HomeMy WebLinkAbout2012-09-04~~E IDIAN:---
CITY COUNCIL REGULAR
MEETING AGENDA
Tuesday, September 04, 2012 at 7:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
O Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance Troop 174 -Andrew Bishop
3. Community Invocation by Bob Athay with the Church of Jesus Christ
of Latter Day Saints
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved (Pg 2-4)
A. Approve Minutes of July 10, 2012 City Council Budget Meeting
B. Approve Minutes of August 21, 2012 City Council Meeting
C. Approval of Award of Bids and Agreements for the "Parks &
Recreation Maintenance Facility -Construction" to Multiple
Contractors for a Not-To-Exceed Total Amount of
$1,631,343.00
• Lurre Construction, Inc. for Site Work, Utilities and Asphalt Paving
for aNot-to-Exceed Amount of $487,500.00
• Lawn Co. for Landscaping and Irrigation System for aNot-to-
Exceed Amount of $51,339.00
• Butte Fence, Inc. for Fencing and Gates for aNot-to-Exceed Amount
of $29,631.00
• Lurre Construction, Inc. for Concrete for aNot-to-Exceed Amount of
$187,500.00
• TMC, Inc. for Masonry for aNot-to-Exceed Amount of $214,320.00
• Outland Steel, Inc. for Steel Fabrication and Erection for aNot-to-
Exceed Amount of $62,870.00
• Leighton Enterprises, Inc. for Wood Framing and Wood Trusses for
a Not-to-Exceed Amount of $123,580.00
• Idaho Custom Wood Products for Architectural Millwork for aNot-
to-Exceed Amount of $20,235.00
Meridian City Council Meeting Agenda -Tuesday, September 04, 2012 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
• Modern Roofing for Roofing for aNot-to-Exceed Amount of
$98,102.00
• The Masonry Center, Inc. Doors, Frames and Hardware for aNot-to-
Exceed Amount of $20,564.00
• Crawford Door Sales of Idaho for Sectional Overhead Doors for a
Not-to-Exceed Amount of $15,480.00
• Custom Glass, Inc. for Aluminum Framed Entrances and
Storefronts for aNot-to-Exceed Amount of $35,310.00
• Precision Steel 8~ Gypsum, Inc. for Drywall and Acoustical
Assemblies for aNot-to-Exceed Amount of $46,000.00
• Great Floors, Inc. for Carpet and Resilient Flooring for aNot-to-
Exceed Amount of $10,127.00
• Color Craft Painting, Inc. for Painting for aNot-to-Exceed Amount of
$12,989.00
• SBI Contracting, Inc. for Specialties for aNot-to-Exceed Amount of
$6,275.00
• Paige Mechanical Group, Inc. for Plumbing for aNot-to-Exceed
Amount of $41,958.00
• Advanced Heating & Cooling for Heating, Ventilating and Air
Conditioning for aNot-to-Exceed Amount of $40,908.00
• Energy Enterprise Group, LLC for Electrical Systems for aNot-to-
Exceed Amount of $126,655.00
D. Findings of Fact, Conclusions of Law for Approval: MCU 12-
002 Accolade Apartment Project by Perry Homes Located
South of E. Overland Road, West of S. Bonito Way Between E.
Blue Horizon Drive and the Ridenbaugh Canal Request: Modify
the Site Plan, Landscape Plan, Building Elevations and Certain
Conditions of the Conditional Use Permit Approved
E. Findings of Fact, Conclusions of Law for Approval: MDA 12-
004 Accolade Apartments by Perry Homes Located South of E.
Overland Road and West of S. Bonito Way Between E. Blue
Horizon Drive and the Ridenbaugh Canal Request: Modify the
Site Plan, Landscape Plan, Building Elevations and Certain
Provisions Contained in the Recorded Development
Agreement Approved for the Accolade Apartment Project
F. Final Order for Approval: FP 12-017 Paramount Subdivision
No. 21 by Brighton Development, Inc. Located on the
Northwest Corner of N. Meridian Road & W. Producer Drive
Request: Final Plat Consisting of 38 Single-Family Building
Lots and 4 Common/Other Lots on 12.48 Acres of Land in an
R-8 Zoning District
G. Final Order for Approval: FP 12-016 Spurwing Grove No. 4 by
Brighton Development, Inc. Located at Approximately 1/4 Mile
North of Chinden Boulevard and a 1/4 Mile East of N. Black Cat
Meridian City Council Meeting Agenda -Tuesday, September 04, 2012 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Road Request: Final Plat Consisting of 23 Residential Building
Lots and 1 Common Lot on 8.46 Acres in an R-8 Zoning
District
6. Items Moved From Consent Agenda None
7. Action Items
A. FP 12-018 Reserve No. 2 by ERD, LLC Located West of N.
Locust Grove Road and East of N. Jericho Road Request: Final
Plat Approval of 14 Residential Lots and 2 Common Lots on
5.01 Acres in an Existing R-4 Zone Approved (Pg 4-5)
8. Department Reports
A. SWAC Commission: Discussion on Annual Rate Adjustment
For Solid Waste Collection Services by Rodney Remling of
Republic Services, Inc (Pg 5-8)
B. Community Development: Discussion and Approval of
Professional Services Agreements with: Approved (Pg 8-13)
• Whitman 8~ Associates, Inc., Building Official Services
• Whitman & Associates, Inc., Building Inspection Services
• Whitman & Associates, Inc., Building Plans Examiner Services
• Idaho Division of Building Safety Electrical Plan Review and
Inspection Services
• Idaho Division of Building Safety Mechanical Plan Review and
Inspection Services
• Jackson Code Consultants, Inc. Fire Plan Review and Inspection
Services
• DHM Enterprises Plumbing Plan Review and Inspection Services
9. Ordinances
A. Ordinance No. 12-1525: Update of Local Amendments to 2008
National Electrical Code Regarding Metal Raceways in
Commercial Buildings Approved (Pg 13-14)
B. Ordinance No. 12-1526: Amending Meridian City Code
Provisions Regarding Prohibited Sewer Discharge Standards
and Grease Interceptor Requirements Approved (Pg 14-15)
10. Future Meeting Topics None
Adjourned at 7:32 p.m.
Meridian City Council Meeting Agenda -Tuesday, September 04, 2012 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Citv Council September 4, 2012
A meeting of the Meridian City Council was called to order at 7:02 p.m., Tuesday,
September 4, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, and Brad
Hoaglun.
Members Absent: Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Sonya Watters, Brcue
Freckleton, Brent Bjornson, Tracy Basterrechea, Blake Campbell, Kyle Radek, Mollie
Mangerich, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: I will welcome you to tonight's City Council meeting. Thank you for joining
us. For the record it is Tuesday, September 4th. It's two minutes after 7:00. Madam
Clerk, will you, please, start this meeting with roll call attendance.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item No. 2 is our Pledge of Allegiance. Tonight we will be led
in the pledge by Andrew Bishop. He is with Troop 174 with the Sunnybrook LDS Ward.
If you will all rise.
(Pledge of Allegiance recited.)
De Weerd: Thank you, Andrew. If you will allow me, I do have a City of Meridian pin for
you. Thank you.
Item 3: Community Invocation by Bob Athay with the Church of Jesus Christ of
Latter Day Saints
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Bob
Athay and he is with the Church of Jesus Christ of Latter-Day Saints. If you will all join
us in the community invocation or take this as an opportunity for a moment of silence.
Welcome to City Council Chambers. Thank you for being here.
Athay: Thank you, ma'am. Our Father in Heaven, as we come before thee this evening
in this City Council meeting we thank thee for the liberties and the freedoms which we
enjoy, for the liberty and the freedom and the opportunity to meet together to discuss
Meridian City Council
September 4, 2012
Page 2 of 16
the affairs of this city. We pray, Father in Heaven, that thy Spirit be with us this evening
to direct us and guide us. We pray for thy continued protection upon the leaders of this
city and upon the citizens thereof. We also, Father in Heaven, thank you for the men
and women and the individuals who so diligently labor to protect our freedoms, both in
the armed services and also our local police force and fire department and first
responders. We pray for thy blessing to be here this evening in the name of Jesus
Christ, amen.
De Weerd: Bishop, if I can also ask you -- I would like to present you with a City of
Meridian pin and welcome you to our city. Thank you for being here.
Item 4: Adoption of the Agenda
De Weerd: I believe that on our agenda right now we have a report from our Fire
Department. Sorry. Item No. 4 is adoption of the agenda.
Hoaglun: Madam Mayor? If we want to put that in there we could give him five
minutes, but -- just a couple things to note on tonight's agenda. Under 9-A, that
ordinance number is 12-1525 and 9-B is Ordinance No. 12-1526. So, with that, Madam
Mayor, I move adoption of the agenda as printed.
Zaremba: Second.
De Weerd: I have a motion and a second to adopt the agenda as printed. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: THREE AYES. ONE ABSENT.
Item 5: Consent Agenda
A. Approve Minutes of July 10, 2012 City Council Budget Meeting
B. Approve Minutes of August 21, 2012 City Council Meeting
C. Approval of Award of Bids and Agreements for the "Parks &
Recreation Maintenance Facility -Construction" to Multiple
Contractors for aNot-To-Exceed Total Amount of
$1,631,343.00
* Lurre Construction, Inc. for Site Work, Utilities and Asphalt
Paving for aNot-to-Exceed Amount of $487,500.00
^ Lawn Co. for Landscaping and Irrigation System for aNot-to-
Exceed Amount of $51,339.00
* Butte Fence, Inc. for Fencing and Gates for aNot-to-Exceed
Amount of $29,631.00
* Lurre Construction, Inc. for Concrete for aNot-to-Exceed Amount
of $187,500.00
Meridian City Council
September 4, 2012
Page 3 of 16
* TMC, Inc. for Masonry for aNot-to-Exceed Amount of $214,320.00
* Outland Steel, Inc. for Steel Fabrication and Erection for aNot-to-
Exceed Amount of $62,870.00
" Leighton Enterprises, Inc. for Wood Framing and Wood Trusses
for aNot-to-Exceed Amount of $123,580.00
* Idaho Custom Wood Products for Architectural Millwork for aNot-
to-Exceed Amount of $20,235.00
" Modern Roofing for Roofing for aNot-to-Exceed Amount of
$98,102.00
* The Masonry Center, Inc. Doors, Frames and Hardware for aNot-
to-Exceed Amount of $20,584.00
* Crawford Door Sales of Idaho for Sectional Overhead Doors for a
Not-to-Exceed Amount of $15,480.00
* Custom Glass, Inc. for Aluminum Framed Entrances and
Storefronts for aNot-to-Exceed Amount of $35,310.00
Precision Steel 8 Gypsum, Inc. for Drywall and Acoustical
Assemblies for aNot-to-Exceed Amount of $46,000.00
CI Great Floors, Inc. for Carpet and Resilient Flooring for aNot-to-
Exceed Amount of $10,127.00
Color Craft Painting, Inc. for Painting for aNot-to-Exceed Amount
of $12,989.00
* SBI Contracting, Inc. for Specialties for aNot-to-Exceed Amount
of $8,275.00
* Paige Mechanical Group, Inc. for Plumbing for aNot-to-Exceed
Amount of $41,958.00
Advanced Heating & Cooling for Heating, Ventilating and Air
Conditioning for aNot-to-Exceed Amount of $40,908.00
* Energy Enterprise Group, LLC for Electrical Systems for aNot-to-
Exceed Amount of $126,655.00
D. Findings of Fact, Conclusions of Law for Approval: MCU 12-002
Accolade Apartment Project by Perry Homes Located South of E.
Overland Road, West of S. Bonito Way Between E. Blue Horizon
Drive and the Ridenbaugh Canal Request: Modify the Site Plan,
Landscape Plan, Building Elevations and Certain Conditions of
the Conditional Use Permit Approved
E. Findings of Fact, Conclusions of Law for Approval: MDA 12-004
Accolade Apartments by Perry Homes Located South of E.
Overland Road and West of S. Bonito Way Between E. Blue
Horizon Drive and the Ridenbaugh Canal Request: Modify the
Site Plan, Landscape Plan, Building Elevations and Certain
Provisions Contained in the Recorded Development Agreement
Approved for the Accolade Apartment Project
F. Final Order for Approval: FP 12-017 Paramount Subdivision No.
21 by Brighton Development, Inc. Located on the Northwest
Corner of N. Meridian Road & W. Producer Drive Request: Final
Plat Consisting of 38 Single-Family Building Lots and 4
Common/Other Lots on 12.48 Acres of Land in an R-8 Zoning
District
Meridian Cily Council
September 4, 2012
Page 4 of 16
G. Final Order for Approval: FP 12-016 Spurwing Grove No. 4 by
Brighton Development, Inc. Located at Approximately 1/4 Mile
North of Chinden Boulevard and a 1/4 Mile East of N. Black Cat
Road Request: Final Plat Consisting of 23 Residential
Building Lots and 1 Common Lot on 8.48 Acres in an R-8
Zoning District
De Weerd: Item 5 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of the Consent Agenda and the Mayor to sign and Clerk to
attest.
Zaremba: Second.
De Weerd: Motion and second to approve the Consent Agenda. Madam Clerk, will
you, please, call roll.
Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: THREE AYES. ONE ABSENT.
Item 6: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Action Items
A. FP 12-018 Reserve No. 2 by ERD, LLC Located West of N.
Locust Grove Road and East of N. Jericho Road Request: Final
Plat Approval of 14 Residential Lots and 2 Common Lots on
5.01 Acres in an Existing R-4 Zone
De Weerd: So, we will move to Item No. 7-A, which is Final Plat 12-018. I will ask for
staff comments at this time.
Watters: Thank you, Madam Mayor, Members of the Council. The- first application
before you is a final plat. The site is located south of Chinden Boulevard between North
Locust Grove Road and North Jericho Road. The applicant requests final plat approval
of Reserve West Subdivision. The proposed plat consists 14 buildable lots and two
Meridian City Council
September 4, 2012
Page 5 of 16
common lots on 5.01 acres of land, zoned R-4. The gross density is 2.79 dwelling units
per acre, with an average lot size of 11,847 square feet. All of the homes proposed for
this phase single family detached. Open space is provided in the subdivision and
includes two open space lots and eight foot wide parkways along the proposed local
street. East Commander Street. To utilize the existing water main constructed with the
first phase of Reserve Subdivision. Staff is recommending an additional common lot be
provided to insure the adjacent buildable lots, Lots 11 and 12, Block 1, are not impacted
by the city's 20 foot wide water easement. This requirement has increased the amount
of open space for the proposed subdivision. Staff finds the proposed final plat to be in
substantial conformance with the approved preliminary plat, as the number of building
lots is the same and the required open space has increased. Written testimony was
received from John Wardle, the applicant's representative, in agreement with the staff
report. Staff is recommending approval of the application. There are no outstanding
issues for City Council. Staff will stand for any questions.
De Weerd: Thank you. Council, any questions for staff?
Bird: Madam Mayor?
De Weerd: Would the applicant's representative -- is the applicant's representative -- do
you have anything you want to add? Okay. Thank you. I did have to at least ask.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve FP 12-018 and incorporate applicant and staff comments.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 7-A. Any discussion from
Council? Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: THREE AYES. ONE ABSENT.
Item 8: Department Reports
A. SWAC Commission: Discussion on Annual Rate Adjustment
For Solid Waste Collection Services by Rodney Remling of
Republic Services, Inc.
Meridian City Council
September 4, 2012
Page 6 of 16
De Weerd: Item No. 8-A is our SWAC commission -- from the SWAC commission, but
we do have a representative from the Republic Services. Rachele, welcome. Come on
forward. If you will, please, state your name and address for the record.
Klein: Sure. Thank you. Rachele Klein, Republic Services, 11101 West Executive
Drive in Boise.
De Weerd: Thank you. And welcome.
Klein: Thank you. Although this is an annual meeting I understand, for just the CPI
adjustment for contracts, it is our first time before you, so we are trying to follow the past
presentation here and hopefully it looks pretty similar to you. What you have before you
are rates that have been vetted out by the SWAC committee and, then, further by
MUBs, the utility billing folks there, and brought back to you for approval, hopefully.
There are a few new rates that are proposed before you tonight and those rates are --
are simply the result of a growing city and a demand for additional services. So, we
have added the proposed rate schedule, additional commercial recycling container
sizes and also two additional temporary commercial dumpster sizes. And if you want
some history on how those rates came about or why they were requested I would be
happy to answer those questions. And in addition to those new rates we just have one
rate reduction and that's for the carry-out service that was previously 60 dollars a month
and we proposed to drop that to 30 dollars a month. And, finally, the last rate that is --
has been on the -- on the books and the city has been covering it, but we are asking
now to memorialize this rent on the bio solids trailer that is dedicated to the City of
Meridian. Do you have any questions?
De Weerd: Council, any questions?
Bird: I have none.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Rachele, just aquestion -- and this is kind of more looking towards the future.
I know that the trucks that you're using -- that you have purchased from SSC and their
primarily I think diesel and your fleet in Boise is natural gas and it sounds like down the
road that's what the conversion will be for all your trucks eventually someday. And I
was kind of curious, you know, the Consumer Price Index takes in account energy for
transportation, you know, gasoline, diesel fuel, and natural gas is a -- is a new one
coming online and it's a little bit cheaper and I can certainly understand why fleets are
going to that type of system. Should we be looking at something different in the CPI
once everything gets transferred over to natural gas in your fleet, because they are
taking account gasoline, which gas prices rise considerably. Natural gas is quite low
and it's not something for us to solve tonight, but maybe it's something we look at down
Meridian City Council
September 4, 2012
Page 7 of 76
the road, how do we account for the differences in that. But there is still a cost. I mean
no doubt about it.
Klein: Right. Councilman Hoaglun and Mayor and Council, that's a really good
question and certainly two things, hopefully, that will help and, yes, we should definitely
be always looking at that and holding rates as stable as possible. One thing that the
transportation index is the one that relies most heavily on fuel and we are using -- if you
look back to the methodology that we use -- it has the index in there and it's the western
-- let's see. So, it's the TPI that is for the western region of the United States and it's a
more --amore general consumer price index, where fuel is certainly a component, but
it's not one of the larger components, it's a smaller component and actually focus say
just -- like in Caldwell we did use the transportation index, because fuel is such a large
portion of our budget and this takes a much smaller portion and also we adjust to 90
percent of the CPI in Meridian instead of a hundred percent, so those two things help
kind of temper that. But to answer your question, yes, certainly in the long run it's
something we are going to look at. The capital investment at this point to upgrade the
trucks is something up front that will -- we will see even if we save a little on fuel those
capital improvements -- you know, we are already changing over and we are running
natural gas trucks here in Meridian. Not all of them, but we are running quite a few
already and you have probably seen them. The gas tanks are on the top. You will see
the blue compartment on the top of the truck and those are natural gas trucks. But it's
certainly something we will take into consideration and we can run those numbers and
come back to you with a proposal.
Hoaglun: Thank you, Rachele. Madam Mayor. Yeah, just something to look at. You
never know if that has an impact or not, because conversion does have a cost and fuel,
no matter what you use, does have a cost to it, so --
Klein: And we are looking at using maybe a front and back to our adjusting and so a
different percentage --
Hoaglun: Yeah. Something we can look at down the road, so --
Klein: Thank you.
De Weerd: Thank you. Any other questions? Okay. Wow, that was too easy for your
first meeting. Steve, didn't we always grill you?
Sedlacek: Always
Klein: Thank you.
De Weerd: Thank you very much
Nary: Madam Mayor?
Meridian Cily Council
September 4, 2012
Page 8 of 16
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, there aren't any of the fees that are
being proposed that exceed five percent, but there are some new fees that we do need
to advertise and I guess I just need to know do you want us to simply advertise the new
fees for a hearing or do you want to advertise all the fees?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: My preference would be all the fees. And even the deduction.
Nary: Okay.
De Weerd: Those are always good.
Nary: Okay.
De Weerd: Mr. Nary, I guess if there is a way to delineate what's new and what is --just
show the difference.
Nary: We can do that.
De Weerd: Okay. Any other comments from Council? Okay. Well, then, we will put
this out for public hearing on the fee schedule. Thank you for being here this evening.
B. Community Development: Discussion and Approval of
Professional Services Agreements with:
Whitman & Associates, Inc., Building Official Services
Whitman & Associates, Inc., Building Inspection Services
Whitman & Associates, Inc., Building Plans Examiner Services
Idaho Division of Building Safety Electrical Plan Review and
Inspection Services
Idaho Division of Building Safety Mechanical Plan Review and
Inspection Services
Jackson Code Consultants, Inc. Fire Plan Review and Inspection
Services
DHM Enterprises Plumbing Plan Review and Inspection Services
De Weerd: Okay. Item 8-B is our Community Development. Oh, there you are. I was
looking out there. Bruce, I will turn this over to you.
Freckleton: Good evening, Madam Mayor, Members of the Council. Earlier this year
per your directive we launched into the process of doing a request for qualifications for
our contract services that we have in Building Services. The intent was to gauge
Meridian City Council
September 4, 2012
Page 9 of 16
interest in the community for other contractors that might have interest in serving the
city and those contracts. Also to -- we wanted to find out the availability of those
services and also to ground truth the cost. We launched into that process with the
assistance of the Legal Department and the Purchasing Department. We prepared new
contracts that were -- were a significant difference from the contracts that we have seen
in the past. We added a lot of new features, a lot of enhancements. We believe that
they are very good. We went through RFQ process and began negotiations. Following
the closure of that process and what you have before you tonight is the end result of
those negotiations. We did -- as would have it, we ended up with six of the current
contractors re-signing. We did end up with a new one that -- and that one would be
DBS for the mechanical -- mechanical contract. So, what we are proposing is DBS
would have the mechanical contract and the electrical contract. There is some cost
savings in doing that. DBS was agreeable to a lower percentage, because they were
able to pick up two of the services. Did end up with -- overall there is a slight increase
across the board. However, we were successful in negotiations to get numbers that are
lower than what the contractors were originally asking for. So, again, what you have
before you is the end result. We feel real good about these and would stand for any
questions you might have.
De Weerd: Thank you, Bruce. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Bruce, we had a percentage of increase and how are we going to cover it? Are
we going to have to go up with our fees?
Freckleton: Madam Mayor, Councilman Bird, the fees are okay right where we are at
for now. It's something that we do want to look at going forward. You know, we have
tried to not impact our fees during the down economic times and so it's something that
we are going to continue to monitor. We have seen an increase in our -- in our permit
volume coming through. It has exceeded our projected revenues. We have ran these
numbers by Finance Department and we feel like we are -- we are going to be fine --
Bird: But --
Freckleton: -- with the proposed increases.
Bird: But even with the increased permits coming through that increases the percent to
the subcontractors. So, are we going to be okay with our fees? Volume isn't going to
cover it, because each volume has to be paid to the -- the percent has to be paid out to
the company, the subcontractor. So, we have fees in place that will cover this
increase?
Freckleton: Yes.
Meridian Cily Council
September 4, 2012
Page 70 of 16
Bird: Okay.
Freckleton: Yes, we do.
Bird: That's all.
Freckleton: We also added the provision to protect the city -- these are three year
contracts and we felt pretty strongly that if during that three year period of time we do
make adjustment to our fee schedules that at the point in time these contracts were
negotiated they were based upon the fee schedule that we have today and so there is a
provision in the contracts that locks them in at today's rate. So, if there is increases in
the future, then, you know, they would not realize that increase.
De Weerd: So, those -- those increases would be solely to cover costs.
Freckleton: Correct.
Bird: And not be absorbed through the inspection fees.
Freckleton: Correct.
De Weerd: Okay.
Bird: Thanks, Bruce.
De Weerd: Okay. Anything further from Council.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Bruce, what was the competition like for -- for these contracts? Would you
term healthy, very competitive, lightly competitive?
Freckleton: Pretty sad.
Hoaglun: Pretty sad.
Freckleton: Pretty sad. We -- you know, we thought we did a pretty good job of
sending it out. We advertised in two papers. We hit the BCA, the AGC, the BOMA,
IDA-BOW. We ended up with -- with only one new contractor that came to our pre-bid
meeting and they actually did put in a bid, but it was, basically, the same -- the same
guys that we currently have.
Meridian City Council
September 4, 2012
Page 11 of 16
Hoaglun: And, Madam Mayor and Bruce, any thoughts on what's going on out there,
why there is not a lot of interest? I mean this is -- this is decent work for folks if they
want to -- if they want to do this sort of thing.
Freckleton: It is. You know, my only thought is that I think it's -- there is limited people
out there that have the qualifications that we are asking for. We do, as through these
contracts, require certification levels that are -- that are slightly higher than the state
minimum requirements. In many cases the reason we do that is because contractors
that are out there working, in order to, you know, requirement of their licensure is that
they have certain levels of certification and we have always felt strongly that we don't
want to put inspectors out there scrutinizing the work of guys that have certifications that
are lower than the people that they are inspecting and so we felt strongly that we
needed to increase the level of certification requirements and qualifications.
Chatterton: And, Madam Mayor and Council Member Hoaglun, I'd like to add that most
of the folks in the -- in the area -- basically in the Treasure Valley that are competent to
do this type of work are presently working for other local governments. There are not
that many in the consulting realm that do this sort of work. So, it's a fairly limited group
to pick from.
Hoaglun: Well, thank you, Bruce and Bruce. And, Madam Mayor, just so our scouts
know, what we are doing here is here we contract out our inspection services, so for
plumbing inspectors, electrical, plan reviews, building inspections, things like that, they
are not city employees, but we go offer a contract to people to do this on behalf of the
city and so what we are looking at tonight is the contracts of what they have brought
forward and negotiated and it's a little different. Instead of having city employees that
when we hit the real slow times here a few years ago and it's starting to come back, but
it's been very slow, we didn't have to lay off employees, although contractors didn't have
much work to do. But -- but at the same time we think it helps save -- save taxpayers
money not having to pay benefits and so of these other things, so that's what we are
doing tonight and want to make sure it's healthy competition out there and see if we are
getting a good job and I agree with the -- the certification -- requiring the certifications. I
mean we do want to have folks out there who know what they are doing and, hopefully,
a little more knowledgeable than the person out there to be doing the work. So, I think
that's a good thing.
De Weerd: Well, I think, Mr. Hoaglun, you did, in your recap, also put one of the
reasons why we have limited response is there is a lot of risk to that and when it's slow
they have to lay off the employees, rather than the city, and so I think that's why it takes
a particular kind of businessman and with the licenses and -- that want to take on that
risk.
Hoaglun: Good point, Mayor. Thank you.
De Weerd: So, thank you for the explanation, though, too.
Meridian City Council
September 4, 2012
Page 12 of 16
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I just wanted to express my thanks for all the work that has gone into getting
us to tonight at this point. Questions that were asked by Council have been answered
and satisfied and it sounds like we learned some things from the process that we
needed to learn and I want to congratulate you on the outcome.
Freckleton: Thank you.
De Weerd: Yes. Thank you Bruce and Brent and Bruce. You make it real easy to
remember names. And we also appreciate our legal team and finance in scrutinizing
these. I know it's a real team effort, so thank you. So, Council, you do have in front of
you some agreements that do need action.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move that we approve the professional service agreements with Whitman &
Associates for building official services, Whitman & Associates for building inspection
services, Whitman & Associates for building plans examiner services, Idaho Division of
Public Safety for electrical plan review and inspection services. Idaho Division of
Building Safety for mechanical plan review and inspection services. Jackson Code
Consultants, Inc., for fire plan review and inspection services. DHM Enterprises for
plumbing plan review and inspection services.
Bird: Second.
De Weerd: I have a motion and a second to approve -- yes
Bird: Maker of the motion -- Mayor to sign, Clerk to attest?
Zaremba: Yea. I was going to ask is that what happens? Okay. And for the Mayor to
sign and the Clerk to attest.
De Weerd: Second agrees?
Zaremba: Can I pause my motion for a moment?
De Weerd: Yes.
Zaremba: One that I was reading looked like it became effective immediately. Do we
intend to have them become effective October 1st?
Meridian Cily Council
September 4, 2012
Page 13 of 16
Freckleton: Yes. Yeah. October 1st would be the effective date.
Zaremba: Okay. So, that's part of the motion, that the effective date would be October
1st --
Bird: Second agrees.
Zaremba: -- 2012.
De Weerd: Okay. Thank you for the clarification. You do have in front of you, Council,
a motion to approve all professional service agreements listed under 8-B. If there is no
discussion. Madam Clerk.
Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: THREE AYES. ONE ABSENT.
Item 9: Ordinances
A. Ordinance No. :Update of Local
Amendments to 2008 National Electrical Code Regarding Metal
Raceways in Commercial Buildings
De Weerd: 9-A is Ordinance 12-1525. Madam Clerk, will you, please, read this
ordinance by title only.
Staff: Thank you, Madam Mayor.
De Weerd: We do need to read this by title because it is on the agenda and, then, we
will ask for staff comments.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1525, an
ordinance amending Meridian City Code Section 10-3-1C regarding amendments to the
2008 National Electrical Code and providing an effective date.
De Weerd: Thank you. Brent, would you like to make comment on this item?
Bjornson: Madam Mayor, Members of Council, good evening. Effective immediately
our proposal is a request to repeal electrical language from 10-3-1 C2 from City Code
without replacement. 10-3-1 C2 requires metal raceways in all commercial buildings to
protect electrical wiring currently. Our adopted and national electrical code essentially
is less restrictive and allows the use of non-metallic raceways in multi-family,
apartments, and assisted living units. Repealing 10-3-1C2 allows for minimum code
compliance and observance with the National Electrical Code. We see this as a
Meridian City Council
September 4, 2012
Page 14 of 16
positive proposal and consistent with the other municipalities and the State Division of
Building Safety. There would be a cost savings realized to owners, builders, and large
project applications currently in the system like Regency at River Valley and Meadow
Lake Village. That, essentially, sums it up and I would be happy to stand for any
questions.
De Weerd: Thank you. Council, any questions
Bird: I have none.
Hoaglun: Well, Madam Mayor, it's less restrictive and still achieves the public safety
process. I think that's a good thing, so --
De Weerd: Yes. You have heard this ordinance under 9-A by title only. Is there
anyone who would like to hear it read in its entirety? Good choice.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 12-1525 with suspension of rules.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, roll call,
please.
Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: THREE AYES. ONE ABSENT.
B. Ordinance No. :Amending Meridian
City Code Provisions Regarding Prohibited Sewer Discharge
Standards and Grease Interceptor Requirements
De Weerd: Item No. 8-B is Ordinance 12-1526. Madam Clerk, will you, please, read
this by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1526, an
ordinance of the City of Meridian amending Meridian City Code Section 9-2-2-1D
relating to prohibited discharge standards and grease interceptor requirements.
Amending Meridian City Code Section 9-4-gD relating to regulations for use of public
sewers and grease, oil, and sand interceptors. Amending Meridian City Code Section
Meridian City Council
September 4, 2012
Page 15 of 16
10-2-1 D and adding a new section 10-2-1 D-25 regarding grease interceptor regulation
under the Uniform Plumbing Code and providing an effective date.
De Weerd: Thank you. You have heard this ordinance read by title only. Is there
anyone who would like to hear it read in its entirety? Any staff comments? Okay.
Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 12-1526 with suspension of rules.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 9-B. Seeing that there is no
discussion, Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: THREE AYES. ONE ABSENT.
Item 10: Future Meeting Topics
De Weerd: Okay. Council, any items for future meetings under this item?
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: I keep forgetting to mention this. I think we are due at some point for an
update on the golf course.
De Weerd: Yes. And that should be forthcoming. The golf course focus group did
meet last week and so we will set it for a future agenda.
Zaremba: Cool.
De Weerd: Okay. Thank you for bringing that up.
Hoaglun: And, Madam Mayor, with Mollie being here, if any of the Boy Scouts want to
have a speaker to learn what our grease interceptor regulations are she would be happy
to explain that to you. We already had that presentation, so --
Meridian City Council
September 4, 2012
Page 16 of 16
Zaremba: She will even bring samples.
Hoaglun: She will bring samples. Yeah. So --
De Weerd: She is -- she is pretty entertaining and a lot more entertaining than reading
ordinance by title, so --
Bird: And Kyle can help.
De Weerd: Certainly we do have a lot of scouts in our audience. We appreciate you
being here and you did pick the right meeting. It's short one. And if you would like to
ask any questions after we adjourn this meeting we'd invite you up and we can -- you
can try to stump of us with some of your questions. Okay. Council, at this point I would
entertain a motion to adjourn.
Bird: So moved.
Zaremba: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: THREE AYES. ONE ABSENT.
MEETING ADJOURNED AT 7:32 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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