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HomeMy WebLinkAbout2012-05-22E II~I~N CITY COUNCIL REGULAR MEETING AGENDA Tuesday, May 22, 2012 at 7:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Darrell Taylor of Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Proclamation A. Meridian Public Works Week Proclamation 6. Consent Agenda Approved A. Approve Minutes of May 1, 2012 City Council PreCouncil Meeting B. Approve Minutes of May 8, 2012 City Council PreCouncil Meeting C. Approve Minutes of May 8, 2012 City Council Workshop Meeting D. Request for Sole Source Purchase of a Cornell Pump Model 4NNTL-SUB-5-6 for aNot-To-Exceed amount of $15,300.00. E. Approval of Change Order No. 1 to the Parks Maintenance Facility Design Agreement to Insight Architects for the Not-To- Exceed amount of $75,000.00 F. Approval of Agreement with Ada County Highway District (ACRD) for Construction of the Main Street Pavement Rehabilitation Project Meridian City Council Meeting Agenda -Tuesday, May 22, 2012 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. G. Idaho Power Non-Disclosure Agreement to Acquire Transmission Line Locations From Idaho Power Company H. Lease Agreement with TV Scoopers, LLC (DBA Matt's Snack Shack)and the City of Meridian for Concessions Operations at Julius M. Kleiner Memorial Park I. Resolution No. 12-850: Lease Agreement with TV Scoopers, LLC (DBA Matt's Snack Shack) and the City of Meridian for Concessions Operations at Julius M. Kleiner Memorial Park J. Lease Agreement With Bryan Burrows and the City of Meridian for Crop Farming Located on West Cherry Lane (AKA Borup and Bottles Property) K. Resolution No. 12-851: Lease Agreement With Bryan Burrows and the City of Meridian for Crop Farming Located on West Cherry Lane (AKA Borup and Bottles Properties) L. Resolution No. 12-852: A Resolution Adopting the Water Master Plan for the City of Meridian M. Resolution No. 12-853: A Resolution Adopting the Meridian Water Conservation Plan for the City of Meridian N. Findings for Approval: VAR 12-001 Meridian and Amity by Hawkins Companies Located West Side of S. Meridian Road, Between W. Amity Road and W. Harris Street Request: Variance to UDC 11-3H-4 Which Prohibits New Approaches from Directly Accessing a State Highway to Allow Three (3) Access Points, Two (2) Right-In/Right-Out Access Points at the Eighth Mile and One (1) Right-In/Right-Out/Left-In Access Point at the Quarter Mile to S. Meridian Road (State Highway 69) O. Approval of License Agreement with Bank of the Cascades for Sign Display at 502 N. Main Street 7. Items Moved From Consent Agenda None 8. Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) End of the year Update (Pg 6-9) Meridian City Council Meeting Agenda -Tuesday, May 22, 2012 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 9. Action Items A. Continued from May 1, 2012 Public Hearing: AP 12-002 by Joe Palmer Located 1524 N. Meridian Road Request: City Council's Review of the Director's Denial of a Certificate of Zoning Compliance Verification (CZCV 12-006) for a Residence Located in a Retail Store Continued to June 5, 2012 (Pg 9-10) B. Public Hearing: SHP 12-002 Renewal Place by Meridian Development Corporation Located at North Side of E. Broadway Avenue, Between N. Meridian Road and N. Main Street Request: Short Plat Approval Consisting of Three (3) Buildable Lots on 1.22 Acres in an O-T Zoning District Approved (Pg 10-11) C. FP 12-008 CenterCal by Meridian CenterCal, LLC Located Northeast Corner of N. Eagle Road and E. Fairview Avenue Request: Final Plat Consisting of 15 Building Lots on 80.1 Acres of Land in a C-G Zoning District Approved (Pg 11-14) 10. Continued Department Reports A. Public Works: Budget Amendment for FY2012 in the Amount of $50,000.00 for Flocculation Tank Design and Pilot Test Approved (Pg 14-15) B. Public Works: Budget Amendment for FY2012 for the Not-to- Exceed Amount of $50,000 for the Secondary Clarifier Retrofit Construction Approved (Pg 15-16) C. Public Works: Budget Amendment for FY2012 in the Amount of $205,000.00 for Turbo Blower Optimization Approved (Pg 16-17) D. Arts Commission Budget Amendment for Fiscal Year 2012: Public Art in the Crossover of the Meridian Split Corridor Phase II Roadway Improvement Project, in the Amount of $87,000.00 Approved (Pg 17-18) E. City Clerk's Office: Approval of New Beer and Wine License Application for JTS Inc. dba Miss Tami's & Cottage Expressions Located at 1031 N. Main St. This item is pending Ada County Approval. Moved to Consent (Pg 18-19) Meridian City Council Meeting Agenda -Tuesday, May 22, 2012 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Amended onto the Agenda: Approval of New Beer License for MOKU, LLC dba Rumba Island Grill located at 3327 N. Eagle Rd. Approved with Conditions (Pg 18-19) 11. Future Meeting Topics None Adjourned at 7:44 p.m. Meridian City Council Meeting Agenda -Tuesday, May 22, 2012 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council May 22, 2012 A meeting of the Meridian City Council was called to order at 7:02 p.m., Tuesday, May 22, 2012, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Bruce Chatterton, Jeff Lavey, Chris Amann, Warren Stewart, Kyle Radek, Robert Simison and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay. We will go ahead and launch right into our regular agenda. Welcome to City Council. For the record it is Tuesday, May 22nd. It's 7:02. We will start with roll attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you, please, stand and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by ®arrell Taylor of Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Darrell Taylor. He is with Ten Mile Christian Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Taylor: Thank you. Well, Gracious Father, what a beautiful day you have given us today and, Father, we just thank you and, Father, for this -- this time and just ask for your blessing upon it, Father, for the high school seniors that are graduating in May, Father, just ask that -- that you just instill into them the desire to -- not to settle for second best, but to -- to follow their dreams and, Father, we just ask a blessing on that, for the young people that are serving in the military that are away from home, Father, we ask a blessing and protection on them, that you just guide and direct their lives away from home and, again, Father, that -- for this time here that you will just guide and direct those that are speaking and, Father, that we just thank you for the men and women that are dedicated here to make this -- Meridian such a wonderful place to live and to raise a Meridian City Council May 22, 2012 Page 2 of 20 family and to retire. Father, we just thank you and it's in Jesus' name that we pray, amen. Item 4: Adoption of the Agenda De Weerd: Thank you. Okay. Next item is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: We have a couple of items that we are going to be moving around here, so let me get moving on that. We are going to move to the Consent Agenda Item 10-E and that will, then, be moved to the bottom of the Consent Agenda on P. I guess that would be 6-P. Under Item 9-A the applicant has requested that this be continued until June 19th and that we can take that up when we come to that and determine what date will work for that request and also we need to add a 10-F and this is a request from the Clerk's Office for the approval of a new beer license for MOKU, LLC, Rumba Island Grill and 3327 North Eagle Road. So, add 10-F for the Clerk's Office and with that, Madam Mayor, I move adoption of the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Meridian Public Works Week Proclamation De Weerd: Item 5 is a proclamation for Meridian Public Works Week and I will read the proclamation and, then, Kyle has a few words he would like to add, so I will go ahead and -- and read the proclamation first. Whereas Public Works services provided in our community are an integral part of our citizens' everyday life, and whereas having supporters and informed citizens is vital to the efficient operation of Public Works systems and programs, such as water, sewer, and solid waste collection, and whereas the health, safety and comfort of this community greatly depend on these facilities and services, and whereas quality facilities, as well as their planning, design, and construction are vitally dependent upon the efforts and skill of Public Works officials and whereas dedicated and qualified personnel who staff our Public Works Department understand the importance of the work they perform, therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim the week of May 21st, 2012, as Meridian Public Works Week here in the city of Meridian and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our Meridian City Council May 22, 2012 Page 3 of 20 Public Works services and to recognize the contributions which Public Works officials make every day to our health, safety, comfort, and quality of life. It's signed this day on May 22nd and I will walk down and present it to Kyle. Radek: Thank you Madam Mayor, Council Members. National Public Works Week is a celebration of the tens of thousands of men and women in North America who provide and maintain the infrastructure collectively known as Public Works. This year the American Public Works Association has selected Public Works, Creating A Lasting Impression, as its theme for 2012 National Public Works Week. The theme speaks to the never ending effort of Public Works professionals to use sustainable solutions to bring their communities the highest possible quality of life within a framework of environmental, social and economic responsibility. For us Public Works Week is an opportunity to educate, celebrate and appreciate. Right now Tom Barry could not be with us, because he is out doing the education portion. We have the Public Works Go With The Flow tour going on right now. They are at this moment leaving the Ustick booster station, a tour that you all were on last year and we take the opportunity to celebrate our accomplishments and we take the opportunity to celebrate -- or appreciate the staff that we have that provide the public services and infrastructure and take care of the infrastructure that serves the people of this community and we appreciate the Public Works partners we have. We are going to have an expo on Thursday that we will showcase not only what the staff of the water and wastewater divisions do for the people of the city, but also what ACRD does, what ITD does, what Republic Services does, our partners in Public Works. And we appreciate our elected officials, because our elected officials in -- in Meridian, the way we deliver Public Works, elected officials are part of the equation and I think I feel very lucky, because we are public servants, we make decisions that are not based on earning the most money, we make decisions on what's the best for our customers and our citizens and long term economic viability and sustainability and it's a great place to be and I really appreciate it and I appreciate your understanding of what we do and your interest in what we do and I thank you and as a token of our appreciation again we have a Public Works Week coin for you. The artwork on the Public Works Week coin is reflective of the artwork for the National Public Works Week and as it was last year, it has a little bit of stuff that is not necessarily something we do in Meridian, it's a picture of the Golden Gate Bridge. The Golden Gate Bridge was chosen because it's the 75th anniversary of the Golden Gate Bridge and, again, the theme is creating a lasting impression. We do not have a bridge like the Golden Gate Bridge in Meridian. If Council desires we could come forward with an enhancement of some sort -- De Weerd: That's okay. Radek: We are going to get -- we are looking for a new interchange at Meridian Road, so, you know, there could be a possibility there. Anyway, I really do appreciate the -- the partnership we have with you folks, our elected officials, that help us, like I say, make the choices and decisions for the long term, best interest of the people we serve. So, thanks very much, Councilman Bird, Councilman Hoaglun. Madam Mayor. Meridian City Council May 22, 2012 Page 4 of 20 De Weerd: Thank you. Radek: Councilman Rountree. Rountree: Thank you. Bird: Madam Mayor? De Weerd: Yes. Bird: If Kyle wants to be able to build a bridge we will just let him donate his wages for a couple of years and we will build a Golden Gate. Thanks, Kyle. Radek: Thank you, Madam Mayor. Item 6: Consent Agenda A. Approve Minutes of May 1, 2012 City Council PreCouncil Meeting B. Approve Minutes of May 8, 2012 City Council PreCouncil Meeting C. Approve Minutes of May 8, 2012 City Council Workshop Meeting D. Request for Sole Source Purchase of a Cornell Pump Model 4NNTL-SUB-5-6 for aNot-To-Exceed amount of $15,300.00. E. Approval of Change Order No. 1 to the Parks Maintenance Facility Design Agreement to Insight Architects for the Not-To- Exceed amount of $75,000.00 F. Approval of Agreement with Ada County Highway District (ACHD) for Construction of the Main Street Pavement Rehabilitation Project G. Idaho Power Non-Disclosure Agreement to Acquire Transmission Line Locations From Idaho Power Company H. Lease Agreement with TV Scoopers, LLC (DBA Matt's Snack Shack) and the City of Meridian for Concessions Operations at Julius M. Kleiner Memorial Park Meridian City Council May 22, 2012 Page 5 of 20 Resolution No. 12-850: Lease Agreement with TV Scoopers, LLC (DBA Matt's Snack Shack) and the City of Meridian for Concessions Operations at Julius M. Kleiner Memorial Park J. Lease Agreement With Bryan Burrows and the City of Meridian for Crop Farming Located on West Cherry Lane (AKA Borup and Bottles Property) K. Resolution No. 12-851: Lease Agreement With Bryan Burrows and the City of Meridian for Crop Farming Located on West Cherry Lane (AKA Borup and Bottles Properties) L. Resolution No. 12-852: A Resolution Adopting the Water Master Plan for the City of Meridian M. Resolution No. 12-853: A Resolution Adopting the Meridian Water Conservation Plan for the City of Meridian N. Findings for Approval: VAR 12-001 Meridian and Amity by Hawkins Companies Located West Side of S. Meridian Road, Between W. Amity Road and W. Harris Street Request: Variance to UDC 11-3H-4 Which Prohibits New Approaches from Directly Accessing a State Highway to Allow Three (3) Access Points, Two (2) Right-In/Right-Out Access Points at the Eighth Mile and One (1) Right-In/Right-Out/Left-In Access Point at the Quarter Mile to S. Meridian Road (State Highway 69) O. Approval of License Agreement with Bank of the Cascades for Sign Display at 502 N. Main Street De Weerd: Thank you. Item No. 6 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: As I noted earlier, we are moving Item 10-E under Continued Department Reports to the Consent Agenda, make it 6-P, and that is the approval of the new beer and wine license application for JTS, Inc., doing business as Ms. Tami's and Cottage Expressions located at 1031 North Main Street. So, with that, Madam Mayor, I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Madam Clerk, roll call, please. Meridian City Council May 22, 2012 Page 6 of 20 Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) End of the year Update De Weerd: So, we will move to Item 8-A, which is a report from MYAC. Thank you for joining us. J.de Weerd: Well, hi. I'm Janelle de Weerd and I am the -- I guess -- well, I'm not chair anymore of MYAC, so I will let Kendall introduce herself. She was elected as chair for next year, so -- Swainston: Hi. I'm Kendall Swainston. J.de Weerd: And we would like to thank you guys for such an amazing year. This year has brought a few huge milestones for MYAC and we have had amazing people and a consistent flow. I mean at our last meeting -- at our last two meetings there were about 50 people and that's really saying something, because usually we see a huge drop off right after spring break and this year we held strong, so thank you for giving us the opportunity to show students in Meridian what they can do and the impact they can have. All year we have provided updates on what we have been doing. We have had Rake Up Meridian, two community block parties, and candidates -- candidate forums and our work on the distracted driving laws that have finally passed on a statewide level and I'm proud of the work that MYAC has been able to do on the local, state, and national level. This was one of the first years where we were able to go to D.C. and have an impact on that level, as well as those right -- or all around us in Meridian. MYAC continues to be a recognized force in the state of Idaho and in Meridian and it's something very important to the students. The credentials that these students are gaining through their experience in MYAC is life long and something that everyone will hold very dearly. Additionally, we have held some great events that have been a huge success, such as the Ignite Meridian and the Wahooz Nights for the Teen Activities Council continue to be a huge success and in high demand for students in Meridian. I'm hopeful that MYAC will continue to support these events next year, which I'm sure we will see. Since our last update there have been two big things that have happened. Two weeks ago we held the Treasure Valley Youth Summit at Wahooz. We had Meridian City Council May 22, 2012 Page 7 of 20 students from Nampa, Boise, Meridian and had the opportunity to tell them about important issues facing our youth, such as substance abuse, bullying, and texting while driving. We had about 50 students attend and participate which turned out to be a perfect number. We had some great speakers and I would like to thank the Meridian Police Department, as well as the Mayor's Anti-Drug Coalition for the support they showed to this event and the success of this. It was something I hope that will return next year, because it was very informational and it was just a fun event that we needed. We have also recently had our elections for next year's legislative members and I'm excited to wish them good luck and hope for their continued support of Meridian's MYAC and also I would like to welcome in our next class of elected executive members in Mayor's Youth Advisory Council. I know that next year will be a very successful year and they have huge steps to follow in, but I expect them to surpass us in any way possible. And I would like to thank you guys again for four years of an amazing experience. I guess I got this from my mom. These are some skill I have learned that I will hold them the rest of my life. MYAC has always been a huge thing in my life, so would like to thank you guys for being such strong advocates for this and the Mayor for being such a supportive key figure for the youth and what we do in our community. And that is all. Do you guys have any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Janelle, Idon't -- I love every one of you kids that come through there, but there has been two of you for the last four years that have been real leaders, you and Eli. And as an adult and as a city councilman, I can't thank you kids for what you have done. It's hard to see you go. You guys have -- the last four years have just really taken this another step and I know the new ones coming in will go above, but you and Eli have truly, truly been real leaders and I appreciate it, kid. J.de Weerd: Well, thank you, Councilman Bird. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I'd echo that, Janelle, that you guys have been right in there for your full term of four years. We have seen the participation grow significantly, particularly this last year, and I would like to congratulate you on your successful chairmanship and the job -- the great job you did in working at the national, state, and local level, particularly distracted driving, that's something that not many people can say in a lifetime, so good for you. You're mom's trait, the emotion, is not a bad thing, it's a good thing. We like to see it. And, Kendall, I wish you the best in your chairmanship next year and Janelle said you had some big steps and big shoes to follow and we are looking forward to bigger and better things. So, good look to you. Meridian City Council May 22, 2012 Page 8 of 20 Swainston: Thank you. De Weerd:. Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I would like to add to that as well and I just think you have been doing a wonderful job and as much as us old folks appreciate what you're doing and are impressed what you're doing, I think the evidence that the group is growing and sustaining its growth is the proof that what you're doing is really making a difference and that your peers believe you're making a difference and are joining and staying involved and becoming more involved because of the leadership that you have provided and that you will provide, but it's just wonderful evidence that not only we appreciate it, but your peers appreciate it as well. So, thank you. J.de Weerd: Thank you. Appreciate that. Hoaglun: Madam Mayor? Very quickly. Janelle, congratulations. Best wishes on your future activities and to the new leadership good luck. You guys will do well. You got a great foundation to build from and we look forward to some exciting things. Thank you. De Weerd: Yeah. So, Council, I know last year I had quite a bit to say to Eli. This year I'm not sure if I can say anything, because of that emotional gene. But I do know that this year's youth council has set a strong foundation that I'm sure Kendall and the rest of the officers will pick up the reins and continue on. Our last -- two meetings ago we had Superintendent Tom Luna come in and talk to the youth about some of the educational reform and like was mentioned there were around 50 youth there and it was a very good dialogue. I think one of the focuses this year of the youth council has been inviting in speakers that can give leadership characteristics and have discussions on them and give to the youth that are coming. So, they have been able to meet community leaders and to gain useful information. They have given services to our community. They have effected policy that impacts our youth and certainly -- I'm not sure if the chief will mention this, but their work with our police department has been just amazing and I have appreciated, too, the police department and their positive engagement that they have had with our youth council. It's been phenomenal. Sergeant Gonzales has stepped up and gone above and beyond in the distracted driving and the grant that was received with the highway -- Department of Highway Safety and the youth summit. It was very well planned and I'm glad that Luke walked in at this time, because Luke's leadership as well has just been phenomenal. I have seen the group of leaders develop into very strong leaders. They have challenged each other and certainly they have challenged us on occasion. But it's been short of amazing what this group has done for our community and we have a lot to be proud of. So, I not only lose achair, I -- I will be launching my daughter here in less than a week where she goes Washington, D.C., and I know that she will affect the same level of change there as she has here and I think Meridian City Council May 22, 2012 Page 9 of 20 that if the nation can experience what we have in this community, we will all be better off as a society. So, thank you. And, Kendall, I look forward to next year and seeing another group of youth blossom and we look forward to working together with you to create a community that you guys want to move back to, because that's what this youth council is all about. We want this to be a community that you're all proud of. So, thank you for being here with us tonight. J.de Weerd: Thank you, Madam Mayor and Councilmen. De Weerd: Okay. You can see it's going to be a hard launch of -- out of my household this coming week -- or this -- tomorrow night she graduates, so big deal. Item 9: Action Items A. Continued from May 1, 2012 Public Hearing: AP 12-002 by Joe Palmer Located 1524 N. Meridian Road Request: City Council's Review of the Director's Denial of a Certificate of Zoning Compliance Verification (CZCV 12-006) for a Residence Located in a Retail Store De Weerd:. Okay. 9-A under Action Items. This item was continued from May 1st and as the applicant's representative is sick this evening and asked for this to be continued, so they could be in attendance. Council, I guess the request has been to June 19th. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Yes. Just one item. I have done some checking. It looked like work was going to take me out of town the week of June 11th and I'd miss the 12th meeting. It now looks like I will be leaving on the 18th and will be gone that whole week, so would not be available to hear this particular item. I don't know if that makes a difference, but we don't have a meeting next week. The schedule on the 5th is fairly light. We have a couple items, but nothing controversial. I don't know why we -- we put it off from May 1 to the 22nd, delayed three weeks. I don't know if two weeks would be suitable or if they need another full month on something like this. De Weerd: Well, the request has just been due to illness. We can set it out to June 5th. If there is an issue we can discuss it at that time. Hoaglun: Because I'd like to be available at whenever we have -- Bird: That would be my preference. Hoaglun: -- an important matter, so -- Meridian City Council May 22, 2012 Page 10 of 20 De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Aren't we also running into a time limit on this by the -- in the time? I mean Jiminy Christmas, it's been going on for -- De Weerd: Yea. It's certainly been ongoing since last fall, but not in terms of the appeal of the director's denial, but in light of -- of the request I think it is fair to put it out to June 5th, contact the applicant representative and let them know we can certainly have a discussion again on June 5th if the applicant's representative is still sick. Hoaglun: Madam Mayor? De Weerd: Yes. Hoaglun: Do we need a motion on that? De Weerd; Yes, we do. Hoaglun: I move that we continue 9-A until June 5th. Zaremba: Second. De Weerd: I have a motion and a second to continue 9-A to June 5th. All those in favor says aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Public Hearing: SHP 12-002 Renewal Place by Meridian Development Corporation Located at North Side of E. Broadway Avenue, Between N. Meridian Road and N. Main Street Request: Short Plat Approval Consisting of Three (3) Buildable Lots on 1.22 Acres in an ®-T Zoning District De Weerd: Item B is a public hearing on SHP 12-002. I will ask for staff comments at this time. Friedman: Thank you, Madam Mayor, Members of the Council. The request before you is for a short plat for the Renewal Subdivision. Effectively what it is it's a three lot plat that would create individual lots for the Bank of the Cascades, ground floor and Washington Federal. It was a condition as I understand it of the transfer of the property, so, really, what we are doing is we are creating -- or you're creating, if you approve this, three discrete lots for those individual buildings and no new development is proposed at Meridian City Council May 22, 2012 Page 11 of 20 this time. The applicant has indicated their agreement with the staff report and staff is recommending approval of the short plat to Council. De Weerd: Thank you. Council, any questions for staff? Bird: I have none. De Weerd: Any comments from the applicant? Okay. This is a public hearing. Is there anyone who would like to provide testimony on this application? Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing no interest in providing testimony, I move that we close the public hearing on Item 9-B. Zaremba: Second. De Weerd: I have a motion and a second to close Item 9-B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve SHP 12-002 for Renewal Place. Hoaglun: Second. Zaremba: Second. De Weerd: I have a motion and several seconds to approve Item 9-B. If there is no discussion, Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. FP 12-008 CenterCal by Meridian CenterCal, LLC Located Northeast Corner of N. Eagle Road and E. Fairview Avenue Meridian City Council May 22, 2012 Page 12 of 20 Request: Final Plat Consisting of 15 Building Lots on 80.1 Acres of Land in a C-G Zoning District De Weerd: Item No. 9-C is FP 12-008. I will open this for staff comments at this time. Friedman: Thank you, Madam Mayor, Members of the Council. This is a final plat for CenterCal. What is happening is that they are creating 15 building lots out at Meridian Town Center. Council approved the preliminary plat in March of this year and they have been moving diligently with the installation the utilities construction, not only of the roads and infrastructure, but the actual buildings out there. So, what this is doing is actually just dividing the Meridian Town Center site into some discrete building lots. Staff has reviewed it and concluded that it is in substantial conformance with the preliminary plat approved by Council and recommends approval to you of this final plat. As of this afternoon we have not received comment positive, negative, or neutral. However, the applicant's representative is here and can speak to the applicant's position on this. De Weerd: Okay. Thank you, Pete. Any questions for Pete at this point? Bird: I have none. Rountree: No. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just a quick side question, I guess. The new roundabout that I think is complete at Records Avenue where it meets Eldon Gray Road, the center of that must belong to somebody. Does that -- who -- who is responsible for maintaining that? Friedman: I don't have an answer to that question, Council Member. I know there have been some discussions between one of the adjacent property owners to the east, as well as the developer of Meridian Town Center. Maybe Jason has some insight into that. De Weerd: It's my understanding that CenterCal does. Friedman: That's what I thought. I didn't think that the -- given the history that we have had with the property owner to the east I wasn't certain that they were interested in installing and maintaining the landscaping there. But, again, if Jason can't clarify that I will follow up and send you an e-mail tomorrow. De Weerd: Okay. Zaremba: Okay. Thanks. Meridian City Council May 22, 2012 Page 13 of 20 De Weerd: Thank you, Pete. Zaremba: I guess my question was directed at -- if it belongs to CenterCal it probably should be identified as a lot. Friedman: Madam Mayor, Members of the Council, Councilman Zaremba, it's actually in the public right of way, so it's not a lot, it's not a separate ownership, it's -- similar to what we have with planter islands and so forth and medians and right of way, somebody other than the city usually will maintain it and we know it won't be the highway district, but I think the Mayor is correct, I believe CenterCal is going to be installing and maintaining that, but I will confirm that for you. Zaremba: Okay. Thanks. De Weerd: Thank you. Would the applicant's representative like to come forward? Thank you for joining us. If you will, please, state your name and address for the record. Densmer: Thank you. My name is Jason Densmer with the Land Group. My address is 462 East Shore Drive in Eagle. De Weerd: Thank you, Jason. Densmer: I'm here to represent CenterCal this evening and I apologize to staff for not being able to get a timely reaction to the staff report. I'm happy, though, to report that it was a positive one. We've had a chance to review the staff report and agree with staff's conclusions and would welcome your approval of the final plat. De Weerd: It's contingent upon it not being called Meridian Town Center. Densmer: I will pass that along. De Weerd: Meridian Town Square is much more like it. But I do know that they have been working diligently on if there is another name and I have voiced my concern about Meridian Town Center, because it's not the center, so -- Densmer: Thank you. De Weerd: Just a comment. Any questions for the applicant? Bird: I have none. Densmer: Thank you. De Weerd: Okay. Thank you. Council, what is your preference? Meridian City Council May 22, 2012 Page 14 of 20 Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of FP 12-008, CenterCal by Meridian CenterCal, LLC. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-C. If there is no discussion, Madam Clerk, roll call, please. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Jason, I will say it's exciting to see all the activity and the energy going on out there. It's looking really good and I got to go on tour through Big AI's and what an amazing asset that is going to be for this -- for this. So, we are very excited about what's .going on out there and appreciate all of the -- the collaboration and cooperation that CenterCal is -- how they have worked with our staffs and we are excited to see things develop. Densmer: Thank you. We are all very excited to see our hard work is becoming a reality. Item 10: Continued Department Reports A. Public ~/orks: budget Amendment for FY2012 in the Amount of $50,000.00 for Flocculation Tanlc Design and Pilot Test De Weerd: Thank you. Okay. We move to 10-A, which is our Public Works Department and I assume that, Warren, this is yours. Stewart: I will speak to the next three, actually. One at a time, of course. Madam Mayor, Members of the Council, the Public Works Department is seeking a budget amendment for the amount of 50,000 dollars. We had a two phased project. The first phase of that project you approved for 2012 and is currently under construction out at the wastewater treatment plant. That's for a chemical feed facility that --and the second phase of that would be for flocculation tanks. The purpose behind that was to increase the removal rate for sediment in our secondary or tertiary filters and the bid amount for the chemical feed portion of that came in under what we had budgeted and we would like to reallocate the balance of the funds. We didn't completely draw it down, we left some in there for change orders if it were needed. But we'd like to use some of the money to get started on the design portion of the flocculation, because it's going to be -- Meridian City Council May 22, 2012 Page 15 of 20 we are going to be pushing our time frame to compete it next year if we -- if we don't. So, essentially, we are asking you to allow us to reallocate 50,000 dollars of those funds to get started on the design work for the flocculation portion of that project. And I will stand for questions. De Weerd: Thank you. Council, any questions? Bird: I have none. De Weerd: Mr. Zaremba? Zaremba: Madam Mayor, I move we approve the budget amendment for 50,000 dollars for the flocculation tank design and pilot test. Rountree: Second. De Weerd: I have a motion and a second. If there is no discussion, Madam Clerk, roll call, please. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Works: Budget Amendment for FY2012 for the Not-to- Exceed Amount of $50,000 for the secondary Clarifier Retrofit Construction De Weerd: Our next item is also Public Works under Item 10-B. Stewart: Madam Mayor, Members of the Council, this is a budget amendment for 50,000 dollars for a secondary clarifier -- for the secondary clarifier retrofit project. This project is currently nearing completion out at the wastewater treatment plant. It's, essentially, a million dollar project. When the project was bid it came in very close to what we had estimated for the cost. It left us with essentially less than one percent for change orders on the project. There have been some minor change orders that have needed to occur out there with some additional painting and also some changes to a stairway and so we are, essentially, asking to reallocate some other funds that were available from another -- from another budget to pay for the change orders needed for this particular project. Again, this is -- we are reallocating funds in order to cover this. We are not asking for, essentially, new money and with that I will stand for any questions. De Weerd: Thank you, Warren. Council, any questions? Meridian City Council May 22, 2012 Page 16 of 20 Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve the budget amendment for the not to exceed amount of 50,000 dollars for the secondary clarifier retrofit construction. Rountree: Second. De Weerd: I have a motion and a second to approval Item 10-B. If Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Item C. Warren. C. Public Works: Budget Amendment for FY2012 in the Amount of $205,000.00 for Turbo Blower Optimization Stewart: Madam Mayor, Members of the Council, this is a 205,000 dollar budget amendment. Again, this is reallocation of existing funds to this project. Essentially we have been in the process of doing a turbo blower's project out there to replace some of the blowers at the wastewater treatment plant with more efficient high -- high efficiency and high speed turbo blowers. This has been a joint project with the Planning Department. We received grant funding for a substantial portion of this project and we would have -- we were in the process of getting this constructed and it was nearing completion. At the same time that we were doing this we were also in the process of completing a master plan for our communication system. So, the original -- when this project was bid we anticipated, essentially, reprograming our existing communication equipment and using existing software to do the programming, so that the turbo blowers would run and operate and we had plenty of funding to do that. But the -- essentially, our master plan recommended that we, essentially, replace that equipment within the next couple of years and replace the software associated with it and update to newer software and newer equipment and rather than go ahead and complete the programming on the old equipment and spend the money -- I think it's about 40,000 dollars now on that -- and, then, potentially turn around in a couple of years and redo that effort with new equipment and new software, we felt that it was probably prudent to go ahead and make that change on this particular item now and reprogram it with the new software and new equipment. So, we are asking to allocate funds in order to make that happen. And I will stand for any questions. De Weerd: Thank you. Council, any questions? Meridian City Council May 22, 2012 Page 17 of 20 Bird: I have none, Mayor. De Weerd: Hearing none, Mr. Zaremba. Zaremba: I move we approve the budget amendment in the amount of 205,000 dollars for turbo blower optimization. Rountree: Second. De Weerd: I have a motion and a second to approve Item 10-C. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. ®. Arts Commission budget Amendment for Fiscal Year 2012: Public Art in the Crossover of the Meridian Split Corridor Phase II Roadway Improvement Project, in the Amount of $87,000.00 De Weerd: Item 10-D is our Arts Commission budget amendment and Robert will present that to you. Simison: Thank you, Madam Mayor, Members of the Council. I'm here tonight on behalf of the Arts Commission to talk about the proposed budget amendment to look at doing some art in areas that will be created -- it will void, essentially, where there won't be anything in them when the split corridor is -- gone through construction. In the crossover there will be two areas where the crossover occurs, we will be trying those that will be created. In addition there is a third parcel down at the other end of Main Street that is -- ACRD is also vacating where that free right-hand turn is, which will become the city's property. The Parks Department has agreed to maintain these three areas and it was felt that these would be appropriate areas for public art. So, with that in mind we looked at where some previous funds had come in through -- from Idaho Power over the years and feel that there is about 80,000 dollars that could be put towards those public art projects for consideration. MDC has agreed to 7,000 dollars for this to help do some of the administrative costs and helping get the -- some of the artist work done up front that would help with the RFP and, then, the RFP would go out and the Arts Commission would, then, take over the administration from that point on. So, the selection of the artist and, then, we would utilize city staff, i.e., Max Jensen for the actual installation and milestones for these pieces of art. The decision was made was not -- you can do one, two, or three for this amount, depending upon the size of the art that's selected, the themes, and in this process we will stick to environmental or green Meridian City Council May 22, 2012 Page 18 of 20 themes, since it's funds from Idaho Power. So, that's what's being proposed at this point in time and I would be happy to stand for any questions. De Weerd: Council, any questions? Bird: I have none. Rountree: I have none. De Weerd: Mr. Hoaglun? Hoaglun: Madam Mayor. I would move approval of the Arts Commission budget amendment in the amount of 87,000 dollars. Bird: Second. De Weerd: I have a motion and a second to approve Item 10-D. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. Thank you, Robert. MOTION CARRIED: ALL AYES. E. City Clerk's ®ffice: Approval of New deer and Wine License Application for JTS Inc. dba Miss Tami's & Cottage Expressions Located at '1031 N. IVlain St. This item is pending Ada County Approval. Loved to Consent De Weerd: Item 10-E was moved to the Consent Agenda. F. Amended onto the Agenda: Approval of New Eeer License for nIIOKU, LLC dba Rumba Island Crill located at 3327 N. Eagle Rd. De Weerd: We did add a 10-F on approval of a new beer license for Rumba Island Grill. Madam Clerk. Holman: Madam Mayor, Members of the Council, this restaurant came in about a quarter to 5:00 today. They have state and county approval. They are just requesting a beer license. They were not aware they had to have a city license also. They have certificate of occupancy, all of that. So, since we don't meet for two weeks, I told the applicant that I would request a conditional approval this evening, just allowing the Mayor to sign and waiting for all of the department sign-offs before I sign and issue the Meridian City Council May 22, 2012 Page 19 of 20 license. So, with that I'll stand for any questions. De Weerd: Thank you. Council, any questions? Rountree: I have none. De Weerd: Okay. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of a new beer license for MOKU, LLC, dba Rumba Island Grill and for the Clerk to sign and the Mayor -- Mayor to sign and Clerk to attest when all approvals are received. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk, roll call, please. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Item 11 is Future Meeting Topics. Are there any items for consideration for future agendas? Hearing none, I would entertain a motion to adjourn. Bird: So moved. Rountree: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Meridian City Council May 22, 2012 Page 20 of 20 MEETING ADJOURNED AT 7:44 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) / / MAYOR TA DE WEERD DATE APPROVED ATTEST: _ ~ ~ ~ JI~OLMAN, CITY CLERK 4o~,zen w u~OSr GO¢ j9~+ ~ n ~ City of ,~' ~ ~- ioaao a ~~.qqy~ ~ P ~1f ~q °~ t h e T R f pSUQ~~