HomeMy WebLinkAbout2012-05-16E IDIAN
CITY COUNCIL SPECIAL
MEETING AGENDA
Wednesday, May 16, 2012 at 7:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Steve Moore with Ten Mile Christian
Church
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Approve Minutes of April 3, 2012 City Council Joint Meeting
B. Approve Minutes of May 1, 2012 City Council Regular Meeting
C. Approval of Award of Bid and Agreement for "Sewer Manhole
Retrofits FY12" to Pipeline Inspection Services for the Not-To-
Exceed Amount of $54,899.00
D. License Agreement Between the Meridian Cooperative
Community Garden Club and the City of Meridian for
Installation and Operation of a Community Garden
E. Final Order for Approval: TEC 12-008 Browning Plaza by SLN
Planning/Boise Waltman, LLC Located at 505,521, 615 and 675
W. Waltman Lane Request: Two (2) Year Time Extension on
the Preliminary Plat to Obtain the City Engineer's Signature on
a Final Plat
6. Items Moved From Consent Agenda None
Meridian City Council Meeting Agenda -Wednesday, May 16, 2012 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
7. Department Reports
A. Planning Department: Community Development Block Grant
(CDBG) Pre-draft Prioritization for Program Year 2012 (Pg 3-7)
B. Public Works: Water Master Plan and Water Conservation Plan
Adoption (Pg 7-16)
8. Ordinances
A. Ordinance No. 12-1514: ZOA 12-001 Unified Development Code
(UDC) Text Amendment by City of Meridian Community
Development Department Request: Amend Specific Sections
of the UDC to Include General Clarifications/Clean-up Items;
Specific Use Standards for Wireless Communication Facilities;
CPTED (Crime Prevention Through Environmental Design)
Strategies, etc. Approved (Pg 16-17)
9. Future Meeting Topics
Adjourned at 7:46 p.m.
Meridian City Council Meeting Agenda -Wednesday, May 16, 2012 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council May 16, 2012
A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, May
16, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun
and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Lori Den Hartog, Kyle Radek, Jeff Lavey,
Mark Niemeyer, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Okay. It's 7:00 o'clock. Council, I will go ahead and call this meeting to
order. For the record it is Wednesday, May 16th. It's 7:00 p.m. Madam Clerk, will you,
please, call roll on the City Council Special Meeting.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will, please, join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Steve Moore with Ten Mile Christian
Church.
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor
Steve Moore. He is with Ten Mile Christian Church. If you will all join us in the
community invocation or take this as an opportunity for a moment of reflection. Thank
you for joining us, Pastor Steve.
Moore: My honor. Thank you. Father in Heaven, we just said a mouth full, that we are
one nation under God, and tonight by this very act our Council and our Mayor are I think
making a statement that we are one city under you, God. Whether that's the intention or
not, we are under you, God, and we so much take for granted -- I do -- the privileges I
have in this country and in this city. Father, this is a time of the year when we are
thinking about choosing leaders and reaffirming existing leaders and new ones. We
pray for your direction. I pray for all those that are willing to put their lives open for
public scrutiny. Bless them for that courage. God, for tonight's meeting especially we
pray for you direction. We pray that what's done here will -- will glorify the truth of your
presence in the world, that it will benefit the citizens of this city and, God, we ask a
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May 16, 2012
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special blessing on these who lead us and serve us and I think it's more serve than it is
lead and so we are grateful for them and for their sacrifice of time. Bless them and their
families. The various agenda items tonight, God, give them wisdom in their decisions,
in Jesus' name, amen.
De Weerd: Thank you.
Moore: Thank you.
De Weerd: We appreciate you always coming and joining us.
Moore: Honored. Very much.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is Adoption of the Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: One item to note under 8-A. That ordinance number is 12-1514 and I would
adoption of the agenda as printed.
Rountree: Second.
De Weerd: Motion and second to adopt the agenda. All those in favor say aye. All
ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Approve Minutes of April 3, 2012 City Council Joint Meeting
B. Approve Minutes of May 1, 2012 City Council Regular Meeting
C. Approval of Award of Bid and Agreement for "Sewer Manhole
Retrofits FY12" to Pipeline Inspection Services for the Not-1°o-
Exceed Amount of $54,899.00
®. License Agreement Between the Meridian Cooperative
Community Garden Club and the City of Meridian for
Installation and Operation of a Community Garden
Meridian City Council
May 16, 2012
Page 3 of 17
E. Final Order for Approval: TEC 12-008 Browning Plaza by SLN
Planning/Boise Waltman, LLC Located at 505, 521, 615 and 675
W. Waltman Lane Request: Two (2) Year Time Extension on
the Preliminary Plat to Obtain the City Engineer's Signature on
a Final Plat
De Weerd: Item 5, Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of the Consent Agenda and Mayor to sign and the Clerk to
attest.
Rountree: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is
no questions, issues, Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Department Reports
A. Planning Department: Community Development Block Grant
(CDBG) Pre-draft Prioritization for Program Year 2012
De Weerd: We will move to Item 7 under Department Reports. 7-A. We have our
Planning Department.
Den Hartog: Thank you, Madam Mayor, Members of the Council. I am before you this
evening at the initial stages of planning for our Community Development Block Grant for
the -- oh, excuse me -- the 2012 annual action plan. I see I have it wrong on the first
slide there. What I am presenting this evening is a summary of the applications that
were submitted and the applications that were scored by our committee as they
reviewed them, so this evening I would like to present those recommendations and look
for feedback from you in terms of the amounts that committee has recommended and,
then, I would be coming back to you in June with the draft of our action plan. Our
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May 16, 2012
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estimated entitlement amount for this coming year is 256,727 dollars. As you know, our
public services are capped at 15 percent of the allocation, which is 38,500.
Administration is capped at 20 percent. However, this year staff is recommending an
allocation of 18 percent for our administration. Looking back over our actual
expenditures for the last several years we haven't been using the full 20 percent, so I
think it's reasonable to assume that we will have plenty with that 46,000 for
administration. So, eligible projects were invited to submit a full application after we
hosted a workshop this past spring. Projects were ranked and scored by our internal
CDBG scoring committee. They were scored on the goals and outcomes of the project,
the need the project addressed and how the organization plans to carry out the project,
the capacity of the organization and how the project did or did not meet the goals and
objectives of the city's consolidated plan. Just a brief summary. As you know, we have
been working on our updated consolidated plan, so the three strategies that we took
into account when scoring these applications were -- one was affordable housing to
improve access to housing opportunities for Meridian residents. The second was to
support services and programs and projects for the city's low to moderate income
residents, including persons with special needs and residents at risk of homelessness.
And the third was economic opportunities -- to improve economic opportunities in the
city's low to moderate income areas. So, for the public service applications we had two
projects that submitted that qualify under that criteria. The two applications submitted
their total funding request of just over 78,000. As I mentioned previously, we have
available for that category just over 38,000. So, we recommended partial funding for
both applications. The first was the Meridian Food Bank for hunger relief. They use the
funds to purchase food that is, then, given to families in need in our community. We
have recommended 26,500 in funding, which is about 2,000 more than we funded for
the Food Bank last year. The second one is a new application and this was submitted
by Open Lines Training, which is a local business here in downtown Meridian. They
submitted for a senior job training and placement program. What they are looking to do
is partner with the Meridian Senior Center and provide job refresher and job training
opportunities for our seniors and help place them -- they are hoping in businesses in
Meridian, but they could be -- it could be jobs throughout the valley, but their program
would only be for seniors who are residents of Meridian, so it would benefit members of
our community. So, this is a new one. We haven't done a job training program before,
so this is something a little bit different. We are excited about the possibility of how this
could work out. So, we are recommending 20,000 in funding for that project. The
second set of applications qualified under nonpublic services -- under the nonpublic
service category, we have four applications submitted for a total funding request of
300,000. We have available, after we take out public service administration, 172,000
dollars available for that. The scoring committee recommended funding three of the
applications at varying funding levels. The first two are ones that are familiar to you, the
down payment assistance programs through both Neighborhood Housing Services and
Ada County Housing Authority. We have recommended the same amount of funding for
both of those organizations. As you know, both of those organizations use the funds for
qualified low to moderate income residents who are looking to purchase a home in
Meridian. The homes can be purchased anywhere throughout the city and it can be
someone moving into the area, but the homes are within the city, but it can be anywhere
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May 16, 2012
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within the city. The second -- or, excuse me, the third application -- I will skip down to
the fourth one first. The third one that we recommended for funding was submitted by
our Parks and Recreation Department. They submitted for an A.D.A. accessible
restroom in 8th Street Park. It's our only park facility that does not have a restroom and
the Parks Department has said they believe that the usage is down in that park because
there are no restroom facilities. You may be familiar over the last couple years we used
some of our stimulus funds to do a pathway connection to that park across -- I believe it
was Five Mile Creek -- across Five Mile Creek. So, there is connections to that park, so
they think the restroom facility would be an enhancement to that -- to that park. And the
Parks Department has stated it's come up as a priority for them, but it's not in their
capital improvement plan for the next ten year horizon. So, that project was 130,000 for
design and construction. The last application that fell under this nonpublic service
category was submitted by our urban renewal agency by the Meridian Development
Corporation for the construction of the historic lighting along phase two of the Meridian
Road split corridor. They submitted a funding request of 100,00 dollars. The total
project cost looks like it will be about 450,000. This one the scoring committee was very
supportive of the application, but there is some complicating factors and I'll explain that.
We had -- we have funded the design through our grant for this project, so it's really
important that we see this project constructed and completed. As you know we can't --
we don't get credit through the U.S. Department of Housing and Urban Development for
expenditures of those funds until the project is constructed and completed. However,
for cost saving purposes, MDC is looking at having the lighting bid with the entire
roadway project. If that happens and if we funded a portion of that lighting project with
the grant, the requirements to Davis Bacon wages opens up to the entire roadway
project, which would be astronomical. Usually you assume a 20 to 30 percent increase
in your wage costs and when we found that out we were so disappointed. We thought
we could look at just the lighting component of it. We knew that we were going to have
to pay Davis Bacon if we paid a portion of the lighting project with the grant funds, but
when we found that it would be -- it would open up the entire roadway project and no
other federal dollars are being used for this project, we think we would lose the cost
savings from having it bid with the roadway project, in addition to increasing it for ACRD
and all other things. So, we support the project, we want to see the project completed,
but we don't believe the grant funds are an appropriate use at this time. So, we were
really disappointed to find that out. We talked with MDC last week and we talked with
the project manager at ACRD and he confirmed that they have no other federal dollars.
So, by throwing -- if we contributed any amount to the lighting project it would -- it really
just throws a wrench into everything. So, we really -- as much as we supported the
project, that's the reasons why we didn't recommend funding it for this year. And with
that I will stand for any questions. And I'm open to -- you know, if you have other ideas
about the funding amounts or questions about the project, I'm happy to answer any
questions that you may have.
De Weerd: Thank you. Council, any questions?
Hoaglun: Madam Mayor?
Meridian City Council
May 16, 2012
Page 6 of 17
De Weerd: Mr. Hoaglun.
Hoaglun: Lori, if we can go back to the one slide on the senior training.
Den Hartog: Yes.
Hoaglun: Can you refresh my memory -- I know you have gone over it before, but, you
know, this is a new applicant and they -- you know, recommending 12,000 dollars if we
do that. There is a process that you will go back later on to make sure that funds were
spent appropriately. Can you kind of go through that again for me?
Den Hartog: So, with this application they had originally submitted a request for 40,000
dollars, as you can see. They had estimated a goal of placing five to ten seniors a
month for the year for the amount. So, we are looking at about a quarter of that for the
amount that we are spending here. What we do is -- this company will have to -- more
than likely it would be one or two staff that will be involved with this particular project.
They will have to track their time and submit that to the city, so they will have their
expenses and, then, submit for reimbursement. We review all of those expenses and
all of their tracking and we are going to be looking for what types of goals they are able
to reach, if they are able to place the seniors. So, one of the things our committee was
really interested in seeing was actual results and how many seniors that there are able
to place and that was one of the reasons we did substantially less than what they had
requested. We thought we could give it a try and I talked with Becky McKinstry, she's
the owner of Open Lines Training who had submitted the application, and talked with
her about, you know, can you still accomplish some things with this amount, you know,
with this funding level and she thought that that was possible. She said they might
restructure it a little bit to do possibly some more group trainings, as opposed to one on
one's that they might have done had the funding been at a higher level. So, we are
interested in seeing what they can get done for this amount and that will be something
that I'll report back to Council on at the end of the year and see what that looks like and
anytime they submit for reimbursement we will be looking for those -- for those targets
at that time. So, it will be typically on a monthly basis.
Hoaglun: Okay. Great. Thank you, Lori.
De Weerd: Any other questions from Council?
Bird: I have none.
De Weerd: Having no further questions, Council, this is just apre-draft --
Den Hartog: Yes. There is no motion needed and I will take your comments or
thoughts if you have them, but, otherwise, I will be back in June with something -- with
the action plan that has this information in it as well.
De Weerd: For public comment --
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May 16, 2012
Page 7 of 17
Den Hartog: Yes. And that will open the public comment period.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I would say go forward the direction you're already going. That sounds right
to me.
Den Hartog: Okay.
De Weerd: Okay. Thank you, Lori.
Den Hartog: All right. Thank you.
B. Public Works: Water Master Plan and Water Conservation Plan
Adoption
De Weerd: Okay. Item 7-B is under our Public Works Department, so I will turn this
over to Kyle.
Radek: Madam Mayor, Council Members, tonight the engineering division of the Public
Works Department brings the water master plan and conservation plan before you for
either adoption or if you prefer to table the adoption, we can -- we can wait another
couple weeks if you haven't had enough chance to look at the water master I believe we
provided to you about -- with executive summary about three weeks ago and gave you
a link to the main document. In any case, I'm going to have our consultant from Murray
Smith and Associates David Stangel, who is the project manager for the water master
plan. I'm going to have him give you a presentation and, then, we will stand for
questions and just from my perspective when I first joined the city in 2006 we were just
completing our last water master plan and Dave Spangle was also project manager on
that from a different company at the time. Just a few things that are markedly different
about this master plan from the one that was finished in 2006. The development of an
entirely new water model was done with this master plan. Up until this spring we had
been operating on a -- on a platform we liked to call Gradynet and you may recognize
that name. It worked very well. Len Grady actually developed that -- the database that
runs that water model by himself. Phenomenal. But when -- when things break there is
no Gradynet, Incorporated, to call. So, we had MSA develop a new water model for us
in InfoWater, which is supported by MWH. We did an operations and maintenance
review this time, we did a financial review, we looked at population and demand
projections beyond DEQ requirements and, of course, as you know the development of
a water conservation plan in parallel was also included and we have presented that to
you a couple times. So, with that I'm going to let David come up and give you a briefing
on the master plan, what it was about and what it entails, then, I will come back up and
we will stand for some questions.
Meridian City Council
May 16, 2012
Page 8 of 17
Stangel: Thanks, Kyle. Madam Mayor, Council Members, thank you for the opportunity
to come and present this tonight. As Kyle mentioned, this is actually the third water
master plan I have worked on for the City of Meridian, so -- the second one with Kyle.
And I have to say I really enjoy working with the city Public Works staff, and in particular
Kyle. He's a --
De Weerd: He's kind of entertaining, isn't he?
Stangel: He's a good guy and he's one of these people that tells it just like it is and I
really appreciate that as a consultant. So, I appreciate that. I also understand there is
some incentive for me to wrap things up relatively quickly tonight, so I am open to
questions, but -- so interrupt me as things go on, but I will try to be relatively quick in this
outline. So, we have about 20 slides to go through. So, from an outline standpoint we
have our master plan sections we will go over briefly. Kyle mentioned several of those
already. We will have the summary to go through. Kyle will come back up and talk a
little bit about the master -- or the -- excuse me -- the conservation plan adoption and,
then, we will open it up to any general questions. But don't let that stop you from asking
now. So, plan sections, description system, obviously, is some of the basic contexts.
Population demand. Forecasting obviously very important. Kyle alluded to we did
some water supply planning, a little bit more comprehensive this time than we had in the
past. We looked beyond 20 years. We did a systems analysis, which really focuses on
using that hydraulic model to identify hydraulic deficiencies in the system. We looked at
water quality and the associated regulations that the city needs to meet. We looked at
operations and maintenance, ultimately developing a capital improvement plan and also
completing a financial review of that -- of the finances compared to the capital
improvement plan. So, the existing system -- this is, obviously, no news to most of you.
Four current pressure zones, five -- a sixth one planned here in the near future. The
city has over 400 miles of pipe. About 20 wells currently in operation, 4,400 hydrants,
so a pretty large system. Most of the -- most of the piping is eight and 12 inch. As you
can see it's a nice grid which provides the city a lot of flexibility in terms of being able to
move water in a lot of directions and that's great from -- particularly from a redundancy
and emergency firefighting perspective. So, population projections. So, we used
COMPASS information for this and this is a community planning association here that
focuses on southwest Idaho. And what they do is they break up these projections on
traffic analysis and these are kind of smaller polygons, then, that allow us to look at
certain areas and identify how much growth is projected there over the next 20 years
and beyond. So, for zero to 20 years we wanted to look at an area-by-area projection in
terms of how much growth is going to occur in certain parts of the system, so, then, we
could apply that growth rate directly to the hydraulic model and analyze things from a
much more specific perspective. Beyond 20 years we are more interested in a long-
term supply standpoint, how much water could the city need in 50 years say and so
looking at it from an overall perspective. As Kyle mentioned, DEQ only requires a 20
year evaluation of the system, with a lot of emphasis put on the next five years in terms
of what capital improvements is the city going to be making. The service area
projections. This is always a challenging one in that you have to identify what your
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May 16, 2012
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service area is going to be, so that COMPASS will provide growth for, you know, these
sub areas within the system, but you have to tell it where can we serve and so what we
see here in red is, basically, the city's existing service area. What we see in green,
then, is what we -- we sat down with the planning group at the city and said where do
we anticipate growing over the next ten years and so you see the green boundary there
kind of expands from where the red -- red is and grows out there. But there is no -- you
know, this is one of those soft science areas in terms of a little bit of art and a little bit of
science in terms where these are going to grow. No one exactly has the crystal ball
dialed in. 2030, then, with the blue boundary and, then, out to the ultimate impact area
there that you see the ultimate extent of the system. So, what does this mean in terms
of population? So, right now the city has a service population somewhere between 65
and 70 thousand. Now, why that isn't exact is because there are people within the city
who don't use city water and so there is -- there is some variation in that. Based on the
COMPASS projections by 2020 the city could see as many as 100,000 plus people,
once again, depending on what growth rates do. 2030, maybe 140. By build out -- and
this number was the interesting one -- if everybody within the city's impact area used
city water and it developed to the ultimate density that is applied to the land use
planning, you could see upwards of 300,000 people, which -- you know, that's a big
number and associated with that, of course, then, there is big water usage
requirements. So, historic water use. So, this provides some graphic basically between
2000 and 2010 and what you see there with the blue dots is population growth and so
no surprise big increase up until about 2007 when things kind of flatten off. What we
see with the red dots, then, is average day demands, from an average yearly
perspective how much water is being used and so you see that kind of peaking in 2007
and flattening off, then, after that. Now, the critical number from a supply standpoint is
max day demand. That's what the city has to be able to supply from their wells and so
that's the number to focus on. So, if you look at that, that, once again, that kind of
peaked up in about 2007 and then -- and, then, trailed off a little bit from that at about 20
million gallons a day. So, that's in context. So, the other interesting part, then, is
looking at per capita water use. How much water is used by each individual person in
the city. So, once again, the same time frame we are looking at here, same blue dots
describing the population curve. Now, what we see, though, in the red is decreasing
per capita water use over that period. So, substantial amount. So, in 1998 or 2000, you
know, you're up above 200 gallons per capita per day. In 2010 you're down in the 130
range. Now, what's that attributed to? A lot of it's attributed to new development being
required to use non-potable irrigation. So, new customers come on board, they use the
canal water to water their lawn and things during the summer. The other thing I think
we would attribute is just people's awareness and conservation and also the economic
impact of paying their bills every month. So, watching that. So, the question is, though,
how far down does that per capita water usage go? Can it go much lower than it is now
or -- there is some diminishing return once the vast majority of the city's residents get on
non-potable irrigation. So, that becomes a question of what do we use for projection
purposes for that per capita number. So, from a master planning standpoint we want to
be relatively conservative and here we have a map of where we have identified where
people have non-potable irrigation options and that you see that area in green. Now,
where we have got potable irrigation or a cluster of customers that don't, what you see
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May 16, 2012
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there in blue, which is not surprising, kind of some of the older parts of town and those
types of things. But it was an interesting graphic and before this master plan the city
really hadn't had a tool to identify that, because that doesn't show up on water bills or
anything else. What we did is we took the water usage record and identify huge
discrepancies, then, between winter water use and summer water use and where you
saw a big difference, then, you assume that -- you know, that you have potable or non-
potable irrigation. So, some interesting information there. One of the other things we
did look at in association with this was what would the water savings to the city be if you
spent the money to convert those customers to non-potable and it ends up being very
expensive to retrofit non-potable irrigation systems, but it was an interesting evaluation.
So, the system wide average we had 130 gallons per capita per day. Areas using
potable irrigation averaged 215 gallons per day, those on city water to irrigate their
lawn, and those with non-potable average 110. So, what we wanted to do from a
master planning standpoint was be relatively conservative and use the 130 for
projecting forward. Say we are not going to drop any more than that. Now, the city has
updated their plans every five years and so, once again, we have the ability, then, to
ratchet that down to see the trend. So, then, this is a summary coming back to the
earlier population projections and associating that, then, with water usage and so as we
discussed right now we are in the 20 to 25 range from a max day perspective. You can
see as you get towards 2030 or 2060 large amount of additional water required. Once
again it may not be this much if the per capita numbers keep coming down, but,
regardless, it's a lot of water in the future. So, water supply plans, as Kyle mentioned,
one of the things we wanted to do was take a little bit of a bigger step back and look at
this from a bigger picture standpoint. One of the things the city has been doing
historically is, basically, serving peak hour demand or their maximum instantaneous
demand from their wells. That means that the maximum demand ever occurring with
the system, they can turn a well on and supply that. Most systems do not do that. Most
systems provide max day demand and serve that differential from reservoirs. And so
right now the city has the flexibility to do it. In the future what the implication is there is
a lot more wells required and so the city would like to move towards a serving max day
demand from wells serving that differential from reservoirs into the future, that will
ultimately save money and get at some water supply water rights issues that we will talk
about as well. Bottom line right now, though, the city's well positioned to meet future
demands both from a water right standpoint, as well as a pumping capacity standpoint.
The city has over 50 million gallons a day of pumping capacity, so a max day there at
about 25. So, that's great. The city is continuing to actually evaluate long term water
supply options and the city was involved with the Treasure Valley Camp, which was,
you know, an initial effort to try to get everybody to come together and talk about what
can we do to insure everyone has enough water in the future. I think that was a good
first step. Hopefully we get some concrete movement out of that. So, system analysis
-- Kyle mentioned we updated and calibrated the hydraulic models as part of this. What
we do with that model is we basically use it to evaluate the hydraulics under existing
and future conditions, make sure that we can provide fire flows and make sure that
everyone has adequate pressures under peak demand conditions. From a result
standpoint, the system is adequately sized, lots of capacities, no significant issues
there, just very localized fire flow issues where we have larger fire flow requirements.
Meridian City Council
May 16, 2012
Page 11 of 17
One of the things the city is starting now is a long term main replacement program. So,
one of the things we have identified as part of this was making sure that some of the
undersized piping that was installed early in the city's history gets identified early for
replacement. From a water quality standpoint the city is in great shape there as well.
You do have isolated issues of uranium and as Kyle informed you or talked more about
last Council meeting, there are higher iron and manganese in some of the well, causing
some brown water issues. Not a health concern, but an esthetic issue. The uranium
issues have been mitigated by drilling -- drilling wells to different aquifers -- basically
tapping into cleaner water sources at different depths. And where that hasn't been
mitigated yet, basically using those wells under emergency conditions only. Fire flow
and things like that. The iron and manganese issues are being addressed as you heard
about last week. Operation maintenance. The city meets all operation certifications.
There really are no reoccurring O and M issues the city's dealing with. The city -- a
major project that they are working on is implementation of a new maintenance
management system, which will be integrated with GIS, which also can then be
integrated with the hydraulic model. Basically bring all those data sources together to be
on a common platform, which is really a good thing. There are planned upgrades in the
city's customer metering system as well in the next couple of years. The one thing that
came out in the O and M evaluation was really just an emphasis on documentation.
The city's doing all the right things. However, they would like to have some more formal
documentation on some of those procedures. So, what comes out of this? Ultimately
it's that capital improvement plan. And so what you end up with from a basic
perspective is you end up with a table with information and a corresponding map and
this is an excerpt, then, from the master plan focused on some of the facilities and you
can see here the top two are focused on PRV improvements to zone one. We have an
inner tie with a reservoir and booster station that you're aware of. Some wells that will
occur over the next 20 years and some treatment. If you zoom in a little bit, then, what
you end up seeing are specific projects called out. Specific feet of pipe and what that
diameter of pipe needs to be. So, here you see red piping that's been identified for the
next five years. You see some purple and blue piping that's been identified for
replacement over the longer and the city will be able to, then, start prioritizing that as
they get into their long term pipeline replacement program. So, the capital improvement
plan from a summary standpoint is about 11 million dollars worth of improvements
identified over the next ten years. Or five years. Excuse me. The major projects there
being the reservoir and booster station that the city has been evaluating. Treating the
iron and manganese and this small main replacement project or program that will be
basically putting dollars into replacement every year on an ongoing basis. Between
now and 2030, based on the current projection, you will need approximately three wells
to maintain the current buffer that the city has from a supply standpoint. One of the
major recommendations that came out of the planning effort and this I think comes back
a little bit to the -- the conversations that were had around the reservoir siting is acquire
well and reservoir sites now for future. Tie those up, making sure that everyone knows
when and where those are going to occur in the future, because you can't be far enough
ahead of -- of those issues. Long term. Ultimately the city has identified about 43
million dollars worth of pipe replacements. Now, that likely will not occur -- it will
probably be over 50 plus years. The other thing the city needs to identify really -- and
Meridian City Council
May 16, 2012
Page 12 of 17
this is something that doesn't -- you can't take it out of a textbook -- is what is a pipeline
life span in the City of Meridian. Is it seventy-five years? Is it a hundred years? Is it
more than a hundred years? And that varies a lot by the ..quality of your water and the
soil -- the crusivity of soils and things like that. So, as the city continues to replace
some of these undersized pipes they will be able to assess the condition of those mains
and start coming up with a more definitive long-term plan in terms of what -- what that
life span should be. So, as noted, financial review was conducted and this, basically,
looks at, you know, the city's rate and connection charges compared to what you need
to spend over the next five years at a minimum from a capital improvement standpoint.
Bottom line there is the city has adequate reserves to pay for those improvements and
maintain a positive fund balance. In fact, there will be no degradation of that fund
balance with the current improvements and rate structure in place. So, that's great
news. So, from a summary standpoint continue to be proactive. I mean that's just one
of those things that I really commend the City of Meridian on. I'm a lucky individual in
that I get to focus on a specific type of engineering. I do water master planning,
collection system planning, and that is it. And so I do this work all over the region and
have done over 75 of these type of projects in my career. The City of Meridian is in the
top two percent of those. You guys are doing a great job. You are proactive and
particularly right now to be in the financial position you are it's pretty amazing. So, I
commend you on that. So, continue to be proactive, both from a financial standpoint, as
well as looking at this pipe replacement program. That's something else that most
utilities are just talking about at this point, have not started implementing. That's really
important and good. The long term water supply planning is another one. I think that
we all can agree that 50 years from now water is going to be a much more precious and
costly commodity in the valley and the more we can do to make sure we are in front of
that the better. Kyle took the initiative in parallel with this planning effort to get the
conservation plan off the ground. First one they have done here. No other utility in the
states that I'm aware of really has one at this point and, once again, not required by
DEQ, so leading the charge there as well. You have done a great job updating your
planning document every five plus or minus years and this, you know, is really from a
number of perspectives important. Changing water quality both from a quantity and
quality standpoint. Changing regulations. And, then, changing populations growth is
probably the most important one for the City of Meridian in that you have seen some
wild swings in terms of population growth. And -- well, I guess kind of rechecking where
you're at every five years I think is critically important. That's my portion. Kyle is going
to come back up and -- sneak up on me -- and talk about the conservation plan real
quick.
Radek: Yeah. Just real briefly, Madam Mayor and Council Members, just kind of a
reminder of where we have been with the conservation plan. I believe you have taken a
look at it a couple times and it was about the end of December, beginning of January
where I said I think we are ready to go, but I'm going to bring this back when we get the
water master plan done and I will try to get them both adopted at the same time. Just a
brief recap. We had that working group -- the working group made some good
recommendations on -- on proposed conservation actions to take and there is not a lot
in there that says you have to go do this, you have to go spend this money now. You
Meridian City Council
May 16, 2012
Page 13 of 17
have to, you know, give away shower heads and give, you know, rebates for washing
machines and things like that. It's very conservative. It's very -- I guess the word I'm
looking for is incremental in order to try to get a conservation atmosphere in the city
established over the course of years. I do have one of my working group members
here. One of the faithful. I don't know if you remember Andy Roman from my last
presentation, but if I had to I could call him up here and he would have to say, you
know, great things about me, but you don't need -- you don't need to hear that again.
You probably don't need to hear that again. So, unless he's got some specific things to
say, he's probably just here to see what happens. But with that let's go to the next slide
and we will go ahead and wrap up and we would be happy to stand for any questions
you have general or about -- more specific about the master plan and conservation plan
and, as I said at the beginning, our hope is to get the plan adopted. Alternatively you
could choose to adopt one or the other or wait two weeks for both and I could bring it
back.
De Weerd: Thank you, Kyle. And thank you, David. Any questions for either?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: It's wonderful to hear that we are in good shape and apparently going the
right direction. I really appreciate the work that's been done on this and the study.
have kind of an off-the-wall question that just occurred to me and things like that happen
once in awhile. I don't know whether this is legal or not, but if we have sufficient water
rights and the ability to produce it, would we be able to sell water to other outside
entities that are struggling and not doing as well as we are? I mean that's not part of the
plan now, but if we look far enough ahead is that legal or possible or --
Radek: Council Member Zaremba, Madam Mayor, I don't think that municipalities are
allowed to do that. I'm not sure.
Stangel: The challenge is your water rights are typically tied to a service area boundary
and so you run into some challenges once you go beyond that.
Zaremba: All right. Thank you.
De Weerd: Any other questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, on the -- on the wells --
De Weerd: Mr. Bird, will you pull your mike --
Meridian City Council
May 16, 2012
Page 14 of 17
Bird: Oh. I'm sorry. Kyle, on the wells we got 20 of them in service now. Do we have
any backups that are -- that are not online all the time in case one goes down or
something? Do we have any that are workable, but not online?
Radek: Councilman Bird, good question. That number 20, that includes, for example,
Well 23, which is considered an active well, but is in backup status.
Bird: Okay.
Radek: So, it's sitting there waiting for something bad to happen, so that it can turn on.
But we have not had to turn that well on in several years. Thankfully so, because if we
do we have to tell everybody that we, you know, put uranium into the system above the
NCL and we really don't want to tell them that.
Bird: And -- follow-up, Mayor, if I may. Reservoirs. I know we got a pond we are
looking at in one area. How many more reservoirs within the next is 20 years do you
think we will need to -- if our population continues as is?
Radek: Councilman Bird, I'm going to try to answer that and, then, I'm going to defer to
David, because I know this is something he specifically addressed and we have a need
for a reservoir that we are currently looking at and the analysis was done in the master
plan of how we meet our demands, reservoirs versus wells, and reservoirs and going
the all well scenario is still a possibility. It's not something we want to do because of the
cost. Ultimately I think it was I think 2030 we end up with a zone two issue if we don't
put some storage out there, see kind of size -- two million gallon type and in -- in my
mind I think the ultimate build out -- I think you're probably looking at something in
neighborhood of four to five reservoirs of the type that we have -- type and size that we
have seen. I'm not sure if that's in the ballpark you're thinking of, Dave.
Stangel: Yeah. Ultimately I think we could get away with one less than that. But it's
probably in that three to five range ultimately and, once again, we throw out some big
water usage numbers there and we will have to see how that actually develops over the
next 20 years. But, really, this initial reservoir required in the relatively near term -- and
that really gets you good about 20 years. So, in that 20 -- towards the end of that 20
years time frame you will need to be thinking about another one for sure. Once again,
that's all based on current projections, so we will see what happens.
Bird: Thank you.
De Weerd: Any other questions or comments? Well, thank you very much.
Radek: Madam Mayor and Councilmen, thank you for your time.
Meridian City Council
May 16, 2012
Page 15 of 17
De Weerd: As Kyle did ask what you would like to do at this point, would you like to set
it out on a future agenda? Would you like to consider action this evening? What is your
desire?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: David, what do you -- are you guys ready to go forward? What do we need, a
resolution or an ordinance?
Rountree: Just adopt it.
Bird: Just adopt the plan.
Nary: Madam Mayor, Members of the Council, a resolution is a good tracking
mechanism. If you -- if it's important for Public Works to pass it tonight, we can bring a
resolution next week to simply ratify that or if it can wait a week we can put it on next
week with a resolution and that way there is a better tracking tool with it.
Bird: Madam Mayor, I -- I read the executive summary, but I haven't read all 46 pages
of the rest, but -- and I have no problem with the executive summary. I think it's
something that we do need you to adopt in a resolution so that we do have a way of
tracking it or future councils.
Hoaglun: And, Madam Mayor, wouldn't we also need the conservation plan as well?
Bird: Yeah.
Hoaglun: And probably do it at the same time, if that works.
De Weerd: Okay. So, we will set this to the next agenda on the 22nd. Can everything
be put together by then?
Nary: Yes.
De Weerd: Okay. Very good.
Rountree: And that's for a resolution?
Nary: Yes.
Rountree: Okay.
Zaremba: And, Madam Mayor, I was just going to add, I've had the opportunity to have
some further discussions on these topics as well and I think it's ready to go and as has
Meridian City Council
May 16, 2012
Page 16 of 17
been stated it's something that's going to be relooked at every once in awhile as it
develops and the world changes, so I think this is an excellent direction to go and formal
adoption next week would be a good thing.
De Weerd: So, staff, any further comment from Council needed?
Radek: Madam Mayor, thank you.
Item 8: Ordinances
A. Ordinance No. 12-1514: ZOA 12-001 Unified Development Code
(UDC) Text Amendment by City of IVleridian Community
Development Department Request: Amend Specific Sections
of the UDC to Include General Clarifications/Clean-up Items;
Specific Use Standards for Wireless Communication Facilities;
CPTED (Crime Prevention Through Environmental Design)
Strategies, etc.
De Weerd: Okay. Very good. Item No. 8-A is Ordinance 12-1514. Madam Clerk, will
you, please, read this ordinance by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1514, an
ordinance amending Meridian City Code as codified at Title 11, entitled the Unified
Development Code of the Meridian City Code and providing for a waiver of the reading
rules and providing an effective date.
De Weerd: Thank you. You have heard this ordinance read by title only. There is
anyone that would like it heard in its entirety? Okay. City Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 12-1514 with suspension of rules.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Ordinance under 8-A. If there is
not discussion, Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
May 16, 2012
Page 17 of 17
Item 9: Future Meeting 1°opics
De Weerd: Council, we are at Item No. 9, future meeting topics that you would like
considered for future agendas.
Bird: I have none.
De Weerd: Okay. I do know that Peggy is looking for people who wish to be registered
for the Association of Idaho Cities conference next month. If you can, please, let us
know we would greatly appreciate it. I think, Councilman Zaremba, we have heard from
you.
Zaremba: I said yes already.
De Weerd: Okay. Thank you. With that said, I would entertain a motion to adjourn.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 7:46 P.M.
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