HomeMy WebLinkAbout2012-04-10~~E IDIAN:---
CITY COUNCIL WORKSHOP
MEETING AGENDA
Tuesday, April 10, 2012 at 3:00 PM 3:02 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved
A. Approve Minutes of February 28, 2012 City Council PreCouncil
Meeting
B. Approve Minutes of April 3, 2012 City Council Regular Meeting
C. Approval of Street Light Maintenance Agreement with Traditions by
Amyx II for Zebulon Heights #4 Subdivision
D. Water and Sewer Easement for Discount Tire
E. Development Agreement for Approval: RZ 11-007 Accolade
Apartments by Gramercy, LLC Located South of E. Overland Road
and West of S. Bonito Way, Between E. Blue Horizon Drive and the
Ridenbaugh Canal Request: Rezone of 12.29 Acres of Land from an
R-15 (Medium High-Density Residential), a TN-C (Traditional
Neighborhood Commercial) and a C-G (General Retail and Service
Commercial) Zone to an R-40 (High-Density Residential) Zone
F. Development Agreement for Approval: MDA 11-013 Accolade
Apartments by Gramercy, LLC Located South of E. Overland Road
and West of S. Bonito Way Between E. Blue Horizon Drive and the
Ridenbaugh Canal Request: Amend the Recorded Development
Agreement (Inst. #106141056) for the Purpose of Excluding the
Property AND Creating a new Development Agreement for the
Proposed Accolade Apartments
Meridian City Council Meeting Agenda -Tuesday, April 10, 2012 Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
G. Approval of 2012-2013 Beer, Wine and Liquor Renewal Applications
as follows:
Busted Shovel
Carino's Italian Kitchen
Tobacco Connection
McTime/Its All About You
Corona Village
Whitewater Saloon
Cheerleaders
Strikers
Lakeview Golf Course
704 Main St. BWL
3551 E. Fairview Ave. BWL
450 S. Meridian Rd. BW
112 E. Idaho Ave. BWL
21 E. Fairview BWL
1646 N. Meridian BWL
3541 N. Eagle Rd. BWL
324 S. Meridian BWL
4200 Talamore BWL
Rite Aid #5412 1600 N. Main St. BW
Cafe Indigo/Courtyard by Marriott 1789 S. Eagle Rd. BWL
b~
6.
Items Moved From Consent Agenda None
Action Items
A. Continued from March 20, 2012: Public Comment on Proposed
Outdoor Sales and Temporary Uses Code Update -Increased Time
Limits for Temporary Sales Units and Garage Sales, Temporary
Construction Site Standards
Continued to April 24, 2012 (Pg 3-4)
B. Continued from March 20, 2012: First Reading of Ordinance No. 12-
1506: First Reading -Outdoor Sales and Temporary Uses Code
Update, Increasing Time Limits for Temporary Sales Units and
Garage Sales, Adding Standards for Temporary Construction Sites
Continued to April 24, 2012 (Pg 3-4)
C. Public Hearing: Proposed Spring/Summer 2012 Fee Schedule of the
Meridian Parks and Recreation Department
D. Resolution No. 12-846: A Resolution Adopting the Spring/Summer
2012 Fee Schedule of the Meridian Parks and Recreation
Department; Authorizing the Meridian Parks and Recreation
Department to Collect Such Fees; and Providing an Effective Date
Approved (Pg.5)
7. Department Reports
A. Public Works and Finance Joint Report: Utility Rates Discussion
(Pg. 8-13)
Meridian City Council Meeting Agenda -Tuesday, April 10, 2012 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
B. Planning Department: Transportation Update on Projects, Priorities
and Studies - Includes Discussion on Fairview Avenue Study;
Franklin, Ten Mile to Black Cat Roadway Widening; Ten Mile/Chinden
Intersection Improvements; and Other Transportation-Related News
(Pg 13-25)
C. Mayor's Office: Quarterly Community Liaison Update (Pg 25-30)
D. Clerk's Office: Continued Discussion on Processing Passport
Applications at Meridian City Hall Heard before Item 7A (Pg 6-8)
E. Police Department Report: Proposed Ordinance Regarding Smoking
Product Sales and Consumption (Pg 30-32)
F. Parks and Recreation Department: Update on New Maintenance
Facility at the S. Locust Grove and Lanark Future Property Site
(Pg 32-50)
8. Ordinances
A. Ordinance No. 12-1508: An Ordinance (RZ 11-007 Accolade
Apartments) for the Re-Zone of a Parcel Located in the W 1/2 of the
NE 1/4 of Section 20, Township 3 N, Range 1 East; Establishing and
Determining the Land Use Zoning Classification of 12.29 Acres of
Land from C-G Zoning District, R-15 Zoning District, and TN-C Zoning
District to R-40 Zoning District in the Meridian City Code and
Providing an Effective Date Approved (Pg 50-51)
9. Future Meeting Topics
10. Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c) To
conduct deliberations concerning labor negotiations or to acquire an
interest in real property, which is not owned by a public agency, and
(f) To Consider and Advise Its Legal Representatives in Pending
Litigation
Into Executive Session at 5:42 PM
Out of Executive Session at 9:11 PM
B. Amended onto the Agenda Following the Executive Session:
Approval of the Purchase and Sale Agreement with Mark Bottles for
the Parcel of Land to the East of the Borup Property and Removing
the Condition of the Easement -Approved (Pg 52-53)
Meridian City Council Meeting Agenda -Tuesday, April 10, 2012 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
C. Amended onto the Agenda Following the Executive Session:
Approval of the Bid Award for Meridian City Hall Plaza and Water
Feature Remodel and Approval of the Low Bidders; Power Plus, Inc.,
Franz Witte Landscape Contracting, Inc., West Valley Builders, Inc.,
and Slatter Mitchell, Inc. Bid Contracts -Approved (Pg 52-53)
Adjourned at 9:14 PM
Meridian City Council Meeting Agenda -Tuesday, April 10, 2012 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council April 10, 2012
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, April
10, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun
and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Jacy Jones, Caleb Hood, Pete Friedman,
Warren Stewart, Rich Dees, John Overton, Mark Neimeyer, John McComick, Crystal,
Patrick Dilley, Steve Siddoway, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: I will go ahead and call this meeting to order. Are we on?
Jones: Uh-huh. We are.
De Weerd: For the record it is Tuesday, April 10th, it is two minutes after 3:00. We will
start with roll call attendance. Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple of items. Under Action Items, 6-A and B, staff is requesting that
they be continued until April 24th. 6-D is resolution number 12-847. Under Department
Reports, Item 7, we are going to move 7-D ahead of 7-A and everything else remains
the same. And under ordinances 8-A is Ordinance No. 12-1508. So, Madam Mayor,
with that I move adoption of the agenda as amended.
Meridian City Council Workshop
April 10, 2012
Page 2 of 54
Rountree: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of February 28, 2012 City Council PreCouncil
Meeting
B. Approve Minutes of April 3, 2012 City Council Regular Meeting
C. Approval of Street Light Maintenance Agreement with
Traditions by Amyx II for Zebulon Heights #4 Subdivision
D. Water and Sewer Easement for Discount Tire
E. Development Agreement for Approval: RZ 11-007 Accolade
Apartments by Gramercy, LLC Located South of E. Overland
Road and West of S. Bonito Way, Between E. Blue Horizon
Drive and the Ridenbaugh Canal Request: Rezone of 12.29
Acres of Land from an R-15 (Medium High-Density
Residential), a TN-C (Traditional Neighborhood Commercial)
and a C-G (General Retail and Service Commercial) Zone to an
R-40 (High-Density Residential) Zone
F. Development Agreement for Approval: MDA 11-013 Accolade
Apartments by Gramercy, LLC Located South of E. Overland
Road and West of S. Bonito Way Between E. Blue Horizon
Drive and the Ridenbaugh Canal Request: Amend the
Recorded Development Agreement (Inst. #106141056) for the
Purpose of Excluding the Property AND Creating a new
Development Agreement for the Proposed Accolade
Apartments
G. Approval of 2012-2013 Beer, Wine and Liquor Renewal
Applications as follows:
Busted Shovel
Carino's Italian Kitchen
Tobacco Connection
McTime/lts All About You
Corona Village
Whitewater Saloon
704 Main St. BWL
3551 E. Fairview Ave. BWL
450 S. Meridian Rd. BW
112 E. Idaho Ave. BWL
21 E. Fairview BWL
1646 N. Meridian BWL
Meridian City Council Workshop
April 10, 2012
Page 3 of 54
Cheerleaders 3541 N. Eagle Rd. BWL
Strikers 324 S. Meridian BWL
Lakeview Golf Course 4200 Talamore BWL
Rite Aid #5412 1600 N. Main St. BW
Cafe Indigo/Courtyard by Marriott 1789 S. Eagle Rd. BWL
De Weerd: Item 4 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: There are no changes on our Consent Agenda. I move approval and the
Mayor to sign and Clerk to attest.
Rountree: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Action Items
A. Continued from March 20, 2012: Public Comment on Proposed
Outdoor Sales and Temporary Uses Code Update -Increased
Time Limits for Temporary Sales Units and Garage Sales,
Temporary Construction Site Standards
B. Continued from March 20, 2012: First Reading of Ordinance
No. 12-1506: First Reading -Outdoor Sales and Temporary
Uses Code Update, Increasing Time Limits for Temporary
Sales Units and Garage Sales, Adding Standards for
Temporary Construction Sites
De Weerd: So, we will move to item No. 6-A, which is a continued public comment on
the proposed outdoor sales. Mr. Nary.
Meridian City Council Workshop
April 10, 2012
Page 4 of 54
Nary: Madam Mayor, Members of the Council, we had asked to move this item to April
24th. We have been having some scheduling issues with the folks that run outdoor
markets and trying to get a meeting together to get their feedback, so we have one
scheduled for tomorrow, so, hopefully, on the 24th we can bring back to you a proposed
ordinance for you to review.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I would move that we continue Items 6-A and 6-B until April 24th, 2012.
Bird: Second.
Zaremba: Second.
De Weerd: I have a motion and a second to continue Items 6-A and B to April 24th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item C: Public Hearing: Proposed Spring/Summer 2012 Fee Schedule of the
Meridian Parks and Recreation Department
De Weerd: Item 6-C is a public hearing. I will turn this over to Colin. To Patrick. To
who? Colin apparently thought we went -- we were going to take a lot longer to get to
this point, uh?
Dilley: Okay. Madam Mayor, Members of the Council, we have the activity guide
coming out on Saturday for spring and summer activities and camps and events and we
have a few changes for you and I would stand for questions if there are any.
De Weerd: Council, any questions regarding the proposed fee schedule in front of you?
Bird: I have none.
De Weerd: Okay. Well, Patrick, this is a public hearing, so I will offer comment to
anyone who might want to provide any feedback on this item. Is there any member of
our public who would like to comment on the fee schedule? Okay. Seeing none,
Council, any further questions for Patrick?
Rountree: I have none.
Zaremba: Thank you.
Dilley: Thank you very much.
Meridian Cily Council Workshop
April 10, 2012
Page 5 of 54
De Weerd: Do I have a motion to close the public hearing?
Bird: So moved.
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 6-C. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item D: Resolution No. 12-846: A Resolution Adopting the Spring/Summer
2012 Fee Schedule of the Meridian Parks and Recreation
Department; Authorizing the Meridian Parks and Recreation
Department to Collect Such Fees; and Providing an Effective Date
De Weerd: Resolution No. 12-846 is in front of you for your action.
Bird: Are you going to read the title only?
De Weerd: No.
Bird: Okay. Madam Mayor?
De Weerd: Mr. Bird.
Bird: Oh, that's a resolution. I'm sorry.
De Weerd: That's all right.
Bird: Kick me. I move that we approve Resolution No. 12-846.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 6-D. If there is no
discussion, Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council Workshop
April 10, 2012
Page 6 of 54
D. Clerk's Office: Continued Discussion on Processing Passport
Applications at Meridian City Hall
De Weerd: Okay. We did change our agenda and moved Item 7-D ahead of 7-A, so at
this time I will introduce Item 7-D under the Clerk's Office and ask for Jaycee to make
comment.
Holman: Madam Mayor, Members of the Council, I come back before you regarding my
passport item from last week. Councilman Rountree had had a few questions and I said
I would get -- find the answer and get back to him, so I'm just going to be very brief.
Councilman Rountree had asked whether the 25 dollar fee -- if we would have to give
that fee back and refund it to the customer if for some reason someone's passport
application was rejected. We do not. We keep that fee. You asked if there was an out
clause with this agreement that we are going to sign. I read through the agreement, I
didn't see anything. I talked to Francisco Carmona in Seattle. He said, no, that's not --
all we do is let them know in writing and we are done. There no length of time or any
contract that has to do with how long we are going to do it. Training. You had another
question about that. It's about four hours per person online training, which we will do
here, and, then, they come -- sounds like the Seattle passport office comes once year,
usually over the summer, and does training for everyone in the area that we attend
somewhere here in the valley. So -- I believe you had also asked me why Ada County -
- if I knew Ada County had stopped taking passports. I spoke to Mr. Carmona in Seattle
and I also spoke to a lady named Terry Warwick at the Canyon County Clerk's Office
and they both said the fee, apparently, in the last year and a half that the passport
accepting agency got to -- went from 30 dollars down to 25. At that time that's when
Ada County reevaluated whether they wanted to continue doing it. Mr. Carmona said
they have additional fees that we don't have, because they are located inside the
courthouse and the people that come in process through security, so that figures into
part of their cost providing that service. He said their caseload went up, they have a
higher caseload and did not get more bodies, and they needed -- the people that are
accepting the passports were actually recorders and so those people are basically
being tasked to do recording things that come to the courthouse. So, I spoke with Mrs.
Warwick in Canyon County. They are not located inside the courthouse or in an area
that has to go through security. She said they do about 50 a day. She's been doing
them for 26 years and they see it as a very good additional funding source and they
said they -- they do well and will probably continue doing them, so I will stand for any
other questions I may not have answered.
Rountree: Thank you.
De Weerd: Thank you. Council, any further questions?
Bird: I have none.
Hoaglun: No.
Meridian City Council Workshop
April 10, 2012
Page 7 of 54
Holman: And thank you for moving me up so I can go to the dentist.
De Weerd: You're welcome. We wouldn't want you to miss that experience.
Anything further from Council on this item?
Bird: Madam Mayor?
De Weerd: Yes, Mr. Bird.
Bird: I would move -- I would hope we would proceed along that I -- I think it would be
valuable -- very valuable for our community to have the passport deal here. So, I would
be in favor of going forward and obtaining it.
Rountree: I believe that was our direction last week.
Bird: Last week. Yeah.
Rountree: Yeah.
Zaremba: Madam Mayor, I agree. I'm satisfied with the answers to the questions and I
think it would be a nice service to offer and have some benefit to the city as well.
De Weerd: Well, very good. Well, Madam Clerk, we will continue to proceed forward
on this and start the necessary steps. Mr. Nary, did you take a look at all of the
paperwork? It seems like that was --
Nary: Madam Mayor, Members of the Council, we are still reviewing all that, but that
shouldn't hold up the process. I mean between that and the hiring process we can get
all that moving forward, so that we are not delayed in getting this moving, but we should
have that done fairly quickly, so --
De Weerd: Okay.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: An extension of your question. Is there anything we need to authorize the
Mayor to sign?
Nary: Madam Mayor, Members of the Council, Council Member Zaremba, you already
approved the budget amendment, which is really the only issue. If we bring an
agreement back, then, that will be part of it, but you will get that at a later date, so that's
not an urgency.
Zaremba: Thanks.
Meridian City Council Workshop
April 10, 2012
Page 8 of 54
De Weerd: Okay. Well, great.
Holman: Thank you.
A. Public Works and Finance Joint Report: Utility Rates
Discussion
De Weerd: Okay. The next item on our agenda is Item 7-A and that's with you, John?
We appreciate you being here today.
McCormick: Yes. Thank you, Madam Mayor, Members of the Council. And this is a
great opportunity to bring good news. Our annual update on the rate model and the
findings that came through fairly rigorous exercising of the model this year. And before I
get started into the detail, it's important to acknowledge people that have been involved
in the process and certainly we couldn't do this without the help of Stacy Kilchenmann
and her team and they have just been great partners in collaborating on that. Next is
the agenda. I don't have mine. Oh, there. Okay. Where is -- it's been so long since I
have done this. Okay. Thank you. Well, the agenda today is to, first of all, give you an
update on the fund status, talk a little bit about the model projection that we have just
completed and reflect a little bit on the past and, then, also going forward, consider
some factors in the future that are going to be important and, then, make a
recommendation and open it up for some discussion. The next couple of graphics
you're accustomed to seeing. In fact, I believe that Stacy gave you an update a month
or so ago regarding this same thing. I think it's relevant to start out our discussion with
a view of the installed base of assets that's occurred over time, at least in modern times
anyway, and the effect of that on the Enterprise Fund balance and you can see there
some very aggressive growth for the first nine years of this 2000 to 2010 decade and,
then, the leveling off 1010 -- or 2010 and 2011. And so very -- very rapid and significant
growth during that time frame that did have, obviously, some effect on the Enterprise
Fund and you can see that big drop in 2006, 2007, and, then, the recovery that's gone
on in the last few years. So, that would indicate we can support that level of growth and
still come out of it with fairly healthy and stable fund. This is just simply a macro view of
the operating income and the expenses plotted on the same axis and, of course, there
you see that we certainly have enough income to sustain our operations over this period
of time. And, then, a current model projection. We have three things that we really
focus on to get the model in condition to exercise it. One is the inputs and making sure
we get the right data coming in. The other is the assumption and, then, the third is the
approach that we take. So, the inputs are the usual culprits. We look at the reserve, we
look at any capital requirements, depreciation, and this was the second year that we
have considered reserving a portion of the funds in the undesignated area for meeting
our regulatory requirements that up until this time have been anticipated, they have not
been known. We certainly have some early indications of what those are, because of
the permit that has been given to Boise, but that doesn't necessarily follow that it would
be the same conditions that would be placed on that. So, you have to think somewhat
in an anticipating mode here and we have done that with this regulatory reserve. So,
Meridian City Cooncil Workshop
April 10, 2012
Page 9 of 54
we set aside two million dollars a year to accumulate throughout the capital
improvement plan period. This is an area that is important to the model and, again, just
a reminder here, we are -- this is not rocket science, we are modeling, so it's not precise
and exact, there are theories and there are assumptions and things of that nature that
anyone can certainly probably put forth and justify based on their own thinking, but this
is a detail that we have collaborated with our financial team. We expect a modest
amount of population growth and so a two percent factor is there. We expect a three
percent personnel cost and that's just an increase in payroll taxes and benefits and the
construction inflator of 3.4 percent. Now, all of those growth factors may or may not
happen, depending upon circumstances and the situation, so -- but at this point we have
to assume that they will and will have some impact on our ability to fund capital
improvements. The other things are that we have aligned our operating expenses with
historical and projected execution rates and that those execution rates will meet our
expectations, as well for the construction part of that plan, too. Then the approach we
took was to modelly attempt to anticipate current revenue needs that are necessary to
fund operational capital, depreciation and regulatory requirements. The regulatory
requirements are becoming bigger and bigger and will really shadow -- overshadow the
capital and depreciation and operational requirements. We also seek to stabilize and
manage utility rates, so that our customers are not in sticker shock when they get their
utility bill and for that same reason we want to avoid any step function or large rate
increases. This is the reserve -- or the Enterprise Fund balance after the modeling has
been done, so just some explanation about this graphic. We run a scenario where we
show 95 percent of the personnel budget being executed, 85 percent of the operational
cost, and 70 percent of the construction. So, it's probably a conservative approach, but
it's something that you need to take when you're in this form of planning. So, you can
see starting with the water, our fund just a couple years ago, we were actually
underwater with our water fund and we have since recovered and we have gone on a
pretty positive path going forward, very nice, slow, consistent growth from year to year.
Our wastewater has been dominant in -- in the past two years. You're starting to see
that slide a little bit with the effects of the permit coming into play. And, then, you take
those two ending fund balances together and that's 17 thousand -- or 17 million, excuse
me, 250 thousand dollars at the end of the capital improvement period, which for this
time frame that we are talking about is 2013 through 2017. So, very -- still a very
healthy fund and that undesignated ending fund balance also includes the money that
we have set aside for regulatory reserves. And, then, on top of that we have 13 and a
half million in 2013 of additional reserves, which you're familiar with. The operating of
four months, the depreciation and the emergency reserve of five million. That grows
slightly -- excuse me -- that grows slightly over this time frame. Not significantly. So,
when you add all of that together and you sum it up, you see a slight dip in the reserves
in the near term, with a recovery and some growth and plateauing further out into the
CIP period. Then we look at undesignated fund with this year's model versus last
year's. So, we want to know what has happened between those two years and you see
some -- just a very slight growth in both funds. The bold dark lines, green for
wastewater, blue for water, and the light lines, green for wastewater, blue for water, all
have a fairly stable shape to them, particularly relative to where it was three years ago
and, for that matter, even last year. So, we have dropped down a little bit in water,
Meridian City Council Workshop
April 10, 2012
Page 10 of 54
increased a little bit in wastewater, mainly due to the regulatory reserves. Looking back
we did some internal reflection a few years back and that audit of the Enterprise Fund
resulted in several improvements. It had included strengthening the fund reporting and
reconciliation fund activities, using our cash position to maintain solvency. So, that's
one of the factors that had an effect on bringing water from being under the table in a
negative territory to a positive position. We also improved anticipation and quantifying
of our capital needs and developed a ten year tool for infrastructure and capital
planning, so later on in the presentation you will see a time frame that involves 2018 to
2022. We have been very aggressive in our view of looking beyond the first five years,
but also to see what's coming. Establishing and setting aside an operating,
depreciation, and emergency reserve for both water and wastewater utilities and, then,
for the wastewater division itself setting aside the regulatory reserve. The wastewater is
the one that is impacted by the MPDES permit. Other improvements that were made,
developing financial tools, strategies, and models to improve accountability in the
performance of the fund. Tracking and trending performance data and using those
results to guide our improvements using the data driven decision-making model, which
you will see in a minute. Developing a myriad of standard operating procedures,
strategies, and technologies that we integrated into our utility operating system.
Incorporating energy efficiency into our plans and operations, and particular in the
wastewater treatment plant, using turbo blowers, for example, and the use of methane
gas. Instituting cost reduction strategies and methods as well. And, then, this all was
arrived at through the application of the -- what is kind of more formally called or
referred to as the adaptive management model, but we referred to it as the data driven
making model and that's simply taking the data and converting what you know about
this data into understanding and, then, applying that understanding and generating
insights that you can use to drive decisions and solve problems. That's all done with all
this activity going in and around and through it in the form of collaboration,
communication, coordination, things of that nature. Looking forward, this is the --
another view of the Enterprise Fund and looking at it in the context of its components
and we really have four. We have the three reserve categories and, then, the big purple
bar that you see here at the bottom is the undesignated Enterprise Fund balance. And
that's the fund that we use for our capital improvement projects. And you can see
some pretty good growth in the latter years of the capital improvement plan, although
you still don't see quite the effects of the permit coming into play and drawing down on
those regulatory reserves, but you will see that probably in next year's model big time. I
will give you a preview of that in a minute. And here we are. This is the capital
improvement plan requirements that we have in the plan now that are specific to
regulatory reserves and the use of those reserves over this CIP and into next. The first
one on that list is actually the last one listed there and that's the lab building expansion.
We will be going into that in 2013. The lab is the one facility in the wastewater
treatment plant that has to come out of the gates. As soon as that permit is issued they
have to be in compliance with it. So, that's not one where you get to ramp up your
performance to some level of requirement, you have to meet that requirement right
away. So, we have to be fully prepared with the investment in capital to not only -- not
only to give the lab facility the room that it needs, but also the equipment and the
systems and that sort of thing, so that they can do what is required to meet those permit
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requirements. All of that comes to 18.2 million and, you know, we are only talking about
12 million that we are planning to set aside for regulatory reserves. That means that 6.2
million has got to come from somewhere else and that will just come from the
undesignated fund balance at that time. This is the reserve fund balance as we expect
it to be in 2013. 13.6. And moving to a level of 15 million in 2017. That's about a ten
percent growth. The emergency fund doesn't change. It's five million throughout. The
operating reserves and the depreciation are the two that change and it's slightly. You
will see that the reserves in 2013 are 46 percent of the total ending fund balance. In
2017 they are 47 percent of the total ending fund balance, so they don't change too
much in proportion to the overall fund balance. Then we have the growth of the CIP
between the two five year periods I was referring to earlier and this is where -- I believe
it was last year we came to you and talked about going from 39 million to 78 million --
well, some of that has been pulled into this first five years, so now we are talking 65
million going to 74 million between '18 and '22. The wastewater is the primary driver of
that shift and you will see that it's 71 percent of the total CIP in 2013 to '17, but
increasing to 85 percent of the CIP in '18 to '22 and that change is a 14 percent
increase. The 65 million is made up of wastewater of 46 million, water at 17 million, and
reclaimed water at two million. That's kind of a gross view. 2018 is made up of a
number of different projects and improvements that are related to the regulatory fund
and the regular requirements and so we broke those out separately to show you. That's
74 and a half million, if you consider wastewater, reclaimed water, and water. Water is
mainly focused throughout this time period on water quality and you will see a lot of
initiatives integrated into the budget presentation in July when we get to that point. Last
year we talked about the save-spend model where we looked at a period of time when
our revenue was actually exceeding our cost and during that period of time it's important
for us to set aside money to meet requirements that we know are going to be there and
in this case, of course, it's driven by the wastewater permit requirement such that when
our costs come we have enough in the bank, so to speak, that we can fund and fully
fund the area in which our cost exceed revenue and that model is still in play. We are,
however, concerned about it, because it's a question of whether or not we can
accelerate that savings to the point where we can fully fund all of the requirements that
are going to be needed to be addressed in that later time period, 2018 to '22. And a lot
of that will be known as we get into the 2013, 2014 time frame. But it can change, too.
Some future considerations. One is that we would want to entertain perhaps and give
you some thought around entertaining a small inflationary increase in rates maybe
starting in the 2013 and 2014. I should make it clear that that's not part of our
recommendation today, but it's something that needs to get onto the table and be
discussed to help avoid those big step function increases such as what we had in the
last few years. Fund management strategy to prevent wide fluctuations in the balance
or the rate increases themselves and the development and adoption of fund policies,
including depreciation. We still are kind of wrestling with that guerilla and it's a big one.
Fortunately we are in a position where most of our assets are in new condition, but we
do have some that are going to have to be replaced and we need to be -- to set aside
more money in our depreciation fund to account for that. Also our annual planning to
mitigate uncertainties and risks that focus around the growth factors and whether or not
those will hold up going forward. And the assessment fee revenue. Currently we have
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2,025 lots that have available and potential revenue associated with them for
connectivity. That would amount to about nine million to perhaps ten million dollars in
the ground right now that at some point in time is going to come onto the books.
Regulation and the impact of the new MPDES permit is still a big unknown, although we
have integrated a lot of what we know about that into this model and tried to reflect that
the best we could. The other thing is simply the asset replacement for addressing those
infrastructure life cycle needs that we are going to run into at some point in time and
even, then, it's still somewhat unknown about what is the life cycle for some of these
assets? Is it 25 years, 50 years, 75 or a hundred. A lot of that is still, you know, being
developed and will be found out as we go forward. So, our recommendation today is
that there is no rate increase in 2012 or 2013. That we use our regulatory reserve funds
beginning in 2013, particularly with the lab expansion building, to meet pending
regulatory requirements and that we use the depreciation reserve funds beginning in
2014 to replace depreciation eligible assets, which we have identified in our current CIP.
They amount to about ten million dollars. So, I wanted to also acknowledge Amber
Looney, she is a person that's been with us only for a short time, since the end of
October, but she walked right into the beginning of this and this was her training ground
and she's done a great job for us. We appreciate that very much. And would issue an
apology to you, because Iwas -- I failed to meet the Public Works standard of 65 slides
for a presentation. So, maybe next time. I'll stand for any questions.
De Weerd: Thank you, John. Council, any questions?
Bird: I have none, Mayor.
Rountree: No. Very good. Thank you.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just a clarification. One of the recommendations being to begin using the
regulatory reserve fund and the depreciation fund. That doesn't mean that we stop
contributing to those funds on an ongoing basis as well, right? We have established a
procedure to contribute into those funds and we would keep doing that, even though we
are starting to draw them and use them; is that correct?
McCormick: That's correct. Particularly the depreciation fund, we do have to replenish.
The regulatory fund -- the need for that might diminish over time as you meet the permit
requirements and maybe the amount of funding or rate at which you replenish might
change a little bit, but I think the attention is going to have to be placed -- once we get
that permit out of the way, the attention will have to be placed on replenishing that
depreciation fund, because right now we don't have enough in it to fund ten million
dollars worth of projects.
Zaremba: Thanks.
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McCormick: Thank you, Councilman.
De Weerd: Okay. Anything further? Thank you, John.
Rountree: Thanks, John.
B. Planning Department: Transportation Update on Projects,
Priorities and Studies -Includes Discussion on Fairview
Avenue Study; Franklin, Ten Mile to Black Cat Roadway
Widening; Ten Mile/Chinden Intersection Improvements; and
Other Transportation-Related News
De Weerd: Item 7-B is under our Planning Department, a transportation update, and I
believe we will start with Tim. Hello.
Curns: Hi. Madam Mayor, Members of the Council, I'm tag teaming this this afternoon
with Caleb for the all things transportation update and I'm going to start in with a couple
items here to update you on. First one of those being U.S. 20-26 and if you remember
back a few months we talked about sending a letter over to ITD and requesting a couple
of handful of right turn lanes on U.S. 20-26 on section line roads to help with traffic flow
there and whenever they could work those improvements in. Well, they sent us a letter
back and two of those locations they said they would work and see if they can get them
done in -- as their maintenance crews have time to do so or if that's not the case that
they might even just program a very small project for them. Those two being at Locust
Grove Road and Meridian Road and, then, the other location that we discussed and
was included in the letter was Ten Mile Road and actually since the time the letter was
sent ACHD has entered into an agreement with the developer that's doing the Walmart
nearby and so that intersection will actually get rebuilt as part of Walmart's project. So,
no need for ITD to do anything there, because that project will take care of it and Caleb
and I will be working with ACHD and ITD staff as that project is developed. So, that's all
I have on that topic and, then, also split corridor phase two, which is still moving right
along, staff -- ACHD staff and city staff are still working together on a public outreach
and looking at a couple of different ways to kind of help speed up the construction
process and so one of those -- one of those tools that's being discussed right now is
whether or not to do an incentive on the project for the contractor to award, basically,
the cost of the project and, then, certain any amounts of time if the contractor finishes
early perhaps do a reward up to a certain amount of incentive contract price, which right
now sounds -- the number that's being thrown around is about 4,000 a day up to five
percent of the total contract is the 7.5 million dollar contract. The city's portion of that
being about 16 percent of the total project cost. So, actually, one of the things I want to
do is check with Council and see if this is also something the Council feels would be
beneficial and we'd like to continue to explore with ACHD staff doing this kind of the
carrot approach, as opposed to the stick approach on hopefully speeding up the
timeline of the construction.
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Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: That is a concept that sounds good to me, although I would couple it with
both. I mean shouldn't we say if you beat the project there is an incentive of a certain
amount a day. If you delay there is a penalty?
Curn: Councilman Zaremba, exactly right, and that's still the way we are looking at
doing what we would traditionally do and the highway district would do with their
projects that if you are late there is liquidated damages that come with it.
Zaremba: Okay.
De Weerd: Any other questions? Comments? Thank you, Tim.
Curn: So, actually, I was going to go a little bit farther into that. The district wants to
know if we are interested in -- in pursuing that method, if we would be able to share in
the cost with it and they are looking for us -- right now they have kind of thrown it out
there as just -- as a starting place and just say we will split the cost 50-50 of the
incentive and certainly there is multiple ways you could split it, you could also split it
based on our ratio of our project cost to the total cost or anything in between, so that's
one other thing that I wanted to throw out to the Council and get your input on as well.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just to throw a top, I'm more attractive to the ratio than just saying flat 50-50,
but -- I don't know. If -- if our overall expenses are about equal to ACHD's, then, 50-50
is close enough, but I suspect this is costing them more than it's costing us.
Curn: Councilman Zaremba, as I mentioned before, 7.5 million is the total project cost.
6.3 million is ACHD's roadway construction and we have about 1.2 million of that for the
utility improvements.
Zaremba: My first instinct would be to pursue participating as a ratio in the incentives.
Just one person's opinion.
Hoaglun: Madam Mayor?
De Weerd: Yes.
Hoaglun: Tim, does that also include on the flip side if we go the penalty phase and
there is penalties, the penalty comes back in the same ratio?
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Curn: You know, Councilman Hoaglun, I don't know that I -- we have actually talked
about that, so that's something we certainly will throw into the mix.
Hoaglun: I would be curious to find that out if you could. Thanks.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Just so I'm clear, you're talking about our cost for our activities of 1.2 million.
Are these contracts going to be let together?
Curn: Councilman Rountree, you're correct, we will be combining it all into one contract,
along with some improvements that MDC will be doing, so it's all going to be one
construction contract to bid out with one general contractor and, then, the term such as
we are discussing now will be outlined in the agreement with the highway district on
how we proceed with the construction and reimbursements and inspections and kind of
all these construction-related things.
Rountree: Well, I guess my preference would be that we deal with the portion that's
ours. We have already agreed to spend additional monies for detours that are not
necessarily of a ratio of 50-50 as I recall.
Curn: Correct.
Rountree: And I don't know that we need to do anymore than that and, then, deal with
our portion of the contract in terms of the portion of the incentive that might come from
that.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree with Councilman Rountree regarding the percentage and instead deal with
ours and setting the deadline --the time limit. Who is -- is ACHD setting it or how do we
determine if they are ahead of schedule or if they are behind schedule?
Curn: Councilman Bird, the schedule would be -- the schedule is included up front, so
is the estimate that has been put together between the city and the highway district on
what the contract time is and, then, as we discussed anything above that or -- if you go
past that or you go -- come in earlier than that, that's where the threshold is. But it's
between -- it's our estimate between the city and the highway district of what the
construction time is.
Bird: I hope they are better estimates than they normally are
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De Weerd: Well, certainly open ended questions when we don't have all the information
is sometimes you get what you ask across the board. Because staff -- I mean you have
probably had more time to sit down and analyze this and. be able to -- to kind of get a
better idea of what you would have to do if this was astand-alone project, so do you
have a recommendation?
Curn: Madam Mayor, I don't know that we have a recommendation, other than that I
know we have thrown this around and feel that 50-50 isn't in the ratio of what our project
cost is to theirs. It seems like 50-50 is kind of high. So, it really talks about kind of
everything in between and wanted to gather some input from the Council before we
went back to the highway district and let them know what the city's position was.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: This has nothing to do with the question you have asked us, it's a question I
asked you, understanding we are going to have one contract. Who is going to manage
the contract?
Curn: Councilman Rountree, ACHD manages the contract and as we have done with
all of our cooperative construction projects we reimburse the highway district for a
certain percentage of the contract to cover their administration and any of the other
things that we share in common, like traffic control and we would reimburse those on a
ratio that is our percentage of the total contract.
Rountree: Then think about on this reimbursement that if there is an overrun say on our
portion of it that somehow we limit our liability for either mismanagement or lack of
foresight on the fact that something came up in that particular phase of the project. So,
I'm not really interested in dealing in the unknowns about what we are going to
participate in. It ought to be what the -- what the bid amount is for the city's portion of
this overall contract that somebody else is going to manage that we really are going to
have no control over.
Bird: Council Rountree, I think you're right and that there are some unknowns in -- there
is always unknowns in the construction process and the final ratio that we have always
calculated our reimbursement on tends to be whatever work the city has done, so if
something comes up on our side that makes it so that, you know, we do some change
orders and now our portion of the contract is larger, the reimbursement takes that into
account. If ACHD does change orders on their side and makes their part of the contract
larger, the ratio readjusts and that's what we end up paying out.
Rountree: Okay.
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Curn: It sounds like kind of what I'm hearing is that the preference would be to keep -- if
we are going to do this to keep it the way we have done it with our other project cost
reimbursements, which is in proportion to our percentage of the total contract.
Rountree: Yes. At least from this end of the table.
Zaremba: Yes forme.
Curn: Okay.
Rountree: And you can -- you all can take that and analyze it and bring back an
additional recommendation if that's not going to work.
Curn: Okay. We are certainly going to be talking with ACHD staff and seeing how they
feel about it, so that's what we will do.
De Weerd: Well, I think it's consistent with how you have dealt with it in the past and
that's the -- the precedence that has been set. If there is a different rationale and I
guess you need to come back to Council and have additional discussion on it.
Curn: The last piece that I'm going to talk about and, then, I will hand it over to Caleb
and he will probably have a little bit more to share on this topic -- Ten Mile Road corridor
study that ACHD is doing to kind of figure out what the -- what the future looks like for
the different intersection configurations, Iguess that has gone through public comment
process now and during that process one of the things that we noticed was that in the
ultimate built out of some of those intersection configurations along Ten Mile and --
particularly at Ten Mile and Victory and I think Ten Mile and Amity. Not all four legs of
the intersection show full turn lanes and right turn lanes, so one of the things that we
had mentioned to ACHD staff was, you know, the analysis may show that what we are
thinking ten, 20 years from now is does it need it. It may not need it, but given the
difficulty in analyzing things that far out can we at least set aside the right of way
through the development process, so that if we do need to go and add those back in the
right of way is there and ACHD staff said that sounds great to us, they just actually
wanted to get something kind officially back from the city saying that -- that that was our
idea and we liked -- that's what we want to go with. Iguess the commission has also
right now kind of being on the right turn lane issue, so it sounds like the commission
would be fully supportive and they just wanted something from us stating that, so that
was just one last thing I wanted to throw out there on Ten Mile and I think Caleb might
have a little bit more information on the Ten Mile corridor study as well.
De Weerd: Okay.
Hood: Madam Mayor, thank you. I think we will go ahead and maybe pick up right
where Tim left off. I trust you all got a copy of a memo that I put together for today's
meeting and if you have that handy I'm going to be starting on page eight. I will jump
back to page one here in just a second, but as Tim mentioned on March 1st there was a
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public information meeting regarding the Ten Mile intersections. We have talked about
this now a couple of times. ACHD staff has been here and talked about that corridor.
Councilman Zaremba also attended that public information meeting down at Crimson
Point Elementary in Kuna. The overall outcome and a summary of that public
information -- public involvement meeting is on page nine and ten and I won't go
through that. I will just let you know that the two intersections that Tim referenced at
Ten Mile/Victory and Ten Mile/Amity are both planned through this corridor study to be
signalized intersections, whereas the other four heading south towards Kuna are
roundabouts. So, that is what this analysis has determined and what they will begin to
preserve for. So, again, what Tim would like to do or what I will draft up if you're all in
agreement is just a quick letter to ACRD requesting that they accommodate those two
signalized intersections for preservation at least of the right of way for your dedicated
right-hand turn lanes at those. So, if you want to talk about that anymore we certainly
can. But if -- if you're okay with that I think I will go ahead and just start drafting a letter
and ask for the Mayor's signature in the near future.
Rountree: Madam Mayor, I would support that. We have done that in the past and we
need to continue to do that in the future.
Hood: Okay. Okay. Thank you. Now I'm going to jump back real quick to page one
and two and I've got a summary there -- I'm not going to go through all of the projects as
is pretty standard at this point with my presentation. I do want to make a couple of
clarifications. I did send my memo to ACHD and they had a couple of things they asked
me to clarify and on page one on the Ten Mile/Ustick intersection project they have
recently changed the design of that project to include six lanes on all the approaches,
so there was one, the northbound approach that didn't have the dedicated right lane and
they now have all those included in that intersection. So, I did want to clarify that. And
also the timing of that, the roadway that goes between Cherry and Ustick is actually
2015, not 2014. So, I had that date incorrect in my memo, so I just wanted to correct
that as well. Going on to page two, Franklin, Ten Mile to Linder, that one -- there was
some misinformation, Ithink maybe they were trying to do the bid and the work process
for Franklin, Ten Mile to Linder, and get that back up into '12, but that is not the case, it
is still in '13 and a contingency project. So, again, that Franklin, Ten Mile/Cinder, project
the dates in there are incorrect and it was originally planned for '12, they were trying to
get -- at least there was some talk about getting it out to bid here this month, but that's
not going to happen in '13, so, again, I wanted to correct that on those and that's the
only things on those construction projects over the next 12 months or so in the memo.
If you have any questions on any of these projects, please, feel free to stop me at
anytime.
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: Caleb, on the Franklin it is'13. Is it still a contingency project?
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Haod: It is '13. Councilman Rountree, it is 2013, it is still listed as a contingency
project, although they are moving forward in there, so, hopefully, they can get it done,
so -- moving on to the programming budgets and impacts section of the memo, page
three. I did just want you to know, since I haven't discussed the five year work plan
here in six weeks or so, ACHD did adopt the five year work plan 2013 to 2017. I do
have hard copies that also can be found on the website. The only reason I highlight that
is I received an a-mail this last week from -- from Matt Edmond who is in charge of the
five year work plan and he says that they are going to be slipping the next five year
work plan six months to coincide with the FY14-15 budget process. So, they won't be
taking city roadway intersection priorities again until early next year. So, you're off the
hook for one year. And maybe accelerating that. So, maybe not even a full year. But
the timing is changing with some of the programming and budget stuff. So, we will be
doing the prioritization process a little bit earlier, but -- rather than doing it back to back
to back, we are going to forego one time and they will do it again in the spring. So, just
wanted to give you that quick update that we will certainly have our priority list, but they
will be not on the -- quite on the same time line. ACHD capital improvement plan and
impact fee ordinance that ACHD has out for review a draft impact fee ordinance and
capital improvements plan. The commission is scheduled to consider that for adoption
on May 23rd. There are -- and I have got some knew numbers as of yesterday. The
CIP includes 856 million dollars in roadway intersection and other infrastructure
improvements, 552 million of that 856 is impact fee eligible. So, that CIP is a 20 year
plan there at ACHD and about two-thirds or so, three-quarters of that is impact fee
eligible. Two-thirds of the projects are impact fee eligible or two-thirds of the -- portions
of the project as impact fee eligible. If approved on the 23rd, anticipate it going into
effect on June 25th, so there is a little bit of a lag time. I said that I got new information
as of yesterday. The CICAC met yesterday and recommended approval of the draft
impact fee ordinance and the capital improvements plan to the ACHD commission.
However, the vote was five to three. Boise city -- their two representatives voted
against it, as did one of the Garden City representatives. I do have a letter that I would
like to share with you that was released through the office of the Mayor in Boise and just
so you have reference to it and I will highlight some of the things in the letter just real
quickly. I'll let you read the letter at your convenience, I'm just going to highlight a
couple of things. One of the issues that -- that Boise has with the CIP and impact fee
ordinance is the capital to maintenance ratio and how it doesn't include life cycle costs.
There also is some concern over essentially -- you widen more roadways and you have
to maintain them, you have more lane miles to maintain, you're going to hit a point in
time where you're not -- you shouldn't widen anymore roadways, because you have too
many to maintain. So, be careful how many of these you maintain, essentially, is what
they are saying, so --
De Weerd: Well, that makes a lot of logic when they have most of their roads widened.
Hood: Yes.
De Weerd: Sorry.
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Hood: And it is -- that's their perspective and so if you're looking at it through their lens I
-- I see that that's their concern. So, the other one they have concern and this is in the
same -- same line of thought. I mentioned to you a couple months ago when I brought
an update that ACHD was considering a single countywide impact fee service area.
That is, in fact, what's going forward. The city of Boise does not favor that. Again, there
is a lot of projects that aren't in Boise in the next 20 years, and they are subsidizing
projects on -- in the western part of the county. So, that's why they don't favor this
single countywide is because it's -- it's disproportionate. People -- the growth -- you
know, in Kuna you're -- you pay the same impact fee in Kuna as you would in downtown
Boise for a single family residential home. So, that's one of the issues that they -- they
mention. Also a bike path is ineligible -- is not an eligible impact fee cost, so I mention
the ratio of 552 million of the 856 million dollars of improvements being impact fee
eligible. So, some of those things that are excluded are bike lanes, sidewalks, those
types of things, are not eligible for impact fees and that is a concern, since that's a lot of
where their needs are in alternative transportation -- not widening, but retrofitting.
Emerald, three to five, I won't probably touch on that one too much, but they -- that does
impact us somewhat in that Emerald-Executive-Pine, as you come into Meridian -- but
we also have plans for Pine to only three lanes through our downtown, so I don't think
that's the end of the world if it goes to a three lane facility, instead of five as currently
planned. And, then, I think there is an overarching telling in the letter, too, of it not
following Blueprint For Good Growth. So, you're encouraging folks to move to the
outskirts or at least you're not encouraging folks to in fill. Some of that is just my
interpretation of the letter. You can read it for yourself. But those are some of the
overarching things that I read into the letter. I will point out -- and this -- as you may
recall, there are currently four impact fee service areas, all of them except for one,
which the one is east slash southeast Boise, are going down with the new -- with the
draft impact fee ordinance. Just for reference, a new single family home anywhere in
Ada County, if this is adopted, will be 3,047 dollars. Currently if you're in the northwest
service district it's 3,787 dollars. So, about 700 dollars cheaper. Here in the southwest
it's currently 3,509, so about 500 dollars less. It increases a little over 200 dollars in the
east, southeast section and in the north it's currently almost 4,000 dollars. So, it jumps
-- it decreases almost a thousand dollars. So, in three out of four it decreases. As you
may recall, too, Meridian is in portions of three of those four impacts fee service
districts. So, we will see an increase all around -- all across the board in anyplace in
Meridian. So, I just wanted to sort of -- I know that I didn't really get into what the
impact fee ordinance is or the CIP. We have talked about it before. If you want to talk
about it some more I certainly can, but I wasn't prepared to do that today. It is -- I did
put some other things in the memo if you have questions on that. The website also has
-- has the whole CIP. We will continue to work with them on corridors like Victory,
Meridian, McMillan, some of the three of those five that we have talked about previously
for the next iteration of the CIP and see if it makes sense to look at any of those as
being five lanes. All arterials being five lanes, essentially, unless -- unless they can't be.
So, that's all I had on the CIP impact fee ordinance, unless there are any -- any
questions. Again, that's up for adoption May 23rd. June -- yeah. May 23rd. Yeah.
June 25th is when it would go into effect. So, moving right long. I'm on page eight now
of the memo. The planning study, then, design section. I just wanted to quickly
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highlight for you the 2012 population estimate for COMPASS are out and our population
estimate is that 78,290. That's an increase of 1,780 since last year and almost 3,200
since the census. So, just wanted to highlight for you real quirk. Ten Mile corridor
intersections. We already talked about that one. So, I have just a couple more things
and I'm going to move to the Powerpoint presentation at this point, let you know on
Thursday, April 12th, so in a couple of days at 5:30, Chaparral Elementary, there will be
a public involvement meeting for the Franklin, Ten Mile to Black Cat, and Franklin/Black
Cat intersection project that's being designed concurrently. The construction years,
actually, are split over'15 and '16. The reason I'm bringing this up to you is consistent
with our Ten Mile interchange specific area plan, the master street map, some of our
other policies, the city has requested ACHD to scope the project with the center
medians, detached sidewalks, and streetlights. Now, this is a federal aid project, so if
current match rates are in effect we are at 7.34 percent, so that would be our portion for
those, quote, unquote, nontransportation elements through the cost share permit. I did
want to let you know that it is going -- they are going to go to the public with that
information showing a center median in this section, the detached sidewalks, and, then,
lighting. I did want to just dig into that a little bit deeper quickly with a couple of exhibits.
So, here is the -- the roadway network adopted in the Ten Mile specific area plan. I
have also included an aerial with some zoning overlay. That median I'm sorry I wasn't
able to get an exhibit for my Powerpoint, but the median would have abreak --
shouldn't use red. Maybe running essentially as designed right now something like that
and have a break at the main entrance to Baraya here. Full access. ACHD and the
city, we talked about having an additional break. This is about at a third mile. We'd like
to see another break move up here. Right here. We can see the local roads that are
coming in on the Ten Mile specific area plan. So, where I have highlighted down here
these didn't match up exactly, but this break here would be right here. So, the purple
are collectors. These are collectors coming in there. I'd like to explore abreak -- and
this is a little bit of a change from what the Ten Mile specific area plan shows, but that's
a long distance of median without a break in it and I think it makes some sense to
maybe have an additional break in there, so you can allow -- at least left-ins. So, right-
in, right-out, left-in, if that left-out as well and we will have some traffic engineers look at
that. But I just wanted to let you know that we will explore that, unless you have any
issues with us exploring that. Here is another look at that same area, so you can see
the approved Baraya Subdivision down below. Again, this doesn't match up quite
exactly, but here is their collector roadway. You can see there is no front-on housing
anywhere here -- it looks like it goes down to about -- about there. That roundabout
that's shown on the Ten Mile specific area plan is just off screen. And, then, having
their other entrance into the Baraya Subdivision -- there is front-on housing after you get
just a couple hundred feet in, so it wouldn't be a collector for very long, but I would like
to explorer changing the master street map in the Ten Mile specific area plan to make
this little section a collector roadway and maybe get some more justification for a break
in the median in this location, so -- we are also seeing what the public has to say,
because, again, this is going out for the first time at concept. As you may recall, the
section just to the -- to the east we nixed it sort of last minute and it was designed with
the median and we had the property owners come in here and say that's just not going
to work for us and you asked ACHD to remove it and that's -- that's the current plan
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there. Our future plan is for it to be installed, but no trigger date for that, so it will be
widened without that, but I just want to give you a heads up that that's where the project
is -- is currently at and if you have any comments on that I will take them now. If not,
again, it was just a heads up.
De Weerd: Council, any comments?
Bird: I have none.
Hood: Okay. And then -- thank you. Just one more topic to discuss and this was
something that came up on the March -- during the March 15th joint meeting with Boise
and ACHD regarding the Fairview access management plan. The Mayor asked to look
at and just make sure that we have the correct land use assumptions as we match up
our -- our land use plan with the Fairview access management plan, just making sure
that we can marry them -- again, that we are -- we have the right plans in place, that the
vision matches land use and transportation. So, what I have done here is I have broken
the corridor -- which, again, goes from all the way from Linder to Orchard or Curtis, can't
remember which, in Boise, but, essentially, four miles of it is in Meridian, so I have
broken it into two mile segments on two different slides and what you see on the top
part of this slide is the future land use map and the Comprehensive Plan. What you see
on the bottom half, third, is the draft access management plan as currently in its current
shape. It's not adopted, it is still a draft, but -- and I can zoom in, we can talk about this
some more, but I do want to just -- just to look at the corridor, at least two miles. We
anticipate it being a commercial corridor. I mean there is very little noncommercial
going from -- so, Linder would be on the -- the far side here. You know, there are a
couple of residential subdivisions, but only a couple of lots deep that would be
residential. You got the middle school, the library, and, then, we see a lot of that -- most
of it already has turned either light office, but it's in that commercial corridor. So, mixed
use areas. This is high density residential. The trailer park. Overland Park is high
residential, so that's that orangish color. This is the Old Town designation, so mixed
use -- it's actually use on the McFadden side, too. But envision a lot of commercial in
those typically. So, I don't know if there is anything particular that you want to look at in
this two mile segment, but, again, it's primarily a commercial corridor and we reflected
that -- again, you got to kind of look at them -- I'll erase some of my markings. Look at
the land use assumptions with the access management.
Hoaglun: Madam Mayor?
De Weerd: Yes, Mr. Hoaglun.
Hoaglun: Question, Caleb. If you can help me understand why some intersections
were chosen and others were not. If we start on the left-hand side working east from
Linder Road we have an intersection -- it looks like they made it a full intersection, the
median won't stop anybody from accessing either direction for a future development, it
looked like a bare field that's just west of the track at Meridian Middle School, but, then,
as you go up farther right across from this track that -- that is a median, so it prevents
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someone from coming who is headed west to turn right into that -- into the development.
Is it just because there is no full intersection there or -- because that -- going to the
north there, that is a lot of houses back there and --
Hood: Yeah. Councilman Hoaglun, one of the overarching factors that play in here is
you didn't want to have anyone go more than a quarter mile out of direction. They left
every public street open, so no public street actually gets closed and you got to go
around to your subdivision. But, yes, anyone in that subdivision would have to go to 8th
street and make a u-turn at that intersection. That intersection would be reconfigured
and you turn right into the subdivision. You try to -- in an ideal world you had a half mile
signal and at every -- each quarter mile you also have that -- that u-turn availability.
Some of the development just doesn't allow that where roads have been put, so
generally speaking you're looking for three accesses in between your section line
roadways. Sometimes there is more in this corridor -- a lot of times there is more in this
corridor and sometimes there is less. You know, it is something that's factored in,
although if you look at it for the overall betterment of the traffic flow and safety on
Fairview. So, our direction for traffic for that subdivision, you know, was considered that
they don't have to go too far, but certainly the volumes are higher than some of the
other driveways that may be affected.
Hoaglun: And if I might follow up on that. And they have options. And they have
options where they can -- they can leave from their area, go out to 8th Street, then,
come out to a signal light, but if you go east of Meridian Road and to the manufactured
home location down there, Ithink -- are they completely land locked within that
development? There is no way to escape to another street to get out? I can't
remember. But for some reason I thought they were -- they were completely locked in.
Hood: You're talking about --
Hoaglun: I'm sorry. Go east of Meridian Road.
Hood: Oh. east of Meridian Road.
Hoaglun: Yeah. East of Meridian Road. Then -- right there. Yes. And that's --
Hood: Excuse me. Madam Mayor, Councilman Hoaglun, yeah, they are -- there is no
interconnectivity there. They do have aright-in, right-out. It's hard to see at this scale,
but there is -- their main entrance does remain open, but only for right-in, right-out. But
it's a similar situation where they would go to Lakes Avenue -- if you're headed
eastbound on Fairview, go to Lakes Avenue and make a u-turn and come back that 600
feet or whatever that is between Lakes and the subdivision. But, yeah, that is their only
way in and out.
Hoaglun: And this is for a future comment, but I'd like to get emergency services, police
and fire department perspective on that down -- as we get a little closer to this
development, because that -- and, then, of course, we talked before making sure u-
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turns have enough access for some of the bigger -- especially for the fire trucks, but
what does that pose when you have an area that is completely landlocked, if you will,
and that's the only access, so --
Hood: And we will -- your comments -- any emergency service providers, I will let you
know Joe Silva was, you know, at these meetings, participated, had a look at this. He's,
obviously, no longer with the city, but it's not like this has been done in a vacuum. So, I
mean -- and different eyes -- more eyes are great, too. Just wanted to let you know it is
-- has been reviewed by them already, so -- again, not that policies can't change and
see something different, but --
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: That series of questions reminds me that I -- that I'm not sure that we have
talked about what the look of the medians would be. Other -- other areas where we
have talked about medians it seems like we are drawing away from landscaped
medians and going more to ones that would be a barrier, but would be mountable by the
emergency services. I have been to most of the meetings on this over the last several
years and 1 don't recall that we have ever talked about what the medians would actually
be. So, I'm -- I imagine we need to discuss that piece as well.
Hood: And we can -- Madam Mayor, Councilman Zaremba, we can talk about that at a
later time.
Zaremba: Yeah.
Hood: I will just let you know that we have talked about it. I don't know if it's been at the
policy team level or not, I don't recall, but at least at the -- at the project team level we
have discussed that and, you're right, I think early on it was even talked about maybe
having a bus lane, you know, that center median area be dedicated for public
transportation. That's sort of gone by the wayside. The most recent would just be a
concrete median, six to eight feet wide, probably, so you have a shoulder on either side,
usually an eleven or twelve foot turn lane area for a median. But we haven't discussed
it, since the new cost share ordinance. So, certainly if the city wanted to pay for some
landscaping -- and there are, obviously, breaks for emergency services, we would want
to coordinate that design, so it could be mountable in areas or maybe want it mountable
the whole way, but we can talk about that some more, but, yeah, right now at least it is
just a concrete median, so --
Zaremba: Thanks.
Hood: Should we go onto the next two mile segment? So, again, similar to the
previous two miles -- so we have got Locust Grove on the left side now and we don't
quite make it to Cloverdale, but Eagle is -- obviously, you can see all the commercial
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that is also planned for this section. The only noncommercial section would be a portion
of Pinebridge, which actually had commercial type users along the future frontage of
that project and as well as the Capital Christian Church is shown as office. That's the
purple. But other than that it's either mixed use or commercial along this one and three-
quarter mile segments into -- into Boise. So, we have looked at this, certainly
considered it, you know, as we come up with the lower portion of the access
management plan and redevelopment, some of these green fields -- and we have talked
about this before. It's not going to happen overnight and that's a lot of what they are
talking about is how do you phase this, what are trigger points, it's all stuff that's going
to be years and years out, but incremental steps towards the end goal.
De Weerd: Any comments on this, Council?
Bird: I have none.
De Weerd: Other than people get a little bit concerned about dotted lines.
Hood: Point well taken. Thank you. And solid lines as well. Madam Mayor, does that
-- are you comfortable at this point that our land uses at least along the Fairview corridor
are -- we can continue with those assumptions as, again, we try to marry the -- the
future vision for Fairview with an access management plan?
Rountree: Yeah, I think we have accommodated that with cross-access agreements
through most of that area now.
Hood: Okay. We will be back talking about this probably over the next few years, but
just wanted to check in, since it came up and the Mayor asked for it to be on the
agenda. So, that's all I have, unless there are any other questions in the memo or
anything else regarding transportation.
De Weerd: No. Thank you.
Rountree: No.
Zaremba: Thank you.
Rountree: Thanks, Caleb.
C. Mayor's Office: Quarterly Community Liaison Update
De Weerd: Okay. Our next item is Luke.
Cavener: Good afternoon, Madam Mayor, Members of Council. It's time for my
quarterly community liaison slash community update and we seem to pop up as the
seasons change and the beautiful weather we are having, it's time for you guys to hear
from me again. Going to briefly go over just a few of the things. Kind of similar to the
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past presentations, try to keep things fluid, talk about some events, outreach, and other
projects that we are working on. I promise not to hit the 65 slide maximum here this
afternoon. Talk a little bit about some of the events that have happened since the last
time I was before you. Some of the really -- that I'm really proud of was the senate
leadership town hall that we had here in this room and it was the first town hall of 2012.
I think we really set the bar high for the rest of the year. It was a great event, attended
by a wide variety of people and I thought it was great that, you know, state leadership
came to Meridian to hear from our citizens. Obviously, State of the City, in my opinion,
was one of the -- if not the best one I have ever had the privilege of attending. Other
great events that we have had going on was our Ignite Youth and it's always amazing to
see how our high school students can amaze and inspire people. Eli Nary -- our own Eli
Nary gave a presentation entitled Why Everyone Is A Little Bit Racist And Why That's
Not Okay and I was amazed at, you know, the profound ability of a high school student
to take something, make it somewhat humorous, but also make the audience think it
was a great event. The youth council just completed their annual dinner auction where
they raised funds for the Meridian animal shelter. We have a couple of events that are
also coming up here in the next couple of days that I will be talking about here briefly.
The Meridian Senior Center is going to be having a joint town hall with us. One meeting
at the Meridian Senior Center, another one here in this building, focused on senior
transportation. We have heard from our seniors as they make the transition to their new
facility, there is some questions and concerns about transportation and how that will be
offered to our Meridian area seniors. The youth council is also going to be hosting two
legislative candidate open houses, basically designed to invite our community to come
and hear from the candidates in their legislative district. The Valley Times has actually
wrote an article about it, it's in the paper this week. Another event that will be a first for
our youth council this year will be the Treasure Valley Youth Summit. That's an event
that's going to focus on three subject areas, texting while driving, bullying, and
substance abuse, and we will be inviting students from other area youth councils, from
Caldwell, from Nampa, from Eagle, as well as student council representatives from the
area high schools. It should be a great event. A couple other things I'd like to talk about
is really related to how we communicate with our community. Some interesting facts for
you. We currently have 1,120 fans. We had 1,119, but I called a friend from college
and said, hey, would you like us so I can have a round number for my presentation. We
reach 1,300 people every week with our information, stories, questions, polls. I really
like Facebook because it is -- it's a great source to connect with our community. I was
last week at a presentation about social media in the Treasure Valley and the speaker
got up and talked about where people get their news from and the number one source
for news in the Treasure Valley is Channel 7. That's where more people get their news.
Second place people identify that they get their news from is from Facebook, which I
thought was really interesting, not what I expected. I think that we will continue to use
Facebook as a porthole to send information that's already on our website to bring
people back to learn about our community. One of the other things I think is really great
is Shelley, as you know, is always out and about in our community taking these really
beautiful photos and there is an archive in a -- you know, in our servers and a few
people go to the photo gallery on our website, but not a lot of people were seeing them
and Shelley has really been proactive in now placing those photos. So, she will go to a
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ribbon cutting or she will go shoot some stuff in a neighborhood or at a park and she
uploads them and our fans love that. They love to see the photos of things that are
going on in our community.
De Weerd: And that's where you see them on various things. People are using them,
too.
Cavener: Madam Mayor, you are correct. I think Shelley's photos are used in fliers, in
calendars, in other printed materials. It's amazing how often I see a Shelley Houston
original photo being used someplace else. Talk a little bit about communication. While
I think Facebook will continue to be that tool for us to send information out, Twitter has
really quickly become a source of interaction with our citizens. We have 1,500 on the
button followers. I didn't require a college friend to get us that number -- that receive
our updates daily. What's really unique about Twitter is that posts that come from the
Parks and Recreation Facebook page go out through our Twitter feed. I also keep an
eye out for posts from the Mayor, from our police department, and from other people
that really have a focus on community. So, we really share a lot of information via our
Twitter feed. And we hear from our citizens a lot about that and I wanted to share a
story about what happened on Saturday that really kind of I think illustrates the power of
Twitter as a tool. I was sitting at home on Saturday talking to my son and I got a
notification on my phone that a tweet had come into the city and I want to read this word
for word, so I get this right. It's one of our Twitter followers. His name is Mike Sullivan.
He's known as Mr. Sports Blog on Twitter and he'd just sent out a message that says if
you live near a little league field in Meridian, Idaho, and smell an off stench all weekend
you can sure trace it to the dugouts. He goes on to say. Big topic of the field today is
how Meridian Parks and Rec haven't unlocked the bathrooms. And I saw this
immediately and I was like that's odd. That doesn't sound like something that we would
do. And so I quickly replied to him and I said can you tell me what park you're at,
because I want to make sure that we get them open and he replied and he said that he
was on the corner of Eagle Road and McMillan. And I said I don't think that's a Meridian
park. So, I called Colin just to make sure that I was giving him the right information and
Colin absolutely is like, yep, that's McDevitt Park, that's not us. So, I was able to quickly
respond to the gentleman and say just so you know that's a Boise park and he was
quick to say that he talked to people at the park and it's a Meridian park and I said, oh,
you're by the Albertson's and I described the area, I sent him a photo and he was like
low and behold you're right, it's a Boise park. Now, the value in that is that maybe that
gentleman, had he not had access to Twitter, would have maybe come home and
maybe he would have e-mailed us or stopped in at City Hall and we could have
corrected that for him, but with that instant communication he was able to communicate
that to all those people that were talking amongst about how Meridian couldn't unlock
the bathrooms and educate them that it wasn't a Meridian park. I subsequently called
Boise Parks and Rec and let them know that they should probably come unlock their
bathrooms. So, it was a win across the board. But it just shows the power of that
instant communication to be able to really engage and deal with concerns as they
happen. In addition to the communication outreach I still do a lot of work with a variety
of different organizations. I know you hear from our youth council monthly, so I won't
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talk too much about them, just except for to say that I'm really proud of them. This is
one of the best classes that we have ever had and our graduating seniors are going to
leave a big mark in our community. If you have or have not heard, the governor signed
a statewide texting ban that our youth council has been working on diligently for three
years and needless to say next year's class is really going to have to step up to
continue with the same impact that this year seniors are leaving.
De Weerd: Yeah. And I would say, too, that we had our meeting last night -- when was
Monday? Geez. And there were 32 kids there. So, the attendance is still fairly well
attended.
Cavener: Madam Mayor -- and I will echo that. I think the first youth council meeting
that I ever attended here we had about 35 students and that was early in the fall. So,
we have a lot of students and these students are very active and engaged. They will be
partnering here in a couple of weeks with the Solid Waste Advisory Commission
passing out reusable grocery bags and will be hosting again that -- those candidate
town halls. While I'm not serving in the same capacity with our Meridian seniors,
Councilman Hoaglun has become the city liaison to our Meridian seniors, I am still doing
a little bit of work with them, obviously, related to senior transportation and continuing to
be a source of information for them should they have other questions. I really want to
applaud the Mayor as we have really looked at how we can best interact with our
community. Especially our faith community. We have .changed focus a little bit about
how we meet with our faith community. The Mayor has ramped up our -- the frequency
of our visits with our different area churches for those one on one interactions where we
can really hear what's going on in their community and how the city can be a strong
partner. We have also reshaped the faith ambassadors meeting, so that they are a
quarterly meeting of strong community stakeholders that represent our faith community.
I have to say that I enjoy meeting with our faith community, because what comes out of
those meetings oftentimes is that -- how much support there is for our community and
for our leaders and really to continue to keep to Meridian this great place for our kids
and our grandkids and I'm very fortunate that the Mayor lets me come with her on all of
those meetings. It always sets the tone for a great day and a great week. Lastly -- and
something that I will talk about here a little bit more expanded -- is our homeowners
associations and when talking to other -- groups that deal with HOAs and maintaining a
list of who is in charge, I have often been told that that's a losing battle, because of the
turnover in HOAs and if you have ever served on an HOA board you know how thankful
it can be at times to be on those HOA boards and the turnover makes it difficult to keep
up to date with accurate contacts, but the -- I have challenged myself this year to make
sure that we are doing really what -- what we as a community should be doing with our
homeowners associations and I have challenged myself to reach out to every HOA
contact over -- over the spring months, remind them that we are -- we are here for them,
that we are a partner and that we want to work with them and really create those
relationships and create those touches. I was speaking with the -- the new director of
the Meridian chamber and I asked her if she calls each of the members and she said,
no, that's not something that she did, because there were so many of them and I said,
well, if I was a business I would want -- and I'm a chamber member, I would want the
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chamber to call me just to check in to see what's going on. Not to call me when they
need something. And that kind of set off a trigger that if I'm challenging the chamber to
call the businesses, I need to challenge myself to reach out to the homeowners
associations. So, we are doing that and really trying to build a reliable, accurate
database and I look forward to bringing you updates on that. I think it's important that
we see that value of strong relationships with our homeowners associations. I will share
another story with you that just happened yesterday. I get a phone call from a
gentleman who lives in a Meridian neighborhood that also is a property manager and a
developer had sent a letter to a homeowner about some changes that are going to be
happening on a piece of property near the HOA and a second letter had been sent to
the HOA organization as a whole and the letters were different and the letter that went
to the HOA -- this gentleman that contacted me believed that there was a line of text
that has -- all residents that heard this would be very very upset and this HOA
representative was very mad that this developer had been very sneaky to try and pull
the wool over the residents' eyes and because he and I had a relationship he didn't
know who to contact, but he knew that he could talk to me and that we could get him put
in the right direction. I got in touch with Pete and Pete got in touch with the developer
and what we learned is that the letter with the text that was going to rile everybody up
was a fraudulent letter and had we not had that relationship necessarily with that HOA
representative we wouldn't have learned that information as quickly as we did and we
were able to really put out the fire and that's a goal to build those same type of
relationships with all of our homeowner organizations, not just the ones that we have
already, then, been strong -- strong relationships with. But, wait, there is still more
things that we are doing. Celebrate Meridian is our monthly television program that can
be seen on TVC TV Channel 11 every Thursday at 8:00. TVC TV Channel 11 has
loved the partnership they have with the city, so they are also now running Celebrate
Meridian on Tuesday at varying times for kind of that catch all if they need 30 minutes to
fill they like to go to Celebrate Meridian. We also show up on Saturday mornings and
for a long time I believed that it was a show that was just out there that we did and,
then, I started to hear from people that said, you know, like the interview that the Mayor
had with the Boys and Girls Club on Celebrate Meridian or I thought it was really great
that you focus on student leaders and you profile businesses. So, it's a program that we
enjoy doing. The Mayor's a great host and I love the fact that it's crewed by students,
so it's a great opportunity for students and they work --
De Weerd: I thought you were saying it was crude in my presentation.
Cavener: No. No. No. No. It depends on the guest. This Week In Meridian continues
to be one of the most visited parts of our website. Last week we had 111 viewers on
Celebrate Meridian. Shelley continues to do a great job with City News and I provide a
little bit of supplemental video that focuses on our artists up in Initial Point Gallery and
other community news-related items, I'm doing that as well. I also enjoy partnering with
other community, civic, and service organizations, such as the Meridian Food Bank,
Meridian Kiwanis Club, Boys and Girls Club, et cetera, and when invited I also enjoy
going and talking to our different city boards and commissions. A month and a half ago
I was invited by the Parks and Rec Commission to give them a presentation on social
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media. I think half of them really enjoyed it, a couple of them maybe not so much, and I
think I confused a couple of them. But, nevertheless, it was enjoyable to -- to speak
with them. So, that's the -- the abridged, non-sixty-five slide version. I'm happy to
answer and address any questions that you have at this time.
De Weerd: Thank you, Luke. Council, any questions?
Bird: I have none.
Rountree: I have none. Great job.
Bird: Good job, Luke.
Cavener: Thank you. You have a great day.
E. Police Department Report: Proposed Ordinance Regarding
Smoking Product Sales and Consumption
De Weerd: Thank you. Okay. We had moved Item D ahead of Item A, so we will move
to E and turn this over to Lieutenant Overton.
Overton: Good evening, Mayor, Members of Council. You have before you a proposed
ordinance having to do with smoking products sale and consumption. Just a little
history on this. As part of what we do in the department dealing with our anti-drug
efforts with our drug free communities grant, we are always looking for new strategies to
put in the city's hands before a problem arises and what we have noticed is there is a
surge around the country on these smoking establishments coming into communities
and communities do not have any type of ordinances, protecting them before those
come in. So, before I go into too much more, a couple things this is not. This is not
meant to prevent them. It doesn't do anything more than restrict who can go in and their
hours. The two main sections of this you will see besides the definitions are the section
that talks about who can enter one of these smoking establishments and we are limiting
it to people age 18 or older and the second part is that we are keeping the hours of the
establishment to the same as our hours of quiet within the city, which is 6:00 a.m. to
11:00 p.m. We are also putting in -- and I believe the city attorney can correct me -- that
there is no sale or offer for sale of any food or beverage for on-premise consumption to
also keep it out of the restaurant provisions dealing with tobacco use. These do not
apply to just retail establishments that are currently in the City of Meridian that just sell
tobacco products. They also do not apply to premises now that tobacco smoking is
allowed that sell alcohol. Now, there is a stakeholder involved in this. When we knew
we were looking at this type of an ordinance or a change to the city ordinance, which
was the Treasure Valley Smoke Shop on Idaho, we did reach out to him. I believe
Robert with the Mayor's office and Emily reached out to him and talked him on multiple
occasions and under the current form -- and this has been modified a few times by the
committee that was working on it -- under the current form he already operates within it,
he does not allow people under the age of 18 to enter his smoke shop. He does allow
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people to smoke in it. He has a smoking room in it and his hours -- his latest hours on
Friday and Saturday -- he is open until 10:00 o'clock. So, he would be closing an hour
before our proposal, which is all businesses close by 11:00 that operate in this manner.
And with that I would open up for any questions.
De Weerd: Thank you. Questions from Council?
Bird: I have none.
De Weerd: Any concerns from Council? Okay.
Rountree: Madam Mayor, I guess I'm confused by a couple of the definitions and
though this does not necessarily apply to controlled substances, controlled substances
are mimicking of said -- is referenced in here. Does that somewhat mislead folks into
thinking that -- that this might be a window to smoke a controlled substance or not in
one of these establishments? The other thing is it talks about smoking and it defines
smoking and it talks about all the smoking vehicles and it says pipe. How do you
differentiate that pipe versus drug paraphernalia, as I suppose defined by state statute?
So, does that create us an enforcement tissue, a weak spot in trying to get something
done if we do have a problem with a controlled substance? I don't know, it just kind of
jumped out at me. It may be anon-issue.
Overton: Madam Mayor and Councilman Rountree, you brought up a valid point that
we face all the time, which is most paraphernalia that's manufactured is just smoking
paraphernalia up until the point that we find out it's been used as drug paraphernalia.
We have lost a lot of court cases over the years in charging someone with drug
paraphernalia where we weren't able to prove that it was being used to smoke drugs, to
smoke marijuana. In this case now to smoke Spice, which is already illegal. Those
items can be used legally in most cases for smoking tobacco products, that just
happens to be a very small percentage of what they are manufactured for. I don't think
we would create any confusion, because currently they are for sale around the valley as
smoking paraphernalia and they are being sold legally under that.
Rountree: That's the only question I had. Thank you.
De Weerd: Any other questions or comments?
Bird: I have none.
De Weerd: So, Council, you're good with these proposed changes to set it out for an
agenda item?
Rountree: Madam Mayor, Iwould -- I would move that we set Item 7-E to schedule a
hearing on -- on the ordinance.
Bird: Second.
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De Weerd: Okay. I have a motion and a second. All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
F. Parks and Recreation Department: Update on New
Maintenance Facility at the S. Locust Grove and Lanark Future
Property Site
De Weerd: Thank you. Okay. The last item under seven is F, our Parks and
Recreation Department. There he is.
Siddoway: Madam Mayor, I will kick this off from here and, then, I will turn the time over
to the presentation at the center podium to both Mike Barton and Mike Berard, who are
here to present to you today. We are here to give you an update on the maintenance
facility, specifically the site design, activities, the programming of that facility and the
cost, which we just received an update on on cost estimates last week that we wanted
to bring forward. As you know we have outgrown our existing facility. The split corridor
is coming soon. The existing facility is not able to handle the vehicles, equipment, and
facilities needed to maintain a growing park system. Last year we were very fortunate
to have purchased the -- the ground that we now have at South Locust Grove and
Lanark and last summer we brought forward a budget amendment to you regarding this
property. As you will recall, part of that discussion was -- we don't have a plan and we
don't have a cost estimate yet. We do have -- we had a number at that time that we
pulled out of the air of 1.5 million dollars and we said we had two choices, we can either
budget this amount now and, then, come back to you next year, which is now, and give
you an update and budget them for any differential or we can just wait and budget the
whole thing as an amendment. Council chose at that time to do the former, which was
budget the 1.5 million dollars then. We now have the plan and a cost estimate and we
are bringing that forward for your consideration and direction today. Last fall we did hire
an architect, Insight Architects, that started the concept planning process. If I can move
forward here. I just want to remind you that we have a discussion down here on the
tables of the initial concept plan. The Concept E as we were calling it, was chosen or
selected as the preferred alternative that we moved forward with. This version includes
the concept of the field house on the left side, but this version here shows what it would
be initially without any initial development on that west side of the property. We, then,
put the concept plans on hold, as there was a desire to get a construction manager on
board. We went through the -- the -- not the bid process, the request for proposals
process and selected Kreizenbeck Contractors and Mike Berard is here today
representing them. We have since, after they got on board, gone back into the site
design refinement process and the cost estimating and we have that information to
present to you today. So, with that introduction I'd like to invite up Mike Barton, who will
present to you the programming for the site, the updated site plan with that and
elevations, after which Mike Berard will come forward and talk about cost estimates and
we will see where we go from there.
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Barton: Thanks, Steve. Madam Mayor, Members of the Council, part of the -- part of
the process that we went through -- Steve kind of gave maybe the beginning of it and
some of the project history and, you know, a big portion of that -- that thought process,
of course, is to program the facility correctly, so we -- we know that we are -- we are
going to build a facility that can last, you know, years and years and years and kind of
match that with our anticipated growth and our model for operations, which is, you
know, to have a main hub, a main maintenance facility, and then -- and, then, satellite
shops that are spread out in primarily our regional parks, but also some of our
community parks. So she, with that -- with that thinking we have gone through this
programming exercise and it's anticipated in the next 20 to 30 years that we will have 20
full-time employees and these are employees that will operate primarily out of this shop,
but they will operate at different parks sites throughout the growing season. In addition
to that, there will be 30 seasonal employees. That may not be the total work force, but
those -- a lot of those seasonal employees will begin their workdays at the satellite
shops. We have gone through the office needs, you know, storage room that could be
potentially converted to a third office. One of the ideas we like -- and we gleaned this
from the water department -- is they have a community office, with just a table and
partitions and -- where each full-time employee would have their own -- their own piece
of real estate that they can put paperwork and forms and do reports and -- so we really
like that community office setup. Lockers. A training room we think is a valuable piece
of space for a building like this. Mechanical utility rooms. Single occupancy restrooms.
Shop areas. You know, one of the most important aspects of an operation like this is
the shop space. We originally -- you know, we started this process with a 40 by 140
size shop. We did some site tours with our Council liaison and we did -- we did a field
trip of maintenance operations for the city of Boise and out of that -- you know, that
learning process we realized that we are probably a little bit short of shop space and
one of the things that we have included in this facility is a 20 by 40 vehicle maintenance
area that staff could -- we can perform our own oil changes, tire rotations, you know,
light equipment -- or actually truck maintenance -- truck and vehicle maintenance. So,
with that said -- that increased our total shop space to 60 by 140.
De Weerd: So, Mike, I guess I would have a question. Do we currently do our own
vehicle maintenance?
Barton: We currently do not. We -- oil changes we -- we use Bruneel Tire, Bower's
Auto Repair, places like that.
De Weerd: Do we even have the expertise on our staff to do our own vehicle
maintenance?
Barton: We do. You know, currently -- currently our rotation of vehicle maintenance,
considering the number of miles that we put on each year, we do them once a year and
we are kind of thinking that that's a great winter activity to -- to do this light maintenance.
It gives us an area, too, that has a lift in it that a piece of equipment could be lifted and
the oil changed -- the oil could be changed in that. We current change all the oil in our
equipment on a regular basis and -- so, as an idea --and that's what we are here to talk
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about -- we need direction. Are we on the right path? Are we too small? Too big?
That's the kind of direction and questions that we are here to get. Just some of the
thinking behind -- and the idea was kind of hatched from visiting the water department
and as we walked into their shop space they had one of the water trucks up on a lift and
staff was doing an oil change and we kind of thought, you know, that's -- that's a great
idea. Do our own oil changes. When we move we won't -- we won't have the
convenience of Bruneel Tire being right next door. I mean we still love them as a
service provider, but it's a little bit of a drive now and maybe not as convenient. So,
some of the thoughts.
De Weerd: Okay. Council, any comments?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think that it's a very very good idea. I don't know how many vehicles we have,
but I don't think there is a single one of us sitting here on the Council that hasn't
changed our oil at one time and greased ourself and I think it's -- you don't have to have
specialized people to do -- person to do that. And I will be truthful with you, I went over
to the water department and I had not realized that they had put that in, but it's a very
nice amenity that they have put and it's very well used, so for the vehicles and -- and
putting a hoist in there, we can bring in our -- some of our mowers, change the oil and
stuff that we have --that we change every year. I thought this was -- was a very good
item to put into this building at this time.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Yeah. I like the idea of vehicle maintenance, because you do have more --
you have lifts. You have got some big equipment that you need to look underneath
from time to time and do some things. Down the road I get a feeling that we might have
additional staff and you say, well, we need someone because we are doing so much of
this -- I'm going to ask really tough questions at that time and so say, okay, show me the
cost benefit of sending it out with the oil change with a coupon that's 25 dollars versus
how many we do and see if that still fits. Councilman Bird is right, I think we all have
changed our own oil and did the grease jobs and I used to do grease jobs and all that
good stuff -- I don't do that anymore. My time versus the cost -- that doesn't pencil out
anymore. So, it's a commodity function. They do base it on volume, so I would want to
take a hard look at that. I think the -- having the facility is great, because there are
enough things -- when you're changing out pickup back ends and tanks and different
things and things have to be welded or something happens -- you know, you need that
space and do that. So, I think that's a good addition. Down the road if you say, oh, now
we need an extra person, then, I will want some answers.
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Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: And, Mr. Hoaglun, I would be right along with you in questioning why we would
have another person. This is not a hiring project for any person, this is something we
can do in house right now.
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: Now, don't take my comments wrong, but I see this as a function creep. I
learned today that we are doing this in water. I don't know what other departments we
are doing this, but now we are talking about doing it in parks. It's something that I have
been in discussions with and this Council I think has in the past, that is the city big
enough to look at a vehicle maintenance program or should we continue to find the best
value out there in the public. I agree with Keith about not needing additional staff, but
this is how in a couple of years we are going to say, well, we need a couple mechanics,
because, you know, we are doing all of this vehicle maintenance and away we go. If we
are going to do that I think we need to look at it from a total city's motor pool point of
view. When you wrap up all the vehicles, four wheel type, on the road type, in the city
there is quite a number of them and is it better to buy one lift to do oil changes for all of
them or is it better to have a lift in each one of their maintenance facilities as -- I think
wastewater already has one as well. That's the trouble I have with it. I understand
where you're going and right now it's -- it works, but -- and the whole idea just is one of
those that all of a sudden we now have a vehicle maintenance department in the city
that we are going to have to figure out how to finance.
De Weerd: Well, let Mike maybe reply.
Rountree: Go ahead. Yeah.
Barton: Madam Mayor --
Rountree: Get back on subject.
Barton: -- and Councilman Rountree and -- you know, I think maybe, you know, that --
that extra shop space is labeled right now and we appreciate this feedback and the
specific function of these areas is -- is, you know, maybe for another discussion. I mean
it's not -- we are not -- we are dividing this up and it might be a -- you know, more
mechanic shop or a -- something. This is great feedback. This is exactly why we are
here.
Rountree: Madam Mayor? And, Mike, my comments are not directed at your need to
take care of your equipment. I understand you know that equipment and you need to
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take care of the mowers and the sprayers and all that sort of thing that isn't under
warranty that you have to take someplace else to do. My comment is about vehicles --
Barton: Staff creep.
Rountree: Yeah. And staff creep. And I don't have any problem with the space. You
got to have a shop and you have to have a shop that's going to meet the safety
requirements in terms of ventilation and all that sort of thing. I'm all for that, because I
know you have to at least at a minimum maintain your equipment, because if you have
to wait for a vendor to do it your down time is too great. So, you don't have to wait for a
vendor to change the oil in one of your cars or one of your trucks.
De Weerd: Mr. Zaremba.
Zaremba: I'm just pretty much agreeing with what has been said. I'm comfortable with
establishing the capability. You need the capability to maintain all of the equipment. I
also have asked the question in the Public Works Department and in the Finance
Department about is the city big enough and do we have enough of a fleet that we
ought to have combined fleet services and I guess it was nine months ago or a year -- it
was the last time I asked that question and I was satisfied that at that point -- not yet,
but we are not -- we are not talking about this only being a building for the next five to
ten years, we are looking much farther ahead. So, I do support having the capability. I
like the idea that this might be a wintertime activity for -- for some people. But I agree, I
don't see us at the moment depending on doing all of our own oil changes and tire
changes and stuff. You -- you start getting into supplies and equipment and since we
don't have common vehicles in our fleet we can't cross use parts, so somebody -- you
know, if you're doing your oil change and you need a gasket cover or something -- I
mean a gasket to go someplace, somebody has to run and go buy that part, so there
are pluses and minuses, because we wouldn't stock all those parts, but -- I agree with
thinking ahead about having the capability though.
De Weerd: But I guess the problem is that it's -- one thing that Councilman Rountree
brought up is this would be consolidated when it was cost effective to bring this in
house. It would have to be in one central location. Having three across the city doesn't
seem very cost efficient. So, again, it's a discussion for another time and I --
Siddoway: In the interest in moving on, Mayor, Iwould -- I would just suggest that we
agree that this area would just be used for equipment maintenance for now and truck
maintenance will stay as is until a different decision is made. Does that sound
comfortable or --
De Weerd: I think if you -- I believe that Mike and Roger probably know the time
demands of the personnel and if they can use what they use for maintenance of
equipment to do vehicle maintenance, that's great. It's just that mission creep in now
they are too busy changing the oil in everyone's vehicles that now you need another
person.
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Siddoway: Understood.
De Weerd: Just a caution.
Siddoway: Okay. Thanks.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Let me just say one thing. If -- if it was the old heists -- hoists that they had where
it cost 40 to 50 thousand, I wouldn't be for it at all. But these new stand alone hoists are
not that high. I don't know what they -- I mean Larry Bowers has told me a couple
times, but I don't remember. And that's the only reason Iwould -- I would even agree to
it. And as far as maintaining our fleets, we can't even keep track of our fleets, how
would we maintain it?
Barton: Thank you. Appreciate it. Got a couple more discussion --discussion items on
programming. In addition to the shop area and the employee area, the office area,
there is some -- some site -- site amenities. One being a cold storage building, 40 by
100, which would supply Christmas decor, dry goods, things that need to be kept out of
the weather. We are currently renting two -- two off-site storage facilities. Those would
go away and all those items would come into this cold storage building. Site area, a
wash area for mowers and equipment. Pole barns for vehicle storage. These would be
just enclosed on the end, but drive through -- one of them would actually be enclosed
on three sides, one would be a drive through, just to keep vehicles and equipment out of
the weather, a lot of our stuff now is outside 365 days a year in snow, rain, sun -- it's
pretty hard on stuff. And, then, some bulk storage for materials, so if employees need a
little bit of top soil, bark, they are not making a trip to the store, they can access it right
there.
Hoaglun: Madam Mayor, Mike, just on cold storage, I know we have fencing around the
perimeter and whatnot, but are those going to still be locked facilities?
Barton: Council Hoaglun, yes, the cold storage building would have roll up doors.
Hoaglun: Okay.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: And I just want to clarify when I think of cold storage I'm thinking of a chilled
space for perishables.
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De Weerd: Yes. I know. Me, too. I was just --
Zaremba: You're using this term to mean it doesn't need to be a heated building, that it
will just --whatever the ambient temperature is --
Bird: Doesn't need to be refrigerated.
Barton: Council Zaremba, correct.
Zaremba: Okay.
Barton: It's whatever the out -- we are not chilling it.
De Weerd: It's a cold lot storage area.
Zaremba: A nonconditioned space.
Barton: Cold storage and whatever -- hot storage in the summer.
Bird: You could work in it, David.
Zaremba: During the winter. Okay.
De Weerd: Okay. Any questions on this?
Barton: Well, onto the site plan, Steve showed you some of the original concept plans
and with the help of Insight Architects and some feedback from our construction
management team and staff, developed this site plan. It is the right-hand side of the
site. And I apologize there is some -- there is some figures on square footages and
acreage and maintenance facility itself I believed occupies about three and a half acres
of the 6.1 that it's currently planned. You can see how the office building lays out. The
shop space, storage and pole barns towards the back of the property. One of the things
we did -- we are contending with is a 50 foot Nampa-Meridian irrigation easement that's
on the north side. That area --and it actually works out pretty good, because that would
be our -- kind of our bone yard area, if you will, for stuff. Just an open recycled asphalt
-- implements and parts and stuff.
De Weerd: So, when you say bone yard -- I know that planning usually has some
concerns about that and screening and -- you will be following our city ordinances;
correct?
Barton: Madam Mayor, absolutely.
Friedman: Madam Mayor, Members of the Council, we have had extensive
discussions.
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De Weerd: I heard the bone yard part and it's like, oh, I can just hear it now.
Friedman: At least it wasn't raw materials, so leave it at that.
De Weerd: A six foot fence, right?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I think it was Nola, the section that was -- was split up between us and our
neighbor to the east and I can't tell what's on this plan sheet, but it looks like there is at
least a curb and maybe curb and sidewalk that goes back and kind of starts at least a
portion of the cul-de-sac back there. Why are we doing that and why would we put a
sidewalk back there to begin with and why would we build part of a cul-de-sac back
there when it's our property. Why don't we just take a straight shot back there and turn
into the yard?
Barton: That's a great question, Councilman Rountree. I don't think this has been fully
vetted through ACHD yet and --
Bird: Yeah.
Siddoway: I'll take a crack at it, Madam Mayor, Councilman Rountree. The portion that
shows as the cul-de-sac is ACHD right of way as a cul-de-sac today. The area north of
that is the area that was divided up and split --
Rountree: Okay.
Siddoway: -- between us and the adjacent property owner. So, if we can -- if we can
remove the condition for sidewalk we certainly don't need it, but it's in the concept
because it is a standard condition of ACHD, unless we can get it waived, because it is
ACHD right of way.
Rountree: Okay. All right. It seemed to me you could just go back there and have an
entryway to both our establishment and the neighbor's establishment, which is right
there, and I don't see any pedestrian traffic back there to require the cost of a sidewalk
on either side. It might be worth a discussion with ACHD.
Barton: Councilman Rountree, I believe we are certainly going to have that discussion
and see if we need sidewalk, curb, and gutter. Any other questions regarding the site
plan?
De Weerd: Not until we get the sticker --
Barton: Sticker shock.
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De Weerd: --shock.
Barton: Sticker shock. Yeah. The floor plan that I discussed a little bit. It's up there
for your -- your review. There is -- the shop spaces. The small office area.
Hoaglun: Madam Mayor and Mike, it's so small it's hard to see, but the locker room --
it's just one -- one big locker room -- shared locker room, men, women -- it's just there
to --
Barton: Yeah. And, Councilman Hoaglun, it's not a changing area necessarily, it's just
a place to put winter coats, coveralls, safety gear, safety glasses, that kind of stuff. Not
a -- certainly not a changing area.
Hoaglun: If they knew that, then, they just go around to the -- to the restroom on --
there is two of them on the other side there, so that's where they go if they need to
change.
Bird: It isn't a dressing room.
Hoaglun: And, then, what is directly north of that locker room, then? I can't quite --
Barton: That would be a mechanical area.
Siddoway: It includes the washer and dryer I believe as well.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I think at one time we talked about the -- the conference room, meeting
room, lunch room as being available to the public. That's cut?
Siddoway: It's been cut as a general opening. We still think we could use it for say
softball managers meetings, things like that, when Garrett or someone from parks staff
is on site, but it wouldn't be accessible to the public without a park staff person present.
Rountree: Okay.
Hoaglun: And, Madam Mayor and Mike, this is getting off into the weeds and future
details. I know the architect's going to handle it, because we got people coming in and
out from the field and whatnot. I suppose the floor treatments are going to be such that
that works and not make extra work for somebody.
Barton: I -- yeah. Very industrial. Concrete work. You know, some heavy duty floor
tiles. Yeah.
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Hoaglun: Okay. All right.
Barton: So, with -- with that said if there is no further questions I'm going to invite our
construction manager up to the podium to start talking about construction costs and
timelines and materials. We compared steel building versus concrete masonry
buildings and kind of ran some costs on those and we have got a breakdown on each
component, so --Mike, come on up.
Berard: Good afternoon.
De Weerd: Hi, Mike.
Rountree: You ought to ride the motorcycle with a helmet.
De Weerd: Yes, dad.
Berard: As -- as the process got started I think it's important to kind of go back to the
big picture of what we are doing. Insight and the parks and rec group did a good job of
trying to program and determine what function they needed in the site, what some of the
key components were and ultimately how to maximize and be as fuel efficient as they
can with the given functions and square footage in different types of buildings that they
needed. They spent a lot of time looking at building layout, traffic flow, radiuses, for
getting big trucks in and out, et cetera. There was a lot of discussion that occurred with
what the building looks like. Is it pre-engineered building? Is it block? Et cetera, et
cetera. A little bit of dialogue about utilities and ACHD and -- just a lot of that stuff that
comes into play. And so after we got through that -- kind of that big picture work
session of all those parts and pieces, then, our job is to try and put a price tag to what
some of that stuff costs. That being said, we looked at -- we looked at the option of a
pre-injured building versus -- versus a block building, just trying to get some parameters
of what the comparison was based on what their needs were. I think one of the -- the
driving functions of parks and rec is that they were trying to build a long term building,
something with a 50 year life span, not necessarily a 20 year life span and so in order to
do that they were really trying to get a little more of a hard surface on the inside of the --
of the shop, something that was durable, something that wouldn't be just boogered up
based on a little bit of impact and so as we went into that process we really compared a
pre-engineered building with the masonry walls up to eight feet, if you will, as kind of the
base line. We went back and, then, looked at it as a block building in its entirety. One
of the nuances that the pre-engineered, as you run the masonry up eight feet, it's kind of
an independent component, you still have the steel columns and the framing of the
building and, then, the metal siding goes on top of that. If you do it as a -- as a 16 foot
high block wall you're able to start to eliminate some of the columns and gain some
efficiencies and so, anyway, we did the comparison between the two that the cost
difference was really negligible as far as the overall flavor of the buildings and so as you
get down to where it was really within probably 5,000 dollars either way of what it was,
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then, you got into the life cycle span of the buildings and the block structure seemed to
be -- seemed to make the most sense for what they were trying to do.
Zaremba: Mr. President?
Hoaglun: Yes, Councilman Bird -- Zaremba.
Zaremba: Mike, give me a little more explanation of -- if you would -- of pre-engineered
steel. I'm not sure -- I'm guessing CMU is concrete masonry, so this is an alternative to
that pre-engineered steel. And I guess the reason I'm asking that question is I don't
know exactly what that is, but what comes to mind is the Auto Quest or Car Quest
building that's on Franklin next to the Chamber of Commerce, which I have dubbed the
ugliest building in the city. Is that what pre-engineered steel is, that building?
Berard: Yes. That's the -- in a global sense that's kind of the vision of pre-engineered
is a metal building and so that was part of the concern that as we get into -- into the
planning department in compliance with what the objective is of the city is to make sure
that that doesn't look like the building that you're referencing and so there is a little bit of
love and attention that needs to go to the outside and, again, block tends to be a little
more user friendly from an architectural standpoint of how to get some of the esthetic
components in it and based on -- based on that look, that really represents the sketch
that Insight is prepared that's in your packet is a little more of that undulation of the
exterior wall or a little bit of the color difference between different varieties of block or
some banding or design, if you will, in there, which is on a CMU building is actually very
economical to change products like that, because it's all interchangeable. So, in a
comparison of those two based on what they were doing, what the intention of the build
was, it seemed to be kind of a no brainer, so at that point, then, it was really putting the
pencil to, okay, for what the -- what the components that they were after, with the office
and the shop as the primary building -- and it works out to around 9,100 square feet as
around number, it's about 3,500 feet of office and about 5,600 square feet of shop --
and Iwill come back to the total numbers, but we had kind of looked at that as an
individual component and, then, we came back and with the cold storage building and
the -- the truck and trailer buildings, if you will, we looked at those as different
components as so in the spreadsheet that we have given you guys it really breaks down
those individual pieces so you can see what --what that is.
Siddoway: Are you ready for the next slide, Mike. This one?
Berard: Thank you. Yeah. I was looking for how to do that. So, as that gets broken
down the overall budget, cutting right to the chase, is that it's a total of just shy of 2.6
million for the whole thing. That gets broken down into the soft costs, which is, really,
design and bid documents and things of that nature. It's about 238,000 dollars. The
site work on just the three and a half acre parcel works out to be about 670,000 dollars.
That's -- that's a fairly significant chunk that gets carved out of this overall budget. It's
going to be necessary, based on the geo-tech report, the preliminary geo-tech report
that's been done. There is a lot of fatty clay on that site, which is very common in the
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City of Meridian and it's something that in this particular case it's a couple of feet deep.
Very normal to a lot of the schools that we have done around town and from a structural
standpoint you really need to get rid of that material. So, this represents doing it the
right way, getting rid of the material based on the geo-tech. It includes asphalt paving
around the -- the front portion of the site. We have anticipated some recycled asphalt
on the back side of the site and the city has got a deal cut with ACHD on some of the
grindings that they are taking off right now that we can reuse that. All the site utilities,
storm drainage, the irrigation lateral, which we are going to need to doctor with, et
cetera. So, a lot of stuff in that -- in that site number. Office and shop building, as a
whole that 9,100 square feet is -- is just under a million dollars as a component. The
cold storage facility is just shy of 200,000. The truck and trailer storage A, which is the
-- which is kind of the two-sided center building, that one is -- is around 235 and, then,
storage C, which is the one adjacent to the future undeveloped site is 125,000. Put a
five percent contingency on top of that and it works out to, like I say, just shy of that 2.6.
As we have looked at some of the basic numbers, okay, as you break that down to what
does that -- what does that mean, the site cost is -- is under five dollars a square foot,
which is very reasonable based on kind of current construction costs and what things
will go. The main office and shop building is about 110 dollars a square foot. The cold
storage building is 4,144. Truck and trailer storage A and B is about 35 dollars a square
foot. 35.50, actually. And I believe Building C is about the same. So --
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Question for Mike and maybe Steve. On site work, though, on that other
three acres that's going to be bare for the time being, there is no work being done there.
Is there any leveling being done for future maintenance, seating, or anything or what's --
what happens to that three acres as part of this cost?
Berard: Council Hoaglun, the -- the only anticipated portion of that site is that from the
cul-de-sac there at Nola we have some utilities, which that's the primary entrance of
utilities going into that adjacent site.
Hoaglun: Okay.
Berard: So, we have anticipated extending the water and sewer from the street,
basically out into that area and stopping it so it's there and available for future use, so
we don't need to get back into things. There is a little bit of curb and gutter that's
anticipated out on that Linder side of things, then, we are going to take around the
corner and, then, we are still up in the air on the amount of landscaping that's going to
be required or what the extent of that may be, but as you go back to the sidewalk
question typically ACHD's thrust in most of this new development is curb, gutter,
sidewalk on the front is across the board. So, we think -- we think we have anticipated
the right amount of stuff. The field in general is going to -- is going to stay in existing
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condition and it sounds like parks and rec is going to try to maintain keeping the weeds
down and the area cleared.
Siddoway: Madam Mayor, Councilman Hoaglun, that's correct. The intent right now is
that the site --the remainder of the site will be in mown weeds, for lack of a better term.
We have gone back and forth on do we put in the -- do we incur the costs now of
irrigation and turf, but the fact that there is no regional irrigation system there now, we
will be using potable water until such a system is developed. We don't think that it's a
reasonable cost, plus the -- you know, if the CIP holds true, we hope to be in there in
the next few years doing the next phase. You know, if that pushes further out, then, I
think we talked about, you know, whether it's reasonable to leave it in weeds for longer,
but for now we think that we will just maintain it as is. In our meetings with -- with
planning they have agreed there is a phased site that the streetscape improvements
and landscape buffers will only be required on the area that we are improving today.
So, we will be improving only that 3.5 acre area and leaving the rest as is.
Hoaglun: Okay. Thank you. So, when I see that green space it's brown in August;
correct?
Siddoway: That is correct.
Bird: But it will be cut.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I appreciate that you have been talking with the Planning Department, but
I -- and I understand the -- we certainly don't want to spend money on anything that we
would have to undo later, but I thought it was a standard requirement of all subdivisions
and developments that the perimeter landscaping goes in with the first building permit or
before the first building permit and I -- to be fair, I'm not sure we should exempt
ourselves from that if that is the general requirement or -- or our developer is able to
separate it into phases as we are suggesting.
Friedman: Excuse me, Madam Mayor, Members of the Council, Council Member
Zaremba, you're correct. In some instances where we have subdivisions we do that
and the developer does it because, of course, they are trying to market the
neighborhood and it works for them to have, you know, complete street landscaping and
so forth. We have been in some occasions doing it in phasing where we do have
phasing plans. Meridian Town Center being the most recent development that comes
to mind where because of just the sheer magnitude of it and because of the various
phasing that's going on there, we have been working with them on a landscape phasing
plan in segments that make sense, like, you know, not taking it to the corner. In this
one, again, because there is no real subdivision occurring, it's really just a certificate of
zoning compliance, I think we -- and because of sort of some of the influences that
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Steve mentioned regarding the availability or nonavailability of irrigation water and
things like that, we were after more of getting those infrastructure set in place, like this
curb, gutter, and sidewalk and also the fact that, you know, Steve says if the CIP holds
true, that site's probably going to be developed within the next couple of years.
Zaremba: Thank you.
Siddoway: Madam Mayor and Councilman Zaremba, I would just also interject that we
have said from day one that we can't be granting ourselves exceptions to any
ordinances. We have to abide by the rules and be the example. So, we are not looking
for any exceptions that wouldn't be available. We intend to comply with the ordinances
and design guidelines.
Zaremba: Okay. Thanks.
Hoaglun: Yeah. Madam Mayor, just a comment. Where I live the subdivision is
phased and they have bare ground -- I mean we have curb, gutter, sidewalk everywhere
the roads are, but, then, once they start in there, then, the trees go in and the grass
goes in and they start doing it once they decide to do something. So, it's not unusual to
see that at least where I'm living right now.
Berard: Any further questions on the budget?
Siddoway: I will wrap it up from there if you want.
Berard: Thank you.
Rountree: Thanks, Mike.
Siddoway: I'll come up here, so I'm not looking at you from the sidelines. But the total
cost of the project as shown is at 2.6 million. We did budget in FY-12 already for 1.5
million. That would leave a balance of 1.1 million and that amount, just so we are clear,
does include construction management, design fees, and the construction. The -- the
question is is that reasonable, are we being efficient in the right way, is it based on
needs and not wants. We did meet last week quite extensively with Councilman Bird,
our liaison, and, Councilman, I will let you speak for yourself, but we had general
concurrence that this was the right way to go and the right thing to bring forward. I have
also met with Stacy Kilchenmann in Finance. We have that 1.1 million in the draft CIP,
which will be brought forward to Council by Stacy in the next couple of months I
understand. So, we would seek your feedback. We were originally intending to bring
this forward as a possible -- an enhancement for FY-13, but if we do that we are unable
to bid and -- start the bidding process and construction process until after October, so if
we are going to start on this we would need to do it sooner. We also need to be able to
give the architect and construction manager guidance on to what extent do we do
construction documents, because we don't want to overshoot and we don't want to
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undershoot either. So, we are here to seek your guidance and I will stand for any
questions.
Hoaglun: Madam Mayor?
De Weerd: Yes.
Hoaglun: Yeah. You touched on it, Steve. I was just thinking about the timing,
because you have the 1.5 that's in our budget now and certainly I don't think you're
going to be spending all of that in this current fiscal year and I was wondering do you
need a budget amendment for the 1.1 or is that going to be budgeted in the next fiscal
year to have that available or -- and does your CIP have to be amended since now that
we have a firm number kind of tell me how -- how you see this thing working.
Siddoway: I believe that we would need the 1.1 now and that is because we can't enter
into a contract for the amount unless the money is on our budget.
Hoaglun: Okay.
Siddoway: We can only enter into a contract for whatever the balance of the 1.5 million
is that's available.
Hoaglun: Okay. You're right.
Bird: And Madam Mayor?
De Weerd: Yes, Mr. Bird.
Bird: If I could -- guys, I -- the reason I told them to go and get going on this is our
existing facility is going to be -- once Meridian Road starts and gets widened, it's going
to be hazardous getting in and out of and stuff and right now the projection Ithink -- I
have seen somewhere the construction is going to increase about 1.35 percent next
year, so let's see if we can't get the bids out and get it going while the construction costs
are down and it's -- we need it. I mean once Meridian Road's done -- done and
everything that place over there is going to be unusable in my opinion. It's unusable
now. I mean, you know, it's not -- so, that's why I told them to go ahead and I --
Zaremba: Madam Mayor?
De Weerd: Steve, I guess I had a question in terms of what is the amount in the CIP for
this facility?
Siddoway: The amount that's there right now is 1.1, but that's based on a recent
change. The amount that's based -- that you saw when we were in as directors was
450,000. So, this amount is 550,000 above that.
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De Weerd: Yeah. So, where are we getting the money?
Siddoway: I'm going to leave that to Stacy, but --
De Weerd: Okay. Well -- yeah. This is the first time I have seen this, so I certainly
have questions. Mr. Zaremba.
Zaremba: Well, I guess the question I have is that -- maybe I missed the decision on
what -- the material the building was going to made out of. Is the 2.6 million a masonry
building or is it a prestructured steel building?
Siddoway: It is a masonry building for the office shop building. It is apre-engineered
steel building for the cold storage or what we are calling cold storage. And, then, the
pole barns are really neither -- do you want to describe it?
Berard: The anticipation at this point is that on the pole building there is --there is some
sheer walls that are required at the end and at the Building A and B there is -- there is a
wash area that's adjacent to that, a warm room and a wash area. So, the hard surface
is really needed there. So, once you get the two sheer walls in as block it's -- it's
probably going to be a simple steel structure that will tie that together with a wood truss
and a very simplified asphalt shingle composite roof..
Zaremba: And if I'm understanding the layout that those buildings aren't as noticeable
from the street. It's really the workshop office portion that's the most visible from the
street I would guess.
Berard: Yes.
Zaremba: And that's not -- that's not reengineered steel or pre-structured steel.
Berard: No.
Siddoway: So, the --try and draw here.
Zaremba: I'm only saying that, because I have already commented that I think that's
ugly.
Berard: So, on the building -- this is Building Cthat -- Building C that Steve circled and
in that particular case, as the discussion has been with Planning, the -- the side facing
the future development site does need to be a solid screened area. So, the discussion
in that, again, with the building type, hard surfaces, things bumping into it, it really made
sense on the Building C to do that back section as block, because, then, that gets us
out of building some sort of a solid metal fence panel, because just chain link will not
comply with that, so we are into something that's not very durable, like -- like vinyl or
wood, which is a maintenance thing. If we can go to a block building we can use that as
part of that screen section, then, it's awin-win on both accounts. On the main building,
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which is the tan, at this point it is anticipated that that is block and that's what's
represented in that colored up elevation that you have.
Zaremba: And that's what generated the cost is --
Berard: Correct.
Zaremba: -- choosing that? Okay. Great. Thank you.
De Weerd: Pete?
Friedman: Madam Mayor, Members of the Council, I just wanted to add that if, again,
appearance was a concern we have been trying to figure out kind of a flexible way to
accomplish both the screening of that storage yard with the construction of the building,
but, then, it will be for further mitigated in the future by -- if you will see where the green
field structure is, again, by the time the site's ultimately developed you will probably lose
a lot of that vision also.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I don't disagree with Councilman Bird in terms of the need fairly soon. I
would like to see this project move forward, but I'd like to see it move forward in such a
way as it could be staged. I'd also like to have Stacy provide us an analysis of the
additional funding that isn't budgeted that would be a budget amendment and what it is
we are not going to do in order to move forward with this if we choose to move forward
with it. The site -- the site we own, the plans that would be developed and paid for
would be usable at any point in time, which is why I would suggest we move forward
and have it ready, but I'm -- I want to see what the impact of this additional budget
amendment is on the remainder of our budget. Something is going to have to give and I
want to know what it is, because I don't want to make a decision to slide something
that's even more necessary.
De Weerd: Well -- and certainly I -- I echo those comments in terms of what we have
committed to through the CIP, what -- how we could phase this if it's -- if that's possible
and certainly you look at some of that -- I wouldn't call it cold storage. I just can't. I'm
just like Councilman Zaremba on that.
Zaremba: It means something else to me.
De Weerd: The storage facility and the pole barns, those -- if those could be done in a
second phase when they fall into the CIP --just what some of the choices are.
Siddoway: And that's one of the reasons why we broke it down this way, Madam
Mayor. Do you think the site work -- the office shop building and the cold storage would
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be needed on just about any conceivable scenario we have. We have a storage
building now and we are renting two off-site storage facilities that we would like to quit
renting and just bring everything on site. The truck and trailer storage, A, B, C,
combined is about 350, but is it worth not doing those things and, you know, if we can
get it all done at once. Those are the trade offs. I agree with Councilman Rountree,
yeah, you just got to understand what the trade off is in order to know if it's worth doing
now or worth making it wait.
De Weerd: Uh-huh. And even continuing to use our -- our storage units. Because I bet
they are less than that. And I guess I'm just looking at what are the choices and what
are the ramifications -- you know, the pros and cons to -- to any of those decisions.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I agree with the comments that have just been stated. You know, we need to
look at the options financially. What can we do to make this work and how do we make
it work. I guess my last question to you is, Steve, long term -- I mean 20 years from
now you and I probably won't be here, but --
De Weerd: He might.
Hoaglun: He might. He's a young man, so -- is this something that you think will meet
the needs 20 -- 20 plus years down the road for our parks department?
Siddoway: That's an answer -- the question we keep asking ourselves and Councilman
Bird had asked us that three times this last week I think. But it's an important question
and the answer to that is yes. The if -- is it based on our spoke and hub concept. So,
as long as we still get to build a satellite shop at the 77 acres, a satellite shop at the
Borup property. When those parks develop, just like we currently have satellite shops
at Settlers, at Heroes, at Kleiner, and at Storey, those -- that's what will allow this to
continue to function for that long.
Hoaglun: Okay. Thank you. And, yeah, the hub and spoke concept --there is a reason
for, it seems to work, and I don't see the city going away from that anytime soon, so --
Siddoway: The other thing I would point out as part of that long term discussion that we
have had is the -- the parking that's here is not needed in the next, you know, five to ten
years four maintenance. When we are fully staffed out with the 50 -- you know, 20 full
time, 30 seasonal, that Mike was talking about, we would need that to operate the site.
But there is a great marriage here between maintenance parking needs and our field
house parking needs, because the field house parking needs are primarily in the
evening and staff maintenance parking needs are in the morning and during the day
until about 3:30. So, as we grow there is a great combined use that helps us share
some of those costs for the -- for the maintenance, as well as if the field house goes
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April 10, 2012
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there. If the field house doesn't go there we will eventually need additional parking out
there. We need that additional parking today for maintenance.
De Weerd: Okay. Any other questions?
Rountree: I have none.
Bird: I have none.
Siddoway: Well, we will work with Stacy and if I'm understanding correctly, we will
come back with a soon future discussion on the -- the funding analysis and what the --
those trade-offs are.
Rountree: And phasing.
Bird: And phasing. Okay. Thank you.
Item 8: Ordinances
A. Ordinance No. 12-1508: An Ordinance (RZ 11-007 Accolade
Apartments) for the Re-Zone of a Parcel Located in the W 1/2
of the NE 1/4 of Section 20, Township 3 N, Range 1 East;
Establishing and Determining the Land Use Zoning
Classification of 12.29 Acres of Land from C-G Zoning District,
R-15 Zoning District, and TN-C Zoning District to R-40 Zoning
District in the Meridian City Code and Providing an Effective
Date
De Weerd: Thank you. Okay. Item 8-A is an ordinance -- proposed Ordinance 12-
1508. Madam Clerk, will you, please, read this ordinance by title only.
Jones: Thank you, Madam Mayor. An Ordinance RZ 11-007, Accolade Apartments for
the rezone of a parcel located in the west one half of the northeast one quarter of
Section 20, Township 3 North, Range 1 East, situated in Ada County, Idaho, and
adjacent and contiguous to the corporate limits of the city of Meridian, as requested by
the City of Meridian, establishing and determining the land use zoning classification of
12.29 acres of land from the C-G, General Retail and Service Commercial Zoning
District, R-15, Medium High Density Residential Zoning District, and TN-C, Traditional
Neighborhood Center Zoning District, to R-40, High Density Residential Zoning District,
in the Meridian City Code, provided that copies of this ordinance shall be filed with the
Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission
as required by law and providing for the summary of the ordinance and providing for a
waiver of the reading rules and providing an effective date.
De Weerd: You have heard this ordinance read by title only. Is there anyone who
would like to hear it read in its entirety? Seeing none, Council?
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Page 51 of 54
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 8-A, Ordinance 12-1508, with suspension of
rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-A. If there is no
discussion, Madam Clerk, will you call roll?
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Under Item 9, any items for future meetings?
Item 10: Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c)
To conduct deliberations concerning labor negotiations or to
acquire an interest in real property, which is not owned by a
public agency, and (f) To Consider and Advise Its Legal
Representatives in Pending Litigation
De Weerd: Okay. We will move to Item 10-A, which is Executive Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c),
(1)(fl~
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
Meridian City Council Workshop
April 10, 2012
Page 52 of 54
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION. (5:42 p.m. to 9:11 p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor? All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Amended onto the Agenda Following the Executive Session:
Approval of the Purchase and Sale Agreement with Mark
Bottles for the Parcel of Land to the East of the Borup Property
and Removing the Condition of the Easement -Approved
C. Amended onto the Agenda Following the Executive Session:
Approval of the Bid Award for Meridian City Hall Plaza and
Water Feature Remodel and Approval of the Low Bidders;
Power Plus, Inc., Franz Witte Landscape Contracting, Inc.,
West Valley Builders, Inc., and Slatter Mitchell, Inc. Bid
Contracts
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: We need to amend our agenda item -- amend our agenda this evening. The
two additions we would like to add on -- we are going to add a purchase and sale
agreement that has been publicly disclosed before. This one removes a condition of the
easement that was on the prior purchase and sale agreement. So, we will be adding
that. And also adding the bid award with the low bidder for Meridian City Hall Plaza and
water feather remodel, to the low bidders and the document -- the agreements that are
ready to be signed tonight and both of these were just made available to us and we
need to take action to move them forward. And that is my motion to amend the agenda
and I want to check with legal counsel, make sure I got that correct.
Nary: Yes, you did
Bird: Second.
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April 10, 2012
Page 53 of 54
De Weerd: Okay. I have a motion and a second to amend the agenda as stated. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. We will start with first --
Bird: Madam Mayor?
De Weerd: Yes.
Bird: I move that we approve the purchase and sale agreement with Mark Bottles on
the property next to Borup Park and remove the easement condition that we had done
and for the Mayor to sign, Clerk to attest.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move the we approve the low bidder for the Meridian City Hall Plaza and
water feature remodel and agree with -- or approve the bid contracts that are here
before us and for the Mayor to sign and the Clerk to attest.
Bird: Second.
De Weerd: I have a motion and a second. Any discussion on this item? Madam Clerk
roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Meridian City Council Workshop
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Page 54 of 54
the end of our a enda. Council, could I have a motion to
De Weerd. We are at g
adjourn?
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:14 P.M.
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