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HomeMy WebLinkAbout2012-04-03E TDIAN~- 8. CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 03, 2012 at 7:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by none 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation Declaring April as Fair Housing Month 6. Consent Agenda Approved A. Approve Minutes of March 20, 2012 PreCouncil Meeting B. Approve Minutes of March 20, 2012 City Council Regular Meeting C. Approve Minutes of March 27, 2012 PreCouncil Meeting D. Approve Minutes of March 27, 2012 City Council Regular Meeting E. Development Agreement for Approval: Request for Annexation and Zoning of 5.2 Acres from RUT (Ada County) to R-4 (Medium Low Density Residential) Zoning District for B1 by B1, LLC Located East of Jericho Road, '/4 Mile South of Chinden Boulevard, Approximately 650 Feet West of Locust Grove Road (AZ 09-006) Meridian City Council Meeting Agenda -Tuesday, April 03, 2012 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Approval of Task Order 10002d WWTP Odor Control Design Project to CH2M HILL for the Not-To-Exceed Amount of $139,646.00 G. Approval of 2012-2013 Beer, Wine and Liquor Renewal Applications for the following locations: The Curb 1760 S. Meridian Rd. B/W/L Buffalo Wild Wings 3223 E. Louise g/~y/L A New Vintage Wine Shop 1400 N. Eagle Road #104 B/W Shari's Restaurant 895 Progress g/W Maverik #410 1630 McMillan B Maverik #233 1605 Cherry Lane B Maverik #343 1545 E. Overland B Albertson's #180 3301 W. Cherry Lane BNV Albertson's #164 20 E. Fairview Ave. B/W 7. Items Moved From Consent Agenda 8. Action Items A. Public Hearing: Proposed Julius M. Kleiner Memorial Park Fee Schedule of the Meridian Parks and Recreation Department (Pg 3-4) B. Resolution No. 12-845: A Resolution Adopting the Julius M. Kleiner Memorial Park Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Approved (Pg 4-5) 9. Department Reports: A. Clerk's Office: Discussion and Proposed Budget Amendment Regarding Processing Passport Applications at City Hall Approved (Pg 5-9) 10. Ordinances A. Ordinance No. 12-1507: An Ordinance (AZ 09-006 B1) for the Annexation of Two Parcels of Land Located in the SE 1/4 of the NE 1/4 of Section 30, Township 4 N, Range 1 E, of Meridian Idaho, Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-4 (Medium-Low Density Residential) and Providing an Effective Date Approved (Pg 10) Meridian City Council Meeting Agenda -Tuesday, April 03, 2012 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11. Future Meeting Topics None Adjourned at 7:27 p.m. Meridian City Council Meeting Agenda -Tuesday, April 03, 2012 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council April 3, 2012 Page 1 of 11 Meridian City Council April 3, 2012 A meeting of the Meridian City Council was called to order at 7:04 p.m., Tuesday, April 3, 2012, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Warren Stewart, Bruce Chatteron, John Overton, Chris Amann, Colin Moss, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay. I will go ahead call this meeting to order. It is the City Council regular meeting. It's four minutes after 7:00. For the record it is Tuesday, April 3rd. This is the third meeting I have said that on the record. Madam Clerk, will you, please, start this meeting with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. Tonight we will be led by one of our Boy Scouts, Ben Bergloff and he is will Troop 153, Cherry Lane Ward. I'd like to invite Ben to come forward and lead us in the pledge. (Pledge of Allegiance recited.) De Weerd: And, Ben, I would like to give you one of our City of Meridian pins. Thank you for doing that. Item 3: Community Invocation De Weerd: Item No. 3 is the community invocation and tonight we do not have one of our local faith leaders to lead us in this. Item 4: Adoption of the Agenda De Weerd: So, we will skip to No. 4, adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Meridian City Council April 3, 2012 Page 2 of 11 Hoaglun: On tonight's agenda just a couple items to note. Under 8-B, that resolution number is 12-845. Under 10-A, the ordinance number is 12-1507. And with those additions, Madam Mayor, I move adoption of the agenda. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Proclamation Declaring April as Fair Housing Month De Weerd: Item 5 is a proclamation declaring April as Fair Housing month. Council, in your packets and on our website we do have the proclamation. There is no one here to receive it. Item 6: Consent Agenda Approved A. Approve Minutes of March 20, 2012 PreCouncil Meeting B. Approve Minutes of March 20, 2012 City Council Regular Meeting C. Approve Minutes of March 27, 2012 PreCouncil Meeting D. Approve Minutes of March 27, 2012 City Council Regular Meeting E. Development Agreement for Approval: Request for Annexation and Zoning of 5.2 Acres from RUT (Ada County) to R-4 (Medium Low Density Residential) Zoning District for B1 by B1, LLC Located East of Jericho Road,'/4 Mile South of Chinden Boulevard, Approximately 650 Feet West of Locust Grove Road (AZ 09-006} F. Approval of Task Order 10002d WWTP Odor Control Design Project to CH2M HILL for the Not-To-Exceed Amount of $139,646.00 G. Approval of 2012-2013 Beer, Wine and Liquor Renewal Applications for the following locations: The Curb 1760 S. Meridian Rd. B/W/L Meridian City Council April 3, 2012 Page 3 of 11 Buffalo Wild Wings 3223 E. Louise A New Vintage Wine Shop 1400 N. Eagle Road #104 Shari's Restaurant Maverik #410 Maverik #233 Maverik #343 Albertson's #180 Albertson's #164 895 Progress 1630 McMillan 1605 Cherry Lane 1545 E. Overland 3301 W. Cherry Lane 20 E. Fairview Ave. De Weerd: So, I will go ahead and move to Item No. 6, our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. B/W/L B/W B/W B B B B/W B/W Hoaglun: I move the Consent Agenda be approved and the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All eyes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: Proposed Julius M. Kleiner Memorial Park Fee Schedule of the Meridian Parks and Recreation Department De Weerd: I will move to Item No. 8 under Action Items. It is a public hearing on the proposed Julius M, Kleiner Memorial Park fee schedule. I will turn this over to Colin. Moss: Thank you, Madam Mayor, Members of the Council. I'm representing the department this evening bringing forward the fees that we propose for the new Julius M. Kleiner Memorial Park, which we will be opening in June and so, hopefully, you all have a copy of all the fees. We had a committee within our department to decide some of these fees. We have some shelters that are bigger than any other shelters that we Meridian City Council April 3, 2012 Page 4 of 11 have in our park system right now and so we have -- we have set these fees based on what we believe it is going to take for us to maintain the park. The larger shelters -- well, the shelters in general are going to be -- we are proposing them to be a little bit more expensive than some of our other parks, but that's because of the size of them, as well as the smaller shelters having their own, you know, smaller -- they have their playground attached to each shelter, so there is some additional maintenance cost that goes into those and so I guess at this time, you know, I would stand for questions about any of the proposed fees. De Weerd: Thank you. Council, any questions? Bird: I have none, Mayor. Rountree: I have none. De Weerd: Thank you. I'll see if there is anyone here to testify and, then, I will ask for concluding remarks. Thank you, Colin. Is there anyone here who would like to provide testimony on this item? Okay. Colin, any final remarks? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on the fee for Kleiner Park. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on this item. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. B. Resolution No. 12-845: A Resolution Adopting the Julius M. Kleiner Memorial Park Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date De Weerd: Okay. The next item is a resolution 12-845 adopting the fees. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve resolution number 12-845. Meridian City Council April 3, 2012 Page 5 of 11 Rountree: Second. Zaremba: Second. De Weerd: I have a motion and a second to adopt the resolution on 8-B . If there is no discussion. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thanks, Colin and Mike for joining us. Unless, Mike, are you here for another reason? You just like to hanging out with Colin. Item 9: Department Reports: A. Clerk's Office: Discussion and Proposed Budget Amendment Regarding Processing Passport Applications at City Hall De Weerd: Okay. Under Department Reports. I will turn this over to Madam Clerk. Holman: Thank you, Madam Mayor. Sorry, I'm trying to get this thing going. Oh, there we go. Okay. Madam Mayor, Members of the Council, I'm here to talk to you about the -- considering the possibility of the Meridian City Hall being a place where people can come to apply for passports. Basically becoming what they call a passport accepting agency. One of the reasons I'm interested in this is because I believe that that is a good service to offer at our City Hall. I think that's what the City Hall was designed for to be a place that our citizens and even surrounding citizens could come to get passports or apply for them. To give you a little bit of history on this -- I looked into this approximately a year and a half ago. Spoke at that time to Ada County and spoke to the regional passport services office in Seattle. We discussed and at that time just didn't move forward with it, just put it on the table just to consider -- I guess or on the back burner to consider at a later date. I was contacted -- I think it was someone contacted Councilman Hoaglun -- and I'm not sure. I can't remember how that came to you. I don't know if it was Ada County that contacted you or -- and the issue kind of -- they contacted him a little bit about possibly considering us and I'm sure it's because I had contacted them before and discussed passports. So, I decided to call, talk to the regional passport agency in Seattle. They talked to me about some of the things that have gone on around this valley. We process I guess a lot of passports through the valley here. Currently Ada County doesn't do it anymore. The downtown post office does do it and Canyon county does it. So, dovetail this with -- we get 25 dollars for every passport that you process. That's what we get. What would be taken out of that would be the cost of mailing the passports to Seattle on a daily basis. But this comes together at a very good time for the clerk's office, because as the economy slumped a Meridian City Council April 3, 2012 Page 6 of 11 little bit a few years ago our licensing increased quite a bit. We currently have one licensing person, which is Nancy Radford. Nancy processes a lot. Times of the year Nancy gets pretty overburdened and it's -- the job is more than one person can do, so right now I have another person who -- Machelle Hill, her main responsibility has been processing anything to do with Planning and Zoning, which, of course, her job as slowed down in the last few years, so also a few years ago we started processing temporary use permits, because we passed that ordinance and started regulating temporary uses. So, it's worked well as the economy slowed down, because we can off load some this to Machelle when Nancy gets really busy. Well, Machelle is starting to get busier, as you have seen. I think more is starting to move through Planning and Zoning, so I have started to become a little concerned what are we going to do when Planning and Zoning gets to the point where we can't off load some of these to Machelle. We are to the point where we are on the edge of probably needing a second licensing person. So, I think passports would be an excellent way to offset some of that cost. I think I can get another person, which we are going to need very soon and we can offset some of those costs very well with the 25 dollar fee. Now, we have to process -- this would require another position, so there is a certain break even point where -- well, let me see if I can get that. This is what I put together. This is very -- obviously estimates, because I don't have any idea how many we may get here initially. Our break even point is roughly aboufi 2,087 passports would offset what I have estimated to be postage and what a fully loaded salary would be for a full time employee. I don't think we are going to have a problem processing 2,000 passports. Canyon county did 6,400 passports last year at their courthouse. Ada County was doing roughly 2,000 a year when they were doing them. And there is a void in the market, which is why I think they are looking for another location. I think that where we are centrally located we would get a lot of the business from Canyon county. I think we would get a lot of the business that would divert from going to downtown Boise to come to a more convenient location and this would help a lot with what I see this crucial point we are coming to in needing another licensing person. I checked with Calin Moss in the parks department yesterday just to talk to him about what's it looking like at Kleiner Park, because that's a big concern of mine with having just one licensing person and not having another person to be able to do it part time, when Kleiner comes on board I think we are going to have events on a scale that we haven't seen, except for possibly like the urban market that happens. So, that's a concern, too, of Nancy getting a lot more of that drawn on her time. Colin said right now where the list is at we have 13 fairly major events lined up already for Kleiner Park and it's not even open yet. So, three is three in June, one in July, four in August, two September and three in October. So, what I am proposing tonight is just to open the discussion on whether this is something we see as a good fit for our City Hall, whether you think it would be a good idea. Also come before and let you know we are coming to the point where it won't be much further down the road when I might be trying to ask for another licensing person and I just see this as a good fit for being able to offset some of the costs of a second licensing person, but I really see it as a good amenity for City Hall. I think it's a good place for people to be able to come and apply for a passport in the City Hall. So, I would stand for any questions. Meridian City Council April 3, 2012 Page 7 of 11 De Weerd: Thank you. Council, any questions? Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I remember discussing this before and as I recall I thought it was a good idea at the time and a good service to offer and a good way to get an extra staff member. think tasked -- and I don't remember, I'm sorry, the answer. Why did Ada County stop doing it? Did they have a reason? Holman: Madam Mayor, Members of the Council, Councilman Zaremba, I don't know. I talked to them at the time. I know they were very -- very busy -- I couldn't ever get 2 why did they stop doing it and that's been the question that both Robert and I discussed earlier today, why did they stop doing it. Why would they -- I know -- my guess, if I had to throw one out there, I think that -- I don't -- I know that they did not have any one person that was dedicated to passports. They had someone who oversaw it I believe and, then, everyone in the department was cross-trained on -- on how to do. It can be volatile, because they didn't take them by appointment, I know that, and so you would get people in -- sometimes you were getting five at one time and sometimes one and maybe none. So, I'm wondering if that may have had something to do with it. I don't know. The downtown post office does it by appointment only and when I talked to Mr. Carmona up in the Seattle office, he said that in either last July or August it was up to a six week wait to get an appointment at the downtown post office, so -- Canyon county -- I know part of the issue Mr. Carmona told me with Canyon county -- it sounds like passports were run out of the elections office. There were five people in the elections office, they were all trained -- none of them dedicated a hundred percent to passports. With the redistricting and some of the time crunch issues they have run into there, they moved it out of the elections office and they pushed it back into the county clerk's office where they have two people that do it part time. So, what I'm saying is I don't think we are going to have a problem having plenty of people coming here to get passports and having one person dedicated to it in the time that it's ramping up and maybe people are starting to understand that this is where you come to get passports, that person could also share some of these responsibilities of a licensing clerk and maybe also get us through this learning curve that I know we are going to have with Kleiner Park and these big events. I'm trying to -- I know Meridian Urban Market when that first came on board Nancy had to off load a lot of her work onto Machelle just to get through dealing with all of the questions and the unique situations and things that were happening week to week. Now, that got better, because we were dealing with the same people and the same vendors and lessons were learned and practices were put in place, but Ireally -- I guess I worry the most about the unknown with Kleiner Park and with losing Machelle's ability to step in and help out as much with those. De Weerd: Mr. Hoaglun. Meridian City Council April 3, 2012 Page 8 of 11 Hoaglun: Yes, Madam Mayor. And C.J., you -- Jaycee, you indicated correctly about Canyon county and I was approached because of my day job and said these changes as she pointed out in the elections office were off loading that because of all the new responsibilities they have in elections in counties now and so they put it to the clerk's office and just designated two. So, they were looking for an additional site. And are you looking at cross-training some of these -- some of your other folks in the office and up to how many do you think you need cross-trained? Holman: Madam Mayor, Members of the Council, Councilman Hoaglun, every one except the admin person would be cross-trained in this, because, again, not knowing how many may come in at one time, we could get to the point where we also go by appointment only. But other people -- for sure the second license -- Nancy's position would be cross-trained and understanding they also do passports, they probably wouldn't be dedicated to making appointments, but the rest of us would be. I would have to be, because I supervise the department, but the other employees would, except for the admin person that's up front, I probably would not have them, because they are a different job classification. That makes a difference. Hoaglun: Okay. Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Jaycee, the following couple questions are yes and no answers, so -- are you aware of what the processing entails? Holman: Councilman Hoaglun, I am not at this point. A few hours of training I guess. Rountree: Okay. So, I don't need any other questions. Do -- would we as the city collect the fees for the passport and out of the 25 dollars per passport or is that something that is reimbursed to the city after the fact and if a passport say is submitted and rejected do we still get compensation for that? How does the compensation work? Holman: Madam Mayor, Members of the Council, Councilman Rountree, when a person comes into apply for a passport they write a 75 dollar check to the Department of State and a separate 25 dollar check to the City of Meridian. Of that 25 dollars we -- that's -- fees come out of that for mailing, which is we have to send certified mail every day, 2.95, plus whatever the cost of the weight of the package. I don't know if we don't -- I can't imagine they would make us refund the 25 dollars if the passport didn't go through, but I have not checked into that specifically. Rountree: And is that rate established by the federal government or is that a rate that -- that we could manipulate, if you will? Holman: That is an established rate. That's 25 dollars Meridian City Council April 3, 2012 Page 9 of 11 Rountree: Okay. And, finally, contractually, if we were to enter into something like this -- I assume it's some kind of a contract between -- or agreement between us and the passport service. Do you know if there is an out clause or are you in for a certain duration once you do this? Holman: I am not sure if we are in for a certain duration or not. I do have the blank application, which I have not moved forward with at this point. When I spoke with Mr. Carmona on the phone it sounded like it was a fairly easy out thing, not like we are committing to a specific amount of time, but I would need to look at that more closely and find out if we decide to move forward. Rountree: Thank you. De Weerd: Okay. Any other questions? Bird: I have none. Rountree: Madam Mayor, I'd have a comment. I think it's a great idea if we can get some of the detail questions answered, but I think as far as a community service -- Bird: It's great. Rountree: -- it's great. Particularly if we are talking that kind of volume. De Weerd: And I would agree with Madam Clerk that this certainly has been something that we had hoped would be a service to our community, to our citizens, and continue to give them one place to do much of their business and that -- that she has taken the time to evaluate this. I think, Council, what she needs to know from you is if she can move forward, get the appropriate agreements, have our legal review them, make sure that it's something that addresses some of the conversation today and, then, bring it back to have the I's dotted and T's crossed. Hoaglun: Do you want a motion on that, Madam Mayor? De Weerd: Please. Hoaglun: Okay. I move that we approve a proposed budget amendment regarding processing passport applications here at City Hall through the clerk's office. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Hearing none. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council April 3, 2012 Page 10 of 11 Holman: Thank you very much. Item 10: Ordinances A. Ordinance No. 12-1507: An Ordinance (AZ 09-006 B1) for the Annexation of Two Parcels of Land Located in the SE 1/4 of the NE 114 of Section 30, Township 4 N, Range 1 E, of Meridian Idaho, Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-4 (Medium-Low Density Residential) and Providing an Effective Date Approved De Weerd: Okay. Thank you. Item No. 10-A is Ordinance 12-1507. Madam Clerk, will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1507, an ordinance AZ 09-006 B1 for annexation of two parcels of land located in the southeast one quarter of the northeast one quarter of Section 30, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-4, Medium Low Density Residential District, in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there any member in our chambers that would like to hear it read in its entirety? Council, seeing none, do - have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 12-15'07 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve this item 10-A. If there is no discussion, Madam Clerk, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. Meridian City Council April 3, 2012 Page 11 of 11 MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Item 11 is pertaining to any future agenda items. Council, any discussion under this item? Hoaglun: I have none. De Weerd: Okay. I would entertain a motion, then, to adjourn this meeting. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move we adjourn. Hoaglun: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:27 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T Y DE WEERD ATTEST: , JAYCEE HOI~NJRN, Cl~-CLERK C~ / ~ ~--- ~~D ~r~s ~- APPROVED o~,~ r~ 04~ t9~ ~G ~, ~~~ a# ~ 1~~~~~ tOAHd ~ ~: ~ ~ ~~'~ ~ v °f the TA~~