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HomeMy WebLinkAboutNovember 20, 2003 P&Z MinutesMeridian Planning and Zoning Commission Meeting November 20, 2003 Page 24 of 32 Mathes: Second. Borup: Motion and second to close CUP 03-056. All in favor? Any opposed? MOTION CARRIED: ALL AYES Zaremba: Mr. Chairman? Borup: Commissioner. Zaremba: I move we forward to the City Council recommending approval of Item 14 on our agenda, CUP 03-056, request for a Conditional Use Permit for an indoor soccer center in an existing business park in an I-L zone for Meridian Soccer Center by Meridian Soccer Property, south of East Franklin Road a nd west of South Locust Grove Road on East Piper Court, to include all staff comments of their memo for the hearing date of November 20, 2003, received by the clerk November 14, 2003. End of motion. Mathes: Second. Borup: Motion and second. All in favor? Any opposed? MOTION CARRIED: ALL AYES Item 15. Public Hearing: CUP 03-053 Request for a Conditional Use Permit for development of a 2,800 square foot bank with drive-thru and future retail tenant with drive-thru in a C-C zone for Key Bank by CSHOA -south of East Overland Road and west of South Eagle Road: Borup: Item Number 15, CUP 03-053, request for a Conditional Use Permit for a development of 2,800 square foot bank with adrive-thru and a future retail tenant with adrive-thru in a C-C zone for Key Bank, south of East Overland and west of South Eagle. Like to open this hearing at this time and, again, start with the staff report. Siddoway: Thank you, Mr. Chairman, Members of the Commission. This is a proposal for a new Key Bank. It is in -- proposed to be in the EI Dorado Subdivision. You can see the vicinity map on the screen. It's one of the -- it, actually, fits on portions of Lot 7 and a little bit of Lot 8, which I'll get into that in more detail, but this is the general location on the front end of EI Dorado Subdivision. You c an s ee t he -- t hat p lot overlaid with t he e xisting f fields t hat were recently out there where the road's coming in, just the uses across the way. You will note that directly across the road from the proposed project site is open pasture. The house on this property sits off to the east and this subdivision is further to the west. They are proposing a 2,800 square foot full service bank with three drive-thru teller lanes and adrive-up ATM. They are also asking for approval of a future attached retail use, could likely be something along the lines Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 25 of 32 of a Moxie Java or similar type use that would use adrive-thru on this location here. Since they do not have a tenant yet reserved for that space, they are asking approval for being able to construct a building without that space today if needed and have. submitted a site plan separately to show what that configuration would look like. In addition, they have submitted landscape plans for both scenarios. This landscape plan is for the full building as intended and the Plan B is for the same site, it's just the bank is built with just a future retail pad adjacent to it, but their intention would be to, eventually, add onto it and create the full plan. You should have staff a report with today's hearing date and transmitted November 13~b. There are four special considerations that I want to briefly go through. The first is the lot shape. As I mentioned, it's on portions of Lot 7 and 8. W e recommend a condition that the applicant submit a lot line adjustment and have it recorded prior to issuance of a certificate of zoning compliance for this project. Item Number 2 is the options that I just mentioned on the s ite p Ian a nd j ust m aking t he C ommission a ware t hat t hey a re I ooking f or approval of both options tonight and that is supported by staff. Landscaping, there were two modifications needed to bring it into full compliance with the ordinance. The first is the addition one tree in this island along the north edge of the parking lot. The second is the addition of trees at one per 35 lineal feet along the south property line and I believe the applicant is in agreement to do that. The fourth and final issue has to do with the planned sign program, which they are requesting for this project. As amulti-tenant building, they would-like to have signage over the entry for Key Bank, as well as for the future tenant. They would also -- they have this tower structure as part of the building. It does not extend higher than the roofline of the building and they would like to repeat their logo and signage on the tower. You can see elevations for the front, for the rear, for the west, and the east here. They have also submitted elevations for the Option B as well, it's just the bank is built at this time and what that would look like. The staff recommendation on this issue is that we ask the applicaht to prepare calculations to demonstrate that the total square footage of all signage on all four faces does not exceed 18 percent of the front wall facing Overland. The applicant has brought that in tonight and I'll let him go over that with the Commission. I think that's the last one. That is the final issue that would need to be resolved from staff perspective and with that I will stand for any questions. Borup: Questions from the Commission? Zaremba: Mr. Chairman and Steve. I agree with the need to correct lot line thing. There is no necessity far us to continue it until that's done. That can just be done by making the requirement that they can't move into the building until that's done; is that right? Siddoway: Yes. I think that that is -- it's fine to move this on for now. What's going on is the property owners don't want to shift the lot line unless they know they have an approved project and so to facilitate that, I think that we just hold the requirement until we issue the certificate of zoning compliance and it will work that way and that is prior issuance of the Building Permit. They will not be able to start building until the lot line is moved. Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 26 of 32 Zaremba: Okay. Siddoway: One final point. At the beginning of my presentation I was going into the location of surrounding existing residences. That was because in the new sign ordinance there is a provision that says no illuminated signs can be facing existing residential properties and so I just wanted to make the point on the record that we have looked at that as staff and have determined that across Overland from this there are no existing residential properties and that the residences far enough away that we determined that it's not an issue for this one. Borup: Okay. I just had a question on your comment -- you said this island needs another tree? Siddoway: Yes. Borup: There are three in there now? Siddoway: No. Those are shrubs. The trees are the larger circles. Borup: Well, I'm showing a Washington Hawthorne, it says can grow at maturity 30 feet high, 20 foot diameter. Am I interpreting that wrong? Maybe we can have the applicant clarify that. Siddoway: I believe what you're looking at is -- the Washington Hawthorne symbol is very similar to the red carpet rose, which is a shrub. Borup: Oh. Okay. Siddoway: Those are, actually, rose bushes. Borup: Oh, yes. I see. That's got an X in the middle, rather than a triangle. That is a rose bush. There is no -- so, the only tree in there is a pine right now. Siddoway: There are no trees in that island right now. There are only shrubs. Borup: All right. Okay. Thank you. Would the applicant like to make their presentation? Slocum: Good evening, Chairman, Members of the Commission for the record, Craig S locum w ith C SHQA A rchitects, representative for Key B ank. We h ave reviewed the staff report and the proposed conditions of approval and are in agreement with them. As Steve mentioned, we have run through the calculations in regards to signage, with the option of both the bank and the future retail tenant. With the proposed signage there is 11.3 percent of the wall frontage facing Overland in signage. With the bank, only version there is 13.89 percent, both of which are well under the 18 percent that's allowed. We are fine with that Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 27 of 32 condition. I don't have anything else to present this evening, other than to stand for any questions you may have. Borup: Questions from the Commission? Zaremba: Yes. I do have one and I appreciate your presenting the two options that are being considered and I don't have any problem saying that we would approve it with you having the choice of which option you're going to use. I only have a question on the option that includes the potential retail space and, actually, it's a question of staff while you're still standing here. If the cars at the drive-up window are drawn to scale, this is not a very long stacking depth and my question would be if it's been suggested that it be a Moxie Java or something like that -- I'm trying to remember which one it was. There was an added drive-up I think to the one next to the Fred Meyer, whatever business that is, and we put a restriction on it that the drive-up was only allowed to be used if the service through the window was drinks and prepackaged foods, so that there was not a lengthy stack while somebody actually made hamburgers and -- is that where we did it and what we did and if we did something like that, would the applicant accept it? Siddoway: I believe we did do something like that on the Fred Meyer one. That one did have a very short stacking area. It seems like there was only about maybe two cars on that one. Zaremba: Well, the alternate question is are you comfortable with this stacking depth? Do we need to do something like that? Siddoway: Yes. During the pre-application process we did actually have them move it farther back, so that we could meet ACHD standard requirements for distance off of the -- off of Overland Road, so, yes, we are comfortable with it. Zaremba: Without acondition -- Siddoway: Mr. Chairman -- Craig, is the window at this back point? Slocum: There is not a specific tenant. However, Key Bank is working with a tenant and their actual requirements were more stacking distance than we originally had. The window has been pushed just about as far back in that building as it can and there is 100 feet of stacking, which is what the particular tenant Key Bank is talking to now requires, so it's five parking stalls, basically. Zaremba: Well, then, I'm comfortable not adding that requirement if staff is comfortable. Borup: Okay. Powell: Members of the Planning Commission, I guess we had always anticipated it would be a coffee place. We hadn't anticipated that they might Meridian Planning and Zoning Commission Meeting November 20, 2D03 Page 28 of 32 come back with a fast food restaurant, such as a lunchtime serving one that typically does have longer stacks and waiting lanes, so I'm wondering if Mr. Slocum can suggest some wiggle room, so that we are not giving cart blanche approval for any type of restaurant, if you feel that comfortable. Slocum: I do. I think if the Commission would like to propose a condition that -- if it was a fast food use that it would have to come back for specific approval. I can tell you that Key Bank's intention is certainly not fast food. That is not their desire next to their bank. Borup: I would think so. Slocum: I can't go -- you know, I can't tell you today it won't ever be that, but that's not what they are looking for. I think they would be open to some language that you may propose, if that's a general concern. Again, 1,500 square feet is never going to produce McDonald's or a use like that, but I'll leave that to your judgment. Zaremba: If we worded it in such a way that they could serve through the window drinks and prepackaged foods only, otherwise, need to come back for a new CUP? Is that too restrictive? Slocum: I believe it probably will be. As I'm thinking, of coffee houses and some have rolls, danishes, or something like that, may not be cohsidered prepackaged. Borup: Well -- b ut you wouldn't be waiting for them to be baked while you're sitting in the drive aisle. It would be prepared and maybe that's a better way to -- oranother way to put it. Zaremba: Prepared is a better way to put it. Okay. That you're not waiting for a sandwich to be assembled while you're sitting there. Is that workable? Preprepared stuff. Prepackaged? Slocum: I believe it is and if I'm not mistaken on the path that we need to travel here, this Commission could put that as a recommended condition. If in the next -- between now and going to City Council if I find that Key Bank is not willing to follow that, it's certainly something we could take up with Council. Zaremba: Yes, you do get another hearing. Absolutely, and they have overruled us many items. Slocum: But I believe that that language would be in keeping with the intent of who they are looking for as a tenant. Yes, I guess is the -- Borup: Any other questions? One I had, again, is on the building. It sounds like you're striving to have that other tenant in there right to start with. If the other option was built with just the Key Bank, would you be looking at adding another Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 29 of 32 addition down the road? If so, what would be the west elevation of the building if that were the plan? It would stay just like that? Slocum: Actually, the east elevation is what you're -- that's the side where either the tenant will be or not be. Borup: The east? I think you're backwards. Zaremba: West. Slocum: It's west. It's labeled east for some unknown reason, but -- you guys discussed that earlier, west and east. Borup: We need to get a compass for the architects or something. It will stay like that is what you're saying? Slocum: Yes. If -- Borup: Okay so, that elevation is not conducive to add on, probably. Slocum: I think the windows -- Borup: Yes. Lose the windows is all. Okay. All right. That's what Iwas -- just wanted to know if there would be a blank wall with --you know, like a tenant separate wall. I don't have any other questions. Anyone else -- Zaremba: I had one other comment and it's really more along the lines of a suggestion, I guess. Go back to the plan if you would that shows both buildings - - or the one building with both -- I'm a little bit concerned about people perhaps heading to the bank, but, at any rate, traffic that would enter through this driveway; theoretically going to that driveway and I'm just suggesting that there be maybe a sign here that says do not enter and one over here that says bank drive-up is this direction. Slocum: And there is -- I believe in the packet we have submitted a full sign package.. Zaremba: Did I miss that? I'm sorry. Okay. Slocum: There is a lot of, you know, ATM signs as well so, absolutely. Zaremba: All right. Okay. That was just -- Slocum: We widened what we -- and we widened that approach to allow that movement to be safe. Zaremba: Yes. Okay. That was it. Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 30 of 32 Borup: Okay. Thank you. Commissioners? Was there any other testimony? Okay. Powell: Chairman Borup? Borup: Yes. Powell: Sorry. Just to add more thoughts on the drive-up issue. That is a fairly good size space and it might not be unreasonable to have like a sandwich shop or something like that. I mean they are -- I don't know how to guide you on that decision. If you say no prepared food, then, that's limiting them from doing quite bit of stuff. The Moxie Java point, that was a much smaller space, even the lease space is a lot smaller on o ne by Fred Meyer. I think it would be best, probably, for you just to figure it's going to be a regular drive-thru and -- because even the coffee -- I mean, geez, it takes forever to make a latte it seems like. I mean you could make a couple sandwiches in the same time you could make some of those caramel macchiato with whipped cream on top, so -- Zaremba: Well, the point is well taken. At 1,500 square foot it isn't going to be McDonald's or Burger King or even Pizza Hut. Powell: No. Borup: But it could be a little coffee sandwich shop. Powell: Yes. It could be Subway. It could be -- Mathes: Well, Moxie Java serves sandwiches now. Powell: Right. Borup: The hearing is still open. Powell: And you do want to encourage a mix of uses there. You don't want to have to -- every Key Bank employee to get in their car to go someplace to their get coffee. I mean it is serving to keep those traffic trips within the EI Dorado Subdivision, so -- Borup: And if it's going to be detrimental, Key Bank is not going to be pleased with that or it's going to be blocking people getting into their facility. I mean they are going to h ave an interest to make sure that -- they are going to be m ore interested in their customers than the coffee shop customers, I think. Maybe that should up to them to police. Slocum: The 100 foot stacking distance, which is a requirement of the tenant they are working with, is fairly common for most drive-up window users. Boise city's drive-up ordinance requires 100 feet, so it's apretty -- Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 31 of 32 Borup: Even for a hamburger drive-in? Slocum: Yes so, it's pretty standard, if that helps you at all. Zaremba: I could go with that. Borup: Thank you so, there would be no modification of the staff report, then. Zaremba: Yes. In that case, Mr. Chairman, I move the hearing on Item 15 be closed. Mathes: Second. Borup: Motion and second to close the hearing. All in favor? Any opposed? MOTION CARRIED: ALL AYES Zaremba: Mr. Chairman? Borup: Commissioner Zaremba. Zaremba: I move we forward to the City Council recommending approval of Item 15 on our agenda CUP 03-053, request for a Conditional Use Permit for development of a 2,800 square foot bank. Let me pause for a moment in the motion. That is the size of the bank, not including the optional retail. Do we need to say that the option is a 2,800 square foot bank or a 43 square foot -- Mathes: There is an and -- Zaremba: I know, but it doesn't specify the size of the drive-thru. Yes. Let's do it that way. I will begin the motion again. Mr. Chairman, I move we forward to the City Council recommending approval of CUP 03-053, request for a Conditional Use Permit for development of a 2,800 square foot bank with adrive-thru and a potential future retail tenant of 1,500 square feet with adrive-thru in a C-C zone for Key Bank by CSHOA. South of East Overland Road and West of South Eagle Road, to include all staff comments of their memo for the hearing date of November 20, 2003, received by the clerk November 14, 2003, with the knowledge that applicant has presented two options and we are agreeing that the applicant can make their choice between the options. End of motion. Mathes: Second. Borup: Motion and second. All in favor? Any opposed? MOTION CARRIED: ALL AYES Borup: Thank you. Commissioners, we may have set a record for the last two years. I don't know. Meridian Planning and Zoning Commission Meeting November 20, 2003 Page 32 of 32 Mathes: We had one in July. Zaremba: Yes. We had an 11-minute one in -- Borup: That was when I was gone. Mathes: Yes. Zaremba: I would like to suggest that our director have a few words. Powell: And if you'd like to close the Public Hearing, so that our stenographer can pack up, that's all I was going to suggest. Borup: Yes. Let's go ahead and -- Zaremba: Mr. Chairman, I move we adjourn. Mathes: Second. Borup: Motion and second to adjourn. All in favor? Any opposed? MOTION CARRIED: ALL AYES Borup: Thank you. MEETING ADJOURNED AT 8:36 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: KEITH BORUP, CHAIRMAN ATTESTED: DATE WILLIAM G. BERG, JR., CITY CLERK