HomeMy WebLinkAbout2012-03-13~~E IDIAN--
CITY COUNCIL WORKSHOP
MEETING AGENDA
Tuesday, March 13, 2012 at 3:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved
A. Approve Minutes of February 21, 2012 PreCouncil Meeting
B. Approve Minutes of February 21, 2012 City Council Regular Meeting
C. Approve Minutes of February 28, 2012 City Council Regular Meeting
D. Final Order for Approval: TEC 12-001 Seyam Subdivision by Ronald
W. VanAuker Located North Side of E. Franklin Road, Approximately
1,200 Feet East of Eagle Road Request: Time Extension Approval on
the Preliminary Plat for Seyam Subdivision in Order to Obtain the
City Engineer's Signature on the Final Plat
E. Recreational Pathway Easement for ICON Credit Union
F. Sanitary Sewer Main Easement with Viper Investments, LLC for the
Construction and Maintenance of the Pine Trunk Sewer Line
G. Approval of Beer, Wine and Liquor Licenses for 2012-2013 as
Follows:
Ultra Touch Car Wash
Pinnacle Sports Grill
Ling & Louie's
Sa-wad-dee 1890 E
835 E. Fairview Ave.
2902 N. Eagle Rd.
3210 E. Louise Dr.
Fairview Ave. Suite B
Beer
Beer/VVine/Liquor
Beer/VUine/Liquor
Beer/Wine/Liquor
Meridian City Council Meeting Agenda -Tuesday, March 13, 2012 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Approve Task Order 10238b for Meridian WWTP RAS Conveyance
System Reconfiguration to CH2M HILL for the Not-To-Exceed amount
of $219,850.00.00
Award of RFP and Agreement for Meridian Police Station Retro-
Commission for the Not-To-Exceed Amount of $120,000.00
5. Community Items/Presentations
A. Kleiner Park Update (Pg 6-10)
6. Items Moved From Consent Agenda None
7. Action Items
A. Continued from March 7, 2012: AP 12-001 Request: Appeal for a City
Council Review of the Director's Denial of an Accessory Use Permit
(AUP 12-001) for a Home Occupation by Lee White Located at 1750 N.
Ten Mile Road Approved with Conditions (Pg 11-15) & (Pg 28-37)
B. Resolution No. 12-844: A Resolution Approving the Transfer of the
Franchise Agreement to Perform Solid Waste Collection and
Disposal Services from Sanitary Services Corporation, Inc. to
Republic Services Approved (Pg 15-17)
8. Department Reports
A. Continued From March 7, 2012: Mayor's Office: Mayor's Youth
Advisory Council (MYAC) Update (Pg 17-18)
B. Finance Department: Strategic Plan Update (Pg 18-27)
C. Community Development: Update on Meridian's Energy Code
Compliance Efforts (Pg 27-28)
D. Community Development: Update on RFQ Process for Contracted
Services (Pg 37-40)
E. Public Works Environmental Division -Meridian Joins Regional
Partnership to Leverage Resources for Environmental Public
Education
(Moved to Item 5A) (Pg 3-6)
F. Public Works and Purchasing Departments: Award of Change Order
No. 2 to Task Order 782 "Ground Water and Wells Compilation" to
Meridian City Council Meeting Agenda -Tuesday, March 13, 2012 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Hydro Logic, Inc. for the Not-To-Exceed Amount of $34,000.00
Approved (Pg 40-42)
G. Planning Department: South Meridian Visioning Update (Pg 42-50)
H. Legal/Fire/Planning Departments: Amendment to Ordinance No. 12-
1505 to Allow Additional Sign on Fireworks Stands (Pg 50)
9. Ordinances
A. Ordinance No. 12-1505A: Meridian Fireworks Ordinance Update
Approved (Pg 50-51)
10. Future Meeting Topics
Adjourned at 5:52 p.m.
Meridian City Council Meeting Agenda -Tuesday, March 13, 2012 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council March 13, 20'12
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
March 13, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad
Hoaglun and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Pete Friedman, Warren
Stewart, Kyle Radek, Jamie Leslie, Perry Palmer, Steve Siddoway, Bruce Freckleton,
Mollie Mangerich, and Dean Willis.
ltern 'I: Rol[-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
Item 2: Pledge of Allegiance
De Weerd: Okay. Well, thank you for your patience. We are sorry we are getting
started a little bit late, but thank you for joining us this evening -- this afternoon. I'm
used to evenings. Okay. For the record it is Tuesday, March 13th. It's ten minutes
after 3:00. We will start with roll call attendance, Madam Clerk.
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: We do need to change -- move one thing. I'm going to request to move it up
to get people along their way and it's a short presentation, but the request is to move
Item 8-E Public Works Environmental Division regarding Meridian joining the regional
partnership for public -- environmental public education -- to make it 0-A, if you
wouldn't mind. Sa, 8-E would move to 5-A and, then, 5-A would become 5-B. With
that change, Madam Mayor, I would move adoption of the agenda as amended.
Meridian City Council
March 13, 2012
Page 2 0 52
Rountree: Second.
De ~/lleerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of February 21, 2012 PreCouncil Meeting
B. Approve Minutes of February 21, 2012 City Council Regular
Meeting
C. Approve Minutes of February 28, 2412 City Council Regular
Meeting
D, Final Order for Approval: TEC 12-001 Seyam Subdivision by
Ronald W. VanAuker Located North Side of E. Franklin Road,
Approximately 1,200 Feet East of Eagle Road Request: Time
,Extension Approval on the Preliminary Plat for Seyarn .
Subdivision in Order to Obtain the City Engineer's Signature
an the Final Pfat
E, Recreational Pathway Easement for ICON Credit Union
F. Sanitary Sewer Main Easement with Viper Investments, LLC
for the Construction and Maintenance of the Pine Trunk
Sewer Line
G. Approval of Beer, Wine and Liquor Licenses for 2412-2413 as
Follows:
Ultra Touch Car Wash 835 E. Fairview Ave. Beer
Pinnacle Sports Grill 2942 N. Eagle Rd. Beer1V11inelLiquor
Ling & Louie's 3210 E, Louise Dr. BeerlWinelLiquor
Sa wad-dee 1890 E. Fairview Ave. Suite B BeerlWine/Liquor
H. Approve Task Order 10238b far Meridian WWTP RAS
Conveyance System Reconfiguration to CH2M HILL for the
Not-To-Exceed amount of $219,854A4.04
Award of RFP and Agreement for Meridian Police Station
Retro-Commission for the Not-To-Exceed Amount of
$~ 20,4oo.a4
Meridian Cify Council
March 13, 2012
Page 3 0 52
Item 5: Community Items/Presentations
A. Kteiner Park Update
De Weerd: Item 4 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of the Consent Agenda and the Mayor to sign and Clerk to
attest.
Rountree: Second,
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is
no discussion, Madam Clerk, roll call.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd:. All ayes. Motion carried,.
MOTION CARRIED: ALL AYES.
Item 7: Action I#ems,
A. Public Works Environmental Division -Meridian Joins
Regional Partnership to Leverage Resources for
Environmental Public Education
De Weerd: Okay. We are already at 8-E. If only it worked that easy
Rountree: Are we done yet?
De Weerd: Boy, we only have a few more to go after this.
Mangerich: Thank you sa much far accommodating me and my guests today. Mollie
Mangerich with the Environmental Division. Mayor and City Council Members, I'm
going to be talking about a very innovative partnership that we have made with several
communities within our Treasure Valley for the purpose of improving our surFace and
storm water and t would invite my -- my friends in. It takes them awhile, so I will
continue. You know, it's a shot of wa#er and all.
Rountree: Eddy the trout
Meridian City Council
March 93, 2Q12
Page 4 0 52
Mangerich: Thank you so much for corning over. Hydro, how are you? And Eddy.
Thank you so much for coming over. 1 appreciate you being here. Welcome to the
City of Meridian City Council meeting. And we all know Hydro, who Is our mascot for
the Public Works Division.
De Weerd: You need to speak into the microphone. I'm sorry.
Mangerich: Thank you.
De Weerd: If you will introduce your guests.
Mangerich: Qn my right is Hydro, the Cify of Meridian Public Works mascot. Hydro
represents water throughout the different functions of our Public Works Department,
from our drinking water, to our wastewater, to our reclaimed water, to the protection of
our surface and storm water. On my left is the infamous Eddy Trout. Avery popular
icon mascot of the city of Boise and the six co-permitees surrounding the urban area,
who have a very strong public education campaign about storm water pollution
prevention and that's my presentation tonight.
De Weerd: Well, thank you for bringing your guests. We like fish in water.
Mangerich: I also would like to introduce Amy Hughes, who is the handier of Eddy
Trout. Could I ask you to stand up, please. She is our education coordinator for the
city of Baise and has just been a wonderful person to work with and has -- brings lots
of talent to our table. Thank you.
De Weerd: Thank you far joining us.
Mangerich: You know, within the Treasure Valley we have a network of surface water
systems, creeks, ditches, and drains that provide water for a variety of purposes to all
of our citizens, from providing pressurized irrigation to the important irrigation function
of our agricultural lands. So, serving both urban and ag environments. Besides
providing water, this network of water systems also receives polluted water from the
runoff of our storm drains and our gutters that discharge into this network of water,
which eventually flaws, join up, and discharge into the Baise River water system. So,
together all of us users and purveyors of these water systems have shared challenges
and we have shared opportunities. You know, the majority of pollution, surprisingly, of
our water systems in the Treasure Valley are not from the end of the pipe and are not
from permitted sources. For example, it`s not from our wastewater treatment facility,
it's not from our larger generators of industry within the Treasure Valley, it comes from
what we call nanpoint source generators. That's you and I as households, businesses,
landowners, construction, developers and farmers and it's to this paint that EPA has
looked at many communities and has made them become a permitted entity under the
municipal storm -- excuse me -- the MS storm -- Municipal Separate Storm Sewer
System. That's next. They helped develop a public education campaign to help
reduce those pollutants. So, we put our heads together and, in fact, it was the city of
Meridian City Council
March 13, 2012
Page 5 0 52
Boise and its permitted partners in the Partners for Clean Water, that said we should
expand this to a water shed approach, as awe share many of the same troubled
waters, the same sort of pollutants #hat we are dealing with. I have on the slide that
there are six code permittees ~- and you know them well. There are six of them; right?
Can you say six? Does that work? Okay. Great. And, then, the City of Meridian and
the city of Caldwell have joined in as friends of Partners For Clean Water. Each
regulated and underscores, as I said, to put together a public information pollution
prevention program under EPA`s permitted system. Meridian acknowledges our
unique sfiatus as a non~NPDS phase two permit holder within the Treasure Valley.
And Hydro knows this and we do a lot of education about water quality and pollution
prevent in the classroom. One most recently in Hunter Elementary. So, I really thank
Hydro far being there with us, But Meridian also acknowledges our responsibility to
provide public information to our citizens regardless if we are under a permit or not.
Next, please. A public information campaign fihat the city of Boise and the Partners
For Clean Water have allowed us to join into far the cost of 4,800 dollars, provides a
multi-media approach with a theme that transfers across all of our water shed, all of
our communities, incorporated and non. We have a series of public service
announcements that Amy's consultants have put together, of which Meridian will have
a tag line on as a friend of Partners Far Clean Water. We will have a series of
billboards -- actually, one on Fairview and Five File -- just west of Five Mile. It's a
digital one. And we have also. got.some bus advertising. Next slide. Here is our water
shed theme. Click, Or enter, please. Clean and Pristine. While the Boise River is the
iconic body of water running through the Treasure Valley, many of its tributaries,
creeks and drains contribute to that quality of water as it enters that system, which we
primarily recreation and fish on. Click. Thank you. We are looking at targeted
pollutants of concern. Our pet waste, yard waste, household hazardous waste, oil,
pesticides, fertilizers -- thank you. Next. Under Meridian's bid's billboard we decided
to directly target those pollutants that EPA has described as a 303-D listed. They have
special attention on Five, Ten, and 15 Mile Creeks for both phosphorus and for
bacteria and so we decided to join in this campaign to help educate people to pick up
their dog waste and to use nitrogen -- or, I'rn sorry, phosphorus law fertilizers or at
least to fallow the application directions. Next. This is the wonderful scheme of our
Meridian bus advertising. On Valley Ride we have got two of our Valley Rides coming
in. Numbers 40 and 43. Forty, [believe, stops down here south on Overland. We
have something like 20 trips aday -- Amy, is that correct? Yes. And I might go back
and say you gave some pretty amazing data as to the numbers of thousands of digital
slides that we will have on our biNboard as well So, that's very exciting we get that.
Next, please. As well Meridian will be launching in April -- and I will come back to you
then -- with a partnership with our City Parks and Recreation, anon-profit called
Helping Idaho Dags, who carry with them a bevvy of volunteers from 4-H youth to
other youth groups, that will help us do education campaigns along our parks and
pathways and our creeks and our drains to help pick up dog waste to keep our water
clean, our esthetics for all users of our park system and that we have proper disposal
of these efForts and I really appreciate that the city of Boise is allowing us to use their
campaign on that. Next as well So, today just an introduction of a wonderful,
innovative, inexpensive little campaign that we are most privileged to join in an,
Meridian Cify Council
March 13, 2012
Page 6 0 52
because they are robust and they are well known for their public education and the
response from the data they get from that. So, with that I'd like to applaud the Boise --
the city of Boise and the Partners For Clean Water and City of Meridian for hopping on.
De Weerd: Thank you, Mollie. And thank you to your friends. Any questions from City
Council Members?
Bird: I have none.
Mangerich: Thank you, guys.
B. Kleiner Park Update
De Weerd: Thank you. Okay. Item No. 5-B -- or the amended 5-A, now 5-B. 1'll turn
this over to our Director Steve Siddoway.
Siddoway: Thank you, Madam Mayor, Members of the Council. Last week it was
requested that I come back this week with an update about Julius M. Kleiner Memorial
Park, which I'm happy to da. As 1 get into it, though, there is someone here with me
that I want to take just a minute and recognize and that is Elroy Huff. There is a lot of
people that deserve a lot of credit out there, but in m_y opinion Elroy has really gone
above and beyond, logging hundreds of hours out there, being our department's liaison
with the construction managers out there. And, like I say, there are many people who
deserve credit out there, but I particularly -- 1 asked Elroy to come today, so that I could
publicly say thank you to him with you, because his -- his eyes and ears on the project
in large part what is making sure we get what we need out of this park. So, this is
Kleiner Park. I know you have seen the master plan before, but I just wanted to start
with that, just to orient us as to what we are talking about, the two large ponds, the
loop road, parking, arboretum, senior center. We will talk a little bit about those --
same of those elements. But as an update, the main update to give is on the
construction project and moving towards the grand opening. These are a!I pictures
taken at various stages throughout last year. A lot has happened in last year from the
construction of the ponds and paving, to the structures being built and there were walk
throughs today and yesterday happening with the senior center and other structures.
Many of the structures are just this close, literally, to getting their certificates of
occupancy. As you know, a lot of the park is underground. This is just a reminder of
some of the numbers that go into the park construction that are actually things that we
don`t see and that's been a lot of the activity over the --- you know, the previous year
and it's been really rewarding over the last six, eight months to really start seeing
things coming up above ground. one of those things has been the Rock Of Honor
plaza and many of you I know were there at our dedication ceremony on 11/11111, last
November, and Mr. Kleiner was in town and it was just a real highlight throughout this
construction process over the -- this last fall and winter that I wanted to take a minute
to mention. It's a wonderful place. Right next to that is the senior center and we have
two representatives of the senior center in the audience, Cindy and Pauline, here to
hear a bit of this update. The senior center is beautiful. If you haven't had a chance to
Meridian City Council
March 13, 2412
Page 7 0 52
go out and see it we need to make an opportunity for you to do so. My hat's off to the
architect Walt Lindgren with Johnson Architects. He designed, in my opinion, just a
first class structure out there and I think the senior center feels the same way. tt is --
the views from their event center out over the pond and into the park will make that
one really amazing event roam. The active recreation complex is also starting to come
above ground. The playground was installed last fall. You may have actually seen
that from the road. But work is being done right now on the splash pad, the bocce ball
courts, the sand volleyball courts and other elements that are in that active recreation
complex. The signage has also gone up recently. This is just, obviously, a cardboard
mock up, but the signs themselves are -- are art pieces in their own right and they are
pretty remarkable, as are the benches and I think Elroy was out there yesterday and
today putting benches out -- out in the park. So, some of those things are starting to
happen and that is exciting, We are also working on the you are here signs, which are
the mock up -- little mock up is this on here. And we have one more stree# to name as
I will mention in just -- give an update right here. So, i think is the meat of what you
were looking for. What are we doing now, what are our next steps, how do we get to a
grand opening. One of the next s#eps that you will see is a memorandum of
understanding be#ween the city and the park trustees. Ted Baird from the Legal
Department, myself, met with the trustees on Friday to talk about this MOU and we are
kind of laying out the expectations of the various parties, what their deed restrictions
will„ be, what we expect in terms.of completion and the moving towards the next bullet,
which is the actual deed transfer. We have set a target date for that deed transfer to
happen on or around May 1st. So, our -- the goal is to have the construction activity
done by and large by the end of April, which is only about six weeks away. So, lots to
do in six weeks. The street naming that I mentioned there -- we recently learned that
the name we have been using for the road just south of the park -- we have called it
Park Lane far two or three years -- is not approved -- is not -- is not going to get
approved through the Ada County street naming committee because of existing streets
with that name. t have a request in right now to get it named Eldon Grey Road. Mr.
Kleiner himself asked if that could be the case. Haven't heard back yet for sure
whether it's going to be approved, but that is the direction we are currently going and
hoping for some version of Eldon's name to be on that -- on that street sign.
De Weerd: Very coal.
Siddoway: Construction coordination is ongoing. And I put on here some of the things
that we as the city have involvement in, as opposed to things that are just being
handled by contractors. Drinking foundations. We have a standard for drinking
fountains and they are being fabricated in our shop and being installed out there.
Storm drain pits. The bollard fabrication. The trash cans, picnic tables, benches,
getting those assembled and put out. The gate an the service road. The resting door
lock system that ties into our maxi cams, so they ~- we have some electronic locking
capabilities. Construction of vol[eyball standards. Reservation boards will be going up
soon. I put barbecues on there last, just to mention that the budget is -- is getting tight.
We are near the end. You know, we got the -- we are just weeks away from the
ending. The trust has made the decision to not order the steel right now for the
Meridian City Council
March 13, 2012
Page i3 0 52
construction of the barbecues. We still ---- the grills themselves have been purchased,
but the steel is going to wait until they get roads finished, bills paid, and know exactly
where they are, because we are -- you know, even 15 million dollars it turns out
eventually runs out. The maintenance activities are actually also going on out there.
tNe are connecting the irrigation system to our maxi com. It's time -- we are putting
down pre-emergent herbicides, doing our spring fertilization, both the turf and trees,
and trying to get the park up and green and ready for some activity this year.
Volunteer projects. I just want to say a word about -- between Elroy and Collin and
Jeremy I think has also been involved in coordinating those, they have logged over
1,700 hours of volunteer projects in Kleiner Park alone since last June, doing things
like tree planting, picnic table assembly, trash can assembling, things like that. There
is still two more to go this month and they -- so, that will put them over the 17 -- they
are already almost 1,700 hours. That's athree-quarter time position for a full year.
Bird: That's right.
Siddoway: -- that's been saved by their efforts out there. Finally, I want to mention that
Co[tin will be before you in a couple of weeks to bring forward the shelter and park
reservation fees. We plan on sending those out to the paper for notice -- have to go
for public notice for a couple of weeks. The small shelters will -- we are proposing to
begin renting at about 50 dollars and the large ,shelters, for ,100, and,, Then, there. are.
park reservation fees depending on, excuse me, numbers of people and things that go
up from there. But he will give you the ful[ details when he comes before you in a
couple of weeks, but I just wanted to let you know that that is coming, as we are
getting ready to own and operate a park. So, that takes us to the grand opening,
which is only 12 weeks away, even though here we sit in mid March and June does
seem a little bit like a long ways away, but it's not for us and there is a lot to do over
the next 12 weeks, but we are excited to have that grand opening date in sight and we
are working on a celebration that day, June 9t"~ It will be a Saturday. Rather than just
having the half hour to an hour ribbon cutting ceremony, we are looking at making it an
event We are going to provide tours of the park, bring in bounce houses, vendors, fun
activities for the family, same bands, music. The Meridian symphony has actually
agreed to be our first user of the band shell out there and they will have a concert at
0:00 p.m, on that evening. So, we are very excited about some of the things we have
coming together for that day. Mr. Kleiner is coming to town and we want to let him
know how much we appreciate this gift that he is giving us. So, with that I will stand far
any questions.
De Weerd: Council, any questions?
Bird: Just a great report.
Rountree: Madam Mayor. Elroy is here and we have talked about our flock of friends
out there. Have you come up with any kind of solution?
Meridian City Council
March 13, 2012
Page 9 0 52
De Weerd: They have done tremendous, because we talk about geese all the time,
but they have a permit to remove any nes#ing and our staff has gotten into physical
condition by chasing geese and I think they are winning the battle from the sounds of
the report that we had earlier today. Mike, do you want to make commenfi? You have
to do it on the microphone.
Siddoway: I will let -- Elroy has done most of the research, so let me do give credit
here, but Mike's actually prepared a presentation for the parks commission tonight on
this very subject. So, he has a presentation ready to go. 1'll let him go --
Bird: You mean tomorrow night.
Siddoway: --ahead and say a few words on what we are doing. Oh. Tomorrow night.
Thank you. Not tonight.
De Weerd: So, has Elroy been the one that is getting in physical condition?
Barton: Well, we have actually exhausted our clothing budget for the year, because
we are wearing wolf costumes and going around and scaring them. You know, I think
we are doing pretty good. I heard today -- I asked the question, just because tomorrow
night I'm going to, be talking about management strategies to the parks commission
and today there were two in the park. So, we went from, you know, that migratory
event that we had in the winter where they are just all over the place, to the hardcore
geese that want to set up and cal[ the park or a place home, so it's -- you know, we
have --our management strategy so far has just been harassment and -- from chasing
the -- some other things that seem to be working pretty well and, you know, I think we
could live with two, but any more than that probably not. You can still -- if you go out
and you walk around there is evidence that they have been there and been grazing all
over the pathways and the promenade and, you know, we -- we think that's
unacceptable. So, we are going to work hard at having fihem find another place to call
home.
De Weerd: Well, we all know if you don't harass them they will harass you. So, if
anyone's been chased by a goose will know what that meant.
Barton: Yeah. That's -
De Weerd: They are not nice.
Rountree; Very good. Thank you.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Meridian City Council
March 13, 2012
Page 10 0 52
Zaremba: On that subject, l have expressed an opinion before that I think one of the
things that prevents a resident population of geese sticking around is allowing the
ponds to go dry during the winter sometime. I realize all of us would like those lakes or
ponds to have water in them year around, but I am asking 1 guess just as a cautionary
measure to make sure that when we do draft the MOU that it doesn't require us to
keep them wet, because there may be occasional years when we decide -- for any
reason, maintenance or other reasons or people skating on thin ice or geese, that we
may occasionally -- I'm not saying every year that we may occasionally want to dry
them and -- and I kind ofi bring that up, because I know it makes a difference to the
geese on galfi courses. Those ponds go dry every year and there is no resident
population. Everybody seems to be transient and I just want to make sure the MOU
doesn't have a requirement that we have to keep water in it year around every year
forever or we Lose the park, so ~~
Siddaway: Thank you, Madam Mayor and Councilman Zaremba. I would just say a
couple things. One, I know of no anticipated restrictions that would require us to keep
that pond level full, We did drain it this winter and it did help us with that. There has
been a desire expressed to see us try to keep the ponds full and it would be our intent
to try to keep them fu[I and see if we can keep the geese down through other
management activities, but it's a tool that -- as you mentioned, that we will want to
make sure that we have long term..
Zaremba: Great. Thank you. That's all I'm asking
De Weerd: And there are other programs that we have talked about that might help
Siddoway: The Christmas goose program.
De Weerd: Well, that and the off leash -- the off leash hours, you know.
Siddaway: Yeah.
De Weerd: We have gotten creative in our ideas
Bird: Put the Rountree Bark Park out there.
De Weerd; Yeah.
Siddoway: Any other questions?
De Weerd: Thank you for the update. We appreciate it. And we are excited to see
the grand opening.
Siddoway: We are excited fio host you out there. So, thank you.
Item 6: Items Moved From Consent Agenda
Meridian City Council
March 13, 2012
Aage 11 0 52
De Weerd: Thank you. Okay
Agenda to this item.
Item 7: Action Items
There were na items removed from the Consent
A. Continued from March 7, 2012: AP 12-001 Request: Appeal for
a City Council Review of the Director's Denial of an
Accessory Use Permit (AUP 12-007) for a Home Occupation
by Lee White Located at 1750 N. Ten Miie Road
De Weerd: So, we wilt move to Item 7-A, which is a continued meeting from March 7rh
We had asked staff for additional information via the agreement, so I will turn this over
to Bill Parsons -- who is not here.
Friedman: Madam Mayor, Members of the Council, Bill, thankfully, sat in for me last
week. I was home feeling like I had been run over by a truck and happy to say I'm
feeling much better now. Sa, Bill and I have collaborated, as well as the city attorney's
office, and as Mayor indicated, this is a continuation of a hearing that started on
February 28th considering the denial of Mr. White's home occupation permit. Over the
course of the last two weeks and throughout the Council's considerations, we were
asked to put together a list of conditions. As we understand it the Council was possibly
considering for approving the permit and I have articulated those in a memorandum
that I circulated to Council today. I have also included a couple of attachments
showing where particular areas, as we understand it, would be possible for some of
the activities to take place. One thing I did point out was there was a question about
the ability of Mr. White with anybody coming to his house to utilize that access drive
between his property and Walgreen's and we did come up with a record of survey, in
effect, grants access across that property. So, that was one concern that we were
able to take care of and address. So, that's -- as you will see in this graphic, really,
there is a variety of areas where it could occur, but as we indicated in the -- in the
memo to you if material was to be stored in this area it would be required to be
screened by a six foot fence. If Mr. White was to store the area -- materials behind his
shed there, then, the fencing wouldn't be required. We understand there was a desire
to see an area for parking, which would be in front of the garage, which is where the
material currently are stored, as well as a condition that there be no display, storage,
or signs in the front yard and, then, the restriction having one sign consistent with the
city sign code of six square feet. There was a condition discussed that the permit is
subject to revocation if there is found to be a violation, with 30 days notice. And that
Mr. White connect somehow the garage accessory structure to the house via a trellis
as he represented at the public hearing apparently last week. We have met with our
building staff and understands that there will be some -- a building permit requirement
far that. In addition to the additional fencing that he puts up that will require a fencing
permit. So, I trust we captured those items that you were discussing and at this point
be happy to answer any questions or address any comments you might have.
Meridian City Council
March 13, 2012
Page 12 0 52
De Weerd: Thank you, Pete. And I assume that staff feels comfortable with where we
are at today?
Friedman: Yes, we are. We are -- Madam Mayor, Members of the Council, we are
ready to take your lead, if it is the will of the Council to approve a home occupation
permit for Mr. White, whatever conditions Council comes up with there are no required
findings ar anything. What we would do is we would take any conditions that the
Council may come up with, put them in a letter of approval, and issue the letter of
approval One thing we would ask is that recommended condition number nine is --
we have adate -- the directive from you how soon you would want to see all of the
requirements in compliance, whether it be 21 days, 30 days --
De Weerd: Okay. And I will assume that you're comfortable because this will set a
precedence of sorts, so --
Friedman: It will set a precedence of sort. I -- you know, I will follow the Council's lead
on this. We are -- as we indicated before, we will be taking a look at our home
occupation regulations. Kristi is doing some research now. Some of the things we
have been finding initially are that we are really not too much at variance from what's
happening around the nation. We think there may be opportunities for some tweaks
and some other considerations.. Certainly we will put together a tha.raugh packe# of
information and I will probably schedule a workshop with you ante we have completed
our research and. then. move forward.
De Weerd: Okay. Thank you, Pete. Any questions? Mr. Zaremba.
Zaremba: Madam Mayor, I would just comment an -- an the subject of whether it
establishes a precedent or not, l would not want other people to feel comfortable that it
is a precedent. This, as we have discussed, is a very unique property, it's not in the
middle of a residential subdivision, it's visually and physically separated from being in
the middle of a residential subdivision. So, as we work towards making this exception
or approval or whatever it is that we are doing, that does not mean that somebody else
that was in the middle of a residential subdivision should expect this kind of exception.
This is not a precedent, it`s a very unique property, and -- and whereas we can see
that same accommodation makes sense here, that does not mean that that's going to
carry over to somewhere else. And since I have the microphone let me make a
second comment as well, if I may. 1 may have said last week that I was leaning
towards ar thinking that this accessory building was their garage and that we needed
to maintain the ability to park cars in the garage. I now realize there is actually a
house garage attached to the building and their vehicles go in that garage. So, if l said
same#hing about needing to park cars in what is going to be his workshop, I na longer
feel that.
De Weerd: Thank you for that clarification. Any other questions, comments, from
Council right now?
Meridian City Council
March 13, 2Q12
Page 13 a 52
Rountree: I have none.
De Weerd: Mr. White, do you have anything you would like to add?
White; Madam Mayor and Council Members, my name is Lee White. I'm at 17 -- still
get choked up here. 175Q North Ten Mile Road. I appreciate you Council members
and Mayor for having rapid fire variety of things that you have had to deal with and,
then, I come before you with something totally unique. I have to appreciate what you
do. I just minutes before the meeting started received this memorandum from Mr.
Friedman. I had my own notes and notes from the meeting, but this is a pretty good
size compilation of what's taken place. Let's just go down number one, two, three, four
and --
De Weerd: Okay. But we are -- we are constricted with time, so you have five minutes
and I am timing you.
White: Fire one.
De Weerd: So be quick.
White:, Number one. No storage outside -- outside storage, display sign,. no problem.,
Number two. Vehicular access to the accessory structure. We just covered that. One
sign. Number three. A sign is being made. It's going to be either two feet by two feet
or two and a half feet by two feet. The design was passed through the Council and
Mayor last week, which I think is going to be a real nice thing to have. Number four.
Materials currently stored on the south side of the property outside the fence, that is
nearly all completed. Cleaned up. I have a little bit of wood yet to move. That will be
taken care of. Must be placed -- okay. I have a problem with the area that's indicated
here, display and storage area screening. I have -- because [ am anxious to get this
underway, I have already removed an existing fence, which is on the left side of -- get
the arrow just a little mare to the right. The other way. Right there at the edge of the
dark area. That I have removed a small fence and insta[led an existing or a new six
foot fence from the property line back to approximately six feet in front of the building.
That's completed. And, then, the next problem I have is required parking area, this
black area, that cannot be required parking area, because that's where the display and
merchandise is going to be put. Parking is going to have to be in the red zone,
because there is plenty of room for that. There is no way that !can da anything if we
have to have the parking in that confined space. It is -- it's made for storage, RV, and
otherwise. Number five. The applicant must connect the accessory structure. Again,
being anxious to get this underway I did not understand in the communication that
have had that there was going to be a building permit needed for that. I went ahead
and I have installed three four-by-four pasts and connected building to building with
two by fours. I have plc#ures if you would like to see. I think it's a nice part to the job.
In fact, here is a picture of bath. Can we move to item number six? Okay. Finished
goods must be displayed on the property behind a fence in the location specified in
Exhibit A. The -- where this arrow is showing at this point is a flower bed. Rose
Meridian City Council
March 13, 2012
Page 14 0 52
garden. That is not intended -- or in my wife's idea any idea of making that a display
area. The display area needs to be where the black area is in order for us to have the
sign be of value to us being, basically, in back of it and above it. Number seven. Is
there any -- that has to be where the parking takes place. I already have verbally
obtained from the people. Do I still need to get written permission far the use of this
driveway? I think that that was covered and it is not disapproved -- or not necessary.
Is that correct? Since the nature of the driveway there? Do I still need to have this in
writing?
De Weerd: Mr. Nary or Mr. Friedman?
White: I would feel like it may not be necessary, but, of course, I'm kind of one way
with some of these things.
Friedman: Madam Mayor, Members of the Council, the record of survey simply
indicates that that's an ingress-egress easement, so it would really be up to the
underlying property owners to determine whether ar not parking would be allowable
there and we also want to make sure that there might not be an issue for people
coming and going from Walgreen's.
De Weerd; I guess, staff, can we -- can we just have you work with. Mr. .White -- if he
just got this report -- and discuss it with them outside, identify any -- any
disagreements and we can bring that up after our strategic plan update? 1--
Nary: Madam Mayor, Members of the Council, absolutely we can meet with Mr. White.
I do want to make one thing, though. Mr. White said he wasn't clear that he needed a
building permit. I met with Mr. White on March 1st in my office with Bruce Freckleton
and Kristi Vigil and told him that he would need a building permit for this awning, as
well as a fence permit for the permit. And Mr. White was irritated that he had to get a
permit and we told him the Council has not waived any permitting requirements for
structures. This is a structure that's attached to his house and attached to this building
and, therefore, a building permit was required. So, it was clear to Mr. White on March
1st that a permit was required before this work was to begin. So, I just wanted to clear
that up, because he said he was unclear. He was clear that day, because he was very
irritated that he had to have that. But we can meet with hirn outside if you would like,
Madam Mayor, and go over these, so that we can come back and the Council can,
then, decide what they would like to keep or not.
De Weerd: Council, does that --
Bird: That's fine with me, Tammy.
De Weerd: Okay.
Rountree: Works for me.
Meridian City Council
March 13, 2012
Page 15 0 52
De Weerd: Well, why don't we do that. I will go ahead and move, then, to Item 7-B,
which is resolution number 12-844. And, Council, Last week you had asked for
additions to the attachment and so I want to see ifi you were comfortable with the
additional information and if there is any further infiormation needed.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, another issue that's come up that we
just want you to be aware of -- Mr. White, we will be in that little roam here in just a
second.
White: This one here?
De Weerd: For now.
B. Resolution No. 12-844: A Resolution Anorovina the Transfer
Collection and Disposal Services from Sanitary Services
Corporation, .Inc..to Republic. Services
Nary: Last week it came to our attention that SSC has a current agreement for
recyclables -- for the recyclables that we collect in the City of Meridian to be taken to
Western Recycling and that agreement requires bath parties' consent, both SSC and
Western, to nullify that agreement or extinguish it. Sa, it's a different wrinkle and I
don't think it's problematic. I did contact Rochel from Republic is here today and Steve
Sedlacek knows about it. I just wanted you to be aware that's a wrinkle that wi11
probably have to get worked out probably after this transfer occurs, but right now all of
the city's recyclables ga to Western in Boise. Technically after this -- if that doesn't get
resolved when this MERF gets built, they would still be going to Boise. But I would
anticipate that's going to get worked out, but I just wanted you to be aware of it prior to
this approval.
Bird: Madam Mayor -- or Mr. President?
Hoaglun: Councilman Bird.
Bird: Bill, on that, though, fihat -- that shouldn't hinder any part of this -- of the
franchise change. This is something that will --- they are -- they are actually assuming
that agreement with Western and at the time they want to change that, then, they
come in as their entity; right? It, actually, doesn't have anything to do with the -- the
change of the entities to use right now, does it, Bill?
Nary: Right. Madam Mayor, Members of the Council, Council Member Bird, no,
because this is not an agreement with the city --
Meridian City Council
March 13, 2012
Page 96 0 52
Bird: Yeah.
Nary: -- this is an agreement between SSC --
Bird: And Western.
Nary: --and Western --
Bird: Yeah.
Nary: -- so, yes, Republic would be assuming those requirements. So, this is
something probably Republic and Western can work out and may require your
direction at some point or it may be an issue for you to address at some point in the
future, but I just wanted you to be aware, because it was a new wrinkle we hadn't
discovered until last week.
Bird: Thank you.
Nary: Again, they are both here if you had questions for either Mr. Sedlacek or
Rochel, so --
De Weerd: Okay.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I did want to find out from the representative from Republic if they have seen
the addendum to Exhibit A and if they were in agreement with that -- of the
requirements that -- that we have had with SSC on some of the extra activities that
they provided to the -- to the community. Could we have a yea or nay on that, if you
wouldn't mind?
Kline: Madam Mayor and Council, I got this just this afternoon as I got to the Council
meeting, so I haven't had a chance to look at it yet and -- did Dave see this before
today? Has he seen it yet? Na. So, we got it just this afternoon and I'm sure it's
acceptable. it's probably all the things we talked about prior to -- t guess this evening.
So, we will look over it and, then, I think work with Mr. Nary if that sounds right, if there
is anything that it doesn't say, but, otherwise, I'm sure it's fine.
Hoaglun: Okay. Thank you.
Kline: Thanks. Any other questions?
Bird: State her name for the record.
Meridian City Council
March 13, 2012
Page 17 a v2
Kline: Oh. Roche) Kline. Republic Services. Thank you.
De Weerd: Sorry, Roche). Okay. Nothing further from Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: With that if it's proper I would move that we approve resolution number 12-844.
Rountree: Second.
De Weerd: I have a motion and a second on this item. Any discussion? Madam
Clerk.
Zaremba: Madam Mayor?
De Weerd: Oh, I`m sorry. Mr. Zaremba.
Zaremba: Just to be clear that the approval does include the new addendum to the --
Bird: As part of the resolution.
Zaremba: Yes. Okay.
De Weerd: Okay. Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOT1ON CARRIED: ALL AYES.
Item 8: Qepartment Reports
A. Continued From March 7, 20'12: Mayor's Office: Mayor's Youth
Advisory Council {MYAC) Update
De Weerd; Okay. Item $-A is continued from March 7th' It's the MAYO report and I'll
turn this over to Luke. And although he doesn't look like one of our youth council
members, he may act like #hem, though.
Cavener: Yeah. Thank you, Madam Mayor, Members of the Council. Don`t adjust
your sets, I am not a high school youth, nor do I pretend to be. Our youth who was
scheduled to give his presentation had some school projects that come up, senior
projects, and college preparation and so he asked me to fill in far his place this
Meridian City Cauncii
March 13, 2012
Page 18 0 52
afternoon. But 1 know that you have heard from our youth council all year long and
they make this presentation for me easy, because I think they have done a great jab of
show casing some of the events that they have been doing. I really believe that this
year with the leadership that we have had from our youth council it's probably the best
council that we have had since I have been on board with the city and it's been a real
pleasure and joy to work with them. I will be brief. I just wanted to update you on
some events that they have coming up. The bigges#, of course, is their annual youth
council dinner auction. I will give a flier to the clerk and she can pass them out to you.
But that is coming up next Thursday. It will be at Renaissance High School. Dinner
will be Italian fare by Johnny Carino's and ['m really proud of them. This year they
have selected the Meridian Valley Humane Society as their -- their benefactor and
think that's a great partnership between our youth and another cause that's very
worthy in Meridian. A couple other great events that our youth council are going to be
doing, They will be serving with the Solid Waste Advisory Gommission passing out
reusable shopping bags around Earth Day. They have the Teen Activities Council.
This is probably their most popular TAC event all year long. lt's at Wahooz. That will
be towards the end of April. t3ur youth council have their very own Alive at 2~
presentation put on with the Meridian Police Department. As you may recall, some of
our youth went to Washington DC earlier this fall and the funds that sent them was
provided by office of Highway Safety. They have asked as a way of saying thanks
that we hake an Alive At 25 event for just our youth council and they are excited to,
help facilitate that. The other event they have coming up -- typically youth council
really starts to taper down towards the end of April and this year, like I said, our council
has been really remarkable and they want to have one large event to end in May and
they will be hosting the very first Treasure Valley Youth Summit where they wi[[ be
inviting youth councils from across south Idaho, as well as high school student councils
to come here on three topics that are very prevalent in today's high schools, distracted
driving, substance abuse, and bullying and (think it's really amazing that our youth
council is the one that is driving that. Sa, they continue to be amazing leaders. They
have been featured down at the capifial advocating in favor of an anti-texting while
driving law, have been interviewed by a variety of media outlets, and continue to do a
great job of representing this city and the Mayor's office. So, it's always been my
pleasure to serve with them. With that l will stand for any questions or clarification that
can provide.
De Weerd: Council, any questions?
Bird: I have none.
Rountree: t have none. Thanks, Luke.
Cavener: Thank you.
B. Finance Department: Strategic Plan Updafie
Meridian City Council
March 13, 2012
Page 19 0 52
De Weerd: Thank you, Luke. Okay. Under 8-B is our Finance Department our,
strategic plan update. 1'll turn this to Stacy.
Kilchenmann: Goad afternoon. I don't have the City Hall virus ye#, but I do have hay
fever, so if I'm coughing that's why. When we were at the Coffee with the Mayor this
morning some of us were very attracted to a sign we saw there and I think it said: Be
bright, be brief, be gone. So, I don't know if I will make the be bright part, but I'[I try to
do the be brief part, [just wanted to reiterate a few of our core values to start out with,
but I think these four probably surn up our department. Transparency, accountability,
conservatism, and high ethical and professional standards. And, of course, customer
service is one of our main values. And I hate this picture, by the way, so it was really
big of me to include it in here. I'm going to start and just briefly go through each of our
functions. I'm going to start with utility billing accomplishments and challenges. Carrie
got her hair cut, so that was kind of a big one.
Bird: Introduce our new employee.
Kilchenmann: Yeah. So, one of the big things that Carrie and the water department
did together I believe they created something they call SOTO, which means set up turn
on and briefly what it is is in the past when the people were -- when the work crew was
actually out in the field,turning the water off and someone came in and paid, there was
no way to talk between those two. So, they might be in there paying while their water
is turned off and they are getting charged a setup fee and it was a source of huge
contention. So, this has eliminated that, because now the -- people in utility billing can
immediately talk to the people in the field and so this has reduced our turn off by about
50 per month since it went into effect. Some of the other challenges -- we have one
big challenge and that is the limitations of our billing software. We have had our
software for a considerable amount of time. It's not really built for a huge or a big
da#abase, it doesn't really talk that well or it would take a great deal of effort to get it to
talk to some of the city's new software, so we have been thinking about this, but, you
know, it works and why upset the apple cart, but it's probably time that we are going to
have to start looking at this seriously. So, this will affect the water department, it will
affect our department and, of course, it will affect everybody that lives in Meridian. So,
that will be a big project. The phone payment system has definitely increased
customer service, because people, especially on turn off day people have an option if
they can't come into the office, et cetera. It's -- Carrie said it does have -- it's sensitive
to background noise on cell phones, so that's something that we are working on
currently. So, their focus, basically, for the upcoming calendar year, fiscal year, is to
look at software and, then, also continuing to Look at more information to add to the
bills, such as bill redates, consumption history like you might see on Idaho Power, et
cetera. So, this is just -~ I didn't do this with a lot of the departments, but 1 did it with
billing so you can jus# kind of see where their work -- the volume of their work. So, you
can see that, actually, the shut offs have gone dawn, which is great. That's the
average number of water turned off per shut off. Kind of redundant, but -- average
monthly phone calls -- for'11 it went down. You can see they spent a lot of time on the
phone. So, I think that's something that's probably a little unique about the City of
Meridian City Council
March 13, 2412
Page 2Q o 52
Meridian, that we actually talk to people in person, versus routing them through a
phone system. Cart exchanges. Too bad Steve left, because that's a big one. When
we went to the new system people exchanging their carts. There is same information
about rental billings and the Meridian CARES program is actually being utilized. I think
our budget is 25,000. About 18,000. So, purchasing. So, one of the big projects this
year, which I -- if the Mayor was absent we could take credit for it, but this was actually
her idea. So, she suggested that we get together with Public Works and gather some
-- some construction managers and contractors and developers throughout the
community to form a work group to get their input on what they think works and doesn't
work when they work with government to put -~ to give our input. Just kind of a work
group. So, that's actually been good. I think we have had seven or eight participants
from the development community who are really interested in doing this. So, we have
pulled information out of that. We have had a lot of internal work groups. I'm not going
to go through all of them, but four or five internal work groups that have worked across
the city to improve processes. Kind of an idea of purchasing workload. They
processed 328 case management requests aver the last year and 120 formal
procurements and Keith always wants me to say with no successful challenges, but I'm
always like -- knock on wood. But that's one of our goals. Employee purchase
training, that`s always ongoing. We just move from department to department to
provide specialized training. And, then, Thursday -- don't came to City Hall this
Thursday, because we are having what's called a reverse vendor trade show, so.that's
where several public en#ities, like the state, Ada County, the city of Boise, they sit
down at the booth and we have invited all kinds of vendors to come and walk through
and get information from all these different entities on how to do business with them,
what might be corning up, et cetera. So, it's turned out to be rather large. !think it's
probably about the size of that the Business Day. So, up coming projects, just try to
put more and more on the website for our vendors, so if they want to know if there is a
bid, they can just go out to the website, put some protest procedures, that type of
information out there. From the accounting side -- note I didn't put any
accomplishments, but we actually have had accomplishments, but one of the biggest
things that is happening right now is how fast and much the accounting standards are
change --- are in the process of changing. There is something called the Financial
Accounting Foundation and they are like the mother corporation, so they govern all the
entities thafi -- government and financial accounting standards. Sa, I have highlighted
those that are applicable to us. GASB. We always talk about that. And, then, the
governmental accounting standards advisory board. So, I just -- I'm pointing this out,
because it's interesting how -- how private and public accounting are merging together.
So, the president this January, in making the announcement of what's going to happen
and what's going to occur with these four bodies, I thought she said something that's
really pertinent. She said each of the standards setting their oversight activities
described is intended to accomplish an important, but challenging goal, to provide
clear, understandable, and comparable information at a reasonable cost that investors,
taxpayers, donors and others can rely on to make decisions about where to invest or
donate their money or about haw well their tax dollars are being used. l don't know
about the reasonable cost part, but -- so just some of the things that are on the board
and l just grabbed a few of them that are -- that are either in what we call statement
Meridian City Council
March 13, 2012
Page 21 0 52
period where they are out there and they are collecting public statement or they have
already moved past that and are in the rule setting stage. One that would be huge for
us is -- it has a fancy name -- economic condition reporting financial projections. That
just means catch in-flow and out-flow projections far five years forward. So, that's just
-- if there is five parts of this requirement, it would be extremely time consuming. So,
it's not even just income and expense out-flows and in-flows, it's cash in-flows and out-
flows and thafi would be required on an annual basis. So, there is another one that's
called report items previously recognized as assets and liabilities deferred in-flows and
outflows and I'm like, what, the artist formerly known as Prince -- I don`t even
understand that one, even though I have read it. Financial reporting for pension plans.
mentioned that last year. That`s done. So, we will have to start reporting our
employees' share of the PERSI fund as a liability. Luckily for us PERSI is very well
funded, so that's not really a problem. The worst one maybe --
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Would having to list that as a liability affect our city credit rating or anything?
mean it would -- it's not to our advantage to have to list that. It isn't really a liability of
ours.
Kilchenmann: No, I think if we were actually bonding -- we don't have a credit rating
anymore, but I think if we were actually bonding I don't think they would consider that.
It's just -- I'm not sure how it's going to look when it's in the report. That is just -- the
theory was -- well, a lot of pension plans are bankrupt and a lot of cities have really big
public safety post-retirement health plans or they have a part of the state's post-
retirement health plans and the thinking is you're the city, you granted this plan, so you
shouldn't be hiding it off your balance sheet, it should be on your balance sheet.
Bird: Right.
Kilchenmann: So, how the exact reporting is going to look I'm not sure, but we are not
going to borrow money, so we will be fine.
Zaremba: Okay. Thank you.
Kilchenmann: So, the other one is -- or another big one is they call it recognition of
elements of financial statement and measurement approaches. Really, it's a long
fancy way to say that certain items will have to be restated to fair market value every
year. So, for accoun#s that's a big thing, because we report everything at cost, so to
have to take assets and you have to provide documentation of how you revalue this
asset would be extremely time consuming. And I have to say that these are
controversial, but they are -- they are bullying their way through. I mean I really think
that they are going to happen. Just a couple other -- the codificafiian is putting
everything in one document that really our account staff should attend training on. !
Meridian City Council
March 13, 2012
Page 22 0 52
have attended some training and we shauld have that document, we shauld be very
familiar with it. Surprise. So, that's time consuming. Then there is something called
the global conversions project. So, this moves just outside the United States with the
idea that we don't want just one country to have accounting standards, we want
international accounting standards. And kind of -- you can see why this is aN
happening. I mean you look at corporate failures, real estate development fraud -- as
mentioned the post-retirement health benefits, cities going bankrupt, corruption, Bernie
Madoff, city of Bell, California. So, a lot of this is driven by bonding companies. It's
driven by retirement plans. It's driven by creditors. So, it's al[ this big push to say
blame it on the accountant. But it's just a big push far transparency. We want you to
all look the same, et cetera. And, as I said, it's expensive and there is controversy
about that -- about the expense of implementing these. So, moving on through that,
another thing that's really on our radar is called pertormance budgeting. And I know
you have all heard about performance budgeting and you have all seen examples of it.
It also may be mandated. It is on GATB radar, it's mandated, and a lot of -- I'd say the
majority of states have legisla#ed that it needs to happen. Charlie's probably familiar
with it very much. So, the advantage of it -- it kind of makes ameasure -- an output
measure, but that everybody feels comfortable with. It's like, well, we know if they
have a.corporatian did it make a profit yet? Yeah, it did. So, this is did the city do X
that they said they would da. So, we say we are going to have response times of three
minutes and we did it kind of, thing. It gives us a lot of public accountability,, It is a way
to decide in a maturing entity when you don't have a lot of growth income it's a way to
decide, well, should we increase the fire response time, should we have another
soccer field or shauld we increase the police response time? And it's kind of
considered, you know, a fair way to make those kind of decisions. The disadvantage
of it -- it becomes a massive data collection exercise. Just collecting tons of data that
nobody ever looks at. Sa, everybody really has to be an board with it. !t's very time
consuming in the inception. You have got to have measurements that are useful, that
they are easy to measure, but they mean something. And, of course, can't measure
everything. I mean there is quality of life issues, et cetera, that we can't measure. So,
in looking at it we are attending training. Right now it's too big for us to take on with
our current staff. So, our focus right now, what we are really focused on is financial
planning. We are doing projections, revenue projections, spending projections with the
C1P plan. I will just touch a little bit on that. Instead of just telling you that I'm going to
show you that. Kind of looking at the city, where have we come, where are we going.
So, the first thing that's probably the mast important is like, well, where is the money.
You know, where is it. So, if we look at the General Fund we see that most of the
money is in personnel. Seventy-three percent. That's standard. You know, that's
generally how general funds across the board in cities are structured and most of that,
as we have talked about, is in public safety. For the Enterprise Fund, discounting
capital, most of their money is operating and a lot of that operating fluctuates, because
they can have a five million -- well, I don't know, five million is probably too much. But
multi-million dollar master plans that are there for three years and, then, they are
removed. So, it's -- it's kind of -- that one fluctuates. When we look at the next slide
you can see that. Then in the capital you can see, well, that's all in the Enterprise
Fund, 12 million out of 18 million. So, this just looks -- so if we are saying, yeah, our
Meridian City Council
March 13, 2092
Page 23 a 52
money is pretty much in persannel, these are jus# some facts. I'm not going to read
through them, you can look at them later, but that show -- I always try to look at a five
year change in our personnel. So, this shows you where we were in 2008, where we
are in 2012. Again, our operating -- and, actually, far the General Fund, you will see
it's really varied, too. So, really, what we are -- we are concentrating on when we look
at controlling spending or managing spending or planning spending, is in persannel.
So, of course, this same graph I showed you last year, just updated for this year, the
correlation between population and employment growth. I think that's one ofi the big
drivers. I mean if you read literature across the board, the big driver for government --
state, county, city -- is population growth. So, again, I'm not going to read through
these. It's just something that you can look at that does -- the average annual change
-- so, it's an average across each of the five years and, then, they increase from eight
to 12, so just between two numbers and, then, that change from 1 ~ to 12. I mean you
can look at every -- all the operating just up and dawn, because, then, we had like the
police department has their bond payment they were making, sa when that was gone
the operating changed, sa it's utility -- all the master plans, et cetera, So, if we look at
~- went back and look at our fund balances by taking them -- the audit that we just
finished --the year end audit and see -- I took the General Fund is the black. The total
General Fund -- and that includes everything. Impact fee, capita[ improvement fund,
development services, et cetera . And, then, the unrestricted General Fund balance --
you see where. we went through that -- the huge growth, spurt and, then,, we dropped.
down again. Enterprise Fund slowly going up. General Fund going down. And that
star is if we took out our reserve -- actually, our reserve is about 8.2 million. But we
also had same of those whacky fund balance items in there. So, this is just a look at
the Enterprise Fund -- or the two fund balances and our fixed assets. So, it used to be
when we looked at the Enterprise Fund we saw that huge swing upwards in the fixed
assets and kind of a dropping down of a fund balance and now if we do that same
thing with the General Fund you can see that we have a big up swing in fixed assets
and kind of a dropping off of the fund balance. So, the General Fund -- this is just a
summary of what did we do over the last decade. Wha# did we build and where did we
get the money from and it includes vehicles, too. So, the black is the General Fund
and it's separated by each department, so they can see where their funds came from.
So, if you look at parks probably most of these funds are -- or a good portion of their
funds came from impact fees -- well, the majority from impact fees and donations. So,
just thought that was interesting, because we have had a !ot of increases in park
assets, but if we look at it, most of it's impact fees and donations. And, then, admin,
that's City Hall. So, the Enterprise Fund is in a stabilization -- kind of a stabilization
position now. These are from the audit again. That big spike downward when -- is
from when they transferred money to the City Hall and, then, you can see finally their
operating revenue is now starting to creep up aver their expense. Sa, where are we
going? So, that's where we have been, so where we are going? So, I just -- I just took
the General Fund and looked -- okay, let's -- this is a scenario far five years. Sa, the
scenarios that construction, taxable -- new construction increases our tax revenue two
percent a year. That's what it's been the last two or three years. The other big driver
here is total taxable market value of the city, which has been steadily decreasing. It
has decreased another ten percent over the last year. I'm going to say -- I`m going to
Meridian City Council
March 93, 2012
Page 24 0 52
be -- well, I'm going to be kind of liberal and say that Ada County only decreases at
five percent again in 2013. I see no change for'14 and it, actually, starts to increase in
'15, '16 and '17. I leave sales tax at three million, because it's pretty consistent for us.
That's a pretty safe number. We had a year where it went up 3.4, 3.5 million, but that's
-- that's kind of a swag. Building permit revenues stays about where it is. Building
Department stays about break even. Court revenue, unknown. 1 mean we could
possibly lose 400,000 dollars. And all our other revenue sources stayed -- remain
level, which they do. If you look even over the decade they stay pretty consistent.
Personnel and operating increases only three percent each year. And the wild card --
what do we da with our property taxes levy. So, if you look at that top graph, the graph
on the right, that is our his#orical money that we have sat down and dawn in July -- or
before July to look at the -- in the budget workshop and say how much money can we
spend on enhancements. You can look at -- it was just huge in 2000 --- just 2007, '8
and '9 and now dropping off. So, it's like, well, what if we don't take any tax increases,
what if we just live on two percent? That's the bottom graph where we are getting
pretty close. By the time we get out to year '17 the expenses cross over the income
and it's like the position that Enterprise Fund got into. There is some cost -- hidden
costs in here that 1 want you to think about when we do this -- our costs that happen
every year that we don't really necessarily think about. Our capital replacements,
mostly police and fire, are a half a million to a million dollars every year. Those aren't
in here because _ this is ,just. operating money. .The STEP, plan for the police
automatically increases, so you could say no merit, no nothing, they will still have
STEP plan increases. And last year we did everything. We did a STEP plan, we did
the three percent move the STEP in there and that was almost half a million dollars
just far one department. The COP granfi could end, that's about 300,000 dollars. We
could lose court revenue. We know -- I think we know health insurance cost is
increasing or we are worried that it will increase and we definitely have to keep our eye
on the legislative changes that could reduce our sales tax -- I mean there is ones that
could reduce our sales tax, eliminate the personal property tax. There is one that
could actually affect our new construction immediately and retroactive, which would be
similar to the one a couple of years ago where we lost 1.9 million dollars in our new
construction because of a retroactive change in tax status. So, this -- all those things
are out there brewing. So, what if we do take -- let's just say we went way over the
other way and we took the three percent allowable property tax increase, so these are
just scenarios that you can look at if -- if we do it on the chart on the right -- obviously,
the black line goes up. We get about ten million dollars for enhancements over five
years. But if we don't we get 1.5 million and you can see we start to dip underneath
the line. And the other one is the same information on the bar graph. So, the pink is
money for enhancements and, really, the transfer out to Enterprise Fund is also money
for enhancements. So, Levy rate. It kind of all hinges on the levy rate. The levy rate is
going to go whether we take the three percent or not, because our taxable value is
going down. So, as long as taxable value for the whole city keeps going down
it just keeps driving that levy rate up. 'So, these two graphs compare. Well, what --
what would it look like if we went all the way into three percent and what would it look
like if we didn't take the three percent. Well, you see it definitely increases. It goes up
between .005 and .006 where in the middle of the beginning of the decade it was .0028
Meridian City Council
March 93, 2092
Page 25 0 52
I think was its lowest. So, you know, trying to say what the levy rate is going to be,
there is so many calculations that you can come up with, because these variables --
any tweaking of any of the variables of taxable value, new construction, annexation,
and the amount of the budget request, you know, will change the levy rate. Sa, I just
say, well, what if -- what if -- from the two extreme scenarios what would it cost the
homeowner and it will be -- by the time you got to the last year, the fifth year, it's like
$60.50 per 100,000. So, this just kind of looked at where we have gone or where the
homeowners are. I did these two graphs. Well, I did one for commercial, ane for
property tax, and you can see our property tax is on the top and, again, I'm not going
to ga through each geographic area, but you can look at it at your leisure -- I'm sure
you will take it home and study it. But that kind of tells you how --- what we have
done has impacted the citizens and the same with the commercial tax payment. So, in
general, commercial has remained -- lost less value than residential is what we learned
from doing these comparisons. Sa, another comparison we do is look at, well, how
much do they pay, how much do residents pay, how much do commercial pay as a
percentage of the total. So, the tax -- residential definitely has always paid the biggest
percentage, but you see haw that gap is narrowing, which 1 think is interesting,
because during the growth period, you know, residential -- commercial values didn't
rise as fast as residential values. Then the bottom right one we -- we actually were
infiroduced to this idea when we did that fiscal impact study, but it shows you the tax
rate per square foot and this is what we found where we did this study is that if you can
have like a lot of dense donut shops you would have the highest value, because for
some reason per square foot donut shops pay the most. So, I had MDG, just because
we get the information. I have the statistics .
De Weerd: But, you know, Stacy, I guess long term they would be a drain on our
system with the healthcare costs.
Kilchenmann: Yes, they would. And if Jeff were here I would have made a joke about
it, but it's not any fun if he's not here.
Bird: But it would sure be fun.
Kilchenrnann: Yeah. What a way to go.
Bird: Yeah. What a way to go.
Kilchenmann: So, this is MDC. Like I said, I thought it was interesting, because it's on
our infarmation. So, they have taken a big hit, because you can see -- well, in 2003
they were just starting, but where they went at their peak and where they are now is
quite a difference. And -- yeah. So, you know, it's like -- it's -- we are faced with the
big wild card again, what are we going to do when we sit down this year to do our
budget planning. We cannot increase anything. You know, we can keep it under two
percent, so that we don't
-- or whatever the new construction is. We can develop a trigger far taking same of the
three percent, so if we are going to add two policemen, we take enough of the property
Meridian City Council
March 13, 2012
Page 26 0 52
tax levy to pay far two policemen or if we are going to hire -- you know, if we are going
to build a new fire station we take enough to pay far the fire station. We are not ever
going to go back and do the foregone amounts. 1 mean I think that would be
unpopular, 1 can't see us doing that. So, we are -~ we have finished our CIP plan.
The directors have finished their -- and we are going to be setting up a short meeting
with you all to go over that and we will have funding components in it that are a lot
more detailed than this, but that show you exac#ly al[ these numbers year by year for
the next five years and the next ten years and for the fund balance. So, same thing
that we all need to start thinking about, So, I have one last part of my presentation .
Steve's not here, because 1'd tike to dig him with this, but he's always like our
department is the fun department. Well, that is not really true, because accountants
have a lot of fun. I mean you don't know what you're missing by not hanging out in the
accounting department. So, are there any questions?
De Weerd: Was that picture of Todd after budget? I think sa. Either that was him or
me.
Kilchenmann: And Jennifer has got a flaming calculator. I had to ask what it was. I
couldn't tell what it is. But it's actually a calculator.
De Weerd: Far same reason I thought they were cupcakes.
Kilchenmann: I did, too. I thought they were --
Bird: I did, too. I was going to ask for --
Kilchenmann: I thought it was a cake, but it's actually a flaming calculator.
De Weerd: Well, you really break the mold on accountants, because that`s what we
have always been told.
Kilchenmann: Yeah. We keep -- we try to keep it a secret, but we are coming out this
year.
De Weerd: Council, any questions?
Bird: I have none.
Rountree: Na.
Bird: Just a very good report.
Rountree: Thanks. Stace.
Zaremba: Thank you.
Meridian Ci#y Council
March 13, 2Q92
Page 27 0 52
De Weerd: Thank you. Right when we got to Mr. White's item he gets a phone call.
Bird: Bruce is short.
Rountree: Bruce is short.
Bird: Let's go, Tammy.
C. Community Development: Update on Meridian's Energy Code
Compliance Efforts
De Weerd: Bruce, we will go ahead and ask you to report on Item 8-C.
Freckleton: Thank you, Madam Mayor, Members of Council. Good afternoon. I don't
know if you noticed in that last picture that Stacy puff up of Todd, but we had to post
that construction with not approved for use and occupancy sticker and a stop work
order because of lack of permits. They actually had constructed a cubicle out of
cardboard and stuck Todd in there, so we have fun, too. Thank you for allowing me to
come before you today. I just wanted to do a quick touch base, kind of give you a little
bit of an update on a couple of topics. The first item is with regard to the energy use.
You might recall that with the adoption of the 2009 international codes came higher
standards for the design of HVAC systems and ducting. The program has been in
place for a little over a year now. It took effect in January of 2011. Yau might recall
that the changes in that code were primarily because of mandates from the DOE to try
an increase the efficiencies of these types of systems. With the state`s adoption of the
international code local jurisdictions -- by virtue of the state's adoption local
jurisdictions were -- you know, we are also required to adopt the same code as written.
We can be more restrictive. We can't be less restrictive. So, that's how we gat to our
adoption. One of the items that that particular code does require -- or, excuse me, not
that code, but the mandate from the DOE was that there be compliance reporting back
to the fells and I believe the period was a three year. So, the program would be in
place three years and, then, the states have to da a report back to the DOE as to how
the states are doing on their compliance with those requirements. So, we have been
in communicafiion with the DBS, the folks over there that are in charge of that program,
and they are ready to roll out their new database that is --- that has been prepared far
that compliance reporting. One of the things that we have experienced over the last
year with these codes is that each jurisdiction has set their programs in different ways
and it's caused some frustrations for ~-for contractors, far designers and builders in the
fact that you ga to Boise it's one set of rules, you ga to Meridian it's another, Nampa it's
another and Ada County it's something different. So, one of the things that --- that
wanted to do was to try and see if we can effect some consistency across the valley
and so 1 have scheduled a meeting -- t want to try and do these meetings quarterly and
our first meeting is set for the 23rd where we are going to be bringing our counterparts
from those other jurisdictions together. These meetings are intended to talk about any
code-related items, but our first meeting is going to be focused specifically on the
compliance issues with the HVAC stuff. We are going to be having a presentation on
Meridian City Council
March 13, 2012
Page 28 a 52
that day by the representative with the DBS. He's going to came in and roll out his
database to the group and kind of walk through haw that's all going to -- going to play
out. One of the intended outcomes of the -- those quarterly meetings that i want to do
is to try and bring some consistency to how the jurisdictions in the valley are
approaching these codes. We believe that, you know, if we can get together and talk
about it collectively that we may be able to level the playing field. We have a goal
there of trying to streamline process. Also, you know, reduce paperwork and try and
get quicker turn around times. All these things, you know, they equate to dollars for
the building community. So, I just wanted to give you that little brief an that subject.
And if it's okay I will just kind of roll into the next one, unless you have questions on
that.
De Weerd: Well, let's ask -- we have a continued item, so I'm going to put that right
before this -- your next item.
Freckleton: That's fine.
De Weerd: Okay?
Freckleton: Okay.
Item 7: Action Items
A. Continued from March 7, 2012: AP 12-001 Request: Appeal for
a City Council Review of the Qirector's Denial of an
Accessory Use Permit (AUP 12-001} for a Home Occupation
by Lee White Located at 1750 N. Ten Mile Road
De Weerd: Thank you, Bruce. Okay. I will ask Pete if you want to give us an update
before I ask Mr. White to come forward.
Friedman: Thank you, Madam Mayor, Members of the Council. We did discuss it with
Mr. White. It was pretty clear that -- at least as we heard it, that it is the Council intent
for having some form of parking. Really what i# comes down to, in my opinion, is --
there is two questions here. One is the permissibility of outdoor display of materials
and the second and related matter is of the parking concerns that were brought up.
So, as we discussed, right now there would be the ability to allow some display of
materials in here. He has erected a wooden fence partially along this line. To fuNy
screen it from Ten Mile it would have to be extended to the garage. As far as the
parking goes Mr. White has indicated #hat the neighbor to the east has given him
written permission to use a portion of this area where -- in this picture there are two
vehicles parked. Now to have a least a parking space there, we told him that we would
recommend that that would be a written agreement from that property owner.
Otherwise he says he's on good terms with Walgreen's, if he has written permission
from them to use a parking space that would satisfy -- I mean it would be off site, but it
would be close enough. So, really, when we had -- on this one have indicated that
Meridian City GounCii
March 13, 2012
Page 29 0 52
screening --- or material displayed back here -- it wasn't in this specific spot -- again,
based on our review of the conditions that were originally Gontemplated by Council was
that the display of material would be somehow screened, I took the liberty of assuming
that would be out of this area and, then, somewhere back in here, So, really, what it
comes down to is, you know, allowing a display of materials behind a six foot fence
here with some form of parking agreement from one of the adjacent owners and, then,
any conditions that Council may feel is appropriate. What we do recommend is
whatever set of conditions are developed is that we not issue the actual permit until all
the necessary building permits have been obtained and all the other conditions have
been met and, then, we do a site inspection. Mr. White indicated a desire to have
some form of directional signage to paint his visitors to this off-site parking space.
Code allows that. Doesn't require a sign permit, it's merely directional. So, with that !
hope 1 was able to achieve what you sent us off to do.
De Weerd: Thank you, Pete. Mr. Hoaglun?
Hoaglun: Yes. Thank you, Madam Mayor. Pete, I just remember during discussions
as this thing has drug out a little bit that there was going to be an allowance for him to
display things on that pad. We had indicated parking, but he will get permission for
other parking spats, but, then, it would have to be pulled back at night or -- but I -- my
racollectio,n was there, was -- he could display, goads an that particular, pad. Was ,I
misunderstanding tha#?
Friedman: Madam Mayor, Members of the Council, Council Member Hoaglun, 1
certainly wouldn't want to accuse you of misunderstanding anything. What I put in the
memorandum was our perception of potential conditions as we heard them -- and one
of those potential conditions I believe that was offered at the first hearing was that
materials that were out for display would have to be moved inside at night or -- so,
again, that was a -- all of these are conditions for your consideration based on what we
heard during the previous two proceedings.
Hoaglun; Okay. Thank you, Pete.
De Weerd: Any other questions far Council before I ask Mr. White up? Okay.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, I didn't hear Pete if he talked about the
connection.
Friedman: Oh, I'rn sorry. I'm sorry. Yes. Mr. White has handed you, I believe, copies
of photographs he made of a two-by-four structure -- two-by-four array connecting the
building to the accessory structure. It was represented both again in the initial
contemplated conditions of approval that there be some kind of an arbor or trellis and,
Meridian City Council
March 13, 2012
Page 30 0 52
then, again, at the last hearing that he would be constructing a trellis. There was a
different design proposed than this -- than the one that you received the pictures of
and I guess the question begs if that constitutes a trellis in the Council's mind.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, the only #hing -- I just wanted I guess
for the record for you to be clear if that's adequate to you as a connection, because the
original intent of the accessary use permit is that it's all contained within your
residence. So, when Mr. White was here originally this is an outbuilding on the
property and we have other properties around town, like in Old Town, that have
outbuildings that were formerly garages and such. So, as you recall at that particular
hearing, the first one, Mr. White had suggested hooking his phone wire between the
buildings and Council didn't think that was adequate. I just want to be cautious. If you
feel this is adequate we may get other people that will, basically, nail a board between
their house, this outbuilding, and consider that to be a structure making it accessory to
their home and connecting it. If you feel that's adequate that's fine, I just want to make
it clear that's what your desire is. If you feel it needs to be more of a structure, then,
it's connecting, because again, that was vuhat was, discussed, on some, type of .trellis
Mr. White had said a roof structure wouldn't work, because of the wind, but a trellis
might because the wind would be allowed to pass through it. So, it really -- the intent
is is to keep things inside a structure. We are stretching the limits by connecting these
walkways together, but originally we were talking some sort of breezeway connection
and now it's a two by four nailed to posts that connects an out building to the house.
So, I just want you to be clear if that's your desire to do that. And, then, again, it's
clear to Mr. White he needs a building permit regardless. So, we wouldn't issue any
accessory use permit until the building permit is secured as well.
De Weerd: Okay. Thank you, Mr. Nary, Mr. White. If you will just state your name for
the record one more time.
White: Lee White. 1750 North Ten Mile Road. It seems like the more I open my
mouth the deeper I get in. !will go ahead and get permits. I do not feel -- and 1 had
the feeling that the Council didn't feel like a tre[tis with a roof on it or anything was
going to be a necessity to connect the two buildings. It would be more of a hindrance
because of the possibili#y of wind damage, because that is a wind tunnel that blows
through there if we put something that restricts the wind mare -- resists the wind more.
So, i'll go ahead and get a permit, but I would like to have approval that what we have
put up is going to meet the requirements of connecting the two buildings as has been
sta#ed. Mr. Friedman has done a good job of covering the storage. If we have to put
the display on the lawn and put a six foot fence up to cover it, I think we are overkill,
because there is a four foot fence over about two-thirds of the property between
Walgreen's and my property existing. Six foot fence total enclosure would be probably
Meridian Ciiy Council
March T3, 2012
Page 31 0 52
not as esthetic as we would like to have in the City of Meridian. Any questions that I
need to have from the Council at this time that we might help clarify from you?
De Weerd: Okay. Council, any questions for Mr. White or staff?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Thank you, Madam Mayor. Mr. White, is your wife happy with that trellis?
White: Truthfully, no. She's not going to be happy with any structure that -- just for the
record, I probably shouldn't say anything, but my is suffering from Alzheimer's, so I
have my hands full there, as well as trying to keep myself occupied with doing other
things that are impor#ant to me and to the city, to my neighbors.
Hoaglun: Yeah. When I hear the term trellis -- and my wife is into that sort of thing,
growing things up trellises and different things and there is different styles -- when I
was thinking of a connection and breezeway 1 was thinking of something where -- like
you have there with your posts and two by fours, but doing the same thing on the other
side. and, then, just at intervals putting some ,crossings --..two. by fours or what hake
you across that, that if you desire, then, to grow plants, vines, anything like that, where
it wouldn't create a problem with the wind -- still allows the wind to go through, but it --
it -- visually it looks a li#tle better, but -- and so I thought that's where you were going
with that, so --
De Weerd: And tha#'s what the -- I think that's what the drawing looked like that you
gave us.
White: Initially and, then, we had same discussion and I was under the impression that
a two by six is what I was really intending to da on it, but, you know, I'm -- I'm putting
money out trying to get it done and get it done the way you want it, the way it needs to
be in order to be in compliance, I want to do it, but i also am watching the pennies and
seeing what will meet the needs without going -- we are probably looking -- as i have
mentioned before, we are probably looking at a two year span, maybe three at the very
most, before Ten Mile Road widens to the point that it takes some of my property, thus
making my property, my home inaccessible, because I won't be able to get in and of
the driveway, so what do I do?
De Weerd: t~kay. Any other comments or questions from Council? Okay. Well, in
front of you, Council, is staffs recommendations. We have Mr. White's comments and
now it is in front of you for your consideration and your motion. Any further comments,
Mr. White?
White: Thank you. I'm through.
Meridian City Council
March 13, 2012
Page 32 0 52
De Weerd: Thank you.
White: 1 hope 1 haven't over -- overstayed my stay.
Hoaglun: Madam Mayar?
De Weerd: Mr. Haaglun.
Hoaglun: I have got to find -- here we go. I move that we close the -- this was a public
hearing that we continued; correct?
De Weerd: No. !t was just an appeal
Haaglun: An appeal. C)kay. Qkay. I just wanted to be sure we had closed the public
hearing if it was one, so ~- just to discuss something, it was -- as I was thinking about
this thing throughout the process, to me the --allowing him to display his goods that he
does as a hobby that he recycles was to move them from the front yard and back to
the side and in my mind I was thinking that we wauld allow him to place those on that
pad of that outbuilding in that area. Doesn't seem to have a problem with theft or that
sort of thing that -- I know one of the discussions we had was allowing him do we -- do
we need to fence that off, do we, need to, have him remove it every night and I. was of
the mind that we could just allow him to display it over there. It was off the main road.
He had the sign. He has parking permission to have adequate parking far that space
and that seems acceptable to me, so -- but I know Pete heard lots of different things as
he was trying to put things together as had our different ideas and throwing things out
there of what we thought it should look like, so that's just a thought that I was going
with, that that pad was acceptable for him to display it. It moved it from the front to the
side and go from there.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: And 1 got the same perception that Councilman Hoaglun did. I have no problem
with him displaying it there and whether we want to make him take it in ar not. I mean
it's out of the view of the road. You can see it in there. My concern is the hook -- the
twa by four or whatever it is running across there, I guess if we allow that to conned
building to building, as far as I'm concerned that cement walkway connects it. I was
under the impression that the Mayor was -- I thought we were going to get a trellis
there, but -- something that would [ook like some structure.
De Weerd: Any further comments?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
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March 13, 2012
Page 33 0 52
Rountree: I guess I agree with what Councilman Bird and Hoaglun said about the
connection. That wasn't what I envisioned when [made the suggestion. My -- I
envisioned something along the scale ofi maybe a little more than what I see here from
Mr. White original's drawing. I don't want to design this thing for them, but to me the
intent is to at least have something that appears that the two structures are connected
in order to comply with the ordinance. At a minimum 1 would say that the structure that
has been placed there be repeated on the other side of the sidewalk and the
connection made there, possibly staggering the posts placement so there at least
appears some staggering of the posts from garage to house and adding some trellis
work across the -- either the top of that or a couple feet down from the top edges to
make it look like it's a structure. The parking -- I don't have a problem with what's
going on with the parking. We cannot -- we can't approve parking on somebody else's
property, but if they want to write a letter saying they are okay with Mr. White utilizing
that as a parking space, that's fine with me. That would take away the question of the
parking pad in front of the rear garage, which I anticipated all along would the area
where materials to be either given away or sold would be displayed. The point of the
fence -- to me where the fence goes is up to Mr. White's discretion. The objective is to
get the materials and stuff that's either not merchantable or in a raw form or yet to be
recycled form, be screened and staff has suggested he could put that behind his
garage where it's not seen or it's a suggestion that is to put it behind a six foot fence.
To me that`s pretty simple in terms of what needs to be done. , [t needs to be screened..
!t needs to be screened according to the city's ordinance for a home occupation. So,
where ever Mr. White decides to create a screened enclave on his property that's up to
him. I'm not going to tell him where to da it, it's just not going to be in public view.
He's, essentially, agreed with -- with mast everything, other than the clarification of the
intent of getting his collection screened. i think we have got the parking resolved.
think there needs to be a little more effort on the trellis or pergola or a walk dressing up
to connect the two, but 1 think we are almost there and I don't know what more to do.
We can continue to talk about it, but until we see something presented to us or an
attempt to accomplish what it is we are trying to accomplish, I -- we could dictate it, but
don't know that that's necessarily what we want to do.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, I guess two things. We could -- we
could take basically your discussion today and create a new list for your approval that
would, then -- Planning would, then, issue the accessory use permit once all of those
conditions are complied with, the consent far off-site parking -- the only thing I would
like to clarify, Council Member Rountree, is -- and I agree with what you're saying -- is
the material needs to be screened. By looking at this picture provided by Mr. White,
everything that is between the edge of this fence and his garage appears not to be
screened, so --
White: Correct.
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March 13, 2012
Page 34 0 52
Nary: Sa, your intention is they should be -- have any visible products beyond the
screening, so if that material could be placed elsewhere that's fine or he could continue
the fence. I mean it's his choice.
Rountree: That area I'm referring to is the parking pad in front of the rear garage can
be utilized for display. But it can't be utilized for storage of materia! or stuff or --
Bird: For finished product.
Rountree: Whatever all is there, which is too numerous to recite, it's just -- it's not
acceptable with -~ with our ordinance, even at a commercia! establishment that's in a
commercial zone, let alone a residential area.
Nary: Thank you, I just want to make it clear for Mr. White. So, if the Council is
comfortable you could do one of two things. You could either make a motion with all of
the information you have -- you have a[l stated and with that direction to planning or if
your preference would be for us to take the minutes from today and, essentially, craft a
couple of these that are slightly different -- I don't think they are significantly different --
to make it clear, then, you could approve those next week on your Consent Agenda,
#hen, they would have direction to issue the accessory use permit once that's all
completed. .
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I'm willing to take a stab at this and see if we can get this done. I don'fi know
if Mr. White wants to come back one more time, so --
De Weerd: Probably not.
White: I'll do whatever you want.
Hoaglun: Let me give this a firy, Madam Mayor. I move approval of AUP 12-Q01, with
the following conditions: Item one as listed on the memo to the Mayor and City
Council. Item two, which have been agreed to. And Item three related to the sign.
Item four would be that all raw materials would have to be either stored on the north
side of the garage -- or the outbuilding or screened by a six foot fence and that is, as
said, raw materials. Number five. The applicant shall connect the accessory structure
to main house with a trellis and that trellis is to be as Councilman Rountree had said,
another post and board to mirror what the photo shows, with some sort of connections
at intervals between the two, Haw Mr. White wants to do that is up to him, but
something that creates a walkway structure that is what I consider a trellis. All of these
items -- the fence and the trellis would need a building permit. ltern six on the memo
would -- I have addressed in terms of the raw material and the new item six would be
the outdoor display of recycled goods available to people who wish to see what he has
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March 13, 2012
Page 35 0 52
available for sale or for free -- can be displayed on the pad of the outbuilding. Item
seven is parking will be allowed with permission from the adjacent property owners in
those areas of the -- along the ingress-egress areas of his neighbors and Walgreen's
as he indicated. But, again, he needs permission from those property owners. Item
eight we would keep, subject to revocation by the city with 30 days notice. And, item
nine, all requirements listed above must be completed by April 30th or said approval is
null and void. And just to make clear that no AUP will be issued un#il all the permits
have been secured and the work is completed to the satisfac#ion of the city.
Bird: Second.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Could you explain to me what is entailed by raw materials, because 1 see in
the photograph what looks to be a dilapidated shelf, a truck tire, piles of stuff. I don't
know. Is that your intent to call that stuff raw materials?
Hoaglun: if those are not available for sale as is to someone stopping by to see what
he his available, that is a raw material in my mind.
Rountree: Okay.
Hoaglun: And, Madam Mayor, just to -- since we have a motion and a second, I need
to ask a question now --
De Weerd: Okay.
Hoaglun: -~ of our legal counsel. Mr. Nary, if -- on --along Ten Mile he has a sign that
says I repair shovel handles or i replace shovel handles, something like that. If he had
a sign and it said I support the Cans#itution, there is nothing we could do about that
sign, is there not?
Nary: Madam Mayor, Members of the Council, Council Member Hoaglun, I think the
courts would consider it to be a statement and not a commercial statement #hat can be
regulated. My only concern would be is if that shovel handle sign turns into a
commercial sign, then, it can be regulated. So, if it says I replace shovel handles,
open Monday through Friday, 8:00 to 5:00, that's a commercial sign, Giving a
statement of what I do far fun or for a hobby is not something we would normally
regulate. So, if it stays as it is it's probably okay. [f it changes to Mr. White's
Co[lectables, see the back, then, that`s a commercial sign.
Hoaglun: But his sign -- and I know it seems like Mr. White has an affinity for this sign
when he was here before. I Replace Shovel Handles -- as long as he doesn't put
Meridian City Council
March 13, 2012
Page 36 a 52
hours of operation, prices, any other statement with that, that is something we could
probably allow.
Nary: Council Member Hoaglun, yeah, then, it's not a commercial sign, it's simply a
sign, a statement and that's all it is. If it were to change to something else, then, it
could be considered a commercial sign, which means it has to fit under the sign
requirements and it couldn't be there,
Hoaglun: Well, Madam Mayor --
De Weerd: But as ifi is --
Hoaglun: As is --
De Weerd: -- it is a landmark.
Hoaglun: Well, Madam Mayor, if I might amend my motion to add in one last item and
that is to allow Mr. White the sign on Ten Mile that says I Replace Shovel Handles and
as long as that sign complies and does not change in terms cost, times, locations, or
any other advertising, that it be allowed to remain on the fence,
Bird: Second agrees.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Per that request I don't have an issue from a philosophical basis, but the
sign is affixed to what appears to be the neighborhood fence adjoining Mr. White's and
don't have a problem with what was said, but if that ~- if we are giving approval for
that sign can we approve a sign that might be on somebody else's property?
Hoaglun: Well, Madam Mayor, that's a good question, Councilman Rountree. What if
we include that to mean that he can have that sign remain as long as there is no
complaint from the owners of the fence.
Rountree: Or there is approval.
Hoaglun: Qr there could be approval. We could go either way. It's mare -- you knave,
someone complains and, then, he would have to do something, but if they have
approval that's mare pro-active. That sign has been there for quite some time, since I
have been driving by there.
Rountree: I understand.
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March 13, 2012
Page 37 0 5Z
Hoaglun: So, I don't have a problem with it being -- that it remains as long as there is
not an objection by the owners of the fence.
Rountree: Okay. Thank you.
De Weerd: Okay. Any other discussion on this item -- on the motion in front of you?
Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you, Mr. White.
White: Thank you.
D. Community Development: Update on RFQ Process for
Contracted Serviices
De Weerd: Okay. Mr. Freckleton, we are back at 8-D,
Freckleton: Thank you, Madam Mayor, Members of the Council. The next item
wanted to just give you a quick update on is our RFQ process for the prafessianal
services in the building services sec#ian. We have been working wi#h the legal
department and purchasing department putting together the RFQ documents. We took
the opportunity to basically do a revamp or a reinvention of our contract that we have.
You might recal! the contracts that we have had with these guys da#e back 28 plus
years and they needed a lot of updating and so we have kind of gone from one end of
those things to the other and updated them and brought current language infio them
and Emily Kane in legal has been very helpful in that regard. Also with purchasing
Keith and Kathy have been working on development of the RFQ language #o be
attached to these sample contracts, so that will be put out on the street. Through the --
through the process kind of a -- one of the #hings that we have done is decided to take
these structural or the building contract and break it into three parts -- or three
separate contrac#s if you will. One is for building inspection services, one is for
services of a building official and the third would be building plans examiner, As it
stands right now, you might recall Witman and Associates holds our contract for
building -- far the structural side of things. Daunt Currently subcontracts out #a Steve
Pearson for inspection services and he's also contac#ing out to Jackson Code
Consulting far plan review. We feel that by breaking this up into three separate -- three
separate RFQs it going to give us maximum flexibility to kind of react to the market to
-- we will gauge interest and availability of those services in the market and I think it
will just give us a lot better product in the end. So, our goal is by the end of the week
we are going to have those documents wrapped up and be able to hit the streets,
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March i3, 2Q12
Page 38 0 52
hopefully, the first part of next week. We plan on putting notice in the Valley Times,
the Idaho Statesman. We are also going to be contacting Idaho AGC, BOMA and the
BCA just to make sure that we get the word out. At this point in time we have
structured them for a three year #erm. There is language in those, though, that allows
us to react if we do decide that it is not in the city's best interest to continue we do
have noticing requirements in there that we can provide notice and within 30 days we
can contract -- terminate contracts. Sa, that is basically where we are at. I would
stand for any questions you might have for me.
Bird: Madam Mayor?
Qe Weerd: Yes, Mr. Bird
Bird: Bruce, a couple things. First, let's go back to the energy code on the HVAC.
Freckleton: Uh-huh.
Bird: We required some -- by going that way we required some cost to the people.
Are we going to have a report on what kind of savings the consumer is getting after a
couple three years? Is there any way that that could be done, too, Bruce?
Freckleton: We might be able to. We might be able to. I know a lot of -- a lot of the
builders are using third-party vendors to do the design work. We can do some inquiry
and see what kind of cost is involved with that.
Bird: I think it would be good if we could.
Freckleton: Sure. I can do that.
Bird: And, then, splitting up your general contractor inspections I call it, aren't you
afraid we might have some -- we are opening up some finger pointing between three
trades of whose fault it is if something goes bad? I'm just throwing out a question.
Freckleton: Yeah. You know, each one of them has aspecific -- specific roles and
responsibilities. I feel that we do have that pretty clearly defined in the contracts. You
know, as I said, right now there is three different contractors working on it. There is
one contract, but we have three --three contractors working --
Bird: Yeah, but it's a!I under one --
Freckleton: One contract.
Bird: Yeah. t mean if you gat a problem you call one guy.
Freckleton: Correct.
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March 93, 2012
Page 39 0 52
Bird: And I can see -- I can see some guy that looks at the plans and okays it, says it's
going to work right and, then, it gets to the guy that's inspecting it and while it isn't quite
to the plans, but it's okay to him and something happens, the plan guy is gaing to say,
well, I did this in the contract and say, no, you approved it. So, I just -- I see same
chance of finger painting -- maybe not, Bruce, you know better than I da an that. But
it's same#hing to look at -- to be wary af.
Freckleton: Yeah. Let us noodle that a little bit. Kind of the intent there was to -- like
said, to try and maintain maximum flexibility. When we receive the responses to these
requests there is nothing in our documents that prohibit one contractor from bidding on
multiple RFQs and that sort of thing. Sa, it may be that we get one guy that bids on all
three, but we wanted to -- to be able to maintain that flexibility and see who is out
there. We knave that there is a lot of parties out there, so --
Bird: And also if one person should bid on it there is nothing against him subbing out
the other two sections or the other section, am i righ#?
Freckleton: Right.
Bird; Okay. I'd go along with that.
De Weerd: Okay. Any other questions? You know, Bruce, I guess before this goes
out, I would fike our new community development director to take a look at it. I know
that you and your staff, as well Rich Dees, was trying to put together an overview for
the new director, sa he could kind of get his head around it and see what direction he
was gaing to recommend. ~ Sa, 1 -- I would like this to certainly go in front of him before
it went out for the RFQ process.
Freckleton: Yeah. Absolutely. He and 1 met yesterday and I brought him up to speed,
briefed him on where we are.
De Weerd: On his first day?
Freckleton: On his first day. Yeah, He hit the ground running, sa -- but, yeah,
definitely he -- he asked to see it as well, so we will be meeting with him.
De Weerd: Okay. So, I guess I'd like to see if we can put this on a future agenda just
to bring an update to Council before it goes out.
Freckleton: Okay. Absolutely.
De Weerd: Okay. Council, does that seem fair?
Bird: Yeah. Let's not hold it up, though, Mayor.
Rountree: Na. That's a goad idea.
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March 13, 2012
Page 40 0 52
Bird: Let`s get it going.
Freckleton: Yeah. 1 would anticipate that we could have it back to you --
Bird: Next week?
Freckleton: If we can get Bruce on board and that sort of thing. Otherwise, it would
probably be the week following,
Bird: Okay.
De Weerd: Yeah. I think probably two weeks.
Bird: [think it would be a good idea to have him look it over, but --
Freckleton: Absolutely.
De Weerd: Okay. Thank you.
Freckleton: All right. Thank you very much.
E. Public Works and Purchasing Departments: Award of Change
Order No. 2 to Task Order 782 "Ground Water and Wells
Compilation" to Hydro Logic, Inc. for the Not-To-Exceed
Amount of $34,aaa.aa
De Weerd: Okay. We already heard Item E, so we will move to Item F. Kyle.
Radek: Madam Mayor, Council Members, this item is change order number two for
ground water and well data compilation, which is a task order that we have with
hydrologic and i will try to be brief. I, basically, want to cover two concepts here. One
that the products that we are getting in this #ask order, if -- if he can fit it on the screen
-- is extremely valuable to us and this is just a slice of what we are getting in this task
order, the as builts from all the wells that we have really ever drilled and the second
thing is that the -- the work involved in putting this information together I don't believe
could have been fully anticipated and so i understand the need for more funding to get
it done. To complete the information that the project requires, the consultant was
having to go back into very old records, they were having to access soil logs that were
very old, five and a quarter inch floppy disks, three and a half inch disks, things like
that. There is just a lot of manpower involved in getting this information. I wanted to --
Pete, can you pull up the other one? This is the test flow. I wanted the well Well 20B
production well. Just wanted to briefly show you what kind of information we have got
here and the value it is -- no, you can't. Okay.
Friedman: It's gone.
Meridian City Council
March 13, 2Q92
Page 41 0 52
Radek: 4h. That's interesting. Well, in any case, this shows you same stuff. This
shows you the lithography if you take a look at this -- this line here, this tells us what
material we are drilling through. This happens to be a test well and it shows us where
we have test wells, haw they line up with the lithography, how that lines up with the
geochemistry and the test wells -- when you go in and you do a production well -- say
a well rehab like I come and talk to you about every year we are going to do a couple
well rehabs and you find out things that you're having problems with your water
chemistry that aren't quite right, you can go to the test well and see what the anginal
water chemistry was, you can see if the water chemistry has changed in the test wel!
or perhaps there is a change in a production well that's nearby and this is exactly what
happened to us in Well 20B, we had a water chemistry change that caused our
uranium to go above the maximum contaminant level. We turned that well off last
spring. Through the use of -- largely the use of the data that's contained in this -- in a
report Pike this and actually this report specifically, we have understood the chemistry
change in the production well. We put a liner in that well. We brought the uranium
levels back down below the MCL. We believe that it's a trend that's going to continue
and that we will be able to use that well far into the future and understanding what
happened was to a large degree a result of our keeping data [ike this. So, those are
the -- really the two things I want to -- want to express to you, I feel like the value --
the price we are going to get for the money we are spending, even though it was not
the money that was, predicted originally,, is unquestionable and I also brought -- I
brought our consultant over in case you have any questions for him. But I guess with
that I will stand for any questions you have about this change order and request that
you approve the funding.
De Weerd: Thank you, Kyie. Council, any questions?
Bird: I have none.
De Weerd: No?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve Item 8-1=.
Hoaglun: Second.
Bird: Second.
De Weerd: I have a motion and a couple of seconds on approval. Mr. Hoaglun
second. Anv discussion? Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
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March 13, 2012
Page 42 0 52
MOTION CARRIED: ALL AYES.
Bird: Nice to see you, Kyle.
De Weerd: Thank you, Kyle.
Radek: We try to keep it brief.
G. Planning Department: South Meridian Viisioning Update
De Weerd: Item G. Caleb. Oh, we are not transportation, uh?
Hood; There is an aspect of transportation, but you will have to bear with me. In fact,
let me start with just a reminder. On Thursday there is a joint meeting with ACRD at
noon at their place. So, just -- you all should have seen that a-mail invite, but just
wanted to remind you real quick. There is your transportation --
De Weerd: Well -- and a reminder as i# relates to south Meridian, certainly the rebuild
of Meridian interchange and Senate Bill '! 39 7 is in front of the House Transportation
Committee tomorrow at 9:30. Certainly we encourage you to contact your House
transportation members to ,support our community by supporting that piece, of
legislation.
Hood: Yes, Madam Mayor, and I will point out that in Meridian we have two
representatives on #hat House transportation defense committee, so -- in fact, the chair
Representative Palmer, so -- and Representative Hagedorn is co-sponsoring the bill.
So, thank you for that plug.
De Weerd: Thank you.
Hood: So, onto south Meridian vision and future land use designations. As you all
know earlier this year the city contracted with Parametrics to plan for the future of
south Meridian. Shortly after choosing Parametrics as our consultant we established a
-- what we are calling a project advisory group or a PAG. This group is made up of city
staff, both Public Works and Planning staff, city staffs from Kuna and Nampa, as well
as Ada County Develapmen# Services, Ada County Highway District, COMPASS,
Nampa Highway District No. 9 and Central District Health. These agencies -- I just
want to give them same props, they have been great to work with so far, they have
been very engaged, very helpful and we have got a great cross-section, too, of
expertise on this PAG. So, hopefully, they can stay with us for a couple more months
as we bring conclusion to this project. i just want to -- i used south Meridian -- I just
want to clarify it's not all south Meridian that is currently under study for this project.
Far purposes of this project south Meridian is defined as i-84 to Lake Hazel and, then,
approximately Linder to McDermott. You can see there is same squiggles down there
between Linder and Meridian, but it's, essentially, Linder aver to the county line. Mast
of this area is currently designated as a future planning area on our comp plan future
Meridian City Council
March 13, 2012
Page 43 0 52
land use map and that's mainly why we are doing this project. So, this presentation --
most of that you have all heard that before, but this is to update you vn what happened
at Mary McPhearson Elementary on February 22"d and, then, prepare you for our next
second workshop on April 3rd. And I want to just also make sure that -- and check in
with you that we are on the same page and make sure that this is progressing sort of
how you envisioned. So, the main goal of this project is to fill in the gap on the future
land use map that I just mentioned. Again, the history -- 2006 to 2008 we tried, but we
couldn't reach that consensus. With Ten Mile interchange opening and the economy
showing some signs of life, it's timely for us to try and plan for this area. We do have a
new land use designation that we have developed for this project. Through the
previous version, again, that 2006, '7 and '8 process, stakeholders expressed some
desire for very low density rural future land use map option. Again we did create that
as an option for this project in coordination with Parametrics and you will see shortly
here that it was pretfiy popular with the folks that attended that first workshop. We
envision this rural estate designation being used for everything from existing five acre
lots, which there are quite a few out here. The hobby farms. The larger agricultural
parcels. Because the anticipated density in those areas are so low it does not appear
to be cost effective to plan for and provide sewer, water, to some or ail of those
properties into the future and we will talk about that a little bit mare. One of the goals
of this project is #o also concurrently plan land uses and the services for this area.
There are some near term needs artd wants for, services, as well as. some long-term
implications to what land use designations and services we plan for. Planning staff is
working with Meridian and Kuna public works staff to figure out what makes sense for
the entire area. One of the other process goals is to clean up our future land use -- or,
excuse me, our area of impact boundary. Kuna has already annexed same area on
the south portion of this -- between Ten Mile and Linder Road near -- along Lake Hazel
Road, so we envision an amendment to our area of impact. And, then, one of the last
steps tha# we will ask participants of this process to do is help us locate potential
places far schools, parks, pathways, other community amenities, some of those
strengths thaf may be out there in south Meridian that we can take advantage of for the
future. So, so far in early February we mailed out about 700 post cards to owners„
tenants and other agencies in the planning area, Idaho Power, Nampa-Meridian, those
types of agencies, inviting them to the initial Wision workshop. You also received one
of those -- or should have received one of those in your mailbox here. We also did
outreach via the website, Twitter, City News, Valley Times, et cetera, and in that
meeting on February 22nd approximately 40 people gathered to play the you are the
map game. There were four tables. There were four scenarios that were created then
and we photographed them, transferred them to Community Viz, which is a software
that runs aver the top of Arch View. A lot of you that participate in what COMPASS
has going on are familiar with that software at this point. And, then, we posted it under
the project website, so everybody has been able to look at these for at least a couple
weeks, if not a few weeks at this paint. And, then, fast Wednesday that project
advisory group met, reviewed those four scenarios and combined them into an
alternative scenario, which I will show you here just after this next slide. So, here are
the four scenarios that the tables created. Each block -- just to refresh your memory,
represents approximately 40 acres. There are quite a few similarities and [will just
Meridian City Council
March 13, 2012
• Page 44 0 62
maybe quickly point out some of those to you. You can see in the southwest quadrant
of all these areas that that new rural estate designation was very popular with folks.
But you can see in four of them at least that lower Left quadrant they envisioned as
remaining kind of rural. It's probably no accident, there is a large dairy farm down
there, but 1 did want to call that out. You will also notice that at Ten Mile and Amity all
of these scenarios have some nonresidential components. Some of them are mixed
use, some of them commercial, but on all four of them there are soma nonresidential
sections there. So, tha#'s a similarity among all faun of them. Same deal along
Overland. Three out of the four at least had along the C}veriand extension at Ten Mile
some nonresidential component to #hem as welt, sa there is same similarities. And,
then, another one, just to point out -- it's kind of odd and I guess maybe I'll wait a
minute, just because it's harder to see here. But there is a corridor that runs along
Black Cat that also a lot of people want to preserve for rural ag. So, I just wanted to
show you those briefly and then -- so the PAG, again, took those four scenarios and
came with this hybrid scenario. We also took into account, you know, always having
those four scenarios on the table in front of us. Also looked at the existing land uses
using the aerial photos, topography, nitrate priority areas and sewerability were all also
taken into account as the PAG kind of crafted their own version of those four
scenarios. I will let you know we have some additional smoothing to do. I mentioned
these are broken up into 40 acre blocks. Our next step is to pull the grids off and start
having them follow, you know, ,canals, property lines, those types af. things that make
kind of natural barriers. Roadways that make natural transition points between
different land uses and I'm not quite done doing that. I need to get with Warren and
look at sewer sheds as well and have those follow sewer sheds as closely as possible,
particularly if we do end up with a version that has an interface between a rural and
urban component, you know, what's a nice break there or a nice transition between
those. So, I did, again, want to just maybe pause for a second, 1 don't -- I wasn't
actively involved in fhe previous process in 2006, I was wearing a different hat for the
city at that time, but did want to just pause and just make sure that, you know, you're
okay -- this new concept, this new designation is new and, like I said before, it is fairly
popular. 1 think we can reuse it if you all are okay with us going forward with this and
putting some more definition behind it, I think we can probably reuse the same
designation when they look at the fields district this next year. So, 1 think there will be
a lot of similar components to how it's used here potentially in south Meridian for
northwest Meridian. So, I don't think it wil! be just a stand alone thing for south or
southwest Meridian, but 1 do think there is some potential to use it again. But I did
want to just see if there is any comments, because it is a real paradigm shift. 1 mean
we are the city, we are not the county, but here we are having potentially -- and what
we heard from stakeholders, you know, some pretty low density future land use
designations. So, if there are any concerns with that at this point, please, let me know,
because I don't want to get too far down this process and, then, have to come back to
the participants and go forget what we just did, never mind all that, here is what we are
going to do. So, if you don't want to da that now, that's fine, but if you wouldn't mind
contacting me and letting me know if you have any concerns if you don't -- aren't
prepared to do that now that's fine, but I did want to at least give you the opportunity
before we go too far down the road and can't turn back, so -- and, then, you can see
Meridian City Council
March 13, 2D12
Page 45 a 52
that strip of rural estates and all four of the tables had rural estates densities in there
and there are -- at least one of those is a 40 or an 80 acre parcel, but just kind of odd,
we didn't feel comfortable as a PAG making that decision to say all four tables are
wrong, here is what it's going to be. So, if all four tables did something, we didn't
change it on our hybrid. That was kind of the overarching rule that we played by and
that one is just sort of there. So, we can flush that out a little bit more on April 3rd, but
I just wanted to call that to your attention now and we will discuss that same mare as a
group on the 3`d~ I did also just want to let you know some of the implications -- not to
talk about this too much today, we are not necessarily prepared, but, again, the sewer
sheds discussion with Kuna about them possibly treating some of the wastewater
down in this area. Public Works has been having those discussions, so I just wanted
to put that out there, I think they have plans to come back and talk with you at a
different time about all fihe options there, but certainly there is an interrelationship here
between your land uses and the level of services and who is going to provide those
services into the future and we will probably need to talk about that some more moving
forward, so -- and, then, the mixed use types for the workshop on the 22nd we just used
the general mixed use designation. As you know, the city has about a dozen different
classifications of mixed use type, so on April 3`d we will also ask the participants to
help us define what types of mixed use are we talking about here. Are we at the
neighborhood level or are we at the regional level. Are we at a coffee shop ice cream
parlor type level or are. we talking Walmart, Home Depot. level. So, those are --
De Weerd: G)r donut shop.
Hood: Or donut shop.
De Weerd: Because, you know, those make more money.
Hood: Well, it`s sustainable for the city, so maybe we will push for donut shops on
every corner, but -- but those are kind of some of the things we will talk about on the
3`d and need same more clarification on these land use scenarios as we work toward a
final preferred scenario. And, like I said, we will have some fine tuning by staff
between now and them, so -- are there any comments at this point on this hybrid
scenario that fihe PAG has prepared and what we will generally be working from? It
will look a little bit different on the 3`d' but this is, essentially, what we will propose
move forward in a general farm an April 3rd.
De Weerd: Council, comments?
Bird: I have none, Mayor.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Meridian City Council
March 13, 2012
Page 46 0 52
Zaremba: I think we are doing the right thing in this process, but I want to phrase it as
only one stage of the process. We asked the question of the people that live there and
we got a legitimate answer from them and the answer from the various groups was
pretty similar. Separately from that i talked to a number of the people that were there
and most of them their theme was they liked living in an agricultural rural area and
really would prefer that nothing changed and the suggestions that we see here are
even kind of grudgingly made by that group. So, they have a very legitimate
perspective that they really would Like to see it stay the way it is for the most park and
that's a very legitimate perspective. But I wander whether we should have a separate
group that we ask similar questions to that -- that -- I'm thinking people in the
development community. The thing 1 worry about and I love preserving the agricultural
area as much as anybody, but I have seen in other areas -- and I'm sure happens
here, grandma and grandpa now own this big farm and they have worked hard and
they have put their kids through school and they are now a doctor that lives someplace
else and they are not coming back to run the farm and their kids aren't going to run --
their grand children aren't going to run the farm and the only way they are ever going
to retire is to sell it to a developer, who is going to want greater density. And so 1 do
think we need to get some input from the development community as well. I didn't feel
that was represented at this meeting. We certainly are asking the right people the right
question, but I think we need to ask more people as well and not that I want to start a
competition or a fight between different factions, but I just think we need. a combination
of different inputs would make it a comprehensive plan.
De Weerd: And f would just add to that in terms transitional, you know, this might be
the way it is today, but is there in 20 years a different view on it. And, then, I would go
to city services serving -- what part of this are we going to bring water and sewer to,
what might have their own systems, and what is the cost. Because that's ~~ certainly
people are going to have to be aware if they want to five in that area and they want to
live with those kind of land designations, what that means.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: And, you know, they worked on these on 40 acre chunks and I think if we
would have done this exercise many years ago, looking at Eagle and Ustick Road, for
example, when it was all farmland and people saying, oh, yes, let's keep this rural
because it's farm houses and not knowing what happens with road expansions,
because people -- that's hard to see, But at the same time dealing with ~40 acre
chunks and they say, oh, all this can be retail or mixed use or all agriculture, you know,
you look at that intersection of Eagle and Ustick and with the Lowe's and Kohl's and ~~
and, really, that's about five to ten acres on each corner. And, then, as you go inside
of that it's single family homes and there is some apartments and different things like
that. So, there is -- it's -- I want to make sure people are aware that along major
intersections, along major highways, there is going to be development that, yes, the
vast majority might be something else, but there is going to be these strips or areas
Meridian Cily Council
March 13, 2D72
Page 47 0 52
that developer -- and I think Councilman Zaremba has a good idea -- have their eyes
on and have ideas that -- how they need to see that developing and what they can da
with it and 1 think it's good to get that perspective and maybe incorporate that in and I
guess that comes under the na surprises rule or people as they see other ideas and
haw other fiolks view it, that gives them a better idea of that, oh, okay, I see what they
mean and that makes sense. That's going to be a major intersection carrying this
much traffic. Wha wants to have a single family home right there on that corner. So,
just something to keep in mind as instructions are given that, you know, this is 40
acres, but, you know, this type of development only takes five acres and a sfirip along
here and it could very well have that along that road. So, maybe something to keep in
mind.
De Weerd: And i think, Caleb, one of the discussions that Bruce and I have had is in
terms of the fields district and how you equated some of that to be similar down here.
Where it is similar down here those are going to be permanent. An employer is not
going to come in and do -- do something that in 20 years they are going to be
encroached on and so, again, looking at -- is this a transitional land use, is it -- or is it
permanent.
Haad: And, Madam Mayor, I can ask -- I can ask that question or make sure that when
the participants on the 22nd did this exercise.they were thinking long term.. We asked
them ta. But were they really thinking build out of the city when they did this exercise.
So, I think we can get that confirmation from them that there is some heritage aspect
or whatever, even if their kid that's gone off and has a professional practice
somewhere else, you still see some value for the community to have that heritage, the
farming. You know, that`s Meridian. It shouldn't all be single family homes, because
Meridian -- you know, maintaining a dairy farm for ever and ever is maybe what is best
fiat the community. I'm not saying that -- that it is, but certainly there are some
implications, because this going to go -- eventually, hopefully, in our future land use
map on the comp plan and that's all we are going to plan for. And there are
implications to #hat with providing services. It's going to be very very difficult costly in
20 years to go we got that wrong and now we want that to be single family homes,
because all of your pipes leading up to the wastewater treatment plant have been
sized to not accommodate that. Sa, decisions that are made over the next year in this
area will have long-term implications. Some of that I think is good, but you need to
make sure you understand what you're doing as you ga through that process that
decisions made today will certainly affect what happens 25, 30 years when
development pressures are here, because they -- they will come. i mean we will build
this way for sure, it's just if we don't have any way to provide services -- if you don't
have the fire flows, you can`t give those commercial facilities, so -- somebody else may
provide those services and that's, again, a discussion far maybe another day, but -- but
certainly that -- we will need some clarification from folks that they were thinking longer
term and no# a transitional use, but there are far reaching implications to what we are
doing with this project, sa --
Rountree: Madam Mayor?
Meridian Gity Council
March T3, 2092
Page 48 0 52
De Weerd: Mr. Rountree.
Rountree: Caleb, are you going to incorporate the information that COMPASS just
gathered in a similar exercise that was countywide -- or, actually, two countywide, but
they gat down to fairly -- much smaller details than #his one is and I know the group I
worked with did a fair amount of work in the Kuna to Meridian area in terms of what
they anticipated ought to be out there and it wasn'fi necessarily the homeowners, it was
developers that did constitute a pretty goad crass-section and that was the Meridian
area and I suspect the Boise area and the Canyon county area also looked at the two
county area and made land use suggestions. So, I would think you would want to
incorporate that as a -- as another layer or two or three or four. I think there were eight
tables.
Hood: And three workshops.
Rountree: And three workshops. So, however many times three. The other thing is is
that if, in fact, people feel strongly that this a heritage thing -- and I heard that at this
meeting, that there were people that were -- if it's not this, it's going to be a park, and I
think there was one individual that said I'm going to make sure that that happens. And
they can if they want to do deed restrictions, but that's something that they have to da
personally that we can't necessarily. encourage, .but if people really feel that strongly
about this they can through legal means pretty much prescribe what those uses are
going to be in the future. I think between the two you have got -- you have gat a whole
bunch of -- essentially, na cost information fihat came out of a COMPASS exercise.
Hood: Yeah. And just to answer your question, yeah, I have a meeting with Carl Miller
on Thursday afternoon. I'm nofi exactly sure what they have compiled, what results,
what indicators they are going to report back, I have a meeting with them to talk about
land uses in Meridian anyway. So, I'm not quite sure what all he has -- he set it up, not
me.
Rountree: Yeah.
Hood: But certainly I will look far that information to provide, I don't know what format
it's going to be in just yet, but I have got a note to somehow bring into this process,
so --
Rountree: And you might want to take that back to the folks in the next meeting, that --
Hood: Yeah.
Rountree: Here is your -- here is work done by a whole bunch of other folks that don't
necessarily have a property in this area.
Hood: That's a good idea.
Meridian City Council
March 13, 2012
Page 49 0 52
De Weerd: Okay.
Hood: Thank you. Thank you for all those comments. I'm almost done here. So, next
steps. So, we will continue to evaluate service plans for this area. Again, for not
having it, you know, preferred alternative yet, we have this hybrid alternative, but we
will continue to work on service plans for this area. We have that workshop on April
3rd. It's going to be in conference room A and B right before your regularly scheduled
meeting, so, hopefully you all can attend. We have the agenda planned to go until
7:00. We would hope to be wrapped up by then and we may have some finishing
things that we need to take care of. But if you can attend for at least a portion of that
before your meeting on the 3rd that would be appreciated. Planning and Zoning
Commission will also be there. We will do similar scenarios trying to include
COMPASS'S presentation for this area, present the PAG's recommendation and, then,
we will have comment sheets, too, so people can either leave comments at the time or
take it back with them. We will have a similar comment sheet up on our website, so
you can go in there and leave comments as well. There is a two question survey and,
then, just an open-ended comment or two. I also do need to give some time to the
Airport-Overland extension. 1 have heard from a few residents down there, concerns
over the preferred alternative. I mentioned fio you before we kicked this process off I
wanted to adapt that -- part of that study in whole or in part as part of the comp plan
sort of with this effort, put a line on our future land .use map or ,in our plan somehow
and that's still the plan. I'll give a brief presentation overview on the corridor study.
We have had a public involvement process. That's not why we are here is to talk
about Airport-Overland, but I dv at least want to give, you know, a little bit of
acknaw[edgement tv that study and I will allow people to include it on the comment
sheet, too, if they have comments about that let us know about it, that's great, I also
just want to let Council know at this point with that Airport-Overland Raad study -- and
our comp -- comp plan in general, it's a guide, it's not a blueprint. So, even if we adopt
an alignment for study as those parcels develop, we can look at what makes sense
and where it makes sense for Overland to ga, as long as it connects A to B and it's an
arterial roadway, it doesn't have to be an exact location that's called out on the study.
So, that's where, hopefully, we can head off some of the concerns that I have heard if
we say it's a general alignment. We need a plan to extend this over, it's development
driven and as development occurs we will get that extension and it's not a prescribed
right of way necessarily. So, 1 just wanted to let you know I'm bringing that up, but I'm
not, hopefully, going to dwell on that. We can't spend the time dwelling on that an the
3rd, so -- and, then, ACRD and COMPASS are doing some model runs and we will
report some of the roadway impacts from those scenarios. So, those are -- that's my
presentation for today and I will stand for -- actually, sorry, I have one more bullet on
there. We do envision, then, a third workshop in May and that's really just the fine
tuning, the last minute additions, also looking at, again, potential locations for parks,
schools, pathways and any other things that maybe we hadn't got through in this
meeting, So, with that, Madam Mayor.
De Weerd: Thank you. Council, anything further on this item?
Meridian Ciiy Council
March 93, 2092
Page 50 a 52
Rountree: No.
Bird: t have nothing, Mayor.
De Weerd: Okay. Thank you, Caleb.
Zaremba: Thanks.
H. LegallFire/Planning Departments: Amendment to Ordinance
No. 12-15x5 to Allow Additional Sign on Fireworks Stands
De Weerd: Our next item is Item H and it's under our legal department,
Nary: Thank you, Madam Mayor, Members of the Cauncii. This is one final minor
clean up of our fireworks ordinance.
De Weerd: Easy for you to say.
Nary: This is to clarify -- there was disconnect between the application an how signs
were applied or allowed. In fihe past we allowed two signs and an additional temporary
sign that presumably would always be.on the -- an.the stand, but they are not always
on the stand. So, we wanted to make it clear you can have two signs on the property
and one sign on your stand to identify your business and so this just clarifies #hat. The
last iteration said two signs only, it was implied that the one on your stand wasn't really
a sign, didn'# think that would be clear enough, so we wanted to make sure that it's
clear, two signs on the property, one sign on your stand.
Hoaglun: Madam Mayor, just --
De Weerd: Mr. Hoaglun.
Hoaglun: I appreciate this clean up. I just happened to be out on the highway that
heads to Notus, you get off the interstate there, and Rocky Mountain Fireworks is there
and their signs are -- or their stands are painted with a sign on part of the paint job, so
it's not a separate sign, so that we didn't want them -- if they wanted -- if they are on a
corner lot, two signs out there, then they'd have to cover up their -- their paint job ar
something and that didn't make any sense. So, I think this is a good change.
De Weerd: C3kay. Anything further on this item?
Bird: I have nothing.
Item 9: Ordinances
A. Ordinance No. 12-1505A: Meriidian Fireworks Ordinance
Update
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March 13, 2012
Page 51 0 52
De Weerd: Okay. Under Item 9-A, under ordinance -- Ordinance No. 12-1505A.
Madam Clerk, will you, please, read this ordinance by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1505A. An
ordinance amending Meridian City Code Section 5-4-5 regarding permit for retail sales
of nonaerial common fireworks, amending Meridian Gity Code Sections 5-4-60 and 5-
4-6P regarding signs and standards related to fireworks operation. Amending Meridian
Gity Code Sections 5-4-71, 11 through 13, regarding signage far short-term storage
containers, amending Meridian Gity Code Section 5-4-8A, six through eigh#, regarding
prohibitions of discharging fireworks, smoking, or igniting flames near ashort-term
storage container. Amending Meridian City Code Section 5-4-~ OB regarding
application for a public fireworks display permit. Amending Meridian City Code Section
5-4-1 Q, G through K, regarding application far public fireworks display permit, providing
a saving clause and providing an effective date.
De Weerd: Thank you. You have heard this ordinance read by file only. Seeing that
there is no one out there who would like to hear it read in its entirety, I would entertain
a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 12-1505A with suspension of rules.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, will you
call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 10: Future Meeting Topics
De Weerd: Las# item is future agenda topics. Anything for future agendas from
Council?
Bird: I have nothing.
Rountree: I have none.
De Weerd: Hearing none f would entertain a motion to adjourn.
Meridian City Council
March 13, 2012
Page 52 0 52
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 5:52 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
~~1~
MAYOR
~ i o~~i l~
-ATE APPROVED
ATTEST:
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