HomeMy WebLinkAbout2011-11-09E IDIAN=---
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CITY COUNCIL
MEETING AGENDA
Wednesday, November 09, 2011 at 3:00 PM
1. Roll-CaII.Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved (Pg. 2-3)
A. Approve Minutes of October 25, 2011 City Council Pre Council
Meeting
B. Approve Minutes of October 25, 2011 City Council Regular
Meeting
C. Approval of Agreement with Ada County Highway District
(ACHD) for Construction of the Ustick Road -Duane Drive to
Campton Way Project
D. Findings of Fact, Conclusions of Law for Approval: MDA 11-
010 Meridian and Amity by Hawkins Companies Located- West
Side of S. Meridian Road, Midway Between W. Amity Road and
W. Harris Street Request: Amendment to the Development
Agreement to Extend the Time Allowed for the Agreement to
be Signed and Returned to the City
E. Development Agreement for Approval: MDA 11-006
Kingsbridge by BHH Kingsbridge, LLC Located East Side of S.
Eagle Road; Midway Between E. Victory Road and E. Amity
Road Request: Amend the Draft Development Agreement
Approved with the Previous Kingsbridge Development
.Agreement Modification Application (File #.MDA 11-004)
F. Sewer & Water Main Easement for Meridian Town Center-
Power Center Offsite Utilities
Meridian City Council Meeting Agenda -Wednesday, November 09, 2011 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
G. Recreational Pathway Easement Between the Sterling Creek
Homeowners Association and the City of Meridian Regarding
Fivemile Creek Pathway Segment H1 From Badley to North
End of Sterling Creek Subdivision
H. Recreational Pathway Easement Between the Sterling Creek
Homeowners Association and the City of Meridian Regarding
Fivemile Creek Pathway Segment H1 From Pine to Badley
Avenues (South Easement)
I. Moved from Department Reports: Clerk's Office: Approval of
New Liquor License for Black Mor LLC dba Wahooz Family
Fun Zone/Pinz located at 400 W. Overland Rd.
5. Items Moved From Consent Agenda None
6. Department Reports
A. Fire Department: Strategic Plan Update (Pg. 3-9)
B. Solid Waste Advisory Commission (SWAG): Report and
Recommendation for City Council to Approve Two SWAG
Sponsored Applications for Funding .from the Community
Recycling Fund
Council recommended approval of two applications sponsored
by SWAG to receive funding from the Community Recycling
Fund (Pg.9-11)
C. Human Resources: Update Regarding Youth Work Life Skills
Program (Pg.11-18)
D. Planning Department: Transportation Update on Projects,
Priorities and Studies - Includes Discussions on Future
Number of Travel Lanes in the Victory Road Corridor, Planned
Improvements to the Eagle/Amity Intersection, a Status Update
on the Fairview Avenue Access Management Plan, and Other
Transportation-Related News (Pg. 18-29)
E. Clerk's Office: Approval of New Liquor License for Black Mor
LLC dba Wahooz Family Fun Zone/Pinz located at 400 W.
Overland Rd. Moved to Consent Agenda
F. Public Works: FY2011 Project Close Out Report (Pg. 29-36)
Meridian City Council Meeting Agenda -Wednesday, November 09, 2011 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
G. Public Works: Private Development Surety Program
Implementation Update (Pg. 36-39)
H. Finance Department: Discussion Regarding termination of
Trust Agreement between Walter W. Morrow and Corrine L.
Morrow and the City of Meridian known as the Rural Fire
District Volunteer Firemen's Association's Burn Out Fund and
distribution of accumulated funds. (Pg. 39-42)
I. Resolution No. 11-822: A Resolution Terminating the Trust
Agreement between Walter W. Morrow and Corrine L. Morrow
and the City of Meridian known as the Rural Fire District
Volunteer Firemen's Association's Burn Fund and distribution
of funds Approved (Pg. 39-42)
J. Finance Department: Discussion Regarding Termination of
Trust Agreement Between Walter W. Morrow and the City of
Meridian Known as the Rhonda Benson Fire Prevention
Educational Trust Fund and Distribution of Accumulated
Funds (Pg.39-42)
K. Resolution No. 11-823: A Resolution Terminating the Trust
Agreement Between Walter W. Morrow and the City of Meridian
known as the Rhonda Benson Fire Prevention Educational
Trust Fund and Distribution of Funds Approved (Pg. 39-42)
7. Ordinances
A. Ordinance No. 11-1498: An Ordinance (RZ 11-003
Kingsbridge) For The Rezone Of Three Parcels Of Land
Located In A Portion Of Lot 11, Block 2 Of Dartmoor
Subdivision Within A Portion Of The South Half Of The
Northwest Quarter Of Section 28, Township 3 North, Range 1
East, Situated In Ada County, Idaho, And Adjacent And
Contiguous To The Corporate Limits Of The City Of Meridian
As Requested By The City Of Meridian; Establishing And
Determining The Land Use Zoning Classification Of 38.299
Acres Of Land From The R-2 (Low Density Residential) Zoning
District To R-4 (Low-Medium Density Residential) Zoning
District In The Meridian City Code Approved (Pg. 42-43)
8. Future Meeting Topics
Adjourned at 5:17 PM
Meridian City Council Meeting Agenda -Wednesday, November 09, 2011 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Citv Council Meeting November 9, 2011
A meeting of the Meridian City Council was called to order at 7:00 p.m., Wednesday,
November 9, 2011, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird
and Charlie Rountree.
Others Present: Bill Nary, Jacy Jones, Pete Friedman, Caleb Hood, Warren Stewart,
Scott Colaianni, Mark Niemeyer, Bruce Freckleton, Karie Glen, Robert Simison, and
Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Welcome. We appreciate all of you here. For the record it is Wednesday,
November 9th. It's 3:00 o'clock. We will start with roll call attendance. Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple items to note on today's agenda. Under 6-E, under Department
Reports, we need to move that item to the Consent Agenda. All the required approvals
have been received, so we need to make that 4-I and that is approval of new liquor
license for Black Mor, LLC, dba Wahooz Family Fun Zone/Pinz, located at 400 West
Overland Road. Move that up there. Under item -- also under Item 6-I, that is
resolution number 11-822. 6-K is resolution number 11-823. And 7-A is ordinance
number 11-1498. With that, Madam Mayor, I move adoption of the agenda as
amended.
Zaremba: Second.
Meridian City Council Workshop
November 9, 2011
Page 2 of 44
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of October 25, 2011 City Council Pre Council
Meeting
B. Approve Minutes of October 25, 2011 City Council Regular
Meeting
C. Approval of Agreement with Ada County Highway District
(ACRD) for Construction of the Ustick Road -Duane Drive to
Campton Way Project
D. Findings of Fact, Conclusions of Law for Approval: MDA 11-
010 Meridian and Amity by Hawkins Companies Located West
Side of S. Meridian Road, Midway Between W. Amity Road and
W. Harris Street Request: Amendment to the Development
Agreement to Extend the Time Allowed for the Agreement to
be Signed and Returned to the City
E. Development Agreement for Approval: MDA 11-006
Kingsbridge by BHH Kingsbridge, LLC Located East Side of S.
Eagle Road; Midway Between E. Victory Road and E. Amity
Road Request: Amend the Draft Development Agreement
Approved with the Previous Kingsbridge Development
Agreement Modification Application (File #MDA 11-004)
F. Sewer & Water Main Easement for Meridian Town Center-
Power Center Offsite Utilities
G. Recreational Pathway Easement Between the Sterling Creek
Homeowners Association and the City of Meridian Regarding
Fivemile Creek Pathway Segment H1 From Badley to North
End of Sterling Creek Subdivision
H. Recreational Pathway Easement Between the Sterling Creek
Homeowners Association and the City of Meridian Regarding
Fivemile Creek Pathway Segment H1 From Pine to Badley
Avenues (South Easement)
Moved from Department Reports: Clerk's Office: Approval of
Meridian City Council Workshop
November 9, 2011
Page 3 of 44
New Liquor License for Black Mor LLC dba Wahooz Family
Fun Zone/Pinz located at 400 W. Overland Rd.
De Weerd: Item 4 is our Consent Agenda
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: As noted we have added 6-E as 4-I to the Consent Agenda and that is
approval of the new liquor license Black Mor, LLC, dba Wahooz Family Fun Zone/Pinz,
located at 400 West Overland Road. So, as I said, that is an addition to the Consent
Agenda under 4-I. With that I move approval of the Consent Agenda and the Mayor to
sign and Clerk to attest.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda as changed.
If there is no discussion from Council, Madam Clerk, roll call, please.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea;. Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Department Reports
A. Fire Department: Strategic Plan Update
De Weerd: So, we will move into our Department Reports and I will turn this over to the
chief for Item 6-A.
Niemeyer: Madam Mayor, Members of the Council, thank you for having us here today
to give you an update on our department and our strategic report for FY-2011. Before I
start I would certainly like to offer our congratulations to the Mayor and Councilman
Zaremba and Councilman Rountree. Good to have you back. I think there is a great
synergy and energy in this city right now and there is a great collaborative effort among
department employees and department heads and that's nice to see that that's going to
continue and we look forward to it. So, congratulations. You can applause. That's
okay.
Meridian City Council Workshop
November 9, 2011
Page 4 of 44
De Weerd: We look forward to it as well.
Niemeyer: Excellent. So, we figured for our 2011 fire department strategic update what
better thing to focus on than a 2011 strategic plan and as you recall this is something
that was approved in the budget last year. This is a plan that's going to go through
2011 to 2016 and I'm going to walk you through that process a little bit. This was
something I e-mailed out about two months and ago and you do have a hard copy in
front of you as well. The process was detailed in the initial meetings we had with ESCI,
the Emergency Services Consulting, Incorporated. We sat down to outline the scope of
work and what we really wanted as a city and as a department to see out of this plan,
knowing that it's going to be something that's not going to sit on the shelf, but actually
be taken off the shelf and used every year. The next process that we involved the folks
with was the public stakeholders meeting. This was well attended. I had the chance to
sit in the back corner, as I was instructed to do so by ESCI and just listen and answer
technical questions. It was a great class representation of citizens, business owners,
state representatives, the school district, and some of our public safety partners and it
was great to hear their input on, not only what they expect as far as performance goes,
but what they identified as our strengths, our weaknesses, our opportunities and our
threats, otherwise the SWAT matrix or SWAT analysis. From that we took that public
meeting into an internal stakeholders meeting and that was over the course of two days.
We used the Wahooz meeting room, if you will. No, we didn't play golf or Putt Putt or
get in the water. But we had a great two day session and it was a great class
representation, as well as our administration and our employee group, Local 4627, and
representatives from them, along with other city departments. I know Bruce Freckleton
was there, we appreciated him being there. Chief Lavey was there as well and others.
And that two days was really to identify what are we going to focus on over the next five
years. I want to just mention that it was a great cross-representation. We have a very
strong commitment to our labor management process and we believe that some of the
ways of the old days are no longer and we have created a strong relationship and that
relationship has turned into a great team and through that great team we have great
representation of ideas and I'm very committed and I'm very proud to say we have -- we
have moved forward and it's helped us move forward by having that team approach. A
lot of folks think if you have that horizontal accountability, as we read about in an article
that the Mayor gave to us, the Carrot and the Stick, that you can't have somebody in
charge and we found that not to be true and when you have good horizontal
accountability, the sharing of ideas, you actually have empowerment and so we really
enjoyed that process. Great leadership on the part of the Local, getting those ideas to
us and sharing those ideas. Following our internal meeting we had about three months
worth of revision and polishing as we looked at our initiatives and our objectives and
finalized those and polished them off and that came to the final product -- if I can get
this to work. There we go. Whoa. Sorry. So, that brings us to the highlights of what
you will find within this five year strategic plan. One of those things was to create a new
mission statement. Our previous mission statement was about four sentences long and
it's one that very few people could remember, let alone had substances and meaning to
the employee group and first and foremost if we have meaning to the employee group
we know it's going to translate into meaning as we go out and interact with our public.
Meridian City Council Workshop
November 9, 2011
Page 5 of 44
So, our new mission statement is very simple, but it goes to who we are, to protect and
enhance our community through professionalism and compassion. Those are two
words that you will see throughout the entire document is professionalism and
compassion, because we really think that's what we are about in the fire department
and what we bring to the public. The process also created a new vision statement and,
again, this is that big picture end goal of what our vision is for the department and that is
a premier organization recognized for providing a safe community through
professionalism, innovative actions, and community involvement. And that's very
special to us, because it's action oriented. That vision is not just a pie in the sky dream,
but it's action oriented and we do want to be that premier department, we do want to be
that department that others look to to say they are doing it right, how do we do it like
them and that's something that you can find across our entire department and our
employee group. It's very important to us. So, we also created five guiding principals.
They are and will continue to be the foundation of the department. This is not only for
our existing members, but for -- certainly for new members that we bring on to make
sure they understand who we are and what we are about. That is compassion,
professionalism, honesty, ownership and trust. And if you read the definitions within the
fire year strategic plan on each one of those, again, they are action oriented and that
was strategically done by the group, we will be compassionate, we will be professional,
we will be honest, and we will demonstrate our trust in maintaining commitments. So,
again, .action oriented and they will be part of our culture for many years to come. The
meat and the potatoes of the plan -- you can find these on pages 19 through 36. The
plan consists of nine strategic initiatives with 38 objectives. Each objective contains a
priority, a timeline, the lead or a project manager. It's going to be a unified effort
between our administration and our labor group. 2012 and 2013 do carry the heaviest
workload. Some would call that overachieving. But as this is a plan that is living, we
will analyze it every year and if we have to make adjustments we will, if we find the
workload is too heavy or too low, and we will update that plan every year. We do plan a
two day retreat every year to review the plan, to update it, to revise it as necessary and
we will make sure that that's brought to you as the Mayor and Council. We also want to
be transparent. This plan can be found on the Intranet and it's going to be found on the
Internet. We want the public to see it. We want them to know where their fire
department is going over the next five years. So, the initiatives, these are the nine
initiatives. Institutionalize our guiding principals. Again, that's not only within our
existing employee group, but within new employees as well. We feel that that helps
long down the road as we create who we are and what we are about. Create a
sustainable personnel development program. We believe in the long term success for
our employees, because we know it betters the department and betters the city. So, we
will be sitting down and creating road maps for each employee's career as they move
forward to develop policies, guidelines, and performance measurements, to standardize
department functions and operations. We know the future relies on data and data
analysis and analyzing ourselves against industry standard and best practice. To
develop a comprehensive firefighting skills development and maintenance program.
Again, we feel that this is vital that we have a consistent way to analyze and evaluate
our firefighters to insure that they are meeting best practice in our performance
measurement. To continue and enhance good labor management relationships. I think
Meridian City Council Workshop
November 9, 2011
Page 6 of 44
I have spoken to that enough that a good team moving forward is going to enhance the
department and the city as well. To identify long-term staffing needs to meet current
and future standards and expectations. I'm glad Stacy is not here. She would be
throwing things at me. But we do believe that things should be shovel ready, they
shouldn't be reactionary. We should have a plan in place, a performance measurement
system to know when we need to put on staff, so that when we come before you we
have got very concrete things to present to you and not reactionary things. To develop
community education opportunities. We have an incredible asset in Pam Orr. She's
sitting behind me, along with the rest of the staff. She has great ideas and we want to
enhance those ideas and let her elaborate on those. We do have some community
education opportunities that we haven't done in the past that we feel we can do in the
future to better our community and help meet the department's mission. To develop a
community risk reduction program. This is something that we haven't necessarily
focused on in the past, but we feel it's very important to focus on in the future. Part of
our mission is prevention and identifying those high risk threats and having a plan in
place for them makes good sense. Lastly, to develop ways to utilize current technology
to increase communication. It's ironic Councilman Bird and I were having a
conversation earlier today about the first phones we all carried in the bags and the funky
looking things, but we know that technology does offer benefits, so we need to analyze
those, look at the cost benefit analysis to them and implement those that are according.
Our performance measurements -- we did select the 20 measurements we felt best
evaluated us as a high performance department. It includes a combination of response,
suppression, prevention, training, physical fitness, recognition, personal career growth
and satisfaction, both within our department and the community. As you look through
the strategic plan as it's portrayed in front of you, you will notice a lot of current data is
not there. We understand that we need to improve our data collection processes. We
are working with the staff, along with IT, to do just that right now. You can tell I'm not
our technology expert. Other 2011 highlights. We did have the 9/11 bell ceremony. It
was a very emotional ceremony, one that I think will stick with us for a long time. Last
night while at a local establishment I had a gentleman come up to me and said I will
forever remember that. So, it was something in the community that lasted. We had our
2010 awards banquet again. That was something that enhances our department, I
believe. It was great to see everybody there. We hope to see everybody there next
year. We have our division chief of logistics Rod Shaul. Chief Shaul has been working
nonstop, both internally and externally. Internally to identify better processes, externally
to identify best practice and he has been working with Boise fire and a number of
others, those that have done it before us to gain better insight. We had the Engine 32
refurbishment. That was a 2000 model. I can say that that has been a success. We
had a good sound engine, with a rebuilt transmission. We haven't had any issues.
Engine 39 I can tell you has not been such a good process. We have been chasing
ghosts with that engine. We are continuing to chase ghosts. We are working with the
company to find out what those are and why we are out of service more than we are in
service. So, it gives us good insight moving forward to know is this a good process or
not a good process. And, lastly, a quick look ahead. The Mayor and I have been
talking about this quite a bit. We are going to be very busy over the next five to six
months. We have our division chief testing that will be taking place December 19th
Meridian City Council Workshop
November 9, 2011
Page 7 of 44
through the 22nd. That follows a four day leadership academy where we are teaching
on 26 different topics and 33 speakers. We have a key note speaker from BSU football
included. The positions you can see there. Our EMS position is open nationally right
now. We have 32 applications and we are getting ready to do our first review on that.
I'm very pleased with that. And, then, subsequent testing will take place or the captain,
engineer, and firefighter. That will all be done February through April. And with that I
would take any questions.
De Weerd: You don't have 50 more slides?
Niemeyer: No. I told Mr. Barry I would demonstrate how to only have a certain number
of slides.
De Weerd: Council, any questions?
Bird: Just a very, very nice report. Appreciate it
De Weerd: Is your microphone on?
Bird: Yeah. I think it is. I could sit up to it, I guess. Just a very, very nice report. I
appreciate it.
Hoaglun: Madam Mayor, just a quick comment.
De Weerd: Mr. Hoaglun.
Hoaglun: I appreciate the update and you guys have a lot on your plate; obviously. It
looks like everybody is on board and appreciate President Grant and the local being
involved. I mean we have got a good partnership there and I think it's a team effort and
moving forward I have no doubt that you guys will be achieving these, so I wish you
well. Because it is ambitious.
Niemeyer: It is ambitious and thank you, Councilman Hoaglun. I can tell you the right
team is sitting right behind me and we have the right people in place and there is no
doubt that we can achieve these things.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: When you started this I gave you some advice about how to go about it and I
believe you have taken it. And you have done a great job putting together what I see as
a doable and reasonable plan. If it's not -- if it doesn't stretch you somewhat it's not a
good plan and I think this will stretch you. It is a team effort and you will find the
strengths and weaknesses in your team as you go through here, which is a good
Meridian City Council Workshop
November 9, 2011
Page S of 44
process as well. But my congratulations on the first and I hope the foundation for many
more. Good luck in your measurements. That's the hard part.
Niemeyer: Yes, it is.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: My comment would be this is an excellent presentation and
and I'm glad that everybody is on board with it and ready to work with it
exciting to watch it unfold as we go through the years, watch how it
evolves as it goes, but excellent start. Appreciate it very much.
Niemeyer: Thank you.
De Weerd: Thank you, chief.
Niemeyer: Thank you.
De Weerd: And thank you.
Rountree: Thank you, staff.
a wonderful plan
. I think it will be
chemicalizes or
De Weerd: Did you want to do any introductions to who you had in the room
before they leave?
Niemeyer: Before they leave?
De Weerd: I think we know them all, but, again, just any acknowledgements or --
Niemeyer: So, before they are trying to leave, our -- really, the back bone of the
department I think anybody that comes to the department knows that. Judy Gerhart and
Hannah Curtis. They are the go to folks, as we all scramble and try and find out what
we need to be doing. They keep us in line. Certainly appreciate them. Deputy chief of
operations Chris Amenn. Again, I talked about the right people for the right job and I
believe that to be completely true. Chris is going to do a great job for us in the future
and does as well now. Also another great addition is Parry Palmer, our deputy chief of
prevention, otherwise known as the fire marshal. He gets to go out and work the codes
and that's not always easy, as we know, but we certainly appreciate him. Pam Orr we
already spoke about and her great work. And directly behind her is kind of the back
bone to our customer service mentality -- in fact, we almost considered the guiding
principles the Kenny Rule. Kenny Bowers. Rod Shaul we talked about as our division
chief of logistics, doing a great job. And, then, we have Captain Nick Corrall, who is our
acting BC today and we have Engine 31 -- or Truck 31, sorry, guys. We have Engine
33 and we certainly appreciate them being here.
Meridian City Council Workshop
November 9, 2011
Page 9 of 44
De Weerd: Thank you. Thank you for all being here.
B. Solid Waste Advisory Commission (SWAG): Report and
Recommendation for City Council to Approve Two SWAG
Sponsored Applications for Funding from the Community
Recycling Fund
De Weerd: Okay. Item 6-B is our SWAG report and (anticipate -- Mr. Nary, are you
doing that? Oh.
Nary: Actually, yeah, Karie is here. Nancy Mann wasn't able to be here, Madam
Mayor.
De Weerd: Hi, Karie.
Glen: Mayor, Council Members. Thank you for having us again. As Bill stated, Nancy
Mann is not available this afternoon, so you have been left with me.
De Weerd: Thank you. We love that.
Glen: Over the past several months, you know, the SWAG commission has been
working with the community recycling fund that you all may recall that has been
reinstated. We have been receiving funds from ASOCI, which is our profits from those
recycling measures that we have been taking. The community has been active in that.
We have got acouple -- two projects that the SWAG commission would like to move
forward on and would like to receive the Council's blessing. The first project is a pilot
program in Settlers Park to get the recycling into our parks. Right now the primary
recycling source is residential. We do have commercial properties participating, but
nothing in the parks system itself. You know, we have got a lot of functions going on
and all we have is trash receptacles. Mollie Mangerich has been spearheading that
project with. Mike Barton, the parks superintendent. So, if you have any specific
questions on that project. The application should be in your packet. We are going to do
each project separately. Do you have any questions that you would like Mike to answer
specifically on that one?
De Weerd: Council?
Bird: I don't, Madam Mayor.
Rountree: I have none.
Glen: Mike, do you want to come up. Any questions?
Hoaglun: Madam Mayor, just a quick question for Mike and Karie. If this is successful
-- we are going to take a look at maybe expanding this to other parks? Is that the idea?
Meridian Cily Council Workshop
November 9, 2011
Page 10 of 44
I assume when you say pilot project, I'm thinking see how it goes, see what tweaks
need to be done, and, then, expand if it works.
Barton: Correct. Madam Mayor and Councilman Hoaglun, yeah, that's --that's correct.
It is a pilot program. There is -- we did a real watered down version a couple of years
ago with just totes in the park and we found that contamination levels were real high, so
we feel that by going with a metal container that's distinctly different from the park trash
containers, round holes in the top, you can only fit plastic beverage water bottles and
aluminum beverage containers through the top, that we are going to reduce that cross-
contamination and -- but it is a pilot program. There is some -- obviously, some
challenges that we foresee that are lying out there and so this will allow us to put it in
place, it will allow us to make adjustments and learn from our mistakes and given
behavior is kind of hard to judge sometimes, so we are -- we are ready to roll this out
and make those adjustments before we expand it into other areas, but we feel that this
will be a good start.
De Weerd: Anything further? Thank you, Mike. Thank you, Karie
Glen: And, then, our second project is specifically a Nancy Mann -- it's kind of her pet
project, so I'm really disappointed that she wasn't able to make it today, but I will try to
do my best and give it justice. Nancy would like to move forward with recycling bags,
the fabric recycling bags. She's got a little mock up here. We would have it printed with
the Meridian in gold, recycles in white for everybody. The intent would be to purchase
5,000 fabric bags and hopefully the desire as far as distribution would be to work with
MYAC or offer the opportunity for a community project for the Boy Scouts or Girl Scouts
in order to get the recycling work out there. Use it as an educational opportunity, as
well as being able to give each household free of charge a couple of the recycling bags.
The research that Nancy was able to conclude is one fabric recycling bag, if used
consistently, would replace 1,000 plastic grocery bags. So, this is kind of our step,
rather than taking a vote that Hailey just experienced in going away with plastic bags,
this is kind of our first step towards that. So, we would hope that that would be a
success as well. Again, using it as an educational opportunity to get more people
involved in recycling and more than just taking it out to your garage and putting it in the
bin. So, I stand for questions on that particular project.
De Weerd: Any questions?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay.
Nary: Madam Mayor? Madam Mayor, Members of the Council, this came to mind and I
didn't have time to add it to your agenda, but we did receive atoll -- this is a SWAC
related item. But we did receive a call yesterday from what was the Hope Arms and
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November 9, 2011
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now it's called something else, Idaho something. Anyways, there was a project that the
SWAC committee approved in 2008 to build a playground there. Well, they have gone
through some different management companies of that facility and they called
yesterday, they are ready to build their project, they have the funds that SWAC had
approved back in 2008 that they wanted to apply to that and they have met all of our
requirements, so I just wanted to let you know about a project that sort of went dormant
and now is going to come back. So, it was good news yesterday that they are going to
be able to build that and provide aplayground -- actually, a really nice playground for
the residents there that will also be open to the public to use as well.
De Weerd: Good deal. Thank you, Karie.
Glen: Thank you. It is my understanding that I do need approval on these particular
projects before we move forward.
De Weerd: Yes.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move that we give the go ahead on those projects.
Rountree: Second.
De Weerd: I have a motion and asecond -- very specific motion, I might add. What
she said. Any questions from Council?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay. Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you, Karie. And I see one of our citizen committee members.
Thanks for being here, Steve.
C. Human Resources: Update Regarding Youth Work Life Skills
Program
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De Weerd: Okay. Our next item is under our Human Resource Department.
Nary: Thank you, Madam Mayor. We'll get that booted up. Madam Mayor, Members of
the Council, we are here to report on the Youth Work Life Skills pilot program that we
did this last summer and to let you know about it. There was a couple of thank you's
that I have to start with you and you may recall when we proposed this idea back at the
beginning of the summer I said back afew -- a number of years ago back in the city of
Boise Council Member Mapp was on the Boise City Council at the time and started a
program they called Jump Start and it was an idea to get youth in the community
connected better to the city and we hired youth. We tried to take this -- so, I thank
Council Member Mapp for the idea, but, really, the people that helped carry out this are
also sitting here in the audience. Crystal Ritchie, our human resources manager, and
Michelle Albertson, our legal services support manager, really helped put the real side
boards on this program to get this going and what we decided to do is not just get the
idea of getting youth hired on in different positions with the city, but to give them, really,
a sense of values in how the work world would work, to be able to give them some skills
in actually applying for jobs and interviewing for jobs, that generally aren't prevalent
sometimes out in the job market. Many times the youth in our community, if they can
find jobs these days, are usually fairly low paying, very low entry level jobs, that there is
not a whole lot of life skill that's attached to it. It's usually a two minute interview with
somebody at a restaurant or something or a coffee shop for about a minute or two, just
to find oufthat they actually Know how to talk and walk at the same time. We wanted to
make it a more meaningful type of exercise than that and as I told you earlier we were
finding that we were getting a lot of adults in what used to be positions like in our Parks
Department and our rec programs that we used to hire a lot of high school or college
students for, that we now are hiring older adults to work in those same jobs, partly
because that's just where our demographics in the job market are and we felt that there
was still -- we were losing something in our community and not having an opportunity
for kids -- for teens to have this chance to at least apply and look for positions. So, if
you recall, we -- we started off and the program purpose was to learn the basic
understanding of our government and how to develop administrative and practical skills
that could serve them for future occupations. The participants were to gain hands-on
experience in various levels of support in the departments. They learn how to organize
their time, provide customer service, understand the expectations and responsibilities of
holding a job. So, we targeted 14 to 17 years of age. We wanted to focus on,
essentially, high school age students. They wanted individuals that hopefully had some
desire or interest in working in this type of environment doing administrative office
functions, department hands-on, some labor and field duties, and the individuals must
be able to communicate in writing and be able to talk and -- talk and walk at the same
time and have to provide their own transportation. That was one of the other issues is
that, you know, when you're dealing with this demographic trying to get them here can
be difficult, but we want to make sure that they can get here as part of their requirement.
So, here is some examples of what we targeted as the different jobs in the various
departments they do. Some were assisting staff with word processing and data entry.
Some collected, opened, distributed mail, assisted in general office duties, filing,
copying, those types of things. Assisted in answering the phone and greeting visitors.
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That was a challenge for some of the kids, that's something they had never experienced
before, but we found a lot of them really probably found anew -- I guess comfort level in
doing, in interaction with customers and answering the phone. They did some water
turnoffs. They went out with our water crews on turn off day. They painted fire
hydrants. Painted over graffiti. Did some other painting around. Assisted us with with
the water facility. Did some field work. General clean up. Some painting of some of
the buildings and areas around the water or wastewater plant and the blowout of
computers as we annually have to go through a process of every computer, they get
pretty dusty. Most of you know at your house, you may have to do that periodically, just
blow the dust out. Well, imagine having to do that for 300 of them. So, it takes a lot of
time and effort, so we had some helpers to be able to do that and so that was another
function that they performed for us. We tried to be very flexible with their work hours,
because, again, these were teens and they all have different activities. Most of you
probably recall they have got sports and they have got programs and they have got
other jobs sometimes that they are doing and things at home, things that take up their
time. We try to give them as many hours per week as they could do, as we were
interested in doing. The maximum that we set was 32 hours a week. The work hours
were scheduled during the normal business hours, so they all tended to work 8:00 to
5:00, Monday through Friday, sometime in there, and we paid them at the wage of
$7.50. So, we got 1,521 and a half hours of work from these folks at a total cost of
$11,411.28. It was under budget. Our budget was under 12,000 dollars. So, we were
able to get that much additional assistance and labor for that amount of cost. Which
departments participated in that? Well, most of -- most all of them were able to find
meaningful work for these kids to do. City clerk, building services, parks and rec, IT,
Public Works, the fire department, our human resources, wastewater, the Mayor's office
and water. So, virtually all the departments had some meaningful work for the kids to
do at some point. We had -- next page. They -- each of the candidates had an
employment application to fill out. Each of them had an on-site interview and it wasn't a
two minute interview and each of them had an interview with a member of our staff from
human resources and they ended up -- we had 20 applicants. We hired 16 initially.
One of them was able not to get transportation, had some other conflicts after we went
through the hiring process, and we ended up with 15 interns in various departments.
We tried to -- again, to give the kids the most exposure and opportunity we had some
that worked in our office in HR, they maybe worked in the clerk's office part time, they
worked in the Mayor's office for part of the time, and they worked in the building
department. They worked for water, they worked for fire, they worked at all these
different -- some of them worked two or three different places. Some of them that were
more savvy, like some of the more computer tech friendly kids, we had a project with
Public Works that they were able to figure out. The kids that really could do that, it was
a lot of data entry stuff, things that required the detail necessary to make sure it was
being done properly, they had some kids that that's what they did. And we tried not to
mix and match too many of those, because the concern about the data error if you have
too many doing that. But we were able to find the right kids for that project as well and,
again, giving them some time, some meaningful opportunity to do some work for us.
Each of them went through an introduction process, like we do with all employees.
They had the Mayor's welcome. They had an orientation. They just had the discussion
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with our orientation staff for human resources and the city's values, the city structure,
how the city operates. They additionally went over policies and procedures, the
paperwork, the time sheets. We had each of the interns fill out a confidentiality
agreement. We felt it was important for them to understand that they may or may not
work with confidential material, but the information that goes on in the daily work is not
necessarily something you go down to your girlfriend's house and say, you know that
lady that works for the building department, you know what goes on with her? They
have to understand that they are working in an adult environment and that the things
that go on at work aren't necessarily things you share with everybody and that's just part
of the work life that they have never experienced before. We had work scheduled for all
of them. They got weekly work schedules. They, again, understood the city structure of
the various departments, who the reporting structure was, who the supervisory staff
was, how the city worked as a whole. Each of them, again, like all of our employees,
they all got badges for access and entry to the building, so that they could get in when
they needed to be able to do that. All of them that worked in the Public Works arena
went through safety training. That's Mr. Dees giving his safety training class for all of
them to make sure that they were going to be safe on the job. So, what was the result
of all that, besides the hours and the work that was accomplished? Here is some
comments that we received from some of the kids. Devan Pogue from Mountain View
High School said: I was impressed with how professionally the chief coordinated the
fire crew effort. Devan happened to be working one day and Chief Niemeyer is here.
He happened to be either getting off or just there, I can't remember if it was as he was
leaving, but chief had afire call fora brush fire out there at -- was it the
Linder-McMillan area? Was it that one? So, he said, Devan, you want to go? So,
Devan went along and thought being a firefighter was really cool. That was a pretty
great job. He got to see the chief right there in the field and he was very, very
impressed. Devan's mother Andrea works for us and Devan also got to work in the
water department and some of our water folks helped Devan understand how the
certification and the water works and how does that work. That's a future career
opportunity for people. Something he had no exposure to. Never knew anything like
that before. And so that was another great opportunity to learn that and our employees
-- as you would expect our employees took a lot of these kids sort of under their wing to
explain to them why do they work here and what do they like about that and what's
interesting about their job and -- that, again, most of these kids would never have any
opportunity to be exposed to that. Here are some of the other comments from McKinzie
about a great opportunity for life skills and, then, came forward to assist. Excited to be
here. Being a part of the city -- I mean Kim was one where she contacted her dad right
after she got her badge and said, hey, we are both city employees now and that was
really exciting to her. So, here is some of the parent comments and they are pretty
long, so I'm not going to read them all, but this was a great opportunity I think for the
parents to see the maturation of the kids, that they didn't necessarily have the same
opportunity. The environment, again, you know, in an office environment, an
administrative environment is a little bit different than just working at a fast food
restaurant and so the opportunity and growth that a lot of the parents saw is, again, a
very positive after effects of the program. It wasn't necessarily something we thought
up front, we realized that would happen, but I can share another story, since Andrea is
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November 9, 2011
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not here and I could tell you that she was telling us the other day that she was at home
painting her hallway and painting the stair well -- she's not here is she? Okay. Good. I
can share this story. She was painting her hallway and stair well and she said now in
the past Devan probably would have hung out in his room and watched his mom paint
the hallway. This time he come out and he said, you know, mom, I did a lot of painting
at the water department this year, I think I can probably do that. And so it was, you
know, mostly -- you have got a two story house and a stair well it's a little bit more
treacherous to do that and Devan got scaffolding out and he painted the wall and he did
the second coat and he just took over the project for her and she said he would never
have done that before, but because he did that here he was confident enough to do that
and she's like have at it. You can do it. And those are the little I guess after effects that
really show the value that we could provide to these -- to these teens to be able, again,
to give them that level of confidence that they can do these things that they never had
an opportunity to do before. Here are some of the department comments, from the
chief, from Tiffany over at Public Works -- again, it was -- in fact, one of the things that
was the most -- I guess pleasing to us is not only were the departments pleased with
the kids that we had and the way the program was run, they wanted to keep them. You
know, I told them we only had money in the budget last year until the end of the year.
So, come October we were done and, you know, for most of the kids they had to go
back to school. Now, many of them probably could work for us periodically, but we just
didn't have the funds for that. But the. departments were pleased enough .that they
really said can we keep -- can we keep this person, because we really want that. There
really was value added back to our departments, because there was a lot of the work
that these teens were able to do that these were things that just can't get done, that get,
you know, put on the back burner, they get prioritized and we can get a lot of these
things accomplished for a fairly reasonable amount of money. So, going forward, what I
had told you last year is that if it were successful that we would consider -- if -- at your
direction to bring this program back and we would do it in a couple different ways. I
mean we could -- we can bring it back. We have to bring it back as a budget enhancer
for next summer and I discussed that with finance before we did this and Todd was
comfortable with that. He actually had asked me -- we talked about it still during the
early part of the budget process for FY-12 and he asked me then should we just fund
this and I said, well, one, I didn't have direction to do that and, again, I didn't know if it
would work. So, I didn't want to fund something that we didn't know that it would really
be effective for the city and, then, we are sort of, then, funding them and just sort of
letting it lapse and that didn't seem to make much sense. What seemed to make more
sense is that we -- if we felt it was successful and the Council was willing, we could
bring it back as a budget enhancement for the summer, we could pencil out all the costs
and such and we would have a little bit more time for some of the things that we didn't
really get to, because of the shortness of the time period from when we came up with
this idea, brought it to you, got approval, got it funded, got the kids hired, it was a fairly
accelerated window. We'd like to have a little bit more time to have some run up if
possible, because some of the things we like to do is provide some feedback on the
interview side. You know, we went through the interviews with all of the kids, but we
didn't necessarily get as much opportunity or time for them to explain to them how you
can interview better, what are the things that maybe you did this time that you would
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maybe not want to do that in the future. One of the things that Crystal and Michelle had
thought was -- would be helpful for the kids is help them develop a resume as part of
the process, that we would have them come in on the front end and have them do a
very, very basic resume of what they had done and, then, at the tail end, then, we would
also provide them the opportunity to, then, update the resume with the different jobs or
duties and responsibilities they performed during the time they were here, so that they,
again, would have a different type of skill enhancement that sometimes was getting lost
out there in the world these days. We wanted to provide some feedback for the
departments and allow the departments a little bit more time, because, again, it was a
fairly accelerated program to give them opportunity to do coaching and mentoring to the
kids and to be able to give them the appropriate level of feedback that would be
necessary. We wanted to make sure we developed a clear point of contact for each
department. You know, HR became the contact point for all of them, which is fine, but
we felt it would be important, maybe the departments themselves be the contact points
so that the kids were working predominately in one, which a few of the positions we had
that's what they did, they would know who to contact in the department and what their
responsibilities would be for their scheduling and time cards and those kinds of things.
And, then, of course, again, if we could start a little earlier that would give us a little bit
more run up time to do that. So, wrapping up, we really believe these young adults in
our community really are our future and we wanted to -- we would hope that
participation in this program introduces a new or different life skills that they wouldn't
have had an opportunity to do before. It would give them, again, more information and
opportunity and education in different positions and different things in the city that that
might give them a better appreciation of who we are in the city and what the city's folks
do in the different departments. Like I said, I heard about the water department I was
really pleased, because we didn't ask anybody to do that, that's just who they are.
That's just who our employees are. They like to share what they do, because they like
being here and they like to make sure other people understand why they enjoy being
here and that's agreat -- a testament to our city that our employees really want to do
that. So, we'd like to bring it back next summer. We could certainly -- because, you
know, look at whether or not bringing it back sooner than that would be effective for the
departments, but it's really at your direction. That's all I had. If you have any other
questions.
De Weerd: Thank you, Bill. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Bill, I think this is a fantastic program. I definitely want to continue it. I also agree
with one of the departments, I think with the schedule -- high school schedules and --
thatthey go through now that a lot of kids get out early, I would like to see if there is any
way possible if we need it. I realize most of the work -- you need most of the work in the
summer part time. If we could use them year around I think it would be a great asset to
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November 9, 2011
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the city, as well as helping some of the students. So, I'm for working something out to
continue this program and I have no problems seeing it grow a little bit.
Nary: Thank you, Mr. Bird.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Ditto Mr. Bird.
De Weerd: Mr. Rountree.
Rountree: Again, the same comment. I think it's -- having been involved in these kinds
of programs in the past, it's amazing what these kids can do and particularly if you get
some that are really savvy with technology, they can really help you, and at a minimal
cost compared to having to hire somebody else. So, the idea that we are teaching them
some workplace values is a good thing, too. I don't think they get that very often.
Bird: Amen.
Hoaglun: And, Madam Mayor, I like the idea, Bill, of the feedback, like when they do an
interview. Even the kids who aren't successful in that, they need to know why they
weren't successful, if there are areas that they can improve, because when they do go
out and apply for another job somewhere they need to know and I really see this as you
have set it up, a learning experience for-- for life skills. So, that would be good and
certainly expand it to -- I think would -- would be very helpful and just need to identify
funding sources.
De Weerd: That was going to be my point. Certainly when you bring back the -- the
proposal for the budget amendment we need to know what budgets it is coming from
and I will just add on the premise of this program, we have a grain of a workforce in
certain areas and if we can instill an interest in pursuing the appropriate degree to come
back and work with the municipality in those particular careers that that does set
something up with some of the concerns I think we have in a number of our
departments.
Nary: The other comment I could add, too, to not -- not to overhype Devon as our
shining star, but Devon is also now on our traffic safety commission. He got more
involved with MYAC this year. I think part of it was because of doing this he had an
interest in being a commissioner on that, applied for that, and the Mayor selected him
as one of our youth traffic safety commissioners, so --
De Weerd: Well, I think a number of our interns joined MYAC.
Nary: I think so, too.
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De Weerd: And so it was a good feeder into that, too.
Nary: All right. I will work on the financing piece and we will bring it back.
De Weerd: Thank you,
Nary: Thank you.
D. Planning Department: Transportation Update on Projects,
Priorities and Studies -Includes Discussions on Future
Number of Travel Lanes in the Victory Road Corridor, Planned
Improvements to the Eagle/Amity Intersection, a Status Update
on the Fairview Avenue Access Management Plan, and Other
Transportation-Related News
De Weerd: Okay. Our next item is 6-D, our Planning Department. All things
transportation.
Hood: Thank you, Madam Mayor, Members of the Council. I will try to be brief, as I
imagine most of you were up late last night, but I will not only try to be brief, in case you
need to get home and take a nap, but also keep it interesting, so you don't fall asleep on
me. So, just going to my all thing transportation report that I do every couple of three
months as there is things to report back to you. I hope you all had a chance to go
through the memo that I prepared last week and maybe have bookmarked questions.
As mentioned, the memo -- I don't plan on going through everything called out in there,
but I certainly can if there is something that -- some project that I don't highlight. If you
have a comment or a question, please, don't hesitate to interrupt. I do have a couple of
things that aren't in the memo that I think I would want to start off with, if you don't mind,
and the first one just some housekeeping stuff just to remind you that there is a joint
Planning and Zoning -City Council meeting on the 29th of this month. That's the fifth
Tuesday of this month, 7:00 o'clock in this room. And, then, some other news that I just
found today -- and some of you may already know, but -- and I have updated you
previously, but COMPASS is going through the process of updating their communities in
motion for horizon year of 2040. And just a heads up that you are all on the invitee list
to serve on those scenario planning workshops. The first one is scheduled for February
29th and also March 1st through 2nd. You all may not end up serving, you're all either
on a -- some of you are designated as alternates, but I do want to give you a heads up
as you see those e-mails, phone calls, invites to that, that that's what that is all about is
setting a vision for our transportation and land use for the region, not just Meridian
necessarily, but for our whole region, so -- and, then, the handouts I just gave you. So,
that, as a quick snapshot of everything kind of happening in the downtown area. ACHD
put that together for me. The one project that's not highlighted on there is right near
Storey Park, Franklin Road, that is the HOC signal, pedestrian signal. It's actually up
3rd Street, but it's not called out there. So, that's that project and all the other ones I
think are pretty self-explanatory and you have maybe heard those before. So, with that
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I think I will jump into highlighting some of the things within the memo and the first one
that I had listed was Ten Mile - Ustick intersection. In the memo I said that that project
was on the 90 day bid list at ACHD and at the time that was correct. However, AI Bush
contacted me last week and I talked to him a little bit and they are having a little bit of
problems acquiring some right of way from homeowners associations on the southwest
side of that intersection and so their policy over there is not to go to bid if they don't
have all the right of way acquired, which makes some sense. He did tell me, though,
that it won't -- the project will still happen in '12 and they will still do what they need to
do while irrigation water is out. So, they will take care of that stuff for sure this winter,
but it isn't on the 90 bid list right now. They will do that irrigation work with some of their
in-house folks at either Cloverdale or at Adams Street, but they will take care of that in
house. So, just a slight clarification on that project. Pine-Linder I don't have anything
besides what's in the memo and the a-mail update I shared with you after the recent
ACHD commission. Eagle-Amity intersection. I do have another handout that I'd like to
share with you. That project just came to our attention that ACHD is planning to
construct a single lane roundabout at Eagle and Amity and I thought it would be helpful
for you to have a set of plans to look at as we briefly talk about that project.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: While Caleb is handing these out, I will say I had an opportunity to look at
these when Caleb presented them to the transportation task force and while I am
supportive of roundabouts, my comment is I think it needs to be a two lane roundabout.
I believe the plan is to start with the one and some day make it a two, but I feel for our
police and fire and trash trucks and other things, that it should be designed as a two -- if
it's going to be there at all it needs to be two lane to begin with. Personal opinion.
Hood: Thank you, Councilman Zaremba. You beat me to the punch a little bit on that
one, but, yeah, that's -- that is what the task force -- we did talk about that last week and
that was really the main concern that I heard moving forward is the radiuses and making
sure that the fire department doesn't have to slow too much. Obviously, they can't use
Opticom through these intersections, because there isn't a signal to override, but Kenny
Bowers was there and I gave him some contact information to talk with ACHD to make
sure that we aren't creating a hazard there with a single lane roundabout. So, the plans
you have there are at 75 percent. ACHD is designing this project in house. It -- like I
stated previously, it kind of came as a surprise to us as staff. It's not in any plans. It
really doesn't show as meeting the warrants. Certainly it's great to take a stop
controlled offline. I did also find out here yesterday Ithink -- it's about a 1.3 million
dollar project, again, but the district is saving some money by designing it in house with
some of their staff. A couple of the things that show up on those plans that -- the center
island area they are proposing to rock at a ten-to-one slope. I did talk with the parks
department a little bit last week after we received these plans. We are going to try to
get some sleeving for future irrigation, but we don't need it landscaped today. The city
limits are still a quarter to a half mile away from this intersection, but as a -- as the city
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November 9, 2011
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moves there and/or this intersection ultimately is improved to a dual lane roundabout
could potentially want to landscape that some day with something nicer than just gravel
or rock at a ten-to-one slope. I will also call out to you that there are no pedestrian
facilities on the plan. This one's kind of what we kicked around a little bit in kind of a --
you're darned if you do, darned if you don't type thing. There is no pedestrian facilities
out there now. However, as development comes on this will be the gap in those
pedestrian facilities. So, ACHD is going to look at that a little bit more and see if it
doesn't make some sense to put some sidewalk or something out there for pedestrians.
I requested that. Again, Idon't -- I don't know what the right answer is necessarily, but I
just simply call it to your attention at this point that when the highway district comes in
with a project they are going to be the first to develop aproject -- to me it makes some
sense for them to improve some of the frontage for pedestrians and bicyclists, but when
there aren't any out there currently it's hard to justify that, too. So, there is a two foot
gravel shoulder behind the curbs and the other issue that -- that I wanted to just call to
your attention is the -- is the storm drain pond. So, that's on the southwest corner of the
project and there is currently no landscaping planned in front of it. It doesn't have a lot
of frontage. We aren't a Ustick-Linder sized pond and the way they have it oriented
three is a very small amount of frontage there. They are proposing to fence that off with
vinyl coated chain link, so black poly coated chain link around that fence with a gate for
their access. But no -- no frontage improvements necessarily, except for their driveway.
Again, similar to the sidewalk. You know, that could be there forever as unimproved as
the properties around it develop with 25 feet of landscaping, you may have this -- albeit
small piece of frontage that's unimproved with just a chain link fence. So, it's something
to call to your attention. We are working with their staff and working with our staff,
Parks, Public Works, on maybe getting some minor improvements -- won't take a whole
bunch of dollars, but parks already sent some maintenance folks out there to -- oh, not
Castleburg, but the subdivision that's just south on -- on Eagle there to do some
maintenance out there, so it's not like it would be too far out of the realm of possibility to
have them stop and mow the grass every couple weeks or whatever it may take if the.
frontage is improved. So, I will bring whatever as staff we kind of decide to -- that we --
as apotential to move forward. I will bring those options to you before we move forward
with anything if there is a cost share agreement involved. So, I will pause and just see if
you have any comments on kind of those things that I have highlighted out. Councilman
Zaremba already highlighted that as just a single lane roundabout, but all those other
elements, and just see if there is anything you'd like us to pursue or not pursue with
ACHD on this project.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Caleb, you know, Councilman Zaremba has raised a good point and I'm sure
there is numbers out there. I'm not the traffic expert, but I'm sure they have traffic
counts right now for that intersection all ways and I don't know what a single lane
roundabout can handle, what the volumes -- once it reaches a certain point before you
want to have two lanes, but as we know once things start growing again this is going to
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be an area that will be on the forefront of growth. So, I'd just like to -- if you wouldn't
mind checking that out and send me an a-mail and if the other Council Members are
interested what those numbers are, what are the counts now, what does a single lane
roundabout handle and at what point do you need to go to a double and I -- and it's hard
to predict -- I know, you know, growth and where the economy is right now, but at least
know where we are and maybe have some idea of where we are going and if they have
a plan for a double down the road, so -- and also the pedestrian access. Is there -- I
can see not putting in right now, because there is nothing there, but at the same time if
we are going to be doing this project, let's have the plans in place to possibly do it or at
least know how we are going to do it when that time comes.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: There is an additional tweak that I would add, just connecting the thought
that if they do some landscaping and our parks department takes over the maintenance
of that landscaping there will need to be a place to park a truck with a trailer with a
mower on it and unload it and I might suggest that they make the little driveway into the
retention pond long enough to do that. That may mean shifting the retention pond 20
feet or so, but some -- somewhere in the design make it possible for a maintenance
truck to pull off of the roadway and unload the mower.
Hood: Okay. Thank you. I'll move on. Ustick, Duane to Kemp I didn't have anything
necessarily to highlight on that item. Split corridor phase two, just real quickly, again, I
sent you an a-mail update after the October 26th ACHD meeting. ACHD commission
did vote for the foreclosure option on that and, then, just the highlights that the project
manager Adam Zaragoza was directed to accelerate the beginning of construction and
look at incentives for finishing ahead of schedule and dis-incentives if by chance it runs
long. So, the next step in the process is start reviewing contracts and strategies for that
construction and start the business outreach plan. So, there is -- ACHD is going with
some city staff to the chamber next Tuesday or Wednesday whenever that luncheon is,
and going to ask the chamber to start getting the word out that this is -- this decision has
been made and start preparing and ask what we can do to help those businesses as
this project moved forward, essentially. In the meantime right of way acquisition and
alternate access negotiations will continue with ACHD. So, I don't know if this has ever
been explained to you, but, basically, ACHD started the right-of-way negotiations on the
north and on the south end of the project for fiscal year '11 and, then, in fiscal year'12
they are primarily working the middle portion, if you will, of that. So, that's where most
of the efforts are being spent currently.
Hoaglun: Madam Mayor? Caleb, I had a question on that sheet you handed out. It
shows like Washington Street and East Carlton of doing the sidewalk project at the
same time with redo of Meridian Road and that makes sense to do that. But at the
same time those are going to be access points for some of those businesses. I know at
Washington and Meridian, you got the barbershop there and it might not be that the
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sidewalks will not interfere with -- the sidewalk projects won't interfere, but I just want to
be certain that those projects don't shut off the access while they are doing sidewalks,
while they are struggling with Meridian Road being closed. So, I just want to be certain
that those things are coordinated to keep -- keep things open.
Hood: I will make sure to mention that. Thank you.
Hoaglun: Not that the barber has threatened to give me a bad haircut or anything. It's
just something we need to do.
Hood: No. It makes sense. You don't want to have --
De Weerd: How about a good haircut.
Hoaglun: I will tell that to Fred.
Bird: I'm glad you said that.
Hood: The next item on -- in the memo is Fairview access management plan. This is
one of the items that I plan on presenting on -- at the joint meeting on the 11/29. So, I
won't spend a lot of time on it this afternoon. September 14th ACHD did hold a public
involvement meeting, though, and I did put a brief summary in the memo on the -- of the
102 written comments that were received during that public comment period. So, again,
unless there are any questions at this time, I will just let the memo sort of stand on its
own in that summary and the highlight, but I do have the full blown 79 pages, if you're
interested in going through them and reading the individual comments I certainly could
share them with you, but at the joint meeting that we will have with Boise and ACHD
after the first of the year I imagine there will be an opportunity at that point, too, to dig a
little deeper into these comments and the numbers. So, unless there is anything you
want to talk about now, that's just the high level and here is some highlight stuff and we
will discuss it more in the coming months. Update on the CIP. ACHD is currently in the
process of updating their capital improvements plan for the next 20 years. I serve on a
couple of different committees there and I'm not going to get into all the Witty-gritty
details that are going on with those, but the CIP is being updated there and a couple of
things that are somewhat new to the process and some action items that we have
recently taken that I did think was interesting, at least to me. You may not agree, but
some things that I thought were at least worth highlighting. The prioritization process for
the CIP, we established a new criteria for those -- still projects to get in it needs to be
based primarily on congestion and safety. So, that didn't change necessarily. However,
we did add a couple of new categories and one I would like to highlight to you, which is
a fifth of a point, is what's being called community preference category. To liken the
CIP to ACHD's five year work plan, the community preference categories are really our
-- the priority list that we did just a couple of months ago. It's really what projects would
we like to see. It's the -- it's the other factors, such as sewer, water, parks, that are
either coming online that we can construct simultaneously with the roadway project or
that are already there. If there is already a park you're going to assume that that's
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where people need to get to. So, some of those community attractors, economic
development corridor, activity centers, schools, other civic areas. So, I bring this to your
attention, because, again, it's a significant amount of points out of a hundred point
scale, 20 to this community preference category. I will be reaching out to our parks
department looking at some of our CIPs internally and where some of these projects
may be planned at the city in five year increments. So, ACRD, the way they divvy these
projects or you earn these points is if you're planned for construction in the first five
years you get 20 points. If they are planned for construction in the next five years you
get 15, ten, five and so on. So, I worked to coordinate some of those and see where --
we can't just give all of our -- all the projects 20 points, they want us to equally distribute
those and have some rationale for which silo of the five year work plan they should go
in, so -- and another reason I'm bringing this up to you is this will be a staff level effort.
We do want these lists by the end of this month. So, unless you're overly interested and
want to see that before we move that recommendation list onto ACHD, again, I'm going
to put together this list with all the potential CIP projects and say this group of projects
we think should happen in the first five years of the CIP, these ones for the next five
years. I will share those with you, but it will kind of be post action I will share them with
you, unless, again, you want me to come back here in a couple weeks to review those
or some other way to do it, but it is -- I don't have a ton of time to do that, so --
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I'm very comfortable with Caleb making those decisions and those
recommendations. You mentioned coordinating with the Parks Department. There may
be things that Public Works would also want to give you input on.
Hood: Absolutely. I'm sorry. Thank you. That's a given. They are probably actually
number one, because, again, sewer and water projects, when those are planned, so --
fire stations, those types of things. So, I plan on reaching out to all those departments
that have a plan like that, so -- so, it won't just be me, but I will coordinate.
Zaremba: Thank you.
Hood: Everyone seems to be okay with that approach
Rountree: Yes.
Hood: Okay. Then one of the other things regarding the CIP at ACHD is impact fees
and service areas. So, I won't dwell on this, get into all the details. There is some more
details in the -- in my staff memo, but just this past month, a few weeks ago, the CICAC
did make a recommendation to the ACHD board of commissioners that we go with a
single countywide impact fee service area. So, I think probably you all know that right
now the county is divvied up into four service areas. We span into -- although one of
them just for a little bit, in the three of those four. So, depending on where you
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November 9, 2011
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construct your home or where you open your business, you're looking at a different
impact fee if you're on one side of the road versus the other and it got very confusing for
developers, for administrators, for everybody. So, we kicked this around and at the end
of the day there were five options, we said, you know, it just makes sense, we all are in
this game together, we all use the roadway network, single countywide fees. So, I'm not
here to talk to you about what -- you know, what the fees are or what the ratio is, but
just to share with you that whether you're in downtown Boise or in Kuna, your business
fees will at least start out to be the same. I say set out to be, because you can still go
through the process of doing an individual assessment or appealing and all that other
process, but at least the baseline is single countywide fee based on the needs to fund
the impact fee eligible portions of the roadway projects in the next 20 years. So, just a
quick -- if you want more you can call me, a-mail me, or we can go into more detail now,
but Ijust -- that decision point has been made, so I thought it was worth sharing. Ten
Mile corridor. Planning -- we are planning on doing something this meeting. Matt
Edmond had ababy -- well, his wife had a baby a couple weeks ago, so we pushed this
back into December, so I will -- I'll kind of defer that action with a little tickler in there
and, then, be -- yeah, so we will talk about that in December. Five year work plan.
Again, based on Matt's being out of the office, he is the guy on the five year work plan,
so they kind of pushed everything back on their timeline with the five year work plan a
couple three weeks, because he was out of the office. So, today is when we are
supposed to have Draft A of the five year work plan. So, just a heads up for you, when I
get that I will go through it, I'll highlight some things, compare it to the current adopted
version and, then, plan to also come back on December 13th to talk to you about Draft
A and any comments, tweaks, requests that we may have to forward onto ACHD. I
think that's very opportunistic that Matt will be in house on that same day, so if we have,
you know, detailed questions we are going to have the guy that drafts that here and I
imagine he will be able to stick around and ask any questions you may have. But that
will give me some time to figure out what's going on with Draft A and make some
recommendations or at least call out some things to you in that realm. I'm getting to the
end. I promise. Meridian interchange task force, I don't have much to report at this
time. It's been -- it's a great group of folks thus far and we are starting to make some
progress I think, so -- two things on Eagle Road real quick. We did ask ITD to do a
speed study on Eagle Road and they have done that and had the results yesterday, it
was at PD, and we went through those a little bit with Kevin Sablan, their traffic
engineer, and one of the things that came up was potentially -- and I'm wondering -- I'll
take just a straw poll just to see if you're all interested or not in pursuing it at all -- again,
just initially, having a variable speed limit on Eagle Road and what that means is a.m.
and p.m. peak you can't go 50 or 55 miles an hour on Eagle Road, but 10:00 o'clock at
night, you know, 11:00 o'clock in the morning, you can go close to that anyways most
times. So, a thought would be to have some electronic speed limit signs to go from 45
say to 50 or 55 in those off peak hours. So, I'm not necessarily saying, yes, we are in
favor of that, but just worth looking into at least. Or if you're like, no, one speed limit --
law enforcement was there, you know, and that's going to -- they are going to be the
ones that are going to have to be there enforcing that if that's where we go, but it came
up, we briefly discussed it, and I thought I'd just gauge if there is any interest or not in
pursuing that. So, I see one no anyways. Anyone else --
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Zaremba: Madam Mayor?
Hood: I won't spend 40 hours a week looking into this, obviously, but --
De Weerd: Mr. Zaremba.
Zaremba: I agree maybe it doesn't need a whole lot of time, but I have seen that work
other places and it can work. Whether it would work here or not I don't know.
Hood: Yeah.
De Weerd: I guess I would defer to the police department and in the hassle of being
there and making sure people -- it's just -- it kind of brings me back to why we mapped
out our community to try and get consistency in speed limits, because there was a
perception that we were trying to create speed traps and I can just envision this would
be one of those conspiracy theories and --
Colaianni: Caleb, who was at the meeting?
Hood: Lieutenant Gonzales and Corporal Ford.
Colaianni: Okay. I would have to talk with them first, because this is the first I have
heard about it and I have been in training for the last two days, I haven't had a lot of
discussion with them. There is -- obviously it's not our preference. It's not a perfect
world. It does create a few other obstacles for us. I would be interested to see what the
prosecutor and the judges thought of such a thing. You know, it is going to generate a
fair amount of complaints about speed traps and such, both to the Mayor's office and
the police department, which, you know, it takes time to vet though when you get them,
but --
De Weerd: No. I will forward them to Caleb.
Colaianni: Excellent. Excellent.
De Weerd: I'm kidding, Caleb.
Colaianni: But I would like, you know, some time to discuss it, but I -- it does pose
some additional problems that we don't have now.
Hood: And, absolutely, we weren't trying to get this implemented at anytime soon. We
realize enforcement is going to be a big -- and it's not -- the intent is not to create -- it's
not a money making scheme, you know, I mean that's not the purpose. It is -- you get
those people out there that are trying to go 50 or 55, because that's the speed limit, but
traffic won't let them and so you get these people that are accelerating through 35 mile
an hour traffic and that's really the issue that I have heard from police and so it's what
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November 9, 2011
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can you do when it may be okay to go 50 miles an hour, but sometimes it's not. So, I
don't -- I won't invest a whole lot of time in this. In fact, I may just, you know, see if ITD
can maybe look at it a little bit, but -- and maybe we will kick it around a little bit with
some others. But there seemed to be some interest, but I'm not sold a hundred percent.
Just looking at options. I will just -- the speed limit isn't going to be probably what we'd
all like it to be, I guess just to -- so, looking at other alternatives, because it's not a
perfect world and seeing 40 or 45 miles an hour out there, Ijust -- I don't see ITD going
to that, so --
Rountree: Well, it's an educational process, Caleb. The speed limit is not an absolute,
it's what shouldn't exceed conditions warranting and if traffic is such that you can't go 50
or 55 and you try to go 50 or 55, it's still an enforcement issue. So, no matter what you
do with that speed limit it all boils down to enforcement and driver behavior. Just
because it says it's 50 doesn't mean you're going to be able to drive it at 50. It's kind of
self-enforcing based on -- based on capacity.
Colaianni: And I would say based on what I have seen the vast majority of accidents
that we investigate on Eagle Road is -- are following too closely and inattention. I mean
we see a lot more of that than -- so --
Hood: Yeah. Rear end. And we are not trying to legislate behavior, but it's somewhat
-- I mean just some common sense, but -- okay. Again, I won't spend too much time on
that, just -- it came up yesterday, so I thought I would share it and see if everybody was
like, yeah, great idea or --
De Weerd: Huh-uh.
Hood: Okay. The other part of Eagle Road, I just wanted to give you a quick update on
is pavement rehab and the raised median project and it is a very brief update, but I did
talk to Wade Christiansen, the project manager, last week or maybe even two weeks
ago now, because I spoke with him when I wrote this memo and Wade said that their
final design plans are being completed and they should be ready in the next couple of
weeks. That project has advanced from '13 to '12 and I think it's supposed to be
summer of '12, but I have heard different stories and haven't heard a confirmation for
sure. The other part of that that I think is important is they are trying to coordinate what
Center Cal is going to be doing on Eagle Road concurrently. So, there won't be, you
know -- the road won't be one lane each direction or whatever -- or work at night for six
months and, then, it's open full -- full boat and, then, closed down again, because there
is another project going on. So, they are trying to coordinate that -- those efforts right
now and figure out what that calendar looks like, so -- I'll share more information on that,
too, as I get some more solid details, plans, and/or timelines, so -- the last thing that I
have to discuss with you today is the Victory corridor and this is, again, going back to
some of the CIP discussions and some of the groups that I'm on, I knew that portions of
Victory were planned for three lanes. I guess it never really sunk in that it would never
be widened above -- above three lanes, that it's always planned, the preservation of
Victory between Eagle and McDermott is three lanes and I don't recall that ever being
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discussed at the city. I assume it was. It is on the master street map and the current
CIP as three lanes and ACHD has been acquiring right of way for three lanes ultimately.
Some recent modeling showing the need for Victory to possibly be preserved to five
lanes now. 2031 at three lanes, Victory doesn't tank. It's not horrible, but -- but
certainly there are some capacity issues on Overland and on Amity if Victory isn't a five
lane facility, the people will use Amity or Overland, and even if you widen Victory to five
lanes it doesn't take that traffic away. People will use the path of least resistance
typically, but -- but it does help and this is sort of like the variable speed limit on Eagle.
I'm not necessarily advocating for five lanes, but I do want to discuss with you some of
that history. We have some neighborhoods out there now and it doesn't make sense to
look at it as a five lane roadway. You know, I think most arterials -- you probably start
with the assumption that it should be five lane, but maybe not all are appropriate for five
lanes wide. So, I just wanted to call to your attention that this decision has been made,
it's not too late necessarily, but, you know, it has been three, four, five years or so since
ACHD said, okay, City of Meridian only sees Victory ever being a three lane facility and
if you think it's worthwhile to pursue that I would be willing to dig a little deeper and work
with ACHD on potentially changing the master street map. South Meridian
Transportation Management Plan and the CIP, to at least preserve Victory for some day
-- maybe it's 50 years or 100 -- I don't know. But to some day have it be five lanes wide
eventually. So, I did just quickly come up with my own pros and cons -- again, my
history isn't necessarily -- I don't have a lot of history around this and I do thank Jeff
Lowe and Amar at ACHD for helping me with some of the modeling and I have some
questions about, well, does your modeling assume Airport-Overland goes in, because
that may help some, too, if you have that connection do you really need Victory to be a
five lane facility and it helped a little bit. It wasn't -- it didn't show as much relief as I
would have thought, but that did help a little bit. So, I think that's one of the
assumptions. And, again, Victory at three lanes doesn't tank in 2031. It's not over
capacity at F all the way and just gridlock. But just real quickly some of the pros and
cons that were identified. The level of service will be better. Again, the impact to
Overland and Amity particularly. Victory does connect Nampa and goes all the way to I-
84 in Boise, so it is a pretty straight thoroughfare, unlike Lake Hazel and Amity, which
currently don't, so -- and, then, the other potential variable in this is we are in the
process of selecting a consultant to look at the land uses in south Meridian. If we
change those intensities and densities from low and future planning area to be anything
else, the attractors in that area and the traffic volumes in that area will be increased.
So, three lanes now, yeah, it's not too bad, but if we change the land uses out there and
we see medium density, five lanes may be warranted. So, those are some of the pros
to looking into it as a five lane. From the cons, Overland and Franklin are eventually
planned to go to seven lanes. So, that's really where you want people that are, you
know, commuting or if there is an accident on the interstate or whatever, if you use
those facilities. There are power poles that may need to be moved and some
landscaping that you lose, a couple of structures that are now in the way or have been
in the way and I mentioned previously we have got some neighborhoods and it really
does take away that local feel, it makes it harder to cross as a pedestrian or ride your
bike along, so -- so, those are some of the things that I have identified. And, again, I'm
going to stop talking and see if you think it's worth pursuing or not.
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November 9, 2011
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Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Caleb, my question is if you look at the section line roads in the county now
most of them are arterials of some sort.. I don't know if the functional classification as a
minor arterial is the right classification for Victory. It seems to me that it could function
at a higher level and I think we ought not to put our head in the sand and think that
growth out there isn't going to require some kind of facility to accommodate it. To me
it's going to be a long time coming. Some of the cons that you mention are to me non-
issues. They will have to be faced at some point in time in the future, if you're looking
20, 30 years out. I think we ought to look at it as a -- as maybe a major arterial, just like
the routes that parallel it. Or we need to do whatever land use planning we do out there
to minimize the amount of growth that we utilize that and that's not just Meridian,
because that's going to be used cross-county and until we can get some regional
approaches to this stuff, I don't think we take a look at these kind of facilities and try to
minimize them, only to have to come back at some point in time in 20 years and say,
well, sorry, we didn't think about this very well.
De Weerd: We know how that goes.
Rountree: Yes. All too often.
De Weerd: Since we are dealing with that now.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I support looking at it as a five lane or at least preserving that right of way for
it. Whether it's built to three lanes in the near future and able to expand later, but I -- I
can't see giving up that possibility.
Hoaglun: Madam Mayor and Caleb, I agree as Councilman Rountree suggests, I think
we need to take a look at that reclassification of that roadway to start with and do some
work to preserve right of way. It's hard to tell -- I mean our crystal ball is murky, they
usually are, but be in a better position for future folks on this Council and ACHD to be
dealing with that, because we did proper planning now, you know, not that they will
thank us, but life will be easier.
De Weerd: Okay. Anything else? Okay. Thank you, Caleb.
Hood: Thank you.
De Weerd: Thank you for keeping it brief.
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Hood: For me that was pretty good.
Rountree: It was.
E. Clerk's Office: Approval of New Liquor License for Black Mor
LLC dba Wahooz Family Fun Zone/Pinz located at 400 W.
Overland Rd. Moved to Consent Agenda
De Weerd: Item No. 6-E was moved up into the Consent Agenda.
F. Public Works: FY2011 Project Close Out Report
De Weerd: So, we move to Item 6-F and that is with our Public Works Department.
Stewart: Madam Mayor, Members of the Council, you may recall back in April of 2010
the purchasing department brought a new purchasing policy forward, which you guys
subsequently approved, and in that purchasing policy it calls for the engineering
department or any department to do project close out reports when projects are
completed, so the engineering work group is pleased today to be able to come before
you and -- although there is a lot of people there, they are going to keep this fairly brief.
But to do project close out reports for those projects which were completed in 2011. I
believe that all of you should have received written reports as well for you to review.
The project managers for the city are, you know, Kyle Radek, Clint Worthington, David
Allison, Clint Dolsby, Tim Curns, Roxanne Holland, John Boyd, and Brent Blake and
Roxanne and Brent and John are not able to be with us today, of course, as you --
some of you may know, Roxanne had a new baby girl and won't be with us for a few
weeks, but we are excited for her. I also want to explain that although we are going to
basically briefly summarize about -- excuse me -- about two dozen projects today, there
were many other projects that the staff worked on, but many of these projects are
multiple-phased projects and we will not bring them before you and actually do a close
out report until the entire project is completed and in service. So, these are just the
projects that have been completed and put into service in the last year. With that I will
turn the time over to Kyle.
Radek: Madam Mayor, Council Members, we did -- in previous fiscal years we did do
some individual project close-out reports. This is the first time we are coming before
you to show you what's been accomplished in an entire year and we have, as Warren
said, about two dozen projects that we have completed during the past fiscal year to
brief on you, so in the interest of time we made our presentations fairly concise. We
have one or less slides per project and so we will be very concise, but we have provided
you with those project summary sheets, which give you more detail and we welcome
your questions at any point in time. And please note that the project summary sheets
that were provided to you before, they don't go in the same order as the presentation.
Apologize for that. We will cover projects according to the following categories. Water
supply, water-sewer line replacements, water, sewer, and reuse extensions and
Meridian City Council Workshop
November 9, 2011
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wastewater treatment plant and sewer projects. In the water supply area we completed
projects in VFD harmonics filter upgrades, well evaluation and reconstruction in Well 28.
Variable frequency drives or VFDs, are used at most of our well sites to control the
speed of the motors running the pumps based on demand, which is great for us. But
the VFDs can create current and voltage distortion which have negative impacts on the
power distribution system, consequentially Idaho Power has mandated that we mitigate
the current and voltage distortions by adding harmonic filters to well sites equipped with
VFDs and this past year we have done that at the six well locations that are enumerated
there. The cost of those contracts was 34,000 dollars and we didn't have any changes
during construction in those.
Allison: Madam Mayor, Council Members, during the last year the Public Works
Department continued our well evaluation and rehabilitation program. We were able to
successfully evaluate Wells 16, 19 and 22. Typically well evaluation includes a down
hole camera survey of the well, the cleaning of the well casing and the screens, as well
as inspecting the motor and the pumps at that well facility. This last year Well 16 was
unique. We also included the installation of an occlusion liner to help mitigate some of
the uranium concentrations that we saw at that well. The total cost for evaluating all
three wells was 115,000 dollars.
Worthington: Madam Mayor, Council Members, Well 28 is our most currently
completed supply well. Well 28 is the only well -- supply well in the upper pressure
zone, which is pressure zone five. The addition of the new well to provide water supply
to this zone was identified as a priority in our 2006 master plan. Well 28 will supply 3.6
million gallons per day to this pressure zone, meeting demands for water distribution
and fire flow. Well 28 is also capable of supplying water to pressure zone four. With
this project we also drilled a test well to 1,300 feet deep. Construction was complete
and the well was online at the beginning of this year. The project had a total of ten
different contract agreements, for a total of 808,000 dollars. Net changes came in at
101,000 dollars, for a total cost of 909,000 dollars. I just wanted to mention the amount
of the net changes were due to an increase in the depth in the test well that we drilled to
1,300 feet, making it the deepest drilled well in the city right now and the city is currently
in the process of conducting a hydrogeologic framework study that you may have -- that
you guys have heard about on the aquifer system. The increased depth of this test well
provides and will continue to provide valuable information towards this study. The next
slide is to give you a brief summary of this water and sewer line replacement program.
In 2009 we developed both water and sewer main replacement programs as part of the
CIP. These programs have increased our efforts to stay on top of replacing aging
undersized infrastructure and has been mainly focused on the older downtown area.
Some of the reasons for these sewer and water line replacements are aging
deteriorated infrastructure, low water pressure, fire flow, and insufficient sewer capacity
and infiltration. Benefits of the replacements -- obviously increased water pressure and
flow and sewer capacity, reduced groundwater infiltration in the sewer lines. Reduced
risk of water line failure and leaks and providing reliable services to our customers. We
try to coordinate the water and sewer projects together when we can, just to reduce
costs and customer impacts. Overall cost, the water cost this year came in at 744,000
Meridian City Council Workshop
November 9, 2011
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dollars, which includes design and construction of 12 different projects. The sewer
came in at a million dollars, which included design and construction of ten projects. The
water and sewer line replar~ement projects completed this year include West Broadway
Avenue, East Carlton, East State, West Idaho Avenue, sites four through eight.
Northwest 4th Street. Site nine. And Carlton Avenue. The west Broadway Avenue
project involved the replacement of both sewer and water from Meridian Road to
Northwest 7th Street. This project replaced approximately 1,800 lineal feet of age and
undersized water main, utilizing pipe bursting methods and rehabilitated approximately
2,500 lineal feet of aged sewer trunk line utilizing slip lining methods. This was our first
project using pipe bursting methods to replace water lines. Original agreements were
524,000 dollars, we had 9,000 in net changes, for a total of 533,000 dollars. The
Carlton-State water line replacement project was done in two sections. The Carlton
section was replace from Main Street to Cathy Lane and the State Street portion was
replaced from Northeast 2nd to Cathy Lane. This project replaced approximately 2,500
lineal feet of aged and undersized water main, utilizing pipe bursting methods and open
trench methods. Original agreements were at 332,000 dollars, we had 35,000 dollars in
net changes, for a total of 367,000 dollars. The West Idaho service line replacement
project was requested a priority by the water department, because of old and leaking
water services. We replaced eight deteriorated water service lines to apartment
buildings on West Idaho Avenue. Shared service lines were replaced with individual
service lines and meters for each of the apartment complexes and original agreements
were 36,000 dollars, we had no net changes, for a total of 36,000.
Hoaglun: Mr. President, a quick question for
Zaremba: Mr. Hoaglun.
Hoaglun: Just curious about pipe bursting. Since we have had some experience now,
is that something that you see viable going down the road quite a bit?
Worthington: Yeah. I think, you know, we have gained some experience and there is
certain instances when it is and there is instances when it's not. So, we have kind of
sorted that out and when we can use it and when we shouldn't use it.
Hoaglun: Okay. Thank you.
Zaremba: Let me ask kind of a sideways question from that as well as I can. I would
guess that the lines that we are removing and replacing at this time are in the
neighborhood of a hundred years old, something like that?
Worthington: Most of what we have seen -- some asbestos, which I'm -- you know, is
probably pretty old. I think they put in asbestos up until 50 years ago, but asbestos and
cast iron -- a lot of cast iron. So, 50 to 100 years old. There is some that are, you
know, 50 years, too.
Meridian City Council Workshop
November 9, 2011
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Zaremba: So, I connect that thought to other discussions that we have had that four or
five years ago in the space of five or six years an awful lot of our infrastructure was put
in new and at some point it was will all deteriorate at about the same time, so we are
looking at 75 years or so before we need to get serious about that?
Worthington: Yeah. I think PVC has a longer life than some of these older pipes, you
know, that cast iron and the asbestos that we are encountering. I think they have a
longer lifespan. Nobody really knows what PVC's life is, but -- you want to say anything
about that the schedule as far as --
Stewart: I was going to say, Madam -- Madam Mayor is not here. Members of the
Council, Councilman Zaremba, I do think it's important to sort of take note that we are
trying to take a very proactive stance in replacing some of the aged infrastructure in our
downtown corridor, but I also think it would be important to sort of let you guys know
that at our current rate it would take us approximately 400 years to replace all of our
infrastructure, so at some point in the future we will have to entertain an accelerated
schedule for replacing some of the infrastructure, because I doubt even PVC is going to
last 400 years, so just -- you bet.
Zaremba: Just the kind of subject I was looking for.
Radek: And just a point of clarification, we are not really replacing at this point pipes
because they have failed and Clinton may have a different opinion on the sewer side,
but on the water side we don't have ten water main breaks every year. We hope to
avoid water main breaks, but the mains we have been replacing to begin this program
have been undersized mains, tuberculated mains, mains that have poor materials, such
as the asbestos cement and things like that. So, we are getting the low hanging fruit
now and we are learning as -- as we indicated to you and that -- and that's how we are
proceeding. When we get Hansen loaded up with -- with what we have in the ground,
we will get a better idea of what kind of glide path we need to be at.
Zaremba: Great. Thank you.
Dolsby: This next slide -- we had five different sites that we identified through our sewer
TV program with the sewer truck and camera that we have got now and we also used
pipe bursting in this project as well at these five sites to kind of avoid some of the impact
to the public. We replaced 1,765 feet of featurated sewer main and the original contract
for this project was 196,000, changes were 5,000, for a total contract of 201,000, which
isn't shown there, but it's there.
Allison: Our last water line replacement project was the Northwest 4th Street.
Originally the project was designed as three separate projects, which were eventually
combined into one and it included Northwest 4th Street, Carlton Avenue, and West
Washington Street. The project included the replacement of almost 3,000 feet of water
line. The project also included the replacement and relocation of Ada County Highway
District storm drain pipe that was placed on of top city water lines sometime after our
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November 9, 2011
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lines were installed. This was unique in that ACHD will be reimbursing us 40,000
dollars for that -- those costs incurred. The original contract agreements total 237,000
dollars. Net changes of 45,000 dollars. Reimbursement from ACHD of 40,000 dollars.
For a total project cost of 282,000. In addition to the water and storm drain at
Northwest 4th Street, a portion of the sewer line in 4th Street replaced. The original
project included 1,440 feet of deteriorated sewer line. The line was moved from
backyards and alleyways into the right of way. The new location -- the sewer line
improved that access for maintenance, as well as all new services for the residents
along that line. During the construction we identified 560 feet of additional sewer main
that could be replaced and this would eventually help us to save future costs of
construction. The original agreement for the project was 149,000 dollars. Net changes,
including the 560 feet additional line, a total of 60,000 for that. The total project cost is
209,000. Site nine sewer line replacement, the extent of this project is from Gem Street
just south of the bowling alley, Franklin Avenue between Main and Meridian Roads.
The project replaced 1,250 feet of eight inch deteriorated line. One of the notable
challenges of this project was that the sewer was located directly underneath the vacant
old Meridian Ford Zamzow building. This made pipe bursting technology the best viable
option for construction. Original contract agreement was 146,000 dollars. A net
change of 3,000, for a total of 149,000 dollars. Our last sewer line project was the
Carlton sewer line replacement. This project was the first project to utilize pipe bursting
for sewer line replacement. The project consisted of 360 feet of eight inch sewer line.
Notably the project only took three days to complete and it only took the contractor five
hours to pull 306 feet of line into the ground. The original contract agreement was for
43,000 dollars. We had no changes and the project total of 43,000.
Curns: Members of the Council, the list you have here is -- are the water -- water main
extensions that were completed in the last fiscal year, which included the intersection of
McMillan and Locust Grove, McMillan Road between Zachary Way and Meridian Road.
Ten Mile Road from Cherry to Ustick Road. Eagle Road, Victory to Ridenbaugh Canal.
And the Ten Mile interchange. The first project, the intersection of McMillan and Locust
Grove Road, was done in conjunction with ACHD's widening of that intersection and
also the relocation of the Lemp Canal, which facilitated the widening of the intersection.
So, the work in this project included relocation of reconstruction of the water main to
accommodate the movement of the Lemp Canal through the intersection and bring
those clearances between the two facilities in compliance with the state regulations for
separation. The original agreements totaled 63,000. Net change was a reduction of
8,000 dollars, for a total 55,000. The second project is McMillan Road, Zachary Way to
Meridian Road. This project was done to connect two segments of missing water main
to form one continuous one mile segment. This was done for a couple reasons. One, it
reduces the amount of maintenance operations when you have those dead end mains
and you have to go out and flush them all the time. Also makes it safer to do that,
because now you don't have to be out in the right of way. And, then, also we wanted to
get these sections completed previous to ACHD's repaving of that segment of road,
which is coming up here this fiscal year we are in now to get that infrastructure in place
to avoid cuts to the new pavement. The original agreements total 168,000, there was a
net change of 8,000, for a total of 160,000.
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November 9, 2011
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Dolsby: Next project was the placement of reclaimed water line on Ten Mile Road from
Cherry to Ustick. It was the last link to enable us to send reclaimed water down to the
Ten Mile interchange and have the connection all the way down Ten Mile Road. It was
a 16 inch reclaimed water line that was installed. Original agreement for this contract
was 572,000 dollars, net changes of 65,000, mostly related to some fiber optic lines that
we ran into during construction, and for a total of 637,000 dollars.
Hoaglun: Mr. President, I don't think I want to know what they mean by run -- ran into.
Radek: You should not ask.
Rountree: Saw that in the numbers.
Bird: I was just going to say, for 65 it must have been something.
Radek: The Eagle, Victory to Ridenbaugh Canal project was a cooperative project done
in conjunction with the ACHD to widen and realign Eagle Road and improve the
intersection of Eagle and Victory Roads. Our work included the installation of
approximately 800 feet of new water main, 1,200 feet of new sewer main, and the
.relocation of approximately 700 feet of existing water mains due to changes in the grade
of the intersection of Eagle and Victory Roads. The project provided water and sewer
service to undeveloped parcels in the area and it also completed a water main to
improve the water distribution robustness in the area. The original agreement, including
the design contracts were 193,000 dollars and net changes, which were mainly traffic
control and administrative overhead that ACHD avoided in that project, were minus
42,000. So, the total cost of that project was 151,000 dollars. The- Ten Mile
interchange project was a cooperative project done in conjunction with the ITD, a
project to construct Ten Mile Road interchange. Construction of approximately 1,250
feet of 12 inch water main and 2,100 feet of 12 inch recycled water main and 500 feet of
eight inch sewer main were included in this project and associated utility adjustments
and this project provided water, sewer, and recycled water mains to undeveloped
parcels in the area and this was the first project that installed recycled water main to
serve the Ten Mile interchange. In fact, that was one of the main reasons for the -- one
of the changes, our original design contract didn't include recycled water mains,
because they were not on the radar screen when we started the design, so -- we had a
net positive change in the design contract that it was overshadowed by the negative
change, because of the result of the bidding. We had to give ITD the money in advance
for this project based on the engineer's estimate and the bidding came in really good for
us, so there was a negative there and what we signed up to pay and what we really had
to pay them. And this was -- this was really the first cooperative project that, number
one, we did with ITD and, number two, we did with federal funds and it has opened up
the door for us to do a cooperative project at ACHD on the Franklin, Touchmark to Five
Mile, which they said we couldn't do, because it had federal funds, we found a way to do
it and unquestionably it's better to have one construction contract than have -- in one
place than to have two or three construction contracts in the same place at the same
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November 9, 2011
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time, like we did with the Locust Grove grade separation. We got through that project,
but we learned lessons and this was a better way to do it and it turned out really well.
Dolsby: The next project was the Victory Road sewer connector. It provided the last
link to south Meridian, so that we could send flow to the Black Cat lift station from the
rest of south Meridian and divert flow away from the other interstate crossings, ease
capacity concerns in south Meridian and it's a project we had been trying to get moving
for a couple years and finally got it installed last year. This project had an original
agreement of 394,000 dollars, net changes of 95,000, for a total contract of 489. The
reason that the net changes look so high is that we were -- we were working with Idaho
Power to move some power poles that were originally located on top of the sewer.
They thought that they had an easement to where we were -- we moved them from the
original spot to another spot where we thought that -- or Idaho Power thought they had
a permanent easement, they did not, so, then, we had to move them back to the original
spot again. All right.
Radek: Bring it home
Dolsby: And the next two projects are wastewater sewer projects. The first one is the
TWAS, it's thickened waste activated sludge, which are solids that come out of the
digesters at the wastewater treatment plant that we were ready to .get rid of, so we send
them to be dewatered, send them out to the drying beds and, then, out to the landfill.
Also it's the centrate. The term is used for the liquid that's squeezed out of those solids
before we send them to the landfill and that liquid is circled back around to the front end
of the plant and also a paving project. So, the first project was the centrate piping
modification and TWAS project. We wanted to do a better job of equalizing that
centrate flow back around to the front of the plant, because it's pretty high in ammonia
and other nutrients and we wanted to equalize the flow back around to the front, so we
did not front load, so we replaced some piping, pumping, and did some mechanical
upgrades to help with that effort. The original contract on this project was 281,000, net
changes 700 dollars, for a total contract of 282,000. This project was a paving project.
We had several areas around the plant where -- that were identified as either having
deteriorated paving, having no paving at all and areas where we wanted to improve the
pavement. So, we used this project to -- as a way to do that. So, the original
agreement on this was 121,000 dollars, net changes 12,000 dollars, for a total of
133,000 dollars. With that we will take any questions you might have.
Zaremba: Council, any questions?
Bird: I have none.
Rountree: I have none.
Bird: Nice report. Thank you, guys.
Zaremba: Thank you. Very clear and understandable.
Meridian City Council Workshop
November 9, 2011
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Bird: And you didn't take as long as --
G. Public Works: Private Development Surety Program
Implementation Update
Zaremba: Okay. We are onto Item 6-G, again, the Public Works Department. Private
Development Surety Program update. It looks that's going to be Bruce.
Freckleton: It is. First of all, I wanted to express our congratulations from the Public
Works Department on your victory in your elections.
Zaremba: Thank you very much. Look forward to working with you for four more years.
Freckleton: We are as well. Where we are right now with our warranty surety program
is we are kind of winding up the development phase of the program and going to be
rolling out the implementation beginning January 1. We are before you today, we
wanted to give you just kind of a brief update of where we are at and get any input that
you might have on the documents that we provided to you -- I believe it was last
Tuesday we gave you a packet of information on our outreach program and samples of
tri-fold folders and different things that we are developing for outreach and that sort of
thing. I did also want to point out -- and I'm sorry that Chief Niemeyer is not here, but
this presentation is only ten slides long. We will be shorter than his, so -- the first slide
we wanted to kind of give you a -- a snap shot of where we were and where we are
going. As you might recall, surety bonds were not accepted by the City of Meridian prior
to -- prior to our program. That is something that we -- going into it we kind of had our
opinions changed on the value of bonds and the applicability for programs with the city
and we also in the past only had a one year warranty period on city accepted utilities.
The biggest downfall of that is that we never required any kind of a surety during that
warranty period. That kind of got us into a pickle. Performance surety amounts were
110 percent for public infrastructure and non-life safety items. So, moving forward, we
made our pitch for the inclusion of bonds as an acceptable form of surety into the city.
So, bonds now are approved, as well as the old stand-bys of cash, cash equivalents,
and irrevocable letters of credit. We also now have a two year warranty period on city
accepted utilities. A two year warranty surety is required during that period of time. The
performance surety amount is -- has been increased to 125 percent, which includes the
two year warranty surety for public infrastructure. It's important to note that the non-life
safety items, such as landscaping, trees, fences, different things like that still are going
to remain at the 110 percent level. You might recall this particular graphic. It was -- it
was one that we used to illustrate the process from project acceptance to the end of the
warranty period. This particular slide shows where we -- where we were prior to our
new program implementation. Some of the biggest downfalls with this is it did not allow
us a full season on utilities -- you know, you get a lot of fluctuation of ground water, you
have temperature variations, different things like that. Also it didn't give you a really
good period of time for build out and utilization of the infrastructure. It also compressed
our time at the end for doing the inspection, preparing reports, getting any deficiencies
Meridian Cily Council Workshop
November 9, 2011
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corrected and that sort of thing. So, we proposed and you agreed to and we now have
a two year warranty period. This does stretch it out, gives us full seasons on utilities,
gives us a better opportunity for utilization of the utility and gives us a longer period of
time for the -- for the inspection reporting and for the period of time for deficiency
corrections and that sort of thing. So, we are grateful for that. So, as far as the -- kind
of the implementation summary, this is kind of a restatement of where we began, where
we are going. We have revised and/or created new ordinances and resolutions for
setting the percentages. You approved those changes on July 17th. We had revised
our Meridian supplemental standard specifications to speak to the new performance
and warranty periods. We have updated our contract documents. We have modified
our bid specs and other applicable documents to include the two year warranty. Again,
I want to note that this was amulti-departmental effort and so we have had our
purchasing department, we have had legal, we have had several different people at the
table representing this and so we -- we not only wanted to apply this to Public Works,
we wanted to apply it to any contract documents that Keith Watts might be running
through purchasing as well, so we have a consistent approach across the board. I
worked with -- with Bill on the creation of new language for the development agreement
templates. We have also developed stand alone templates for surety agreements for
use in private development projects. We have developed the outreach to bond agents
and developers. We are scheduled to hold some meetings with them on December 7th.
We also are going to be rolling out an outreach to the BCA developer builders council
on December 13th and that's to kind of basically present them with the same type of
information that we provided to you last week in your -- in your packets. And, then, we
also -- again, we have created the outreach materials. So, key milestones. We began
work -- this was a long, long project. The process by which we went through for this
project was -- was very thorough, very thought out, very inclusive as far as having
many, many people, stake holders involved in the project, so we began work on the 3rd
of August 2010 and we had -- I won't read every one of those, but we had three
meetings with our bonding specialist group. We had three meetings with our stake
holder group where we brought in developers and stake holders for their input. I did two
presentations at the BCA to go over the proposal. All told we had 35 meetings with
different groups and organizations to -- to go over the proposal. This is kind of a recap
of what you received last Tuesday. There is an informational letter that just gives a brief
summary background of our program. There is instructions on how a -- how a
development would proceed though our process. There are frequently asked questions
that we specifically developed to address questions that we believe will come up and to
try and direct people to the right direction as they proceed through the process. We did
update our flow chart. We have created our surety templates. We have done the UDC
ordinance and resolution changes which you approved and, again, we have developed
the planning -- the outreach materials, which included the fliers, mailers, customer
outreach. We have provided the same information and the same branding; you might --
you might say for inclusion on our website. We have included information for pre-app
notices, so that we can -- well, we sat down with the developer and discussed his
project for the very first time, we are providing him information at that point in time. So,
we are getting ahead of the curve a little bit there. We also, again, are going to be
providing information to the BCA and others. We are doing a bond company outreach,
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November 9, 2011
Page 38 of 44
just to inform them of the new process we have in Meridian. We are doing developer
training, bringing in bond agents to be there for Q and A and we also are going to be
doing internal staff training. As you might imagine, there is -- there is some
administrative changes that we are going to have to do to accommodate the new
program. As far as the Meridian standard specification changes, Warren and his group
have -- have worked on -- on changing those to include the surety revisions for the
performance and surety warranty amounts. The warranty period durations, the
inspection requirements, the inclusion as of bonds as a reliable option. We have also
ruled in new reclaimed water specifications and minor utility specification reviews --
revisions. Looking forward, again, we are scheduled for the implementation on January
1 per the ordinance. We are on target for doing that. We will be distributing the
outreach materials out to the bonding companies' developers. We will be giving the
presentation to BCA on the 13th of December. We will be holding informational
meetings at City Hall for the development community on the 7th of December and,
again, holding those internal meetings for staff for the administrative changes prior to
that January 1st implementation date. With that we would stand for any questions. We,
again, appreciate any input that you might have on those materials and we will go from
there.
Zaremba: Thank you, Bruce. Council, any questions? Comments?
Bird: Mr. President?
Zaremba: Mr. Bird.
Bird: Bruce, I think you have done all your homework and I think you have got the right
plan to go forward and get it out to the right people, then, we have no excuses.
Freckleton: Thank you.
Bird: You have done a good job.
Zaremba: Mr. Hoaglun.
Hoaglun: I was just going to tell Bruce I got a couple suggestions on the letter I will get
to you afterwards, so --
Freckleton: Yeah. That would be great. Thank you.
Rountree: Mr. President?
Zaremba: Mr. Rountree.
Rountree: I would suggest -- I might have missed it there, but as you get through with
BCA, give us an update of -- of what issues and comments still are there that we might
need to address.
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November 9, 2011
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Freckleton: Yes.
Zaremba: Thank you. Great.
Freckleton: Thank you.
Zaremba: Next we have four items that relate to the finance department. Do we want
to take them one at a time or -- in fact, two of them are resolutions, but we can discuss
them both at the same time. I think they are similar.
Nary: Mr. President, Members of the Council, you can discuss them all together.
H. Finance Department: Discussion Regarding termination of
Trust Agreement between Walter W. Morrow and Corrine L.
Morrow and the City of Meridian known as the Rural Fire
District Volunteer Firemen's Association's Burn Out Fund and
distribution of accumulated funds.
I. Resolution No. 11-822: A Resolution Terminating the Trust
Agreement between Walter W. Morrow and Corrine L. Morrow
and the City of Meridian known as the Rural Fire District
Volunteer Firemen's Association's Burn Fund and distribution
of funds.
J. Finance Department: Discussion Regarding Termination of
Trust Agreement Between Walter W. Morrow and the City of
Meridian Known as the Rhonda Benson Fire Prevention
Educational Trust Fund and Distribution of Accumulated
Funds
K. Resolution No. 11-823: A Resolution Terminating the Trust
Agreement Between Walter W. Morrow and the City of Meridian
known as the Rhonda Benson Fire Prevention Educational
Trust Fund and Distribution of Funds
Zaremba: Thank you. Okay. Todd.
Lavoie: Members of the Council, good evening. I worked in conjunction with Mr. Nary
and Councilman Bird on this -- on these two items that you have in front of you. Just a
quick little story what's going -- what we would like to propose to you is back in 1986
and 1990 -- early '90s Mr. Morrow donated some funds to the City of Meridian for a
specific purpose that has to do with fire safety, prevention, education and inside those --
inside the agreement there is some parameters that states 50 percent of the annual
interest will be distributed to the fire division, so they can spend money on fire
prevention education. Unfortunately, as you know, the economy that we are in we don't
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November 9, 2011
Page 40 of 44
earn much interest. The actual interest we earn is actually zero right now. So, we
worked with Mr. Morrow and Mr. Bird and in junction in all the talk that we did, we asked
him if he had an interest in letting the city relieve these funds from the city's
responsibility and donate them to another group and after Mr. Bird and Mr. Morrow
discussed and I -- the conclusion was that the funds would -- we would like to have the
funds released to the Ada --
Bird: Western Ada Recreation.
Lavoie: There it is. So, I stand before you to see if you have any questions or opinions
and we will work with Mr. Nary on the resolution. We will get this in front of you.
Rountree: Mr. President?
Zaremba: Mr. Rountree.
Rountree: I have a question for Mr. Nary. Is this something I should step down from in
my capacity in Western Ada?
Nary: I think that would probably be appropriate, Council Member Rountree.
Rountree: I will recuse myself on this item.
Nary: The Council -- the -- one of these some -- a change in the figure; is that correct?
Lavoie: Yes, Mr. Nary. Just yesterday we got our latest interest statement. One
account is actually receiving interest that we get 45 more cents. So, the amount that is
proposed in the original resolution has increased by 45 cents, but I think we are going to
work with an amendment --
Nary: We can either amend -- we can amend it now. If you want to approve these
resolutions you can amend it with the change and we will supplement it with a corrected
copy and that way we can get the signature done or we can bring it back next week,
whichever one.
Bird: Which fund is it?
Lavoie: Washington Federal Bank.
Bird: But which resolution, though?
Lavoie: Oh.
Bird: 822 or 823, Bill?
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November 9, 2011
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Lavoie: It's going to be the one that had the original amount of 2,707 dollars. I
apologize, I don't know have the resolutions.
Bird: Jacy?
Jones: 822.
bird: 822? They add 45 cents?
Lavoie: Yes, sir. The new amount should read on that resolution 2,708.45.
Bird: That's better. Thank you.
Zaremba: I would comment that it -- even using that example it seems like the amounts
that are being talked about here that are worth less than any administrative time to track
them, probably, and I certainly would support these resolutions.
Bird: Mr. President?
Zaremba: Mr. Bird.
Bird: You want a resolution or do you want a motion?
Zaremba: Please do.
Bird: I would move that we pass resolution -- or resolution 11-822 and change the
amount of the money being sent to Western Ada Recreation to 2,708.45.
Hoaglun: Second.
Zaremba: We have a motion and a second. Madam Clerk, would you call roll, please.
Roll-Call: Bird, yea; Rountree, reused; Zaremba, yea; Hoaglun, yea.
Zaremba: Thank you. That motion passes.
MOTION CARRIED: THREE AYES. ONE RECUSED.
Zaremba: Mr. Bird?
Bird: Mr. President, I move that we approve resolution number 11-823 and have the
money given to Western Ada Recreation. 823. It still goes to Western Ada.
Hoaglun: I will second that.
Zaremba: Okay. Again, we have a motion and a second. Madam Clerk.
Meridian City Council Workshop
November 9, 2011
Page 42 of 44
Roll-Call: Bird, yea; Rountree, recused; Zaremba, yea; Hoaglun, yea.
Zaremba: Thank you. Once again that motion passes.
MOTION CARRIED: THREE AYES. ONE RECUSED.
Item 7: Ordinances
A. Ordinance No. 11-1498: An Ordinance (RZ 11-003
Kingsbridge) For The Rezone Of Three Parcels Of
Land Located In A Portion Of Lot 11, Block 2 Of
Dartmoor Subdivision Within A Portion Of The South
Half Of The Northwest Quarter Of Section 28, Township 3
North, Range 1 East, Situated In Ada County, Idaho, And
Adjacent And Contiguous To The Corporate Limits Of The
City Of Meridian As Requested By The City Of Meridian;
Establishing And Determining The Land Use Zoning
Classification Of 38.299 Acres Of Land From The R-2 (Low
Density Residential) Zoning District To R-4 (Low-Medium
Density Residential) Zoning District In The Meridian City
Code
Zaremba: Next item on the agenda. Item 7-A, Ordinance 11-1498. Madam Clerk
would you, please, read this ordinance by title only.
Jones: Thank you, Mr. President. An Ordinance RZ 11-003, Kingsbridge, for the
rezone of a three -- of three parcels of land located in a portion of Lot 11, Block 2, of
Dartmoor Subdivision within a portion of the south half of the northwest quarter of
Section 28, Township 3 North, Range 1 East, situated in Ada county, Idaho, and
adjacent and contiguous to the corporate limits of the City of Meridian, as requested by
the City of Meridian, establishing and determining the land use zoning classification of
38.299 acres of land from the R-2, low density residential zoning district to R-4, low
medium density residential zoning district in the Meridian City Code, providing that
copies of this ordinance shall be filed with the Ada county assessor, the Ada county
recorder, and the Idaho State Tax Commission, as required by law, and providing for a
summary of the ordinance and providing for a waiver of the reading rules and providing
an effective date.
Zaremba: Thank you. You have heard this ordinance read by title only. Would
anybody like to hear the entire ordinance read? Thank you for not asking for that. I
would entertain a motion.
Bird: Mr. President?
Zaremba: Mr. Bird.
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November 9, 2011
Page 43 of 44
Bird: I move we approve Ordinance No. 11-1498 with suspension of rules.
Rountree: Second.
President: We have a motion and a second. Madam Clerk, please, call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
Zaremba: That motion carries.
MOTION CARRIED: ALL AYES.
Item 8: Future Meeting Topics
Zaremba: Let's see. Next item is future meeting topics and I would use that to mention
one thing. We have been discussing having an executive session next week on the
15th, which we were thinking would start at 5:30. However, all of us have been invited
to the opening of the new Pinz facility at the water park, which is a very family friendly
oriented business, precisely the kind of business that we like to promote. I think we
need to discuss whether we'd like -- could do that executive. session at the end of next
week's meeting, as opposed to before.
Rountree: Mr. President? That invite is good for three days. It's the Monday prior to
the 15th and Wednesday, the 16th. So, you can make your RSVP to Yahooz for any of
those three days.
Zaremba: Okay. My impression was that it was the 15th that they were going to have
media there and --
Hoaglun: Mr. President, is anybody running for any office or anything?
Zaremba: Nobody's running for anything. I think we would just be showing our support
to them, but -- okay. If I misunderstood their invitation and it's broader, then, maybe this
was not a subject we need to --
Rountree: I found that out last night.
Hoaglun: I did as well
Bird: I did, too. I got a phone call.
Zaremba: So, then, everybody is comfortable with an Executive Session at 5:30 on the
15th?
Bird: Yes.
Meridian City Council Workshop
November 9, 2011
Page 44 of 44
Hoaglun: Yes.
Zaremba: That answered my question. One more motion.
Rountree: Mr. President?
Zaremba: Oh, I'm sorry, unless anybody else has any other future meeting topics to
bring up.
Rountree: I move we adjourn.
Bird: Second.
Zaremba: We have a motion and a second to adjourn. All in favor say aye. Any
opposed?
MOTION CARRIED: ALL AYES.
Zaremba: We are adjourned.
MEETING ADJOURNED AT 5:17 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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