HomeMy WebLinkAboutSole Source Agreement with Sensus Brand Water Meters for Water Meter Reading System~~E IDI~ IAN--
IDAH
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: 10-25-2011
PURCHASING MANAGER
33 East Broadway Avenue
Meridian, ID 83642
Phone:208-888-4433 Fax:208-887-4813
Item or Service: Water Meter and Reading System Equipment
Sole Source: Item is available from only one vendor. Item is one-of-a kind item
and is not sold through distributors. Manufacturer is a sole distributor.
X Sole Brand: Various vendors can supply the specified model & brand, and
Competitive bids will be solicited for the brand requested.
JUSTIFICATION: (Attach additional pages if needed)
The City made the decision to switch over to Sensus Automated Water Meters several years ago and by doing so greatly
improved its water recording system by standardizing the radio frequency and communication between meters and reading
software. This standardization reduced the amount of time needed to complete monthly reads and simplified data
transactions required for the billing process. The Public Works Department has designated Sensus as the Sole Brand water
meter and equipment supplier for the City in order to maintain this reading capability and avoid data transfer issues
encountered with the mixing of multiple brands. The Public Works Department would like to extend the Sole Brand
designation for fiscal years FY12-FY16. All purchases in subsequent fiscal years will be subject to budget approval by the
City Council.
Every distributor for Sensus Metering Systems is assigned a specific geographic territory in which they are allowed to sell
Sensus products. They are prohibited from selling outside that assigned territory and risk being terminated as a distributor
should they "sell or attempt to sell Sensus Products outside their Territory" which dictates a Sole Source for the supply of
Sensus Water Meters.
United Pipe and Supply, with their Idaho, Washington, Oregon and Alaska branches, is an exclusive distributor of Sensus
Automated Meter Reading (AMR} and meter products for these regions. They are not permitted to sell outside of these
areas and distributors from other states are not permitted to sell to customers within these boundaries.
*Please see attached the attached letter from Sensus Technologies which verifies the sole source designation.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established
criteria for justification for sole sourcelsole brand purchasing. I have gathered technical information and have made a concerted effort to
review comparablelequalequlpment. I hereby certify as to the validity of the information and feel confident that this justification for sole
sourcelsole brand meets the City's criteria and is accurate.
DEP TMENT APPROVAL
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By: Rich Dees