HomeMy WebLinkAboutTask Order 10029 with JUB Engineers Inc. for Pine Trunk Sewer Connectorl ASK ORDER IVO. 10029
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
I ME I®IAN ( WNER) AN JlJ N IN RS, Inc. (N IN )
This Task Order is made this 18T" day of October, 2011 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by JUB Engineers, Inc., hereinafter referred to as
"Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master
Agreement (Category 2C) between the above mentioned parties dated April 13, 2010. The Project
Name for this Task Order 10029 is as follows:
ITIf F M I IAN
PIN T K W NN T ( I IV)
CP F W IC
SECTI®N 1 ®pH®JEC`T lJN® RS7'AN®ING
J-U-B Engineers, Inc will design and the CITY will construct the final infill segment of the Pine Trunk Sewer
Connector. This project will allow completion of a key portion of the sewer master plan and allow for
abandonment of two (2) existing lift stations. Specifically, the project includes:
1) Pine Trunk extension sewer, west of Ten Mile Road, south of the Ten Mile Stub Drain where the
trunk sewer is currently terminated.
2) Abandonment of the Moshers Farm and Merrywood Lift Stations.
SECTI®N 2 ®IT MS T® E PR®VI® ® Y THE I-fl( T J®lJ-
® Copies of development plans, preliminary plats, etc. as available in the project area
® Easements and Property Acquisitions:
o CITY procedural policy or direction of the acquisition process.
o Authorization to acquire easements or real property.
o The CITY will pay for all costs associated with the acquisition of easements or real property.
o Establishment of easement valuation.
o CITY liaison person to assist with acquisition and resolution of disputes.
o The CITY will provide legal counsel to City Staff as required for consultation and legal opinions
of easement issues on an as needed basis.
o Boilerplate sale and purchase agreement, and other pertinent documents used for acquisition.
o Review easement offer packages
® ®perational records from the CITY's SCADA data for the lift stations to be abandoned.
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SE7'I®N 3 ®SERVIC S T® E PERFRME® Y J~U®B
J-U-B's scope of services is specifically limited to the following:
Task 9 - r®ject Meetings and Administrati®n
1. Kick®ff Meeting: Attend akick-off meeting with CITY staff far the purpose of discussing the project
approach and obtaining information that may be available from the CITY.
2. r®ress Meetings: Attend progress meetings with the CITY staff as needed to discuss project
status, provide task order status summaries, present deliverables, and receive directian from the
CITY. It is anticipated that one (1) additional meeting may be required.
3. Pr®ject Adrrtinistrati®n and Tracking. Monitor team progress, action item lists, task deadlines, items
needed from CITY, provide documentation, subconsuitant administration, permitting milestones, and
critical path items as needed.
Task 2 - T®p®graphic Survey and C®nstructi®n Staking
J-U-B shall complete a topographic survey along the proposed Pine Trunk sewer corridor which for the
purpose of this scope of services is routed either along the Ten Mile Stud Drain or along the west and south
property lines of the undeveloped parcel (approximately 2,100 feet). The survey shall encompass the
alignment from termination point of the existing 15-inch sewer and east to the connection point with the
existing cleanout located just west of the Ten Mile Road/Pine Street intersection. The last reach of the
extension connects to Manhole N10-170 in Pine Avenue and lies easterly approximately 200 feet to the
Merrywood Lift Station. The topographic survey shall include the following:
~. Research and Utility Request: Research available land monuments, plats, records of survey, and
right-of-ways on the project sites. Contact utility companies prior to survey via Dig-line to request
field locations of utilities and available utility mapping. Utilities will be shown to the extent they are
visible in the field or located by the utility or Owner.
2. Survey C®ntr®I: Establish survey control along the alignment using: horizontal coordinate system,
NAD 1983 translated to the Ada County G.I.S. system, and vertical control based on NAVD 1988.
Rights-of-way (ROW's) will be established and shown on the basemap using Ada County G.I.S.
data. Land monuments will be located and shown where found from visual observations during the
field survey.
3. 'T M's: Establish temporary construction benchmarks (T.B.M.'s) at 500' intervals.
4. T®p®graphic Survey: Complete topographic survey along the alignment corridor after receiving
substantial concurrence of the alignment with affected landowner(s) which may encompass
approximately 2,100 lineal feet. Within undeveloped property, the survey will extend approximately
100 feet in width approximately centered along the proposed sewer trunkline, and within Pine Street,
width shall be from ROW to ROW with additional detail areas at the lift station sites and points of
connection. Existing utilities shall be located to the extent that they are visibly marked by the utility
companies.
5. ase Mapping: Prepare topographic mapping in Civil 3D 2011 at a 1" = 40' scale, 22"x34" plan
sheets.. Topographic features will be depicted using standard symbols. Topographic features that
will be shown on the design plans will include but not be limited to fences, utility poles (including line
routing), surfacing, utilities to the extent that they are found or field located by the utility companies,
edge of pavement, face of curb, sidewalks, striped roadway centerline, guard rails, signal poles,
signs,.mail boxes, face of retaining walls, telephone risers, top of bank and waterway flowlines, large
trees, and include monuments of record and physical survey of monuments and property pins that
are found. Provide locations (X & Y coordinates) and elevation of local temporary benchmarks to be
used on Project. Where the proposed sewers will be located outside of the ROW, property lines will
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be shown based on research, ROS or plat information and found land monuments. When the sewer
is located within Pine Street ROW, property lines will be shown based on Ada County G.I.S.
mapping. Contours at one foot (1') intervals wiN be generated. Roadway will be cross-sectioned at
50' intervals, on centerline, edge of pavement, gutter flowline, top of curb, natural ground near ROW
and any other points of irregularity as observed during the work. At intersections, cross-sections will
be developed on side streets to extend 50' beyond the main street ROW. Within undeveloped areas,
the sewer corridor shall be cross-sectioned at an approximately 50-foot width grid and grade breaks.
Task 3 -Preliminary and Final ®esign Services
1. 50% Preliminary ®esign
The 50% preliminary design will be initiated upon receiving substantial concurrence of the alignment
with affected landowners.
a. Develop a preliminary design alignment and profile for the trunk sewer to show bury depth and
design grades. The design will be based on compliance with the 2010 Sewer Master Plan, point of
connection constraints, ACRD/CITY utility corridor compliance, utility separations, utility conflicts,
constructability, construction access, excavation depths, easement Grantor conditions,
minimization of pavement repair and impacts to public traffic access.
b. Develop a preliminary design of sewers to abandon Merrywood and Mosher's Farm lift stations.
Develop preliminary site plan for each lift station showing conceptual abandonment of facilities.
c, Prepare a review roll-plot showing base mapping, horizontal alignment of trunk sewer and profile.
d. Meet with City to review concept alignment.
e. Upon City approval of concept alignment, prepare 50% complete plans.
f. Prepare a preliminary SWPPP that will include the two (2) lift stations. (City Environmental
Division will review)
g. Prepare a preliminary opinion of probable cost.
h. Perform initial QA/QC
i. Meet with the CITY to review 50% complete plans and receive comments and direction from the
staff.
j. Complete a field walk-through with CITY inspection staff and summarize field notes with the
CITY's project manager on relevant project issues discussed.
Deliverables:
i. 50% Complete Preliminary Sewer Plan/Profile Roll-plot or plan/profile sheets, four (4) copies at
a scale of 1 "=40'.
ii. 50% Complete Preliminary abandonment site plan for the Merrywood and Mosher's Farm lift
stations.
2. 90% C®rnplete ®esign, Plans and Pr®ject tNanual (Agency Revietrv Set)
a. Revise the alignment and profile from the CITY's review comments at the preliminary design
meeting as appropriate.
b. Complete final design of the trunk sewer with considerations for ACRD/CITY corridor compliance,
constructability, surface disturbance, sanitary separations, utility conflicts, excavation depths,
easement Grantor condition and other pertinent design issues.
c. Complete design of connection details, Merrywood LS and Mosher's Farm LS abandonment plan
and details, abandonment of force mains at receiving manholes and near lift stations.
d. Prepare 90% complete plan and profile sheets and detail sheets. Plan and profile sheets will be
prepared at 1" = 40' scale, 22"x34" ANSI size "D" sheets.
Page 3 of 8
e. Prepare technical specifications for items that are not covered or are in addition (clarification) to
the 2010 ISPWC and Meridian's Supplemental Specifications and Standard Drawings (2008
Edition). (Note: COM Standard Details will no longer be required as part of the drawing submittal).
f. Revise and prepare SWPPP plan and narrative per CITY requirements and standards, and
incorporate the plan into the construction plans and technical specifications.
g. J-U-B will prepare a traffic control plan (TCP) per ACRD requirements and obtain ACHD approval,
and incorporate the TCP into the construction plans and technical specifications.
h. Complete an internal QC review with asenior J-U-B engineer
i. Meet with the CITY to review submittal package and receive comments and direction from the staff
on the project.
j. Update the preliminary opinion of probable construction cost.
k. The CITY will provide full review and comments from the Development Services and Construction
Divisions.
Deliverables:
i. 90% Complete Plans, four (4) copies.
ii. Technical specifications, four (4) copies
iii. Updated opinion of probable construction cost
3. 100% Plans and Pr®ject Manual ( id Ready)
a. Incorporate applicable CITY and Agency review comments into the plans and technical
specifications.
b. Submit 100% complete plans and contract documents to the CITY for review and comment.
c.
d. The CITY will provide a QLPE review of the Final Plans
e. J-U-B will revise the plans per any comments from the QLPE review prior to running the final bid
ready project plans.
f. Submit a final opinion of probable construction cost.
Deliverables:
i. 100% Complete Drawings , 22"x 34" ANSI size D Size at a scale of 1" = 40', four (4) copies
ii. Project technical specifications four (4) copies
iii. Final opinion of probable construction cost.
iv. Electronic pdf version of the Plans and Technical Specifications
Task 4 -Agency C®®rdination and Permitting
1. ACH®C®®rdinati®n and Permitting
a. Coordinate alignments with the Ada County Highway District (ACHD) to establish acceptable
corridors. This will include:
1. Determining if road or structure improvements are anticipated in the foreseeable planning
period.
2. Obtaining pertinent design requirements and material specifications for proposed
improvements.
3. Obtaining record drawings of improvements in the project vicinity.
4. Identifying approval time required to compete the permitting process.
5. Surface repair requirements to the extent indentified by ACHD.
b. Prepare review submittal package to ACHD with follow up coordination as needed.
c. J-U-B will prepare a traffic control plan (TCP) per ACHD requirements, and incorporate the TCP
into the construction plans and technical specifications. The level of effort is provided under Task
3.2.g.
Page 4 of 8
2. I®E Submittal Packages
a. The CITY will provide ALPE review and approval of the design package once completed.
b. J-U-B shall coordinate, prepare, and submit Final plans, specifications, and checklists for approval
to the Idaho Department of Environmental Quality (IDEA).
3. NMI® Permitting
a. If required, permitting with Nampa-Meridian Irrigation District (NMID) will be initiated with the
preferred sewer trunk alignment. J-U-B will coordinate and submit 90% complete plans to the
NMID for review prior to initiating the license agreement.
b. For the purpose of estimating the level of effort for this Task Order, it is assumed that one
license agreement will be required for the Pine Trunk sewer crossing should the preferred
alignment parallel to the Ten Mile Stub Drain be utilized. J-U-B will prepare the necessary
license agreement applications, legal descriptions, exhibits and will pay the NMID License
Agreement Fee (estimated at $350). It is also assumed no floodway infringement will be
considered as no waterway crossing will occur.
Deliverables:
i. Agency submittal packages, checklists, calculations, etc.
ii. NMID License Agreement with supporting easement legal descriptions
Task 5 ®Landowner C®®rdinati®n and Easement Legal ®escription
This Task coordinates easements with affected landowners and the CITY. Approximately five (5)
landowners may be contacted along the Pine Trunk extension sewer west of Ten Mile Road and south of
the Ten Mile Stub Drain. To abandon the Merrywood LS, coordination with the Morning Glory HOA is
assumed for acquisition of a temporary construction easement.
1. Site Reviews and xhibits
a. Conduct field walk through of alignment corridor to determine visible constraints that may affect
routing.
b. Prepare preliminary easement maps using available CITY mapping and Ada County G.I.S. base
mapping, and preliminary master plan alignments. These preliminary easement maps will be
used for initial property owner contact.
c. Research Ada County G.I.S. data base to determine parcel tax identification number and
assessed value.
d. Order title reports on parcels potentially impacted or adjoining the trunk line. Approximately five
(5) reports will be ordered at a cost of $200/each.
2. Easement Co®rdinati®n
a. Initial Landowner Interviews: Meet with each affected landowner to review the preliminary
alignment maps, discuss easement acquisition process, and confirm specific issues and
concerns. For the purpose of estimating the level of effort for this Task Order, one (1) individual
meeting is assumed per landowner. Interview notes will be prepared documenting each
interview meeting and a summary provided to the CITY.
b. Follow up Meetings: For the preferred alignment, additional meetings may be required with
affected landowners to negotiate easement siting, physical constraints and any temporary
construction or access provisions. J-U-B services do not include valuation of the easement. For
the purpose of estimating the level of effort for this Task Order, it is assumed that four (4)
landowners will be contacted, and each requiring two (2) meetings.
Page 5 of 6
3. Legal ®escripti®ns and Easennent ®curnents
a. J-U-B shall prepare legal descriptions for permanent sewer and temporary construction
easements for the subject trunk sewers. For the purpose of estimating the level of effort for this
Task Order, the preparation of four (4) legal descriptions is assumed.
b. Using City easement forms, J-U-B will prepare easement documents incorporating the legal
descriptions for draft submittal to the affected land owners. If acceptable to the land owner, J-U-
B will provide a Notary to finalize the easement documents.
Deliverables:
i. Landowner meeting summary
ii. Copies of title reports
iii. Legal descriptions, easement provisions and easement documents using CITY easement
templates. Two (2) notarized copies of easements upon landowner approval.
Assum Lions:
1. City will record executed easements.
2. City will value the easements and provide legal consultation on an as needed basis for
easement negotiations and acquisition.
3. A budgetary estimate for this Task is shown on Attachment 2. The level of effort to secure
easements can vary depending on the number of landowner contacted, landowner concerns
and level of negotiations necessary. The budget will be reviewed with the City as work
progresses to possible adjustment to the budget for this Task.
Task 6 ® idding and C®natructi®n Services
J-U-B will furnish the services specifically limited to the following at a time and materials basis.
1. Bidding Services
a. J-U-B will provide 20 sets of the Plans for bidding purposes
b. J-U-B will provide one (1) set of Special Provisions and the bid schedule for the City's
incorporation into its standard bidding documents for bidding purposes.
c. The City will prepare all "front-end" documents and all bidding documents will be distributed
through the City's Purchasing office.
d. Legal notice for advertisement of Bids will be prepared by the City.
e. J-U-B will provide bid administration services as requested by the City,
f. J-U-B will attend apre-bid meeting to assist in answering bidders' questions and advise on
preparation of any addenda necessary during the bid process.
g. If requested by the City, J-U-B will review Bidder qualifications, and provide a recommendation
for contract award.
. C®natructi®n Services
a. Preconstruction Conference: J-U-B will attend the pre-construction conference with the
contractor, CITY and agencies.
b. Construction Assistance: J-U-B's project manager will be available during construction as
requested by the CITY. Items that will be included in this portion of the task may include:
i. Shop Drawing and Product Data Reviews: J-U-B will review shop drawing and product data
submittals for compliance with the design and contract documents.
ii. Construction Administration: As requested by the City, J-U-B will assist the City in review of
claims, change order and work directive preparation, address questions or RFI's, and other
construction administration activities.
Page 6 of 8
c. Construction Control Staking: J-U-B shall provide one (1) set of control staking for the
Contractor to perform construction staking. The Contractor shall be responsible for protection of
the staking and performing independent QA/QC of the control as the work progresses, and if
disturbance has occurred. Re-establishment of the control will be performed on an additional
time and materials basis and will be paid for by the Contractor directly to J-U-B.
i. Each manhole will be staked horizontally and vertically.
ii. Worizontal and vertical control will be staked every 500' along the trunk sewer.
d. Close-out Procedures: J-U-B may conduct a walk through with the City and prepare a tentative
punchiist to supplement the City's RPR list.
e. Record Survey: Upon completion of the work, J-U-B will complete a survey of the work to include
the rim elevations of all the manholes installed and will dip each manhole to determine the
elevation of the flowline inverts.
f. Record Drawings: J-U-B will prepare record drawings from drawings received from the
Contractor, City's RPR and J-U-B's survey of the work per the CITY'S Record Drawing
Requirements.
Deliverables:
i. One (1) paper set of the proposed record drawings to be reviewed by the CITY prior to
submitting the final as shown below.
ii. Three (3) sets of 22"x34" record drawings. Each sheet will be sealed by a professional
engineer with J-U-B standard disclaimer.
iii. Two (2) CD's:
a. One (1) will have the complete set of drawings in PDF format for submittal to DEQ
b. One (1) will have the complete set of drawings in PDF and AutoCAD format for City use.
TIM F M L. T! N
°Task Task Nat~'t cPtcdut
Nurtt~er
Task 1 Project Meetings, Administration On-going throughout other tasks
and Easements
Task 2
Topographic Survey __
Completed within 30 calendar days of Notice
to Proceed if rivate ro ert access ranted
Task 3 - -
Preliminary and Final Design __
Completed within 60 calendar days of Notice
Services to Proceed if easement ac uisition is favorable
Task 4
Agency Permitting & __.
On-going throughout preliminary and final
Coordination design, as required.
Task 5 Landowner Coordination and Completed in a timely manner.
Easement L® al Descri tions
Task 6 -- - __ _.
Bid and Construction Services
Completed as required by CITY's bidding and
contract award schedules, with exception of
Task 6.2.e and 6.2.f which will be completed
within 30 days of receipt of record information
b the CITY and Contractor
C M N °TIN
The Not-To-Exceed amount for this Task Order No. 10029 is sixty-eight thousand, two-hundred
thirty five dollars (~6>3,235.00).
Page 7 of 8
Costs will be billed for actual time services are rendered up to the Not-#o-Ex~,eed amount per the
table below utilizing the hourly rates for services and direct expenses included in the Master
Agreement and are, by this reference, made a part hereof.. No compensation will be paid over the
Not-to-Exceed amount without poor written approval by the City in the form of a Change Order.
Travel and meals are excluded from this Task Order unless expl~itiy listed in the Scope of
Services AND Payment Schedule bebw.
Teak
Number
T~k N~
Fee Type
Amount
Task 1 Pro~ct Meetings, Administration Time and Materials Not X2,707
and Easements to Exceed
Task 2 T ra hic Surve Lum Sum ~7,9~5
Task 3 Preliminary and Final Design Lump Sum X31,071
Serves
Task 4 Agency Permitting & Time and Materials Not X2,205
Coordination to Exceed
Task 5 Landowner Coordination and Time and Materials Not X6,948
Easement L al Descri bons to Exceed
Task 6 Bid and Construction Services Time and Materials Not ~i 7,351
to Exceed
TOTAL X88 235
CITY of MERMAN
BY: ~
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Dated: ~' ~' if Dated: ~~
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JUB ENGINEERS, INC.
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Approved by Cou
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Attest: ~~ of
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CEE . HOLMAN, CITY CLERK a~ o ~~y~~
Purchasing Approval Depart t pproval
BY: BY:
KEI ATT , U ASING MANAGER
Dated: I D l 3~ l
Approved as to Form
NAME: Vllarren Ste art. PE
TITLE: Enoineerina Manaoar_
Dated: d ~~ 1 t
CITY ATTORNEY
Rafe a a~ 8