HomeMy WebLinkAboutTask Order 10264 with HDR Engineering for NPDES Permit Strategy and Technical AssistanceE IDIA~JA
TASK ORDER NO. 10264
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND HDR ENGINEERING, INC.
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement (8B -Environmental Engineering -
NPDES Stormwater Consulting; environmental Assessment for NPDES Permitting;
Wetlands Delineation) between the above mentioned parties dated May 23, 2011.
CITY OF MERIDIAN
NPDES PERMIT STRATEGY AND TECHNICAL ASSISTANCE
PURPOSE
The Cit of Meridian currently discharges treated water from the Wastewater Treatment Plant to
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Five Mile Creek as permitted under the National Pollutant Discharge Elimination System (NPDES}
ro ram. The City of Meridian's current NPDES permit expired November 2, 2004 and the City
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should have a current NPDES permit. However, the U.S. Environmental Protection Agency (EPA}
has not issued new or renewed municipal NPDES permits in the Lower Boise River watershed
endin the outcome of the development of load allocations for municipal discharges resulting
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from either a Boise River TMDL or the Snake River Hells Canyon TMDL. Recently, the EPA has
issued a preliminary draft NPDES permit for the City of Boise Lander St. Wastewater Treatment
Facility and is expected to draft NPDES permits for other wastewater facilities in the Treasure
Valle .The Idaho Department of Environmental Quality (DEQ) does not have primacy for NPDES
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permitting; however, DEQ will provide 401 certification of EPA s permit.
Draft NPDES permits for facilities in the Treasure Valley could significantly impact the City of
Meridian's wastewater program both in terms of economics and infrastructure to dispose of treated
water. Initial indications from EPA are the inclusion of potentially low discharge concentration
limits for total phosphorus and water temperature limits. Therefore, it is important for the City of
Meridian to understand the potential impacts of such new requirements, develop a programmatic
strate re are comments on draft NPDES ermits, and negotiate with EPA and DEQ.
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The following scope of services is for NPDES permit strategy and technical assistance to aide the
City of Meridian in meeting the challenges of obtaining a favorable NPDES permit for their
wastewate r p rog ra m .
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SCOPE OF WORK
' the Consultant to assist the City of Meridian through the preparation of
This scope of services is for
' lication artici ation in the TMDL process, and assistance in water quality
the NPDES permit app , p p
' PA and DEQ. Additional services will be on call and will vary depending on the
negotiations with E
TMDL b the re ulators and on the complexities related to submitting the
progression of the y g
NPDES permit application.
o e of Consultant services are identified in the following tasks. The conceptual
The proposed sc p
' iterative rocesses for this effort will be discussed as representative of the possible
linkages of the p
pathways for developing a strategy.
TASK 100 - PROJECT MANAGEMENT
Objective
Pre are and im lement a ro'ect mans ement plan; provide scope, schedule, and cost control
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services; and initiate and attend project coordination meetings during the life of the project.
Approach
The approach involves completing necessary project management tasks.
• Communicate fre uentl to the City and the project team through progress reports and email
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communications including the identification of information requirements or decisions
made by the City.
• Pre are an abbreviated Project Management Plan for distribution to Consultant's internal
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ro'ect team; monitor team progress; and coordinate issues with City s Project Manager.
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• Pre are invoices for the work progress to date and the budget expenditures to date (1 copy
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each month).
• Provide quality control review of project deliverables.
Assumptions
• Quality control reviews will be conducted with each task.
City Lnput
• Feedback on project progress.
• Interface with Consultant on project issues.
Deliverables
• Invoices (1 copy each month}.
TASK 200 - BACKGROUND EXAMINATION OF WATER QUALITY ISSUES
Objective
Examine NPDES permits, 303(4) listings, Total Maximum Daily Loads (TMDLs), wastewater
facilities plans and other pertinent information to prepare for Task 300.
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Approach
' xaminin documents relative to NPDES and water quality issues in the
The approach will involve e g
' national ex erience and issues to formulate critical issues and
Treasure Valley along with p
recommendations for Task 300.
' eridian's NPDES final ermit, fact sheet, responses to comments, permit
• Examine the City of M p
a lication(s} and correspondence with EPA and DEQ.
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' final ermits fact sheets, res onses to comments and status for up to five (5}
• Examine NPDES p p
wastewater treatment facilities (WNUTFs) in the Treasure Valley.
• Examine current and historical 303(4) listings for Five Mile Creek and Boise River.
• x mine DEQ's ublications on the Lower Boise River and the Snake River Hells Canyon
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o understand water ualit issues in the Treasure Valley for potential implications to the
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City of Meridian NPDES permit.
• mine current and endin Idaho water quality standards including the revised anti-
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de radation rules for potential implications to the City of Meridian NPDES permit.
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• mine u to three exam le NPDES ermits from other parts of the U.S. which are applicable
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for developing a strategy for the City of Meridian.
Assumptions
• Results of the examination will be compiled into PowerPoint presentations for Task 300.
• All materials examined exce t for the City of Meridian's will be those readily accessible via the
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Internet.
City Input
• Cit of Meridian will rovide Consultant with NPDES final permit, fact sheet, responses to
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comments, ermit application(s) and correspondence with EPA and DEQ for examination.
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Deliverables
• None -Results will be included in Task 300.
TASK 300 - INTERNAL STRATEGY WORKSHOPS
Objective
Conduct internal strate workshops with the City of Meridian to discuss the findings of Task 200
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and decide ob'ectives for Tasks 400, 500, and 600 and outline general path forward for the City for
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NPDES permit strategy.
Approach
The a roach involves conducting informal internal strategy workshops to discuss concepts, ideas,
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and issues related to NPDES permits to explore critical items for the City of Meridian and begin to
formulate these into a strategy.
• Conduct internal strategy workshops which explore the following issues;
• Overall objectives of the City of Meridian's strategy.
• Regulatory requirements for nutrient management.
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• urrent and otential future arameters for the City of Meridian NPDES permit.
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• I ion of concentration versus mass limits in the City of Meridian NPDES permit.
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• Inclusion of seasonal versus annual limits in the City of Meridian NPDES permit.
• Preferred compliance schedule and key timelines for issues.
• Identif EPA and DEQ ke staff and decision makers involved in NPDES permitting.
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• b'ectives of other NPDES ermit holding entities relative to the City of Meridian's
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objectives.
• Cit of Meridian's perspective and approach to future water quality trading programs.
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• City of Meridian's stance on future lower Boise River TMDLs.
• Relationshi of the NPDES permit and the City of Meridian's wastewater treatment plant
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flow capacity.
• Relationshi of the NPDES permit and the City of Meridian's current effluent management
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program /reuse, future reuse plans, and future recharge program.
• Relationshi of the NPDES permit and the City of Meridian's stormwater policies and
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program.
• Task includes necessa re aration time for the review and presentation of information for
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strate decisions, conducting the workshop, and meeting minutes and initial of paths forward
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for action items.
Assumptions
• No more than a total of sixteen (16} hours forworkshops.
• Depending on scheduling, workshops may last from one (1 } to eight (8) hours each.
• Worksho s scheduled for more than ,four (4) hours will include break(s) for attendees, such
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as to have lunch separately.
• Up to three (3) HDR staff will attend the workshops.
• Workshops will be conducted at Meridian City Hall or HDR's Boise office.
City Input
• Re resentatives from the City of Meridian Public Works Department will attend workshops, will
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rovide all information regarding Meridian s background meetings and correspondence with
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EPA and DEQ, and will engage in strategy development.
• Discuss non-technical (i.e., legal) issues with legal counsel -City Attorney and/or outside
counsel.
• If le al services become necessary, the City of Meridian Legal Department may contract
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se aratel with outside counsel who is not representing other dischargers in the Boise River
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watershed.
Deliverables
• The PowerPoint presentations will be provided in Adobe .pdf formats.
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• ndin u on the results of the workshops and at the direction of the City of Meridian, a
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' ' ree t e matrix will be develo ed of the various scenarios and alternatives for the City
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of Meridian.
• Meeting minutes via email.
TASK 400 - MEETINGS WITH EPA AND DEQ
Objective
Conduct u to four (4) meetings to discuss critical issues discovered from Task 200.
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Approach
The a roach involves conducting up to four (4} meetings to discuss issues related to the City of
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Meridian's NPDES permit with EPA and~or DEQ.
Assumptions
• Meeting attendees will include EPA, DEQ, and the City of Meridian.
• Meetings will last no more than two ~2) hours.
• Up to three ~3) HDR staff will attend the meeting.
• The meeting may be conducted at via telephone or video conference at HDR's Boise office.
City Input
• Representatives from the City of Meridian Public Works Department will attend meeting.
Deliverables
• Agenda and meeting minutes will be provided in Adobe .pdf formats.
TASK 500 - PREPARE COMMENTS ON OTHER MUNICIPALITIES' DRAFT NPDES PERMITS
Objective
Prepare a comment letter to EPA for the City of Meridian based on observations of other
municipalities' draft NPDES permits and focused on the objectives and critical issues discovered
from Task 200.
Approach
The approach involves highlighting to EPA specific issues with other draft NPDES permits in
written documentation in preparation of supporting specific issues for the City of Meridian's draft
NPDES permit.
• Task includes effort for the review of permits and preparation of technical comments.
• Prepare comment document related to specific technical issues.
Assumptions
• Up to three ~3) comment response letters will be drafted for up to three (3) draft NPDES
permits: Lander Street WWTP, West Boise W'WTP, and one other.
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' eridian will official) submit the comments on City of Meridian letterhead or via
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alternative electronic methods provided by EPA.
• I nt will rovide draft letters to the City of Meridian for comment at least one week prior
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to the submittal date to EPA.
City Input
• Cit of Meridian will rovide one set of reconciled comments on each draft letter within three
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business days.
Deliverables
• U to three comment response letters will be provided in Uvord .doc formats
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TASK 600 - NPDES PERMIT APPLICATION FoR SUBMITTAL
objective
Draft a NPDES ermit application for the City and prepare the materials for submittal from the City
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of Meridian to EPA based on the City's previous NPDES permit application, data from the City, and
readily available public information.
Approach
The a roach involves drafting the application based on current information and the results of the
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strategy meetings. Incorporate the information from the strategy meetings ~n the application to
assist EPA in understanding the City's long-term approach for treatment. Compile and present the
information and data required in the permit application format, EPA Form 2A and 2S. The permit
application includes the following items:
• Map with topography of the facility
• Description of industrial users and pretreatment requirements
• Uvastewater treatment process information and flow diagram
• Effluent data, which will be compiled in the trend viewer and summarized as required for
inclusion in the permit application.
• Existing reported biotoxicity data
• Existing receiving stream data
• Description of and data on biosolids and land application processes
Assumptions
• The City of Meridian will provide the necessary data for the application unless it is otherwise
publically available.
• Receiving stream data will be based on readily available information as collected by the City,
DEQ, andlor USGS and as provided by the City or otherwise in the public domain.
• No new biosolids and land application sites, individual permits, or otherwise will be included
beyond the NPDES permit application requirements.
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' dress Cit comments and rovide final NPDES permit application for
• Consultant will ad y p
submittal from the City to EPA.
City Input
• Cit of Meridian will provide the following information to the Consultant:
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• r nt NPDES ermit ermit a lication materials, and previous draft andlor final permit
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applications
• 2010 topographic contours
• List of si nificant industrial users and flow and load characteristics (existing and new)
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• Annual pretreatment report
• Effluent data from December 2006 through May 2011
• Biotoxicity analysis and reports from December 2006 through May 2011
• Current biosolids and land application information
• The Cit will rovide one set of reconciled comments on the permit application within 15
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working days of receiving the draft.
Deliverables
• Draft NPDES permit application in Word .docformatfor City review
• Final NPDES permit application in Word .doc format ready for submittal by the City
TASK 700 - PARTICIPATE IN THE LOWER BOISE WATERSHED COUNCIL MEETINGS
Objective
Consultant attendance at the monthly Lower Boise Watershed Council meetings with City of
Meridian staff to monitor the discussion and interact based on the outcome of Task 300.
Approach
The a roach involves attending and actively participating in up to five monthly Lower Boise
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Watershed Council meetings and up to two special meetings that are called and of which the City
of Meridian is invited to attend.
Assumptions
• Up to two (2) HDR staff will attend each meeting.
• Consultant will determine issues that are relevant to Meridian.
City Input
• City of Meridian staff will notify Consultant of invitations to open and special meetings.
Deliverables
• Notes via email regarding issues relevant to City of Meridian's NPDES permit.
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ANTICIPATED TIME OF COMPLETION
The ro'ect schedule for erformin the work in this Task Order No. 10264 is as follows:
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Activity Targeted Dates
Task 100 Project management September 30, 2011
Task 200 Background examination of water
quality issues Phase 1 August 12, 2011
Phase 2 September 2, 2011
Task 300 Internal strategy workshops** Workshop #1 August 19, 2011*
Workshop #2 September 16, 2011
Task 400 Meeting with EPA and DEQ*~` September 23, 2011
Task 500 Prepare comments on other
municipalities' draft NPDES permits Based on EPA's comment period
Task 600 Update NPDES Permit Application September 30, 2011
Task 700 Participate in the Lower Boise
Watershed Council meetings September 30, 2011
*Tar eted completion dates are proposed, but subject to change pending EPA and DEQ
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acceptance of meeting scheduling.
COMPENSATION
The Not-To-Exceed amount to complete all tasks listed in this Task Order No.10264 is One
Hundred Seven Thousand Nine Hundred Fifty dollars ($107,950.00}.
Costs will be billed for actual time services are rendered up to the Not-to-Exceed amount. No
compensation will be paid over the Not-to-Exceed amount for the tasks listed above. Any
additional work and associated compensation must have prior written approval by the City in the
form of a Change Order.
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COMPENSATION SCHEDULE
TASK DESCRIPTION COST
100 PROJECT MANAGEMENT $8,566.00
200 BACKGROUND EXAMINATION OF WATER QUALITY ISSUES $9,356.00
300 INTERNAL STRATEFY WORKSHOPS $24,890.00
400 MEETINGS WITH EPA AND DEQ $11,632.00
500 PREPARE COMMENTS ON OTHER MUNICIPALITIES' DRAFT
NPDES PERMITS $25,263.00
600 NPDES PERMIT APPLICATION FOR SUBMITTAL $24,878.00
700 PARTICIPATE IN THE LOWER BOISE WATERSHED COUNCIL
MEETINGS $3,413.00
TOTAL $107,998.00
HOURLY SCHEDULE BY TASK
Listed below is a schedule of tasks by hour. The range includes the maximum number of hours
antici ated for all tasks. The Not-To-Exceed Compensation Schedule above assumes the
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maximum number of hours required. Compensation will be paid for actual hours worked up to the
Not-To-Exceed amount listed in the Compensation Schedule.
Range of Hours Project Project Engineer Admin Sub-
principal Manager Total
Task 100 Project management 0 - 2 30 - 36 6 -10 30 - 36 66 - 84
Task 200 Background examination 6 -10 20 - 28 36 - 44 0 - 2 62 - 84
of water quality issues
Task 300 Internal strategy 36 - 44 50 - 62 50 - 62 0 - 2 136 -170
workshops
Task 400 Meeting with EPA and 14 -18 25 - 31 29 - 35 0 - 2 68 - 86
DEQ
Task 500 Prepare comments on 22 - 26 72 - 88 77 - 95 0 - 2 171- 211
other municipalities' draft NPDES
permits
Task 600 Update NPDES permit 20 - 26 36 - 44 125 -155 0 - 2 181- 225
application
Task 700 Participate in the Lower 0 - 2 18 - 22 9 -11 0 - 2 27 - 37
Boise Watershed Council meetings
Sub-Total 98 -128 251- 311 332 - 372 30 - 48 711 - 897
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KEY STAFF
Key staff and roles for the Task Order No.10264 include the following:
• David Clark, Project Principal, will conduct strategy workshops and discussions, will conduct
discussions with EPA and DEQ, and direct all tasks
• David Keil, Engineer Principal, will provide consistency with City of Meridian's wastewater and reuse
programs and client contacts
• Michael Kasch, Project Manager, will provide support including necessary project management
activities, compilation of supporting information including attendance at DEQILBWC meetings, and
meeting preparations for David Clark
• Haley Falconer, Engineer, will provide additional support for tasks as directed by Project Principal,
Engineer Principal, or Project Manager,
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CITY OF MERIDIAN
BY: -~-t'' ~--~~
TAMMY d ERD, MAYOR
Dated:_~ ~ 1 t~ " ~~ ~ `
HDR ENGINEERING, INC.
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De art t A r i
By:
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TITLE: F~~.~_^g ~~ni ~/1/~~1~~_
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Approved as to Form
BY.
KEITH ATTS, PURCHASING MANAGER