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HomeMy WebLinkAbout2011-07-12E IDIAN/- CITY COUNCIL WORKSHOP MEETING AGENDA Tuesday, July 12, 2011 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance (Pg. 1) 3. Adoption of the Agenda Adopted (Pg. 1-2) 4. Consent Agenda Approved (Pg. 2) A. Award of Bid and Agreement to Performance Systems, Inc for Secondary Clarifier Retrofit -Construction in the Not-To- Exceed Amount of $669,334.78 and the Mayor to Sign the Agreement B. Award of Bid and Agreement to Star Construction, Inc. for Grit System Improvement -Construction in the Not-To-Exceed Amount of $66,854.00 and the Mayor to sign the Agreement 5. Community Items/Presentations A. Annual Progress Report of Valley Regional Transit (VRT) by Kelli Fairless, Executive Director of VRT (Pg. 2-7) 6. Items Moved From Consent Agenda (Pg. 7) 7. Action Items A. Continued from July 05, 2011: Public Comment: Ordinance No. 11-1485: An Ordinance of the City of Meridian, Enacting a New Section, Title 8, Chapter 6, Section 2, Relating to Performance and Warranty Surety for Public Infrastructure (Second Reading) (Pg. 7-8) Meridian City Council Meeting Agenda -Tuesday, July 12, 2011 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Department Reports A. Legal Department: Discussion on Deannexation of Properties in Default of their Development Agreements Continued to August 16, 2011 (Pg. 8) B. Legal Department: Council Chambers Public Art (Pg. 8-9) C. Planning Department: Draft FY2012-2016 Regional Transportation Improvement Plan (TIP) Review (Pg. 9-15) 9. Future Meeting Topics A. Central Valley Expressway Follow-Up for July 19, 2011 Meeting (Pg. 15-18) Adjourned at 6:51 p.m. Meridian City Council Meeting Agenda -Tuesday, July 12, 2011 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ Meridian City Council Workshop July 12, 2011 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 12, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Tracy Basterrechea, Rich Dees, Caleb Hood, Tom Barry, Bruce Freckleton, Robert Simison, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X _Brad Hoaglun X Charlie Rountree X Keith Bird _X Mayor Tammy de Weerd Zaremba: Good evening, everybody, and welcome to this City Council workshop. It is Tuesday, the 12th of July. It is 6:00 o'clock p.m. and we will begin with roll call attendance. Madam Clerk, please. Item 2: Pledge of Allegiance Zaremba: And Mayor de Weerd is out of town, so she is absent tonight. First item on the agenda is the Pledge of Allegiance. We are pleased to have two Boy Scout troops here today. Troop 62 and Troop 153. And we will ask Mark Sebonya of Troop 62 to lead all the scouts forward to the podium, if you would, and ask you to lead us in the pledge. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda Zaremba: Thank you, gentlemen, very much. It's a pleasure to see you all. Next item is the adoption of the agenda. Hoaglun: Mr. President? Zaremba: Councilman Hoaglun. Hoaglun: On tonight's agenda we do have a request for -- under Department Reports, Item 8-A, to move that to August 16th, 2011, and that is the only change on tonight's agenda, so with that I move adoption of the agenda as amended. Bird: Second. Meridian City Council Workshop July 12, 2011 Page 2 of 18 Zaremba: Okay. We have a motion and a second. All in favor say aye. Any opposed? That motion carries. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Award of Bid and Agreement to Performance Systems, Inc far Secondary Clarifier Retrofit -Construction in the Not-To- Exceed Amount of $669,334.78 and the Mayor to Sign the Agreement B. Award of Bid and Agreement to Star Construction, Inc. for Grit System Improvement -Construction in the Not-To-Exceed Amount of $66,854.00 and the Mayor to sign the Agreement ,~~ Zaremba: Item 4 is our Consent Agenda. Hoaglun: Mr. President? DeWeerd: Mr. Hoaglun. Hoaglun: We just have two items on the Consent Agenda. I move approval of the Consent Agenda and that the Acting Mayor slash Council Member -- Council President be authorized to sign and Clerk to attest. Bird: Second. Zaremba: We have a motion and a second and this will be a roll call. Madam Clerk, please. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Zaremba: All ayes. The motion carries. MOTION CARRIED: ALL AYES. Item 5: Community ItemslPresentations A. Annual Progress Report of Valley Regional Transit VRT) by Kelli Fairless, Executive Director of VRT Zaremba: Item 5 is a Community Item/Presentation. We are very pleased to have Kelli ,,~. Fairless with us, the executive director of Valley Regional Transit, and she is going to bring us up to date on what VRT is doing. Meridian City Council Workshop July 12, 2011 Page 3 of 18 Fairless; Thank you, Mr. Councilman, Members of the Council. I appreciate the opportunity to be here today. We have a lot of activities to report. I have been starting my presentation with our budget request, because that's what people are interested in knowing about. This year our board adopted our revenue projections for the upcoming year and they advised us that we were to request only the same amount that we requested in 2010, so we are working within 2010 revenues, so that was provided to your staff a few months ago to be included in your budget deliberations and as you're going forward with your budgeting process at any point you need us to provide additional information or if you have questions for us, we would be happy to come and participate in that process. So, the other reason I'm here is to review our progress report for 2011. We provided that to you in a written document, because there is quite a lot of items and we are -- I'm going to focus on the ones that are most relevant -- at least the most relevant that I think to your city and, then, if you have questions about any of the other items or want to refer back to those you have that in your packet. The first thing is I want to thank our -- your two members, Councilman Zaremba and Councilman Rountree, for their participation not only on the board this last year, but also on the management committee and Councilman Rountree was instrumental in helping us get through the first item, which was a proposal for -- or a process to analyze the board governance and to make a recommendation through our management committee to the board that was adopted. So, this came about -- I think it was almost a year ago we were in -- Councilman Rountree and I were in Eugene, Oregon, at a -- at a conference ,~, and he learned -- there were other board members from around the country, it was a national conference, and he learned that Valley Regional Transit was one of the largest boards in the United States, that the average boards are somewhere between nine to 12 members -- or the average is nine and they go as high as 12 and we have 28 seats on our board and when you think back to the reason that our board is structured the way it is, it's really because the enabling statute states that we are accountable to local governments and we take that charge very seriously and our board is one way for that accountability to occur. We have also found over the last couple of years that --that the ability for small community remembers to participate, because they are part-time elected officials, many of them have full-time jobs as well, and they -- and a lot of the work of the board on a month-to-month basis really pertains to those cities that have services being operated in their communities and so we found that their ability or willingness to participate actively in the board was starting to wane. So, Councilman Rountree as the immediate past chair took on this project to guide our management committee through this process and we brought a proposal through the management committee to the board to have the board structure -- it's a representative board as a whole, so that it maintains the existing board, only that board would meet twice a year as a large board and the activities would be to the governance work of the board, setting policies, service structure, adopting a budget, adopting the work program for staff to follow, adopting our -- in the budget the list of procurements that they would authorize for the upcoming year and that would be our summer meeting and, then, the winter meeting, which would be January, would be all of those items if we needed to ,~•,, amend the budget, any of those activities, as well as having an election where the large board would, then, elect an executive board that would meet on amonth-to-month basis Meridian City Council Workshop July 12, 2411 Page 4 of 18 ~. and conduct the business of the board. This year we will be having an interim executive board, because we won't have the full executive board, it's proposed for that to be ten members, five from Ada county and five from Canyon county, so we will have an election in August to set that executive board through the rest of the calendar year and, then, the executive board would, then, be reinstituted in January through another election. So, the other thing that we are trying to do through this governance structure is, again, maintaining that connection with local communities. We are also developing a group called the community resource group, where we are reaching out to try to identify interested citizens to participate in our decision making process, that this will be a little different than a standing committee, because we have found that with standing committees it's hard to get people to participate on a consistent basis, so we are using technology to create a database of interested people that we can bring together through electronic media or in special focus groups and bring them when we need them to help us with particular issues or as we work through different plans and things like that. The next thing that I want to visit about is the mobility development plan and that is in a draft form --this map is a little bit outdated, but we are in the process of updating it. The plan as we are proposing it is going to be called Valley Connect and what's different about this plan is that it takes all of the work we have done over the last several years and puts it into one place. So, we don't have four different plans to have to refer back to. This plan incorporates all of it. The other thing that will be different about this -- about the Valley Connect plan is that we will also use this as a means to start engaging with each community or a group of communities that are within a similar transportation shed r~ or zone and the plan we had before, what we called our Treasure Valley In Transit plan, we did have that set up as a bookend, but it always was with the assumption that there would be a funding source -- that once the funding source was identified and secured, then, we would go through a six year process of ramping up the system. We found the reality is that funding source hasn't arrived and we still have people who need public transportation services and local governments that are willing to work with us to try to identify and prioritize those services in their communities. So, the main difference in this process is this really is laying out the concept for all of the transit services within each community and, then, over the next several weeks to a few months we are going to be going back to each of the cities, working with staff and the board members, the elected officials, to take their city, identify what projects are within that service area that you would like to see either developed in the near term or the long term and, then, would you help us prioritize, so we could bring back through your budget process -- if you want to add services you would help us prioritize those and that doesn't mean everybody is required or that we would assume you would have the funding to pay for those services, it just gives us a mechanism for being able to have those discussions in the short term, rather than everything being on hold until we have a funding source that would be more stable and ongoing. The next phase of this the board will review to adopt this plan or consider adoption of the plan in August. We were going to continue our outreach with local jurisdictions through the end of the calendar year and part of that outreach will be a request to ask each of the local jurisdictions to either accept, recognize, adopt, whatever your formal process is, so that you can, then, have that as ,,~, part of your -- your groups of the different plans that are out there, so you have that to refer to as you're making decisions that might affect your -- your transit services. The Meridian City Council Workshop July 12, 2011 Page 5 of 18 ~ last few items are projects -- capital projects and then -- then different service projects that have been developed in the last year. The --the first one on the list is the ADA. bus stop improvements. Those are in both Ada and Canyon counties. We have been able to go a lot farther on the bus stop program than. we have originally anticipated. The money is going farther than we had originally budgeted. We had developed three tiers of ADA improvements and hoping to get at least through tier two and it looks like we will get most of tier three done as well. So, we are pretty excited about that. These are improvements that will make the bus stops more accessible to people with disabilities and also the general public as well. The other item that you're all very familiar with is our administration building here in downtown Meridian. We are very excited about this project and appreciated the support of the City of Meridian and the partnership with the Meridian Development Corporation. We think this is a good project for all the same reasons you all do, that -- and one in particular is that because we are able to use federal funds to purchase the -- our portion of the building outright, we will be able to save those lease payments and help that. That's also helping us be able to maintain our -- our request at the same level this year. The other reason it's such a valuable project for us as -- with the co-location of the COMPASS, I know I will be putting a lot less miles on my car driving back and forth to COMPASS when we have meetings and things that we work on together as organizations. The other item that -- I guess being in the center of the valley almost every one of these items touches you in some way, so I'm going to zip through them as quick as I can here. The Canyon county maintenance and operations facility, most of the services that we are providing in Meridian right now ,~, are housed in Canyon County at our Nampa facility. That facility is well under -- I guess undersized in terms of what we need and for a variety of reasons we are trying to secure the funding to build a permanent maintenance and operations facility. The board approved a site at the Happy Day Ford at Cleveland Boulevard in Caldwell. One of the advantages of that site is that it has existing buildings that in the short term could be re- purposed for our purpose without requiring us to do a lot of upgrades, so it's a much more cost effective approach and it's large enough that as the system grows we will be able to grow into that site, so we think it's a very affordable way and we are looking at opportunities for leasing the -- and do capital leasing on that for -- to be able to move into that as soon as we can secure the funding and make that a sustainable project. I'm going to skip to the back page. The travel training program has been a great success this year. One of the barriers for people to use public transportation is just understanding how it works and the travel training program was accomplished this last year through an Ameri-Corps grant that is -- was for the year to have two travel trainers to demonstrate the viability of that program. Cost Valley Regional Transit 7,000 dollars. We had two full-time people for the entire year because of the Ameri-Corps -- the Ameri-Corps partnership and that now is moving under Valley Regional Transit through our community transportation program and the ride line that we are developing as our one stop shop. Those travel trainers help especially people with disabilities be able to learn how to use the fixed route and the reason that's so important is that it can help them not have to use our pars-transit service that's a lot more expensive to operate on the per passenger basis. Just as an example it costs about 20 to 22 dollars to transport ,,.~, a passenger on our access service, where it costs somewhere between five and six dollars a trip to transport that same passenger on the fixed route. So, as we transfer Meridian City Council Workshop July 12, 2011 Page 6 of 18 ~ people from access to the fixed route it could save funding in the long run. We are also putting together and implementing this year what we are calling our volunteer driver program and you will notice that we do have a flier for a volunteer, so if you know someone that's looking for volunteer opportunities, we are trying to reach out throughout the valley. This program will be tied to the accessible vehicle service that's in the second grouping of projects. We have secured funding for up to three accessible -- wheelchairaccessible vans and the volunteer drivers will be driving those vans to help us bridge the gap where we don't have any public transportation services or during the hours that those services aren't available and we have been developing that program through another Ameri-Carps member that -- that we will be hiring our -- we have already hired and they are waiting for a community transportation coordinator to come on board to take that to the next step. We are also working on a project -- I'm going to jump down to the last one for the sake of time, but our seniortransportation coordination project is one that -- I actually was visiting with the -- with Cindy Hill here at your Meridian Senior Center and talking about what some of the concerns that they are having and other senior centers are having with regard to transportation and what we have been hearing from throughout the region is that it's getting harder and harder for senior centers to keep up with the demand for transportation for their members and many of the senior centers are providing trips outside of just to and from the center, but they have been -- becoming the de facto public transportation provider where those services aren't available. So, we are looking at not just Ada and Canyon counties, but Gem, Owyhee, and --and with some partners from outlying counties, to see if there are ~, some coordination opportunities to help make senior transportation more effective and affordable and what role -- to identify what role Valley Regional Transit might be able to play in that. One of the options that we will be looking at is called vehicle sharing, where you pool vehicles in a pool and you pool the insurance costs and the maintenance costs, so that those could be covered through Valley Regional Transit and, then, the senior centers would provide the drivers. They would have access to their vehicle as a primarily vehicle, but their vehicle could also be made available to other -- other people, other agencies in that vehicle pool -- for example, the City of Meridian senior center may have one vehicle they use five days a week and several times a year they may need that vehicle -- they may need two vehicles. Instead of them buying one vehicle that's going to sit unused just for those days they need more capacity, they would be able to go to the vehicle pool and use those vehicles. So, that's a project that at least one of the options we will be exploring. We are doing that project in collaboration with COMPASS as well. They are providing the technical support for that. So, with that I have skimmed over several things and I will just pause here and see if you have any questions. Zaremba: Council, any questions? Bird: I have none. Good report. Zaremba: Mr. Rountree. Meridian City Council Workshop July 12, 2011 Page 7 of 18 .~ Rountree: Mr. President. Kelli, thanks for the info. What's the status on the Happy Day Ford site? Is that going to happen soon? Do you have a timeline on that? Fairless: We are in the process doing the technical work for the environmental study, that we do have to take that through an environmental process. Those are for the maintenance facilities, depending on where they are located and this is in an area that I think is zoned for this type of use, but we were looking at that. We are in the process of doing a site plan for that environmental document. So, that will be prepared and submitted to FTA within the next probably couple months. Rountree: Thank you. And thanks for the report. Good info. Fairless: Thank you. Zaremba: Thank you. Any other questions? Fairless: Thanks very much. Zaremba: Thank you very much. Fairless: Appreciate City of Meridian's support. ~ Zaremba: Thank you for yourwork and thank you for your report. Item 6: Items Moved From Consent Agenda Zaremba: Next item would be anything moved from the Consent Agenda. There was nothing moved. Item 7: Action Items A. Continued from July 05, 2011: Public Comment: Ordinance No. 11-1485: An Ordinance of the City of Meridian, Enacting a New Section, Title 8, Chapter 6, Section 2, Relating to Performance and Warranty Surety for Public Infrastructure (Second Reading) Zaremba: So, we are onto Action Items and 7-A is continued from July 5th, 2011, ordinance number 11-1485 and this would be the second reading. Is anybody here to comment on it? If not, we will ask the clerk to do the second reading by title only, please. Holman: City of Meridian Ordinance No. 11-1485, an ordinance of the City of Meridian enacting a new section Title 8, Chapter 6, Section 2, relating to performance and ,,.~ warranty surety for public infrastructure and providing an effective date. Meridian City Council Workshop July 12, 2011 Page 8 of 18 ~. Zaremba: All right. Thank you very much. You have heard this read by title only. Is there anybody that would like to hear the whole ordinance read at this time? Thank you very much. We will schedule the third reading of that for next week and that would be the final reading. We are onto -- Rountree: Mr. President? Zaremba: I'm sorry. Rountree: I have a question -- Zaremba: Mr. Rountree. Rountree: --for Tom. Has there been anymore dialogue on that particular subject? Barry: Thank you for your question, Councilman Rountree. There has been no more dialogue that we have received, any written correspondence or any phone calls or any of that kind of stuff. Mr. Freckleton was at the BCA today actually giving them an update on where we are in the process and there seemed to be no issues or concerns expressed at that particular meeting. That's all I can report on at this point in time. Rountree: Very good. Thank you. Item 8: Department Reports A. Legal Department: Discussion on Deannexation of Properties in Default of their Development Agreements Zaremba: Qkay. Cool. Thank you. All right. We are onto Item 8, the Department Reports. 8-A, the Legal Department one, we have been requested to move that to August 16th, which we will do. B. Legal Department: Council Chambers Public Art Zaremba: So, Item B is also the Legal Department, Council chambers public art. Bill, please? Nary: Thank you, Mr. President, Members of the Council. Just very briefly, we had a conversation last week during the budget, as you know we broadcast the -- online the Council meetings now and Council President Zaremba noticed that you have a very blank wall there behind you and so sometimes when you look at it online it -- people tend to sort of blend into the background. So, we had a discussion today amongst staff on if there is a way to maybe bring the Council some alternatives to consider for this wall and one alternative that we thought of is that the arts commission meets this week ~ and we asked to add that to their agenda, for them to just have a discussion on whether or not something different could be done for treatment to this wall to I guess make it Meridian City Council Workshop July 12, 2011 Page 9 of 18 ~ look at little more visually appealing to your online streaming. Secondarily, there is also an RFP that's currently out that I think closes this week for people to bring designs in relation to your entryway corridors. That may be another opportunity to look at that and maybe incorporate that type of design into this wall and, then, there was other discussions about potentially either a city seal similar to the medallion that's out front of City Hall or the city logo to do something on this wall in the back. None of them -- obviously, no one was looking to do anything of any great expense, but some way to visually dress up the rear wall here, since it's really pretty plain. So, all I can report to you is that we discussed it internally, we have asked to add it to the arks commission, we probably would look at the submittals from the RFP and probably at your August workshop bring back a discussion item to you to look at and to see whether or not you want us to move further with exploring some -- some alternative for the -- for the chambers here to make it look a little bit different. So, anyway, that's all I had to report on that subject. Zaremba: Thank you. Council, any comments? Bird: I have none. Rountree: I think sending -- Zaremba: I would add -- oh, I'm sorry. Mr. Rountree. Rountree: --sending it to the arts commission is the appropriate thing to do. Zaremba: I would comment that something decorative and artistic is fine. My goal in discussing it would be to have something that identifies the City of Meridian, so that -- thatshould be part of the request I would think. Thank you. Any other comments? Hoaglun: Mr. President? Zaremba: Mr. Hoaglun. Hoaglun: Uvhat I heard was the fact that we blend in, so they have to do something to make us stand out. So, that's just what I heard. Bird: Might notwantto. C. Planning Department: Draft FY2012-2016 Regional Transportation Improvement Plan TIP) Review Zaremba: Thank you. All right. Item 8-C is from our Planning Department, the draft of the five year work plan, I guess. Five year regional transportation improvement plan and Caleb will bring us that. Thank you. Meridian City Council Workshop July 12, 2011 Page 10 of 18 ~~ Hood: Thank you, Mr. President -- Council President, Members of the Council. You do kind of blend in this evening, Councilman Zaremba, but I can still pick you out of a crowd, so -- Zaremba: If I move I'm easier to see. Hood: That's right. Before I jump into the reason that I'm on the agenda this evening, just a couple of other housekeeping items regarding transportation. The first one you all were at the joint meeting yesterday and I guess I just wanted to see if you have any ideas about next steps. ACRD has a public hearing coming up. We have already submitted our comments officially. Didn't know if we want to draft another letter in response thanking them for having the meeting and any further comments on that draft ordinance. The red lined versions were out Friday late afternoon. I have not had a chance to fully review that. I don't know if they are going to make any changes based on what happened yesterday, so I don't know if we just want to wait and play it by ear or -- or just wait for the public hearing, but I guess just want to put that out there for now, if you have comments now, Councilmen, I will certainly take them, but I just wanted to see what the next step should be regarding that, so -- Zaremba: Councilman Rountree. Rountree: Caleb, one of the side bars I had yesterday was with their legal staff and it's ~o -- I can't say specifically, but it sounded like they are going to redraft at least some of the segments and sections in ordinance, so I would guess that we should shortly see another red line version and atthat pointwe mightwantto comment again. Hood: Okay. Rountree: I think it's appropriate for us to send a thank you letter for them getting all of us together. That was -- that was a monumental feat to get that many people together and I thought it was a very worthwhile session. It was nice to hear what other folks had to say, as opposed to read about it or hear it secondhand. Hood: Okay. I will draft a thank you letter and, then, we will follow that up sometime thereafter with additional comments on the revisions that we may see. So, the second thing that I just wanted to -- to bring up is regarding a joint ACRD, Meridian, Boise adoption hearing for Fairview and the access management plan that is currently being discussed. In fact, Lisa Applebee, the project manager on that project, will be here at your work session in August. I have already given you a heads up on that. But I just wanted to get your take -- I asked legal to look into the possibility of the City Council holding a public hearing outside of the city limits. Right now what -- it's been talked about and Councilman Bird and Zaremba have both been on this policy team. The city of Boise, Council President and one of the other Council Members have offered to use City Hall West for this joint meeting and potential adoption of the Fairview access ,~,~, management plan, but I wanted to get your take on holding and asking our constituents to come and potentially testify on something that isn't within the boundaries of the city, Meridian City Council Workshop July 12, 2011 Page 11 of 18 ~ so --maybe I'll just leave it at that. It is pretty central in the corridor, City Hall West. It is just a mile off the corridor and right kind of smack dab in the middle of this eight mile corridor, so -- but it is outside of our city limits, so just if you have any direction on that or if you say, no, that's not really fair to our constituents, we don't want to do that, we want to have our own public hearing, I think we can do that, too. But there has been some goal I think of sitting down together again and jointly adopting this thing or maybe seeing if there is issues with adopting before adoption to understand everybody's position. So, again, I will take any comments you may have on a joint hearing in West Boise for the Fairview access management plan, in September, October, kind of tight time frame is what we are looking at. Zaremba: Councilmen, any comment? Bird: Mr. President? Zaremba: Mr.6ird. Bird: I don't see anything wrong with it, as long as it's legal and -- to do. And I mean Fairview and -- that is a good location for it. The biggest people -- or the most -- the ones that are going to get affected the most are the -- is the Orchard to probably Five Mile and so we need to -- I don't see anything wrong with it. I'd certainly be -- as long as we can do that legally. Zaremba: Mr. Hoaglun. Hoaglun: I don't have any problems with it, Mr. President. Zaremba: Okay. Rountree: Mr. President? Zaremba: Mr. Rountree. Rountree: I ask that question of legal counsel. It seems to me that it's legal, but what are your thoughts? Nary: Mr. President, Members of the Council, the Idaho Code doesn't delineate where the locations of meetings are located for public meetings and our city code doesn't require that all actions or meetings of the City Council be held in the city. Obviously, you hold public meetings in other places, like you did yesterday. What I had suggested to Council President Zaremba is that you -- ultimately don't have to make that decision today, I mean you could have this public meeting and my experience ACRD does a pretty good job at getting public notices out. Those sandwich board signs seem to get a lot of people to respond. If you feel comfortable after this meeting at West Boise that ,~ you feel there has been opportunity for Meridian residents -- maybe, you know, a half a dozen show up at the meeting themselves or you get written comments and you feel Meridian City Council Workshop July 12, 2011 Page 12 of 18 .~ like it's probably been vetted, I mean, you know, it seems like 85 percent of Fairview is in Boise anyway -- then that's your call. If you feel like no one responded and maybe you don't feel like it was adequately representative of the city, you could still hold a subsequent hearing internally or here in Meridian if you choose, but there is certainly nothing prohibiting it --and you can certainly see how it plays out on whether or not you feel the constituents in Meridian have the opportunity to be heard. Zaremba: Thank you. And I agree with that, so -- I think there is value in having a joint meeting, public hearing, whatever it is, and I agree we would still have the option if we thought we weren't well served to have another one. So, I would move forward with the joint one. Thank you. Hood: Thank you. We will set it up that way and if the action is not appropriate, then, we will -- we can proceed that way. Another thing kind of along the same vein, last time we talked about Airport-Overland a little bit. There was sentiment that you didn't want to have multiple public hearings on that thing -- on that study, that you would want to have one public hearing and adopt it one time. I had a subsequent conversation with Ada County Highway District and they are kind of waiting on us to give a nod to an alignment and the study before their staff takes it to their commission to approve it. You have all I think heard that before from at least one or two of their elected officials that they want to see what Meridian does with this. So, I guess my request today is knowing that you don't necessarily want to have multiple public hearings to adopt that same plan, would you be comfortable with a letter supporting either, A, alignment or -- A and B, the alignment, plus a draft study after you have had time to review it or -- or not. I think ACRD is just kind of in limbo and I won't have a comp plan amendment public hearing ready for probably another few months. The draft report should be out late this week -- laterthis week, but I didn't know how we can show some support for it without formally adopting it and what your comfort level is with that -- with some resolution. So, I hope that makes sense, but ACRD is kind of waiting for us and I don't really know what the next steps are, I guess, is what I'm trying to ask you all. So, some direction there about when the draft study is done how would you like to review and endorse it, if that's, in fact, what you all choose to do. Rountree: Mr. President? Zaremba: Mr. Rountree. Rountree: It seems to me that an endorsement would be in order, but I don't know that a motion and resolution of the alternative is -- is correct at this point. I think we could probably let ACRD know we have a preference for the alignment and would take action on that at such time as the study is done. It seems to me it's premature to approve the alignment without having that study complete, but I think it's not out of order to say we have a preference for one of the two alignments that are being considered. ,~ Hood: Okay. Meridian City Council Workshop July 12, 2011 Page 13 of 18 Rountree: If we can come to some agreement there. Hood: And just to refresh your memory, I mean this draft study does recommend the preferred alternative be 2-B. I didn't bring a diagram tonight, so if I need to bring this back I understand. If all things were basically equal and the whole discussion, there were just a couple of other additional factors and in working with some of the other property owners at the gravel pit and adjacent with some tweaking., 2-B was the preferred alternative and the draft study, again, that study in written form isn't done, but the preferred alternative has been recommended by the TAC. I presented that to you all a couple three weeks ago now. I didn't take away that 2-B wasn't -- that we didn't agree with that, but I don't know if we want to have another discussion on that informally -- make that our preference on an alignment or if I can infer that in a letter, so if you want to send. me an a-mail or call me with some direction, I won't do overly official, it's just ACHD is looking for alittle --for us to show a little bit of our hand in what we would prefer that way, so -- Zaremba: My comment would be the same as Councilman Rountree's. I think we can show support for one of the alternatives. As you say, they are nearly six of one, half a dozen of the other, but if there are a couple of issues that have made 2-A not as good, I have no problem saying let's move forward with 2-B and, then, having that as part of the discussion when we get to the Comprehensive Plan discussion that -- or public hearing that you said later. I know that some of the ACRD commissioners have expressed ,,~,~ discomfort that there has not been a public meeting on this in Ada county, as you and others know there have been two or three public meetings on it in Canyon county, and I know from having gone to them, again, ACRD published them and the group running it in Nampa published them very well and there were quite a few Meridian residents there. Certainly the people that are in the areas that would be affected by this Ifelt-- and the people that talked to me that probably nearly all of the people that would be along the -- eitherthe 2-A or the 2-B alignment were probably at the meeting. So, I don't have the discomfort that -- as the discussion we had -- just had on the other subject that -- and the meetings weren't held in Meridian and they weren't held in Ada county, but I think they were well enough advertised and well attended that I don't feel the need, as some of the Ada County Highway District commissioners do to have our separate public hearing, although I -- as I said earlier, I would include it in our Comprehensive Plan public hearing and in the meantime a letter of support for 2-B is fine with me. Hood: Okay. Thank you. I'll proceed with. that letter, then and there will be that public hearing in Ada county in Meridian at City Hall when -- as we look to incorporate that into the Comprehensive Plan, that study, so there will be that opportunity. Okay. Now, onto the main reason that I was here this evening. The draft STIP is out there for public comment. I put together a memo dated July 7th and I think I'll just take a couple of minutes to run through some of the -- what I have highlighted -- major changes in the draft TIP. We do have an opportunity until July 25th to submit any comments that the Council deems appropriate to COMPASS and I guess just to run down the bullet points ,~, on, again, the major changes. The intersection of Eagle and McMillan has been added to the program for construction in 2013. That is not in the City of Meridian, but it is right Meridian City Council Workshop July 12, 2011 Page 14 of 18 .~ adjacent, so there is certainly some impacts to that project. Another one that's been added is I-84, Meridian to Five Mile Road, capital project and that would be to rehab the outside lanes on I-84 between the Meridian interchange and Five Mile. I understand those are in pretty bad shape. Maybe not quite as bad as the section Cole to Vista was, but it's rutted pretty good out there, so that would be something that ITD is proposing moving to the TIP as part of their early development program. A couple of projects that have been tweaked slightly, although it makes some sense when we talk about succession, the Franklin-Black Cat intersection has been delayed one year to fiscal year '15, while the Franklin, Black Cat to Ten Mile, roadway widening has been advanced to '16. So, they would be in consecutive years. Eagle Road, Fairview to State Street, pavement rehab project is proposed to advance one year from FY-13 to '12. We have talked about that one before. And, then, State Street-Linder, another one that isn't in Meridian, but certainly Linder being a river crossing and a major arterial into and out of the city, just thought you would all like to know that that has moved in to PD. And that one and the Eagle-McMillan one, although I haven't been in some of the detailed conversations, I have been in conversations when ACRD and ITD staff have been talking about and the State Street-Linder one may even go sooner than that. Eagle- McMillan they are trying to make that work, although both of those are kind of some details that need to be worked out now, but they are in the draft TIP anyways, as I just mentioned. And, then, one more change that I'd just like to highlight for you real quick. The TIP does remove Fairview from Meridian to Maple Grove -- and that's just a roadway widening, so it's now off of the -- out of the ACRD five year work plan for the ,,~ widening. The -- the median project is still at ACRD, but the widening is being pushed out of their program, so consistent with the local five year work plan is being removed from the TIP. So, those are the major changes. I do want to point out one in my rush to get this out I missed that -- US 20-26 is in the TIP still, so -- I just didn't go far enough. They are alphabetical and it was under you and there was a bunch of transit stuff and I skipped right over it, so I apologize, but US 20-26, there is 50,000 dollars with some inflation over the next five years in the TIP -- four or five years in the TIP. So, disregard that last bullet there that is still in the program for -- as a place holder, essentially, 50,000 dollars isn't going to get you much, but it's in the program, so -- I also have some notable projects. I don't know that I need to note all of those for you, but they are there. Maybe just another one, because I know it's a -- a big deal to the City of Meridian. Gur interchange does not have any funding; there is nothing in the TIP for our Meridian Road interchange. In previous years there had been money for both the bridge rehab preservation and that is no longer the case and it wasn't last year either, but this is the second year in a row, then, that that isn't there and the full result, obviously, isn't in the TIP either, so -- or the STIP. So, I think that's my comments, unless you want to talk about those anymore and I guess I would seek your direction on if you didn't getting in their warrants, me drafting a letter for you to sign here within the next two weeks. So, with that I will stand for any questions. Zaremba: Council, any questions? It doesn't look like it. Thank you for the analysis of all that. Some of this came up in the transportation task force meeting and we ~, discussed these and my comment there about not resurfacing the bridge of the Meridian interchange, I try and take as an optimistic assessment that they don't want to spend Meridian City Council Workshop July 12, 2011 Page 15 of 18 ~ that money and, then, rebuild the bridge a couple of years later. So, I think it's still in the -- still in everybody's mind that that entire interchange needs to be fixed and it doesn't bother me, even though the surface has gotten pretty bad, that they don't want to spend money on that, on the assumption that we will get the whole interchange sometime soon. Just a comment. Hood: Yeah. And I realize that's not a question, but I will maybe just comment as well. I know it is still an unwritten, because of funding. We are looking at -- the region is looking at other funding sources for that. And Ihave -- I hold that same sentiment, although there is a problem today and not knowing when the interchange gets rebuilt and not having a year for that is concerning, because not just the pavement condition, but the striping as well is bad for pedestrians and I just hate to see it go on another year. It's not going to happen this summer, but another summerwith the water park and some of those things I cringe when I see people trying to cross that. So, I hear where you're coming from and I agree, it's just you'd like to see a year put to it and one soon, hopefully. So, you know, I don't have that funding source, we can only identify the problem and I know ITD knows about the problem, so don't have the solution today. Zaremba: Thank you, Caleb. Hood: Thank you, Council. ~ Rountree: Thank you. Item 9: Future Meeting Topics A. Central Valley Expressway Follow-Up for July 19, 2011 Meeting Zaremba: All right. That brings us to the end of the agenda, except for discussion of future meeting topics. Anybody have any pressing items they think ought to be on a future agenda? Nary: Mr. President? Zaremba: Who said that? Nary: I did. Rountree: Mr. Nary. Zaremba: Okay. Bill. Nary; Mr. President, Mayor de Weerd asked me to ask the Council if you wanted to have -- maybe I guess a discussion item next week or direction -- you had the Treasure ,,,~ Valley -- Central Valley Expressway group do a presentation to you a few weeks ago and they had asked whether or not the Council would be willing to do either a letter of support or a resolution of support of their project and it was unclear to them if at the end Meridian City Council Workshop July 12, 2411 Page 16 of 18 ~ of the discussion what direction, if anything, that you had. So, the Mayor wanted me to simply bring to your attention if that's a discussion item for next week, if you want to give some direction at this meeting or whatever your preference was. Zaremba: Gentleman, an opinion? Mr. Bird. Bird: Mr. President, I wholeheartedly support it. I really like the idea that they are raising private money, so I wholeheartedly support it. I think they are doing a great job. Zaremba: Mr. Rountree. Rountree: I support it as well, but I think we need to be careful in what we craft and what we send, because we within probably the next year and a half, two years are going to have the northern portion of that completed across the Boise River and that traffic, then, is going to be dumped into the system that we are already trying to deal with in terms of capacity issues and safety issues. So, from the point of seeing a complete project instead of the creation of yet another bottleneck in our transportation s stem, it Y is the reason I would support it -- we have to find some way to fund that entire corridor or western Ada county and eastern Canyon county are going to become even worse in term of trying to commute north and south with all of that traffic north of State Street now being able to dump across the Boise River onto Chinden, onto our other north and south corridors that are already at or near capacity, most of which don't have signalized ~ intersections. I noticed tonight on Ten Mile coming in Ten Mile -- Ten Mile and Ustick is programmed to get a signalized intersection here shortly, but the queue there this evening was a half a mile long and that's what we are going to see west of here I think in another couple years if we don't get something going on the west side of the county. But I support the corridor and I support it from the concept of we have got to get it done. Zaremba: And I agree with that and I come out onto Ten Mile maybe a block south of where you come onto Ten Mile and I have noticed since the interchange has opened people are finding it and its much busier now. When Highway 16 connects to Chinden it will go up geometrically I'm sure, but I would say that I would support it. During the discussion that night I expressed and I think most of us expressed that our first priority is really the Meridian interchange, but I thought they had a good answer for that as well. So, I guess what we are saying is maybe next week let's have it far enough along that it is a resolution or a letter that we can send and generally supportive, maybe with a caveat or two in it. Bird: Mr. President? Zaremba: Mr. Bird. Bird: Yeah. And the reason I'm supporting it is because the Meridian interchange overpass was included in it as part of the money and they are raising it and they are not ~ wanting to phase it. I mean if we go with the way the ITD has got it -- the funding now, Meridian City Council Workshop July 12, 2011 Page 17 of 18 .~ yeah, we are only going to get part of it and, then, it's going to sit there for years. These people are trying to raise the money to do it as a complete deal. Zaremba: And I like that. Bird: And they aren't taking from our Meridian interchange. That's the thing that impressed me the most was they included that in it for us, so -- Zaremba: Uh-huh. Thank you. Rountree: Mr. President, my preference would be a letter, as opposed to a resolution. Bird: Yeah. Zaremba: Works forme. Rountree: And if I might -- Zaremba: I see Mr. Hoaglun nodding his head yes. Rountree: I'm looking at Caleb and if he could put of draft of that kind of response together for us for our consideration I'd appreciate it. Zaremba: Saying you don't want the lawyerto do it? Rountree: Well, he would be doing a resolution and put it in lawyerese. I would rather have it in English in a letter. Bird: I would like him to look it over. Rountree: I'd like him to look it over for sure. Zaremba: Thank you. Well, that was a good future meeting topic and we will bring it back next week for further conclusion. Any other future meeting topics? I would entertain a motion to adjourn. Nary: Mr. President? One more thing. Zaremba: Oh. Nary: Not really a future meeting topic, but I do want to rely on the Council. Next Wednesday night is the city picnic and so, hopefully, all of you can be there, all of you could help cook as you have done in the past. Bird: We will be glad to. Meridian City Council Workshop July 12, 2011 Page 18 of 18 Nary: We will have awards as well for the employees. So, wanted to make sure to remind everybody to be there for that. Rountree: Thanks, Bill. Zaremba: Now I would entertain a motion to adjourn. Rountree: So moved. Bird: Second. Zaremba: We have a motion and a second. All in favor say aye. That motion carries unanimously. MOTION CARRIED: ALL AYES. Zaremba: We are adjourned. MEETING ADJOURNED AT 6:51 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ~~ MAYOR MY De WE~,~Q~ ~, ~,,,~ ~~1 ,. ~~/ ® ~~' ~~ ~~ ATTEST: ~. G ~y < ~ , a ~' ~~ ~ J CEE .. r ~ ~ .. ~;_ ., .~ ~,+~ ~, d ~ ~, ~ ~' e ~ ~ ~ '` ` ,~ 7 p a y~ 5 .l R?~~~p iZ~i~ DATE APPROVED ~~~~~r LMAN, CITY CLERK Meridian City Council Pre-Council Meeting July 19, 2011 A Pre-Council meeting of the Meridian City Council was called to order at 5:30 p.m., Tuesday, July 19, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, Brad Hoaglun, and David Zaremba. Item 1: Roll-call Attendance: X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I would go ahead and call this special meeting to order. It is Tuesday, July 19th. It's 5:30. Madam Clerk, will you, please, start us with roll call attendance. Item 2: Adoption of the Agenda De Weerd: Item No. 2 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: On the agenda we have an Executive Session, that includes Idaho State Code 67-2345(1)(f). We would like to add (1)(c) on there as well. So, I move adoption of the agenda as amended. Bird: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you, please, call roll. Zaremba: Well, we are adopting the agenda. Bird: Move the agenda. De Weerd: It was both. Zaremba: I say I do adopting the agenda. Hoaglun: Yeah. De Weerd: Okay. All ayes for adopting the agenda. Sorry about that. I am in a rush. Meridian City Council Pre-Council Meeting July 19, 2011 Page 2 of 3 MOTION CARRIED: ALL AYES. Item 3: Executive Session Per Idaho State Code 67-2345 (1)(f) - To Consider and Advise its Legal Representatives in Pending Litigation Amended onto the Agenda (1)(c) - To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, which is not Owned by a Public Agency Bird: Let's get this started. I move we go into Executive Session as per Idaho State Code 67-2345(1)(c), (1)(f). Hoaglun: Second. De Weerd: I have a motion and a second to adjourn now into Executive Session. Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: I stand corrected. EXECUTIVE SESSION: (5:32 p.m. to 7:03 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn our special meeting? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Pre-Council Meeting July 19, 2011 Page 3 of 3 MEETING ADJOURNED AT 7:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ~.,.,.. --- ~7 MAYOR MMY De WEERD ~' eG°AT E~7: J CE 0.5 i<,e,r'e.~ - _ ~ TG ; ~ - taa._ '&° .~ l i S~ ~ °?' ~~ q ~~~i~'J ~ J e. . ,,~ fhri~uin oU~NA ~l~l ~L; DATE APPROVED HOLMAN, CITY CLERK