HomeMy WebLinkAboutSole Source Agreement with WebCTRL by Automated Logic for DCC Control System Installation~~E IDI~ IAN--
IDAHO /
PURCHASING DEPARTMENT
33 East Broadway Avenue
Meridian, ID 83642
Phone:208-888-4433 Fax:208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Re uisition Number: Date: 5/10111
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Item or Service: Installation of Direct Digital Control (DDC) System at the City Hall building using
WebCTRL by Automated Logic. Scope of work includes all modules,
temperature sensors, flow sensors, humidity sensors, IAQ sensors, control
valves, control valve actuators, dampers, damper actuators, and any other items
necessary for a complete system and sequence of control, except where existing
components can be reused by the new system.
X Sole Source: Item is available from only one vendor. Item is one-of-a kind item
and is not sold through distributors or the manufacturer controls which
distributor is authorized to sell the item.
X Sole Brand: Various vendors can supply the specified model & brand, and
Competitive bids will be solicited for the brand requested. (in this case
manufacturer dictates a Sole Source as well)
Refer to DDC Control System Specifications document for additional details.
JUSTIFICATION: (Attach additional pages if needed)
The HVAC system originally installed has not functioned well and having four different vendors involved (Buss
Mechanical, Hobson, Yamas, Honeywell) makes it impossible to achieve compatibility throughout the system. As
you may recall, the City has had critical issues with the HVAC system in the Server Room and the problems had
become an emergency earlier this year. Clima-Tech was called to evaluate and correct the problem. Clima Tech
installed the Automated Logic WebCTRL system. The Automated Logic System has performed exceptionally and
has brought stability to temperature and humidity levels in the IT Server Room. This system, extended to the rest of
the City Hall building, will put all components on a single system platform, enabling Building Maintenance to
optimize comfort and minimize energy consumption, both of which are key goals of the effort to achieve Energy Star
compliance. The most optimal and reliable performance can be best achieved with equipment, system
components, and accessories that work in harmony with each other, standardized throughout the building, and
maintained by excellent service and support.
Clima-Tech is also the only vendor authorized to sell the Automated Logic systems software and equipment in our
territory. This has been verified at the manufacturer and is the basis for both Sole Brand and Sole Source requests.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
NAME
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epartment Manager
Council Approval: t,~Y~P 1~ ~O t~
(Date
Purchasing
Approval:
P as Hager
SOLE SOURCE
CITY OF MERIDIAN
The Cit of Meridian hereby publishes notice of intent to award a sole source
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rocurement. This notice is being given pursuant to Idaho Code Sectio
p Meridian and
2808. The sole source procurement is between. the City of
Automated Lo ic. The Cit intends to purchase the following: WebCTRL
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Sensors controls, software and related parts and components. It has been
d that there is onl one vendor available to provide the required
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oods/service. An vendor challenging this sole source procurement must file
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notice no later than June 26, 2011 by sending such to: City of Meridian,
Purchasin De artment, 33 East Broadway Avenue, Ste. 106, Meridian, Idaho
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83642. Fax 208-887-4813
DATED this 3rd day of June, 2011
Keith Watts, Purchasing Manager
THE CITY of MERIDIAN, IDAHO
Run Dates: June 14, 2011