HomeMy WebLinkAboutTask Order 10229A with Murray Smith and Associates for Sewer Study and RehabilitationTASK ORDER N0.10229A
BETWEEN
CITY OF MERIDIAN (OWNER)
AND
MURRAY, SMITH & ASSOCIATES, INC. (ENGINEER)
' 29A shall be for rofessional engineering services to design sewer rehabilitation
Project No.102 p
' tel one mile of existin sewer line located along NW 8th Street from Broadway
of approxima y g
e to W. Willowbrook Drive. This Task Order shall be in accordance with the Murray,
Avenu
' s MSA Master A reement for Professional Services dated April 13, 2010.
Smith & Associate ( ) g
BACKGROUND
The Owner is lannin ,and has begun work to redevelop and convert the downtown area to
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' mixed used develo ment. The 2009 Sewer Study identifies the. 8th Street Trunk
multi-story, p
' m Broadwa Avenue to W. Willowbrook Drive as one of the mayor collector lines that
Main fro y
rehabilitation. This rehabilitation along with several new sewer bypass and relief lines
needs
will address future ca acit issues. Rehabilitation of a portion of the Broadway. Trunk was
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' ned and constructed in 2010. This scope of work is to .replace the portion of the Broadway
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that is ali ned arallel to NW 8th Street between Broadway Avenue and Willowbrook
Trunk g p
Drove.
SCOPE OF SERVICES
TASK 1-DATA COLLECTION & ANALYSIS
Task 1.1 Data Collection ~ Analysis
In this task MSA will review background information already provided by the Owner and we
develo a formal data re uest for any additional information required for completion of the
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work. It is antici ated that additional data requests will be made throughout the project, however
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the ma'orit of the data re uired will be requested at the beginning of the project. MSA will
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limit the number of data requests that are made to minimize the required Owner Staff time.
Assumptions
1. Bud et includes kick-off meetings held between MSA and the Owner on February 3, 2011
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and March 17, 2011.
MSA and the Owner will identi and collect required data in a timely manner so as to not
2. ~'
impact the project schedule.
Deliverables
1. Formal data request(s)
City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 1
G:IPDX AdminlAgreements and InsurancelPrime ConsuhantlClientslMeridian~TBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 finaLdocx
TASK 2 -PRE-DESIGN
MSA will perform the following tasks aspart of apre-design effort prior to development of
design plans and specifications.
Task 2.1 Survey
MSA will perform a survey of surface features and utilities along the project area including
coordinates and inverts of manholes and the sewer main. The survey will be done horizontally on
the Ada County H.A.R.N and vertically on the NAVD 88 datums. This SOW assumes that the
locations of all side sewers, service lines, water mains, water service lines and other utilities will
be marked with a design Digline call. The survey will include parcel information from the
Owner's GIS database. At a minimum, the survey along the proposed sewer alignment will be
the width of the easement or 20 feet wide if no easement exists. If no easement exists, survey of
sewer alignment is contingent on access from property owner. The survey will also include
surface features that are located outside the easement but may affect construction (e.g. trees that
overhan the easement, fences, permanent/non-permanent fixtures}. This task also includes
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research of any existing easements for the existing sanitary sewer line.
Task 2.2 -Preliminary .Design
1. MSA will perform a preliminary design that includes the .following tasks:
a. Review the CCTV inspection tapes and reports -
b. Provide the base bid item of sliplining and a bid alternative for Cure in Place Pipe (CIPP) for the
line rehabilitation
c. Comparison of costs for sliplining and CIPP technologies
2. MSA will develop approaches for the following:
a. Identify and repair localized sags and collapsed pipe
b. Repair side sewer connections
c. Repair side sewer mains (if the Owner determines. this is needed}
d. Repair sewer service connections to residents
3. Develop conceptual level opinion of probable costs based on the sliplining technology with a bid
alternative of CIPP Technology.
4. Recommendations on phasing of the proj ect
5. Reassessment of the design schedule
MSA will present the findings of the preliminary design at a meeting with the Owner.
Deliverables
1. Notes for preliminary design presentation.
City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 2
G:1PDX AdminlAgreementsanl InsurancelPrime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
TASK 3 -EASEMENTS
Task 3.1-Easement and Property Access Negotiations
Based on the findings. of the preliminary design, MSA will negotiate any required easements
with landowners along the alignment of the existing gravity line. In addition, MSA will
negotiate access to the easement through private property.
This work will be billed on a T~iM basis. A ~S, 000 initial budget for this task is included in this
scope of work.
Task 3.2 -Easement Descriptions and Easement Documents
1. Identify required easements for the existing sewer line (tem orar access and ermanent
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2. If new easements are required, MSA will provide:
a. Legal descriptions and maps, stamped, dated and signed by a Registered Professional
Land Surveyor in the State of Idaho.
b. Easement documents signed by the property owner (Owner will rovide the easement
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documents and a Notary once negotiations are completed).
This work will be billed at a rate of $300/parcel re uirin an easement. U to 10 ermanent
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easements may be needed and they will include necessary construction easements. ~ $3, 000
initial budget for this task is included in this scope of work.
Assumptions
1. The Owner shall provide a set of criteria and paperwork (e.. offerin rice/sf of easement
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amount of property restoration within the easement) to be used for easement negotiations.
2. Payment for easement. negotiations to MSA are included in this SOW Time will be char ed
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on a per hour basis per MSA s current rate schedule for any hours above the initial budget.
The budget will not be exceeded without prior authorization by the City.
3. MSA will be responsible for coordinating access for surveying and field visits with affected
landowners prior to beginning the work.
Deliverables
1. Easement maps and descriptions
a. Two (2) hard copy originals and 1 electronic copy of the map in AutoCAD format shall
be provided.
2. Easement documents signed, by property owners
a. Two (2) hard copy originals to include the maps and descriptions from item 1 shall be
provided for City Council action and recordin .
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Disclaimers
1. The Owner will take the lead in the case that eminent domain must be utilized to ac uire an
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easement.
2. MSA will not act as legal counsel for the Owner and MSA does not guarantee that
negotiations with the private land owners will lead to acquisition of an easement or grantin
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of access to an easement through private property.
City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 3
G:1PDX AdminlAgreements and Insurance\Prime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
TASK 4 -DESIGN
MSA will develop a construction package for the im rovements described in
p the background
section of this scope of work. The construction package will be further clarified duri
ng the pre-
designphase.
Task 4.1- SO % Design Package
1. MSA will develop a 50% design package that will include the followin
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a. Plan Sheets at 40 or 50 scale with two plan views on each sheet.
b. Draft Technical Specifications/Special Provisions that should include hasin of th
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project
c. Draft Bid Schedule
d. Draft Surface Water Pollution Prevention Plan
i. (Will be forwarded to Brown & Caldwell for review
e. Draft Opinion of probable cost
f. Reassessment of design schedule
The 50% design plans and specifications will be submitted to the Owner and ACHD for review
and comment.
Task 4.2 - I DD % Design Package
1. MSA will develop a 100% design package based on comments received on the 50% desi
package from the Owner (includes Brown & Caldwell SWPP comments .and ACHD that
will include the following:
a. Plan Sets
i. Cover Sheet
11. Plan Sheets at 40 or 50 scale with two plan views on each sheet.
111. Standard Notes and Details
b. Technical Specifications/Special Provisions
c. Bid Schedule(s)
d. Surface Water Pollution Prevention Plan
e. Opinion of probable cost
f. Reassessment of design schedule
The 100% design plans and specifications will be submitted to the Owner
and ACHD for review
and comment. All checklist items and redlined drawing comments from ACRD and the. Owner
will be addressed prior to formal approval by the Owner's ualified Licensed Professional
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Engineer (QLPE).
Assumptions
1. The design budget assumes that the entire project will consist of i e re air with trenchless
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technologies, and therefore no profiles will be required in the design drawin s.
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(Development of profiles for traditional open trench construction is outside this SOW.
City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 4
G:1PDX_AdminlAgreements and InsurancelPrime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
2. The budget assumes that the construction contractor will be res onsible for cons '
. p tructlon
staking, sanitary sewer bypass plan, and traffic control lan er ACHD re uirements
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3. The budget assumes the Cit and ACRD will be rovide ° '
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comments.
4. The budget assumes one project status meeting between the 50% and 100% desi
gn package
submittals.
5. MSA will prepare the technical specifications. The ISPWC and Cit ~ of Meridian
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supplements. will be used as the basis of the technical specifications. ISPWC s ecifications
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will be referenced and not reproduced in the specification acka e. Those s ecifications will
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be altered and referenced and special provisions will be develo ed as re uired.
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6. The Owner will provide in-house QLPE a royal for the ro'ect.
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7. The design package will be presented as two phases with Cit of Meridian in ut.
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8. The Owner will prepare the "front end" bid documents.
9. The front end bid documents developed by the Owner will require construction to be
extended into the Owner's 2011-2012 f scal year.
10. The Owner will prepare and .reproduce the bid packages for bidders.
11. The Owner will administer the bid.
12. Plans will be full size 22"x34" or 24"x36".
Deliverables
1. 50% Bid Package
a. Two (2) .hard copies of the 50% design package to the Owner
b. Submittal to ACRD per their requirements.
2. 100% Bid Package (for review)
a. Four (4) hard copies of the 100% design package for review
b. Two (2) copies of the specifications/s ecial rovisions for review
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c. Submittal to ACHD per their requirements.
3. Final Bid Package
a. One (1) hard. copy of the Final Plans and specification/special provisions for co 'n .
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City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 5
G:1PDX_AdminlAgreements and InsurancelPrime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
TASK 5 -CONSTRUCTION MANAGEMENT
Task S.1-Sewices-during construction will be completed for the following tasks:
1. Attend pre-bid meeting
2. Answer questions and assist in producing addenda during. the bid period
3. Attend the pre-construction .meeting
4. Review technical submittals
5. Respond to RFIs (if requested by the Owner)
6. Perform site visits and attend construction meetings (as requested by the Owner)
7. Set necessary control for contractor staking activities for each phase of the project.
8. Prepare as-built drawings per the Owner's Record Drawing requirements.
a. All surveying hours necessary for Record Drawings are included in this item.
Assumptions
1. Time for this task will be billed on T&M basis per MSA's current rate ,schedule. The bud et
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amount will not be exceeded without authorization by the Owner.
2. Owner will determine the apparent low bidder
3. The Contractor will notify all landowners before construction begins
4. The Contractor will be responsible for coordinating any access to private property that is
required during construction
5. Contractor will be responsible for construction surveying/staking as noted in the
specifications for items required (e.g. temporary construction or ermanent easements
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b. The Owner will provide the daily job inspections
7. Owner will review pay quantities and pay requests
8. As-built drawings will be based on Contractor markups and as-built survey of manhole rims
and inverts provided by MSA
Deliverables
1. Updated submittal and RFI log
2. Meeting minutes from any meetings attended by MSA staff
3. Report and pictures (if taken} from field visits performed by MSA staff
4. Record drawings as required by City of Meridian Record Drawing requirements.
City of Meridian MURRAY, SMITH ~ ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 6
G:\PDX AdminlAgreementssnd InsurancelPrime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
BUDGET
The budget for this task is shown in Table 1. The work will be billed on NOT TO EXCEED
basis under the terms of the MSA Master Agreement for Professional Services using the current
billing rates from the Schedule of Charges. The total budget shall not be exceeded without
authorization by the Owner.
Table 1
Total Project Costs
Task l~u~n~+er ~ T~at~ Copt
Task 1-Data Collection & Anal sis $1,000
Task 2 -Pre-Design $15,500
Task 3 -Easements $8,000
Task 4 -Design $22,300
Task 5 -Construction Management $17,000
Project Totals $63,800
TIME OF PERFORMANCE
A preliminary schedule is included as Exhibit B. MSA will make. every effort to complete the
work in a timely manner; however, it is agreed that MSA cannot be responsible for delays
occasioned by factors beyond its control, nor by factors that could not reasonably have been
foreseen at the time this Task Order was executed.
CITY OF ME DIAN ENGINES
,~
City of Meridian MURRAY, SMITH & ASSOCIATES, INC. 8th Street Sewer Replacement
March 2011 Engineers/Planners 7
G:1PDX AdminlAgreementsand Insurance\Prime ConsultantlClientslMeridianlTBD - 8th StreetlMSA 8th street sewer rehab scope of work 4-4-2011 final.docx
BY: BY:
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2011 SCHEDULE OF CHARGES
Personnel:
ill be invoiced b staff classification at the following hourly rates, which are valid
Labor w y
from Janua 1 2011 to December 31, 2011. After this period, the rates are subject to
ry ,
adjustment.
Senior Princi al
p $165.00
Princi al En ineer/Associate
p g 153.00
Senior En ineering Associate
g 146.00
Senior En ineer
g 140.00
En ineer VII
g 13 3.00
En ineer VI
g 126.00
En ineer V
g 117.00
En ineer IV
g ,110.00
En ineer III
g 104.00
En ineer II
g 98.00
En ineer I
g 90.00
Senior Technician 110.00
Technician 91.00
Junior Technician 73.00
Administrator 79.00
Clerical 64.00
Project Expenses:
enses incurred in-house that are directly attributable to the project will be invoiced at
Exp
actual cost. These expenses include the following:
Com uter Aided Design and Drafting $13.OO/hour
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Mileage Current IRS Rate
Direct Communication Charges At Cost
Posta a and Delivery Services At Cost
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Printin and Reproduction At Cost
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Travel, Lodging and Subsistence At Cost
Outside Services:
Outside technical, rofessional and other services will be invoiced at actual cost plus
p
10 percent to cover administration and overhead.
Boise MURRAY, SMITH & ASSOCIATES, INC.
2011 Engineers/Planners