HomeMy WebLinkAbout2010 12-14 Special~~E IDIAN~--
IDAHO
CITY COUNCIL SPECIAL
MEETING AGENDA
UPDATED AGENDA
Tuesday, December 14, 2010 at 12:00 PM
City Council Conference Room
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Adoption of the Agenda Adopted
3. Discussion of the City's Capital Improvement Plan
A. Develop Annual Time Frame
Prepare, Approve, Flow into Budget
B. Process for Interim Changes to CIP
• Enterprise Fund
• General Fund
C. Review FY2011 Draft for Content
• CIP plans already approved
• Funding assumptions
• Anything else to include in City-wide document?
4. Approve General Fund CIP for Impact Fee Plan
5. Items Amended onto the Agenda from December 14, 2010 7:00 p.m. City Council Meeting
9D. Development Services Division: Adoption of the 2009
International Building; Code, 2009 International Residential
Code, 2009 Interna#ianal Energy Conservation Code, and
updates to Plumbing, Mechanical, and Electrical Codes
Meridian City Council Special Meeting Agenda -Tuesday, December 14, 2010 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
9E. Mayor's Office: Budget Amendment for Meridian's Promise
Community Events for aNot-to-Exceed Amount of $5,000.00
Approved
9F. Planning Department: Budget Amendment to Convert Two
Part Time Positions into One Full Time Position for aNot-to-
Exceed Amount of $21,232.00 Approved
9G. Police Department: Animal Control Ordinance Updates
91. Public Works Department: Materials Management/Recycling
Grant Submission to the Department of Environmental Quality
(DEQ) Motion Approved Authorizing Mayor to Sign Letter
9J. Legal Department: Discussion on Changes to Standard
Operating Procedure Number 6.2.1 -Use of City Vehicles
9K. Legal Department: Discussion on the City of Meridian
Mailroom Operations and Procedures
9K1 Amended Onto the Agenda: On-Call/Call-Out Duties and
Compensation Standard Procedure Number 3.4.5
Adjourned at 2:19 p.m.
Meridian City Council Special Meeting Agenda -Tuesday, December 14, 2010 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Special Meeting December 14 2010
A Council meeting of the Meridian City Council was called to order at 12:00 p.m.,
Tuesday, December 14, 2010, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, President David Zaremba, Charlie
Rountree, Keith Bird, and Brad Hoaglun.
Others Present: Bill Nary, Jaycee Holman, Anna Canning, Tom Barry, Mark Niemeyer,
Joe Silva, Jeff Lavey, Rich Dees, Steve Siddoway.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
de Weerd: Okay. I will go ahead and call this special meeting -- City Council meeting
to order and ask Madam Clerk to, please, call roll.
de Weerd: And just for the record, this is a special meeting and it is in a workshop form,
so formality will be, one, non-exact. I would welcome everyone to act accordingly, that
it's a workshop and I'd like free flowing discussion.
Item 2: Adoption of the Agenda
de Weerd: Item No. 2 is adoption of the agenda.
Hoaglun: Madam Mayor?
de Weerd: Mr. Hoaglun.
Hoaglun: I move that we adopt the special meeting agenda.
Zaremba: Second.
de Weerd: Okay. I have a motion and a second to adopt the agenda as printed. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 3: Discussion of the City's Capital Improvement Plan
A. Develop Annual Time Frame
Prepare, Approve, Flow into Budget
Meridian City Council Special Meeting
December 14, 2010
Page 2 of 42
B. Process for Interim Changes to CIP
^ Enterprise Fund
^ General Fund
C. Review FY2011 Draft for Content
^ CIP plans already approved
^ Funding assumptions
^ Anything else to include in City-wide document?
Item 4: Approve General Fund CIP for Impact Fee Plan
de Weerd: Item 3, discussion of the city's capital improvement plan.
Kilchenmann: Thank you, everyone, for coming to this meeting. It's scheduled from
1:00 to 4:00, but we won't be here -- I don't think we will be here from 1:00 to 4:00. I
have -- kind of my main goal is just come up with the -- we have spent a lot of time, both
Enterprise and General Fund, on finally developing long-term capital improvement plans
and (unintelligible). So, what I want to do today is decide on how we're going to put this
process in the future -- in other words, how we can formalize the process in our regular
budget flow, like on an annual time where we (unintelligible) time when we meet with
you for approval and how we flow that into our regular budget. Do you know if Tom's
coming?
de Weerd: I would hope so. I don't think he wants us to --
Kilchenmann: I don't either. Should I wait for him or --
Holman: I can check.
Kilchenmann: Oh, there he is.
de Weerd: Hi, Tom.
Kilchenmann: So, Tom, we're just at the very --
de Weerd: No, you need to be at the table.
Holman: Tom can sit up here, because I have got the recording software going, so I will
just sit you right there.
Barry: Oh, right here?
Holman: I can step up if -- Tom can sit here. I will just sit over here by Todd.
Kilchenmann: So, we're just -- we're just on the first agenda item with the -- the annual
timeframe. What I'm thinking is that -- you would probably meet about this time of year,
Meridian City Council Special Meeting
December 14, 2010
Page 3 of 42
either December or January, to finalize this whole process and I have prepared this
document -- we actually have a capital improvement plan since 2005. It hasn't -- it's
had funded, but it hasn't necessary been realistic funding, so this one I think is a real
plan that we can really use and my goal is that -- although each department will develop
their plan and Enterprise has spent a great deal of time, this is very detailed, I want to
have one document that has the whole city rolled into it. We get a lot of requests for
this from (unintelligible) vendors read it and members of the public request it and I think
it's important for us to just have one document where we look at the city as a whole.
So, I'm thinking if we plan on either meeting in December or January and I'll ask for
input from the departments (unintelligible) do a final approval of this document, the
departments to work through -- and, actually, we started the last budget process in that
time frame to update this plan and prepare the new plan, but I think Enterprise Fund
would probably need -- their plan is fairly lengthy, so they might need this ahead of time
at a different meeting, but how does that kind of work for everyone? (Unintelligible).
Rountree: How does it work with the (unintelligible) the activities of the fiscal year, what
(unintelligible).
Kilchenmann: Yeah. This is year end in August.
Rountree: Yes.
Kilchenmann: And, then, we started the other budget in February. So, it kind of makes
our fall busy, but we can do it, because if we did get it -- if we had it done by December
or January, I think, then, it would flow -- people are going to start working on their
budget in February, so we would have that capital improvement part done and,
obviously, we would have to work on the capital improvement plan as directors and
departments. We discussed that earlier (unintelligible) to prepare the final document I
think that's -- that's the time frame that works for us.
Rountree: So, a rough draft in general discussion from (unintelligible).
Kilchenmann: Yes.
Rountree: (Unintelligible) maybe in January and, then, approval by the Council in
January and, then, move forward with that -- the preparation of (unintelligible).
Barry: One of the things we are going to want to consider is how the rate models tie
into this process and as you know the Council had instructed us to present the results of
the rate model generally around February or so. That could change if we want to
modify that schedule, but what we are currently doing in Public Works is updating the
CIP to incorporate into the rate remodeling and depending upon what that model says
we modify the CIP to either include additional projects, take projects off, reorganize
projects and that may have an impact on the scheduling as it relates to the publication
that you described on that particular date. Something to consider as well.
Meridian City Council Special Meeting
December 14, 2010
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Kilchenmann: (Unintelligible).
Barry: What we do is in December we update the summary CIP and plug it into the rate
model and the rate modeling occurs in January and February and, then, usually late
February or March we give that presentation. Depending upon what the Council
decides as it relates to rates, if they want us to be more aggressive with capital
improvement, less aggressive, or whatever and how that impacts what the rate might
look like, that process could take another couple of months. So, not to drag it out, but
realistically, you know, you want to coincide it with the budget process, which you guys
start in February anyway. So, it may be that Public Works needs to modify and backup
a little further the CIP -- our portion of the project, but, you know, I would say we
probably are in alignment pretty closely with what you guys are suggesting, I just didn't
want that to get forgotten.
Kilchenmann: Okay. Yeah, I will (unintelligible) that might be something we can
(unintelligible).
Lavey: Well, for us it doesn't affect us too much unless we have some sort of major
project that we're working on. So, mostly in our capital improvement you will see the
cars and so we need limited amount of time to prepare for February, it's pretty -- or
pretty evident that we do. For those occasions when we have a major project that we
would be a longer time frame -- but I think we can make it work. I believe that Tom
(intelligible) is going to be more impacted than the police.
Kilchenmann: I know we worked on the General Fund (unintelligible) last spring. It
wouldn't be that we would just start one working on it (unintelligible) we would have to
start working on it (unintelligible).
Barry: For me it would be really important to have that new look at the CIP finalized by
January, so that as we start into the budget in February we have fresh direction and
know what we're doing in terms of capital improvements, so (unintelligible).
Rountree: So, some of the longer more difficult projects (unintelligible) Public Works
maybe start your rate modeling and your project development for the CIP the second
quarter -- or start in the second quarter (unintelligible) start again about October, so you
can have something fairly well flushed out by December. We can workshop that and
(unintelligible) have it cast in stone in February when they're starting (unintelligible) on
the budget.
Barry: That would work well and Ithink -- if we can just get that on a calendar -- and if
you guys can put that on a calendar so all the departments know what -- kind of like you
do with the budget calendar, but with the CIP, then, that would be very helpful and we
can also get a target (unintelligible).
Rountree: It seems to me that those are kind of one and the same (unintelligible).
Meridian City Council Special Meeting
December 14, 2010
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de Weerd: You do and normally a lot of the heavy lifting has already been done. So, it
will help streamline that.
Kilchenmann: We will be -- I mean we work on it all -- all along (unintelligible) and the
funding was kind of being (unintelligible) Ican do the final on the funding because it will
hit year end and so I will have that here (unintelligible) updated if I need (unintelligible)
and we just roll that into (unintelligible) and keep rolling along all the time.
Zaremba: The department CIP I have got some -- it's usually with the five year plan and
maybe even five years of how it fits into the 2020 plan or 2030 plan.
Kilchenmann: Yes.
Zaremba: When as the last couple of years the few capital projects that we know have
to be done eventually (unintelligible) how are those accounted for in -- someday the
roosters are going to come home to roost or the chickens are going to come home to
roost in capital projects and some departments are going to have (unintelligible) is that
carried forward or is it up to each department head to say, well, remember last year
(unintelligible).
Kilchenmann: We're using a more (unintelligible).
Zaremba: (Unintelligible).
Kilchenmann: That's item number two on the (unintelligible).
Zaremba: Okay. I'm sorry.
Kilchenmann: If we all agreed on the calendar and the dates and -- and I know it does
create additional work for everyone, because now (unintelligible) our budget process
and making it bigger and we're including this longer term planning, but I think, you know,
in the end (unintelligible) it will shorten the preparation for the operational budget,
because we will have already done the capital part. So, then, the (unintelligible) part is
how do we (unintelligible) changes. Obviously, we are not that good that we can come
up with a ten year plan that, you know, this is exactly what (unintelligible) and so forth
and I almost think with us that the problem will be more that we were more
conservative, you know, and maybe we have more funds that we can do something that
we dropped out of the long-term plan. So, the next question is how do we change the
CIP. How do we change it within ayear -- you know, if -- like you said, there could be
something that (unintelligible) and that's kind of a no brainer. I mean the CIP -- the
police vehicles and fire vehicles, it's a pretty large capital construction project, unless
the wastewater treatment plant blows up, which we couldn't pay for anyway. You know,
it probably wouldn't be something that's (unintelligible) more of an opportunity that came
up or like we decided -- we said we were going to do Well 27, but we discovered that it
makes a lot more sense to do Well 29 or we got some extra money or something and
we decided we could -- we had something in year four that we wanted to move into year
Meridian City Council Special Meeting
December 14, 2010
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three. So, I think we need to kind of -- I mean there is not going to be any black and
white, we will be able to handle everything, but if we can come up with some kind of
process on how -- how we change aplan -- on the other hand, we don't want to change
the plan ten minutes after we do it. (Unintelligible) expensive process to go into the plan
and it is kind of a guiding document, it's not a rolling one, changing all the time. So, I
think that's one of the biggest parts of our discussion that we need to have.
Zaremba: My question would be and what do the directors -- you know, they are --
Rountree: Well, I'm just speculating, but, you know, there is several scenarios. One is
you have something on the plan for the current fiscal year and you can't afford it or you
have several things in the current fiscal year that not only can you afford all of them, but
you can afford a few more, or you get a windfall via a grant or something and you can
accelerate that or --
de Weerd: Or a partnership.
Rountree: -- or a partnership or whatever. So, when you start dissecting those
(unintelligible) it's all about funding and the funding is all going to have to (unintelligible)
budget amendment. So, it seems to me (unintelligible). So, the budget amendment
process that relates to a capital improvement would also have the capital improvement
plan modification that would either bring forward, slip and apply to the new fiscal year
and because if it's a capital improvement bonus that the partnership -- that wasn't in the
plan anyway (unintelligible) decide we need another ladder truck and they are going to
-- and they are going to pay 75 -- or 76 percent of what --
de Weerd: As part of their development that --
Rountree: Yeah. Yeah. As part of their development, then, we would add it. So, a
process that would combine those two, that way (unintelligible) closer in time. You have
the discussion about why is it wise to do Well 28 instead of Well 27. And, oh, by the
way, 28 still needs to be done, but because of moving it it can go into fiscal year X, Y or
Z.
Kilchenmann: Okay. That would be good. So, then when people -- when there were
amendments to the capital projects, in addition to having to show how it impacts the
budget, we would also (unintelligible).
Rountree: So, when Steve gets an extra 40,000 dollars (unintelligible) budget
amendment and doesn't have a project that (unintelligible) Idon't have to get grumpy.
de Weerd: You will just find something else.
Siddoway: (Unintelligible) CIP modification as well.
Meridian City Council Special Meeting
December 14, 2010
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Rountree: Yeah. And the value of those two are discussed and you either do or don't
do it.
Siddoway: Yeah.
de Weerd: Well, I think there's going to be, too, some kind of business -- a business
case evaluation done by finance in terms of programming viability and those kind of
things, that it should have certain benchmarks that it needs or performance indicators to
even get to that point.
Rountree: To me that (unintelligible) relates to the process (unintelligible) very much
into it.
Siddoway: And for those ones that we know are changing, let's say, for example, right
now the Borup property is scheduled for construction documents in 2013 and -- and
construction starting in 2014. We get to 2012 and we are like there's no way this is
needing to happen in one or two years -- those kinds of changes that we see coming
can be part of that annual process, right? Yeah.
Bird: That's what it's for.
Kilchenmann: Or somebody get a big donation and (unintelligible) you know, I will pay
for you to develop Borup park if you will do that before (unintelligible).
Siddoway: And we -- yeah. If it's urgent we do it as part of the CIP mod and budget
amendment or we build it into the annual process if it's not that urgent.
Kilchenmann: Exactly.
Siddoway: Uh-huh.
Nary: Same thing -- we had taken out the fiber last year with IT to rework that. So, that
would be something we'd bring at the annual -- bring back the new proposal and how
we would do that. That makes sense.
Bird: That would be an ongoing CIP, wouldn't it?
Zaremba: On that (unintelligible) if you start aproject -- capital project that you know is
going to take three years to complete, my memory is that, okay, it gets in the budget for
the first year, the second year it's still treated like an enhancement, even though you
knew the first year it was going to (unintelligible). Is that the way we're processing these
things?
Kilchenmann: That's the way we have done it, because, for example, (unintelligible),
you know, like Settlers Park (unintelligible) we wouldn't have had enough money to
budget that in one year. So, we budgeted like (unintelligible) so the capital
Meridian City Council Special Meeting
December 14, 2010
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improvement plan is exactly the same for like he has -- for his big park still has
(unintelligible) construction documents (unintelligible) you do the same thing, because
we certainly don't have the money to budget the whole thing in one year. So, we just
budget it in stages (unintelligible).
Zaremba: Well, I just want to make sure that it -- that calling it an enhancement doesn't
risk it being penalized the second or third year or for not happening in the second and
third year.
Kilchenmann: That's pretty much a goal for (unintelligible) the next five years and we
actually have tens years in (unintelligible). So, it's kind of like we are studying
(unintelligible) and, you know, yeah, we could (unintelligible) Imean just because we
don't have the (unintelligible) we all sat down and we go, well, we can't fund this part
this year or next year, so let's prioritize and put it into the year after that and not drop it.
It gives you a little more control over the monitoring.
de Weerd: And it really looks at phasing, David, so that Council will take serious
consideration and I think, again, the business case evaluation needs to happen first, but
as you, then, launch into that you know it's a phased program and even after year two
you may not be able to afford phase three, but you postpone it a year, then, everything
else shifts and that's all part of the process in priority.
Bird: But there is -- and in the Enterprise Fund more than anybody else there is projects
that you'll find the money for this year, bid, and it will be two years or so before you
finalize it.
de Weerd: Oh, yes.
Bird: So, there is a lot of difference in what you're talking about and those kind of
projects you can't phase.
Siddoway: Exactly.
Bird: I mean you start it you got to finish it.
de Weerd: Uh-huh.
Bird: It's like a maintenance building for the Parks, you put walls on it, but you're not
going to --
Zaremba: You say, no, we are not going to put the roof on.
Bird: Yeah. No, we can't afford the roof. That's what I wanted to make clear is there is
a difference between -- in projects. Some you can phase and some you can't phase,
but you carry the money over. You budget for it, like when -- if Tom signed a contract
Meridian City Council Special Meeting
December 14, 2010
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for 20 million with somebody, they expect that 20 million to be there and we have
budgeted that 20 million. Now, it might take five years --
Zaremba: But the second year it's a carry over --
Bird: -- for them to spend it, but it's budgeted that one year.
Barry: Yeah. This is getting back to the basics of just-in-time capital project financing
and what you're saying, Keith, has a lot of validity, but -- and I have seen in the review
of the budgets of the past and the carry forward and those things, is we have really
strapped our financing flexibilities by tying up those large sums of money at the
beginning of a three or four year project and not been able to do a whole lot, because
we carry that forward money -- carry forward that money every single year, as opposed
to leverage other projects that could be utilizing funds, which is why I think an important
component to the Council's discussion around CIP has a lot to do with relating a multi-
year CIP to a one year annual budget, because we have to have a mechanism to utilize
the funding and maximize that funding to finance a variety of different projects in a
single year, as opposed to tie it all up in one project that you know you're not going to
spend 20 million dollars in that particular year to finish. The way our contracts are
written -- and, Bill, you can correct me if I'm wrong -- is that we -- we can -- not that we
would want to, but we can stop a project at anytime and we would have to pay for the
work done up to that date and time.
Kilchenmann: (Unintelligible) where you go in (unintelligible).
Bird: (Unintelligible).
Barry: (Unintelligible).
Bird: -- you're mobilizing and all this kind of stuff.
Barry: Right. But if the Council decided that they didn't want to move forward -- let's
say we have gotten a 15 million dollar anaerobic digestion expansion and the Council
said, yes, we want to move forward with the project, you know, get to it, if we put that
whole 15 million dollars in that first year budget, then, I can't work on anything else. I
have no money available for any other projects and all I get to do is watch that 15
million dollars get three million spent the first year, carry forward 12 million and then --
Kilchenmann: See, that's what's good about (unintelligible) because you have -- if you
tell them, no, I don't (unintelligible) 15 million dollar project, but Idon't -- obviously not
going to finish it in one year and now he wants me to budget three million, they -- they
don't have that comfort level on a one year (unintelligible) if you're going to have 15
million. If you don't -- if you don't budget it all now are you going to have that or is it
going to be in the middle of a project (unintelligible). This gives an opportunity to kind of
project our funding and say, yes, we can fund it year one, we can fund it (unintelligible)
year three.
Meridian City Council Special Meeting
December 14, 2010
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Barry: That's why Public Works is very supportive of having amulti-year CIP that
Council gets to review and approve and we finance it on an annual basis and the
Council could always say, you know what, that project doesn't make anymore sense to
us, we want to pull back. Now, it's just like whether you finance the full amount at the
very beginning or you financed it as you went, the result is the same, you're stopping a
project in the middle of its construction and, you know, those are things that we need to
get comfortable with is the opportunity of leveraging our money better over -- you know,
because we pay for what we -- we pay as you go. So, strapping all that money right into
a budget initially to do one project and not having anything else that we could finance in
that year, potentially, is problematic for us.
de Weerd: But, Tom, haven't you resolved some of that in your modeling process?
Barry: Right. The modeling ties with (unintelligible).
de Weerd: So -- and the rate.
Barry: Exactly.
de Weerd: So --
Barry: So, the modeling, the rate, and the CIP are all done in Public Works right now
over a five year one spectrum, so we can tell you, yes, we can afford this project. It
might be a 20 million dollar project, but we are not going to finance it until 2013 and it's
going to be the next three years, we are saving up between now and 2013 and, then,
we can finance the first part in 2013 and, then, 14 and, then, 15 and we can give you
that as a tool, which you have never been able -- you have not had it until we started
this modeling process. The connection here is getting the Council comfortable with
saying, okay, we know it's going to cost this amount over three years and we
understand that that's the scope and cost of the project, but we are only entering into
this first year of the budget at this amount, but knowing that there is more to come,
which is why we have tried to work with finance to make sure that the project description
sheets are clear that this is not aone-time commitment to a particular project, it's a
multi-year project.
Bird: Bill?
Nary: Yes, sir.
Bird: Our contracts -- when our bid -- jobs are bid and the contracts are written up, it's
for the full amount of the project, isn`t it?
Nary: Well, it depends on the project. I mean what Tom's talking about is --
Bird: I mean if it's a building.
Meridian City Council Special Meeting
December 14, 2010
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Nary: The annual appropriations clause is what you're talking about. It's section three
that we were always talking about in the city's is what you're financing and you're
financing things on a multi-year basis, so, beyond one budget year. (Unintelligible) the
way the current Supreme Court has ruled, our contracts need to reflect the annual
(unintelligible) the annual appropriation we can cancel this agreement.
de Weerd: Anticipated revenue.
Bird: I understand -- I understand the --
Nary: So, what Tom is saying is --
Bird: The actual contract you're writing, if the job was bid for a hundred dollars, the
contract's for a hundred dollars.
Nary: Right.
Bird: Now, it might take you three years to do that hundred dollar job.
Nary: Right. As long as the contract reflects whatever the one -- and the bid reflects
that, I don't see a problem with that. I mean I guess to me --
Bird: But if you're doing this in increments, and, then hundred dollars is not being
covered, so, you know, the Council next year might change and say we're done.
Nary: Right. And if your contract should reflect an annual appropriation --
Bird: I know you can get out of it.
Nary: (Unintelligible) appropriations, because that -- what Tom is saying you may make
(unintelligible) Council make a decision to delay that project. Now, there may be
penalties and costs to do that and that's just part of the analysis, but that's what your
contract would reflect. I mean it's not a contractual problem, it is more of a political
discussion and I think Charlie is the one that brought it up at first, that's part of all your
discussion. This is a multi-year contract, this is a multi-year phased project, you know,
like you said, Keith, a lot of parks projects can be phased by their very nature. You
build one thing and, then, you build another, you don't build -- you don't build first home
base and the next you go second base and third base. I mean you build a baseball field
and, then, you build another one. But, you know, like you said, that there are many
Public Works ones that are multi-year from the outset, but all Tom is saying is he wants
to structure it more so they aren't just --
Bird: He wants to phase the budgeting
Nary: Right. He wants to --
Meridian City Council Special Meeting
December 14, 2010
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Bird: So that he has more money for the next year's budget for other jobs.
Nary: He wants them to be the same. So, although this is a nine million dollar project
at the treatment plant, the part you're approving is three million dollars for this year and
next year you can consider whether or not to continue with the project and their
recommendation maybe a hundred percent, yes, you need to continue it. Yes, the
revenue exists. Yes, it's still vitally important. And the Council may agree with that. All
he's saying is he wants to give you folks the flexibility instead of saying let's budget nine
million dollars up front and now I can't do anything else, because until we spend that
nine million down to zero and you don't have any other funds.
de Weerd: Well, you're not only looking at it year by year, you will see in that five, ten
year plan you're going to see how those different steps involve, so --
Bird: And I understand the steps. I have a problem with not budgeting for the amount
of the contract for one year. I don't know where it's done in private practice -- if I'm
building a building and I go get a loan, I'll guarantee you I can't go to the bank and say I
want 300,000 this year, I want 300,000 next year, I want 300,000 the following year and
go get a contractor that will sign a 900,000 dollar contract with me.
Kilchenmann: (Unintelligible) in the General Fund you wouldn't do that for a building.
Like when we did the maintenance shop we're not going to -- it might go over two years,
but we are going to budget all the (unintelligible).
Bird: You're talking about the same thing.
Kilchenmann: (Unintelligible) you probably wouldn't have -- I mean if you had work that
you knew could be done in one year, it would probably be (unintelligible) like the
wastewater treatment plant was (unintelligible) stages of the contract.
Barry: Yeah. Mr. Bird, what you're talking about is like a line of credit, which is done all
the time in private practice. Lines of credit are always --
Bird: Oh, well, yeah.
Barry: That's what we were talking about doing before the public side here. It's no
different, really, from a financing standpoint. The scenario that you're concerned about
could be exactly the same regardless of how you finance it. Yet the Council that initially
comes in and says, yes, we like this four year project, yes, it's 20 million and we want
you to finance the full amount this year and go and start building it over the next four.
And, then, in two years from now (unintelligible) halfway through the project and a new
Council says, you know what, we hate that project. It stinks. We don't like it. Cancel it.
You're not going to a carry forward any further. That scenario is no different than a
Council initially who comes in and says we like the project (unintelligible) we are going
to give you the first year this year, next year we will come back, we are going to give
Meridian City Council Special Meeting
December 14, 2010
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you the second year and, then, you get a new Council that says, you know what, the
project stinks, we don't want you to do it. Don't do it anymore. The scenarios are
exactly the same. The financing is a little bit different. Our contracts only obligate us to
pay, so far as Iknow -- Mr. Nary can correct me if I'm wrong -- for work that's done. We
can cancel them at anytime. As a matter fact, I canceled one last week on a project in
Bittercreek at the direction of City Council, so --
Bird: And it costs -- and it costs you extra money.
Barry: It only costs us and we are only obligated to pay what they have out of pocket.
So, in some cases what you're talking about is demobilization. That can be an added
expense. But on the last part, you know, these mobilizations -- we are talking maybe
five to fifteen thousand dollars, depending upon the project. If you're talking about a 20
million dollar project that the Council doesn't want to move forward on, that's small
change. So, yeah, there could be some additional cost. I think you're right about that.
There could be some additional costs to cancel that contract. But those costs would be,
in my estimation, far insignificant compared to the potential total cost of the project.
Zaremba: The distinction to me is apparently the way we're doing it, we're taking that
whole 20 million dollars and putting in on the shelf.
Barry: Right.
Zaremba: And you actually got to the question I was trying to ask. You put it much
better than I did, but that means that that 20 million dollars, even though we know we're
only going to spend a quarter of it next year, a quarter of it the year after, a quarter of it
a year after that, that's 20 million dollars out of this year's budget that's sitting on the
shelf and we could have used 15 million of it --
Kilchenmann: Usually those projects have a fund balance (unintelligible) this year we're
going to earn five million in revenue, all that five million is going to go for aproject --
those big projects (unintelligible).
Barry: But now something to consider, because in the past -- and what I'm talking about
is recent past, you know, 2003 to maybe 2006, our fund balance in Public Works got
very large, as you know, and we were approaching 50 million dollars. So, it wasn't a
problem to say we're going to take ten million and put it to this and five million and put it
to that, and four million to this and another ten million to that. We had the money. But
as you know we are trying to finance our future capital investments along by keeping --
along with keeping (unintelligible) in check and doing it a little bit more now without the
benefit of having this large fund to balance, so we are going to have to budget against
revenues. If we make five million in revenues or eight million in revenues, we are going
to have to meter out the expenses that start to align with those revenues, because the
days of having large ending fund balances and using those monies to, then, finance
these other capital projects are starting to go away. I mean you have seen that in the
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last two to three years, which is why we have had to modify rates and is why we really
started to back off on the capital spending also. So, what we are having to do --
Zaremba: We were, essentially, borrowing for ourselves.
Barry: Exactly right. And now we are in a position to where we don't have those kinds
of fund balances or we soon will not have those types of fund balances that will allow us
to participate in that kind of a practice and requires a change in the way we finance and
this is -- you know, I have managed capital project funds for a long time and what I'm
describing here is very common and I think Mr. Rountree had mentioned this, too, with
the state. So, I know it can be an uncomfortable position to be in, but I think the comfort
we want to gain has a lot to do with tying a five year approval process to the budgeting
process and making sure that everyone is clear with the length of the project, with the
scope and what the cost of that project is and then -- and, then, how do we agree to
finance that on an annual basis going forward.
Rountree: That's where the revenues --
Zaremba: I was going to say there is more expertise on (unintelligible).
Hoaglun: I was just thinking and that's where the modeling and the revenue stream
used to be crucial, because, you know, you take the private business scenario and they
go to a bank and they set up a line of credit for ten million dollars and they start the
project and they know they are only going to need a million or two in the first year and
they see an opportunity for another project, well, we got eight million left, we go do that,
that works and they start another project (unintelligible) part way finished, they have to
rely on the bank to keep extending that line of credit to finish project number one. If the
bank says, like some have said here recently, sorry, no more, we are in that same boat,
we have to be absolutely certain that revenue coming in we do not exceed, we don't go
beyond -- you know, that's where the hesitancy is that -- that can be tough to model
sometimes. I mean that revenue is -- we have got some stability, but to go out there
and start several projects and say, well, we think this is where it's going to be, there are
communities across the nation that have gotten in serious trouble doing that, too. So, if
we go that way -- and that's what (unintelligible) it will be very conservative.
Barry: And, as you know, just -- not to interrupt, but as you know we have about 13
million dollars in reserves right now, which we never had before formally and those
reserves also can cover some of those emergency or operational contingencies that
you're referring to, Brad.
Bird: In the scenario that Brad give is the reason -- a whole bunch -- probably 75
percent of the developers and construction people are down right now, because the
simple fact is they robbed Peter to pay Paul.
Nary: I was going to say isn't that part of your dialogue up front -- I mean the part -- I
guess you haven't touched on, but there are -- there may be business reasons that you
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December 14, 2010
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as a Council my decide -- and that's part of your discussion with Public Works is can we
get a better price if we do commit the funds now. This is a 20 million dollar project and
if we do -- and we do it for over a five year period, but they will do it for 15 million if we
will bid it out now and commit the funds now and we can save a lot, versus trying to do it
annually. That's again, part of your folks decision point on do we commit all the funds
now. We are still -- we either commit all the funds -- and that sounds like a competition
requirement, or we have the annual appropriation clause that satisfies that. So, the
legal side that's not a problem, but to give you folks that flexibility to say on a larger
project you may get abetter --abetter price at a particular point in time if you can bid it
all out at once and there is other ones you may not.
Kilchenmann: Or you may feel -- you know, you have this (unintelligible) the five year
plan and Tom might have a project that's say only ten million and everybody feels really
comfortable that, you know, we know we will have five million to do the -- or you might
have some other projects that you don't feel comfortable, because the economy being
more uncertain and so you say if we are going to start this project this year we want to
budget the -- you know, we want to do the entire budget and your plan will probably be
more realistic as, yeah, we will start this in year one, two or three, whereas a lot of the
older things that are left in the Enterprise Fund will just, you know, zero out there a
number just as something --
Barry: I guess two comments on that is, you know, when we enter a contract, that
contract is for that bid price and just because you finance it over one or two or three
years you're still locked in at that bid price. So there is a concern about what that bid
price is and somebody thinks that they have a crystal ball and next year's bid prices are
going to be 20 percent lower, let's just hold off and bid it next year and, then, enter into
the contract at that point and then - so, we are talking about apples and oranges here.
We are talking, one, about entering into a contract after the bid and another one is
financing.
Kilchenmann: I think they are worried about you -- like starting phase one of a big
project and, then, not having enough money to finish it.
Barry: Well, yeah, and I think Brad hit on it and some of the other Council members.
That's one of the models. I mean we do -- we are in a -- pretty stable for the moment in
our financing situation. I mean a utility is generally one of the more stable. It doesn't
mean it's super stable, but certainly there is a periodic and stable revenue that's coming
in constantly to the utility and model that. We have modeled it for the last three years,
we are going to continue to model it as we go. So, we have that kind of certainty, along
with the reserves we have talked about in the event we need contingencies. The other
thing I think that's important to note about Public Works projects is that we really are
phasing these projects, whether you consider them as sort of a component of a project.
The way we phase these projects is we do what's called preliminary design, easement
acquisition, permits, those kinds of things and, then, we will do -- and that will be usually
a separate project. And we have another project which is final design, okay? And we
have another project which is construction -- or phase I should say. They are all part of
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December 14, 2010
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same project, but they could have multiple contracts. You have seen how many
contracts we run through the City Council on the same project. We can sometimes
have ten or 15 or more different contracts on a single project and each one of those
contracts, as they come through the City Council, has an opportunity for the Council to
comment or deny if they don't want the project to move forward. So, in that respect we
are in some ways, you know, phasing out those components of the project.
Kilchenmann: Well, I think this process will address all of those (unintelligible) for each
side and, you know, we haven't really -- and this was kind of our first year at it, so we
haven't -- we are going to change, but -- I was going to throw a pencil at you, but we are
going to change our capital budget -- enhancement the form so that they show multiple
years as a project and (unintelligible). So, the final -- the final step of this is just to
briefly talk about the draft and I'm not going to make you go through all 36 pages of the
draft --
de Weerd: Can I -- can I just make a request on those forms -- and I know that Tom
and his staff have been trying to -- to better show the project in totality and where it is,
but it's almost an attachment to the enhancement sheet that shows where you have
been, where you're going, and the year you're in. And I think that's going to help a lot,
Keith, in what your concern is in just keeping the big picture in front of everyone.
Rountree: I think (unintelligible) but with the caveat, one, you have to have a financial
system that can track -- that kind of a financial system that can -- whether you call it
model or project or whatever (unintelligible) and I think we have all three, particularly in
the Enterprise Fund and the utility aspect of it. The only other sideboard I would
suggest is that the fiscal constraint -- and that's what Keith is worried about is we don't
get carried away and sell our soul to the devil, that we have some balance between
what we have obligated in terms of a project, what we have projected in terms of
revenues, and a comfortable bump that is comfortable to the financial people and to the
elected officials that in case things get topsy turvy we have got some cushion. In other
words, we don't leverage everything. Leverage is good, but we don't -- we are not in a
position where we can mortgage our future. So, to me the control rests with the
financial department in terms of what our projected revenues are and what our
obligations are for a period of time, what our payouts are for a period of time and what
our reserves are. So, somewhere there needs to be some kind of a formula developed
or a model, per se, in your shop that -- that can say, okay, we have leveraged 75
percent say of our projected revenues for the next five years. Do we want to move
anymore projects out beyond that boundary? I don't know if 75 percent is a good
number or number (unintelligible). I know we get around 85 to 88 percent in
transportation. Always had money in the bank. Always had money in the bank.
Because of the revenue stream. But just -- you have to have that comfort level.
(Unintelligible). It`s not quite as high as you might find (unintelligible). So, whenever
that magic number is that's something we need to talk about and you're. comfortable
with and, then, setting up sideboards and move on and quit worrying about it.
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December 14, 2010
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Kilchenmann: Well, in this document it might be kind of beginning of what you're talking
about. Basically as a capital improvement document when (unintelligible) police
department looking at their capital infrastructure one thing that (unintelligible) then it
has the funding and the -- and what the plan actually is the funding I (unintelligible).
Zaremba: On my behalf I don't remember that.
Kilchenmann: Yeah. The other thing it -- it goes along with the capital plan, as well as
operating, and that's kind of where our challenge is I think. Not so much for you,
probably, .but more for the General Fund, because when we do capital projects it can
mean a big increase in operating (unintelligible) for example fire stations. So, I have
included those in here. I did only a three percent base increase from both departments
and you take that 1.1 million of General Fund off, so I included that in the end of year's
projections. So, that was saying if nothing changed, you know, we just -- we just stay
where we are, except we add a fire station, except if we added a fire engine, except if
we added a park. The other departments wouldn't really need to grow or expand and if
all the revenue stayed basically like it is, with a very slight increase, this is where we
would be and so the assumption is that if building took off, population started to grow
like wild, we needed to add (unintelligible) that our revenue stream would move with this
and, then, we would redo that. This is how this first -- the first blush of the document is
done and it does look at some bounds of what it takes out, your reserves, takes out our
reserve -- by the time I finish this (unintelligible) General Fund that we didn't decrease
the General Fund and (unintelligible) what the balance was last year. So, that's,
basically, how this document is done. So, then, when we get (unintelligible) finally
getting around to finishing it, then, the new projections are taking the impact and the
whole document is updated and so when you look at this, then, you will -- and you're not
only (unintelligible) capital improvement plan, you will be looking at the funding for
(unintelligible). So, if -- if there is anything anyone wants to add in here or anything you
want to -- you think should be different or taken out, you know, read it, let me know. I'd
kind of like to try and finalize it and at least get this one out there, but at least, you know,
that we have continued this process and, then, we can start working on the next one
before you know it.
Bird: I think this is a very, very good (unintelligible).
Kilchenmann: (Unintelligible).
Bird: (Unintelligible) something that gives us something to work and while Tom and I
will argue all the time I think (unintelligible). The one thing that I think this Council --
Mayor and Council has been very good to -- and this is for the directors -- is we have --
we have not laid off anybody. We give you raises all the time. In fact, I had a
discussion yesterday with the county commissioners, with Sharon and Rick, that they
haven't give a raise for three years and I told them just exactly how we feel. Our
employees are our number one asset. I can do without a new car or new computer or
something, but that employee -- regardless of what Washington tells you, there is
inflation. Go to the grocery store, all of you, especially you with families (unintelligible).
Meridian City Council Special Meeting
December 14, 2010
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So, I think the -- I think this is a real step up. What I read in there I didn't see anything
that was -- that wouldn't help the -- definitely help the (unintelligible) elected officials.
Kilchenmann: I think, you know (unintelligible) we do have a ten year plan for the
General Fund. We don't have a second five years and year by year, because the
(unintelligible).
Zaremba: It's just guess work at that point.
Kilchenmann: Oh. Well, the first one is (unintelligible).
Siddoway: Do we have a lump amount for (unintelligible).
Kilchenmann: We do have a lump amount, though, so --
Bird: I think that five years is --
Kilchenmann: Yeah. It's hard.
Bird: I think it's hard to go -- these people are projecting out to 2030 and stuff -- no idea.
I mean our projections in 2005 would have been a lot different than they were in 2010.
Kilchenmann: Yeah. We could probably get the second ten years if we wanted it set
like, okay, that's where we are moving towards, kind of set our priorities, and if we do
get a windfall, then, we will (unintelligible).
Zaremba: The only alternate I would say to that is the experience that the Japanese
had after World War II. They said that every company make a one hundred year plan
and break that plan into 50 year plans and 25 year plans and three year plans and you
only have the details for the next five years, but you need to know what the hundred
year goal is and they are kicking our butts.
Bird: But the private industries have the advantage, because as a private individual I
can go out and earn the revenue I want to earn. We are stuck with what taxes and what
the growth is. Now, if I -- you know, if I'm in the glass business, you go out there and
bust your rear and get all the jobs. That brings your revenue in. Now, we had
projections, too, but sometimes they don't live up to it. But, you're right, Japan did a
great job on that. I didn't know it was a hundred year, I thought it was 50 year.
Kilchenmann: One thing in here I did put in the two percent allowable property tax.
Should we decide not to take it in the future that has a pretty big impact. So, that's
something that you will need to think about and Iknow Idid -- and I can rescind that.
It's never too early to plan for next year as well. The impact has never taken -- never
adding back the 500,000 and the impact is what happens when you add it back. So,
can rescind that. I will wait until after Christmas.
Meridian City Council Special Meeting
December 14, 2010
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Barry: I think that's what's important with the Enterprise Fund, too, is the way we put
our capital plan together going forward, as you know that we had -- what I was saying is
that we develop our capital plans based on current funding levels, so we don't build in
rate increases as we do that. We are conservative. So, if we were -- if we were or
needed a rate increase that would add revenue, but we wouldn't have to take anything
away from our proposed capital plan, because it's based on establishment revenue.
Kilchenmann: Yeah. And there is no rate increase (unintelligible). The final thing will
you explained as how the impact of fee (unintelligible).
Nary: Yeah. One thing before you leave C is that I think when Stacy finalizes the draft
and you're all comfortable with it, it probably would make some sense to do a resolution
adopting that, so that way there is some point in time that you can point to annually that
we adopt something. I mean, obviously, you're not statutorily required to do that, but I
think from a tracking thing -- I mean we constantly are looking backwards and trying to
figure out -- and trying to save the clerk's office a little time, too, trying to figure out when
we actually did something or approve something and the resolution process would
probably make some sense, as long as you're all comfortable with that, but that way at
least there is some way to go back and look and see when did you approve that and
annually you can come back and revisit that.
Kilchenmann: (Unintelligible) to develop the impact fee.
Nary: Right. And the impact fee -- the impact fee, as all of you know, has a statutory
specific process you have to follow to adopt that, so that one needs to go through the
impact fee committee and so that's really the next phase. I think -- it hasn't been
evaluated for a couple of years based on the lack of growth that we have had and so we
need to look at what's been done -- like I think the ladder truck was part of it initially
think, if I recall. And I don't know if Station Five was a part of it. It may have been.
don't recall. So, we need to have the impact fee (unintelligible). I think they have met
only once -- was that August? July? Recently. Yeah. And so we need to -- we need to
have that group come back, evaluate the CIP, take out the things that have either been
accomplished or reprioritize and, then, bring a recommendation back to you.
Kilchenmann: (Unintelligible).
Nary: Right. You have to deal with all the service level stuff and things like that.
Zaremba: If we are formalizing the CIP in the January, February, area should the
impact fee committee act sooner?
Nary: They could meet simultaneously. I mean they could certainly meet in January
and go through the same -- because they may need to meet more than once as well.
So, they may determine that, how often they want to meet to figure out what they need
to, but this time frame is probably appropriate for them, too.
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December 14, 2010
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Canning: But their items need to be part of an adopted CIP. Isn't that part of the reason
for the resolution? Because they already have to be in an adopted CIP.
Kilchenmann: They don't -- they generally don't -- I guess we haven't really changed --
well, we haven't changed it (unintelligible).
Nary: Since we did the consulting part of it.
Kilchenmann: So, we don't do the whole plan (unintelligible).
Bird: (Unintelligible) statutorily you have to look at those. How often --
Nary: You still have to update them.
Bird: We haven't updated it.
Kilchenmann: We haven't updated this, but we just have to provide them updates on
(unintelligible).
Zaremba: The thing I think about the impact fees is it's similar to whether or not you
take the three percent property tax (unintelligible). There is a compounding factor to
them. I know on a couple of the impact fees a couple years ago we were taking less
than we could have and I don't believe that we still are, but I think we still are.
de Weerd: We still are.
Zaremba: Still are? But that compounds over the years. We can't just raise up to the
maximum and recover what we didn't take in the last three years, so I would just as
soon have the committee meet often and sooner and -- and reconsider that.
Kilchenmann: Well, they don't change -- (unintelligible) what changes are really
mathematical driven, because it's a combination of (unintelligible) what we calculate the
service level is, what our capital improvement plan is, but the fee itself is driven by
(unintelligible).
Zaremba: But, then, all that's divided by the current level of service.
Kilchenmann: Yeah. Those -- they don't change a lot from year to year. But what did
happen -- I don't know what the maximum fee will be when we (unintelligible), but
mean we have tried to convince them (unintelligible). So, we do meet -- I know we do.
We do have to meet every year and so we try --
Nary: But the (unintelligible) recovery issue I think is what David is alluding to, is that --
there is a discussion at a point mathematically that you come up with what is your full
cost that you can recover, a percentage that your growth is supposed to pay for and
part of that has an inflationary factor as well. The committee initially four years ago
Meridian City Council Special Meeting
December 14, 2010
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recommended less than the full cost of recovery and the Council approved less than
that. And, then, annually we haven't added -- except -- well, except I think for police and
fire, but not for Parks.
Lavey: Well, to compound that issue with the police department is that when we
discussed impact fees there was too large (unintelligible) as part of that impact fee
discussion and one was the range, indoor (unintelligible) and the other one was the
(unintelligible). The other thing is the building discussion. So, you have two additional
large items that are expensive, plus you have not taken the full amount, was -- this is
what they recommended and this is what we took, so you have that gap, plus the gap
that is two other additional projects. So, when we calculated based on even the -- the
old population figures it's a significant hit and with the state of the economy and
everything else, it wasn't very popular and it was not a very fun meeting in July or
August, whenever it was. So, I don't look forward to having another one, but we have
to. So, it's -- it's going to be a part of the electives, but it's going to -- it's going to be
contentious and we just have to discuss what's the best for the city in what we do. The
other thing is that when we had that meeting that there was a lot of people that -- that
either had no interest in being in it anymore or they didn't show up or whatever else,
so --
Kilchenmann: (Unintelligible).
Lavey: And they are all committed and they will be there.
Kilchenmann: I can't promise that.
Lavey: Well, but I mean they said they will.
Kilchenmann: They said that they were interested --
Lavey: Because that's the other thing is that we were so -- we were lacking in
participation at that last meeting, so --
Kilchenmann: Yeah. We had (unintelligible).
Zaremba: Can we swap that committee with the dog park committee people?
Siddoway: It terms of timing, do we need the impact fee committee's input prior to
financing our annual CIP changes?
Kilchenmann: Not this one. Not this one. This is ours at the city and what we need to
do is --
Siddoway: So, this is done prior to what they need to do?
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December 14, 2010
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Kilchenmann: Generally, yes. (Unintelligible) will take this and all these won't be impact
fee eligible, if that's what your -- and we want to meet with each of you and go through
your service levels again and, then, we will come up with an impact fee CIP and, then,
we will need to meet with the -- and, then, we have to meet with the impact fee
(unintelligible).
Siddoway: Okay. So, this is really -- this is a precursor to the impact fee CIP?
Kilchenmann: Yes. It's ours in the city, but it's also necessary to move on to
(unintelligible).
Siddoway: (Unintelligible).
Kilchenmann: So, the next step probably for January (unintelligible). Any other
questions or --
Rountree: Stacy, on the spreadsheets on the General Fund and the impact fee
(unintelligible) Ithink it is in the General Fund budget, but --
Kilchenmann: Ithink it is, because I think Rita went through and determined what
(unintelligible).
Rountree: I like that for the lay person, because if anybody is interested (unintelligible)
it would a nice line item to say yes. And, then, I guess if we could -- under that you
could say where those funds are being spent.
Kilchenmann: You know, and, actually, we do have it in another document that we
could just cut and paste.
Rountree: Okay. That would be good to have it (unintelligible).
de Weerd: It makes a more visible evidence.
Siddoway: Another question, Stacy.
Kilchenmann: Okay.
Siddoway: In terms of the annual process and this document specifically, do -- is this
document meant to memorialize the work we did a year ago and -- without changes or
are we wanting to do an annual -- you know, a discussion if anything's changed now?
Kilchenmann: You mean (unintelligible).
Siddoway: In terms of projects, years, amounts. Are we going to do a rebalancing or
are we saying -- this is just going with the work that we have already done?
Meridian City Council Special Meeting
December 14, 2010
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Kilchenmann: This is the work that we did this (unintelligible). I wouldn't think it -- I
wouldn't plan on redoing the full document until (unintelligible) the one time I think now
that we are in the swing of it.
Canning: I'll get my CIP to you right away. I promise. Yeah. I'll get it to you right away.
Kilchenmann: (Unintelligible). Okay. Anything else that -- I mean I'm sure as we go
through this we will be (unintelligible) and work on our forms and got to make sure we
have everything (unintelligible). And so it will be a work in process, I think, over the next
year, but we will just get better and better.
(Random talking. Unintelligible.)
Kilchenmann: I know for the General Fund this is (unintelligible) to reflect that and,
then, when we redo this whole document (unintelligible). And, then, I wanted to -- you
know, we are in the year end process (unintelligible). We don't have final numbers, but I
think it looks like we had a good year and (unintelligible) added to the fund balance and
I want to thank everyone for that. You can be happy with that. (Unintelligible).
(Random talking. Unintelligible.)
Bird: I want to thank you guys for the hard work that you've done and you guys kept the
budget as best you could. We kept our employees to a minimum, so we didn't have to
lay off and I'll tell you, if this don't show people that we didn't gear up when it was --
when it was good times, so -- I mean if any of you have ever had to lay people off, it's
no fun.
de Weerd: I think they have each had an opportunity to have the feeling, you know,
whether it's layoff for budget or layoff for other reasons.
(Random talking. Unintelligible.)
Kilchenmann: If you would let me know if there is anything you want to change
(unintelligible) give you like three or four days to look at it and, then, I'll have the final
and, then, I think I've got (unintelligible) we will put that together and, then, I will send
that out to everybody to make sure that's what you want and, then, I think we're good to
go.
Nary: And we will work with Stacy to have a resolution in front of you either the 28th
meeting or the 4th meeting or the 11th meeting -- in one of the next -- one of the
meetings. Right. The last one or the first one.
Rountree: Are you going to put together some text to talk about the leveraging and --
Kilchenmann: That one might not get done by January, .but I will work on it.
Meridian City Council Special Meeting
December 14, 2010
Page 24 of 42
Rountree: You work on that.
Kilchenmann: Yeah.
Rountree: (Unintelligible).
Kilchenmann: Yeah. Okay.
Rountree: (Unintelligible). I think that ought to be a part of the resolution, so
(unintelligible).
Kilchenmann: Okay.
Bird: I'm like Charlie, don't -- don't push to the point that we are redoing it in a couple of
months, so take your time and --
Kilchenmann: Okay.
Barry: (Unintelligible) February might be better for us to get through our final document
(unintelligible).
Kilchenmann: (Unintelligible).
Zaremba: I would say everybody should be comfortable that we are moving this
direction. I mean we're not going to look at it in January and February and say, oh, no
(unintelligible).
Kilchenmann: No. It's not going to be (unintelligible).
(Random talking. Unintelligible.)
de Weerd: Anything else? Thank you. Anything from our directors? Todd or Rita,
anything?
Canning: Oh, I wanted to just briefly thank folks for contributing to the comp plan as
we're putting it together and we asked for information about your CIPs and we have
tried to fold that into the longer term vision for the city as a whole. So, thanks to the
other directors for helping out with that.
Rountree: Anna, are you doing that or (unintelligible).
Canning: No, it just (unintelligible).
Rountree: Okay. Good.
de Weerd: Thirty thousand foot level.
Meridian City Council Special Meeting
December 14, 2010
Page 25 of 42
Canning: Yeah. Which is coming together quite well. I think you'll be happy when you
see it. You should get a draft copy on Friday -- bound copy for review.
Bird: The Comp Plan?
Canning: Yeah. For your meeting next week.
Zaremba: Related to that, is it next week that we get the report from the citywide
survey?
de Weerd: No. It's going to be the first week in January.
Zaremba: Okay.
Bird: Madam Mayor, I think I already told Charlie and I give Jaycee the piece of paper,
but ACRIMP waived second quarter dues for everybody.
Kilchenmann: (Unintelligible).
Bird: Ada City County (unintelligible). Not (CRIMP. ACRIMP.
Kilchenmann: Oh, the (unintelligible).
Bird: Waived the second quarter dues.
de Weerd: Why?
Bird: Because they had a bunch of Federal money left over.
de Weerd: Cool. Very good.
(Random talking. Unintelligible.)
de Weerd: We appreciated that on the record, Mr. Rountree. Okay. Anything further
from the group? Okay. I would entertain amotion --
Rountree: Madam Mayor, before we adjourn is there anything on tonight's agenda that
by modifying this agenda we can handle this afternoon (unintelligible). Either that or is
everybody comfortable with the approval of the agenda (unintelligible).
de Weerd: I don't have tonight's agenda in front of me.
Nary: I think what has been excised off there -- you know, you have got two
discussions on there that may be fairly lengthy. But most everybody else has been
Meridian City Council Special Meeting
December 14, 2010
Page 26 of 42
advised that, you know, unless it's really urgent or does require a lengthy discussion,
most of the stuff I think from the staff side is not going to be lengthy.
Bird: Okay.
(Random talking. Unintelligible.)
de Weerd: Council, I guess what I would like to do is call a five minute recess. We can
assess what is on the agenda that can be done at this point.
(Recess from 0:00 p.m. to 0:00 p.m.)
de Weerd: I will reconvene our special meeting for City Council and we have gone over
tonight's agenda to look at those that are primarily department reports and in looking at
that agenda I will first note what we had discussed to be pulled off of tonight's and
considered now. It would be Items 9-D Development Services Division on the
International Building Code; item 9-E, the mayor's office budget amendment; item 9-F,
which is the Planning Department budget amendment; item 9-G, the police department
animal control ordinance update. We will look at H to continue to next week -- or to the
28th. Item 9-L or I, Public Works Department materials management recycling grant.
And Item 9-J, Legal Department discussions on the changes to the operations --
operating procedures number 9.2.1. And Item 9-K, which is also with the Legal
Department on mail room operations and procedures and we did want to add one
additional item that was on -- not on tonight's agenda, but there is an on-call call out
duties and compensation, which is standard operating procedure 3.4.5 and with that
said, Council, if that works with you, I would need a motion to amend this agenda.
Hoaglun: Madam Mayor, I move we amend the special meeting agenda to include
agenda items from tonight's Council workshop. Those items include under nine,
Department Reports, 9-D, 9-E, 9-F, 9-G, 9-I, 9-J, 9-K and a new item that was to be
added tonight, Item 9-K-1 we will call it, which was the on-call call out duties and
compensation standard operating procedure. So, with that, Madam Mayor, that is my
motion with those additions.
Rountree: Second.
de Weerd: I have a motion and a second. Mr. Nary, any clarification on the
consideration to consider these now rather than tonight?
Nary: Madam Mayor, Members of the Council, I think your -- initially, Mayor, you have
stated the good faith reason why the Council is making that motion, which satisfies the
statutory requirements. My other recommendation is as you get to tonight's agenda you
inquire of the audience if anybody had come for that specific item that's now been
moved. If there is a concern that somebody didn't have an opportunity, we may need to
add that to next week's agenda for further discussion if there was something we were
unaware of, but we tried to identify items that were more staff driven things and not
Meridian City Council Special Meeting
December 14, 2010
Page 27 of 42
necessarily things that the public might respond to, but that would be the only other
recommendation I would have.
de Weerd: Thank you. And just to note before I call for the vote on this, is these are
being moved because of the anticipation of tonight's meeting being rather lengthy and
we do want to give these due consideration. So, with that said, Council, we have a
motion and a second to amend our special meeting agenda. All those in favor say aye.
All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Items Amended onto the Agenda from December 14, 2010 7:00 p.m.
City Council Meeting
9-D. Development Services Division: Adoption of the 2009
International Building Code, 2009 International Residential
Code, 2009 International Energy Conservation Code, and
updates to Plumbing, Mechanical, and Electrical Codes
de Weerd: Okay. So, I will go ahead and call for Item 9-D, which is Development
Services Division and it looks like Bruce will -- Bruce and Brent will be tag teaming.
Freckleton: Thank you, Madam Mayor. Nice to see you this afternoon.
de Weerd: Nice to see you. Thank you for being flexible.
Freckleton: Happy to accommodate. What we have for you today is the -- our proposal
for code adoption for the next code cycle. It's the '09 codes. The state of Idaho
adopted these codes in the last legislative session and by statute we are required to
adopt the codes in the form that they did and they take effect prior to January 1 -- or
they take effect January one. January 1. Excuse me. We have had some -- some
dealings that we -- we have been trying to work through some of the concerns that there
are with some of the codes, that's why we are a little bit tardy here. We do have a
schedule for getting together with the BCA and the Associated General Contractors and
BOMA. Brent, as a matter of fact, is going to BCA this afternoon to make the
presentation to them. So, we will be coming back to you with our formal adoption
document. The purpose of today is just to get in front of you and I believe you have --
you have our proposal, I believe, and, hopefully, you have had a chance to breeze over
it a little bit. Brent can touch as major -- there really aren't any major bullet points, but
we do have a few things where we are proposing to be slightly more restrictive than the
state's adoption and so I will turn the mike over to him and he can go over those really
quickly with you and, then, we will answer any questions you might have.
de Weerd: Thank you, Bruce.
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December 14, 2010
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Blake: Thank you, Bruce. Madam Mayor, Mr. President, Members of the Council, more
restrictive, there is only one thing, really. It's going to off, I think, without -- without a
hitch at all. Residential accessory structures, you know, they have been in and out of
the code from 2000 from 200 square foot to 120 square foot to 200 square foot and this
year for 2009 the International Residential Code wants to bring it back to 2,000 square
foot for detached accessory structures -- 200 square foot. What we have proposed is to
modify the language to keep it at 120 square foot, which is what we have been
operating under for the last three years and mirrors what planning department's UDC
speaks to right now, too. So, it works well. That's really the only area that is more
restrictive and it's specific to the IRC, which is the residential code. I'm really here to
help stand for questions. I think the codes as a whole, as Bruce indicated, are just
going to be adopted per state, no contentious issues that we can see. Manual J and D
in the energy code of the residential code and mechanical code, it appears in all three
documents. It seems to be a contentious issue in the valley with respect to calculation,
heating and cooling sizes for residential homes in the valley and for Meridian. We are
just going to adopt it as written. We are not proposing any kind of a balancing
certification process at the end, other than our normal final inspection. We plan to
phase that in as the valley understands more -- has more training and certification as
that comes along. We will look towards balancing at that time. But I think that's a
benefit right now. The builders like to hear that. We talked about it last month a little
bit. So, I think that's a bonus. With that, really, I will just stand for questions, anything
you might have of us.
Freckleton: The only other thing I might mention is that the fire code adoption is part of
this package and Deputy Chief Silva is here to speak to --
de Weerd: Well, I think we will probably speak to that tonight.
Rountree: We will straight it.
Freckleton: Oh. Okay. I'm sorry.
de Weerd: Okay. Council, questions for Bruce or Brent?
Rountree: Brent, you talked about the calculations -- the energy calculations, I assume,
in the new code there that's going to a kind of phased in. I would like that spoken to in a
memo, so we don't get dual connection kinds of things happening to us in the future
that, well, we kind of were lax in the beginning because nobody understood them, but
six months, two years, whatever the time line is, all of a sudden we are requiring calcs
and we are going to be checking calcs and so here is where we drew the line in the
sand and this is why. So, I think that needs to be --
Blake: Yes. Mr. President, Members of the Council, Madam Mayor, we are
implementing as of this code adoption -- we will require calculations for residential heat
load beginning January 26th, hopefully, when this is adopted. So everybody's on board.
We have advertised that, we are reaching out as much as we can to let people know.
Meridian City Council Special Meeting
December 14, 2010
Page 29 of 42
It's not new language. I might add, it appears in the 2006 codes as well, just worded a
little bit differently. Software programs and how they -- it's is a little bit more restrictive
in showing your work and how you arrive at the numbers. So, we will be asking for that.
We will be verifying through field inspection to standard operating procedure. I think the
biggest thing that people are reluctant to, if you will, is the balancing side. You know,
are the contractors going to balance? Are the builders going to be expected to balance
and people being certified to do that, that's the part we want to phase face in at a later
date if necessary.
Rountree: So, at this point the code allows some flexibility?
Blake: It does. It does.
Rountree: And I would say that it's probably reasonable policy to maintain flexibility as
long as possible.
Blake: And I might add, we are trying to be, you know, flexible. It is a, you know,
difficult program, but we need to do the things that we need to do, as you're aware, to
implement the energy portion of -- Nampa seems to be the most restrictive with their
program where they are at and I think we are trying to learn a little bit as we go in
understanding what the other -- our neighboring municipalities are doing, Boise City,
Eagle, Ada county, everybody out there. So, testing and certification part Ithink -- this
program is still in its infancy in that regard.
Freckleton: Just one point, Your Honor. There aren't any testing facilities set up, there
is no testing for certification in place. It's something that all the jurisdictions in the valley
have been cooperating trying to put together a program, but at this point in time there is
just simply not a program in place and so what we have attempted to do through
website postings and mailings that we have been sending out to the contractors is just
keeping them abreast of where we are in the process and how we will be phasing it in
when a program is in place. So, it is definitely something we are trying to out reach and
make sure people are on board.
de Weerd: So, it sounds like there is still -- there remains flexibility until different
mechanisms are in place that makes it feasible.
Freckleton: Absolutely. Absolutely.
de Weerd: But you will come back to Council before that happens where the flexibility --
yes.
Freckleton: Absolutely. Yeah.
de Weerd: Okay.
Freckleton: Yeah. We will.
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December 14, 2010
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de Weerd: Other questions from Council? Okay.
Freckleton: Thank you very much and we will see you -- when, Brent? First part of
January we will be back with the first --
Blake: The 25th I think it is.
Freckleton: With the actual adoption documents.
de Weerd: Okay.
Blake: And as Bruce said, I am going to take this to BCA at 3:00 o'clock this afternoon
and have it before them. So, thank you.
de Weerd: So, January 25th in case someone is here this evening that wants to know
when this might be considered.
Freckleton: Correct.
de Weerd: Okay. Thank you so much.
Freckleton: Thank you.
Blake: Thank you.
9-E. Mayor's Office: Budget Amendment for Meridian's Promise
Community Events for aNot-to-Exceed Amount of $5,000.00
de Weerd: Okay. Item 9-E is the budget amendment that's in front of you and Robert
will speak as to why it's in front of you.
Simison: Madam Mayor, Members of the Council, the budget amendment you have in
front of you is -- when we set Meridian's Promise budget each year it's primarily based
upon the amount of revenue that they will bring in from their renewals, which are 50
dollars per business to do that. Earlier this year they were presented with a 5,000 dollar
check from Walmart for the work that they have been doing in the community, so this is
above and beyond what was anticipated for Meridian's Promise and Meridian's Promise
board has already met and identified projects for use of these funds within the
community, so this budget amendment is before you to authorize them to have the
spending authority to reinvest this into our community into programs that meet the five
promises in the community. I will be happy to stand for any questions.
de Weerd: Council, any questions?
Bird: I have none.
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December 14, 2010
Page 31 of 42
Rountree: I have none.
de Weerd: Okay. Thank you. Any -- I do need a motion.
Bird: Madam Mayor?
de Weerd: Mr. Bird.
Bird: I move we approve the budget amendment for Meridian's Promise community
event not to exceed 5,000 dollars.
Zaremba: Second.
de Weerd: Thank you. I have a motion and a second. If there is no discussion, Madam
Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
9-F. Planning Department: Budget Amendment to Convert Two
Part Time Positions into One Full Time Position for aNot-to-
Exceed Amount of $21,232.00
de Weerd: Our next item is with our planning department.
Canning: Madam Mayor, Members of the Council, the budget amendment request
tonight is to convert two part-time positions into one time position for a not to exceed
amount of 21,232 dollars you may recall during my strategic plan I talked about my
aspirations of getting the destination downtown more fully implemented by doing kind of
specific -- mini specific area plans for the five districts called out in destination
downtown and the -- one of the other key items I wanted to work on was ways to make
things simple for our customers through more visual, through more interactive pdfs and
things like that. Both of those skill sets are in my part-time employees Brian McClure
and I had raised the idea of making him full time. So, this is the budget amendment that
would accomplish that, for your consideration.
de Weerd: Thank you. Council, any questions at this -- on this item? Okay.
Rountree: I have none. Madam Mayor?
de Weerd: Mr. Rountree.
Meridian City Council Special Meeting
December 14, 2010
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Rountree: I move that we approve the planning department budget amendment to
convert the part-time positions into one full time, not to exceed 21,232 dollars.
Zaremba: Second.
de Weerd: I have a motion and a second on this item. Any discussion? Madam Clerk,
will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
9-G. Police Department: Animal Control Ordinance Updates
de Weerd: Item 9-G in our police department, the animal control ordinance update. I
will ask Chief Lavey to give comment.
Lavey: Madam Mayor, Council, approximately two months ago I was in front of Council
requesting a couple of proposed changes to the city ordinance in relation to dogs and
those were a dog at large and failure to license your dog and the main change was to
make those of a misdemeanor -- bring them down to an infraction. And, then, that
conversation evolved into some other areas and we were asked by Council to bring
back some changes the following month and due to a family emergency I wasn't here
last month and it was my understanding that it really got more involved in that they
brought some other proposed changes in regards to the animal ordinances and that
really wasn't the intent and I believe it may have confused other people and so what we
have in front of you now is back to the original proposal was those -- those changes in
dog ordinances only and it makes what used to be an infraction an -- I mean, excuse
me, what used to be a misdemeanor an infraction now. The first two offenses would be
an infraction and the third offense would be a misdemeanor at the discretion of the
judge up to the maximum penalty and there would be some court costs also associated
with the infraction if it went to court, but it wouldn't put a criminal record on or give
someone a criminal record or a warrant for their arrest or anything like that if they didn't
take care of it on the infraction and, then, some additional changes were to the
definitions, some statutory authority of animal control officers and some clarifications to
the due process and really what -- what we had was -- was good and what we are
proposing is better and with that I will turn it over to Mr. Nary who will briefly talk about
some of those additional proposed changes.
Nary: Madam Mayor, Members of the Council, I think the other -- the other changes the
chiefs talking about were more clarification things, issues about who has authority to do
what, some due process things in regards to vicious dogs or what the authority of
animal control officers are, so more of what I think as clean up. I think the things that
were of concern to the Council and certainly to the public were in relation to the dog at
Meridian City Council Special Meeting
December 14, 2010
Page 33 of 42
large offenses. That's probably the most significant one and that's the change you had
requested, which was regarding the infraction offense, instead of it being a
misdemeanor offense. So, that's what's in front of you. If you find it satisfactory you
have had an opportunity to review it, we can put it on next week for adoption or for first
reading, whichever is your preference.
de Weerd: Okay. Any questions from Council? I think we have probably discussed
this.
Rountree: Madam Mayor, I'd just recommend you put it on for adoption.
Bird: Second that.
Zaremba: Madam Mayor, I would supported that as well. Just curiosity. Bill, what's the
status of those who were charged under the old ordinance with a misdemeanor and
may not have been through the prosecution process yet?
Nary: Madam Mayor, Members of the Council, Council Member Zaremba, the
prosecution's staff from the city of Boise worked with us on that issue because of the
concern that was raised to you, so all of those folks that had pending cases as they
came to court, they amended those charges down to an infraction offense, so that they
wouldn't essentially suffer greater penalty than what we were anticipating they would in
the future. So, they took care of for us and, then, we had some other issues that you
mayor may not have become aware of of folks that had not showed up to court on other
occasions prior to what you have been talking about this case and so Boise City has
agreed to work with us on that with those people to try and get their cases resolved a
little bit gentler than maybe the process would have been otherwise, so --
Zaremba: Thank you.
de Weerd: Well -- so, we will move forward with -- on this next week -- what would the
time frame be, Mr. Nary?
Nary: Madam Mayor, Members of the Council, we will put it on for all readings next
week for approval and, then, it would be adopted once it's published and by -- from the
publishing times it would probably be the first of January that it would become effective,
so --
de Weerd: Okay. Well, I hope that you extend to our prosecutor our appreciation for
him to continue to work on each of the citations to show the desire of Council that it not
be a misdemeanor, rather than infraction.
Nary: I will make that. No. Mr. Guerdon's been great to work with for us and so I will
make sure he knows that it's still ongoing.
9-I. Public Works Department: Materials ManagementlRecycling
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December 14, 2010
Page 34 of 42
Grant Submission to the Department of Environmental Quality
(DEQ)
de Weerd: Okay. Okay. Thank you, chief. And, Mr. Nary, any final comments? Okay.
Okay. We will now move to Item 9-I which is the Public Works Department and I
believe Molly is here to present this item.
Mangerich: Thank you, Madam Mayor, Council President, Council Members. The
purpose of my coming to Council meeting is two fold. One to receive approval for you
to apply for a grant offer to the Department of Environmental Quality. It is a recycling
grant, with a maximum award of 30,000 dollars and, then, secondly, to request a letter
of support from our Mayor and Council for submitting this grant. Within your packet I
have provided a draft letter of support for your staff to review and edit and that I could
pick up later should you so choose. The deadline for this grant is this Friday on the 17th
and I'd like to briefly go over what we are asking for in this grant. To supplement our
very popular and rising residential recycling rate due to the changes in our curbside
recycling with our waste hauler, I wanted to target our nonresidential or commercial
waste sector to increase recycling behaviors in that part of our waste stream as well.
have developed a partnership with our Meridian Chamber of Commerce and they are
providing a letter of support, along with our waste haulers, sanitary sewers -- services
company and as well as elementary school -- Hunter Elementary, so that we can also
roll this off into a recyclit school. The majority of the work cash value 18 -- 16,220
dollars are for professional services for design, production, development, et cetera. In
kind matches are not required, but we have provided staff resources of a value of I
believe 2,288 dollars. There is a one year implementation timeline on this grant and it's
a great opportunity for us. Do you have any questions?
de Weerd: Council, any questions? Just a correction in the letter from me -- or I.
Mangerich: Oh, thank you.
de Weerd: So -- and just to -- to run that through the -- whomever to make sure it's
good English. Just the City Council and I. But I think this is very exciting and
appreciated it. And, Council, anything to add?
Hoaglun: Just -- Madam Mayor. Molly, good chance of getting this grant or are there
lots of applications? Have you heard what --
Mangerich: I think it's going to be very competitive, because this is a one-time award
through Idaho DEQ. It is statewide. So, there -- they don't have an annual grant
program, so I imagine it's going to be a big bump in terms of requests on this grant.
Where I believe our strength lies is that we are a new program, new initiatives and so
we have never submitted to recycling grants, waste grants, before and so we would look
favorably in that regard.
Hoaglun: And when would we know?
Meridian City Council Special Meeting
December 14, 2010
Page 35 of 42
Mangerich: The timeline will let us know by -- let's see. We have to begin work by
March. So February.
Hoaglun: Madam Mayor, the January 24th notification grant awards, so --
Mangerich: Thank you.
de Weerd: Okay. Thank you.
Zaremba: Do we need to take action and authorize the Mayor to sign the letter?
de Weerd: Yes.
Zaremba: So moved.
Hoaglun: Second.
de Weerd: I have a motion and a second to approve this grant submission and
authorize the Mayor to sign. Is that roll call, Mr. Nary?
Rountree: No.
Nary: Yes.
de Weerd: Seemed arbitrary, but, Madam Clerk, will you, please, call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
9-J. Legal Department: Discussion on Changes to Standard
Operating Procedure Number 6.2.1 -Use of City Vehicles
de Weerd: Thank you, Molly. Item 9-J under Legal Department discussion on changes
to the use of city vehicles.
Nary: Thank you, Madam Mayor, Members of the Council. You have had this policy in
front of you a couple of times and what's now in front of you listed as a new item six was
after our last discussion I met with the departments that are affected by employees that
have cell phones that use vehicles. The police have been able to come up with a
method and a technology to allow their cars to have hands free technology in the patrol
cars, so they were, obviously, the biggest users of that type of -- or that type of system
in the cars, but, basically, the technology is -- and some of our technology challenges in
Meridian City Council Special Meeting
December 14, 2010
Page 36 of 42
both Parks and Public Works, both the directors -- and they both happen to be here --
weren't comfortable that we could make that change right now and so, then, prohibit --
prohibit employees if it's, basically, a job related functions that they are doing, made it
very difficult to do business. So, that's why the policy that's in front of you says,
basically, the drivers are strongly discouraged from talking on the phone while the
vehicle is in motion without the use of hands free technology. We didn't want -- the last
sentence in there was we didn't want it to apply to emergency responders from
responding to an emergency. We didn't want that to impact an emergency, but until we
are able to get all of the cars outfitted and the technology is one that we may be able to
get there, I think in some instances the cell phones that we purchased are able to be
used in that type of vehicles that we have. I think it's a technology advancement that we
will probably get to, we just aren't there yet. So, that's why it reads the way it is. The
one that's previous to it, number five, isn't underlined in this draft, but that's one you
have seen before. It's not part of the current policy, but that was part of what was being
requested was that it, basically, is just telling employees don't text and drive. It's an
ordinance anyway, but just want to make sure in policy they know not to be doing that.
So, if you have any questions of me or Mr. Siddoway and Mr. Barry are here as well
from their departments, if you have questions about their specific needs for them.
de Weerd: Okay. Council?
Rountree: Okay with me.
Bird: Go ahead with it.
Rountree: Yeah.
Bird: Bring it forward.
Nary: Madam Mayor, Members of the Council, we can bring that with a resolution for
your approval next week and we can talk about the next one. I can, hopefully, bring
them both in the next two weeks.
9-K. Legal Department: Discussion on the City of Meridian
Mailroom Operations and Procedures
9K1 Amended Onto the Agenda: On-Call/Call-Out Duties and
Compensation Standard Procedure Number 3.4.5
de Weerd: Very good. Did you do the -- just go ahead and do the --
Nary: I'm sorry. Will just keep talking. Madam Mayor, Members of the Council --
de Weerd: Well, how can I stop you?
Nary: -- the next one that you have in front of you is the mail room procedures and this
is, actually, not just the legal department, but the emergency management team headed
Meridian City Council Special Meeting
December 14, 2010
Page 37 of 42
up by Chief Niemeyer. This is one that's been in the -- in the discussion stage since
about mid October of 2008. So, as soon as we moved in this building we recognized
we had a concern about how we process mail in this building, particularly when the
Congressman's office moved into this building it was another concern of how we
process mail and deal with the type of mischief -- and I don't that use word lightly, but I
know a lot of the mail handling procedures -- much of it is mischief related, not
necessarily terrorist related, but some of it can be and so the emergency management
team has tried to come up with a process of using the mail room to its fullest and also
creating a, hopefully, safer environment for mail handling in the building. We did
discover, though, that there may be some challenges in regards to how the -- how the
mail room venting system is done, that there may be some more work to be done with
that, but that may not impact the process, it just may impact when we implement the
process. So, I think the policy itself -- and if Chief Niemeyer has addition -- most of it is
real process oriented. The postmaster has worked with the chief to agree to bring the
mail all to the mail room itself, so we don't have it being traipsed through the building.
We can, with security card access system, give the post officer a card that will allow
them access into the building that will actually notify us when the mail has arrived. We
have a method that finance -- it's a very important part of our tracking system that
finance has the first opportunity to review any of the incoming mail, because of money
and such that comes through the mail to the city, that we can actually give finance the
capability to access it first, that will, then, notify the other departments and they can go
get their mail, when that can then be then divided up amongst everybody. So, I think --
think cast aside the issue of how the room is set up and how the venting system works,
think we can bring this forward to you once we solve those issues and, then, that will
give us an implementation time of when this -- and I think the chief will also raise that
we have to train, obviously, department personnel on how to handle it, since it's slightly
different than what we have been doing today. But I'll let the chief talk about whatever
else he has. The rest of it I think is pretty process oriented.
Niemeyer: Thank you, Bill. Madam Mayor, Members the Council, this is -- this is one of
those policies that we can look at and say a little bit overboard, but at the same time this
is risk management and that's what the emergency management committee looks at is
identifying risk based on what we know in the past and what we can predict in the
future. I think this is the safest way to open the mail. It prevents -- you know, we have
seen through time when powder is exposed or when somebody sees powder in an
envelope what they typically do is run through the building trying to find somebody to
answer what is this stuff. We want to avoid that. And so this simple process will allow
us to do that. In addition, we will have a poster that's in the -- in the mail room, it's put
out by the U.S. Postal Service that, keeps those recommendations right in front of
people to keep them aware. The hard part about emergency management is that if you
don't do it every day you tend to forget things and so we are going to keep those
reminders out there. This is just a process to make sure we are keeping the city safe
and identifying the hazards early on. The postmaster has been good to work with, he's
been cooperative, and so there is no issue there and outside the other issues that we
have discussed today at the directors' meeting, getting that resolved, we can move
forward.
Meridian City Council Special Meeting
December 14, 2010
Page 38 of 42
de Weerd: Thank you, Mark. Mark, do you also want to talk about the opportunity our
mail room also presents?
Niemeyer: The opportunity --
de Weerd: Our partnership with --
Niemeyer: Not yet.
de Weerd: Okay. That was a teaser.
Niemeyer: Good thought, but not yet.
de Weerd: Council?
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: Looking at your operations Ithink I -- I don't know that the order designates
priority, but it seems to me that the first item under operations out to be the designation
of the single point person from each department. The next point ought to be that all of
those people have to receive training from either the postal service or their enforcement
branch and, then, the third thing is once they have received training, then, they are
allowed in and only then into operate and open the mail and, then, when they do that
and as they do that there needs to be some way to secure that area as they are
opening the mail, so I don't come in at the strange different times that I come in and get
my mail and just all of a sudden show up when they are opening the mail, so --
Niemeyer: Councilman Rountree that is something we talked about today was the
training aspects, so we are going to have to get everybody that's assigned to take care
of this task trained. One of the things we did talk about, too is we initially had it as a
single point of contact within each department, but we realize logistically that's kind of
tough, because you may have that person sick. So, that's why we have the alternate
language in there. But the .idea is to limit it to those two people, so that we limit our
exposure to that room and not everybody can just go down when they need to. But the
training is a vital component that we talked about today. Ithink that in combination with
the postmaster and with our expertise here in the city we can put together a good
training program for those folks.
Nary: Madam Mayor?
de Weerd: Yes.
Meridian City Council Special Meeting
December 14, 2010
Page 39 of 42
Nary: Madam Mayor, Council Member Rountree, I mean you do raise one -- one issue
that we have discussed at emergency management that I don't have an answer to today
is that the way the room is designed, you're right, you could be on the side looking for
your mail and they are opening mail on the other side. So, I don't know that we have
completely got a handle on how to address that. Basically, the room itself -- if we use
the vent system that shouldn't have any great impact. If we -- we have to do some
tinkering with the vent system. It shouldn't have as great an impact. But it certainly is
something and I would echo the same thing as the chief said from a risk management
standpoint I know there is always a perception by a lot of people, not necessarily of this
Council, but that this is a lot of -- much to do about a lot of nothing and hasn't certainly
been cases in the state of Idaho that I'm aware of people getting anthrax in the mail.
But, as the chief said, if you get a box of powder and whether it's cake mix in it or rat
poison, you don't know what it is until somebody tells you what it is and you're not
going to want to go back to work until you know what it is. So, we are trying to do this to
be cautious and safe, because, again, we are subject to that type of exposure just of the
nature of who we are.
Rountree: Well, I agree, I think .it's important that we have the mail room, we ought to
implement it. Another thought that seems -- it seems inefficient to me to have each
department have an individual or two that's qualified and, then, them potentially all
coming in at about the same time they get the notice from HR that the mail has been
delivered, but some kind of a rotational schedule that -- or maybe a couple departments
can have one person open their mail or -- who is going to open the mail that comes to
the Council, those kinds of things. So, I -- I know you have thought about it, but it
seems to me that there is probably a more efficient approach than to have five or six
different people in there stumbling over themselves or trying to figure out what was --
this has always been my time and you're in here, so go away so I can open my mail.
You don't want to go there.
Niemeyer: Councilman Rountree, Ithink -- I appreciate your point. I understand what
you're saying. Ithink some of these logistically will work out. We will be fluid with it.
You know, this is a general guideline -- it is a policy, but it is a guideline of how we are
going to do things. Ithink we can adjust as we go to make sure logistically it's going to
fly.
de Weerd: And we will let you open your own mail.
Rountree: Fine with me.
de Weerd: Unless you want someone else to. If you guys want someone to open your
mail, that's fine. But we will need to know that. I guess we have always operated under
each of you wanted to do that yourself, but as we look at these security processes it is a
legitimate comment and I would need to know --
Rountree: Ithink all mail that comes through mail room needs to be opened. There is
no reason why somebody would just send a letter that -- they'd be more likely to send a
Meridian City Council Special Meeting
December 14, 2010
Page 40 of 42
letter to the Mayor and elected officials that might be potentially hazardous than they
are to -- trying to figure out who the chiefs or department heads, so we are not -- we
shouldn't excluded by any means.
Bird: Our mail should be opened, too.
Hoaglun: Yeah. I was going to say, Madam Mayor, that's -- talk about the risk of
wondering through the building, if it came to one of us and I -- oh, this looks interesting
and open it up and there we are in that -- in the room or wonder out with it as we open it
and look at it as we walking out the door --
de Weerd: Or if you're at home.
Hoaglun: Or at home, you know.
de Weerd: Yes.
Hoaglun: It's an interesting --
Zaremba: Madam Mayor?
de Weerd: Yes.
Zaremba: I would agree with all of that and add to it I occasionally have opened mail
that I wondered shouldn't the clerk have gotten this before I did and if there is some
connection between the people opening the mail and the clerk, then, that answer would
be taken away, there would be a clerk's stamp on it.
Holman: I will take one for the team.
Hoaglun: Hey, Councilman, how did you mean that, she should have gotten that
before I did.
Zaremba: Well, I don't mean that she should have gotten the dangerous stuff, but --
de Weerd: We appreciate your sacrifice.
Zaremba: Thank you, Jaycee.
de Weerd: All good points. Okay. If there is nothing further on this item, you will --
Rountree: On call.
de Weerd: I'm sorry? Oh, yes. I still have that. But we were talking about mail room.
Nothing further on that? Okay. So, that will also come back.
Meridian City Council Special Meeting
December 14, 2010
Page 41 of 42
Nary: Yes.
de Weerd: Okay.
Nary: Madam Mayor, Members of the Council, the last one I asked you to add was the
on-call call out duties and compensation. This is -- this is one of our city policies
number 3.4.5. The only change we are recommending here -- when we originally
drafted this all of the departments and any of the people on call worked as usual
Monday through Friday schedule, weekends, Saturday, Sundays off, so that's what it
reflected in the policy. The Parks Department is looking to change their schedule for a
variety of reasons that all are perfectly legitimate, it just doesn't match up with the
policy, because now people's actual scheduled work days are going to be a Saturday or
a Sunday. So, we were asking simply to bring this forward with the change that -- what
was formerly called weekdays will be -- will be just simply referred to as regular
scheduled work day and that the weekends would be the regularly scheduled day off.
So, that was what the intent of what the pay was for, was going to pay you the slight
addition to your normal day you worked anyway and a slightly higher on the days you
were normally scheduled off. So, it would just be more reflective of what we are doing
anyway and it would cover any -- other departments as well that may at some point
need to change their work schedule based on operational need and if that's satisfy -- I
will stand for questions and if that's satisfactory I will bring a resolution with that one, as
well as the city vehicle policy.
de Weerd: Comments? Questions?
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba?
Zaremba: Is this parallel to or in agreement with agreement made with the firemen's
union?
Nary: Madam Mayor, Members of the Council, Council Member Zaremba, no, it doesn't
apply to the fire union contract, because they have specific requirements on what they
get in regards to a call out or a call back and those things. So, theirs is separate
anyway.
Zaremba: Thank you.
de Weerd: Okay. Thank you, Council. This will see some time this evening. So, we
are at the end of our agenda. I would entertain a motion to adjourn.
Rountree: So moved.
Hoaglun: Second.
Meridian City Council Special Meeting
December 14, 2010
Page 42 of 42
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you.
MEETING ADJOURNED AT 2:19 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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DATE APPROVED
OLMAN, CITY CLERK
CITY OF MERIDIAN
FACILITIES INVENTORY
CAPITAL IMPROVEMENT PLAN
2011
INTRODUCTION
The purpose of this document is to provide an inventory of City of Meridian facilities and present the
City's facilities capital improvement plan. The report is organized by department. The City Utilities are
in an Enterprise Fund which means they are financed through user fees. The other City departments are
financed through a combination of general tax revenue and user fees.
This report is principally for land, land development, buildings, and utility infrastructure. However, in the
general fund capital improvement plan police vehicles and fire trucks have been included.
The following graphs show the amount of money that has been appropriated for capital construction for
the past decade for the General and Enterprise Funds.
General Fund Dollars Budgeted for Facilities Capital
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
1
FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011
Great strides have been made in the last several years to increase efficiency, reliability and redundancy of
the water system. For almost a decade the City has met or exceeded all minimum water quality
requirements set by the Idaho Department of Environmental Quality.
Water quality and water conservation are a focus area of the department. The department continues to
implement and plan for operational and infrastructure changes to provide a quality product to the
customer. Irrigation using surface water rather than well water continues to be emphasized as it has been
for over a decade. The department also monitors thousands of backflow assemblies in the City to reduce
the risk of contamination from sources outside our water system.
DISTRIBUTION
The distribution system is made up of water lines, pumps, hydrants, and storage facilities. The City has
approximately 500 miles of water mains, 3,500 active hydrants and services over 25,000 customers.
Developer installed lines become the property of the City.
WELLS
Currently the City has 18 wells in operation. By the time the City reaches build out it is estimated forty
wells will be on-line. Wells are normally drilled to a depth of 400 to 800 feet with a standard operating
pressure of 55 to 80 pounds per square inch. The current cost to bring a well on-line is between $500,000
and $800,000.
WATER STORAGE TANKS
The City has two water storage tanks, the "landmark" yellow
onion shaped water tower on Watertower and a new~tank
brought into operation in FY2001 at the corner of Ustick and
Meridian Road. The elevated tank has a storage capacity of
500,000 gallons while the Ustick Water Reservoir completed
in 2000, with a price tag of $1.7 million dollars has a two
million gallon capacity. Eventually an additional two to three
million gallon reservoir will be built in the south Meridian
area.
OFFICE SPACE
The Water Department oversees the operation and
maintenance of the City's water system. There are 21 Water
employees, including administrative and field staff.
All employees are housed in a 10,000 square foot office
building and shop complex located at 2235 N.W. 8~h Street.
The complex is fairly new, it was completed in 2008 for about
OTHER
To facilitate the growth in customers the City transitioned from reading water meters with a hand held
wand to a radio read system. This allows meter readers to drive down the street and read meters without
getting out of the car. Implementation of the radio read system will result in long range savings to the
City because the number of meter readers will not increase from present staffing levels for quite some
4
$1.9 million dollars.
time. All meters installed from January 1, 2005 onward have radio read meters. By the end of FY2010
70% of the City's residential meters had been retrofitted along with 99% of commercial meters.
PRIORITIES
The current focus continues to be maintaining and improving water quality and security.
WASTEWATER TREATMENT PLANT
DEMAND AND CAPACITY
The City's sanitary sewer system is designed to collect and treat sewage and return treated water to Five
Mile Creek and the Boise River in accordance with state and federal standards. The Wastewater division
includes plant and collection system operations as well as laboratory, bio-solids and industrial
pretreatment programs.
The Plant facility contains sufficient office space for administrative staff and the facility's laboratory.
The administration building is 3,600 square feet with 750 square feet of conference and training room
space. Currently there are 33 WWTP employees including operators and administrative staff.
COLLECTION
The collection system consists of over 500 miles of sewer lines and 141ift stations. The division cleans
and maintains all their own sewer lines as well as operates 14 pump stations. Sewer lines, like water
lines maybe built by the City or built by developers and "contributed" to the City. At the end of FY2009
the City had booked $22.3 million dollars in City installed lines and $51 million in developer contributed
sewer lines.
TREATMENT PLANT
Construction on the Waste Water Treatment Plant
located at 3401 North Ten Mile Road started in 1978.
Improvements and additions to expand capacity and
increase treatment levels are on-going. Between 1978
and 2010 the City spent approximately $42 million
dollars on the plant, plant expansions and
improvements. The most recent stage of construction
was competed in FY2009. The plant is expected to be
able to serve a peak population of approximately
90,000.
Total Maximum Daily Loads or TMDL's are being
implemented on the Lower Boise River by the Idaho
Department of Environmental Quality (IDEA). The Lower Boise River TMDL, in turn, is being driven
by the Snake River-Hells Canyon TMDL to limit the amount of certain water quality impairing pollutants
being discharged into the streams. Pollutants include sediment, bacteria and temperature but the one that
will impact the treatment plant is total phosphorus. While definitive discharge levels have not yet been
set by IDEQ, it is anticipated that significant costs will be associated with increased treatment levels in
years to come. As a result, the additions currently being constructed and designed with the flexibility to
meet, in part, differing levels of discharge limits in the future.
PRIORITIES
On-going capital projects include a reclaimed water master plan, completion of plant improvements, and
the Bittercreek lift station and pipeline project. To prepare for future growth the division has budgeted to
update the sewer master and facility plan.
+,W ~ ~.
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CAPITAL IMPROVEMENT PLANS
The first set of schedules show actual amounts budgeted and spent in the last decade (FY2000 through
FY2009) for capital projects for the Water and Wastewater Departments.
The second set of schedules is the capital projects in Public Works five year capital plan (FY2010 through
FY2015). The first columns are taken from the Capital Improvement Plan presented by Public Works in
the summer of FY2010. For FY2010 and FY2011 the amounts actually budgeted are included in the
second columns since those years have already been budgeted.
HIGHLIGHTS - ENTERPRISE FUND CAPITAL IMPROVEMENT PLAN
'ITAL IMPROVEMENT PLANS ACTUAL CAPITAL SPENT
011 THROUGH FY2015 FY2000 THROUGH FY2009
WATER $6,499,000 WATER $13,775,842
WASTEWATER $24,567,811 WASTEWATER $55,760,989
TOTAL $31,066,811 TOTAL $69,536,831
6
WWTP - FY2000-FY2009
Current Yr Total Actual
Budgeted Carry Current Yr Total Actual Spent on
Year Capital Projects Forward New Budget Project Budget Spent Project
FY2000 SL Extensions $3,500,000 $3,500,000 $168,655 $168,655
lab $400,000 $450,000 $850,000 $13,000 $13,000
uv outfall $654,000 $654,000 $0
otal $400,000 $4,604,000 $5,004,000 $181,655 $181,655
FY2001 SL Extensions $3,331,300 $3,500,000 $791,750 $960,405
lab $837,000 $115,000 $965,000 $67,359 $80,359
uv outfall $654,000 $100,000 $754,000 $0 $0
outh Slough Ext $1,090,000 $1,090,000 $62,278 $62,278
non -potable upgrade $100,000 $7,000 $7,000
otal $4,822,300 $1,405,000 $6,309,000 $928,387 $1,110,042
FY2002 L Extensions $2,370,900 $3,500,000 $1,528,770 $2,489,175
lab $885,000 $965,000 $508,100 $588,459
uv outfall $754,000 $435,000 $1,189,000 $928,968 $928,968
outh Slough Ext $1,027,700 $1,027,700 $102,082 $164,360
non-potable upgrade $93,000 $100,000 $10,300 $17,300
Pre<Jesign cap projects $200,000 $200,000 $1,500 $1,500
W Thickener $500,000 $500,000 $72,800 $72,800
otal $5,130,600 $1,135,000 $7,481,700 $3,152,520 $4,262,562
FY2003 W Thickener $600,000 $1,100,000 $695,338 $768,138
Centrate Basin $200,000 $200,000
Design WWTP Build out $198,500 $73,500 $273,500 $168,296 $169,796
outh Slough Ext $925,600 $504,282 $1,531,982 $1,177,028 $1,341,388
3505 SL Extensions $1,011,000 -$339,962 $3,160,038 $570,033 $3,059,208
non -potable upgrade $82,700 $100,000 $17,300
BlackcatTrunk $669,000 $669,000 $106,506 $106,506
uv outfall $260,000 -$123,500 $1,065,500 $18,312 $947,280
Creek Crossing $475,107 $475,107 $354,715 354,821
otal $2,477,800 $2,058,427 $8,575,127 $3,090,227 $6,764,437
FY2004 6164 Headworks $1,350,000 $1,350,000 $860,088 $860,088
6159 Centrate Basin $200,000 $300,000 $500,000 $35,672 $35,672
6162 Black Cat Trunk Sewer $562,495 $3,330,000 $3,999,000 $939,952 $1,046,458
6163 Black Cat Lrft Station $2,670,000 $2,670,000 $301,666 $301,666
6165 North Slough $1,020,000 $1,020,000 $86,228 $86,228
3505 SL Installation $100,867 $490,000 $3,650,038 $390,785 $3,449,993
3510 Urban Renewal $100,000 $100,000
6142 South Slough Sewer $252,895 $1,531,982 $131,851 $1,473,239
6151 Design W WTP Build out $103,692 $1,600,000 $1,873,500 $151,555 $321,351
6155 W W Thickener $331,905 $1,100,000 $256,602 $1,024,740
6152 Creek Crossing $190,286 $475,107 $36,71 0 $391,531
otal $1,742,140 $10,860,000 $18,269,627 $3,191,109 $8,990,966
WWTP - FY2000-FY2009
Current Yr Total Actual
Budgeted Carry Current Yr Total Actual Spent on
Year Capital Projects Forward New Budget Project Budget Spent Project
FY2005 3505 SL Installation $200,000 $700,000 $4,350,038 $509,000 $3,958,993
6142 South Slough Sewer $121,000 $1,531,982 $1,473,239
6155 W W Thickener $75,300 X50,000 $1,050,000 $1,024,740
6159 Centrate Basin $464,325 $280,000 $780,000 $220,500 $256,172
6151 Design W WTP Build out $1,552,000 $1,873,500 $11,000 $332,351
6162 Black Cat Trunk Sewer $2,952,500 $4,140,000 $8,139,000 $2,843,000 $3,889,458
6163 Black Cat L'rft Station $2,368,800 $855,000 $3,525,000 $1,482,700 $1,784,366
6164 Headworks $519,900 $1,350,000 $866,600 $1,726,688
6165 North Slough $933,770 $500,000 $1,520,000 $1,155,300 $1,241,528
6170 W WTP Plant Expansion $8,275,000 $8,275,000 $1,446,100 $1,767,451
3510 Urban Renewal $100,000 $100,000 $200,000
otal $9,287,595 $14,800,000 $32,594,520 $8,534,200 $17,454,986
FY2006 3505 SL Installation $512,062 $4,350,038 245,883 $4,204,876
6159 Centrate Basin $523,837 $780,000 496,504 $752,676
6151 Design W WTP Build out $1,541,294 $1,873,500 0 $332,351
6162 Black Cat Trunk Sewer $4,249,576 $5,000,000 $13,139,000 3,426,462 $7,315,920
6163 Black Cat Lift Station $1,741,104 $3,525,000 1,171,008 $2,955,374
6165 North Slough $278,518 $1,520,000 205,678 $1,447,206
6170 W WTP Plant Expansion $6,828,856 $13,500,000 $21,775,000 6,749,809 $8,517,260
1000 Land Purchase $1,200,000 $1,200,000 0 $0
3510 Urban Renewal $200,000 $200,000 27,132 $27,132
6144 South L'rft Station 400,000 400,000 242,296 $242,296
otal $15,875,247 $20,100,000 $48,762,538 $12,564,771 $25,795,091
FY2007 3505 SL Installation $266,179 $600,000 $4,350,038 $560,445 $4,765,320
6159 Centrate Basin $27,333 $780,000 $3,609 $756,285
6151 Design W WTP Build out $1,541,294 -$1,541,294 $332,206 $332,351
6162 Black Cat Trunk Sewer $5,823,114 $4,400,000 $17,539,000 $4,482,820 $11,798,740
6163 Black Cat L'rft Station $570,096 $3,525,000 $198,226 $3,153,600
6165 North Slough $72,840 $1,520,000 $1,447,206
6170 W WTP Plant Expansion $13,579,047 $5,341,294 $27,116,294 $11,346,473 $19,863,733
1000 Land Purchase $1,200,000 -$600,000 $600,000 $0
3510 Urban Renewal $172,868 $310,000 $510,000 $450,072 $477,204
96109 Five Mile Creek $250,000 $250,000 $189,788 $189,788
6144 South Lift Station $157,704 $2,000,000 $2,400,000 $235,216 $157,704
6154 Filter Upgrade $1,000,000 $1,000,000
otal 23,410,475 11,760,000 58,922,538 17,466,649 $42,941,931
FY2008 1000 Land Purchase $600,000 $600,000 $0 $0
3505 SL Installation $2,227 $330,000 $4,680,038 $212,001 $4,977,321
3510 Urban Renewal $182,796 $510,000 $113,232 $590,436
6109 Five Mite Creek $60,212 $100,000 $350,000 $14,799 $204,587
6144 South L'rft Station $1,922,488 $1,900,000 $4,300,000 $85,092 $242,796
6151 Predesign of CIP $650,000 $982,206 $140,669 $473,020
6154 Filter Upgrade $2,000,000 $2,000,000 $156,938 $156,938
6155 DAFT Upgrade $150,000 $150,000 $0
6162 Black Cat Trunk Sewer $6,112,165 $1,500,000 $19,039,000 $4,253,053 $16,051,793
6163 Black Cat L'rft Station $3,525,000 $3,153,600
6165 North Slough $72,840 $1,520,000 $1,447,206
6170 W WTP Plant Expansion $6,847,574 $1,100,000 $28,216,294 $4,625,921 $24,489,654
otal $15,800,302 $7,730,000 $65,872,538 $9,601,705 $51,787,351
WWTP - FY2000-FY2009
Year
Budgeted
Capital Projects
Carry
Forward
Current Yr
New Budget
Total
Project Budget Current Yr
Actual
Spent Total Actual
Spent on
Project
FY2009 91000 Land Purchase $600,000 $0
2100 Building Imprvmnts $211,108
3505 SL Installation $120,226 $366,000 $5,046,038 $317,415 $5,294,736
3510 Urban Renewal $69,564 $125,000 $238,232 $62,849 $653,285
4100 Vehicles $522,500
94300 Electronics $8,250
4350 Computers $10,60 0
4400 Equipment $85,500
5000 Sewer Line Replcmnt $40,000
6101 Aeration Basin
6108 Clarifier
96109 Five Mile Creek $145,413 $350,000 $204,587
6144 South Lift Station $2,500,000 $4,300,000 $31,805 $274,601
6146 Centrrfuge
6151 Predesign of CIP $509,331 $378,000 $1,360,206 $175,194 $648,214
6154 Filter Upgrade $1,843,062 $2,000,000 $305,538 $462,476
6155 DAFT Upgrade $150,000 $150,000 $51,899 $51,899
6162 Black Cat Trunk Sewer $3,359,112 -$216,000 $18,823,000 $527,853 $16,579,646
96163 Black Cat L'rft Station $3,525,000 $3,153,600
6165 North Slough $1,520,000 $1,447,206
6172 Reclaimed Booster
6173 Recaimed Lines
6170 W WTP Ptant Expansion $3,321,654 $28,216,294 $2,501,085 $26,990,739
otal $12,229,470 $1,319,850 $66,128,770 $3,973,638 $55,760,989
WATER - FY2000-FY2009
ACTUAL BUDGET AND ACTUAL EXPENDITUR ES
Current Yr Total Actual
Budget/Actual Carry Current Yr Total Actual Spent on
Year Ca ital Pro'ects Forward New Bud et Bud et S nt Pro'ect
FY2000 Watertower Upgrade $150,000 $150,000 $23,000 $23,000
Well #8 reconstruction $106,400 $150,000 $300,000 $43,600
Well #21 construction $350,000 $350,000 $138,000 $138,400
Waterline Extensions $750,000 $575,000 $1,645,000 $1,161,140 $1,481,500
TOTAL $856,400 $1,225,000 $2,445,000 $1,322,140 $1,686,500
FY2001 Watertower Upgrade $127,000 $30,000 $180,000 $20,800 $43,800
Well #8 reconstruction $256,400 $300,000 $43,600
Well #21 construction $212,000 $350,000 $158,000 $296,400
Waterline Extensions $160,500 $500,000 $2,145,000 $45,600 $1,527,100
Waterline Extensions II $500,000 $500,000 $2,900 $2,900
Well #22 Construction $350,000 $350,000 $259,000 $259,000
Well #23 Construction $350,000 $350,000 $600 $600
Well #24 Construction $350,000 $350,000 $9,500 $9,500
TOTAL $755,900 $2,080,000 $4,525,000 $496,400 $2,182,900
FY2002 Watertower Upgrade $136,200 $170,000 $350,000 $217,000 $260,800
Well #8 reconstruction $256,400 $300,000 $0 $43,600
Well #21 construction $53,600 $247,617 $597,61 7 $95,900 $392,300
Waterline Extensions $61 7,900 $200,000 $2,345,000 $212,300 $1,739,400
Waterline Extensions II $497,100 -$170,000 $330,000 $50,800 $53,700
Well #22 Construction $91,000 $110,000 $460,000 $221,800 $480,800
Well #23 Construction $349,400 $110,000 $460,000 $414,000 $414,600
WeII #24 Construction $340,500 $50,000 $400,000 $287,500 $297,000
Well #25 Construction $200,000 $200,000
TOTAL $2,342,100 $917,617 $5,442,617 $1,499,300 $3,682,200
FY2003 Watertower Upgrade $89,200 $350,000 $42,600 $303,400
96140 Waterline Extensions(17) $600,000 $3,275,000 $657,130 $2,396,530
96148 Well #23 Construction $45,400 $460,000 $1,000 $415,600
96149 Well #24 Construction $103,000 $80,000 $480,000 $297,026 $594,026
96150 W ell #25 Construction $200,000 $300,000 $500,000 $60,700 $60,700
96157 W ell #26 Construction $350,000 $350,000
96158 Well #27 Construction $200,000 $200,000
TOTAL $437,600 $1,530,000 $5,615,000 $1,058,456 $3,770,256
FY2004 96140 Water Line Ext $219,218 $2,410,000 $5,685,000 $1,497,968 $3,894,498
96148 W ell #23 Construction $70,539 $460,000 $70,634 $486,234
96149 Well #24 Construction $18,993 $480,000 $27,666 $621,692
96150 Well #25 $439,291 $500,000 $313,156 $373,856
96157 Well #26 $223,000 $150,000 $500,000 $101,874 $101,874
96158 W ell #27 $200,000 $300,000 $500,000
93510 Urban Renewal $1 D0,000 $100,000 $3,939 $3,939
96120 Well 20b $66,519 $66,519
TOTAL $1,171,041 $2,960,000 $8,225,000 $2,081,755 $5,548,612
FY2005 96140 Water Line Ext $1,131,250 $1,230,000 $6,915,000 $1,514,125 $5,408,623
96149 Well #24 $41,325 $41,325 $458,675 $621,692
96150 W ell #25 $126,135 $500,000 $1 19,500 $493,356
96157 Well #26 $271,125 $406,595 $500,000 $453,000 $554,874
96158 Well #27 $500,000 $500,000 $67,800 $67,800
96166 Well #28 $500,000 $500,000
96168 well rehab $100,000 $100,000
92000 Building $35,000 $1,200,000 $1,235,000 $0 $0
93510 Urban Renewal $96,000 $100,000 $200,000 $11,500 $15,439
96120 Well 20b $710,000 $710,000 $263,170 $329,689
TOTAL $2,200,835 $4,205,270 $11,618,675 $2,429,095 $7,491,473
1~
WATER - FY2000-FY2009
ACTUAL BUDGET AND ACTUAL EXPENDITURES
Current Yr Total Actual
Budget/Actual Carry Current Yr Total Actual Spent on
Year Capital Projects Forward New Budget Budget Spent Project
FY2006 92000 Building $1,217,400 $375,000 $1,610,000 $79,914 $79,914
96140 Water Line Ext $847,125 $70,000 $6,985,000 $521,064 $5,929,687
96157 Well #26 $224,710 $500,000 $258,070 $812,944
96158 Well #27 $432,188 $500,000 $46,804 $114,604
96166 Well #28 $500,000 $500,000 $0
96168 Well rehab $100,000 $100,000 $158,004 $158,004
93510 Urban Renewal $196,000 $200,000 $29,682 $29,682
96120 Well 20b $446,830 $710,000 $400,281 $729,970
TOTAL $3,864,253 $545,000 $11,105,000 $1,493,819 $7,854,805
FY2007 96140 Water Line Ext $619,624 $500,000 $7,604,624 $1,098,852 $7,028,539
96157 Well #26 $500,000 $812,944
96158 Well #27 $385,485 $250,000 $750,000 $127,055 $241,659
96166 Well #28 $500,000 $250,000 $750,000
96168 well rehab $42,127 $100,000 $200,000 $5,907 $163,911
92000 Water Dept Building $1,512,486 $500,000 $2,110,000 $1,716,595 $1,796,509
93510 Urban Renewal $184,000 $225,000 $425,000 $397,074 $426,756
96120 Well 20b $20,000 $710,000 $1,445 $731,415
96167 Well 29 $250,000 $250,000
96107 Ground Reservoir Design $500,000 $500,000
91000 Well Land $100,000 $100,000
TOTAL 3,363,722 2,575,000 13,899,624 3,346,927 11,201,732
FY2008 91000 Well Land $100,000 $100,000 $21,224 $21,224
92000 Water Dept Building $295,891 $750,000 $2,860,000 $728,851 $2,525,360
93510 Urban Renewal $12,244 $425,000 $13,183 $439,939
95000 Main Replace $175,000 $175,000 $0
96107 Ground Reservoir Design $500,000 $1,000,000 $1,500,000 $0
96120 Well 20b $18,555 $710,000 $731,415
96140 Water Line Ext $1,810,000 $9,414,624 $1,064,181 $8,092,720
96158 Well #27 $328,430 $750,000 $231,255 $472,914
96166 Well #28 $750,000 $750,000 $24,111 $24,111
96167 Well 29 $250,000 $500,000 $750,000 $0
96168 well rehab $100,189 $200,000 $180,459 $344,370
TOTAL $2,355,309 $4,235,000 $17,634,624 $2,263,264 $12,652,053
FY2009 91000 Well Land $78,776 $324,000 $424,000 $21,224
92000 Water Dept Building $317,370 -$310,900 $2,549,100 $2,525,360
93510 Urban Renewal $250,000 $675,000 $79,573 $519,512
94400 Equipment
94350 Computers $5,100
95000 Main Replace $175,000 $150,000 $325,000 $0
96107 Ground Reservoir Design $50,000 $1,500,000 $0
96120 Well 20b $710,000 $731,415
96140 Water Line Ext $626,764 $270,000 $9,684,624 $369,548 $8,462,268
96158 Well #27 $97,174 $315,000 $1,065,000 $153,170 $626,084
96166 Well #28 $725,889 $750,000 $472,302 $496,413
96167 Well 29 $60,000 $750,000 $0
96168 well rehab $39,465 $150,000 $350,000 $49,196 $393,566
TOTAL $2,170,438 $1,153,200 $18,782,724 $1,123,789 $13,775,842
11
CAPITAL IMPROVEMENTS PLANS = FY2010 THROUGH FY2015
WWTP ACTUAL BUDGET AND ACTUAL EXPENDITURES
PUBLIC WORKS
Scheduled Estimated Budgeted Carry Current Yr Total
Year Project Capital Cost Capital Projects Forward New Budget Project Budget
2010 Reclaimed Booster Station $2,500,050 91000 Land Purchase $700,000 $1,300,000
1/2 Primary Fermentation Conve $150,000 92100 Building Imprvmnts $177,076 $180,000
Reclaimed Water Lines $135,000 93505 SL Installation $120,000 $440,000
ISewerline Extensions $325,000 93510 Urban Renewal $60,000 $494,090 $5,540,128
BRO Pipeline Conversion $75,000 94300 Electronics $8,250 $17,750 $255,982
95000 Sewer Line Replcmnt $136,000
96101 Aeration Basin $325,000
96108 Clarifier $0
96109 Five Mile Creek $0
96144 South Lift Station $1,725,000 $0
96146 Centrifuge $400,000
96151 Predesign of CIP $0 $4,300,000
96154 Filter Upgrade $1,537,524 $0
96155 DAFT Upgrade $98,101 $72,126 $1,432,332
96162 Black Cat Trunk Sewer $100,000 $2,000,000
96163 Black Cat Lift Station $150,000
96165 North Slough $18,823,000
96172 Reclaimed Booster $534,079 $1,680,971 $5,205,971
96173 Reclaimed Lines $1,354,079 $2,874,079
96170 WWTP Plant Expansior $820,568 -$72,126 $28,144,168
$3,185,050 $5,180,598 $5,727,890
2011 Grit Classifer $250,000 91000 Land Purchase $700,000 -$21,000
Secondary Clarifer $815,000 90150 Developer Reimb $500,000
Sewer Main Replacement $710,000 92100 BLDG Imprvmnts $161,983 $350,000
Sewerline Extensions $351,790 93505 SL Installation $459,946 $351,790
Security Upgrade $100,000 93510 Urban Renewal
Reclaimed Lines $700,000 94100 Vehicles $130,000
Turbo Blowers/Aeration Basin $215,000 94400 Equipment $100,000
Tertiary Filter Building $1,250,000 94600 Communication Equip $20,000
Composting Model $40,000 95000 Line/Main Replacement $473,287 $710,000
96101 Aeration Basin $325,000 $215,000
96108 Clarifier $815,000
96144 South Lift Station $1,533,840
96146 Centrfuge Project $339,337
96151 Predesign of CIP
96154 Filter Upgrade $383,651 $1,250,000
96155 DAFT Upgrade
96162 Black Cat Trunk Sewer
96163 Black Cat Lift Station
96165 North Slough
96169 Composting Facility $40,000
96170 WWTP Plant Expansior $220,734
96172 Reclaimed Water Boost $715,817
96173 BRO Pipeline Replacerr $686,984 $700,000
$4.431,790 $6,000,579 $5,160,790
12
WWTP ACTUAL BUDGET AND ACTUAL EXPENDITURES
PUBLIC WORKS
Scheduled Estimated Budgeted Carry Cun-entYr Total
Year Project Capital Cost Capital Projects Forward New Budget Project Budget
2012 Bioaugementation Nutrient Rem $350,000
Flow Monitoring $100,000
Sewerline Extensions $875,000
Ultraviolet Disinfection Plant $250,000
W WTP Odor Control $1,175,000
Chemical Feed Building $700,000
Black Cat Trunk/Lift Grinders $100,000
RV Dump $40,000
Vehice Storage Building $75,000
Lab Building Expansion $75,000
Moshers/Menywood Sewer Pipe $250,000
Secondary Clarifier Retrofits $500,000
LakeviewReclaimed Water $650,000
$5,140, 000
2013 Bioaugementation Nutrient Rem $650,000
Flow Monitoring $100,000
Sewerline Extensions $385,000
Ultraviolet Disinfection Plant $50,000
W WTP Odor Control $1,175, 000
DAFT WWTP $125,000
Headworks Fine Screens $250,000
Lab Building Expansion $700,000
Moshers/Merrywood Sewer Pipel $250,000
Digester Grinders $425,000
Fleet Maint Facility $100,000
Black Cat Trunk/Lift Grinders $325,000
Sewer Trunkline Ashford Greens $600,000
Centrifuge Shaftless Screw $150,000
Vehicle Stora a Buildin $500,000
$5,785,000
2014 Sewerline Extensions $396,021
W WTP Odor Control $150, 000
DAFT WWTP $1,100,000
Headworks Fine Screens $1,200,000
Drying Bed Rehabilitation $150,000
Fleet Maint Facility $600,000
Sewer Trunkline Ashford Greens $1,300,000
$4,896,021
2015 Land Acquisition $1,500,000
Sewerline Extensions
' $415,000
I
WWTP Odor Control $150,000
Composting Facility $2,000,000
Emergency Pumping Equipment $100,000
,Drying Bed Rehabilitation $150,000
$4,315,000
WWTP CAPITAL IMPROVEMENT PLAN TOTAL ACTUAL CAPffAL SPENT
FY2011 THROUGH FY2015 $24,567,811 WWTP GRAND TOTAL FY2000 - FY2009 $55,780,989
13
WATER ACTUAL BUDGET AND ACTUAL EXPENDITURES
PUBLIC WORKS Estimated Budgeted Carry Current Yr
Year Scheduled Project Capital Cost Capital Projects Forward New Budget
2010 Urban Renewal $250,000 91000 Well Land $402,776 -$205,000
arerT7air Replacement $0 92000 Water Dept Building
Warerl'ne E~mentions $0 93510 Urban Renewal $84,000 $200,000
Land Acquisifion $128,776 94400 Equipment $20,000
WelAbandonment $90,000 95000 Main Replace $150,000 $179,000
Ground Resevdr $50,000 96107 Ground Reservoir Design $50,000 $50,000
We120Rehab $189,465 96120 We1120b
e127 Pumplwuse Constrocton $87,174 96140 Water Line Ext $513,377 $205,000
96158 Well #27 $259,005
96166 Well #28 $253,587 $180,000
96167 Well 29 $60,000 $90,000
96168 well rehab $140,269 $110,000
$805,415 $1,654,009 $1,088,005
2011 well reconstruction $110,000 91000 Well Land $21,000
water main replacement $480,000 91000 Reservoir Land
waterline construction $400,000 90150 Developer Reimb $500,000
PRV Vault Upgrade $65,000 92000 Water Dept Building $25,000
Ground Reservoir $100,000 93510 Urban Renewal $66,445
Well #29 $410,000 94100 Vehicle Replacement $99,000
Bittercreek Well $50,000 94300 Electronics $96,600
94400 Equipment $60,000
94600 Communication Equip $20,000
95000 Main Replace $314,654 $480,000
96107 Ground Reservoir Design $100,000
96119 Well #19 $55,000
96133 Well #22 $55,000
96140 Water Line Ext $718,919
96158 Well #27 $2,924
96166 Well #28 $393,316
96167 Well 29 $141,584 $410,000
96168 well rehab
$1,615,000 $918,923 $2,640,519
2012 Chlorine Analyzers $50,000
Water Main Replacement $500,000
Waterline Extensions $300,000
Well Reconstruction $110,000
$960,000
2013 Chlorine Analyzers $24,000
Miscellaneous $250,000
Pressure Zone #1 $330,000
Water Main Replacement $1,000,000
Waterline Extensions $100,000
Well Reconstruction $110,000
Bittercreek Meadows Well $100,000
$1,914,000
2014 Pressure Zone #1 $220,000
Water Main Replacement $230,000 WATER CAPITAL IMPROVEMENT PLAN TOTAL
Waterline Extensions $100,000 FY2011 THROUGH FY2015 $6,499,000
Well Reconstruction $110,000
Bittercreek Meadows Well $250,000
$910,000
2015 Water Main Replacement $230,000
Waterline Extensions $100,000
Well #30 $160,000
Well Reconstruction $110,000
Ground Reservoir#3 $500,000
$1,100,000
GRAND TOTAL FY2010 - FY2015 $7,304,415
WATER CAPITAL IMPROVEMENT PLAN TOTAL
FY2011 THROUGH FY2015
$6,499,000
ACTUAL CAPITAL SPENT
WATER GRAND TOTAL FY2000 - FY2009 $13,775,842
14
FUNDING
OVERVIEW
The Enterprise Fund fee structure is designed to separate utility sales and the cost of providing daily
service from connection fees and the cost of capital construction that expands the system. The source for
funding infrastructure expansion was to be assessment fees, the cost charged a new building to connect to
the water and sewer systems.
Another source of capital expansion is contributed capital. Contributed capital is when developers pay to
expand the system to enable expedited development. The lines become the property of the City.
Additionally the Enterprise fund has an existing fund balance a portion of which is available to use for
projects and also generates interest income. The fund balance grew largely in the last two decades as
rapid development growth resulted in a strong revenue stream from assessment or connection fees.
ASSESSMENT REVENUE
Residential &Multi-Family Assessment Sales to
Residential 8r Multi-Family Building Permit Sales
$1o,oao,ooo
$9,000,000
$s,ooo,ooo
$7,000,000
~' $s,ooo,ooo
$s,ooo,ooo
$4,000,000 ~`''' !~
Q $3,000,000 '-
$2,000,000
$1,000,000
~„~ nesiuenuai
Assessment
Sales
t Residential
Building F~rrrit
I I n
aooo
3500
3000
2soo v
2000 ~_'
E
1500 a
looo
500
When a newly constructed home or
business connects to the water and sewer
system they pay a fee designed to recover
the new connection's proportionate share
of the costs of the existing system. During
the last decade, from FY2000 through
FY2010 the City collected a total of $52
million in assessment fees. FY2005 was
the height of the building boom and the
City's assessment revenue topped $10.5
million.
$0 I`.:~-"-'~ x mar m~r~ r,~ r..~a r v~~ wars= ~M°~~="' ~ O
~,yo°°yy~~,yo°~tio°~'~tio°°~ti~~,yo°6~ti~~tio°°~,yo~ytio^° During FY2006 assessment revenue dipped
F ~ ~ F ~ ~ ~ ~ ~ ~ ~ just slightly to $9 million but the rest of the
- - - decade the percentage of the annual
decreases in revenue were significant. FY2010 connection revenue was only $2.3 million dollars. The
vast majority, 79%, of connection revenue was collected from residential building.
Commercial Assessment Sales to Commercial
Building Permits
$2, 500, 000
x$2,000,000
~sl,soo,ooo
d
N$1,oo0,000
Q $500,000
$o
zo
0
The assessment fee was last increased in
October of 2007. The Water assessment
fee is $1,794 per equivalent residential unit
and the Wastewater Treatment Plant
assessment fee is $2,749 per equivalent
unit. Part of the new assessment fee was to
be set aside for the City's capital projects
and part of it was to be used to reimburse
developers if they put in certain oversized
lines they put in.
ti°°° ti°°.~ti°°~ ti°°.~ti°°a ti°°y ti°°° ti°°.~ti°°° ti°°.~ti°^° Projections for the next five year period,
~ ~ ~ ~ `` ~ ~ ~ ~ ~ ocommericai FY2011 through FY2015 are very
Assessment Sales
tBul~ding Pem,it sales ~,~ conservative at $11 million. This forecast
15
120
10o N
d
ao ~,
60 ~E
d
40 a
is built on the residential growth the City has experienced the last couple of years, just fewer than 600
residential building permits. The Public Works Department is currently studying the structure and
amount of the assessment fee and may change it in the future. In keeping with history, the majority of
the revenue is expected to be collected from residential development. Of course if construction in the
City picks up assessments will generate considerably more revenue than forecast.
Date WATER
Residential
Assessments
Commerical
Assessments
Total Water
Assessments WWTP
Residential
Assessments
Commerical
Assessments
Total WWTP
Assessments
Total
Commerical
Total
Residential
T®tal
FY2011 $775,000 $150,000 $925,000 $1,000,000 $250,000 $1,250,000 $400,000 $1,775,000 $2,175,000
FY2012 $782,750 $151,500 $934,250 $1,010,000 $252,500 $1,262,500 $404,000 $1,792,750 $2,196,750
FY2013 $790,578 $153,015 $943,593 $1,020,100 $255,025 $1,275,125 $408,040 $1,810,678 $2,218,718
FY2014 $798,483 $154,545 $953,028 $1,030,301 $257,575 $1,287,876 $412,120 $1,828,784 $2,240,905
FY2015 $806,468 $156,091 $962,559 $1,040,604 $260,151 $1,300,755 $416,242 $1,847,072 $2,263,314
Total $3,953,279 $765,151 $4,718,430 $5,101,005 $1,275,251 $6,376,256 $2,040,402 $9,054,284 $11,094,686
CONTRIBUTED CAPITAL
Contributed capital at the end of FY2009 was a cumulative $135 million dollars. In the past the City
received some grants for Wastewater plant improvements but for all practical purposes this amount
represents sewer and water lines put in by private parties to develop subdivisions. These lines were
subsequently given to the City to maintain and operate.
As with assessments the contribution soared in mid-decade with the building boom and had dropped off
significantly by the end of the decade.
Annual City of Meridian Contributed Capital
$12,000,000
$10,000,000
$s,ooo,ooo _ _ _ __
$s,ooo,ooo
$4,000,000 -
$2,000,000
$o~ ~~~
The City does not budget
for contributed capital or
include it in the capital
improvement plan;
however it is included in
the audited financial
statements as revenue and
a fixed asset.
OPERATING INCOME
The fee system for the
Enterprise Fund was
designed with the intent
that connection revenue
pay for infrastructure
growth and utility sales pay for maintenance and operations. However operating income flows into the
unrestricted fund balance where it is available for replacement and regulatory compliance projects. To
date the City has had one "equity" or unrestricted fund balance in the Enterprise Fund. In the next
accounting period this fund will be split with designations made for specific purposes. The first goal is to
establish a depreciation reserve to be used exclusively for replacement of assets that have reached the end
of their useful life.
16
UTILITY SALES
The fees for water and sewer consist of a base rate and a rate per gallons used. During the last decade the
number of utility accounts virtually doubled. The last three years account growth has settled in at about
2% to 3%. During this time period total audited operating income was $8 million dollars. Audited
income is net of depreciation, and before the administrative operating transfer is made from the general
fund. Adding back the depreciation and subtracting the cash transfer to the general fund operations added
about $30.5 million to the unrestricted fund balance between FY2000 and FY2009. Depreciation for the
period was $26 million.
Over the last two years both water and sewer rates have been increased to cover operating cost and to
provide a margin to start transferring depreciation to a fund that can be used for large replacement or
betterment capital projects.
The following graphs taken from the audited financial reports illustrate changes in sales and operating
cost over the last decade. Miscellaneous income and interest income are not included in the graph.
Enterprise Fund Sales/Expense History
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
~-Gross Sales Revenue
t ~ f Personnel, Operating,
Depreciation
General Fund Admin
Services Transfer
The following table is an estimate of operating revenue that maybe available for capital projects over the
next five years. Gross sales are increased at 5% without any significant rate increase but with minor
inflation adjustments and growth in the accounts (to mirror the last few years). At the same time
operating expenses are only increased at the rate of 5%. In actuality it is likely the Utility will increase
17
rates more than 5% annually in accordance with funding needs. Operating expenses will be monitored
and revenue adjusted accordingly.
Utility Operating Revenue Forecast
Operating
Expenses W/O Funding Deprecation
Date Sewer Water Total Depreciation Stream Expense
FY2011 $10,956,061 $6,710,525 $17,666,586 $12,177,918 $5,488,668 $5,500,000
FY2012 $11,503,864 $7,046,061 $18,549,916 $12,763,756 $5,786,160 $5,775,000
FY2013 $12,079,057 $7,398,354 $19,477,411 $13,378,193 $6,099,218 $6,063,750
FY2014 $12,683,010 $7,768,272 $20,451,282 $14,022,640 $6,428,642 $6,366,938
FY2015 $13,317,161 $8,156,685 $21,473,846 $14,698,576 $6,775,270 $6,685,284
$60,539,154 $37,079,887 $97,619,041 $67,041,084 $30,577,958 $30,390,972
The Enterprise Fund plans to start transferring and setting aside depreciation into a fund that will be used
for major capital replacements and capital repairs. Initially they modeled an annual $2.5 million transfer
but during the upcoming year they will be doing more sophisticated calculations to determine the exact
amount they want to retain in the fund. Transfers higher than $2.5 million are likely. At the end of
FY2010 $25 million dollars in Waste Water Treatment Plant improvements were moved from
construction in progress to fixed assets which will significantly increase depreciation expense from
FY2009 to FY2010.
The next table combines operating, assessment and miscellaneous revenue and includes a subtraction for
the depreciation transfer. The majority of miscellaneous income is the administrative fee the Utility
Billing Department receives for billing and accounting for the City's solid waste contractor. Interest is
included but at a very conservative $200,000. In past years the Enterprise Fund has generated over a
million dollars in interest income but rates are currently so low FY2010 interest will be just under
$300,000.
nterprise Funds Forecast
Fiscal
Year
FY201 1
FY201 2
FY201 3
FY2014
FY201 5
Funds
Available
fro m
Operating
$5,488,668
$5,786,160
$6,099,218
$6,428,642
$6,775,270
Funds
Available
from
A ssessment
Revenue
Miscellaneous
Income
Cash Transfer
to
Depreciation
Fund
$2,175,000 $800,000 $2,500,000
$2,196,750 $800,000 $2,500,000
$2,218,718 $800,000 $2,500,000
$2,240,905 $800,000 $2,500,000
$2,263,314 $800,000 $2,500,000
Depreciation Transfer
Total
Available for
Capital
Projects
$5,963,668
$6,282,910
$6,617,936
$6,969,547
$7,338,584
$33,172,645
-$12,500,000
$20,672,645
18
There are funds available in the existing unrestricted fund balance that can be used for capital projects. At
the time of the writing of this report the 9/30/2010 financial statements were not complete so estimates
reflected below are based on the 9/30/2009 fund balance. As discussed above starting in FY2011 a
reserve for depreciation will be established with transfers from operating income unique from the
unrestricted fund balance. Additionally, Public Works wishes to reserve funds for an operating reserve
and an emergency reserve.
9/30/2009 Ending Fund Balance $29,012,727
9/30/2010 Budgeted not Completed $6,000,000
Minus Operating Reserve $4,500,000
Minus Emergency Reserve $5,000,000
ted Fund Balance Available for Capital Projects $13,512,727
Finally, the last table compares the Enterprise Fund five year capital projects plan with estimated five year
funding availability. Based on the
assumptions made in this report the
fund should generate sufficient
funding to meet their capital goals.
Estimated Available Fund Balance
Estimated Capital Projects Expenditures
Funding Position
$13,512,727
$31,000,000
$3,512,727
19
GENERAL FUND
PARKS and RECREATION DEPARTMENT
OVERVIEW
The City's goal is a park system that features large multi-community parks as a centerpiece with
neighborhood parks and community parks located so that no resident will be further than a mile from a
park. These parks will provide a wide variety of both passive and structured (sports fields) activities for
their immediate neighborhoods.
The ultimate objective
is to have these parks
linked together with a
system ofoff-street
trails. This concept is
called "the String of
Pearls" with the parks
as pearls and the trail
system the string.
Supplementing this
system will be
neighborhood parks
and mini parks
maintained by private
homeowner groups.
PLANNING BACKGROUND
The City's Parks Department is relatively new. There have been several studies that influenced the
development and direction of the parks department.
• July 2000 -Comprehensive Parks & Recreation System Plan -This was the original planning
document that established a design for the City's park system and established objectives for
land acquisition, park development and management and operations.
• July 2002 -City of Meridian Comprehensive Plan -This document provides policies and
direction on how the City should grow and develop.
• June 2003 -Park Impact Fee Ordinance -Revised based on Title 67, Chapter 82 of the Idaho
Code which authorizes the imposition of park development impact fees as an equitable
program for planning and financing park improvements needed to serve new growth and
development.
• August 2003 -Comprehensive Parks and Recreation System Action Plan - Supplement to the
origina12000 Comprehensive Plan, provides specific recommendations on a layout plan for
parks, open space, trails and other recreation facilities and a strategy for funding the Plan.
• April 2005 -The City increased park impact fees to $763.16 for single family residential units
and $674 per multiple family unit.
20
Spring 2006 -The City decided to re-examine the calculation of their impact fee. They hired
BBC Research and Consulting assisted by Spink Butler, LLP and Galena Consulting to
interpret the requirements of the Idaho Code and calculate a new park impact fee as well as
public safety impact fees. The City convenes an advisory committee made of up
representatives from the real estate industry, the building industry, the development industry
and City citizens to make fee recommendations to the City Council based on the study.
• July 2006 -The City Council approved the maximum allowable impact fees for public safety
but approved an impact fee well under the maximum allowable cost for parks. The allowable
park impact fee is $1, 846 and the approved fee is $1,13 8. The effective date for the new fees
was delayed until December 2006.
• July 2007 -The Meridian Pathways Master Plan was completed. This plan provides a plan for
the development of a pathway system throughout the City of Meridian. The plan includes
pathway location descriptions, design guidelines and maintenance recommendations.
• December 2007 -The City Council approved an increase in the park impact fee of $246,
changing the fee from $1,13 8 to $1,3 84.
• January 2010 -Meridian Pathways Master Plan updated.
• ' •. • • ~-
.- ~-
Park Minimum 20,000 square feet Quarter-mile Small one lot parks designed to provide a small
playground and open space within a subdivision.
Development and maintenance is generally the
responsibility of the land developer and homeowner
associations.
Neighborhood Park Seven to fifteen acres One-half mile Small parks designed for non-supervised, non-organized
recreation activities. They have a combination of
playground and park activities. Generally developed
by land developer and maintained by homeowner
associations.
Community Parks Fifteen to thirty acres One to two miles Larger parks that provide active and structured
recreation opportunities. They have parking, restroom,
and picnic facilities.
Regional Parks Minimum fifty acres Entire City Large parks that have space for playgrounds,sports fields,
picnic areas, restrooms, pathways, and specialized
facilities such as skate parks, aquatic facilities, tennis
courts or indoor recreation facilities.
21
INI-PARKS Generations Plaza .25 acres Small downtown plaza with seating and water feature
Downtown park with basketball court, picnic shelter,
Centennial Park .4 acres electronic play structure, and gaming table.
Cox Monument 25 acres Small picnic shelter located on Idaho and Meridian
Fire Station #4 .25 acres Small seating area
Plaza with seating, amphitheater, gathering space, and
City Hall Plaza .75 acres water features
Meridian Bark Park .75 acres Fenced grass area for dogs to be off-leash
TOTAL ACRES 2.66 acres
EIGHBORHOOD
ARKS Chateau Park 6.7 acres Picnic Shelter, playground, basketball, and softball
8th Street Park
4 acres
Grass and picnic area and playground
Heritage Middle School Ball Fields 4 acres
Champion Park 6 acres
Seasons Park 7 acres
Gordon Harris Park 11 acres
Softball fields
Picnic Shelter, playground, basketball, and walking
path
Picnic Shelter, playground, basketball, and walking
path
Picnic Shelter, playground, basketball, pond, and
walking path
Picnic Shelter, playground, basketball, sand pit, and
Renaissance Park 6.5 acres walking path
TOTAL ACRES 45.2 acres
OMMUNITY Picnic shelter, playground, softball and baseball fields,
ARKS Storey Park 15 acres and horseshoe courts
Picnic shelter, playground, skateboard park, softball
Tulley Park 18.7 acres fields, basketball court, and walking path
Picnicshelter, playground,softballfields, basketball
Bear Creek 18.8 acres court, walking path, and winter disc golf course
Picnic shelter, in-line hockey, soccerfield, playground,
Heroes Park 30 acres reclaimed water plaza, and walking path
TO TA L AC R E S 82.5 acres
Handicap assessable playground, soccerfields,
baseball/softball complex, tennis courts, picnic
EGIONAL shelters, concession stand, fishing pond, winter disc
ARKS Settlers Park 56 acres golf, and walking paths
TOTAL ACRES 56 acres
TOTAL DEVELOPED ACRES 187 acres
Bear Creek, Bud Porter, Fothergill, and Renaissance
ATHWAYS Four Existing Pathway Sections 11 acres Park
22
PROJECTS IN PROCESS AND CAPITAL IMPROVEMENT PLAN
As of FY2006 historical data indicated the City had paid an average of $110,000 per acre to purchase park
land and $85,000 per acre to develop park land. Recalculating the average in FY2010 the average land
cost decreased to $40,000 per acre with development cost increasing to $135,000.
Land cost during the last decade has varied widely due to the building boom and subsequent bust. The
most recent purchase of park land, the acquisition of 77 acres in South Meridian in FY2009 for slightly
over $15,000 per acre, significantly lowered the average cost per acre. The average cost per acre to
develop a park has been driven up by the development of Settlers Park which has several amenities not
found in the smaller parks.
GHBORHOOD
Bainbridge Park 7.5 acres In the design phase with no schedule set for construction.
TOTAL ACRES 7.5 acres
Concept plans have been completed for possible combinations of a
dog park with either softball fields or a rodeo grounds. Design and
COMMUNITY development of the park is set to start in FY2013. This land is
PARKS Borup Park 30 acres currently not in the City limits but is in the Citys area of impact.
Storey Park 4.5 acres Section of Storey Park not yet developed.
TOTAL ACRES 34.5 acres
REGIONAL Although the park is substantially complete there are plans to
PARKS Settlers Park eventually add additional tennis courts and a community plaza.
This park land and development will be donated to the City to honor
Julius K. Kleiner, a Treasure Valley farmer and businessman. Once
the park development is complete the Trust will turn it over to the
Julius M. Kleiner Park 60 acres City. The park will be a heavily-treed urban park
Undeveloped parcel of land purchased in 2009. This land is
currently in the City's area of impact and notwithinthe City limits. A
Johnson Property -South concept plan for the park is scheduled for FY2014 but devebpment
Meridian 77 acres will depend on the rate of growth in South Meridian.
TOTAL ACRES '179
23
The following is the Parks and Recreation Department teri year capital improvement plan.
PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2011 TO FY2015
CIP NEW BUDGET NEW BUDGET USE OF TOTAL
DESCRIPTION GENERAL FUND PARK IMPACT FUND BALANCE BUDGET
Pathway Connections $500,000 $500,000
Settler Village Sq Tennis $500,000 $500,000
Field House $25,000 $1,500,000 $1,525,000
Maintenance Shop $1,905,000 $1,905,000
Storey Park Development $300,000 $300,000 $600,000
Rails to Trails $1,000,000 $1,000,000
Borup Construction $200,000 $2,750,000 $2,950,000
77 Acre South Meridian Park $400,000 $400,000
Neighborhood Park Dev $350,000 $350,000
Kleiner Park $160,000 $160,000
Additional Operating Costs $505,938
Parks Subtotal $1,025,000 $4,460,000 $4,405,000 $9,890,000
PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2016 TO F Y2020
CIP NEW BUDGET NEW BUDGET USE OF TOTAL
DESCRIPTION GENERAL FUND PARK IMPACT FUND BALANCE BUDGET
Pathway Connections $500,000 $500,000
77 Acre South Meridian Park $1,400,000 $1,400,000
Neighborhood Park Dev $630,000 $630,000
Land Acquisition $500,000 $500,000 $1,000,000
Parks Subtotal $1,000,000 $2,530,000 $3,530,000
PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2011 TO FY2020
CIP NEW BUDGET NEW BUDGET USE OF TOTAL
DESCRIPTION GENERAL FUND PARK IMPACT FUND BALANCE BUDGET
Parks Total $2,025,000 $6,990,000 $4,405,000 $13,420,000
FUNDING
There are three sources of funding available for park capital development; general revenue from
governmental activities such as property tax and state revenue sharing, park impact fees, and partnerships
and donations. Park impact fees are collected when a residential building permit is sold. These fees can
be used only to develop new parks based on the underlying theory that new residents should help to pay
for new parks built to serve them.
24
Idaho law governs the calculation of impact fees changed recently. The fee calculation factors in several
variables; the amount of new park cost to be picked up by the general fund (proportionate share), the
desired park acres per resident, the cost to purchase park land and the cost to develop it, the average cost
of a house in Meridian, and number of persons per dwelling. Impact fees have been an important resource
in allowing Meridian to purchase and develop park land. The current impact fee for park development is
$1,384 per residential building permit.
As a result of the building boom in the last decade the City collected a significant amount in park impact
fee revenue peaking at $2 million dollars in FY2005. By FY2009 park impact fee had fallen to less than
half that amount.
The current impact fee study and calculation can be found in the Finance Department section of the City
website at www.meridiancity.or>;.
General fund revenue comes from the general tax funds used to operate Fire, Police and other general
government activities. Donations have come from developers, partnerships with community
organizations, and volunteer fund raising efforts. Sometimes land referred to as donated land is actually
land that the City does not collect impact fees for so it is not "donated" in the strict sense of the word.
From fiscal year 1995 through fiscal year 2009 the City has spent almost $25 million on purchases of park
land and park development. Of this amount 30% has been funded by the general fund, 40% by impact
fees, and 30% by donations.
GENERAL FUND $5,817,296 $15,623 $318,901 $39,718 $1,263,474 $7,455,012
IMPACT FEES $3,120,080 $2,554,970 $2,266,665 $1,100,871 $1,041,302 $10,083,888
DONATIONS $1,777,451 $334,300 $3,057,000 $2,225,829 $0 $7,394,580
GRAND TOTAL $24,933,480
We are not projecting another residential building boom in the near future. If we assume the same
amount of construction activity as the last few years we can expect to generate about $5 million dollars of
additional impact fee revenue through FY2015. The capital improvement plan for the same time period is
$9,890,000. This means the City will use $5,430,000 in general fund revenue and fund balance to
complete the capital improvement plan. The Parks capital improvement plan from FY2016 to FY2020 is
$3.5 million using an estimated $2,530,000 in additional impact fee funds and $1,000,000 in general
funds.
PRIORITIES
25
IMPACT FEES $891,706 $1,039,104 $757,749 $800,000 $815,411 $850,000 $850,000 $850,000 E850,000 $850,000 $5,065,411
The Parks and Recreation Department's goal is four developed acres of parkland per 1000 citizens. At
the time of the August 2006 Impact Fee Study and calculation the City had a service level of 2.78 acres
per 1000 population. The Impact Fee Advisory Committee did not include undeveloped parcels of park
land in the service calculation.
At September 30, 2009 the City had 186.7 acres in developed parkland. Based on a population of 75,290
(per COMPASS) the service level was 2.48 acres per 1,000 people. If we include all parkland, developed
and undeveloped for a total of 365.9 acres and use the 2010 COMPASS population forecast of a
population of 80,577 the service level increases to 4.541. Of course completion of development an
additional 179.2 acres will take many, many years.
CHALLENGES
In addition to purchasing and developing park land the City has to maintain parks. Impact fees cannot be
used to maintain developed park land and donations are typically for one-time purchases, not on-going
operating expenses. This means the entire cost of maintenance comes from general tax dollars. In fiscal
year 2009 the City spent approximately $1.1 million dollars in personnel and operating money to maintain
its parks.
Of course maintenance cost per acre varies from park to park depending on the amenities. Using the
FY2010 budget we calculate an average cost per acre to maintain all of the City's parks at $5,947. As the
City adds park land and recreation sites personnel and maintenance costs continue to increase. If all of
the projects in the five year plan are completed we expect the operating cost to maintain parks will
increase by $505,000.
FIRE DEPARTMENT
OVERVIEW
The City of Meridian hired its first full-time firefighter in 1991. By 2010 the Meridian Fire Department
has 66 full time employees with an additional employee budgeted for FY2011. In the 1950's a rural
district was formed to serve the area outside the city limits. The rural district and the City combined
forces to serve a 54 square mile jurisdiction that stretches from the south channel of the Boise River to the
north, Lake Hazel to the south, Cloverdale Road to the east and McDermott Road to the west.
Currently the rural fire district taxes pay for
approximately 20% of the department's expense
with city taxes paying for 80%. This percentage
has changed over time as the city limits expand
and the rural fire department boundaries
decrease. At some point in the near future the
proportion paid for by the city will increase.
The City has five fire stations and a training
tower. Fire Station #1 is a three bay fire station
and includes the administrative offices. The
training tower is located at Fire Station #1 as is
the ladder truck. Fire Stations #2, #3, #4 and #5
26
are two bay stations. Each station houses an engine that is capable of delivering fire, rescue and advance
life-support (ALS) care within a stated goal of 4 minutes.
Current cost to build a new two bay fire station
is about $1.4 million. Land for Fire Station's
#4 and #5 was donated by the developers. The
cost of a fire engine with equipment is around
$410,000. The City has been rehabbing one or
two fire engines annually at a cost of $200,000
per engine.
The decision to build a new station depends on
population growth in a specific geographic
area. In the last decade the City built five
stations, however this type of growth is not
predicted for the next decade.
$200,000
$200,000
$410,000
The following are the Fire Department ten year capital improvement plans.
FIRE DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2011 TO FY2015
CIP NEW BUDGET NEW BUDGET NEW BUDGET
city
Rural Fire District-
Building/City -Land
City
Rural Fire District-
Building/City -Land
Rural Fire District-
Building/City -Land
Rural Fire District-
Building/City -Land
City
City
City
City
City
City
City
City
City
Rural Fire District
USE OF
DESCRIPTION GENERAL FUND FIRE IMPACT RURAL FIRE FUND BLANCE
Refurbish Engine #39 $200,000
Refurbish Engine #32
Refurbish Fire Engine #31
Replace Engine
Fire Station #6
Aerial Truck Station #6
Purch Station #5 from RF District
Replace Eng #33 Pierce
Replace Engine #34 Pierce
Replace Water Tender #31
$410,000
$410,000
$240,000
Location
Fire Station #1 540 E. Franklin
Training Tower 540 E. Franklin
Fire Station #2 2401 N. Ten Mile Rd
Fire Station #3 3545 N. Locust Rd
Fire Station #4 2515 S. Eagle Rd
Fire Station #5 6011 N. Linder Rd
VEHICLES
1982 Pierce Engine (311)
1986 Pierce Engine (306)
1993 Pierce Engine (304)
2000 Pierce Engine (302)
2002 Pierce Engine (301)
2004 Pierce Engine (303)
2006 Pierce Dash Pumper
2008 Pierce Engine (305)
2008 Pierce Ladder (T-31)
2000 Water Tender (320)
$1,550,000
$1,000,000
$1,394,000
$2,070,000 $2,394,000 $1,550,000
27
FIRE DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2016 TO FY2020
CIP NEW BUDGET NEW BUDGET NEW BUDGET USE OF
DESCRIPTION GENERAL FUND FIRE IMPACT RURAL FIRE FUND BLANCE
Water Tender $240,000
Fire Station #7
Engine Station #7
Heavy Rescue Truck
Refurbish Engine #305
Repace Engine #312
Purchase Station #6 frm RF
Fire Station #8
Engine Station #8
$500,000
$200,000
$410,000
$410,000
$1,550,000
$1,550,000
$1,550,000
$410,000
$1,350,000 $2,370,000 $3,100,000
FUNDING
In December of 2006 the City instituted a fire impact fee to help pay for the cost of constructing fire
stations and paying for major equipment necessary due to growth. The fee is $377 per residential
building permit and .25 per square foot per commercial building permit.
Once the City started collecting impact fees it was necessary to repay the Rural Fire District back for
impact fees collected for capital items they provided for the City that were included in the impact fee
calculation.
The other source of funding is of course the general fund, the general tax revenues and fees used to fund
public safety and parks and recreation. Developers have also donated a couple of the parcels of land the
City used for fire stations.
The cost of building a fire station is small compared to the cost to staff a fire station. Starting in fiscal
year 2005, the City made the decision to staff the fire stations with paramedics. The majority of fire calls
are medical and the City felt that since fire is the first on scene it would be beneficial to have medical
treatment administered immediately.
The FY2009 budget for Fire Department personnel, including administration and fire fighters was $6.6
million. It is anticipated that each fire station added will increase operating costs by close to $900,000
and the aerial truck will increase personnel expense by almost $300,000. This comes to a total increase in
operating cost per the Fire Department CIP in the next ten years of about $3 million.
Some years ago the City established a fund to save for fire truck purchases. In FY2009 this fund was
changed to a Public Safety fund. Savings from Police and Fire operating budgets to actual for FY2009
were transferred into the fund. Additionally the City budgeted the allowable 3% property tax amount for
FY2010 all into the Public Safety fund. The fund ended FY2010 with a balance of about $1.5 million.
The FY2009 savings transfer of $1.4 million was a bit of an anomaly. This amount was largely Police
personnel savings. For several years the Police had several unfilled positians. Currently, almost all of
those positions are filled which reduces salary savings.
As discussed in the Park's section at this time we cannot expect much growth in impact fees. It appears
reasonable to expect that the City will generate $1.7 million dollars in impact fees from FY2011 to
FY2020.
28
The impact fee money will go to repay the Rural Fire District. We anticipate that the Rural Fire District
will turn around and pay for Fire Stations six, seven and eight for a total of $4,650,000. To complete
funding the Fire Department CIP the general fund will need to provide $3,420,000. The Rural Fire
District will help will some of the additional almost $3 million in operating that accompanies this CIP.
However to what degree is not certain. At the current cost sharing ratio of 20% they would pick up
almost $600,000. However it is likely that the Rural cost sharing percentage will decrease.
Finally depending on growth the City may not need to build 3 fire stations in the next ten years.
PRIORITIES
Decisions to add stations are based on an area's population, number of calls, and response time. The goal
is to keep response times under four to five minutes.
CHALLENGES
Between 2000 and 2008, during the period of rapid population growth, Meridian was able to build 5 fire
stations. The partnership with the Rural Fire District was an invaluable funding mechanism during this
period.
The future challenge is not just the funding for the initial fire station, but the operating cost. The City
now has 57 Fire Fighters and Fire Fighters/Paramedics staffing the five stations plus 9 administrative
staff.
The desire to maintain or increase service levels will have to be balanced with the funding available from
property tax revenue to sustain on-going operating costs. For the FY2011 budget Police and Fire budgets
equaled the total amount of FY2011 property tax.
POLICE DEPARTMENT
OVERVIEW
In June of 2002 the Meridian Police Department moved from their tiny, cramped building and mobile
office trailer into a $4,000,000 30,000 square foot station located at 1401 E Watertower. The station was
funded through judicial review/confirmation. This is a process where the City is allowed to take on debt
based on approval from the court system. The City went through a trustee and released a bond issuance.
The City paid the bond issuance in full in August of 2010.
In 2002 when they moved into their new building the Police Department had a staff of 55, currently the
Police Department is the largest of all City departments with 106 employees, 87 of whom are sworn
officers. This doubling of staff has created the need for additional station space. The increase in sworn
officers has also led to the decision that the City would benefit from having a firing range/training center
located next to the station.
29
IMPACT FEES $445,555 $511,525 $241,814 $270,000 $220,523 $300,000 $300,000 $300,000 $300,000 $300,000 $1,720,523
Normally in our capital improvement
plans we include only capital
construction or very expensive pieces of
equipment. However the due to the large
size of the Police Department vehicle
fleet (60 vehicles) and the significance of
the annual replacement costs we are
including replacement of Police vehicles
in this capital improvement plan.
The vehicles in the Capital Improvement
Plan are replacement vehicles and they
are replaced based on
Police fleet recommendations established by the Michigan State Police. The City tries to replace marked
cars at a minimum of three (3) years old with 85,000 or more miles on the odometer (engine idle hours
can be added as well). The ratio used for to purchase new marked cars is one (1) new car for every three
(3) new officers.
Below are the ten year capital improvement plans for the Police Department.
POLICE DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2011 TO FY2015
CIP NEW BUDGET NEW BUDGET USE OF TOTAL
DESCRIPTION GENERAL FUND POLICE IMPACT FUND BLANCE BUDGET
Police Replace Vehicles $1,517,500 $1
517
500
Phone purchase VOIP $62,000 ,
,
$62
000
Animal Shelter $250,000 $300,000 $650,000 ,
$1
200
000
Police Training Center $237,391 $3,262,609 ,
,
$3
500
000
Police Substation FS #6 $77,500 ,
,
$77,500
POLICE DEPARTMENT CAPITAL IMPROVEMENT PLAN FY2016 TO FY20120
CIP NEW BUDGET NEW BUDGET USE OF TOTAL
DESCRIPTION GENERAL FUND POLICE IMPACT FUND BLANCE BUDGET
Station Expansion $2,500,000 $1,000,000 $3,500,000
Replacement Vehicles $1,000,000 $1,000,000
$3,500,000 $1,000,000 $0 $4,500,000
FUNDING
Like the Fire Department, the Police Department has experienced consistent growth and is the largest
general fund department. Police are 45% of the FY2011 general fund (excluding the Development
Services Fund) personnel and operating budget. The Police personnel budget alone is $9.7 million
dollars. To date only general fund money has been used to finance substantive Police capital purchases.
When the impact fee study was completed in FY2006 the Police Department did not include many capital
projects in their portion of the City's ten year capital improvement plan and as a result their established
impact fee is rather small at $85 per residence and .06 cents per commercial square foot. Now, with the
station expansion and the training center in the capital improvement plan the fee would increase.
30
We plan to fund the Police ten year $10.8 million dollar capital improvement plan with 49% general fund
revenues, 15% impact fees, and 36% Public Safety and General Fund fund balances. Estimated impact
fee revenue through FY2015 with no change in the current fee is below.
PRIORITIES
The police operation for the City of Meridian is centrally located off Watertower Ln. and coverage to the
City is by car. The current coverage area extends over 46 square miles (40 within the City limits).
Programmed replacement of fleet vehicles is important so department can maintain reliable vehicles on
the streets of Meridian for visual patrol and to maintain a 3 to 4 minute response time to emergencies.
Training and the facilities to accomplish such is also a priority for the department over the next three
years. A firearms training range and classroom to be located on a portion of the grounds immediately
adjacent to the department are a number one priority to accommodate the current and future training
needs. There is currently no facility of this type in Meridian and access to facilities within the Ada &
Canyon County area is limited.
A second priority is a larger animal shelter. The City has outgrown the small animal shelter located at the
Waste Water Treatment Plant.
A third priority that will be addressed the later part of the ten year capital improvement plan is having
sufficient space to maintain the patrol operation within the current building.
CHALLENGES
The fleet of Police vehicles has grown to sixty plus so managing and funding replacement has become
more challenging.
It will be important that Police be able to increase their impact fee to help the General Fund finance a
larger animal shelter and expand the Police station to keep up with growth. Even though the numbers
support increasing the fee the City experiences resistance from the building community whenever impact
fees are broached. This reduces the political will to change the fee.
31
IMPACT FEES $103,116 $126,770 $54,824 $60,000 $313,525 $60,000 $60,000 $60,000 $60,000 $60,000 $613,525
OTHER GENERAL FUND
OVERVIEW
The City completed the construction of a 100,000 square foot City Hall in 2009. The building is located
in downtown Meridian at 33 E. Broadway. Several
departments are housed in the building including Planning,
Public Works and the Building Department, Finance,
Information Technology, the Mayor's Office, the City
Clerk, City Attorney's Office, Human Resources, Parks
Administration, City Council, and Fire Administration.
The building also includes indoor and outdoor public
spaces for art, performances and meetings.
The building was financed with funds in the capital
improvement fund, the unreserved general fund balance
and $4.5 million from the enterprise fund.
The only administrative capital expenses on the ten year
horizon are for information technology. This includes
software upgrades, and replacement of hardware. Total
cost for ten years is slightly over $2 million dollars.
Funding for these expenditures comes from annual
revenues and is generally split between the general fund
and the enterprise fund.
32
The tables below consolidate the General Fund capital improvement plans for the period FY2011 through
FY2020.
GENERAL FUND CAPITAL IMPROVEMENT PLAN FY2011 TO FY2020
CIP
DESCRIPTION NEW BUDGET
GENERAL FUND NEW BUDGET
PARK IMPACT NEW BUDGET NEW BUDGET NEW BUDGET
FIRE IMPACT POLICE IMPACT RURAL FIRE FUND BALANCE TOTAL
BUDGET OPERATING
COSTS
Borup Construction $200,000 $2,750,000 $2,950,000
Rails to Trails $1,000,000 $1,000,000
Storey Park Development $300,000 $300,000 $600,000
Settlers Village Sq Tennis $500,000 $500,000
Pathway Connections $1,000,000 $1,000,000
So Meridian 77 acre develop $400,000 $400,000
Settlers Village Sq phase #3 $1,400,000 $1,400,000
Neighborhood Park Develop $980,000 $980,000
Field House $25,000 $1,500,000 $1,525,000
Land Acquisition $500,000 $500,000 $1,000,000
Maintenance Shop $1,905,000 $1,905,000
Kleiner Park $160,000 $160,000
Additional Operating Costs $0 $579,824
Parks Subtotal $2,025,000 $6,990,000 $0 $0 $0 $4,405,000 $13,420,000
Phone Purchase VOIP $62,000 $62,000
Animal Shelter $250,000 $300,000 $650,000 $1,200,000
Police Training Center $237,391 $3,262,609 $3,500,000
Station Expansion $2,500,000 $1,000,000 $3,500,000
Replacement Vehicles $2,517,500 $2,517,500
Police Substation FS #6 $77,500 $77,500
Additional Operating Costs $493,744
Police Subtotal $5,329,500 $0 $0 $1,614,891 $0 $3,912,809 $10,857,000
Refurbish Engine #39 $200,000 $200,000
Refurbish Engine #32 $200,000 $200,000
Refurbish Engine #31 $200,000 $200,000
Replace Engine $470,000 $410,000
Fire Station #6 $1,550,000 51,550,000
Aerial Truck Station #6 $1,000,000 $1,000,000
Purchase FS #5 Rural Fire $1,394,000 $1,394,000
Replace Engine #33 $410,000 $410,000
Replace Engine #34 $410,000 $410,000
Replace Water Tender #31 $240,000 $240,000
Water Tender $240,000 $240,000
Fire Station #7 $1,550,000 $1,550,000
Engine Station #7 $410,000 $410,000
Heavy Rescue Truck $500,000 $500,000
Refurbish Engine #305 $200,000 $200,000
Repace Engine #312 $410,000 $410,000
Purchase Station #6 frm RF $1,550,000 $1,550,000
Fire Station #8 $1,550,000 $1,550,000
Engine Station #8 $410,000 $410,000
Additional Operating Costs $2,940,107
Fire Subtotal $3,420,000 $0 $4,764,000 $0 $4,650,000 $0 $12,834,000
City Computer Replacement $730,000 $730,000
Software $425,000 $425,000
IT ReplacementlHardware $982,000 $982,000
Additional Operating Costs $40,000
IT Subtotal $2,137,000 $0 $0 $0 $0 $0 $2,137,000 $0
GRAND TOTAL $12,911,500 $6,990,000 $4,764,000 $1,614,891 $4,650,000 $8,317,609 $39,248,000 $4,053,675
Total Funds Available $10,000,000 $8,792,222 $4,478,656 $1,429,782 $4,650,000 $8,317,609 $37,668,269
Under/Over FUNDS ($2,911,500) $1,802,222 ($285,344) ($185,109) $0 $0 ($1,579,731)
33
GENERAL FUND CAPITAL IMPROVEMENT PLAN FY2011 TO FY2015 -SUMMARY
CIP NEW BUDGET NEW BUDGET NEW BUDGET NEW BUDGET NEW BUDGET TOTAL
DESCRIPTION GENERAL FUND PARK IMPACT FIRE IMPACT POLICE IMPACT RURAL FIRE FUND BALANCE BUDGET OPERATING COST
Pathway Connections $500,000 $500,000 525,000
Settler Village Sq Tennis 5500,000 $500,000 $10,000
Field House $25,000 $1,500,000 51,525,000 5260,000
Maintenance Shop $1,905,000 $1,905,000 $15,000
Storey Park Development $300,000 5300,000 5600,000 $6,860
Rails to Trails 51,000,000 57,000,000 550,000
Borup Construction $200,000 52,750,000 S2,9b0,000 $130,600
77 Acre South Meridian Park 5400,000 5400,000
Neighborhood Park Dev $350,000 $350,000 518,578
Kleiner Park $160,000 5160,000
Additional Operating Costs
ParKsSubtotal $1,025,000 $4,460,000 $0 $0 $0 $4,405,000 $9,890,000 5505,938
Police Replace Vehicles 51,517,500 _ 51,617,b00
Phone purchase VOIP $62,000 $62,000 53,000
Animal Shelter 5250,000 $300,000 5650,000 51,200,000 5139,544
Polies Training Center $237,391 $3,262,609 $3,500,000 5250,000
Police Substation FS #6 S77,b00 E77,b00 51,200
Additional O eratin Costs
Police Subtotal $1,829,500 $0 SO $614,891 _ $0 $3,912,609 $8,357,000 5393,744
Refurbish Engine #39 $200,000 5200,000
Refurbish Engine #32 $200,000 $200,000
Refurbish Fire Engine #31 5200,000 $200,000
Replace Engine $410,000 $410,000
Fire Station #6 51,550,000 51,550,000 5856,000
Aerial Truck Station #6 $1,000,000 51,000,000 $284,107
Purchase Station #5 from Rur al Fire 51,394,000 51,394,000
Replace Eng #33 Pierce $410,000 5410,000
Replace Engine #34 Pierce $410,000 $470,000
ReplaceWalerTender#31 $240,000 $240,000
Additional O eratin Costs _ $0
Fire Subtotal $2,070,000 $0 $2,394,000 $0 $1,550,000 $0 $6,014,000 51,140,107
City Computer Replacement 5365,000 $366,000
Software 5212,500 $212,500
IT Replacement/Hardware $491,000 $491,000
Additional0 eratin Costs $20,000
IT Subtotal 51,068,500 SO EO 50 EO $0 51,068,500 $20,000
GRAND TOTAL
$6,993,000
54,460,000
$2,394,000
5674,897
57,660,000
58,317,609
$23,329,500 Increase in
52,059,789 Annual Cost
Total Funds Available 55,000,000 54,396,717 $2,239,328 5714,891 51,660,000 58,317,609 522,217,939
peratin
Additional O
_
Under/Over FUNDS $993,000) $63,889 (5154,672 $100,000 EO $0 (51,117,561
34
GENERAL FUND CAPITAL IMPROVEMENT PLAN FY2016 TO FY2020
CIP NEW BUDGET NEW BUDGET NEW BUDGET NEW BUDGET NEW BUDGET TOTAL
DESCRIPTION GENERAL FUND PARK IMPACT FIRE IMPACT POLICE IMPACT RURAL FIRE FUND BALANCE BUDGET OPERATING COST
Pathway Connections $500,000 $500,000 $25,000
So Meridian 77 acre develo p $p
Settlers Village Sq phase #3 $1,400,000 $1,400,000 $25,000
Neighborhood Park Develo p $630,000 $630,000 $23,886
Field House $0
Land Acquisition $500,000 $500,000 $1,000,000
$0
Parks Subtotal $1,000,000 $2,530,000 $0 $0 $0 $0 $3,530,000 $73,886
Station Expansion $2,500,000 $1,000,000 $3,500,000 $100,000
Replacement Vehicles $1,000,000 $1,000,000
Police Subtotal $3,500,000 $0 $0 $1,000,000 $0 $0 $4,500,000 $100,000
Water Tender $240,000 $240,000
Fire Station #7 $1,550,000 $1,550,000 $900,000
Engine Station #7 $410,000 $410,000
Heavy Rescue Truck $500,000 $500,000
Refurbish Engine #305 $200,000 $200,000
Repace Engine #312 $410,000 $410,000
Purchase Station #6 frm RF $1,550,000 $1,550,000
Fire Station #8 $1,550,000 $1,550,000 $900,000
En ine Station #8 $410,000 $410,000
Fire Subtotal $1,350,000 $0 $2,370,000 $0 $3,100,000 $0 $6,820,000 $1,800,000
City Computer Replacement $365,000 $365,000
Phone purchase VOIP $212,500 $212,500
IT Replacement/Hardware $491,000 $491,000
Additional0 eratin Costs $0 $20,000
IT Subtotal _ $1,068,500 __ $0 $0 $0 $0 $0 $1,068,500 $20,000
Increase in
Annual
Operating
GRAND TOTAL $6,918,500 $2,530,000 $2,370,000 $1,000,000 $3,100,000 $0 $15,918,500 $1,993,866 Cost
Total Funds Available _ $5,000,000 $4,396,111_ $2,239,328 $7
14,891 $3,100,000 $0 $15,450,330
Under/Over FUNDS ($1,918,500) $1,866,111 ($130,672) _
_
($285,109) $0 $0 ($468,170)
35
GENERAL FUND FUNDING SUMMARY
The City of Meridian does not plan to seek debt financing for any of its capital projects. The City prefers
to fund capital projects from fund balance, new discretionary revenue or impact fees. Impact fees
applicable to each department have been discussed about.
Fund Balance
At the end of FY2009 the City had a general fund balance of $22,411,123. This fund balance is
categorized as follows:
Impact Fee Fund - $1,739,920
Reserved for Capital Improvements - $1,741,933
Reserved for Police Center Debt Service - $400,000
Public Safety Fund - $1,522,860
Unreserved - $17,006,410
At the time of the writing of this report it does not appear that activities in FY2010 decreased the
unreserved portion of the fund. The City will also maintain an emergency unreserved fund balance of
about $8,000,000 to cover four months of general fund personnel and operating expenses. The other
$9,000,000 we have programmed into our capital improvement plan for projects that we feel are
necessary.
We can expect some funding available from annual general fund revenue. The past decade the City has
experienced double digit annual growth in property tax due to the volume of new construction. From
FY2005 through FY2011, between property tax and all other general sources of revenue the City had a
cumulative $19 million to spend on general fund enhancements, including capital projects and new
personnel and operating.
Consequently, the City's budget has grown as well. The historical average base budget (personnel and
operating expenses) growth for the general fund over the last eight years has been 47%. The general fund
includes Administration, Parks and Recreation, Police, and Fire. Administration is includes numerous
departments; City Clerk, City Hall, Council, Finance, Human Resources, Information Technology, Legal,
and some part of Planning.
If we use a very conservative revenue forecast with property tax growing at only 4%, the 3% allowable
increase and a 1 % construction growth rate and allow the operating expenses to grow at only 3% the City
could expect to generate around $6.5 million dollars in "discretionary" revenue between FY2012 and
FY2015. This $6.5 million does take into account the operating expenses necessitated by the capital
improvement plan. The capital improvement plan brings with it at least an extra $2 million in operating
expense with Fire Station #6 and the aerial fire truck alone requiring an extra $ l . l million, largely in
personnel expenses.
Of course it is not realistic to expect the only enhancements made will be the items in the capital
improvement plan. Staff will be added unrelated to a particular capital project, and operating costs will
increase more than 3% due to enhancements or increasing costs for an existing program. This funding
forecast is to provide a base forecast for decision making as the forecast is continually adjusted as more
current and new information becomes available.
36
If the rate of new residential and commercial growth continues at the same pace as the last two years
some items in the plan will be pushed into the future since they will not be needed to maintain service
levels. If the rate of growth increases above the levels of the forecast the base will grow more than 3%
but will be matched by a corresponding growth in revenue.
ENDING - to be added
37
Meridian City Council Meeting
DATE: December 14, 2010
ITEM TITLE:
PROJECT NUMBER:
Development Services Division: Adoption of the 2009 International Building Code, 2009
International Residential Code, 2009 International Energy Conservation Code, and
updates to Plumbing, Mechanical, and Electrical Codes
MEETING NOTES
~le~ ~ ^~'~ ~~~
~~~~~' ~I~~u
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
ITEM NUMBER:
DRAFT
CITY OF MERH)IAN ORDINANCE NO.
12-14-10
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 10-1-1, REGARDING
ADOPTION OF THE 2009 INTERNATIONAL BUILDING CODE, 2009 INTERNATIONAL
ENERGY CONSERVATION CODE AND 2009 INTERNATIONAL RESIDENTIAL CODE;
AMENDING MERIDIAN CITY CODE SECTION 10-1-3, REGARDING AMENDMENTS TO
ADOPTED CODES; AMENDING MERIDIAN CITY CODE SECTION 10-1-5(E) AND 10-1-
5(F) REGARDING SOLID FUEL HEATING APPLIANCES; AMENDING MERIDIAN CITY
CODE SECTION 10-1-8(A), REGARDING PENALTIES; AMENDING MERIDIAN CITY
CODE SECTION 10-2-4(E), REGARDING PLUMBING PERMIT FEES; AMENDING
MERIDIAN CITY CODE, SECTION 10-3-4(I), REGARDING ELECTRICAL PERMIT FEES;
AMENDING MERH)IAN CITY CODE, SECTION 10-5-3, REGARDING MECHANICAL
PERMIT FEES; ADOPTING THE 2009 INTERNATIONAL MECHANICAL CODE AND
INTERNATIONAL FUEL GAS CODES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), the City Council of the City of
Meridian hereby finds that good cause exists for the following amendments to the 2009 International
Building and Residential Codes, and that such amendments are reasonably necessary for the expedient
administration of the codes and the protection of the public health, safety, and welfare;
WHEREAS, pursuant to Idaho Code section 39-4116(4), the City Council of the City of
Meridian hereby finds that the following amendments do establish at least an equivalent level of
protection to that of the 2009 International Codes; and
WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), a public hearing on the
amendments was conducted on January 25, 2011 following publication of notice of the time and place
thereof in the Valley Times on December 20 and 27, 2010 and provision of the proposed language of
this ordinance to the entities identified in section 39-4109(5), as enumerated in Exhibit A hereto, on
December 15, 2010;
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO:
Section 1. That Meridian City Code section 10-1-1 is amended as follows:
10-1-1: ADOPTION OF INTERNATIONAL BUILDING CODE, INTERNATIONAL ENERGY
CONSERVATION CODE AND INTERNATIONAL RESH)ENTIAL CODE:
There is hereby adopted by the mayor and the city council, for the purposes of regulating the erection,
construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy,
equipment use, height, area, and maintenance of all buildings or structures; providing for the issuance
of permits, and collection of fees thereof; and providing for penalties for the violation thereof, certain
building codes known as the International Building Code (hereinafter "IBC"), International Residential
Code (hereinafter "IRC"), and International Energy Conservation Code (hereinafter "IECC"),
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE I OF 9
DRAFT 12-14-10
published by the International Code Council, being particularly the 2AAFr2009 editions thereof and the
whole thereof, and the same are hereby adopted and incorporated in full as if set forth at length herein,
including all appendices thereto, save and except such portions as hereinafter deleted, modified or
amended by section 10-1-3 of this chapter. From the date in which this chapter takes effect, the
provisions thereof shall be controlling within the limits of the city.
Section 2. That Meridian City Code section 10-1-3 is amended as follows:
10-1-3: AMENDMENTS TO ADOPTED CODES:
To the extent that any provision of the IBC IRC IECC or UCBC conflicts with a provision of Idaho
Code the provision of Idaho Code shall prevail. Additionally, Tthe following amendments to the
adopted codes shall apply:
A. IBC Section 105.1 ' +' "' '''"°^ "^'' shall be amended with the addition of
subsection 105.1.3, to provide as follows:
105.1.3 Permits Required For Prefabricated and Mobile Structures. No prefabricated structure,
mobile home, or house trailer shall be installed, erected, constructed, enlarged, altered, repaired,
moved, improved, removed, converted or demolished unless a separate permit for each building or
structure has first been obtained from the building official.
B. IBC Section 109."~4' ' +' """'"a'°^ "^a shall be amended to provide as follows:
109.2 ~2-Permit Fees. The fee for each permit shall be as set forth pursuant to a schedule of
permit fees as established by resolution of the city council. The determination of value or valuation
under any of the provisions of this code shall be made by the building official. The value to be used
in computing the building permit and building plan review fees shall be the total value of all
construction work for which the permit is issued as well as all finish work, painting, roofing,
electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other
permanent equipment. Final building permit valuation shall be set by the building official for all
permits that require initial estimated valuation and final estimated valuation by the applicant.
Payment of permit fees is required at the time the permit is issued. Permits shall not be issued until
fees are paid.
C Anew section, Section 109 61, shall be added to the IBC to provide as follows-
Permit fee refunds Up to eighty percent (80°Io) of the perinlt fee paid may be refunded to the
permit holder won request The permit holder shall request such refund in wntmg to the Bulldin~
Official no later than one hundred eighty (180) days following the date of permit Issuance. Plan
review fees shall not to be refunded in part or in whole after completion of plan review.
D Anew section Section 109 6 2, shall be added to the IBC to provide as follows:
Permit Transfer A building permit granted pursuant to this code may be transferred from one
,permit holder to a another permit holder upon written request by the current permit holder to the
Building Official Expired permits may not be transferred No permit transfer may be made
without written approval of the Building Official• if transfer is attempted without wntten approval
of the Building Official such permit shall be deemed void.
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 2 OF 9
DRAFT 12-14-70
~E. IBC Section 312.1 ' ' '' ''' "'~ shall be amended with the deletion of the
requirement for agricultural buildings to comply with the international energy conservation code.
F Anew section, Section 1805 3 1, shall be added to the IBC to provide as follows:
1805 31 Waterproofing Hydraulic Elevator Shaft Pits Elevator shafts shall be deslgned to Drevent
the intrusion of water into the hydraulic elevator shaft pit with accommodarion made for the hl~h
groundwater table in the city of Meridian in accordance with American Soclety of Mechanical
Engineers standard A17.1 section 2.2.2.3.
DG. IBC Section , Qn n • *• ~ ~- •ia• a i~ n i. „aea .:+;; ~i,,, .,aa;+;,.....F
.. 180714 shall be deleted, and replaced with language to provide as
follows:
1807.1.4 1 Q~ Wood footings or foundations. Regardless of the provisions of the
international residential code, this chapter, related chapters, appendices or tables, the city of
Meridian shall not allow the use of wood, treated or otherwise, for footings or foundations.
_H IBC Section 3002 4 shall be amended to provide as follows:
3002 4 Elevator car to accommodate ambulance stretcher. Where elevators are Drovided in
buildings two (2) or more stories above or two (2) or more stories below grade plane at least one (1)
elevator shall be provided for fire department emergency access to all floors. The elevator car shall be
of such a size and arrangement to accommodate an ambulance stretcher twenty-four by eII?hty-four
inches (24" x 84") with not less than five inches (5") radius corners in the horizontal, open position
and shall be identified bathe international symbol for emergency medical services (star of llfe). The
symbol shall not be less than three inches (3") high and shall be placed inside on both sldes of the
hoistway door frame.
1/
EI. The appendices of the international building code shall be amended with the deletion of ~x
A appendices A (employee qualification)• C (agricultural buildings)• and K (ICC electrical code).
All other appendices shall be mandatory.
F~. The international residential code shall be amended with the deletion of parts VII (plumbing) and
VIII (electrical) and ~pendix L (permit fees).
GK. IRC Section R402.1 ' shall be amended to provide as follows:
R402.1 Wood. Regardless of the provisions of the international building code, this chapter, related
chapters, appendices or tables, the city of Meridian shall not allow the use of wood, treated or
otherwise, for footings or foundations.
AIL. IRC Section R~99.3 R302.6 ' shall be amended to provide as
follows:
R~A9:-3 R302 6 Dwelling/garage fire separation The garage shall be separated as required by
Table R302 6 Openings in garage walls shall comply with Section R302.5. This provision does
not apply to garage walls that are perpendicular to the adiacent dwelling unit wall. Walls and
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 3 OF 9
DRAFT
12-14-10
ceiling of garages shall be covered with not less than 5/s-inch (15.9 mm) type X gypsum board or
equivalent.
M Section R105 2 (1) of the International Residential Code shall be amended to include the
following•
R105 2(1) Work exempt from permit.
***
11 One story detached accessory structures used as tool and storage sheds playhouses and similar
uses shall not exceed a floor area of one hundred twenty (120) square feet and a maximum hel~ht
of eight feet (8') measured to midpoint Midpoint shall be defined from i;rade Ground level) to
midpoint between the top of the wall and the peak of the finished roof The detached accesso~
structure placement in rear yard setbacks or side yard setbacks must conform as specified by the
Meridian Planning Department.
N Anew section, Section R108 5 1, shall be added to the IRC to provide as follows:
R108 5 1 Permit fee refunds Up to eighty percent (80°Io) of the permit fee paid may be refunded
to the permit holder upon request The permit holder shall request such refund in writinc to the
Building Official no later than one hundred eighty (180) days followln~ the date of permit
issuance Plan review fees shall not to be refunded in part or in whole after completion of plan
review.
O Anew section, Section R108 5 2, shall be added to the IRC to provide as follows:
R108 5 2 Permit Transfer A buildingpermit granted pursuant to this code may be transferred
from one permit holder to a another permit holder upon written request by the current permit holder
to the Building_Official Expired permits may not be transferred No permit transfer may be made
without written approval of the Buildi~ Official• if transfer is attempted without written approval
of the Building Official such hermit shall be deemed void.
Section 3. That Meridian City Code section 10-1-5(E) and 10-1-5(F) are amended as follows:
10-1-5: SOLID FUEL HEATING APPLIANCES:
~*~
E. Denial of Permit:
1. Upon a showing of sufficient cause to believe that grounds exist for the denial of a permit, the e-i~
e~e~ building official or his designee may deny said permit by sending a written
notice containing the grounds for said denial and the applicant's appeal rights to the city council.
Such written notice shall be mailed regular first class postage.
2. Failure of a person to actually receive a notice sent shall not invalidate the denial.
3. The applicant, upon receiving notice of the denial, may appeal said denial by filing a written
application with the city clerk for a hearing before the city council. Such written appeal must be
filed with the city clerk within fifteen (15) days of the issuance date of the notice of denial.
F. Denial Hearing and Determination By Board: At any hearing before the city council pursuant to this
section applicant may present evidence, call witnesses and be represented by counsel. Within
fifteen (15) working days after the date of the hearing,the city council shall, after making
appropriate findings, either:
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 4 OF 9
DRAFT 12-14-10
1. Uphold the denial by the building i~rspee-tee official or his designee, or
2. Allow the issuance of the permit.
Section 4. That Meridian City Code section 10-1-8(A) is amended as follows:
10-1-8: PENALTIES:
A. Misdemeanor; Penalty Imposed: A violation of this chapter is hereby declared to be a misdemeanor
and any person who violates any of the provisions of this chapter or of the international building
code, international residential code, and international energy conservation code, as adopted and
amended herein or fails to comply herewith, or who violates or fails to comply with any order
made thereunder, or who builds in violation of any detailed statement of specifications or plans
submitted and approved thereunder, or any certificate or permit issued thereunder, and from which
no appeal has been taken, or fails to comply with such an order as affirmed or modified by the
board of appeals as provided for under ~+~~^ "'' ~~ the international building code or by a court
of competent jurisdiction, within the required time, shall severally for each and every such
violation and noncompliance, respectively, be guilty of a misdemeanor. The imposition of one
penalty for any violation shall not excuse the violation or permit it to continue; and all such persons
shall be required to correct or remedy such violations or defects within a reasonable time; and
when not otherwise specified, each ten (10) days that prohibitive conditions are maintained shall
constitute a separate offense.
Section 5. That the Plumbing Code, specifically Meridian City Code section 10-2-4(E), is
amended as follows:
10-2-3: PERMIT REQUIRED; APPLICATION; ISSUANCE:
***
D. Permit and Inspection Fees: Fees for permits and inspections shall be fixed by the city council by
resolution.
1 Payment due upon issuance Payment for all permit types is required at the time the permit is
issued Permits shall not be issued until fees are paid.
2 Permit fee refunds Unto ei~ht~percent (80%) of the permit fee paid may be refunded to the
permit holder upon request The permit holder shall request such refund in writinc to the Pub11c
Works Director or designee no later than one hundred eighty (180) days followm~ the date of
permit issuance Plan review fees shall not to be refunded in part or in whole after completion of
plan review.
3 Permit Transfer A permit ,vranted pursuant to this chapter may be transferred from one permit
holder to a another permit holder upon written request by the current permit holder to the Public
Works Director or designee Expired permits may not be transferred. No permit transfer may be
made without written approval of the Public Works Director or desi~nee• if transfer is attempted
without written approval of the Public Works Director or designee such permit shall be deemed
void.
Section 6. That a new section of the Electrical Code, Meridian City Code section 10-3-4(I),
shall be enacted as follows:
10-3-4: PERMIT REQUIRED; APPLICATION; ISSUANCE:
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 5 OF 9
DRAFT 12-14-10
A. Permit Required: It shall be unlawful for any person, firm or corporation to place or install in any
building, structure, or premises any wiring, apparatus or fixture for the use of electric current for
light, heat or power, or to make any alterations or changes in, or additions to any wiring, apparatus
or fixtures for such use, without first obtaining from the city a written permit to do such work.
,' ,
.N
•t- '• 1 + 1 • ..r:F;o.J o,I;.~tel~ .-, rl,o -- -tor:., ,.F ~ z::=dv=oii~ivi
.Permits shall be rewired for a~ tune of electrical work including
emergency repairs and other maintenance or repair work as well as new installations.
~~~
I Permit and Inspection Fees• Fees for Hermits and inspections shall be fixed by the city council by
resolution.
1 Payment due upon issuance Payment for all permit tunes is required at the time the permit is
issued Permits shall not be issued until fees are paid.
2 Permit fee refunds Up to eighty percent (80%) of the Hermit fee paid may be refunded to the
permit holder upon request The permit holder shall request such refund in writing to the Public
Works Director or designee no later than one hundred ei~y (180) days following the date of
permit issuance Plan review fees shall not to be refunded in part or in whole after completion of
plan review.
3 Permit Transfer A permit granted pursuant to this chapter may be transferred from one Hermit
holder to a another permit holder won written request by the current permit holder to the Public
Works Director or designee Expired hermits may not be transferred. No Hermit transfer may be
made without written approval of the Public Works Director or designee; if transfer is attempted
without written approval of the Public Works Director or designee such Hermit shall be deemed
void.
Section 7. That the Mechanical Code, Meridian City Code section 10-5-1, shall be amended as
follows:
10-5-1: CODES ADOPTED:
That certain document, being marked and designated as the 2009 international mechanical code and
2009 international fuel gas code as published by the International Code Council, be and is hereby
adopted as the code of the city for regulating the design, construction, quality of materials, erection,
installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of
heating, ventilating, cooling, refrigeration systems, incinerators, or other miscellaneous heat producing
appliances within buildings in the city which code provides for the issuance of permits and collection
of fees therefor; and each and all of the regulations, provisions, conditions and terms of such
international mechanical code, ~~ 2009 edition, published by the International Code Council, on file
in the city clerk's office, are hereby referred to, adopted and made a part hereof as if fully set out in this
chapter.
Section 8. That the Mechanical Code, Meridian City Code section 10-5-3, shall be amended as
follows:
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 6 OF 9
DRAFT
10-5-3: PERMIT FEES; PENALTY:
12-14-10
A. Permit and Inspection Fees: Fees for permits and inspections shall be fixed by the city council by
resolution.
1. Payment due upon issuance. Payment for all permit types is required at the time the permit is
issued. Permits shall not be issued until fees are paid.
2. Permit fee refunds. Up to eighty percent (80%) of the permit fee paid may be refunded to the
permit holder upon request. The permit holder shall request such refund in writing to the Public
Works Director or designee no later than one hundred eighty (180) days following the date of
permit issuance. Plan review fees shall not to be refunded in part or in whole after completion of
plan review.
3. Permit Transfer. A permit granted pursuant to this chapter may be transferred from one permit
holder to a another permit holder upon written request by the current permit holder to the Public
Works Director or designee. Expired permits may not be transferred. No permit transfer may be
made without written approval of the Public Works Director or designee; if transfer is attempted
without written approval of the Public Works Director or designee, such permit shall be deemed
void.
B. Penalty. Any person violating the provisions of this chapter shall be deemed guilty of a
misdemeanor.
Section 9. That all ordinances, resolutions, orders, or parts thereof or in conflict with this
ordinance are hereby voided.
Section 10. That this ordinance shall be effective immediately upon its passage and
publication.
2011.
2011.
PASSED by the City Council of the City of Meridian, Idaho, this day of January,
APPROVED by the Mayor of the City of Meridian, Idaho, this day of January,
APPROVED:
Tammy de Weerd
Mayor
ATTEST:
Jaycee Holman
City Clerk
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 7 OF 9
DRAFT"
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
12-14-10
CITY OF MERIDIAN ORDINANCE NO. 11-
PROVIDING FOR AN AMENDMENT OF THE MERH)IAN CITY
BUILDING, PLUMBING, AND ELECTRICAL CODES
AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 10-1-1, REGARDING
ADOPTION OF THE 2009 INTERNATIONAL BUILDING CODE, 2009 INTERNATIONAL
ENERGY CONSERVATION CODE AND 2009 INTERNATIONAL RESIDENTIAL CODE;
AMENDING MERIDIAN CITY CODE SECTION 10-1-3, REGARDING AMENDMENTS TO
ADOPTED CODES; AMENDING MERIDIAN CITY CODE SECTION 10-1-5(E) AND 10-1-
5(F) REGARDING SOLID FUEL HEATING APPLIANCES; AMENDING MERIDIAN CITY
CODE SECTION 10-1-8(A), REGARDING PENALTIES; AMENDING MERIDIAN CITY
CODE SECTION 10-2-4(E), REGARDING PLUMBING PERMIT FEES; AMENDING
MERIDIAN CITY CODE, SECTION 10-3-4(I), REGARDING ELECTRICAL PERMIT FEES;
AMENDING MERIDIAN CITY CODE, SECTION 10-5-3, REGARDING MECHANICAL
PERMIT FEES; ADOPTING THE 2009 INTERNATIONAL MECHANICAL CODE AND
INTERNATIONAL FUEL GAS CODES; AND PROVIDING AN EFFECTIVE DATE.
City of Meridian
Mayor and City Council
By: Jaycee Holman, City Clerk
First Reading:
Adopted after first reading by suspension of the Rule as allowed pursuant to
Idaho Code § 50-902: YES NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO
ADEQUACY OF SUMMARY OF ORDINANCE NO. 11-
The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby
certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no.
11- of the City of Meridian, Idaho, and has found the same to be true and complete and
provides adequate notice to the public pursuant to Idaho Code § 50-901A(3).
DATED this day of , 2011.
William. L.M. Nary
City Attorney
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 8 OF 9
DRAFT
12-14-10
ADOPTION OF 2009 IBC, IRC, IECC; ELECTRICAL, PLUMBING, AND MECHANICAL CODE UPDATES PAGE 9 OF 9
Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: gE
PROJECT NUMBER:
ITEM TITLE:
Mayor's Office: Budget Amendment for Meridian's Promise Community Events for a
Not-to-Exceed Amount of $5,000.00
MEETING NOTES
CLERKS OFFICE F/NAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
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Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: 9F
PROJECT NuMeFR•
ITEM TITLE:
Planning Department: Budget Amendment to Convert Two Part Time Positions into
One Full Time Position for aNot-to-Exceed Amount of $21,232.00
MEETING NOTES
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES
INITIALS
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Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: gG
PROJECT NUMBER:
ITEM TITLE:
Police Department: Animal Control Ordinance Updates
MEETING NOTES
~~~~ ~~
'~- jo
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
DRAFT J2-14-10
CITY OF MERIDIAN ORDINANCE NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING AND REPLACING
CHAPTER 2, TITLE 6 OF THE MERIDIAN CITY CODE, RELATING TO ANIMAL
CONTROL, INCLUDING DEFINITIONS; ANIMAL CONTROL OFFICER; CITY DOG
POUND; CITY OF MERIDIAN DOG LICENSE; IMPOUNDMENT, RECLAMATION,
AND RELINQUISHMENT OF DOGS; DECLARATION OF ABANDONMENT;
DECLARATION OF VICIOUS DOG; REQUIREMENTS FOR VICIOUS DOGS;
LIVESTOCK HARBORED ON PRIVATE PROPERTY; PROHIBITED ACTS;
PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian finds that it is in the best interest
of the public health, safety, and welfare to establish regulations regarding animal control;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO:
Section 1. That Title 6, Chapter 2 of the Meridian City Code is hereby repealed, and shall
be replaced with language to read as follows:
Title 6, Chapter 2: Animal Control
6-2-1: DEFINITIONS:
As used in this chapter, the following terms shall be defined as in this section provided:
A. 7-IN-1 VACCINE: An injection that vaccinates against distemper, parvovirus,
parainfluenza, adeovirus, leptospira I, leptospira II, and coronavirus.
B. ABANDONED ANIMAL: An animal that is impounded in accordance with the provisions
of this chapter, and is:
1. Suffering from serious injury, rabies, or other serious disease;
2. Not wearing a legible license when it is impounded;
3. Voluntarily relinquished by its owner; or
4. Not reclaimed by its owner after five (5) working days of such impoundment, except that
such time shall be tolled where the dog owner appeals a declaration that the dog is a
vicious dog.
C. ANIMAL: Any member of the animal kingdom, except members of the human race.
D. CITY DOG POUND: The primary location at which dogs shall be impounded in
accordance with the provisions of this chapter, as designated by the Chief of Police.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 1 OF 13
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12-14-10
E. CRUELTY TO ANIMALS: The intentional and malicious infliction of pain, physical
suffering, injury or death upon an animal, including, but not limited to:
1. Depriving of or failing to provide an animal with adequate food, water, shelter, and/or
essential veterinary care.
2. Leaving an animal in one's possession, custody, control, or care unattended for more than
thirty-six (36) hours.
3. Maliciously or cruelly killing, maiming, wounding, beating, mutilating, torturing,
tormenting, overworking, or otherwise abusing any animal.
4. Allowing, arranging, or instigating a fight between two animals.
5. Making accessible to any animal, by any means, with intent to cause harm or death, any
substance that is poisonous, or that has, in any manner, been treated or prepared with any
harmful or poisonous substance, except that this definition shall not include the lawful
use of poisonous substances for the control of rodents and/or insects in furtherance of the
public health; nor shall this definition include the lawful use of poisonous substances by a
veterinarian or animal control officer for the purposes of euthanizing an animal.
F. DOG: Any male or female member of the canine family.
G. IMPOUND: To deliver a seized animal to the City dog pound.
H. LIVESTOCK: Domesticated animals, traditionally kept for use or profit, which are housed
outdoors and/or in outdoor enclosures such as pens, barns, barnyards, pastures, corrals,
coops, sties, stables, or paddock areas. Livestock shall include, but is not limited to: horses,
donkeys, mules, cattle, llamas, alpacas, swine, sheep, goats, rabbits, poultry, and/or
domesticated birds, except that this definition shall not include chicken hens.
I. OWN: to be the owner thereof; or to keep, harbor, or possess; or to accept or maintain
custody, control, or care thereof.
J. OWNER: Any person owning, keeping, harboring, or possessing an animal, or accepting or
maintaining custody, control, or care of an animal.
K. SEIZE: To take custody of an animal.
L. VETERINARIAN: A doctor licensed to practice veterinary medicine in the state of Idaho.
M. VICIOUS DOG:
1. Any dog whose behavior or actions fall within one or more of the following shall be
declared a vicious dog:
a. Any dog which, when unprovoked, in a vicious or terrorizing manner, approaches any
person in apparent attitude of attack, which placed a reasonable fear in such a person
that such violence was imminent, upon the streets, sidewalks, any public grounds or
places, or private property not owned or possessed by the owner of the dog; or
b. Any dog which, when unprovoked, attacks or bites another person or other domestic
animal upon the streets, sidewalks, any public grounds or places, or private property
not owned or possessed by the owner of the dog; or
ANIMAL CONTROL ORDINANCE UPDATE PAGE 2 OF 13
DRAFT
12-14-10
c. Any dog with a prior history or documented incidents of attack orbiting of persons or
other animals, or disposition to attack unprovoked, to cause injury or to otherwise
endanger the safety of persons or other domestic animals; or
d. Any dog owned or harbored primarily or in part for the purpose of fighting or
attacking people or any dog trained for fighting or attacking of persons.
2. Notwithstanding this definition of a vicious dog:
a. No dog may be declared vicious if an injury or damage is sustained by a person who,
at the time that such injury or damage was sustained: (1) was committing a willful
trespass or other crime or tort upon the premises occupied by the owner of the dog
(this does not require the owner to be present at the time of the unlawful trespass or
other crime); or (2) was teasing, tormenting, abusing or assaulting the dog; or (3) Was
committing or attempting to commit a crime.
b. No dog may be declared vicious if the dog was protecting or defending a person
within the immediate vicinity of the dog from an unjustified attack or assault.
c. No dog owned, maintained, or kept for work as a law enforcement dog, either
currently or retired, may be declared vicious if the action that would be so defined by
this definition, took place while the dog was acting within its capacity for law
enforcement purposes.
6-2-2: ANIMAL CONTROL OFFICER; CITY DOG POUND:
A. Animal control officer. The Chief of Police shall appoint one or more Animal Control
Officer(s) who shall, under the direction of the Chief of Police, have the authority to enforce
the provisions of this chapter. Additionally, the Animal Control Officer shall be authorized
to:
1. Seize and impound dogs that are at large and unattended in City limits.
2. Seize and impound dogs in accordance with the provisions of this chapter.
3. Remove and properly dispose of the carcass of any dead animal found in any public
place.
4. Declare that a dog is abandoned;
5. Decide whether an abandoned dog shall be euthanized or made available for adoption.
6. Declare that a dog is vicious and the owner thereof must meet the requirements for a
vicious dog as set forth in this chapter.
7. Issue uniform citations for violations of this chapter.
B. City dog pound. The Chief of Police shall designate a City dog pound. Such dog pound
shall provide adequate physical accommodations, materials, and staffing to provide basic
housing, feeding, watering, vaccination, and supervision of dogs impounded therein.
6-2-3: CITY OF MERIDIAN DOG LICENSE:
A. Dog license required.
1. Each dog owner living in or visiting Meridian for thirty (30) days or longer shall obtain a
City of Meridian dog license for each dog that is owned by such person and that is more
than six (6) months of age.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 3 OF 13
DRAFT
12-14-10
2. Application for a City of Meridian dog license shall be made to the City Clerk, Meridian
Police Department, or licensing designee duly authorized by the City as set forth in this
chapter. Such application shall include the following:
a. A completed application form, which form shall include the name, physical address,
mailing address, and telephone number of dog owner and a description of dog to be
licensed;
b. A valid rabies vaccination certificate issued by a licensed veterinarian within the
previous year for a dog that was less than one (1) year old when vaccinated; or within
the previous three (3) years for a dog that was one (1) or more years old when
vaccinated;
c. A valid spay or neuter certification, if applicable; and
d. Applicable dog license fee per fee schedule. Where the fee schedule provides for a
lower license fee for a spayed or neutered dog, the City or its licensing designee shall
allow the payment of the lower license fee only upon the dog owner's presentation of
a certificate of neuter or spay issued by a veterinarian or by the Idaho Humane
Society. License fees shall be waived for:
(1) The owner of any dog used by a visually impaired, hearing impaired, or disabled
person and used as a seeing eye dog, hearing ear dog, or service dog shall not be
required to pay a license fee. The City or its licensing designee shall allow this
exception to the license fee only upon the dog owner's presentation of
certification of the dog owner's visual or hearing impairment or disability by a
licensed medical doctor.
(2) The owner of any dog in training to serve as a seeing eye dog, hearing ear dog, or
guide dog shall not be required to pay a license fee. The City or its licensing
designee shall allow this exception to the license fee only upon the dog owner's
presentation of proof that such dog is in training for such purpose.
(3) Any dog owned by a public entity or public agency.
3. The City Clerk, Meridian Police Department, or licensing designee shall issue a dog
license tag within two (2) working days of receipt of complete application materials and
fees.
B. Annual licensing required. All City of Meridian dog licenses shall be valid only in the
calendar year issued and shall expire December 31 of that year.
C. Lost dog license tag. The City or its licensing designee shall reissue a lost dog license tag
upon payment of lost dog tag fee as set forth in fee schedule and verification that the license
tag sought to be replaced is a current and valid City of Meridian dog license, which
verification shall be made by reference to the official log(s) of the City or its licensing
designee(s).
D. Dog licensing designees. In order to facilitate the licensing of dogs within the City of
Meridian, the City may enter into agreements with the Idaho Humane Society, veterinarians,
or vendors of pet products doing business within the City of Meridian authorizing such
licensing designee to issue City of Meridian dog licenses on behalf of the City, except that no
licensing designee shall be authorized to issue vicious dog licenses.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 4 OF 13
DRAFT
12-14-10
6-2-4: IMPOUNDMENT, RECLAMATION, AND RELINQUISHMENT OF DOGS:
A. Vaccination of impounded dogs. Upon impoundment of a seized dog, the Animal Control
Officer shall administer to such dog a 7-in-1 vaccination.
B. Notice of impoundment. Within two (2) working days of seizing a dog wearing a legible
dog license, the Animal Control Officer shall serve or mail to the dog's owner at the licensed
address notification that such dog has been impounded. Such notice of impoundment shall
contain the following information:
1. Date and location of the dog's seizure;
2. Date and location of the dog's impoundment;
3. Hours and location at which the owner may reclaim ownership and take custody of such
dog;
4. Fees that must be paid prior to reclaiming ownership and taking custody of such dog;
5. Notification that the Animal Control Officer shall declare such dog abandoned if not
reclaimed within five (5) working days of its impoundment;
6. The date upon which such dog shall be declared abandoned if dog owner fails to reclaim
and take custody prior thereto; and
7. Notification that upon declaration of abandonment, such dog shall be euthanized or made
available for adoption.
Notice of impoundment shall not be required where address of the dog's owner is unknown
or where the whereabouts of the dog's owner are unknown.
C. Reclamation of impounded dog. The owner of a dog that has been impounded may reclaim
such dog by accomplishing the following within five (5) working days of such dog's
impoundment:
1. Personally appearing at the location of such impoundment;
2. Paying in full all applicable fees per City fee schedule, including, but not limited to: 7-in-
1 vaccination fee, impound fee, and/or daily boarding fee;
3. Paying in full all costs incurred by City to provide basic veterinary care to the impounded
dog, upon presentation of an invoice for same;
4. Submitting complete application materials and fee for a City of Meridian dog license for
such dog if the dog is not then licensed and the dog owner is a resident of Meridian; and
5. Taking physical custody of such dog.
D. Relinquishment of living or dead dog. An Animal Control Officer shall, upon a dog
owner's request and payment of fee established by fee schedule, take possession of any dog,
living or dead, that is owned by such person. The Animal Control Officer may require proof
of ownership before taking possession of a voluntarily relinquished dog. When a dead dog is
voluntarily relinquished to an Animal Control Officer, the Animal Control Officer shall
dispose of the dog.
ANIMAL CONTROL ORDINANCE UPDATE PAGE S OF 13
DRAFT
6-2-5: DECLARATION OF ABANDONMENT:
12-14-10
A. Declaration of abandonment. Animal Control Officers are authorized to declare that a dog
is abandoned where such dog meets the definition thereof as set forth in this chapter.
B. Effect of declaration of abandonment. Upon the Animal Control Officer's declaration that
a dog is abandoned, such dog may be euthanized or made available for adoption by any
person. The decision to euthanize a dog or to make a dog available for adoption shall be
made in the sole discretion of the chief of police or designee based on factors including, but
not limited to, the health, disposition, behavior, and/or adoptability of the dog.
6-2-6: DECLARATION OF VICIOUS DOG:
A. Declaration of vicious dog. The Animal Control Officer is authorized to declare that a dog
is vicious where such dog meets the definition thereof as set forth in this chapter. Upon
declaration that a dog is vicious, the Animal Control Officer is authorized to seize and
impound such dog until the owner thereof obtains a vicious dog license and reclaims the dog
pursuant to the procedures set forth in this chapter.
B. Notice of declaration of vicious dog. Within two (2) working days of declaring a dog to be
vicious, the Animal Control Officer shall serve or mail to the dog's owner at the licensed
address written notification that such dog has been declared vicious. Such notice of
declaration shall contain the following information:
1. Date of such declaration;
2. Facts supporting such declaration;
3. Notification of licensing requirements for vicious dogs;
4. Notification of fees that must be paid prior to reclaiming ownership and taking custody of
such dog;
5. Notice of the right to appeal such decision as set forth in this section and notice that the
dog owner shall be responsible for all costs of boarding the dog during such appeal;
6. Date and location of the dog's seizure;
8. Date and location of the dog's impoundment;
9. Hours and location at which the owner may reclaim ownership and take custody of such
dog after obtaining a vicious dog license;
10. Fees that must be paid prior to reclaiming ownership and taking custody of such dog;
11. Notification that the Animal Control Officer shall declare such dog abandoned if not
reclaimed within five (5) working days of its impoundment;
12. The date upon which such dog shall be declared abandoned if dog owner fails to reclaim
and take custody prior thereto; and
13. Notification that upon declaration of abandonment, such dog shall be euthanized or made
available for adoption.
C. Appeal to Chief of Police. Appeal of the Animal Control Officer's declaration that a dog is
vicious may be made by the dog's owner. Such appeal shall be made in writing, shall state
the reasons for such appeal, and shall be delivered to the Chief of Police via U.S. Mail within
five (5) working days of impoundment. Upon receipt of such written appeal, the Chief of
ANIMAL CONTROL ORDINANCE UPDATE PAGE 6 OF 13
DRAFT
12-14-10
Police shall notify the animal shelter and the dog pound that the time for declaring such
impounded dog abandoned should be tolled until final decision, and shall schedule a hearing
within seven (7) working days of the receipt of the appeal. At the scheduled hearing, the
Chief of Police or designee shall review the decision of the Animal Control Officer to declare
the dog vicious. The hearing shall be informal and no rules of evidence shall apply. The dog
owner shall be allowed to present any reasonable evidence to show cause for reversal of the
Animal Control Officer's decision. The chief or designee may establish procedures and time
limits for the hearing, but shall hear all reasonable evidence, and upon conclusion thereof
shall either affirm the decision of the Animal Control Officer that the dog is vicious, or
reverse the decision. The chief or designee shall mail to the dog owner a brief written
finding supporting his or her decision, including notice of the right to appeal such decision as
set forth in this section, within three (3) working days following the hearing. If the chief or
designee affirms the decision of the Animal Control Officer, the dog owner may obtain a
vicious dog license and reclaim the dog as established in this chapter. If not appealed, the
decision of the chief or designee shall be final eight (8) working days following the hearing
before the Chief or designee. If the chief or designee reverses the decision of the Animal
Control Officer, the dog owner shall not be required to obtain a vicious dog license, but shall
be responsible for all fees related to impoundment and reclamation of the dog.
D. Appeal to City Council. Appeal of the Chief's or Designee's affirmation of the Animal
Control Officer's decision that a dog is vicious may be made by the dog's owner. Such
appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered
to the City Clerk via U.S. Mail or in person within seven (7) working days the hearing before
the Chief or designee. Upon receipt of such written appeal, the City Clerk shall schedule a
public hearing on the appeal at a City Council meeting within fourteen (14) days. City
Council shall conduct a de novo review and may establish procedures and time limits for
such hearing. Following such hearing, City Council either affirm or reverse the Chief's or
designee's decision. If City Council affirms the decision of the chief or designee, the dog
owner may obtain a vicious dog license and reclaim the dog as established in this chapter. If
City Council reverses the decision of the chief or designee, the dog owner shall not be
required to obtain a vicious dog license, but shall be responsible for all fees related to
impoundment and reclamation of the dog. The City Council's decision on such appeal shall
be a final decision.
6-2-7: REQUIREMENTS FOR VICIOUS DOGS:
A. Vicious dog license. Any person owning a vicious dog shall obtain, and cause such dog to
wear at all times, a City of Meridian vicious dog license. Application for a City of Meridian
vicious dog license shall be made to the City Clerk, Meridian Police Department, or licensing
designee duly authorized by the City as set forth in this chapter. Such application shall
include the following:
1. A completed application form, which form shall include the name, physical address,
mailing address, and telephone number of dog owner and a description of the dog to be
licensed.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 7 OF 13
DRAFT
12-14-10
2. A valid rabies vaccination certificate issued by a licensed veterinarian within the previous
year for a dog that was less than one (1) year old when vaccinated; or within the previous
three (3) years for a dog that was one (1) or more years old when vaccinated.
3. Vicious dog license fee per fee schedule.
4. Proof of liability insurance in a single incident amount of five hundred thousand dollars
($500,000.00) for bodily injury to or death of any person or persons or for damage to
property owned by any person which may result from the ownership, keeping or
maintenance of such animal. Such insurance policy shall provide that no cancellation of
the policy will be made unless ten (10) days' written notice is first provided to the City
Clerk.
5. Two (2) color photographs of the dog, showing clearly the size and markings of the
animal.
B. Visible tag. It shall be unlawful for any owner of a vicious dog to fail to cause such vicious
dog to wear, at all times, a durable, secure collar bearing a valid City of Meridian vicious dog
license tag, whether or not such dog is on premises owned or lawfully possessed by such
person. A violation of this section shall constitute a misdemeanor punishable by a fine of
three hundred dollars ($300.00) and ninety (90) days jail. The Animal Control Officer may
seize and impound any dog found in violation of this section.
C. Leash and muzzle required. It shall be unlawful for any owner of a vicious dog to allow or
permit such dog to be or remain beyond the premises owned or lawfully possessed by such
person unless such dog is securely controlled by a leash not exceeding six feet (6') in length
and a muzzle. A violation of this section shall constitute a misdemeanor punishable by a fine
of three hundred dollars ($300.00) and ninety (90) days jail. The Animal Control Officer
may seize and impound any dog found in violation of this section.
D. Confined to premises. It shall be unlawful for any owner of a vicious dog to fail to securely
confine such dog to the premises owned or lawfully possessed by such person. A vicious
dog shall be securely confined only where it is indoors with no access to the outside, or in a
securely enclosed or locked pen or structure with secure sides and top and where the sides are
secured to the bottom or embedded in the ground no less than two feet (2'). A violation of
this section shall constitute a misdemeanor punishable by a fine of three hundred dollars
($300.00) and ninety (90) days jail. The Animal Control Officer may seize and impound any
dog found in violation of this section.
6-2-8: LIVESTOCK HARBORED ON PRIVATE PROPERTY:
A. Stable refuse care. It shall be unlawful to allow stable refuse to accumulate in such a manner
that it becomes unsightly and/or offensive to the smell. It is hereby required that such refuse
be removed from the legal sanitary limits of the city at least once each week.
B. Undue noises. It shall be unlawful to harbor or allow to remain within the corporate limits of
the city any livestock which emits noises disturbing to residents of the city.
ANIMAL CONTROL ORDINANCE UPDATE PAGE S OF 13
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12-14-JO
C. Stock tight fences. It shall be unlawful to allow or maintain fences which are inadequate to
keep livestock within the confines of the plot, lot or pasture where such livestock is normally
harbored.
6-2-9: PROHIBITED ACTS:
A court sentencing a person for a violation of this chapter may assess court costs in addition to
the fines and penalties set forth herein.
A. Barking dog. It shall be unlawful for any dog owner to permit a dog owned by such person
to bark, howl or otherwise create a disturbance. A violation of this section shall constitute a
misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days
jail.
B. Cruelty to animals. It shall be unlawful for any person to commit cruelty to animals. A
violation of this section shall constitute a misdemeanor punishable by a fine of three hundred
dollars ($300.00) and ninety (90) days jail. The Animal Control Officer may seize and
impound any animal found in violation of this section.
C. Damage to property. It shall be unlawful for any person owning any animal to cause or
allow such animal to damage private or public property without the consent of the property's
owner. A violation of this section shall constitute a misdemeanor punishable by a fine of
three hundred dollars ($300.00) and ninety (90) days jail.
D. Dog at large in public place. It shall be unlawful for any dog owner to allow or cause any
dog owned by such person to be or remain in any public place, unless such dog is controlled
by a leash not exceeding six feet (6') in length. A person's first violation of this section shall
constitute an infraction punishable by a fine of twenty-five dollars ($25.00). A person's
second violation of this section shall constitute an infraction punishable by a fine of fifty
dollars ($50.00). A person's third violation of this section shall constitute a misdemeanor
punishable by a fine of three hundred dollars ($300.00) and ninety (90) days jail. The
Animal Control Officer may seize and impound any dog found in violation of this section.
E. Dog at large on private premises. It shall be unlawful for any dog owner to allow or cause
such dog to be or remain upon any private premises without the consent of the person in
possession of such premises. A person's first violation of this section shall constitute an
infraction punishable by a fine of twenty-five dollars ($25.00). A person's second violation
of this section shall constitute an infraction punishable by a fine of fifty dollars ($50.00). A
person's third violation of this section shall constitute a misdemeanor punishable by a fine of
three hundred dollars ($300.00) and ninety (90) days jail. The Animal Control Officer may
seize and impound any dog found in violation of this section.
F. Dog attacking or biting. Any owner of a dog which, when unprovoked, attacks or bites
another person or other domestic animal upon the streets, sidewalks, any public grounds or
places, or private property not owned or possessed by the owner of the biting dog, shall be
guilty of a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety
ANIMAL CONTROL ORDINANCE UPDATE PAGE 9 OF 13
oR~Fr
12-14-10
(90) days jail. The Animal Control Officer may seize and impound any dog found in
violation of this section. Where a dog seized pursuant to this provision shows any symptom
of rabies or has not been vaccinated for rabies, the Animal Control Officer shall deliver the
biting animal to the Idaho Humane Society or to a licensed veterinarian for examination for
rabies, and all related costs of such examination shall be paid by the dog owner upon demand
from City. Such examination may include, at the discretion of the Idaho Humane Society or
veterinarian to whom the biting dog is surrendered, a period of quarantine, confinement,
and/or impoundment. If such biting dog is determined to be free of rabies, the dog shall be
returned to the owner upon payment to the Idaho Humane Society or licensed veterinarian
who examined such animal of all related fees and/or costs. If such biting dog is determined
to be afflicted with rabies, the biting dog shall be euthanized according to the provisions of
this chapter.
G. Dog rushing. It shall be unlawful for any owner of a dog which, when unprovoked, in a
vicious or terrorizing manner, approaches any person in apparent attitude of attack upon the
streets, sidewalks, any public grounds or places, or private property not owned or possessed
by the owner of the dog. A violation of this section shall constitute a misdemeanor
punishable by a fine of three hundred dollars ($300.00) and ninety (90) days jail.
H. Failure to display dog license tag. It shall be unlawful for any dog owner to fail to cause
any licensed dog owned by such person to wear, at all times, a durable, secure collar bearing
a valid City of Meridian dog license tag. Production of proof that such dog is licensed shall
be an affirmative defense to a charge of violation of this section. The person raising such
affirmative defense shall bear the burden of proof that such defense applies. A violation of
this section shall constitute an infraction punishable by a fine of twenty-five dollars ($25.00).
I. Failure to license dog. It shall be unlawful for any dog owner to fail to obtain a City of
Meridian dog license for any dog owned by such person. It shall be an affirmative defense to
a charge of violation of this section that such dog is six (6) months of age or younger. The
person raising such affirmative defense shall bear the burden of proof that such defense
applies. A person's first violation of this section shall constitute an infraction punishable by
a fine of twenty-five dollars ($25.00). A person's second violation of this section shall
constitute an infraction punishable by a fine of fifty dollars ($50.00). A person's third
violation of this section shall constitute a misdemeanor punishable by a fine of three hundred
dollars ($300.00) and ninety (90) days jail.
J. Failure to update dog owner contact information. It shall be unlawful for any dog owner
to fail to provide to the City Clerk's Office or Meridian Police Department updated contact
information where there is a change in such dog owner's physical address, mailing address,
and/or telephone number registered with any City of Meridian dog license. A violation of
this section shall constitute an infraction punishable by a fine of ten dollars ($10.00).
K. Female dog in heat. It shall be unlawful for any owner of a female dog in heat to fail to
enclose such female dog in such a manner as to preclude other dogs from attacking or being
attracted to such female dog. A violation of this section shall constitute a misdemeanor
punishable by a fine of three hundred dollars ($300.00) and ninety (90) days jail.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 10 OF 13
DRAFT
J2-14-10
L. Fraudulent display of dog license tag. It shall be unlawful for any dog owner to fail to
cause or allow any dog owned by such person to wear a dog license tag issued for another
dog, or to wear any imitation of a City of Meridian dog license tag. A violation of this section
shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and
ninety (90) days jail.
M. Harboring excess dogs. It shall be unlawful for any person to own; keep, harbor, possess,
accept, or maintain custody, control, or care of; or license more than three (3) dogs at any
single residence, property, or premises. It shall be an affirmative defense to a charge of
violation of this section that such dogs comprise a single litter of puppies under six (6)
months of age that is kept at a single location with the mother dog. The person raising such
affirmative defense shall bear the burden of proof that such defense applies. A violation of
this section shall constitute a misdemeanor punishable by a fine of three hundred dollars
($300.00) and ninety (90) days jail.
N. Harboring rabid animal. It shall be unlawful for any person to own, keep, harbor, possess,
accept, or maintain custody, control, or care of any animal afflicted with rabies. A violation
of this section shall constitute a misdemeanor punishable by a fine of three hundred dollars
($300.00) and ninety (90) days jail. The Animal Control Officer may seize and impound any
animal found in violation of this section.
O. Improper disposal of dead dogs. It shall be unlawful for any person to place or leave any
dead dog on public or private property, including premises lawfully owned or possessed by
such person. A violation of this section shall constitute a misdemeanor punishable by a fine
of three hundred dollars ($300.00) and ninety (90) days jail.
P. Interference with Animal Control Officer. It shall be unlawful for any person to hinder or
interfere with in any manner an Animal Control Officer who is enforcing any of the
provisions of this chapter. A violation of this section shall constitute a misdemeanor
punishable by a fine of three hundred dollars ($300.00) and ninety (90) days jail.
Q. Removal of dog feces. It shall be unlawful for any person to fail to promptly remove and
dispose of, in a sanitary manner, any and all feces left by a dog owned or being handled by
such person on property, public or private, other than the premises of the owner or handler of
such dog. A violation of this section shall constitute an infraction punishable by a fine of
twenty-five dollars ($25.00).
R. Unlawful reclamation of impounded dog. It shall be unlawful for any person to recover or
attempt to recover possession of any impounded dog, in any manner contrary to City policy
or the provisions of this chapter. A violation of this section shall constitute a misdemeanor
punishable by a fine of three hundred dollars ($300.00) and ninety (90) days jail.
ANIMAL CONTROL ORDINANCE UPDATE PAGE 11 OF 13
flR,~ Fr
6-2-10: SEVERABILITY:
12-14-10
If any provision or section of this chapter shall be held to be invalid by a court of competent
jurisdiction, then such provision or section shall be considered separately and apart from the
remaining provisions or sections of this chapter, which shall remain in full force and effect.
Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this
ordinance are hereby voided.
Section 3. That this ordinance shall be effective immediately upon its passage and
publication.
PASSED by the City Council of the City of Meridian, Idaho, this day of December,
2010.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of December,
2010.
APPROVED:
Tammy de Weerd
Mayor
ATTEST:
Jaycee Holman
City Clerk
ANIMAL CONTROL ORDINANCE UPDATE PAGE 12 OF 13
DRAFT 12-14- l0
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO.10-
PROVIDING FOR AN AMENDMENT OF THE MERIDIAN CITY
ANIMAL CONTROL ORDINANCE
An ordinance of the City of Meridian repealing and replacing Chapter 2, Title 6 of the Meridian
City Code, relating to animal control, including definitions; animal control officer; city dog
pound; City of Meridian dog license; impoundment, reclamation, and relinquishment of dogs;
declaration of abandonment; declaration of vicious dog; requirements for vicious dogs; livestock
harbored on private property; prohibited acts; providing a savings clause; and providing an
effective date. The full text of this ordinance is available for inspection at City Hall, City of
Meridian, 33 East Broadway, Meridian, Idaho. This ordinance shall become effective upon its
passage and publication.
City of Meridian
Mayor and City Council
By: Jaycee Holman, City Clerk
First Reading:
Adopted after first reading by suspension of the Rule as allowed pursuant to
Idaho Code § 50-902: YES NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO
ADEQUACY OF SUMMARY OF ORDINANCE NO.10-
The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho,
hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached
Ordinance no. 10- of the City of Meridian, Idaho, and has found the same to be true and
complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3).
DATED this day of , 2010.
William. L.M. Nary
City Attorney
ANIMAL CONTROL ORDINANCE UPDATE PAGE 13 OF 13
Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: 91
PROJECT NUMBER:
ITEM TITLE:
Public Works Department: Materials Management/Recycling Grant Submission to the
Department of Environmental Quality (DEQ)
d MEETING NOTES
~~~~
~«.~~
~~'~s ..
~''~~
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
E IDIAN~
Public Works Department I D A H O
Environmental Division
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Mollie Mangerich, Environmental Division Manager
DATE: December 9, 2010
Mayor Tammy de W eerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: Grant Application to DEQ: Materials Management /Recycling Grant
The purpose of this memo is twofold: 1) receive approval from the Mayor and members of the
City Council to submit an application to the Department of Environmental Quality "Materials
Management /Recycling Grant"; and 2) request a Letter of Support from the Mayor and
members of Council which may serve as an attachment to the grant application.
The Environmental Division Manager, Mollie Mangerich will serve as the grant administrator, if
awarded.
The Envirorunental Division is submitting a grant application to receive financial assistance in
the initiation of a new recycling, reuse, and waste prevention program that will target both
municipal employees and our business community.
1) "Recycle at Work" campaign. General campaign that is transferable between
governmental and business sector use, could even be used at a Meridian "Recycle
at School" campaign.
2) Development of a revised "Meridian Environmental Award" with the assistance
of the City's Solid Waste Advisory Commission.
3) Development of "Green Business Guide in Meridian".
4) Procurement of portable "public event recycling receptacles" for use at city-
sponsored events; and will also be made available - at no charge - to Meridian
non-profits who wish to have recycling capability at their organization's events!
The grant request proposal, if approved by Council is: $16,310.00
No match is required; however the Environmental Division is submitting a value of $2,288 as an
In-Kind Contribution (staff resources).
The DEQ Materials Management /Recycling Grant Application packet has been sent to the
City's Grant Committee for review, and the maximum DEQ Grant Award possible to the
selected successful applicants is $30,000. The City's Grant Committee requires review of grant
applications that exceed $25,000. The Environmental Division is awaiting confirmation to
proceed with our grant submission, but have been assured, by the Committee member, that
determination will be received prior to the grant submission deadline of December 17, 2010.
Idaho DEQ Materials Management Assistance Grant Application
Applicant Information
Organization Name: City of Meridian
Project Manager
Signature Authority
ontact e: ~ ,,, ~~
~'~~~' Job Title:
33 E.
City: Menc~° '~ State: Zip: 83642
Phone:
Idaho DEQ Materials Management Assistance Grant Application
Application Overview
Descriptive Project Title: _"Recvcle at Work"
Total Amount Requested:
Tota] Amount of Match Contributed (not required): _$2,288 (in-kind
Total Project Cost: $18,598
Brief Overview (In 2-3 sentences provide an Executive Summary description of your project.):
The City of Meridian seeks assistance in initiation of a new recytling,`7euse, and waste
prevention program that will target municipal employees, our business community, our
educational community and nonprofit/service sector.
1) "Recycle at Work" campaign. General'campaign that is transferable between
governmental and business sector use, and will be offered as a campaign kit
"Recycle at School" to be rolled out in our Meridian schools.
2) Development of a "Meridian Environmental Award" with the assistance of the
City's Solid Waste Advisory Commission.
3) Development & promotion of "Green Business Directory in Meridian" with
assistance of the Meridian Chamber of Commerce.
4) Procurement of portable "public event recycling receptacles" for use at city-
sponsored events; and be made available - at ho charge - to Meridian
organizations and service clubs vuho wish to have recycling capability at their
events! '
~~
Application Narrative) b
1. Identify~he need for the project and the nature of the region or community being
targeted.
Meridian. is located at the heart ofthe-Treasure Valley, and has been the fastest-growing city in
the State ofldaho for ten years. With a current population around 83,000, Meridian is known
for its excellerit``schools, affordable housing, children and youth programs, a growing and
vibrant businessclimate, and an active community life. Meridian retains its small town
friendliness and style of living, offering many recreational and community amenities. It is a
thriving, growing community with hundreds of retail merchants, professional services, and
clean industry, that is "Built for Business, Designed for Living."
The need for this grant request is based on (1) our rapid growth; with all the new households
and businesses to educate about available resource recovery services; (2) implementation of a
new fully automated, comingled residential recycling program has brought a cohesiveness in
collection operations and an increasing residential recycling rate - a need to pull together a
' City's proposal is conditioned on the agreement of the parties on mutually acceptable terms, conditions,
guidelines and requirements.
2
Idaho DEQ Materials Management Assistance Grant Application
non-residential recycling campaign complete with education, outreach and incentives is needed
as well; and (3) within the next calendar year, Ada County Hidden Hollow will be transitioning
from aVolume-based tip fee -to a Tonnage-based tip fee. The diversion of MSW from disposal
to recycling and composting will have a significant impact in keeping collection rates modest
over the long term.
Residential Waste Collection and Recycling. In July of 2010, trash collection in Meridian
changed from arear-loader unlimited collection program where residents could set out as
much trash as they wanted, to a fully automated collection system where residents choose the
size and number of wheeled trash carts they need, and pay accordingly.
The early years of Meridian's residential curbside recycling program (established in 2000) began
as a source separated system using a 15-gallon recycling bin. With the aid of a franchise
agreement with Sanitary Services Company, our city's_recycling services have improved greatly.
Meridian households now enjoy afully-automated; co-mingled recycling system provided bi-
weekly -in which residents have a choice of a 65-gallon' or 95-gallon wheeled cart to place their
recyclables in. Established in the fall of 2009, the recycling efforts by households have
increased to approximately a10% diversion rate of residentially.-generated recyclables. Prior to
the inception of this commingled system, our residential recycling rate hovered in the lower
single digits. In the third quarter of 2010, Meridian households se't out 920 tons of recyclables
for curbside collection! With increased participation in this voluntary and free service - we see
our recycling rate increasing,nyertimc. -
Commercial Recycling„
Mingled Recycling Program utilizi
containers for larger businesses,
schools within Meridian City limit
recycled are: newspapers, corrug
cans, mixed waste paper, and pla:
Sanitary Services Company also offers a Commercial Co-
~g 95-gallon carts for small businesses, and specialized S-yard
schools and multifamily facilities. Numerous businesses and
s participate irt'this recycling program. Items that can be
`ated cardboard, magazines and catalogs, aluminum and tin
tic bottles and jugs.
During the third quarter of 2Q~0, 260 tons of co-mingled recyclables were collected from
Meridian businesses, which w.as a decrease of 6% percent compared to the second quarter of
2010. This decrease may be kl~cause school was not in session during the summer months,
however, there is a need to redouble efforts to educate, solicit and promote the benefits of
resource recovery and. availability of service to our non-residential sector of our community.
2. Identify proposed goals for the project.
The goals of this project are to:
1) Create a strategic community-based social marketing approach, in a
systematic way, to foster more environmentally-sustainable behavior in
targeted sectors of our community: Business, Local Government, Schools
and nonprofit/service sector.
3
Idaho DEQ Materials Management Assistance Grant Application
2) Develop local partnerships (Chamber of Commerce, Solid Waste Advisory
Commission, Mayors Office, Hunter Elementary School and Sanitary
Services Company) within our target sectors to create incentives,
programs, marketing and social commitments relevant to our community
for the purpose increasing recycling and other resource conservation
behaviors.
3. Identify project tasks and timelines
December 17, 2010 Submit grant application _=;
January 24, 2011 Notification of grant award
March 1, 2011 Award letters and grant agreement paperwork is mailed
March 1-April 1, 2011 Production of Campaign Elements w/partners
April 1-May 30, 2011 Launch "Recycle at Work".w/Meridian employees at all
facilities.
April 18-22, 2011 Launch "Recycle At School" campaign at Hunter
Elementary School, during Earth Week 2001 wifh activities,
presentations and. demonstrations.
May 1 -July30, 2011 Develop Meridian Environmental Award, solicit Meridian
businesses to adopt "Recycle at Work" campaign complete
with media, promotions and public relations
May 1-Aug 30, 2011 Develop, compile,. distribute, arad promote Meridian Green
Business. guide
4. Descry
measured.
Project outco
1)
2)
expected project outcomes and quantifiable outputs and how they will be
and quantifiable outputs are:
Develop, launch and implement a city employee recycling program
"Recycle at Work -it's our Nature!"
i. Employee survey (pre and post recycling behaviors)
ii. Pre and post recycling tonnage from City Hall, Wastewater Treatment
Plant, and Water Plant
Develop, launch and promote a new Meridian Environmental Award
w/assistance of Solid Waste Advisory Commission.
i. Create criteria of Award
ii. Create an Award Committee
iii. Publicize nominees and winner through partners and local media.
4
Idaho DEQ Materials Management Assistance Grant Application
3) Create, launch and market a new Meridian Green Business Directory with
assistance of the Meridian Chamber of Commerce.
i. Collaborate and promote Meridian business partnerships with Idaho
Green Expo; Idaho GreenWorks; US Green Building Council-Idaho
Chapter; Idaho Environmental Forum, among others.
4) In collaboration with the leadership and teachers of Hunter Elementary
School, implement a series of educational, student-based outreach
activities regarding recycling and resource conservation during Earth Week
2011.
i. Pre and post recycling surveys to students
ii. Pre and post recycling tonnage from Hunter elementary School
5) Procure, target and market, and administer a lending "portable recycling
system" for Meridian non-profits and service sector.
5. Identify all project partners and anticipated roles of each. (Letters of support are
encouraged; attach to application.)
s ~
Project partners will include: ~~~
Mavor Tammy de Weerd and Members of the City Council: .r-
Meridian's Mayor and City Council provide? the leadership and example-setting in order our City
Departments work together with the common goal of guiding growth, providing city services
within available resources, organizational excellence, and stewardship of the public trust.
The support of our elected leadership is instrumental in the launch of "Recycle at Work!"
campaign to engage our employees to participate in recycling efforts available in all our offices,
and support the other elements of this grant request-within our businesses, education and non-
profit sectors.
.. _ ,
;< a
Sanitary Services Companv:
Sanitary Services Company (SSC) is the solid waste collection contractor for the City of
Meridian, providing servicesto both the residential and commercial sectors. Sanitary Services
Company (SSC) is provides reliable solid waste collection; innovative, effective recycling and
waste reduction programs; quality customer service; valuable public outreach and education
efforts; and strong commun#~ involvement to the areas we service.
Their commitment to otit''~community makes them an ideal partner in leveraging grant
resources through utitiiation of their existing outreach materials to Meridian residents. Also,
SSC Services Company will conduct a demonstration of their automated recycling trucks during
Earth Week activities at Hunter Elementary School.
Meridian's automated curbside collection. of recyclables is growing strong! Meridian residents
were quick to learn the new collection system. During the third quarter of 2010 SSC collected
17,193,600 pounds of trash from our residential routes, a decrease of 27.2 percent from the
second quarter of 2010. This grant identifies SSC as a pivotal partner in the grant due to their
Idaho DEQ Materials Management Assistance Grant Application
knowledge of our business community, the wastes generated, and the recycling behaviors of
our targeted audience. And our commercial audience needs to catch up in their recycling
behaviors and knowledge as well.
Meridian Solid Waste Advisory Commission
The Meridian Solid Waste Advisory Commission (SWAG) reports and makes recommendations
to the Mayor and City Council and is authorized (among other items) to propose new programs
and projects designed to encourage, promote and improve the solid waste and recycling
practices in the community and helping to reduce the amount of waste that ends up in the
landfill. The SWAG will be an instrumental partner in the development of a new Meridian
Environmental Award that will serve to memorialize the achievetnerrts of the grants scope of
activities.
Meridian Chamber of Commerce:
The Meridian Chamber of Commerce is the premiere business, membership organization in
Meridian. The Chamber is in the business of buildingrelationships between business people;
and between business, government and the rest of the community; in order to maintain a
healthy economy and our excellent quality of life. As such,
promotions platform in which the "Recycle at Work" camp
support within its membership. As well, the Merid
events, generates a Chamber newsletter in.which t
and assist in launching the new Meridian Env~ronm
Hunter Elementary Sch of ~'
Hunter Elementary School has an enrollment of 68i
culture including different ways of delivering acade
need it. Principal Cynthia-Clark is proud that Hu
and is recognized for the work they do to better
As a partner in this grant rei
out a recycling campaign, "f
own". The grant will assist i
classrooms with Environmei
Services Company will ass
ground and providing fun
ian Chambe
Chamber is able to provide a
may elicit engagement and
of Commerce hosts a variety of
and highlight green businesses,
children and strive to build a collaborative
nie intervention to those students who may
has a very active parent volunteer program
it school and our community.
a, Hunter Elementary is eager to serve as the pilot school to roll
cle at School", with student body helps develop and "make their
oviding promotional items and educational components to the
Division staff conducting the outreach activities. Sanitary
bringing a new automated curbside recycling truck to the school
nstrations to classroom kids!
Idaho DEQ Materials Management Assistance Grant Application
6. Provide a detailed project budget, including potential match.
Budget Summary Information
Requested Funding Match Project Total
SALARIES $ N/A $ 2,288 $ N A
SUPPLIES $ 1,510 $ N A $ 1,510
CAPITAL EQUIPMENT $ N/A $ N A $ N/A
PROFESSIONAL SERVIC ES $ 14,800 $ N A $ 14,800
OTHER $ N/A $ N A $ N/A
TOTAL $ 16,310 $ 2,288 $ 18,598
Percentage of Total 88% + 12% = 100%
Budget Detail Information
In Kind $28.60 x 80 hours = $2,288.00
Supplies: 12 Portable Recycling Containers, custom stamped (12 x 65.00) _ $780
36 Rolls of clear plastic bags (36 x 10.00) _ $360
Panel hand truck/cart for transport: 370
$1,510 Subtotal
Professional Services:
Design & Graphic Services
Web Support:
Promotions Development:
Production & Printing:
$4,000 ($100 x 40hrs)
$3,000 ($50 x 60 hrs)
$4,200 (materials development, school promo items,
Print/web/online targeted marketing)
$3,600 (printed materials, Guide, banner, decals. etc.)
$16,310 Subtotal
$ 18,598 TOTAL
7
~~EIZIDIAN
IDAHO
December 14, 2010
Idaho Department of Environmental Quality
ATTN. Joanna Pierce
1410 N. Hilton
Boise, ID 83706
Dear Ms. Pierce,
It is with great pleasure the City of Meridian Council
support for the grant application "Recycle at Work" su
Manager, Mollie Mangerich.
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
i"r~-myself, provide`this letter of
by our Environmental Division
itically writ~o supplement our
_::
: idential rec~clables while launching our
core the importance of resource recovery -
d business. By targeting our nonresidential
g efforts community-wide; we incentivize
~u~ard; and compile, distribute and promote
'!s" within our city and the Treasure Valley.
Promoti
the sco,
involver
We are excited
you consider it
Tammy de Weerd
cc: Members, City Council
Bill Nary, Meridian City Attorney
Tom Barry, Public Works Director
Mollie Mangerich, Environmental Division Manager
nity in which to "Live, Work, and Play° is enhanced by
~~thin this grant application. Engaging the support and
~I to our overall stewardship and sustainability goals.
initiatives outlined within this grant application, and hope
Mayor's Office ^ 33 E. Broadway Avenue, Meridian, 1083642
Phone 208-888-4433 ^ Fax 208-884-8119 ^ www.meridiancitv.org
cfi~f pA
,~~' 215 E. Franklin. Road • I'.O. Box 7
• Meridian, Idaho 83680
CHAMBER oG~ CQMMERCE (208) 888-2817 • Fax {208) 8$8-2682
December 13; 2010
- Idaho Department of Environmental Quality:
ATTN. Joanna Pierce
1410 N. Hilton.
Boise, ID 83706
Dear Ms. Pierce,
The' Meridian Chamber of Commerce is very pleased to provide a Letter of Support to the
City's Environmental Division's submission of the grant application title, "Recycle at
Work!" The Meridian Chamber of Commerce is the premiere business membership
orgatiization in Meridian. The Chamber is in the business of building relationships
between business people; and between business, .government and the rest of the
community, in order to maintain a healthy economy and our excellent quality of life.
This grant, if awarded, would provide both-educational elements and promotional
elements to our Chamber Iblembership and in return, we are able to provide a promotions
platform in which the "Recycle at Work" campaign may elicit engagement and support
within our business community. As well, the Meridian Chamber of Commerce hosts a
variety of events, generates a Chamber newsletter in which to promote and highlight
green businesses, and would be pleased to assist in launching the new Meridian
Environmental Award.
Please consider the "Recycle at Work!" grant submission by the City of Meridian
Environmental Division an awardee of the Idaho Department of Environmental Quality
Materials Management /Recycling Grant".
Sincerely, ~ p
DeAnna Ruehl, Chairman of the Board
Meridian Chamber of Commerce
:December 13, 2010
Ms: Joanne Pierce
Idaho Department of Environmental Quality
1410 N. Hilton
Boise, ID 83706
Subject; Letter of Support for Meridian's Materials Management Assistance Grant Application
Dear Ms. Pierce,
Sanitary. Services, Inc. is pleased to provide this letter of support for the City of Meridian's
Materials Management Grant Application. This grant funding will aAaw the Cry of Meridian to
build on a solid foundation of existing recycling activities in Meridian white initiating new and
important programs including:
Anew-"Recycle at Worm' outreach campaign to increase commingled recycling at
businesses and schools.
• Recognizing successful recycling programs by melding a variety of current awards.
• Developing of °Green Business Guide° in Meridian.-
. . Improving recycling at community events through the use of public event recycling
receptacles.
All of these hems will increase-the awareness and capability of recycling programs in Meridian.
We look forward to assisting with the implementation of these programs and #hank you for your
consideration of the City's application.
Sincerely,
Sanitary Services, Inc.
Steve Sirdlaoek
General Manager
~7 P.O. Box 626, Meridian, ID 83fi80 Phone 208/888-3999 Fax 208/888-5052
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Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: 9~
PROJECT NUMBER:
ITEM TITLE:
Legal Department: Discussion on Changes to Standard Operating Procedure Number
6.2.1 -Use of City Vehicles
MEETING NOTES
~~~~ ~~^~_~ ~~I ~ L~
Yom'°-~~
~y,t
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 6.2.1
SUBJECT: USE OF CITY VEHICLES
PURPOSE: To identify the guidelines and policy for the use of City vehicles by authorized
employees as identified within this policy.
POLICY: As needed to perform the required functions of the job, an employee maybe issued a
City vehicle or be allowed to use a City vehicle. All vehicle operations shall follow the
guidelines as outlined within this policy.
AUTHORITY & RESPONSIBILITY: Department Directors or designees shall ensure that all
drivers are properly licensed, insured, and that they operate City vehicles in a safe and
professional manner.
GUIDELINES
I. A copy of the employees' valid driver's license shall be placed in their employee file.
Employees are responsible to provide information to Human Resources if their driver's license is
suspended or invalid for any reason. If the employees' license is suspended or invalid that
employee cannot drive a City vehicle until they provide proof that their license is reinstated and
valid.
II. Anyone operating or riding in City vehicles must wear their seat belts when the vehicle is in
motion.
III. City vehicles are to be used solely for City business purposes.
IV. City vehicles that are assigned to personnel for use off duty may be used for limited personal
use.
V. Drivers of City vehicles are prohibited from manipulating any handheld phone device, while
the vehicle is in motion. (Don't text and drive)
VI. Drivers are strongly discouraged from talkin~a phone while the vehicle is in motion
without the use of hands free technology. This shall not apply to emergencyponders when
the~aze responding to an emergency.
VII. Any abuse or misuse of City vehicles is subject to disciplinary action, up to and including
termination.
Meridian City Council Meeting
DATE: December 14, 2010 ITEM NUMBER: 9K
PROJECT NUMBER:
ITEM TITLE:
Legal Department: Discussion on the City of Meridian Mailroom Operations and
Procedures
MEETING NOTES
cam- ~
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CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
'
Mailroom operations and procedures
The likelihood of receiving a package or letter containing a dangerous substance (e.g.
anthrax) or device (e.g. bomb) is remote. However it is important to understand safe mail
handling procedures, be aware of the characteristics that are common to suspicious mail,
and know the procedures to follow if a suspicious package is identified. The purpose of
this guideline is to recommend procedures for handling such incidents at home or
at the workplace.
Mailroom operations:
^ All incoming mail will be delivered to the mailroom.
^ IT will notify departments via email once the mail has been delivered. Preferably,
Finance will attempt to complete their mailroom process by noon. All other departments
are encouraged to process their mail in the mailroom in the afternoon.
^ Designate a single point of contact (with backup) from each department to open mail in
the mailroom.
^ Open all department mail under the hood system found in the mailroom.
^ If possible, do not open mail in the mailroom when other personnel are present.
^ Wear latex gloves, if desired.
^ Be vigilant when opening mail.
^ Be alert to the warning signs of suspicious mail.
Characteristics that are common to suspicious mail:
^ Unknown or unfamiliar sender.
^ Addressed to outdated/improper address, improper title, person no longer with
Organization.
^ Bears no return address or address not legitimate.
^ Marked with endorsements PERSONNEL, CONFIDENTIAL, RUSH, URGENT etc.
^ Excessive postage.
^ Postmark not matching return address.
^ Dusty or other foreign substance on the mail.
Procedures to follow when suspicious mail is identified that has NOT BEEN
opened:
^ Remain CALM.
^ If possible, DON'T open the mail item in question.
^ PLACE item in a plastic bag or keep it in the hood system and close the hood.
^ ISOLATE the item then evacuate the immediate area and CLOSE all doors.
^ CALL 911 and remain near the mailroom in order to advise incoming responders of
your findings.
^ DO NOT allow others to enter the mailroom.
Procedures to follow when suspicious mail is identified that HAS BEEN
opened:
^ Remain CALM
^ If a powder is detected DO, immediately close the hood.
^ After ISOLATING the item, promptly CALL 911.
^ REMAIN in the mailroom and ensure others DO NOT enter.
^ DO NOT brush off your clothes.
^ Wash your hands with soap and water. Apply alcohol gel and rub into hands.
^ Put on respirator found hanging next to sink.
^ Once responders arrive, follow instructions you are given.
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CITY OF MERIDIAN
STANDARD OPERATING PROCEDURE
NUMBER 3.4.5
SUBJECT: ON-CALL/CALL OUT DUTIES AND COMPENSATION
PURPOSE: To provide guidelines regarding employees being on-call and being called
out to perform emergency work beyond normal working hours.
POLICY: Certain City employees may be placed on the on-call duty as directed by
the Department Director or their designee. On-call duties are defined as
being reasonably available to respond to City business during hours
beyond the employee's normally established workday.
AUTHORITY AND RESPONSIBILITY:
Department Directors, or their designees, shall be responsible for
establishing an on-call roster, scheduling on-call schedules, and ensuring
that proper records are kept and submitted to record time worked.
PROCEDURES AND RELATED INFORMATION
I. ON CALL PERIOD
A. On-call hours are defined as those beyond the employee's normal work schedule,
including City recognized holiday.
B. An on-call employee forfeits their on-call duty if he/she calls in sick or goes home
sick. The Supervisors shall be notified and may arrange alternate coverage. An
employee may retain their on-call duty if the employee uses sick leave to attend
an appointment during work hours and will be available for on-call duty at the end
of their normal workday. If an employee simply has an appointment but is not ill
they may keep their On-call duty but are required to call the office before 5:00
PM to be updated on pertinent information
C. Employee must respond to the call within the specified period of time designated
by their respective departments.
D. Failure to respond to request for assistance or to respond within the time specified
can be the subject of discipline up to and including termination. This applies to
both on-call assignments and call-out response.
DEPARTMENTS
L PUBLIC WORKS -WATER
A. All on-call employees must have a minimum of a current Class 1 Water
Distribution License issued by the State of Idaho.
B. The maximum response time for an emergency call out shall be one (1) hour.
C. On-call duty is mandatory for licensed operators unless the Superintendent
expressly approves an exclusion.
D. If an employee uses sick leave for a medical appointment but is not ill they may
keep their on-call duty. However, the employee is required to contact the office
before 5:00 PM to be updated on pertinent information.
E. A supervisor must approve trading on-call duties before the end of the work
period.
II. PARKS
A. Any employee on-call must respond within one (1) hour of the request for
assistance.
B. On-call duty is mandatory for Parks Maintenance personnel unless the Parks
Superintendent or Parks Director expressly approves an exclusion.
III. PUBLIC WORKS -WASTEWATER
A. Currently only as designated by the Superintendent of the Wastewater Treatment
Plant.
B. The maximum response time for an emergency call out shall be one (1) hour.
IV. POLICE
A. Any employee on-call must respond within thirty (30) minutes of the request for
assistance.
V. COMPENSATION
A. ON CALL
"On Call" is a mandatory job requirement for certain positions. Although it is a
condition of employment, the City of Meridian does recognize that being on-call
may have some limited restrictions upon an employee's off work time and
opportunities. Because of this the City is willing to compensate the employee
accordingly at the defined rate of:
~2e~ularly Scheduled Workday - 1 hour per day;
~tegularly Scheduled Day Off - 2 hours per day;
Holidays - 4 hours per City-recognized holiday.
(Example: Standard 40 hour work week/M-F/8-5=9 hours of extra pay)
Deleted: Weekdays
Deleted: Weekends
All "on-call" time will be compensated as "extra hours" on the employee's time
sheet. The time will not count as hours worked" for Fair Labor Standards Act
(FLSA) purposes and cannot be paid or counted towards pay at an overtime rate.
The employee will be paid their straight time for the specified amount. Weekdays
and Weekends refer to the calendar days not the employee's schedule. Most "on-
call" schedules will be consistent with the employee's regularly scheduled work
week, but may be altered at the discretion of the supervisor or Department
Director.
B. CALL OUT
"Call out" is also a mandatory job requirement for certain positions. If an
employee is called to return to work it is only at the discretion of the supervisor,
not the employee, to excuse the employee from returning to work.
Although it is a condition of employment, the City of Meridian does recognize
that being called out may have some limited restrictions upon an employee's off
work time and opportunities. Because of this the City is willing to compensate
the employee accordingly at the defined rate of:
Minimum of one (1) hour straight time;
Remaining time to be added to the employee's standard work week. The on-
call employee will be compensated at their actual hourly rate until the
completion of the event giving rise to the call out.
Compensation for call outs begins when the employee leaves their location to
respond and ends when the need for the call out ends and the employee returns to
their original location or has the ability to return if the employee chooses to go
elsewhere.
C. OTHER
Paid leave (sick or annual) and holidays do not count toward the forty (40) hours
in accordance with the FLSA.