HomeMy WebLinkAboutTask Order No. 2 with HDR Engineering Inc. for Miscellaneous on-call GIS Services
TASK ORDER N0.2
CITY OF MERIDIAN (OWNER)
AND
HDR ENGINEERING, INC. (CONSULTANT OR ENGINEER)
This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual
promises, covenants and conditions contained in the Master Services Agreement between the
above named parties, dated January 2007.
SCOPE OF SERVICES
CITY OF MERIDIAN, IDAHO
MISCELLANEOUS ON-CALL GIS SERVICES
BACKGROUND
The City of Meridian has made an investment in establishing a GIS available to City users over
a local area network. GIS has been implemented on the City's network GIS to support water
and wastewater master planning, to enhance responsiveness to information requests by the
public, and to provide a common database of information from which others City departments
can access.
In late 2002, the City of Meridian contracted with HDR Engineering, Inc. (HDR) to perform a
Geographic Information Systems Needs Assessment (Needs Assessment). The Needs
Assessment helped the Public Works Department understand the many ways in which a GIS
could be used to support current and future activities in the department. In 2004, the City
amended the GIS Needs Assessment contract, called Needs Assessment Phase 2, to purchase
hardware and software, install these items, and train staff on the use of GIS. In February 2005,
the City contracted with HDR to provide a mechanism through which City of Meridian Public
Works and Information Technology staff can access the technical expertise of HDR staff
directly. In October 2005, the City renewed the contract with HDR to continue on-call GIS
support through fiscal year 2006.
HDR has been applying GIS technology since the early 1990's and continues to deliver on
projects that have involved GIS technology in public works civil engineering and other
disciplines. These projects have included the utilization of GIS to support water distribution
system, wastewater collection system, and storm water conveyance system analysis and
design, as well as assist in environmental analysis for water resources and transportation
planning.
The purpose of this task order is to provide On-Call GIS Services through the City's fiscal year
2007, beginning October 2006 and continuing through September 2007. The purpose is to
continue to provide a mechanism through which City of Meridian Public Works and Information
Technology staff can access the technical expertise of HDR staff directly
PROPOSED SCOPE OF SERVICES
The following task sets forth the scope of consultant services, time of completion and
compensation in providing technical assistance to support City staff as they continue their GIS
implementation.
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TASK 1. GIS CONSULTING
Objective. To provide technical support to the City of Meridian Public Works Department
related to GIS activities. If additional support is requested during non-holiday working hours of
8:00 AM to 5:00 PM, HDR is available to respond on an on-call time and materials basis.
Approach
• HDR will provide miscellaneous on-call support to answer questions from the City of
Meridian Public Works Department staff regarding the operation and uses of GIS.
• HDR will perform short duration work assigments under the direction of the City's GIS
Analyst.
• HDR staff will work closely with City staff to provide a "technology transfer" understanding of
the tools and techniques used to complete work assignments.
City Responsibilities
On-Galt GIS Services will be performed by HDR with either a written request for services via
e-mail, fax, or letter from the City of Meridian GIS Analyst, or by telephone or personal
conversation from the City of Meridian GIS Analyst.
The City will provide access to the data necessary to complete requested work
assignments.
Assumptions
Services will only be performed once confirmation of requested services has been sent from
HDR staff to the City of Meridian GIS Analyst.
The schedule to perform services will be negotiated at the time services are requested.
Automation tools developed under this agreement will be provided to the City without
warranty. HDR will maintain a copy of the tool to be able to provide phone support.
Products
• Status report describing the services provided in each invoicing period.
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PROJECT SCHEDULE
CITY OF MERIDIAN, IDAHO
MISCELLANEOUS ON-CALL GIS SERVICES
The project schedule for performing the GIS Services is as follows:
Activity or Milestone
Notice to Proceed (NTP)
Date
January 15, 2007
Task 1 Completion
September 30, 2007
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COMPENSATION
CITY OF MERIDIAN, IDAHO
MISCELLANEOUS ON-CALL GIS SERVICES
HDR will invoice Meridian for professional services described in this Proposal on a time and
materials basis. For Task 1 described in the Scope of Services, HDR estimates a professional
services fee of not to exceed $10,000 without written authorization from the City. HDR will
provide services up to the extent of the authorized fee billed at the following rate schedule.
Rate Schedule
The rates shown in this schedule include overhead and profit, as well as project management
and cost control. Direct expenses, including travel, postage/packaging, telephone/fax, printing,
and other expenses will be billed separately from the labor rates. Adjustments to labor rates
will occur annually in January.
Staff Member Discialine Labor Rate
Rick Lovel GIS Analyst $94.00
Diane Holloran GIS Analyst $94.00
Scott Martin * Information Systems Technician $109.00
John Evans GIS Programmer $160.00
Ernesto Mejia GIS Programmer $125.00
Nicolas Fontaine Assistant GIS Programmer/Engineer $105.00
Michael Flores Quality Control Reviewer $188.00
* Scott Martin's time will be limited to less than 8 hours per week.
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AUTHORIZATION
CITY OF MERIDIAN, IDAHO
MISCELLANEOUS ON-CALL GIS SERVICES
CITY OF MERIDIAN
By:
TAM a WEERD, MAYOR
CONSULTANT
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LARRY V. HOFFMAN, VICE PRESIDENT
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Attest: ~,~u~~i~nlirir .
.BERG JR. CITY CL ~'t s~~ • ~ .~'`
WILLIAM G ~ ~.~ ,
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ECEt'~E
EEB 1 3 2007
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Memo
To: Tammy de Weerd, Mayor
From: Robin Jack, GIS Technician
CC: Len Grady, P.E., City Engineer
Date: 02/01 /07
Re: Task Order 2 with HDR Engineering, Inc.
The Public Works Department respectfully requests the enclosed contracts be signed and
fully executed by the mayor. These contracts were approved by the City Council on February
6, 2007. Thank you for your consideration. Please contact me if you have any questions
regarding any of these items.
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