HomeMy WebLinkAboutPipeline Inspection Services for Sewer Manhole Retrofits FY 2011AGREEMENT
FOR
INDEPENDENT CONTRACTOR SERVICES
SEWER MANHOLE RETROFITS FY 2011
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 2nd day of
December, 2010, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Pipeline Inspection
Services, ,hereinafter referred to as "CONTRACTOR", whose business address is P O
Box 3023, Nampa, ID 83653 and whose Public Works Contractor License # is C-
15828-B-4
INTRODUCTION
Whereas, the City has a need for services involving SEWER MANHOLE
RETROFITS FY 2011; and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall pertorm and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Attachment "A" and incorporated herein by this reference, together with
any amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreement, including without
limitation electronic data files, are the property of the Contractor; provided,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. If any such work is
FY 2011 SEWER MANHOLE RETROFITS page 1 of 16
copyrightable, the Contractor may copyright the same, except that, as to
any work which is copyrighted by the Contractor, the City reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment B "Payment Schedule" attached hereto and by
reference made a part hereof for the Not-To-Exceed amount of
$32,200.00.
Additional repairs may be requested at the costs indicated as provided in
Attachment C "Bid Alternate Payment Schedule" for an additional Not-To-
Exceed amount of $87,800.00. This is not an authorization for the
additional repairs but a potential need that the City will address throughout
the year.
Total compensation from this agreement may not exceed $120,000.00.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
FY 2011 SEWER MANHOLE RETROFITS page 2 of 16
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement including ,but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
September 30, 2011 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the
compensation set forth in Attachment B of this Agreement on the date
due, Contractor, at the Contractor's option, may terminate this Agreement
if the failure is not remedied by the City within thirty (30) days from the
date payment is due.
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
FY 2011 SEWER MANHOLE RETROFITS page 3 of 16
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
4. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and. neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Attachment A,
Contractor has no authority or responsibility to exercise any rights or
power vested in the City and therefore has no authority to bind or incur
any obligation on behalf of the City. The selection and designation of the
personnel of the CITY in the performance of this agreement shall be
made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
FY 2011 SEWER MANHOLE RETROFITS page 4 of 16
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Contractor.
5. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. CONTRACTOR shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
FY 2011 SEWER MANHOLE RETROFITS page 5 of 16
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho
83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
6.4 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.5 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public
Works Improvement Projects.
8. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Manager
33 E. Broadway Avenue
FY 2011 SEWER MANHOLE RETROFITS page 6 of 16
Meridian, Idaho 83642
Pipeline Inspection Services
Attn: Scott Wendling
4423 E Victory
Nampa, ID 83687
208-941-9424
pipelineinspections(a~hotmail.com
Idaho Public Works License #: C-15828-B-4
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
9. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
12. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
13. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
FY 2011 SEWER MANHOLE RETROFITS page 7 of 16
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
14. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
15. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
16. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
17. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
18. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
FY 2011 SEWER MANHOLE RETROFITS page 8 of 16
19. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
20. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Order of Precedence: The order or precedence shall be the contract
agreement, the Invitation for Bid document, then the winning bidders
submitted bid document.
23. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
24. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
BY:
TAMM d EERD, MAYOR
Dated: /~Zlo ~/~
Attest: `~~~~~~ pF M'ER~~~~,~~/
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o
J EE . HOLMAN, CITY CLERK( $~AL -
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FY 2011 SEWER MANHOLE RET~p~ut~rrY ~ ..,•~'
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PIPELINE INSPECTION SERVICES
BY:
Dated: /- 2 ~^ ~~
page 9 of 15
Approved as to Content
BY:
KEIT TT , PU C ING MANAGER
Dated: b
Approved as to Form
CITY ATTORNEY
FY 2011 SEWER MANHOLE RETROFITS
Department Approval
BY:
NAME: /~i c u, ~2p L. ~ ~-~ f
TITLE: ~cs!'u:y ~~ 2 r~~w
Dated: l Z~~~Zo~y
page 10 of 16
Attachment A
SCOPE OF WORK
The F.Y 2011 Sewer Manhole Retrofits project includes repair of manholes to stop
infiltration, bring manholes to proper grade, uncover paved over or buried manholes,
and manhole base repairs. The Contractor shall furnish all labor, materials, and
equipment necessary for the entire completion of the project as outlined and shall
construct the complete job in the best and most workmanlike manner.
The project also includes an add alternate to extend the contract for the FY 2011 Fiscal
Year, which ends September 30, 2011, to make any necessary repairs discovered
throughout the year. These repairs are expected to be similar in nature to those
described and shown on the attached maps.
SPECIFICATIONS
A. The Contractor will be required to pay for and obtain the necessary
permits from Ada County Highway District (ACRD) to perform the required work
within ACRD right-of-way. The Contractor will also be responsible for any traffic
control necessary to complete the work in a safe manner within ACRD right-of-
way.
B. All work shall conform to the Idaho Standards for Public Works
Construction (ISPWC), Ada County Highway District (ACRD), City of Meridian
Supplemental Specifications to the ISPWC and the City of Meridian Construction
Storm Water Management Program.
C. The Contractor shall be required to submit, to the Project Manager, a
schedule of work during the preconstruction meeting. Alt work will be limited to
the manholes identified in the maps provided in the Invitation for Bid WW-11-
10208. Anything beyond the work shown must first be approved by the Project
Manager prior to beginning the additional work.
D. Contractor shall be willing to testify as an expert witness in the event of
litigation.
E. Contractor shall adhere to all safety regulations set forth by OSHA and
any other safety means needed to safely perform the project.
F. Contract shall notify Project Manager of any significant problems,
abnormalities, additional repairs needed, etc. that may be encountered during or
after the work was completed.
FY 2011 SEWER MANHOLE RETROFITS page 11 of 16
G. The amount of work to be done under the contract and as noted in the Bid
Schedule represents a maximum and is not to be taken as an expressed or
implied statement that the actual amount of work will correspond. The right is
reserved to increase or decrease or to entirely eliminate certain items from the
work.
H. All structural repairs of pipe shall be cured in place pipe (CIPP) and all
structural repairs of manholes shall use a polyurethane spray wall. Repairs to
stop infiltration in pipe shall use chemical grout and all repairs to stop infiltration
in manholes shall use chemical injection with Deneeff or an approved equal.
The majority of the manhole repairs are damaged cones due to corrosion from
hydrogen sulfide. Repairs include pressure washing and re-grouting of manhole
base (lining of manholes is not required). Excavation is not required for these
repairs. Cured in place pipe (CIPP) repairs are not required, but may be used if
an add alternate is awarded. Prior to the commencement of construction, the
Contractor will be required to do material submittals for approval for all proposed
materials to be used in the repairs.
I. All work to stop infiltration shall be conducted during the months of April
through September.
J. For manholes located in asphalt to restore to proper grade a maximum
gap of/" is allowed. If the gap is greater than %",anew collar will have to be
installed.
K. All submittals for approved equals and alternative materials must be
approved by the City Engineer prior to bid opening. Current list of approved
products to stop infiltration include; DENEEF: Dry Oakum (for use with grouts),
AVANTI: AV-202, AV-290 Fast- Set, AV- 330, AV-333, and AV-350. If an award
is made for the add alternate, products will be reviewed at that time.
L. It will be the Contractor's responsibility to make site visits to each manhole
identified in the attached maps to determine the severity of the repair in order to
accurately bid.
Prior to the start of work, a preconstruction meeting will be-held and shall be attended
by the Contractor's Project Manager, its Superintendent, and its Subcontractors as the
Contract deems appropriate. The purpose of the meeting is to designate responsible
personnel and establish a working relationship. Matters requiring coordination will be
discussed and procedures for handling such matters established. The Contractor
should be prepared to discuss tentative schedules, transmittals, processing applications
for payments, maintaining record documentation, critical work sequencing, field
decisions and Change Orders.
FY 2011 SEWER MANHOLE RETROFITS page 12 of 16
REFER TO INVITATION TO BID WW-'~1-4Q~~t8
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # WW-11.1 ,are by this reference made a
part hereof.
FY 2011 SEWER MANHOLE RETROFITS page 13 of 16
Attachment B
PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$120,000.00.
The initial Notice -To-Proceed will only be for the Payment Schedule below in the
amount of $32,200.00. Additional work may be completed upon issuance of additional
Notice-To-Proceed documents with accompanying purchase orders, up to the
remaining $87,800.00.
--
PAYMENT SCHEDULE i
FURNISH ALL. LABOR. MATERIALS. EQUIPMENT, AND INCIDENTALS AS REQUIRED FOR FY 2011 SEWER '
.MANHOLE RETROFITS, PER ATTACHED SCOPE OF WORK AND LOCATION MAPS "EXHIBIT A"
Task Description Quantity Unit of
Measure Price Extended Price
A. Repair manholes to stop infiltration, 49 Each $450.00 $22
050.00
minor to moderate repair ,
B. Repair manholes to stop infiltration, 3 Each $600.00 $ 1
800
00
extensive repair ,
.
C. Repair loose rings on manholes 5 Each $450.00 $ 2,250.00
~ Uncover manholes located in asphalt
~ and/or restore manholes to proper 2 Each $500.00 $ 1,000.00
grade
E Uncover manholes located in dirt
~ and/or restore manholes to proper 9 Each $500.00
$ 4,500.00
grade
F. Repair manholes requiring base 2 Each $300.00 $ 600.00
repairs
TOTAL $32,200.00
FY 2011 SEWER MANHOLE RETROFITS page 14 of 16
FY 2011 SEWER MANHOLE RETROFITS page 15 of 16
ATTACHMENT C
BID ALTERNATE PAYMENT SCHEDULE
TASK
1. DESCRIPTION
Minor to moderate infiltration (<3 gpm) UNIT OF
MEASURE
Each
2• Extensive infiltration (>3 gpm) Each
3• Repair loose rings on manholes Each
4. Raise manholes to proper grade -
as halt Each
5• Raise manholes to proper grade -dirt Each
6. Base repairs Each
7• Pipe grouting repairs Each
PRICE
$ 650.00
$ 850.00
$ 500.00
$ 750.00
$ 750.00
$ 450.00
$2,345.00
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
FY 2011 SEWER MANHOLE RETROFITS
page 16 of 16
~~iQ/~E IDIAN~-
Public ~ D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
Mayor Tammy de Weerd
q!q Coyn~il Mcmlrersi
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
FROM: Gail Hammond, Assistant Plant Superintendent
DATE: December 8, 2010
SUBJECT: AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES WITH
PIPELINE INSPECTION SERVICES FOR THE FY2411 MANHOLE
RETROFITS PROJECT FOR ANOT-TO-EXCEED AMOUNT OF
$120,000.{10
T. RECOMMENDED ACTION
A. Move to:
1. Approve the Agreement with Pipeline Inspection Services for the FY2011
Manhole Retrofits Project in an amount not to exceed $120,000.00; and
2. Authorize the Mayor to sign the Agreement.
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
Rich Dees, Utility Operations Manager 888-5242
Tracy Crane, Plant Superintendent 888-2191
Gail Hammond, Assistant Superintendent {Project Manager) 888-2191
III. DESCRIPTION
A. Background
In Fiscal Year 2009 and 2010 Public Works completed manhole retrofit projects
which eliminated approximately 250,000 gallons per day {GPD) of groundwater
infiltration, raised over 125 manholes to proper grade, and repaired
approximately 25 damaged or deteriorated manholes. The elimination of the
Page I of 3
infiltration alone helps the wastewater treatment plant (WWTP) stay within the
City's permitted 7 million gallons per day {MGD) limit on discharges and saves
up to $75,000 per year in treatment costs.
B. Proposed Project
The continuation of the manhole retrofit project will eliminate at least 100,000
additional gallons per day of groundwater infiltration, raise an additional 11
manholes to proper grade and repair an additional 52 manholes that are damaged
or deteriorating. The base bid amount by the contractor to conduct the above
mentioned work is $32,200.00. The bid for construction services for this project
also included an add alternate for additional work required through FY2011.
Pipeline Inspection Services was also the low bidder for the add alternate bid.
The add alternate includes work to stop groundwater infiltration and repairs of
damaged manholes. A total of $150,000.00 was budgeted for manhole repairs,
allowing $117,800.00 for work under the add alternate. This project will take the
contract with Pipeline Inspection Services up to a budgeted amount of
$120,000.00.
C. Contractor Selection
Pipeline Inspection Services was the lowest bidder, has a Public Works
Contractor license and is qualified to complete the required work.
TV. IMPACT
A. Strategic Impact:
This project supports the Public Works Mission and Vision for strategic growth.
The repair of areas of infiltration is responsive, innovative, and opportunistic in
planning for growth and increases operational efficiencies by reducing
infiltration to comply with current National Pollutant Discharge Elimination
System (IVPDES) limits of 7 MGD at the WWTP.
B. Service/Delivery Impact:
The repair of manholes will reduce the rate of infiltration in order to stay below
the permitted flow rate of 7 MGD at the WWTP and allow the City of Meridian
to serve more customers without exceeding permitted flow rates or expanding
the WWTP.
C. Fiscal Impact:
Project Costs
Base Bid Amount $32,200
Add Alternate 87 800
Total $120,000
Page2of3
Project Funding
WW Sewer Repair (60-3520-53351) $150,000
V. ALTERNATIVES
A. The City could defer rehabilitation and repair efforts of manholes. Doing so
could be more costly in the future as manholes would continue to deteriorate
and require more extensive repair later, and construction costs are likely to
increase over time. This option would also prevent the City from decreasing
daily discharge rates, resulting in higher treatment costs.
B. WWTP Staff could perform minor repairs in-house and reduce a portion of the
identified infiltration. This would require additional manpower and take away
from efforts to maintain the collection system elsewhere. Numerous other
repairs identified in the contract will have to go un-repaired as City staff does
not have the tools or the skills to perform the work required to make the
repairs.
VI. TIME CONSTRAINTS
Council's approval of the Agreement for Independent Contractor Services will allow
Public Works to begin making repairs already identified and mobilize the Contractor
to make additional repairs as they are discovered. Completing the work prior to
summer 2011 will help in complying with 7 MGD limits on discharge set by the
Environmental Protection Agency.
VII. LI5T OF ATTACHMENTS
A. Agreement for Independent Contractor Services
Approved for Council
Date
Page 3 of 3
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