HomeMy WebLinkAbout2010-12-28Meridian City Council Meeting December 28, 2010
A Council meeting of the Meridian City Council was called to order at 7:00 p.m.,
Tuesday, December 28, 2010, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, President David Zaremba, Charlie
Rountree, Brad Hoaglun and Keith Bird.
Others Present: Jaycee Holman, Bill Nary, Pete Friedman, Bill Parsons, Sonya Watters,
Bill Johnson, Tom Barry, Rich Dees, Jamie Leslie, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
de Weerd: Okay. I will go ahead and welcome all of you to our City Council meeting.
We thank you for joining us. For the record it is Tuesday, December 28th. It's 7:00
o'clock. We will start tonight's meeting with roll call attendance.
Item 2: Posting of Colors and Pledge of Allegiance: Boy Scout Troup #1
American Legion
de Weerd: Item No. 2 is the posting of the colors and the Pledge of Allegiance by Boy
Scout Troop No. 1, American Legion. If you will all -- oh, wait. Someone is going to tell
you to rise, so come on forward.
(Pledge of Allegiance recited.)
de Weerd: I would like to thank the Boy Scout Troop No. 1 with the American Legion.
Thank you for leading us in the pledge and for posting the colors. I will note that this is
the oldest troop in the state of Idaho and we are pleased to have you with us tonight.
Item 3: Community Invocation by Larry Woodward with Ten Mile Christian
Church
de Weerd: Item No. 3 is our community invocation. We will be led tonight by Larry
Woodward with Ten Mile Christian Church. If you will all join us in the community
invocation or take this as an opportunity for a moment of reflection. Thank you for
joining us.
Woodward: It's my pleasure. And before I have our prayer tonight I just want to say
that our community is blessed to have you folks as our leaders. We have a good
community. These Scouts reflect that. And the leadership you provided this past year
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December 28, 2010
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has been exceptional. So, my prayer tonight is going to be for 2011, because you don't
know what's coming up yet. Let's pray. Our dear Heavenly Father, we thank you for
the quality of our leaders here in Meridian. We have a good community. It's a
community that people like to live in. It's a community that is safe and we thank you for
the quality of life that we have here. Much of that comes because of the leadership
here assembled tonight. My prayer tonight is for these leaders as they look forward to
2011, there will be things that come up during the year that they have no advance
warning of and we just pray that our economy improves, that our housing grows, that
our businesses flourish, but more than anything else that your wisdom is in these
leaders and permeates our entire community, in Jesus' name, amen.
Item 4: Adoption of the Agenda.
de Weerd: Thank you for that. Item No. 4 is the adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: One item to note on the agenda for tonight. Under the Consent Agenda,
number five, 5-F is resolution number 10-767. And with that, Madam Mayor, I move
adoption of tonight's agenda.
Bird: Second.
Rountree: Second.
de Weerd: I have a motion and a second to adopt the agenda as stated. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Approve Minutes of December 14, 2010 City Council Workshop
Meeting
B. Agreement for Medical Director Services with Dr. Butler-Hall
C. Acceptance Agreement: Display of Artwork of Theodore J.
Smith in Initial Point Gallery
D. Professional Services Agreement for Neil Anderson and
Associates for Design Services Related to Water Feature
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December 28, 2010
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E. District Office Lease for Congressman-Elect Raul Labrador
F. Resolution No. 10-767: Approving Lease Agreement Between
the City of Meridian and Congressman -Elect Raul Labrador
for Approximately 1,812 Square Feet of Office Space at
Meridian City Hall
G. 2010 Annual Report of the Meridian Solid Waste Advisory
Commission
H. Order for Approval: FP 10-008 Paramount Subdivision No. 17
by Brighton Corporation Located South of Chinden Boulevard
and West of Meridian Road Request: Final Plat Approval for
28 Single-Family Building Lots on 7.41 Acres in an R-B Zoning
District
I. Task Order 0757a for Continuing Professional Services with
Hydro-Logic, Inc. per the Terms of the Master Agreement
Dated January 30, 2007, for Well Monitoring and Aquifer
Testing for aNot-To-Exceed Amount of $85,000.00
de Weerd: Item 5 is our Consent Agenda.
Hoaglun: Madam Mayor?
de Weerd: Mr. Hoaglun.
Hoaglun: On the Consent Agenda as I noted, 5-F is resolution number 10-767. With
that I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest.
Bird: Second.
de Weerd: I have a motion and a second to approve the Consent Agenda. If there is
no discussion, Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From Consent Agenda
de Weerd: There were no items moved from the Consent Agenda.
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December 28, 2010
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Item 7: Action Items
A. Continued Public Hearing From November 23, 2010: TE 10-030
Harks Canyon Creek by JBS Enterprises, LLC Located at 1845
W. Franklin Road Request: Two (2) Year Time Extension to
Obtain the City Engineer's Signature on the Final Plat
de Weerd: We will move to Item 7-A. I will ask if our clerk will, please, deliver these
City of Meridian pins to our Boy Scouts for leading us in the pledge. Okay. Item 7-A is
a continued public hearing from November 23rd on TE 10-030. I will ask for staff
comments at this time.
Parsons: Thank you, Madam Mayor, Members of the Council. The application before
you this evening is a preliminary plat extension for a two year period. The subject
property is located at 1845 West Franklin Road. The map in front of you this evening
shows you that the northern portion is zoned C-C and the back portion is zoned TNR.
Here is the proposed plat that you -- approved plat that was enacted by Council back in
2006. The southern portion, which is approximately 3.1 acres, was not part -- or was
not platted with this plat and the preliminary plat itself encompasses approximately 6.29
acres. Moving quickly through this concept plan, this is what was proposed at the
hearing before you in 2006 and I thought this painted a prettier picture than just seeing
some lines on a map, so I did put that in the slide presentation for you this evening.
Staff is recommending an additional condition of approval -- essentially when this
project first came before you in 2006 the Ten Mile specific area plan was not in place
and this property is now in that boundary of that plan. So, given the fact that there is C-
C zoned property here and the townhomes are subject to the administrative design
review, those items will be reviewed with the guidelines in the UDC and also the
Meridian design manual. So, that's the only new provision that staff is recommending
before you this evening. The applicant is in agreement with the added condition of
approval and she is in the audience. And with that I would be happy to answer any
questions you may have.
de Weerd: Thank you, Bill. Council, any questions?
Bird: I have none.
Rountree: I have none.
de Weerd: Okay. Any comments from the applicant? Okay. Thank you. Okay.
Anyone that is here tonight to provide testimony on this item? Council?
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: Seeing no testimony, I move that we close Item 7-A.
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Zaremba: Second.
de Weerd: I have a motion and a second to close the public hearing on Item 7-A. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor, I move that we approve the request for 7-I -- 7-A and also
recommend that the additional staff comment for the DA be included.
Hoaglun: Second.
de Weerd: I have a motion and a second to approve TE 10-030. If there is no
discussion from Council, Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Hearing: PP 10-007 Kingsbridge by Boise Hunter
Homes Located at East Side of S. Eagle Road, Midway
Between E. Victory Road and E. Amity Road Request:
Preliminary Plat Approval for 72 Residential Building Lots and
7 Common Lots on Approximately 38.31 Acres in an R-2
Zoning District
de Weerd: Item 7-B is a public hearing on PP 10-007. I will open this public hearing
with staff comments.
Parsons: Thank you, Madam Mayor, Members of the Council. This project was acted
upon by Planning and Zoning Commission at their November 18th, 2010, hearing. They
have forwarded on a recommendation of approval before you -- to you this evening.
Here is the application -- or the subject plat is on the east side of South Eagle Road
midway between Amity Road and Victory Road. Phase one has platted already. The
new plat itself encompasses 38.3 acres. It's approximately -- it's 72 residential lots and
contains seven common lots. What I have tried to portray before you this evening is a --
I have tried to give you what was previously approved and what's currently being
proposed this evening. Hopefully that comes across clearer than what I'm seeing in
front of my screen. But on the left-hand side you can see that Kingsbridge came
through, it had a little bit more of a curvier linear design, so, essentially, a different street
network, larger lots were along the boundary and smaller lots to the interior. On the
east side -- or, excuse me, on the right-hand side you can see the proposed plat.
Again, has a grid system -- grid pattern street system. The lots are smaller interior, with
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December 28, 2010
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larger lots on the exterior. What I have also tried to do in this exhibit for you is try to
break it down into a little bit easier relationship and what I have proposed -- what I have
shown on the left-hand side is what was proposed with the previous plat or a portion
thereof. Keep in mind that Kingsbridge phase one has recorded and that portion of the
plat included 53 lots and 20 common lots. On the right-hand side, again, I have broken
down what the applicant's proposing before you this evening and what P&Z acted on at
their hearing. So, if I can go through this very quickly, if you wouldn't mind. So, lot
sizes for both plats started out at 12,000 as a minimum and the average increased up to
38,000 for the previous and 44,000 for the new plat. Average lot size for the previous
concept plan was 17,200 square feet. Now the applicant's proposing 15,995 square
feet. Gross density is approximately the same. The biggest thing that I'd like to point
out on this graphic is really the mix of lot sizes. If you look at that the lot size is between
12,000 and 14,999 square feet. It's pretty comparable. The biggest difference comes
between the lot sizes that are 18,299 with the plat and a number of lots -- 15,799 square
foot lots proposed with the previous plat. So, the applicant's pretty consistent, again, in
regards to what portion of Kingsbridge was approved under the previous and what they
are proposing tonight. I think I pointed out the major difference to you is really the street
design. Here what I have tried to do is give you a larger version, so you didn't have to
keep going back and forth between the plats. If I can move to the landscaping plan
before you this evening. That previous graphic I showed you showed that there was
5.32 acres of open space that the applicant's proposing. I'm sorry that Iwasn't --
wasn't able to find out how much open space was proposed with the previous project.
read through the minutes for that hearing back in 2005. Anna Canning, the planning
director, testified that they had proposed ten percent open space and so with this plat,
even though it's not necessarily part of Kingsbridge at this time, it's astand-alone plat,
the applicant is proposing to exceed the ten percent requirement of the UDC. The
major portion of the open space with this plat versus the previous plat is, really, the --
the park and if I can go back to this common -- here is the previous concept plan. If you
notice along the north -- if you can see my arrow here -- there is a pocket park planned
for that northern half and, then, the applicant also had proposed -- at the time had
proposed a larger pocket park to the south. With the new plat the applicant is proposing
one large central park and, then, with that previous plat they have also showed this
pathway that went along the perimeter and the applicant's proposing the same thing
with this plat. So, as far as those things, it's pretty consistent. There are some things
that need to be discussed with you this evening as far as pathways and waivers. The
biggest thing is there is a 60 foot easement along the southern boundary of this
proposed property. It is control of the Boise Project Board of Control. They are a
federal agency. Looking through previous files and spots, speaking with the parks
department, it appears that they are not in favor of having any landscaping or
improvements within the northern portion of that easement. And so with phase one
what the applicant did was stayed away from the northern portion and platted all their
common space and their pathway on the southern portion and so in dealing with the
parks department on this plat staff had recommend a condition that they coordinate with
the parks department for an on-street path network. In speaking with the parks
department this afternoon they are agreed to -- because that pathway is already
constructed on the southern portion of the site with phase one that they would be happy
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December 28, 2010
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with that just remaining on the southern portion when other portions -- other parcels to
the south develop. So, keep in mind we won't -- with the parks recommendation we
won't get a pathway with this plat unless Council sees fit to add that in there and keep
with that condition. So, it may happen on the southern boundary when other parcels
develop. So, it would be off site from this subdivision. The applicant did propose some
elevations and I wanted to go through those quickly with you. Here is some of their two
story models that they are proposing. In the upper right-hand corner is a single phase --
or single story and that's consistent with their DA. The recorded DA on the property
does require that certain lots be constricted -- or restricted to single story homes. That's
not changing. And, then, staff had noted that some of the elevations they provided were
single story homes and so they just wanted to provide additional elevations for you to
review tonight as well. And so if I could bounce back up to this concept plan and show
you what lots are restricted. These four northern lots here are restricted to single story
and, then, there is also three lots -- or, excuse me, three lots along the southern
boundary that are also restricted as well. And if I could step back a little bit to the
transportation issues or at least discuss with you some of the items that were talked
about at the hearing. P&Z, basically, items of discussion were common open space lots
and amenities. The buffer along the eastern boundary was originally meant just to be a
land -- a setback for those adjacent property owners to the east and looking and delving
into the code the deciding grass would not meet the open space requirements of the
ordinance, so the applicant or staff -- P&Z endorsed staffs recommendation for a
pathway and additional landscaping in that buffer. That recommendation was not
changed and that condition stays in place as staff and Commission recommended. A
lot of discussion was -- talked about this design versus the previous design. As I
mentioned to you -- I mean the street layouts have pretty much -- the lot counts are
pretty much consistent, it's just really the street layout. Additional traffic through
Dartmoor Subdivision was a concern with some of -- with the Commission or at least
that came up as an issue. The Commission had some issues with no parking provided
for the neighborhood park. The applicant is proposing that for you this evening. And,
then, also there is -- this is a unique project in the fact that there was a recorded
development agreement, but there is also a separate settlement agreement that the
applicant has to abide to as well that's -- it's an agreement between them and the
adjacent property owners and so that was a topic of discussion. And, then, of course,
off-site improvements that could be approved with this site, citizen involvement in the
new plat design. A lot of folks came out and had some issues with the new plat design,
had some concerns with the developer, felt like they weren't involved in the process as
much as the first go around and so what the applicant has tried to do is after the P&Z
meeting they received that message from the Commission that they should really inform
and involve those residence of phase one at Kingsbridge, because of the distress that
they are in with the previous developer that these projects really needed to be married
together, so that you could get one cohesive project to help maintain phase one and,
vice-versa, residents of phase one could also become part of this project and get some
great amenities as well and so those a-mails and those correspondence they should be
attached in your packet this evening for your review to let you know what they have
committed to doing and addressing those residents' concerns as well. The other issue
was secondary access to the site. There is a condition in the staff report that they need
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December 28, 2010
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to provide secondary access per the fire department. That issue has been resolved.
And, then, one thing that came up was the R-3 zoning standards. Originally in 2005 this
project was originally zoned R-3, but the city was going through the zoning -- UDC
amendment to rezone the property to R-2 and so staff had always anticipated that, but
the applicant came through with a PD and their lot sizes were always meant to be
12,000 square feet, they just wanted reduced frontages under the PD and that's why
you really seeing the major redesign to this plat versus the old plat. It wasn't -- it didn't
have anything to do with lot sizes, it really came down to lot frontages and that's why
you're seeing more of a grid pattern tonight versus the curvier linear design. And, then,
also there were quite a few folks that testified at the public hearing on this. I won't name
all of them, but there was at least a dozen of them that came out and testified and so I
think with the correspondence that you have in your packet, a lot of those issues have
been resolved according to the applicant. The applicant's still trying to coordinate with
the Dartmoor homeowners association, so that they can mitigate any additional traffic
that may go through their subdivision and if you look at the exhibit before you you can
see that I have provided a graphic or they have provided a graphic to me this afternoon
that shows a planter island that they are proposing to install with some additional speed
bumps to try to mitigate some of those additional -- that additional traffic from cutting
through East Arlington Way and, then, cutting trough Dartmoor. The next graphic really
shows it a little bit better. If you can follow my arrow here, this roadway here is currently
constructed with phase one and here is Dartmoor Subdivision in the northwest corner or
a portion thereof and that was a topic of discussion at the hearing before you and the
residents of that subdivision were concerned about additional traffic cutting through their
subdivision and that's why they worked so hard to get this design that you see right
now. So, in order to address some of those concerns, again, the applicant is proposing
that landscape island and some speed bumps to try to mitigate those concerns. To
staffs knowledge there aren't any additional outstanding issues before you this evening.
Because of that Ten Mile feeder canal the applicant is seeking a waiver to leave that the
-- excuse me -- that canal open. It is a large facility. Keep in mind that it won't be
landscaped per the requirements of the Boise project, it would just -- typically the
ordinance would require that to be an amenity, but given the fact that they are willing to
work with the applicant or even the city at this point, given the recommendations from
the parks department -- the information I received from the parks department more than
likely it will be used by the residents, but it just won't be improved. It's more of a
common lot so the applicant could go in there and keep the weeds down along the bank
and so the residents don't have to look at a weed bed. That's really why you're seeing
it. So, really, things -- so, the only things, to button up, just to recap -- if Council is so
inclined to, chooses to go with the park's recommendation for that pathway on the south
side of the canal, we -- staff is recommending that we strike condition 1.1.4 bullet
number four and that would reference the requirement for the pathway on the north side
or give them the option of doing an on-street pathway network. With that I'd be happy to
answer any questions you may have.
de Weerd: Thank you, Bill. Council, any questions?
Bird: I have one.
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December 28, 2010
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Rountree: Not right now.
de Weerd: Okay. Is the applicant here? Good evening. If you will, please, state your
name and address for the record.
Noriuki: Scott Noriuki. 3106 Ridgeway Drive, Boise, Idaho.
de Weerd: Thank you.
Noriuki: Mayor, Councilmen, thank you. I think staff did a great job of going over the
history and the key points. I think you will see in your packet that we have agreed to
these conditions and with that I stand for any specific questions I could maybe answer.
de Weerd: Council?
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: What the size would be needed for the southern boundary if that were to be
tiled?
Noriuki: I haven't discussed that specifically with Boise Board of Project Control, but I
would anticipate somewhere in the neighborhood of probably 12 feet diameter or better.
More than likely a box culvert.
Rountree: Madam Mayor?
de Weerd: Yes.
Rountree: And in your discussions with Boise Board of Control are they opposed to any
kind of landscaping or just trees and that sort of thing? It seems to me that something
that can be maintained would be to their benefit.
Noriuki: Yes. And that would be a further conversation with them. Their vision and I
guess willingness to work within that easement is to have all improvement, micro paths,
public type use on the south side of the -- south side of the easement and the ditch.
The reason why is the north side is their access road and they predominately just want
to keep anybody out of there as much as possible and use it strictly for the ditch riders
and the maintenance. However, I would be willing to talk to them if we can go from the
edge of the access road up to our perimeter fencing of our lots and maybe put in some
-- some dry land fescue grass or something like that, just to kind of keep the weeds
down. I'm sure they would be open to that.
Rountree: So, you will be providing perimeter fencing adjacent to the easement?
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December 28, 2010
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Noriuki: Yes.
Rountree: Okay. What you will do in the location where it crosses -- the bridge crosses
the area, how are you going to keep people out of there? I guess that's my concern.
Noriuki: Well, where it crosses the bridge that's within phase one and that was already
constructed by the original developer, but from talking to Tim at Boise Board of Project
Control he is going to allow us to install gates at the bridge location, as well as the
southeasterly portion of the property. There is a lot of concern that some people are --
outside of the neighborhood are utilizing this access road, so they are going to allow us
to shut it down, essentially, from a vehicular standpoint.
Rountree: And what kind of emergency access will you provide?
Noriuki: What we are going to provide is if you look at the southeasterly cul-de-sac --
can you go back to that slide? Or -- yes. Right there where Bill's put the arrow. We
have got a 25 foot easement that we are putting in place there that we have worked with
the fire department and that will stub into that access road. We will install three bollards
and they will have the knox box set up on it just strictly for the fire department use.
Rountree: Thank you.
Noriuki: You're welcome.
de Weerd: Any other questions from Council?
Noriuki: Thank you.
de Weerd: I do have several people who signed up. If you would like to provide
testimony at the time I read your name and what you have marked on the sheet, please,
come forward at that time. Craig Hamlet is for the project. Okay. Thank you. Audrey
Wilde for. Hi. If you will, please, state your name and address for the record.
Wilde: Sure. I'm Audrey Wilde. I live at 3758 South Merrivale in Kingsbridge.
de Weerd: Thank you.
Wilde: Madam Mayor, Council Members, I have been asked by my neighbors to read
this letter. Meridian City Council: The purpose of this letter is to express the sentiments
of the current residents of Kingsbridge phase one towards the planned development of
Kingsbridge phase two by Boise Hunter Homes. The primary concerns of existing
homeowners, upon learning of the Boise Hunter Homes proposal, included: Adverse
traffic flow patterns as a result of the Kingsbridge phase two design changes. An
adequate capacity and infrastructure in the community pool to handle the influx of
Kingsbridge phase two residents. Control and administration of the homeowners
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December 28, 2010
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association, including CC&Rs and ACCs, given the negligent track record of the original
Kingsbridge developer. Finally, preservation of the unique look and feel of the
Kingsbridge neighborhood as phrase two develops. After a slightly rocky start at the
Planning and Zone hearing for this development, representatives of Boise Hunter
Homes, including Scott Noriuki and Craig Hamlet, have made what we believe to be a
genuine engagement with interested Kingsbridge residents on at least three occasions.
They have made overtures and discussed solutions for each of the concerns listed
above, as well as others. Boise Hunter Homes' written commitments to the current
residents of Kingsbridge are seen as a significant gesture to work forward in good faith.
These include investments to address the solvency of the Kingsbridge homeowners
association and expand the pool area infrastructure, as well as other commitments.
These commitments were submitted to the Meridian Planning and Zoning Commission
on December 27th, 2010. At this point Kingsbridge residents feel that Boise Hunter
Homes proposal to develop phase two is in the best interest of the broader Kingsbridge
Subdivision and would be in support of the proposal. This support does not come
without caveats, however. A principal remaining concern is that Boise Hunter Homes
will have complete control over the HOA for sometime to come. This same predicament
has existed in the past with the original Kingsbridge developer. When that developer
became negligent and delinquent in the fulfillment of HOA responsibilities, there was no
recourse or method to remove him from this position and transfer HOA administration to
amore responsible party. Boise Hunter Homes has agreed to a partnership between
yet to be created Kingsbridge neighborhood advisory committee and the HOA going
forward. It is our hope and intent to assist in the amending of our HOA bylaws and
CC&Rs in a way that will place the welfare of the overall Kingsbridge community at the
top of the priority of the HOA. The privilege of an HOA leadership can and should be
conditional upon meeting the fiduciary and documented responsibilities of the HOA. We
look forward to working with Boise Hunter Homes in the crafting of these amendments.
In closing we, again, emphasize that the Kingsbridge residents feel the development of
Kingsbridge phase two by Boise Hunter Homes is in the best interest of all parties.
Continued engagement and discourse with residents will be a key success factor in the
creation of a community that both Kingsbridge residents and the City of Meridian can be
proud of. Sincerely, concerned citizens of Kingsbridge.
de Weerd: Thank you so much.
Wilde: Thank you.
de Weerd: Do you have any additional comments?
Wilde: I do not.
de Weerd: Okay. Council, any questions?
Rountree: I have none.
Bird: I have none.
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December 28, 2010
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de Weerd: Thank you. Georgia Funk signed up in favor. Brett Funk and John
Caldwell. Okay. Thank you. John Caldwell? Okay. Very good. Any additional
testimony? Scott, would you like to respond? Comment?
Zaremba: Madam Mayor, while he's on his way up, can I ask Bill -- on the view that we
are looking at, would you with your cursor just kind of outline what phase one is?
Where is phase one and what's phase two?
Parsons: Sure. Madam Mayor, Council Member Zaremba, if I can go back to that
aerial. What I have highlighted in black here is the new plat and what I haven't
highlighted that's zoned R-2 is phase one.
Zaremba: Thank you.
Parsons: You're welcome.
Zaremba: You did say that earlier. Somehow I missed it:
de Weerd: Thank you.
Noriuki: Just one closing comment. The conversation --
de Weerd: So, just again state your name.
Noriuki: Oh, I'm sorry. Scott Noriuki.
de Weerd: Thank you.
Noriuki: 3106 Ridgeway Drive, Boise. I apologize. I did just want to reiterate, the
conversation of the HOA and the CC&Rs has been really a cornerstone of the
conversations and our commitments that we have submitted to you as the city, as well
as the homeowners, we -- we do intend to keep those promises. And with that I'd stand
for any questions.
de Weerd: Council, any questions?
Bird: I have none.
Noriuki: Thank you.
de Weerd: Scott, well, I would appreciate it -- it seems that a lot of headway has been
made from just talking with the neighbors, so we appreciate that.
Noriuki: Thank you.
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December 28, 2010
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de Weerd: Okay. Any final comments from staff?
Friedman: None.
de Weerd: Council? I would entertain a motion to close if you so desire.
Bird: Madam Mayor?
de Weerd: Mr. Bird.
Bird: I move we close PP 10-007 public hearing.
Rountree: Second.
de Weerd: I have a motion and a second to close the public hearing on item 7-B. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: I agree that talking to the neighbors seems to have solved a lot of problems.
I guess the things we need to discuss Idon't -- if the parks department is fine with
having the eventual pathway completed by what would be new separate owners when
another thing comes in on the south side, I don't have a problem with that. I do like the
idea of something happening on the north side and I understand that the owners of the
easement don't want it really landscaped, but as Councilman Rountree pointed out,
there are other treatments that can be done. Grasscrete comes to mind, although I'm
not absolutely certain what that is, but -- I mean low maintenance kind of things that at
least would not leave it being dirt. So, I would -- I would have no problem with
assuming that the eventual pathway is going to be on the side, I'd like to see something
happen on the north side. I'm not sure there are too many other questions.
Hoaglun: Madam Mayor, just to comment on that, at the same time if the pathway is
developed on the south side, which is the plan, by the Parks Department, and, then, I
think that means we are leaving that untiled to have that water -- waterway going along.
So, that's my thinking on that, so --
Zaremba: I did forget to mention that. I agree with that also. On leaving it untiled.
de Weerd: Any further discussion? A motion?
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Meridian City Council
December 28, 2010
Page 14 of 38
Rountree: I move that we approve the request for Item 7-B, subject to staff comments,
the developer's commitments to the city and the residents that the pathway that was
originally proposed on the south 60 foot easement not be included and that a waiver be
provided for not tiling the south waterway.
Zaremba: Second.
de Weerd: I have a motion and a second to approve this item. Any discussion?
Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor, I, too, want to extend my thanks to Scott and the neighbors
out there coming together and that's something that we strive to do on all of these and
sometimes it happens sooner rather than later, but it's always good when it happens
and thank you all.
C. Public Hearing: VAR 10-003 Lanark Property by Ted Sigmont
Located 3131 and 3163 E. Lanark Street Request: Variance to
UDC 11-3H-40.3 Which Requires a 10-Foot Wide Multi-Use
Pathway be Constructed Along State Highway 55 I Eagle Road
de Weerd: And thank you for joining us this evening. Item 7-C is a public hearing on
VAR 10-003. I will open this public hearing with staff comments.
Wafters: Thank you, Madam Mayor, Members of the Council. The next application
before you is a variance request to Unified Development Code 11-3H-4C3, which
requires a ten foot wide multi-use pathway to be constructed along State Highway 55
Eagle Road. Find my map here. This is a vicinity map here. The property consists of
1.39 acres. It's currently zoned C-G and is located at 3131 and 3163 East Lanark
Street on the southwest corner of Lanark and State Highway 55 Eagle Road. This is an
aerial view of the property and a copy of the existing site plan here. Eagle Road rises
from about four feet to 20 feet above the parking level of the subject property. A
significant slope exists between the parking area and the top of the grade where the
pathway is required adjacent to state -- excuse me -- State Highway 55 and Eagle
Road. Because there is not adequate area for a ten foot wide pathway to be
constructed between the edge of the road and the top of the slope, the area would need
to be back filled significantly at a considerable cost to the applicant. For this reason the
applicant proposes to construct the ten foot wide pathway at the toe of the slope, as it
would substantially decrease the cost of the pathway improvements, as well as provide
a safer pedestrian route. Further, the applicant requests approval to defer construction
of the pathway without submittal of surety for five years from the date of decision on this
Meridian City Council
December 28, 2010
Page 15 of 38
application to allow time to gain capital for the required improvements. This is a site
photo. The subject property is here on the right. This is their parking area, landscaping,
and, then, the edge of Eagle Road here where the pathway is required. Staff is of the
opinion locating the pathway right next to the traffic on State Highway 55 and Eagle
Road without a separation is not in the best interest of the public safety or welfare, nor
does staff feel it's prudent to require the applicant to spend an exorbitant amount of
money on improvements to place the pathway at the top of the slope when it could
potentially be torn out with widening of State Highway 55 and/or the intersection. For
these reasons and because of the existing topography of the site staff recommends
approval of the variance in accord with the findings in the staff report. However, staff
recommends a pathway not be required to be constructed by the applicant. If State
Highway 55 or the intersection is widened in the future, pathway would be constructed
by the Idaho Transportation Department as part of those improvements. Written
testimony has been received in agreement with the staff report from the applicant
Patrick McKeegan and comments have been received from the Idaho Transportation
Department. Staff will stand for any questions the Mayor and Council may have at this
time.
de Weerd: Thank you. Council, any questions?
Bird: I have none.
Rountree: None.
Zaremba: Madam Mayor?
de Weerd: Yes.
Zaremba: I can understand the logic of the question being asked. Earlier discussions
were about a sidewalk actually along Lanark, which would be the north boundary of
their property. The picture we are looking at don't -- doesn't appear that that sidewalk
was completed. Is that an issue as well?
Wafters: Mayor and Councilman Zaremba, Councilmen, (believe asidewalk -- a five
foot wide sidewalk was required along Lanark and, no, to answer your question it
doesn't look like it was constructed. I'd have to look back at the previous approval on
that to make sure that was a condition. But the subject of this variance is the -- is the
pathway along Eagle Road.
Zaremba: That's my only question.
de Weerd: Okay.
Hoaglun: Madam Mayor, just a clarification on that. Was that sidewalk to be on the
north side as that shows and not on the south side? Was there just going to be a
sidewalk on one side of Lanark?
Meridian City Council
December 28, 2010
Page 16 of 38
Wafters: The property on the north side of Lanark is yet to develop. The property on
the south side is the subject property.
Hoaglun: Okay. Was it going to be -- my question is, Madam Mayor and Sonya, was is
there going to be sidewalk on both sides or was it just a requirement on one side?
Wafters: There should be sidewalks on both sides.
Hoaglun: Both sides.
Wafters: Yes.
Hoaglun: Okay. Thank you.
de Weerd: Okay. Thank you. Would the applicant like to provide comment?
McKeegan: Thank you, Mayor. My name is Patrick McKeegan. My address is 280
North Latah Street, Suite 100, Boise, Idaho. I'm the architect representing Mr. Sigmont
in this matter.
de Weerd: Thank you.
McKeegan: First of all, I didn't think we were going to talk about sidewalks, but -- at
least the one on the north side, but I will. Am I to assume that if I put this on here it will
show up there?
de Weerd: Yes.
McKeegan: We have an existing five foot sidewalk that goes from here to here and
from here to here. If you look at that one photograph you can see our property line is
right here --
Zaremba: Madam Mayor, that didn't show on mine.
Holman: Mr. McKeegan? Mr. McKeegan, if you -- at the top of that board if you press
either -- think there is red or green or -- pick one of the colors, then, when you write on it
it will highlight it.
McKeegan: Along the north property line --
de Weerd: You might show him how to use that. Anyone who knows. I don't know, so I
can't help you.
Hoaglun: Is this when the disco ball drops from the ceiling and starts playing music?
Meridian City Council
December 28, 2010
Page 17 of 38
de Weerd: Got to love technology. All right.
McKeegan: Continuing, Madam Mayor and Council. Six foot sidewalk exists along this
line here. It's also across this island. Our property line is right here. This little section
right here is about five feet and I believe at the time we did this project, which was 2006,
we talked to staff at the time and asked if it was really any advantage to put in a little
piece of five foot sidewalk that really wasn't going to do anything. So, we do have the
five -- or the sidewalk from most of it. If it becomes a sticking point we would be glad to
put in that little piece and, actually, all it would end up being is a handicap ramp
because of the length that it would end at the property line. But it -- we are a little
concerned about having something that started and, then, it just really ended and
people thinking it was a -- the end of it into the -- what doesn't show up is there a
drainage facility right in here that at this point is about four feet below -- below grade.
The irrigation drains into here and, then, it goes into a --agate that goes under the --
underthe street. So that I hope clarifies that.
Zaremba: Thanks. That does help. And I -- since it's only that one little piece I'm
guessing that if that section of roadway is rebuilt by the road -- by the ITD that that little
piece will get corrected.
McKeegan: I think that was a concern also
Zaremba: It's still connected if -- if they are putting a pathway.
McKeegan: Yes, sir.
Zaremba: Thank you.
McKeegan: Okay. Moving on, I'm not going to go into a lot of detail, because I think
staff did a good job in their staff report of -- of defining the situation and the arguments.
I was pleased that ITD put in writing conversations we had sometime ago, I think it was
actually during the rezone hearing for this property, that about the -- the problems we
were going to have and their assertion that they really didn't want us to build anything
because of the unknown nature. They talked about everything from -- from leaving it
like it was, to widening it a little bit and putting in a sidewalk to probably having a -- there
-- this is their property line right here. That's -- the rest of that is theirs and they said at
some point we could even end up with a -- with a full height retaining wall there to add
additional lanes for ainter-urban interchange down the road and we didn't want to do
anything. We understand the need for the pathway. We certainly agree with the need
for the pathway and the -- and what it represents. We just think in this case because of
the unknown nature of this and we also believe that the -- when the pathway ordinance
was -- was being drafted and talked about just about anybody who -- you ask them
about Eagle Road, they have a vision of a very flat, you know, relatively long flat street
and really didn't take into consideration this one little unique stretch, which, actually,
you're going to have the same situation on the other side of the street also. So, we
would concur with staffs recommendation that this requirement be waived at this time. I
Meridian City Council
December 28, 2010
Page 18 of 38
think Mr. Sigmont has stated multiple times of his good faith effort to comply with it, but
we just -- you know, 35 to 50 thousand dollars for something that might be torn out is
just not we think good use of our funds and ITD has indicated in writing that at
sometime in the future when they do something with this intersection, that pathway will
be provided through federal tax dollars, which really makes more sense, because it's
something that's going to benefit the public at large, rather than this one individual
taxpayer. So, I think that we have -- we know that this is something that because we
are asking for a waiver of the requirement this time that -- it's not -- it's not never going
to be built, it just is on another time frame and they indicate in their letter that they are
currently under negotiations with a large property owner to the north, which are active at
this time and that will have some bearing on what the time frame for this might be. So,
with -- as staff indicated we have met the three criteria for granting a variance. We don't
have a right or a privilege and otherwise not allowed in the district. This is a unique
situation. It affects this piece of property. It would also affect the property to the south,
but other than that the rest of the property owners along Eagle Road are not -- not really
affected by that. Now, it's an undue hardship because of the characteristics of the site, I
think that's pretty -- pretty obvious. In the picture it doesn't look like it's that much of a
slope, but when you look at engineering drawings we have presented with the
application it -- you know, going out 15 feet is a -- is a big deal and even, then, getting a
three percent slope, which is a minimum we can go with, ITD just did not like that. So,
we think it's -- we are just in between a -- we are in a unique situation here. And also it
will not be detrimental to the public, health, safety, and welfare and I think we made the
argument that actually placing a pathway directly adjacent to traffic that is going at a
high rate of speed is not -- not the safest thing without a -- without a barrier, which is
what the pathway -- the ordinance requires. And by putting it down below we think it
would be a safe solution, but we also agree that, again, it's a pathway to nowhere until
the property to the north develops and they are going to have a situation where they are
going to have to figure out a way to dog leg back up and switch back to the -- to the
main road where I think if we leave it up to ITD's engineers he will be able to come up
with a solution that will meet the city's goals and the transportation goals. So, at this
time I would request approval of the -- of staffs recommendations for a waiver of the
requirement for the pathway and will stand for any questions.
de Weerd: Thank you, Patrick. Any questions from Council?
Rountree: I have none.
Bird: I have none.
McKeegan: Thank you.
de Weerd: This is a public hearing on VAR 10-003. Is there anyone who would like to
provide testimony on this item? Okay. Staff, any additional comments?
Wafters: None, Mayor. Thanks.
Meridian City Council
December 28, 2010
Page 19 of 38
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: Seeing no additional testimony I move we close the public hearing on VAR
10-003.
Hoaglun: Second.
de Weerd: I have a motion and a second to close the public hearing on Item 7-C. All
those in favor aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: This makes sense to me and I would move that we approve VAR 10-003,
with the comment that this does not establish a precedent. This particular intersection
and area is unique in the difficulty of putting a pathway there. I would not encourage
people in other parts of the city to use this waiver as a precedent. It applies only to this
unique situation. And with that I move we approve it.
Rountree: Second.
de Weerd: Okay. I have a motion and a second to approve Item 7-C. Any additional
comments? Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Department Reports
A. Planning Department: Jason Werre Request to Have City of
Meridian Deny Service to Enclave Parcel City will send a letter
stating that the City can provide services upon a request for
annexation.
de Weerd: I would like to take a moment and introduce our new ACHD commissioner
elect Dave Case. Thank you for joining us. Okay. Item 8-A is our Planning
Department. I will turn this over to Pete.
Meridian City Council
December 28, 2010
Page 20 of 38
Friedman: Thank you, Madam Mayor, Members of the Council. We have before you
tonight a request from Jason Werre, if you will, to ask the city to issue a will not serve
letter. Mr. Werre has been in discussions with city staff, both Planning Department and
Development Services regarding a number of issues on property that his family owns at
770 West McMillan Road. You can see from the zoning map here this white enclave of
country property just to the west of Cedar Creek and South of Paramount. There is an
existing residence on the property, as well as an existing out building, and Mr. Werre
had -- we initially started our conversations talking about annexation land use issues
and it kind of morphed into a discussion about utilities. Mr. Werre wishes to expand or
upgrade the septic system there. Because of the proximity to city services Central
District Health, essentially, said either you need to hook up to city services or get the
city to issue a letter that services are not available. Staff from both Planning and
Development Services said, you know, service is available 95 feet away at the property
line, so, therefore, we don't see how we can issue a letter saying it's not available. Mr.
Reno from Central District Health said that in the absence of a letter from the city to that
effect, then, he would issue a septic permit, but -- so, essentially, the city really doesn't
issue will not serve letters -- I mean most commonly you get a request for a will serve
letter and so we went about as far as we could in our discussions with Mr. Werre. He
wrote a letter to the city clerk and, essentially, asked for this time to come before the
Council and present their perspective, if you will, on that. As we see it the options right
now that are available would be for the city to provide services and require the
annexation, provide services without requiring annexation, or, in fact, direct staff to write
a letter saying that services are not available. So, those are -- it's kind of a distillation of
a couple hours worth of meetings that brought him here tonight. So, if you have any
questions I would be happy to answer or wait until after you have heard from Mr. Werre.
de Weerd: Okay. Council, any questions at this point? Okay.
Rountree: Madam Mayor? Just a scenario comment to Pete. Could not the city issue
we can -- we can serve at such time as the property is annexed, but not until?
Friedman: We could. I don't know how Central District Health would -- Madam Mayor,
Members of the Council, we could try, we could issue that letter. I don't how it would be
received by Central District Health and Mr. Reno is away on vacation this week. I had
one a-mail from him, but we can certainly follow up with that if you wish.
Rountree: I just throw that out right now.
de Weerd: Okay. I do understand that Mr. Werre is here. Would you like to comment?
Thank you for joining us. If you will, please, state your name and address for the
record.
Werre: My name is Jason Werre. I'm at 14526 West Comisky Drive in Boise.
de Weerd: Thank you.
Meridian City Council
December 28, 2010
Page 21 of 38
Werre: Madam Mayor, Council, thanks for taking the time to hear our plight this
evening. Just a little bit of history. My father is here. He lives in Alaska. He's down for
the holidays. The property was purchased for -- as a retirement home for him. We
checked with the county before we purchased the property for land uses and the design
of the property fit his needs, what he wanted as a retirement home, it had space, it had
the shop, it had a lot of things that he wanted and one of the things that he wanted was
a county lot with the restrictions and requirements that the county would impose on him
and one -- after we had closed on the property received a letter from Ada County that
the building permit which the shop that you can see -- is this pen working? Right here.
This shop that was built there was not built under a valid permit that the shop was
actually built over a section of the septic system. So, what we wanted to do -- and also
that the house was -- there was a permit actually submitted and the house was almost
doubled in size and the original septic system was never upgraded. And so we wanted
to upgrade the septic system to meet the needs of the house and -- and to also be able
to put a toilet in the -- in the shop or garage section here in the back, because it's a
distance from the house and to walk back and forth didn't seem necessary. So, you
know, as we went through the process what we found is that even though we are a
county lot we are -- the only way that we can get the sewer system is to annex into the
city, which, then, goes against, you know, all the reasons that we -- that we bought the
lot to begin with. A county lot. So, you know, your idea of a letter saying that services
would be available upon annexation I believe would work or I think would even be better
would say services are not available because you are not annexed and, you know, I
have spoken a lot with the state as well and that seems to be what he needs to go
forward with the design of a septic system that would work. If we could not design a
system that would work, then, annexation would be inevitable and we'd work with
planning to go forward with that route.
de Weerd: Thank you. Council, questions? Mr. Hoaglun.
Hoaglun: Question. Have you done a comparison of the cost of connecting to sewer
versus upgrade of the sewer system?
Werre: We have.
Hoaglun: And --
Werre: Well, it's going to be close in cost, but all of the cost analysis that we have done
at this point has included annexation, which --
Hoaglun: So, it's primarily -- Madam Mayor
annexed, as opposed to not being --
It's primarily just a matter of being
Werre: Right. We -- yeah. I would agree. So --
Hoaglun: Thanks.
Meridian City Council
December 28, 2010
Page 22 of 38
Nary: Madam Mayor?
de Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, just to give you some other history you
may or may not recall. We had a prior request that was similar in nature on a business
that was located at the corner of Franklin and Black Cat and at that time I think we did
attempt the same type of response to Central District Health was that we would not
provide services unless the property was annexed. That particular property had no
concern about annexing, so it was a slightly different circumstance. But Central District
Health was not supportive or wouldn't provide services until the city would submit that
we would not provide them services. So, we certainly can try sending a letter saying we
are not willing to provide services unless annexation is requested. I just don't want Mr.
Werre to leave here thinking that may be adequate. It hasn't been adequate in the past,
so -- and this would be uncommon for other requests to simply ask -- allow someone to
rebuild a septic system right adjacent to our sewer line that's surrounded completely by
city parcels. So, it's not a common request to get either, but just so you're aware -- in
fact your direction to write that letter, we certainly can do that. We maybe seeing that
again from Central District Health that they are going to want a more definitive
statement of we will or will not provide services.
de Weerd: Thank you.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: One of the difficulties with enclaves is that they -- or several of the difficulties,
they cause consternation for our safety services, police and fire, and having an enclave
in the middle of an area that has infrastructure for sewer and water is also problematic.
But I guess my question to you, sir, would be what -- what is it that you want to do on
the property that the city wouldn't allow you to do?
Werre: Well, we discussed several different things. We have -- you know, my father
hasn't moved down here, but we had discussed several different things. We don't have
any definitive ideas or any definitive plans. Some of the things that we had discussed
with the city just wouldn't work on this property if it were annexed and so -- my dad's a
builder by trade and, you know, the idea of using that shop as a business had come up.
my family -- my mother and my sister both own a beauty salon and we thought about,
you know, using it for like a home business and we had talked to them about, you know,
the traffic flow and, you know, what the requirements for that would be. We also did all
the same homework with the county and when we weighed the two sides it just seemed
that it made sense that given it was a county lot and that's the way we had purchased it,
you know, that that's what we would go forward with, because it was just less restrictive
for us and it would require less upgrade to the property and given our financial position
Meridian City Council
December 28, 2010
Page 23 of 38
we don't necessarily have the money to -- to make all the improvements that would be
necessary to make the property function within the city and we had done all this
research before we bought the property and we are kind of in this position of -- we are
at your mercy. We just would like to be able to use the property the way that we had
intended it to and, you know, at some point annexation is required, you know, then, we
will go that way, but we would like the opportunity to continue the way we had intended
and use the property in a simplistic say, the way it was purchased.
de Weerd: It seems like the previous owners kind of dictated some of that by not
getting a permit and doing --
Werre: There was two previous owners, yeah, and both of them kind of slid through.
de Weerd: Yeah.
Hoaglun: Madam Mayor, question for Mr. Werre. Just looking at this map -- and it's
hard to tell from this aerial -- does that sidewalk continue to your property and, then,
dead end on the left side? So, there is public access through that property. Okay. Just
wanted to be sure that wasn't access from your house to the lane or something.
Werre: No.
de Weerd: Any further questions from Council?
Rountree: I have none.
Bird: I have none.
de Weerd: Thank you.
Werre: Thank you.
de Weerd: Any additional comments from staff?
Friedman: Madam Mayor, Council Members, really, the only other comment I would
make is not related necessarily to the provision of city services, but it is just a little follow
up on the land use question and that -- our initial meeting with Mr. Werre and his
brother, we talked about a number of things and one was the ability to use that property
if it were in the city in accord with their desires. We think it's possible to accommodate
the salon, if you will, as a home occupation within the existing residence, provided it
doesn't exceed our 25 percent floor area restriction, but the real rub really claim to the
fact that the contracting business -- in effect it was a contractor's yard, which is not
allowed in a residential zone and, secondly, our home occupation regulations do not
allow any form of home occupation to occur in a detached structure. So, from a land
use standpoint I think that was probably one of the biggest rubs, if you will, in terms of
the desires of the Werres to use the property if it were to be annexed. Another related
Meridian City Council
December 28, 2010
Page 24 of 38
issue might be ultimate access to the property from Ramsbrooke Street eventually, as
opposed to continuing it from McMillan if the property were to intensify in use or
something like that. But, again, in my discussions with the county, you know, they went
through a number of changes to their contractor's yard regulations a couple of years
ago and, in fact, to some degree it sounds like a contractor's yard could -- they could
apply for approval in the county to place a contractor's yard there. So, we -- again, as
Council Member Zaremba said, this is where we are starting to get sort of that interface
between the enclaves and city properties. So, I don't know if that sheds any further light
on the matter for you or not.
Hoaglun: Madam Mayor, question for Pete. I guess if they want a contractor's yard I'm
assuming that's a public hearing process that they have to go through or is that just
something that is automatic for Ada County to stamp? Do you know?
Friedman: Madam Mayor, Councilman Hoaglun, Council, I'm not going to wager a
certain answer on that. I would be happy to look into it. I would be inclined to say it
might be a conditional use, but I'm not going to say that with certainty without checking
with Ada County. It's been a long time since I had an association with the county.
Hoaglun: Just -- Madam Mayor. My experience when we were in the county, just to
tear down a house and build a new house on it we had to notify neighbors and get
comments and go through that. So, I would be surprised if they didn't have to go
through that, but, then, that brings up the question in my mind -- neighbors oppose that
type of use that are in that subdivision there and we allow them as a county to move
forward and, then, you have a continuing conflict between noise and different things that
they complain about and we have to tell them, well, they are in the county, there is
nothing we can do about it, call the sheriff or county commissions, that sort of thing, and
-- and, then, you set up where it's not a good neighbor situation and that's one of the
problems I see.
Friedman: Yeah.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: Since we have several Public Works representatives here I would like to
have a volunteer to be put on the spot. My question is if -- if a salon were the choice, I
know that there is a lot of very serious chemicals that are involved with salons that
sometimes go down the drain. I'm assuming we would rather have them permitted
through the city, but what kind of a strain does that put on the septic system, do you
know?
Dees: Madam Mayor, Members of the Council, Councilman Zaremba, the whole reason
for our sanitary sewer system is because of this where we are one. Our ordinances are
written to prevent -- or to eliminate septic systems inside the city limits where services
Meridian City Council
December 28, 2010
Page 25 of 38
are available. Now, we have services available 95 feet from the home and we would
just as soon get the chemicals and the things that are in the beauty salon or even in that
shop out of there and so we can treat it. It would be in our view much better to do it that
way than to put it in the ground and have it possibly go to ground water.
Zaremba: Thank you.
de Weerd: Council, any additional information needed?
Rountree: No. I don't need any.
de Weerd: Okay.
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: Given our long-standing position on these things is that we do not provide
services outside of the city limits if there is an annexation route. Certainly there is an
annexation route around the perimeter of this particular parcel, so we can provide
services and we will provide services upon annexation of this property. If the folks
choose not to annex at this point that's their choice and whatever DEQ decides from
that, that's DEQ's choice. But I'm not in favor of providing services outside of the
boundaries of -- or outside of properties that are not annexed to the City of Meridian. It
will create all kinds of precedent and issues that we have been dealing with for years
now and I just don't think we need to change our position.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: I think I would state the same thing in a positive way. We are ready and
willing to provide services. The condition is that they annex.
Bird: Madam Mayor?
de Weerd: Mr. Bird.
Bird: I agree with Councilman Rountree, but I would also state something. I'm not
going to put my name to some letter stating that we cannot do it. I will not -- I'm not
going to write a letter that's false -- a falsehood. We can supply it there, it's there, and
what they want to do at DEQ and central district health, that's up to them, but I'm not
putting my name to any letter that's not a hundred percent truthful.
de Weerd: Okay.
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Rountree: Beyond that, Madam Mayor, I don't know what action is required on this
particular item. I think our sentiment's been expressed and --
Nary: Madam Mayor, Members of the Council, I think what planning was seeking was --
Ithink you have stated it. The request was for the city to provide we will not serve this
property and I know what you're saying is that we will not serve this property unless it's
annexed. I don't know if you want us to write a letter that says -- I heard what Mr. Bird
said, I mean we can serve this property and that's really what -- semantics aside, that's
what Central District Health is asking. Can you serve this property and only once have
we sent a letter saying we will not serve that property. So, I don't know if you want us to
send a letter that says, essentially, we have the ability to serve this property and upon
annexation we will provide services. That's accurate and truthful and we can certainly
do that if that's your desire, but I would concur with what Mr. Bird said, that it's not very
logical for the city to provide a letter that says we can't provide services when,
obviously, we can.
Bird: Madam Mayor?
de Weerd: Mr. Bird.
Bird: That would be the only type of letter I would be agreeable to is just what Mr. Nary
stated.
Rountree: I concur.
Zaremba: Likewise.
Hoaglun: Madam Mayor --
Zaremba: We can provide the service. There is a condition. They have to annex, but
we can provide the service.
Hoaglun: Madam Mayor, I was just going to clarify. So, all -- that the letter would state
something along the lines: Although we can provide services, they have not -- the
annexation has not be requested, so, therefore, services won't be provided.
B. Mayor's Office: Community Liaison Update
de Weerd: Okay. Okay. Item 8-B is our Community Liaison update.
Cavener: Good evening, Mr. President, Madam Mayor, Members of Council. Merry
Christmas. Happy New Year. Feliz Navidad. It's been -- it seems like it's been a long
time since I have been up here to speak with you and it's actually been three months
and I found that really hard to believe, because there has been so many things that
have happened in the past three months and I'm excited to speak with you about a lot of
them here tonight. What I have really found is that my daily duties fall into one of three
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categories. Assisting, that basically, someone comes to our office or calls or sends me
an a-mail with a question or a concern or put them and the appropriate parties to,
essentially, find a resolution. Outreach. So, communicating with the public or an
organization or an individual regarding a piece of information. A great example of that
would be -- is this -- on Monday we sent out a Facebook and a Twitter post reminding
everyone that while City Hall is closed this coming Friday, trash collection wouldn't be
affected and people were really excited to hear that they didn't have to worry do they put
their cans out on Friday or Monday or Thursday. We also took that opportunity to share
with people that this week is unlimited trash collection, so people who had Christmas
parties or excess plastic wrapping for their toys, that they could put that out and it would
be collected in the trash. The third part of my daily duties is really coordination and
that's finding assistance with someone who is in need or wanting to do something.
Another great example of that is the Ada County Juvenile Courts contacted our office
because they have a group of youth offenders who are looking for service projects. At
the same time Ibecame -- made aware that the Meridian animal shelter had a need to
have some people come in and help with a variety of cleaning duties, spending time
with the dogs. So, I was able to bring together the police department and the animal
shelter and the Ada County youth offenders and now every week these youth offenders
are going out and doing a variety of maintenance tasks, as well as working with the
dogs. I really see that as a win-win for both sides. We bring in free labor and we give
these youth offenders an opportunity to connect with an animal, which I think can be
very rewarding. All of these things in my daily duties really result in building what I think
is a stronger, more involved community and by being a more involved community, that
-- we have a variety of different events and activities that also kind of play a part with my
daily duties and I would also like to share with you a little bit about those tonight. First
off, our town hall meetings, which are a great opportunity that we have to interact with
our community outside the walls of City Hall. Believe it or not there is another town hall
meeting coming up next week January 5th. That's called Meridian Unplugged. And this
is one of my favorite town hall meetings, because we really turn the microphones over
to our community. They are the ones that have the opportunity to ask and address the
questions that are on their mind, things that are important to them. Our town hall
meeting will be January 5th at the Paramount community center at 6:30 p.m. This was
our most popular town hall meeting last year and I expect for it to be equally popular this
year. Since we last spoke we actually had another town hall in October that was put on
in conjunction with the Planning Department and it focused on our Comprehensive Plan.
It was out at the Meridian library and it was really successful based on the amount of
communication and dialog that we had with the public. I know that planning was really
pleased with them. The feedback that they receive and they are continuing to use those
people as resources as they move forward. For our upcoming town hall this next week
we wanted to do something a little bit different to reach out to people and so we put
together a letter that the Mayor sent out to all homeowners association representatives
inviting them to come to the town hall meeting. Also, to make them aware of the
upcoming state of the city address. We also use it as an opportunity to, again, share
our message and we have received a lot of questions about snow fall and who is
responsible for plowing the roads and so we use this opportunity to send that
information out to our homeowners association presidents, vice-presidents, or property
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managers to pass that information on to their properties. Another project that we have
been working on to really reach outside the walls of City Hall are two fold. They really
revolve around the video front. Every week we have now produced a weekly one to
three minute video on our website and our Facebook page called This Week In
Meridian. And it's really a community calendar video that provides all the things that
people need to know that's going on in Meridian. So, we do things like this is the
basketball or the football game of the week, these are the events that are happening,
like the tree lighting ceremony. Also to share information like City Hall closures, change
in trash collection, and things that we think are really valuable to the public. We also
use it to promote events like Coffee with the Mayor, town hall, State of the City, et
cetera. It's been a very popular feature both on our Facebook and on our website. So
popular, in fact, that when I went to the Chamber of Commerce last week they are
looking to try and replicate something similar to use for the chamber to promote
chamber activities and events. In total we have had I think 34 videos. Each one is
hosted by a city staff member, so we are also sharing information to the public. We are
also putting a face on City Hall and exposing city staffers to the public, so they can
begin to build a relationship with people via computer. The second project I'm going to
talk about is Celebrate Meridian, which is a half day focus on our community. It's
hosted by our Mayor. We have had four episodes. We do it in conjunction with
Mountain View High School. It's pretty incredible to see the talents and gifts that 15, 16,
17 and 18 year old students have. They help us put on a 30 minute video each week
that is really an opportunity to share everything that's going on in Meridian. Previous
guests have included Dr. Clark, Representative Mark Hagadorn, Senator Russ Fulcher
-- even our own police chief has been a guest as well. I'm also happy to reports that
this -- the Celebrate Meridian will begin running every week Thursdays at 8:00 o'clock
on PVC TV Channel 39. So, you can set our DVRs or watch it live if you're interested.
One of our features on Celebrate Meridian is youth. We highlight a youth each month
and I know that it's been the youth Council's privilege to come in front of you every
month and share a little bit about what's going on with MYAC. I'm just amazingly proud
of these young people. We currently have about 40 to 50 active members, which is a
much higher amount of students this year than we were at last year. The vast majority
of them are still active and involved in all the different projects and events that we have
done. We participated with Rake Up Meridian and the Winterland Parade. They walked
in the parade and actually collected a little over 125 dollars that they donated to the
Meridian Food Bank. Not bad for a couple hours walk in the cold. Next month they are
having an event called Ignite Youth. Ignite is a program that happens all over the world.
It basically says if you had five minutes and 28 PowerPoint slides what idea would you
share. And for the first time ever we are going to be putting on a night event that's put
on by people 18 and under. It's been very successful in Boise with kind of the creative
class and we are really excited to see what ideas high school students put on. We have
been receiving some submissions, some unique ideas that they would like to share. It
includes the classification of mobsters. Might be interesting. Little ways that people can
make a big difference. And a talk on nomming, which I have been told is the art of
eating good food. So, they have got some wild ideas that they are looking to share.
Our youth council continues to be leaders of the youth community. Members of the
Eagle Youth Advisory Council will be coming to our youth council in January to see the
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strategy that we use to be successful. When Eagle was looking to rebuild their youth
council they talked to everyone and everyone said you need to go talk with Meridian.
So, we are excited to have them in January and showcase that we are the best. Since
we last spoke there has been a couple other events that I wanted to update you on that
I was -- when I spoke to you last time was going to happen and I wanted to give you an
update of what occurred. The first one was Meridian Business Day four. Again,
another successful event here at City Hall. What we did differently this time is we
allowed attendees to vote on who the speakers and presenters would be. One of the
people who was selected was John Tyler. He was selected as our keynote speaker.
He owned Furry Tails Magic and performed at movie night and was really an
inspirational figure and because of his story was selected to be the keynote.
Unfortunately, John Tyler passed away right after Thanksgiving, but right before he
passed he shared that one of his highlights in his career was speaking at Meridian
Business Day. I was excited to be a part of that. I thought he gave a great speech and
even gave our fine Mayor a hard time. While Business Day has kind of changed from
what it was initially designed to be, I think that we will see kind of a pulling back.
Instead of being a twice a year event it's going to be a one time a year event, which I
think is the right decision. Edition three is going to be focused on driving business. My
thoughts are that if people are taking a half a day out of their work schedule they better
be building their business to see some value in it. So, I think that you will see a return
focus on building and driving business as part of Meridian Business Day. Another event
that I was speaking to you about was our community block party, which was put on in
conjunction with our faith ambassadors and the parks and rec department. So, the first
time out this was an immensely successful event. We had a little over 2,500 people
come spend part of their Saturday at Settlers Park. We had six bands, a ton of free
hamburgers and chicken wings. The majority of our sponsors have signed on again to
participate next year and I know the parks department is excited to begin planning this.
I think they are going to start working on this in February or March. I really love this
event, because I thought it was a very Meridian family friendly event that people can
come out and enjoy a Saturday in one of four fine parks. Being out in the parks and
interacting with the community is really my favorite part of my job and seeing what's on
people's minds, talking to them, engaging with them, and that's something else that
wanted to speak with you about tonight is that I really think that if we are not -- if I'm not
communicating and I'm engaging with the public, I'm really not doing all that I should be.
And while I do that through a variety of different --different mediums, one thing I wanted
to share with you a little bit about tonight was our -- is our social network and working
with Facebook and Twitter. Since I last spoke to you messages that the city has sent
out to our Facebook and Twitter have been received a little over 60,000 times on
Facebook and Twitter. We have also received between three and four hundred unique
pieces of feedback and why I deviate between the numbers is unique can be a
comment where someone asks for further information. And Facebook also provides a
person the opportunity to write something, basically, it's a -- just a quick way to say I
support that message. And we receive a lot of different formation mediums that we
pass out. Two weeks ago I received a message on Twitter from -- from one of our
followers that says I always know more about what's going on in Meridian than Boise
and that's where I live. Thanks for the updates. Keep them coming. On Facebook I
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received a message from a resident of Meridian, Mississippi, who follows us on
Facebook because he just likes to know what the other Meridian is doing and likes to
suggest ideas to his city for ways to be more involved. Really unique ways to engage
with people that we never would have had that opportunity. But we also recognize that,
you know, interacting with people happens more than just behind the computer. And
while we took a great opportunity right before Thanksgiving when we kind of had
snowmegedden and everyone was wondering what buildings are open and what
buildings aren't, we usually took to Twitter and Facebook to let people know these are
the schools that are closed and the senior center is open and the library is open. That
the Boys and Girls Club is going to be open for students whose parents need to go to
work but school is closed. And I really liked it in that we were able to take kind of a one
step further approach and the media was I was able to get on the reporting that Linder
Road was closed. Don't take Linder Road, you can't get on it. And I was able to get on
the phone with ACHD and correct that information, that, no, Linder Road was open and,
then, coordinate with the media to let them know and then sent the message out, no,
Linder is open. It's okay to use it. It's -- it's doing more than just sending out
information, it's engaging with those other people that also passed the information out.
There are some benefits, though, to social network. I think people feel more
comfortable in sharing something, whether it's a compliment or maybe a suggestion for
ways that we can improve things when they are behind the computer. Examples we get
-- it seems every couple weeks questions about the -- when is the next dog park going
to be open. Ways that they can get involved with the dog park and it's been great to
funnel those people to the dog park task force and get them engaged. There is a very
active group of individuals from Wirestone and Channel 6 that are avid disk golfers and
it wasn't until we finally sent the announcement out that, hey, you can go play at Bear
Creek that they quit hounding me. It was every week, when is the disk golf course
going to be open? When can we get out and play. And now that it's open they have let
me know how much they love it and how much they have enjoyed -- it's unique ways to
interact with people. Moving past getting behind the computer, we still continue to
attend HOA meetings. Sometimes they want myself or someone to come to talk on a
particular subject, maybe it's a new park opening or ways to, you know, get involved or
donate their time. Sometimes they just want somebody from City Hall there in case a
question comes up and we continue to attend every HOA meeting that they would like
us to come. Some are really excited. Some know that I may talk too long like I'm doing
here tonight. They say we will wait until the next meeting when we have a smaller
agenda. We also get pop-in meeting, at least two or three times a week someone pops
into the Mayor's office with just a quick question or a concern and I like being able to be
there to answer and address them and set them in the right direction. Again, it goes
back to those kind of three duties I really see myself doing. Because of that we are
looking to develop a program called Meridian 101, which is a one hour either evening or
weekend class for people who are new to the area, that want to know where is the post
office at, who is the cable company, where do I pay my water bill, things that people that
have lived here forever know the answers to, maybe they want suggestions for food,
where is the best place to get the best cheeseburger in town and we want to put
together just kind of an informal informational session for those people to come. Our
faith ambassadors have really gravitated toward this and have •been willing to volunteer
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their time to get involved and educate people about what's going on in our community
just as quick as someone who just showed up. Last week -- last Tuesday a gentleman
showed up who wanted to volunteer his time on Christmas Day. Now, it's oftentimes
very difficult to find a volunteer opportunity on a specific date and time, let alone
Christmas Day, but that was the time that he had set aside and he and I were able to
work together. He really wanted to work with veterans, so I got in touch with the VA and
he was able to go spend his Christmas morning at a veterans home helping them with a
variety of different things. It's great opportunities like that for our community that when
they come in they have got someone who is kind of their resource to answer and
address anything that's under the sun. And, really, doing all these different things it
goes back to what I initially said is I think a win-win for our individual citizens and it's a
win for our community and I have been happy to be a part of it. With that I will open for
any questions, comments, feedback.
de Weerd: Council, any questions?
Cavener: I verbally purged on your tonight. I'm sorry.
Hoaglun: I just had a comment that Luke's hair has grown back quite nicely since he
volunteered to be incentive for the kids for -- when they were raising funds for the Idaho
-- or Meridian Food Bank at the auction. That's been about a year now, so --
Cavener: Mr. President, Madam Mayor, Members of the Council, it's been about eight
months and, really, the haircut is for lack of being too busy during the Christmas
season. My family has enjoyed the shorter hair and I have kind of decided I'm going to
keep it, but between everything that's went on this holiday season I haven't had time to
make it to my barber to have them give me the old number one.
Hoaglun: I really appreciate what you did to encourage those kids and to spur them on
and being a good sport about it. That was -- they had a lot of fun with that. It was quite
obvious.
Cavener: Well, it's like the Mayor says, we give them the encouragement and the tools
to be successful and, then, get out of the way and let them do it. If I had to sacrifice a
few follicles of hair to make them successful I'm happy to do it.
de Weerd: And it was better Luke than me.
Bird: It's going to be Brad and Charlie next year.
Rountree: Sure.
Bird: I have already been bald, so --
de Weerd: Anything further for Luke?
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December 28, 2010
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Rountree: Madam Mayor?
de Weerd: Yes.
Rountree: Luke, what's the status of our new video system?
Cavener: Mr. President, Madam Mayor, Members of the Council -- so as you have
seen there have been some new cameras that have been installed to webcast City
Council meetings and to be used for a variety of different projects. The cameras have
been installed, the equipment placed. We are still working with IT to get all the
parameters on the IT side, we could actually send that information out. I think that we
will be doing a lot of internal testing to make sure that everything works good and it's
successful before we begin to publicize that we will be doing that.
de Weerd: We will certainly let you know before you're on camera.
Rountree: Thank you.
de Weerd: Again, another way to bring you into the homes of your citizens. Thank you,
Luke.
Cavener: Thank you all. Happy New Year.
Rountree: Same to you.
C. Public Works: Strategic Plan Discussion
de Weerd: Okay. Item 8-C is our Public Works Department. Thank you for joining us.
Barry: Madam Mayor, Members of the Council, as you know, we have been talking with
you for some time about the Public Works Department's five year strategic plan and on
October 12th you may recall that the Council approved the department's strategic plan
with the exception of strategic objectives and over the last two months we have taken
an opportunity to talk with staff and some of the Council members to go through an
iterative process to revise those six strategic objectives such that they would be more
palatable for your consideration. Last week we put the final finishing touches on these
strategic objectives and I placed in your mailboxes and also sent out an a-mail those
revisions and have not heard any comments back, so I'm trusting that that's good news.
In any event, since you have those documents in front of you, both in red line format
with regard to the latest of the changes and in a clean format, I will leave it to you,
essentially, without any further dialogue from me, to ask questions or make comment as
it relates to those documents and our hope is that this evening prior to the end year for
the year we might have these last six objectives included in our strategic plan via formal
approval as has happened in October of this year. So, with that I will turn this over for
questions, comments, concerns or otherwise. Thank you for your time.
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Bird: Madam Mayor?
de Weerd: Mr. Bird.
Bird: Tom, I printed it off and they are sitting by my printer still at home. But I never got
anything -- any hard copies in my mailbox. Because after I forgot I went in there tonight
to see if -- see if had it and I didn't.
Barry: I do have a hard copy here. I know there is probably some that --
Bird: Well, I know I read on the a-mail and printed it off on mine --
Barry: You did. Okay.
Bird: -- and, then, I forgot to bring it with me.
Barry: That's okay. I have that copy, as well as the one from December 1st, if that
helps, but --
de Weerd: Were you able to review it via electronic --
Bird: Oh, yeah. I printed it off. I just never brought it with me.
Hoaglun: Yeah. Madam Mayor. I don't recall getting it in hard copy, but I also printed
mine off.
Bird: But you remembered yours.
Hoaglun: Yeah. I brought mine, but --
Bird: That's forty years difference in age.
Hoaglun: I guess I have a question for Tom and I think these changes are good
changes. I think they clarify what the approach is going to be and I think that -- my
concern was how it was going to be done, not necessarily what was going to be done,
but how you go about doing it and that -- I think this language kind of takes care of that
to a big degree. My question is, you know, I was going through this looking at things, a
lot of priority number ones, estimated costs -- there is a dollar sign. We know it's going
to cost. But can these be done in an orderly fashion with the existing staff that you have
or are we going to come the next budget cycle seeing requests for additional employees
to -- to move these forward?
Barry: That's a great question, Mr. Hoaglun. I think it stems off of Mr. Bird's concerns a
couple months back and the strategic plan as written does not conceive adding any
staff. It's not intended to justify the addition of staff, it is more or less to chart a course
for the Public Works Department over the next five years as it relates to the types of
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December 28, 2010
Page 34 of 38
activities we should be pursuing in order to achieve our mission and our vision
statement that were identified and approved sometime ago. So, no, we are not
intending for this document to be a vehicle to add staff or grow the department, but I
can't -- I don't -- having said that want to suggest that there would not be a request for
staff next year. For example, we were talking about building maintenance just today at
the director's level. Building maintenance may be a program in and of itself that may
require an additional consideration for staff or resources or contract labor, those kinds of
things, and as another example inventory continues to be a problem for us. While we
are not developing robust inventory control programs in this strategic plan, those are
existing needs that we have which may precipitate a discussion or a request for
strategic addition of staff resources, whether they be FTE's or consultant time or
contracted labor, so I don't want to stand here and say you're not ever going to see
another increase from Public Works as it relates to staff needs, but I can tell you that
this strategic plan does not intend for that, it's not the vehicle for that. We will continue
to participate, as we have in every budget cycle, to bring forward justification for any
kind of changes to the way we manage our programs, projects, and services. So, I just
want to make sure we are clear on both sides.
Hoaglun: Madam Mayor. Tom, I appreciate that. Yeah, I understand the difference
there. I just wanted to clarify that we don't hear, well, because you approved this
strategic plan now Ineed -- well, but, yes, we understand there will be requests as you
go through what the needs are and to take a look at things. That's certainly -- certainly
justifiable. So, I guess I didn't give you the Miranda warning, you know, all department
heads when they stand up here, you know, your words can and will be used against you
at budget time, but, you know, just -- now that I have given that to you so you know,
so --
Barry: Thank you, sir. We expect that. And also I appreciate your comments.
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: Tom, I believe the changes you have made do reflect and address the
comments and concerns that you and I have talked about, so I'm prepared to move
forward with -- on these and include them with the remainder of your strategic plan.
Barry: Thank you, sir.
Zaremba: Madam Mayor?
de Weerd: Mr. Zaremba.
Zaremba: I, too, thought. it was a nice clean up. If we are at that point, I would make a
motion to approve these and add them to the rest of the strategic plan.
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December 28, 2010
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Rountree: Second.
de Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk.
Bird: Before I vote I want these minutes, the tape of this put on record that we can get
to real fast with Tom's deal.
Barry: Thank you, Mr. Bird.
Rountree: Maybe we could get it tattooed. I don't know.
Barry: Yeah.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
Barry: Thank you all. I appreciate your time and your patience and certainly your
support. I know the staffs excited at tackling the important work contained within the
strategic plan. We will get you a revised hardcopy and revised binders so that you have
that and, Mr. Bird, we will see if we can't get the minutes from tonight's meeting and add
that to your copy.
Bird: The clerk will just keep it right on record there.
Barry: Thank you all. Appreciate it. Have a good night.
de Weerd: We will frame them and hang on your -- by your office. Thank you, Tom.
Barry: Thank you.
de Weerd: And thanks to your staff. We will thank the three young men who joined us
at our City Council meeting. You should get an A for this.
D. Public Works: Budget Amendment for Reimbursement Check
From Developer JLJ Enterprises for aNot-to-Exceed Amount
of $8,480.00
de Weerd: Okay. Item D is also Public Works.
Barry: Thank you, Madam Mayor. This is a simple request, actually, to allow through
budget amendment the acceptance of funds from Mr. Jewett as a fee in lieu of a
requirement for his development and, essentially, what had precipitated this request
was some urgency on Mr. Jewett's part to get some signatures on the final plat and
because of those time frames he was not in a position to actually fulfill the requirements
of the plat conditions and, therefore, negotiated with Public Works a fee in lieu based
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December 28, 2010
Page 36 of 38
upon an actual bid -- we actually had several bids that we required Mr. Jewett to acquire
and we took the bid that reflected our estimates of what was most closely replicated by
our estimates to which he agreed and, therefore, that is the budget amendment that's
before you, so pretty straight forward, but just a little history as to why the request for
amending the budget to add those dollars to our budget has been made.
de Weerd: Thank you. Any comments?
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: Do we have the funds in the bank?
Barry: Well, your -- yes, we do. We actually did receive a check and we would not give
the plat signature back to him until we got the check. So, we do have the check in the
bank.
Rountree: And it's cleared?
Barry: That I can't speak to, but I'm pretty certain it is. It happened a couple weeks
ago.
de Weerd: You sound skeptical. Okay. Any other questions from Council?
Bird: I have none.
de Weerd: Okay. I do need action on this item.
Zaremba: Madam Mayor?
de Weerd: Yes, Mr. Zaremba.
Zaremba: I move -- I move we approve the budget amendment.
Hoaglun: Second.
de Weerd: I have a motion and a second. If there is no discussion, Madam Clerk, roll
call.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
December 28, 2010
Page 37 of 38
E. Police Department: Budget Amendment for Meridian Police
Department Spending Authority of Grant Funds From the
Idaho Department of Juvenile Corrections for aNot-to-Exceed
Amount of $4,404.00
de Weerd: Okay. Our last item is the police department. Hello, lieutenant
Leslie: Hello, Madam Mayor, City Council Members. We have received a budget from
the Idaho Department of Juvenile Corrections for 4,404 dollars. The purpose of the
grant is actually for underage drinking enforcement slash education. We have an
alcohol enforcement team that does a lot of underage drinking enforcement activities,
whether it be controlled by the local establishments to make sure they are not -- they
are ID'ing and selling that type of stuff, so these funds are basically just for that type of
purpose. So, what we need is the spending authority to use that money.
de Weerd: Thank you. Any questions from Council?
Bird: I have none.
Rountree: Madam Mayor?
de Weerd: Mr. Rountree.
Rountree: I move that we approve the budget in the amount of not to exceed 4,404
dollars.
Zaremba: Second.
de Weerd: I have a motion and a second to approve this item. If there is no discussion,
Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
de Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
de Weerd: We are at the end of our agenda. I would entertain a motion to --
Hoaglun: Madam Mayor, before we do I just -- I just wanted to also congratulate David
on his election to ACHD and appreciate you attending the meeting and I know that you
have got a good background for starting this work. I think -- if I recall -- I might be
wrong, but been on the school -- Kuna School District board, Kuna planning and zoning,
and now you're going to ACHD --
de Weerd: You're a glutton for punishment.
Meridian City Council
December 28, 2010
Page 38 of 38
Hoaglun: But we appreciate you being here, David, and we really wish you well and
look forward to working with you.
Case: Well, thank you, Madam Mayor and Councilman Hoaglun and Council Members.
You know, I wanted to come tonight prior -- actually, I have been wanting to get here for
quite awhile, but with things going on it's been a little bit crazy. I was able to meet
Councilman RountreE; at one of the meetings and also at COMPASS, so I'm trying to get
around and I really plan on making my face more vivid around here, so good or bad, get
used to it, I guess. But, again, thank you for taking the time tonight. I appreciate the
comments.
de Weerd: Well, we look forward to working with you.
Case: As I do working with you.
de Weerd: Thank you.
Hoaglun: Thanks, David.
de Weerd: Thanks for being here.
Rountree: Thank you for being here.
de Weerd: I will give you a City of Meridian pin for lasting to the end of our meeting. I
give these to the kids, too. Thank you. And with that said I'd entertain a motion.
Rountree: Move to <~djourn.
Hoaglun: Second.
de Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED.. ALL AYES.
MEETING ADJOURNED AT 8:44 P.M.
(AUDIO ECORDING ON FILE THESE PROCEEDINGS)
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