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HomeMy WebLinkAbout2010 12-21Meridian City Council Meeting December 21 2010 A Council meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, December 21, 2010, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, President David Zaremba, Charlie Rountree, Brad Hoaglun and Keith Bird. Others Present: Jaycee Holman, Bill Nary, Anna Canning, Pete Friedman, Bill Parsons, Sonya Watters, Mark Niemeyer, Tom Barry, Joe Silva, Jeff Lavey, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd de Weerd: I will go ahead and call tonight's meeting to order. First I would like to welcome all of you to the City Council meeting. For the record it is Tuesday, December 21st. It's 6:00 o'clock. It's just a couple days before Christmas. I hope you're all ready. We will start tonight's meeting with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance de Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Pastor Burton Roberts with MGT Legacy Church de Weerd: Item No. 3 is our community invocation. Tonight we will be led in the invocation by Pastor Burton Roberts. It's a pleasure to see you. And we ask you to join us in the invocation or take this as opportunity for a moment of reflection. Pastor. Roberts: Thank you, Madam Mayor. Our most gracious and kind Heavenly Father, it's so easy to come to you at this time of the year and be thankful in our hearts for all that you have provided for us. For the special occasion and gift of your Son Jesus Christ. We celebrate Christmas. May it truly be a time when we learn the real meaning of Christmas and that loving and caring hearts just constantly be a part of our lives in these days. We ask, Father, for your special watchcase this time tonight as the city fathers come together and Mayor to -- to discuss and work on the things of life. Give them the wisdom, the guidance, and the knowledge that can come from you. Bless Meridian City Council December 21, 2010 Page 2 of 38 them with health and strength, cause each one of us this day to be thankful for all of your many blessings. We ask these things in Jesus' wonderful name, amen. Item 4; Adoption of the Agenda de Weerd: Thank you for being here this evening agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Item No. 4 is the adoption of the Hoaglun: A couple items on the agenda to make note of. Under the Consent Agenda, Item 5-P, that resolution number is 10-762. 5-Q is resolution number 10-763. R is resolution number 10-764. S is resolution number 10-765. T is resolution number 10- 766. And also under Item 9, Ordinances, 9-A is ordinance number 10-1468 and 9-B is ordinance number 10-1469. So, with those changes, Madam Mayor, I move adoption of tonight's agenda. Rountree: Second. de Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approve Minutes of December 7, 2010 Pre-Council Meeting B. Approve Minutes of December 7, 2010 City Council Regular Meeting C. Water Main Easement for Linder Self Storage Located at 5120 N. Linder Road by Idaho Self Storage-Linder D. Water Main Easement for Bayside Taylor Commerce Park Subdivision Located at the Northwest Corner of N. West 10th Street and W. Taylor Ave., by Bayside Capital Co., for Access to the New Fire Hydrant E. Water Main Easement for Linder Self Storage Located at 5120 N. Linder Road for Access to the New Fire Hydrant Being Installed at the Location Meridian City Council December 21, 2010 Page 3 of 38 F. Sewer & Water Main Easement for Linder Self Storage Located at 5120 N. Linder Road by Idaho Self Storage-Linder G. Sewer & Water Main Easement for Bayside Taylor Commerce Park Subdivision Located at the Northwest Corner of N. West 10th Street and W. Taylor Ave., by Bayside Capital Co. H. Sanitary Sewer and Water Main Easement Agreement and Permanent Easement Contract with Carolee A. Fusselman for a Not-to-Exceed Amount of $5,914.20 I. Dog Licensing Designee Agreements (6) Effective January 1, 2011 through December 31, 2011 ^ Pet Care Clinic - 1151 E. Fairview, Meridian ID 83642 ^ All Valley Animal Care - 2326 E. Cinema Drive, Meridian ID 83642 ^ Meridian Vet Hospital - 421 W. Franklin, Meridian ID 83642 ^ Settlers Park Veterinary - 3220 N. Meridian Rd., Meridian ID 83646 ^ Treasure Valley Veterinary Hospital - 2600 S. Meridian Rd., Meridian ID 83642 ^ Intermountain Pet Hospital - 800 W. Overland Rd., Meridian ID 83642 J. Meridian Food Bank Community Development Block Grant (CDBG) PY2010 Subrecipient Agreement K. Meridian Arts Commission 2010 Annual Report L. Findings of Fact, Conclusions of Law for Approval: RZ 10-005 Volterra Subdivision (North and South) by Primeland Investment Group, LLC Located North Side of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Rezone of 58.33 Acres from R-4 (Low Density Residential) Zoning District to the R-8 (Medium Density Residential) Zoning District for Volterra Subdivision South M. Findings of Fact, Conclusions of Law for Approval: PP 10-004 Volterra Subdivision (North and South) by Primeland Investment Group, LLC Located North Side of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Preliminary Plat Approval of 301 Residential Lots, 1 School Lot and 38 Common Lots on Approximately 120.6 Acres in an R-4 Zone for Volterra Subdivision North Meridian City Council December 21, 2010 Page 4 of 38 N. Findings of Fact, Conclusions of Law for Approval: PP 10-005 Volterra Subdivisions (North and South) by Primeland Investment Group, LLC Located North Side of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Preliminary Plat Approval of 194 Residential Lots, 10 Commercial Lots and 22 Common Lots on Approximately 80.4 Acres in a Proposed C-G, L-O and Proposed R-8 Zones for Volterra Subdivision South O. Findings of Fact, Conclusions of Law for Approval: MDA 10- 009 Volterra Subdivisions (North and South) by Primeland Investment Group, LLC Located North Side of W. McMillan Road, Between N. Black Cat Road and N. Ten Mile Road Request: Modify the Recorded Development Agreement P. Resolution No. 10-762: Adoption of the 2011 Initial Point Gallery Schedule Q. Resolution No. 10-763: A Resolution of the Mayor and the City Council of the City of Meridian, Adopting changes to the Cross Connection Control Program; and providing an effective date R. Resolution No. 10-764: A Resolution of the Mayor and the City Council of the City of Meridian regarding Standard Operating Policy and Procedure No. 6.2.1, Use of City Vehicles; and Providing an Effective Date. S. Resolution No. 10-765: A Resolution of the Mayor and the City Council of the City of Meridian Amending the Standard Operating Policy Procedure No. 3.4.5 relating to On-Call/Call Out Duties and Compensation; and Providing an Effective Date T. Resolution No. 10-766: A Resolution Of the Mayor And Council Of The City Of Meridian, Idaho, Approving The City Of Meridian Staff Participation In The Meridian Development Corporation's Destination Downtown Plan de Weerd: Item 5 is our Consent Agenda. Hoaglun: Madam Mayor, under the Consent Agenda, as I just noted, 5-P is resolution 10-762. Q is resolution number 10-763. R is resolution 10-764. S is resolution 10-765. And T is resolution number 10-766. With those additions I move approval of tonight's Consent Agenda and the Mayor be authorized to sign and Clerk to attest. Rountree: Second. Meridian City Council December 21, 2010 Page 5 of 38 de Weerd: Thank you. I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: Atl ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Community Awards Presentation to Public Works Employees Crystal Green and Thomas Lee de Weerd: Item 6 is our community items presentation. Tonight we have a presentation within our Public Works Department and, Mr. Dees, I will ask for you to -- and Iwill just be your Vanna and present the award. Dees: Madam Mayor, Members of the Council, it's my great pleasure to do this this evening. We are proud of everybody we have, just at the onset I want to tell you that. Proud of everybody we have in Public Works particularly in the water and wastewater divisions. They do an outstanding job each and every day for the citizens of Meridian. We want to recognize two of them this evening and I'm going to call them forward now to embarrass them at the most -- as much as I can. So, Crystal Green and Tom Lee, will you, please, come forward. While they are coming forward let me tell you what happened to these guys. The southwest operators section of the Pacific Northwest Clean Water Association -- now there is a mouthful -- these are two of the member associations that we belong to -- have voted these folks as operator of the year -- collection system operator of the year and laboratory analyst of the year for the year 2010 and that's kind of a big deal for us. Tom Lee got the collection system operator of the year award. He got that award because when he first came to us we made him the -- eventually made him the collection system manager and he was tasked to develop a cleaning and inspection schedule or system for our collection system that we have in wastewater. Well, he did that and he used the new truck that the Council was gracious enough to let us buy -- new trucks I should say, both the television van and the cleaning machine, and with that he had identified some 200 man holes that had a thing called infiltration. That's a leak. He went aggressively after those man holes to stop the leaks and in so doing he managed to stop 420,000 gallons from coming into our treatment plant, which for us is a huge deal, because as you know we are much limited on our -- the amount of flow we can take into the treatment plant. So, he gained a lot of capacity just by his aggressive action looking after those man holes and we certainly appreciate that. He continues on, because he's got an aggressive campaign to continue that work throughout a next number of years and, hopefully, you will see a lot greater results of that because of his actions. Do you want me to tell about that other person, too, while I'm just -- do both at once, Vanna? I mean Mayor. Sorry. Crystal Green is the southwest operator section, Pacific Northwest Clean Water Association analyst of the Meridian City Council December 21, 2010 Page 6 of 38 year and we appreciate that very much. She does a lot of things in the lab. She's not only community minded, she works in the community for a lot of things that helps make Meridian a great place to live. She does some terrific work in the laboratory. One of the things she does is the microbiological testing for Meridian Parks Department for the splash pad and that sort of thing. So, she provides the folks the results of that, so we can keep that safe for our children and those folks using those facilities. She also helped ACHD identify some 500 storm drains by marking them and the way she did that is she used the Boy Scouts and Girl Scouts, as well as the Idaho Youth Conservation corps to go out and mark those things to alert the community what goes into those storm drains, because it eventually winds up into the river. Through that education campaign we have got -- we have got a pretty aggressive storm system campaign going on and she's the one who did that. She organized it sort of all by herself. I'll tell you a couple other things about Crystal. She's very ambitious. She's earned several professional licenses since she's been working for us and she managed to complete her masters degree just this month from the University of Idaho, is that correct? And she wanted me to tell you that she's gone 20 years -- now, think about that. Look how old she is. Twenty years without making a B. She's made straight A's for the last 20 years, except for -- except for in the first grade she got a needs improvement on penmanship. Now, I don't know how you resolve all that, but we certainly congratulate you for all your things and we have some plaques for you and, Mayor de Weerd, if you would like to award those, that would be terrific. First of all, a round of applause for them. de Weerd: I'll give you the wrapping. Dees: It was our best wrapping we could find. Again, congratulations. Madam Mayor, we -- oh, you want to say something? Hoaglun: Chief Lavey, would you bring that up here, please. Thanks. My wife brought it in for me. I just had her put it back there. It's not a bomb. The chief was thinking that someone put a bomb back there. An unidentified package, so -- I want to take ownership of that package, so -- she runs in, drops it on the table and takes off. It looks real good. de Weerd: I would like to thank the employees before they hustle out the door. You don't have to stay, but we appreciate all you do. We know that you do a lot with -- we have a lot of tasks for our employees and we appreciate each and every one of you and you're the ones that make us look good and so I just want to extend our gratitude to what you do in your day to day responsibilities and the pride that you take in what you do and that was very evident in what we heard tonight, but our -- our heart felt thanks for what you do. So, thank you. Item 7: Items Moved From Consent Agenda de Weerd: Okay. There were no items moved from the Consent Agenda. Item 8; Action Items Meridian City Council December 2l, 2010 Page 7 of 38 A. Public Hearing: MDA 10-010 Scentsy Campus by Sam Johnson, H.O.T. 1, LLC Located Southwest Corner of E. Pine Avenue and N. Eagle Road Request: Modify the Existing Development Agreement to Update the Owner Information and Development Plan B. Public Hearing: VAR 10-002 Scentsy Campus by Sam Johnson, H.O.T. 1, LLC Located Southwest Corner of E. Pine Avenue and N. Eagle Road Request: Variance to UDC 11-3H-4B to Allow aRight-in /Right-out Access Point to/from the Site Via Eagle Road Between Pine Avenue and Commercial Street de Weerd: So, we will move right into Item No. 8, our Action Items. I will open up the two public hearings on Items 8-A and 8-B, MDA 10-101 and VAR 10-002. I will ask for staff comments at this time. And, Anna, you're trying to distract us again. You have quite the extensive hat collection. Wafters: Madam Mayor, Members of the Council, the first application before you is a modification to the development agreement for Pinebridge approved with the previous rezone of this property. Since the subject property is no longer part of the Pinebridge development, a new development agreement is proposed that will only apply to the subject property. The second application is for a variance to Unified Development Code 11-3H-4B2 for one right-in, right-out access to and from the site by via State Highway 55, Eagle Road, midway between Pine and Commercial. This site is -- consists of 60 -- excuse me -- 35 acres in size. It's currently zoned C-G and is located on the southwest corner of Pine and State Highway 55, Eagle Road. This is the development plan for Pinebridge. The subject property is outlined in red. Summary of the development agreement modification request. When the property was rezoned in 2007 as part of the Pinebridge development, it was included in the Pinebridge DA. Subsequently, the subject property was purchased by the applicant and is proposed to develop as a distribution center and corporate campus for Scentsy. Thus, the new owner-applicant wishes to separate this property from the existing development agreement and record a new development agreement solely for this property and to include a new conceptual development plan. The applicant has submitted a modified version of the existing development agreement, which reflects the new ownership of the property, proposed development plan, and removal of conditions that are no longer applicable. Please refer to Exhibit A-3 of the staff report. The applicant proposes to be allowed to construct a distribution center, which is classified as an accessory use in a C-G, district, prior to construction of the office tower and auditorium and fitness center, which are classified as principal permitted uses in the C-G district. Because Scentsy is constructing a new warehouse directly to the south, it is integrally related to the distribution facility and because construction of one of the principal permitted uses is proposed to commence within 30 days of completion of the distribution facility, staff is supportive of this provision. Staff has included recommended modifications to the development agreement provisions proposed by the applicant, then, included in the Exhibit A-4 of the staff report as follows: The first is removal of the specific design standards, as all future Meridian City Council December 21, 2010 Page 8 of 38 development is required to comply with the design standards listed in the UDC, as well as the guidelines in the City of Meridian design manual. And, two, inclusion of Public Works development requirements. Just to note that the Public Works Department did request DA provision number 5.1.14 be stricken, as it is not applicable to this property and just one other side note. There are some existing planter islands that have been constructed adjacent to this property and Pine Avenue here and staff would just like to add a provision that the applicant work with the developer of Pinebridge to clarify when and by whom the planter islands will be landscaped and maintained and, then, have them address this in writing to us prior to occupancy of the first structure on the site. A summary of the variance request. A variance to Unified Development Code 11-3H-4B2 is requested, which requires the owner to develop or otherwise acquire access to a street other than the state highway when a change or increase in intensity of use is proposed. Applicant proposes one right-in, right-out access to and from the site via State Highway 55 midway between Pine and Commercial with a right turn deceleration lane southbound on State Highway 55. the Idaho Transportation Department has already approved this access as proposed by the applicant. And here is just a proposed access lane configuration here. The traffic impact analysis submitted with this application evaluates the intersection of Eagle and Pine and the traffic impact with an access as proposed. The study surmises the right-in, right-out would reduce traffic at the Pine-Eagle intersection, lower the average delay, and reduce the right turn traffic approximately 12 percent during the p.m. peak hours, resulting in queue length reduction and an overall improvement in site circulation. Additionally, the access is projected to reduce the number of conflicts and likelihood for potential crashes at the intersection due to a reduction in traffic. Just want to back up a little bit here. On the development agreement modification portion of the application this is Scentsy's master plan for the site. Building A is the -- this is the structure they propose to develop first, the distribution center, and, then, these are the proposed building elevations for the distribution center, the auditorium, and fitness center and the office tower. And those will be included in the new development agreement for the property. Written testimony has been received from COMPASS on this application after the staff report was transmitted and I'm just going to read off some of the comments that were in that written testimony. The first is concern about setting a precedent by approving additional access points where multiple accesses already exist. The second, along with the deceleration lane and acceleration lane would also be a solution to increased safety for drivers merging into traffic at high speeds. The third is the proximity of the proposed access in relation to an existing large message sign that spans the roadway, possibly causing distraction to traffic and support beams for the sign that may interfere with the driver's line of sight. And the last one is Valley Regional Transit has planned for a future bus service along Eagle Road. Note that the city has requested consideration of bus service on Pine. Comments in regard to the bus service are follows: One, the closer the buildings are to Eagle Road the shorter the walk to a future bus stop. Two, a five foot by eight foot paved landing connecting to the curb and sidewalk would give Valley Regional Transit an ADA compliant location for a bus stop. And, third, the current design of the right-in turn lane not .allow the bus stop at the development entrance, because it cannot get back onto Eagle Road without going through the parking lot. The bus stop would need to be located between the entrance and Commercial Street or at Meridian City Council December 21, 2010 Page 9 of 38 the intersection of Eagle and Commercial. Valley Regional Transit planned service will not be implemented until funding becomes available. No specific dates or time frame have been established. Staff is recommending approval of the subject application per the findings in Exhibit B of the staff report. Staff will stand for any questions Council may have at this time. de Weerd: Okay. Thank you. Council, any questions at this point? Rountree: I have none. Bird: I have none. de Weerd: Okay. Is the application here this evening? Well, welcome. If you will, please, state your name and address for the record. Johnson: Yes. Madam Mayor and Council. My name is Sam Johnson. I represent H.O.T.1, LLC, and address is 3698 East Lanark, Meridian, Idaho. 83642. de Weerd: Thank you. Broadbent: Madam Mayor de Weerd and Members of the Council, I am Phil Broadbent. I'm general counsel for Scentsy. I reside at 913 River Heights Drive, Meridian. de Weerd: Thank you, Phil. Broadbent: Well, thank you. I'd like to first of all thank your -- thank you for allowing us to be on your agenda tonight, as well as thank your staff for the time and effort that they put into helping us with these two applications. We appreciate their efforts and their guidance. H.O.T.1, LLC, stands for Heidi and Orville Thompson and they are the owners -- they are, as well, the owners of Scentsy. You probably know of Scentsy being here close by and know of the tremendous growth that is occurring within that company. We are working to develop a new corporate campus for Scentsy to reside with all of its growth in a confined area. We have crossed a milestone this year. This summer we moved from one building and now we are in three, because of the growth and needs of our company and we hope to create this campus so that we can all be in the same -- we will all be in different buildings, but we will all be within walking distance and be able to function easily from department to department. The reason we require or requested, excuse me, the development agreement modification is that we would like to stand on our own and make the development agreement applicable to what our site plan is -- what our sight plan will do for us as a company and fulfill our goals as a development. We hope that this -- this development agreement only covers a portion of what our corporate campus is planned to -- planned to be. You can see here on this map that it's showing 35 acres, which we have purchased as part of the Pinebridge Subdivision and we have also purchased 13 acres just to the south across the private street of Commercial. Together 38 acres we hope to be a dynamic corporate campus and we will show you a few more slides here in a few minutes. The variance -- the Meridian City Council December 21, 2010 Page 10 of 38 variance application is, as stated by staff, a request to have additional access points onto Eagle Road and we have -- the previous owners had taken the initiative and gotten a permit from ITD and just recently when we have closed on the property we have transferred that permit into the name of H.O.T.1, LLC, and we request that you grant us the approval to this variance. We believe that this access point will improve the traffic flow for peak hours coming and going from this corporate campus and not hinder any public safety issues and traffic. We would like to give you a brief overview of what the entire campus will look like or at least as conceptually planned. A lot of these images are very conceptual, ever flowing, and always -- always subject to change a little bit, but we feel like we have narrowed it down enough that we'd like to present it to you tonight. This is a current view of the entire 48 acre campus. You can see the bottom portion is the 13 acres which we purchased from Elixer Industries. It has a couple of existing buildings on it and, then, the north portion of it is the subject property tonight, 35 acres of -- part of Pinebridge. Next slide. This is the existing manufacturing building that we just moved into this past summer. It's the old Elixer Industries building and this is what it looks like now. And next slide. And this is what we hope it will look like here this coming spring. And this architecture is based off of what we have decided to -- to model our theme for the entire campus. It's very -- it's a -- it's just simple changes, but dramatic and, hopefully, be an improvement to what people can see from Eagle Road. Next slide. This is another view of that same facility. And next slide. This is a new warehouse that we are currently building now. You can -- you probably noticed the few concrete panel walls standing up out there. This is just west of that existing building. We are pushing hard to have that warehouse ready for our needs come February. Next slide. This is another view of that same facility. And this building here is -- the small building that's up close to Eagle Road, it's a small warehouse and it -- next slide. Here is just a couple angles of what we are proposing to do. Now we move north of the -- of the commercial road and that very large building on the left is the distribution center and this is something that our proposed look of that building, although the colors aren't applied, you will see here in a few more slides, just gives you several different angles and viewpoints of what that building may look like. And -- go back. There you go. That's kind of the color schemes that we are looking at with this building and we are currently under a -- we are actually almost ready to submit this building for construction approval, granting everything works out well here tonight. Moving further east from that distribution center is the office tower that the next building, which is Building B in our development agreement. Here is a few -- a couple of viewpoints of what that building will look like. Go ahead. Next slide. And a couple advantage points of how the plaza spaces will work around that -- that building. As you see here there is a -- there is kind of a daylight basement. It's proposed to be a six story building, but the first story will be, basically, a basement. We are able to hold a -- we hope to be a world class employee cafeteria and provide meals for employees and employee families. So, then, you would see the five stories above the ground and, again, this is -- this is our -- our shell of what the building will look like, but things are not completely figured out yet and still conceptual in nature. Here is a color rendering of what that might look like. Next slide. This -- this view here is -- you can see Commercial Street on the bottom. Pine is up on the top. And it kind of gives you an idea of what the relationship between these next two buildings -- this auditorium and fitness center or event center. Currently Scentsy Meridian City Council December 21, 2010 Page 11 of 38 has an employee gym that all employees are able to go to and even spouses and very -- our intent here with is auditorium and fitness center is to have a place that we can exercise and kind of amulti-purpose building. Having an auditorium large enough for -- for employee meetings and maybe even community events and these here will go through fairly quickly. This is a -- this is that park area, the plaza area that's between the two buildings and these next few slides are some computer graphics of what that space -- what we are hoping to achieve when we construct that space. It's going to be kind of a recessed area, like I said, a daylight basement type of effect and plaza and green space all intermingled. And with that, that gives you a flavor of what our plans are and as a -- as a corporate campus and stand for any questions. de Weerd: Thank you. Council, any questions? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Mr. Johnson, did you have any comments with respect to the recommendations from staff? Johnson: We believe that all -- we are in agreement with all of the recommendations that they have put into the DA. Rountree: On the right-in and right-out on -- go ahead. Broadbent: I was just going to mention that they eliminated item number 14 on their proposal, it's -- I don't know if it's crossed out on your copy. It's not on mine, but they eliminated that requirement. de Weerd: So, on 5.1.14? Rountree: Yeah. de Weerd: Yes. Rountree: That's noted. de Weerd: Thank you. Rountree: On the right-in and right-out on Eagle Road -- I should know this, but when drive the road I'm kind of blind to it, because of the traffic. Is there a median there at this point? Johnson: There is not a median right now. As far as I'm aware the plan with ITD is to put a median in in 2013. Meridian City Council December 21, 2010 Page 12 of 38 Rountree: That's my understanding as well. Just a note of caution and these Iamb chops as they are kind of referred to simply don't work. They don't work. We have got aerial photos of people making left-hand turns in the right-out, we have people making left-hand turns in the right-in. So, I don't know if there is a design configuration that makes them work a little better and I -- I noticed you have your traffic engineer tonight, but just -- it's a point of caution, because it's -- it's a safety issue for your employees and your customers, if they are using that. So, I just point that out that they are allowed and ITD approves them, but they just don't work. Johnson: We will definitely take that into consideration as we design it. Rountree: Thank you. Johnson: The hope is that they discourage at least some. Rountree: They do. de Weerd: Mr. Zaremba. Zaremba: Thank you for the presentation. This is an exciting thing coming along here for you and for Meridian I'm sure. Just one observation. We have had other projects that have suggested basements or daylight basements and things. I don't know if you have had a geologist or an engineer or whatever it is that needs to do it, but a number of them thought they were going to do that have run into a high water table and stopped doing that and just a word of caution, before you put too much effort -- as attractive as it is before you put too much effort into it, make sure you're not going to be stopped by the water table. Johnson: I appreciate that very much. We are actually in the thick of that analysis right now. We believe that we can -- we can achieve what our plan is -- maybe some slight modifications, but it is -- the high water table is a little issue, but it's -- we are finding it's ten, 12 feet down and we feel -- we are not going to be going down that far, so -- one of the things we are doing is on the high side we are actually -- it's mostly fill, so the high side is really not -- and we are not digging down for the bottom floor, we are pushing up for the other side of the basement. Zaremba: Great. Thank you. Hoaglun: Madam Mayor. Sonya, can we go back to slide 35 I think. The one that kind of gives us the overview? Watters: Thirty-five on the applicant's? Hoaglun: Yes. Watters: Yeah. Give me just a minute here. Meridian City Council December 21, 2010 Page 13 of 38 Hoaglun: Okay. My question is -- I saw it. It was up for a little bit, but not long enough. I just wanted to be certain -- it looks like you had access -- if you have got folks in the building you're rehab'ing right now -- I call it the old Club Warehouse one, because it was way back when. That if they are there and they want to go left on Eagle, are they able to go through -- and it looked like they were able to go through the campus to get to Pine, so, then, they can go left to head north on Eagle Road. It looked like. I just -- i just wanted to be sure, so -- Johnson: Yeah. That's definitely -- we have a few thoroughfares through the parking lot. We tried to -- we want to discourage that their -- that their street looking, but at least gives them a path to access Pine, because when that median is -- is in place it's going to -- the median in Eagle is going to definitely restrict them. ITD this -- actually, this last month or so placed signs on Eagle Road -- all access points currently now have a sign that says, you know, no left turn allowed. But traffic will be able to access Pine from even the south portion. Hoaglun: Yeah. In long term -- and, Sam, is Commercial Street -- is that going to dead end down there or is that going to swing back out to Pine in a long term plan or what -- Johnson: Not sure, actually. With the purchase of this 35 acres we actually do own this portion of Commercial now. This quarter mile section of Commercial is also private. Right now it currently goes and dead ends -- it's a very odd dead end and intersection on the -- you know, a couple feet away from ACRD right of way. But things don't line up. We don't own that portion -- that westerly portion of Commercial, so we are not quite sure what that -- what that plan will be in the future. Hoaglun: But overall it looks very nice. de Weerd: Thank you. Any further questions? Zaremba: Just one other observation, if I may. It looks like the additional portion below -- or south of Commercial, the southern boundary would be along the railroad track right of way. Johnson: Yeah. Zaremba: It doesn't look by the drawing that you're taking advantage of that. Is there any thought that at some day you might supply or ship using the rail line? Johnson: That's one of the very main reasons that we wanted this -- this location and I failed to mention that in the presentation. Our manufacturing right now is growing so rapidly that we need to -- we need to supply our raw materials -- mainly wax -- by rail. We need to switch to that type of a system. So, that was the main reason for purchasing this property. We are just starting with the construction of bringing -- bringing anew rail spur off of the main rail line. It will run -- you can -- that curved line Meridian City Council December 21, 2010 Page 14 of 38 that shows is generally representative of the new railroad path. It will not curve back to where the Scentsy logo is, it will dead end there, but it will connect further to the west and we will be getting our raw goods and raw wax from rail cars. Zaremba: Cool. Thank you. de Weerd: Well, I guess an additional note at that time and certainly one we hope to have conversations with you on is we are having discussions with the railroad about a multi-use pathway and I believe I had mentioned that in our meeting that it's going to be a corridor to move goods and services that also we hope to move a workforce, at least give them another option of how to get to and from work and points of interest. So, we would love to work with you on that as well. Broadbent: We have already been thinking about that issue as to some day maybe that will be access for people and how to implement that into the campus. de Weerd: Very good. Okay. Council, any other questions? Thank you so much. Johnson: Thank you. de Weerd: This is a public hearing. Is there any member of the public who would like to offer testimony on this item? I do have a couple of people who signed as -- on the sign- up sheet. Pam Golden with ITD signed up as neutral. Would you like to comment? Please. If you will, please, state your name and address for the record. Golden: Good evening. I'm Pam Golden with ITD District Three, 8150 Chinden Boulevard. I just wanted to shed some light on the Eagle Road issue. The pork chop, Iamb chop that you see is actually painted. The permit that they received requires them to build a median from Pine clear to Commercial that is of the same style as that median that's in the south of Franklin, so it will be physically restricted from turning left. To address some of the comments from COMPASS, which don't seem to be a real big issue, but we typically don't like acceleration lanes in this situation. The speed on Eagle Road, while posted at 50 miles an hour, during peak periods is 50 miles an hour. People don't use them like they should, so they create more of a problem. The DMS sign is actually to the right of the exiting driver. We don't foresee any issues with sight distance. And as far as bus service on Eagle Road, that's a bridge yet to be crossed. If bus service is to be on Eagle Road it will probably require pull outs, because that's a high speed, high volume road and we don't want people standing right up next to it, so -- so, if there is any questions. Hoaglun: That answered all of mine. Thank you. de Weerd: Okay. Thank you for that clarification, Pam. Gary Funkhauser also signed up and I think his message already was delivered; right? Thank you, Gary. Okay. Any other testimony on this item? Okay. Any final comments from the applicant? Meridian City Council December 21, 2010 Page 15 of 38 Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move that we close the public hearings on Items 8-A and B. Zaremba: Second. de Weerd: I have a motion and a second to close the public hearing on Item 8-A and B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Just to comment, the fantastic success of Scentsy and their willingness and desire to engage in this kind of a campus in the City of Meridian is truly a blessing, particularly this time of year and these times. So, thank you all. Having said that, move that we approve item 8-A for the MDA 10-010. Bird: Second. de Weerd: I have a motion and a second on Item 8-A. Any discussion? Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-B for the variance 10-002. Bird: Second. de Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Meridian City Council December 21, 2010 Page 16 of 38 MOTION CARRIED: ALL AYES. de Weerd: I, too, would like to offer my appreciation to the team that was here, but also the team that's been working with -- our building department, our planning department, the communication has been phenomena. We appreciate you including us as a member of your team, because certainly your success is our success and vice-versa. We understand that and we have appreciated Orville and Heidi's commitment to this community and to the Treasure Valley, to the state of Idaho. All four of their locations have been in Meridian and it's great to see them locating their long-term vision in our community and bringing the kind of investment and commitment to this area that we hope we can return to them as well. So, thank you for being here before Christmas and we wish you a Merry Christmas. Hoaglun: Madam Mayor, I just might want to add that, you know, the use of the auditorium, they offered a community event, maybe we will have a Mayor's State of the City address there some day. de Weerd: I think I have already mentioned that to them. It's rare that we have any kind of facility we do anything of size in. So, thanks again. And, please, convey our thanks as well. Thank you. Item 9: Ordinances A. Ordinance No. 10-1468: Animal Control Ordinance Update B. Ordinance No. 10-1469: An Ordinance Of The City Of Meridian Repealing And Replacing Ordinance No. 1458; Providing For A New Chapter, Chapter 7, Of Title 2 Of The Meridian City Code, Relating To The Establishment, Duties And Powers, Membership, Organization, Meetings, And Hearing Procedures Of The Board Of Adjustment de Weerd: Okay. Item 9 we have under ordinances Item 9-A and 9-B, proposed ordinances number 10-1468 and 10-1469. Madam Clerk, if you will read these two ordinances by title only at this point. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 10-1468, an ordinance of the City of Meridian repealing and replacing Chapter 2, Title 6, of the Meridian City Code, relating to animal control, including definitions, animal control officer, city dog pound, City of Meridian dog license, impoundment. reclamation, and relinquishment of dogs, declaration of abandonment, declaration of vicious dog, requirements for vicious dogs, livestock harbored on private property, prohibited acts, providing a savings clause, providing for a waiver of the reading rules and providing an effective date. Meridian City Council December 21, 2010 Page 17 of 38 Holman: City of Meridian Ordinance No. 10-1469. An ordinance of the City of Meridian repealing and replacing ordinance number 1458, providing for a new chapter, Chapter 7 of Title 2 of the Meridian City Code, relating to the establishment, duties and powers, membership, organization, meetings, and hearing procedures of the board of adjustment and right to appeal. Replealing Title 9, Chapter 1, Section 17 of the Meridian City Code regarding the board of appraisers and replacing with a new Title 9, Chapter 1, Section 17 relating to dispute resolution, amending Title 8, Chapter 1, Section 19, relating to establishment of meter installation fees, amending Title 9, Chapter 1, Section 21, relating to termination of service, notice, and right to hearing. Amending Title 9, Chapter 2, Section 1 through 4 of the Meridian City Code relating to definitions, repealing Title 9, Chapter 2, Section 3 through 7 of the Meridian City Code regarding appeals of wastewater discharge permits for the board of appraisers and replacing with a new Title 9, Chapter 2, Section 3 through 7 relating to appeals of wastewater discharge permits before the board of adjustment. Repealing Title 9, Chapter 4, Section 20 of the Meridian City Code relating to the board of appraisers. Repealing Title 9, Chapter 4, Section 21 of the Meridian City Code regarding sewer charge appraisal and replacing with a new Title 9, Chapter 4, Section 21, relating to sewer charge appraisal before the board of adjustment. Providing for a savings clause and providing an effective date. de Weerd: You have heard these two ordinances read by title only and you can see how exciting they are. Is there anyone who would like to hear them read in their entirety? Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I move we approve ordinance number 10-1468 with suspension of rules. Hoaglun: Second. de Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion, Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. de Weerd: Thank you to our city attorney and to our chief for getting that done. Okay. Bird: Madam Mayor? de Weerd: Yes, Mr. Bird. Meridian City Council December 21, 2010 Page 18 of 38 Bird: I move we approve ordinance number 10-1469 with suspension of rules. Hoaglun: Second. de Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. de Weerd: At this point we will invite the Planning and Zoning Commissioners to join us. We will recess for five minutes. (Recess: 6:47 p.m. to 6:54 p.m.) Item 10: Roll-call Attendance of Planning & Zoning Commissioners X Tom O'Brien X Michael Rohm X Scott Freeman O Vacant X Joe Marshall Item 10: Reformatting and Update of the City's Comprehensive Plan de Weerd: Okay. I will just call this meeting back to order. I'd like to welcome our Planning and Zoning Commission here with us tonight and I will ask, Madam Clerk, to call roll for the Planning and Zoning Commission. de Weerd: Thank you. At this point I will turn this over to Anna for -- to the queen. I think Cindy Luhu or -- over there on Item 11 on reformatting and update of the city's Comprehensive Plan. Canning: Madam Mayor, thank you. And Council Members and Planning Commissioners. I wanted to jump in before Caleb starts talking to you, because I don't know if all of you have met Brian. But this is Brian McClure, he is full time as of today and I brought my whole bag of hats in today and Brian had one on most of the day, but we thought it was best if he didn't come to his first Council and Planning Commission meeting with a hat on, but he -- de Weerd: I think it would have made a big hit. Canning: And with that I'd like to segue into Mr. Hood, who has got a great hit of a Comp Plan for you today. You know, we have been hoping to reformat this Comp Plan Meridian City Council December 21, 2010 Page 19 of 38 for awhile. We wanted to make it consistent with the strategic plan and to really meld it with the other city documents and Caleb is here to describe those efforts to you today. de Weerd: And that's why he didn't wear the hat, because hats off to you, Caleb. This is really a monster job. Hood: Well, Anna just about stole all my thunder. That's what I was going to talk about tonight. And Iwill -- I will try to keep this fairly brief, but you will have to bear with me, because there is a lot to go through and this is an important document for the city, so I don't want to just gloss right over it without -- at least allowing you the opportunity to ask questions or provide comments into this process. It's not really a presentation, this is a workshop, so stop me at anytime if you have questions or comments. It could be on what we are -- what I'm speaking or trying to direct your attention to or you may be reading other things and thoughts come your mind, so, please, feel free at anytime to just jump in. I do want to segue from Anna into the existing conditions report, because last time you were all together was in May and we talked about this document. Well, this document has been updated with some of the comments I received from you all, from the general public, from our website, we had all the department directors look at this document as well and so we have made some of those changes. Zaremba: Caleb, for the record just say what that document is, please. Hood: Existing conditions report. Sorry. It's the existing conditions report. This contains a lot of background information that led up to the actual comp plan itself. So, that's just kind of how these documents are going to work in concert. We tried to take a lot of the background information out of the Comp Plan itself and use the Comp Plan more for the policy statements and the action items and what we are trying to accomplish moving forward. So, again, I'm not going to spend any time tonight, but it is on the city's website to go to www.meridiancity.org\compplan, there is a hyper link, and you can look at the most current version of this document. You will also have an opportunity to look at those revisions as we bring both of these documents back before you, the Planning and Zoning Commission probably sometime February, maybe March, and, then, the Council a month or maybe two after that. So, both these documents will be before you and the public for official review in the next few months anyways. So, just wanted to kind of bring you up to speed on that. de Weerd: Caleb, I also would note we do have most of the directors here this evening for comment, so same rules applies to you, if you have comments just jump right in there. Make sure I see you and we will get those comments on the record, too. Hood: t did also want, for the record, just to note that ACHD did provide me comments last week on a couple of things regarding the comp plan -- or, excuse me, the existing conditions report and a couple of preliminary comments that I think most all of those can be accommodated as well. So, I do have a three page letter from Jeff Lowe, dated November 30th, that I just got and, again, I think we can incorporate most all of their comments into that existing conditions report. So, with that being said I just wanted to Meridian City Council December 21, 2010 Page 20 of 38 explain now what's gone on since May and -- and the outcome of some of the labors that we have been working on. Certainly haven't done it in a vacuum, have had lots of help. Planning staff, based on some feedback received, made some changes to the goals, objectives, and action items in the plan and we will talk about the implementation plan here in just a few minutes. We went through the current Comp Plan and we, basically, pulled out everything we thought was still relevant and good, still applicable to what we do and where we are going as a city and we tried to save all of that. We did wordsmith a lot of this stuff just to make it clear, more concise, to the point. Like I said, hopefully, it is that and you find it that way, too. I know you didn't have a ton of time to maybe read it cover to cover, just getting it Thursday into your mailboxes, but -- but I think it's a better document than what we have on the books right now. So, we also established some working groups to address some specific elements. I also mentioned that last during our last workshop. Arts aren't currently addressed in our 2002 version of the Comp Plan. Economic development needed a big revamp. We had a sustainability group that met. Actually, there were three or four sub groups of sustainability that met. Housing -- we had a housing subcommittee that met. And it wasn't a subcommittee, but I did speak with some health -- healthy initiative folks, the American Heart Association and the Idaho Department of Health and Welfare on some addition goals and action items. So, there were more of a working group, I guess you could say. So, thanks to Molly, she -- she led the charge with Pete on the sustainability groups that I just mentioned. They were a lot of help. Lori Den Hartog with the housing group. Nancy Rountree and Meg Whitman with the arts commission. Adrian Casper. Brenda in the Mayor's office. Robert, Luke, and Shelly all in the Mayor's offices, were a great deal of help in putting this together. And I can't forget Anna and Brian. Brian has been with the city now I think about three months, somewhere right around there, and he's done the pretty picture you see on the screen. It was a photo, I believe, from Shelly, but he formatted this document and kind of made it look -- look nice. I know he's not totally satisfied with its look right now, but it is draft and he's still working on some of the -- the margins and some of the fine tuning and stuff, but I do appreciate his help thus far, so -- and, then, IT has -- I mentioned the website earlier. They have created a specific website just for the comp plan. So, that was I think a great benefit, because, then, you have the ASPX four digit number and nobody can remember that back slash comp plan. Pretty easy to remember. So, that was I think nice. I referred a few people to that after the town hall meeting and I don't know how many hits we have gotten, but -- anyways. So, also internally we had some meetings with the directors and their designees. Some of those were electronic conversations as well. To have them update their policies or action items to reflect what they have got going on in their plans moving forward, so we can, again, make the policies and the actions the most relevant. I also handed out -- we don't -- we are not going to go through it tonight, but I handed out what the Comp Plan implementation table or action plan looked like in 2002, just so you can kind of see what things we are still working on and are still part of this document and what things we have accomplished. I will note that most of them have been updated somewhat. It says modified on some particular ones. If there was substantial modification I put modified there, but most all of them had some wordsmithing involved with them, but the intent of most all of them are still relevant today. I mean there is still things we try to shoot for and achieve, but we have accomplished some things, too. So, that's good to note. I will Meridian City Council December 2l, 2010 Page 21 of 38 also note in that document that is just the 2002 version, so it isn't -- it doesn't include the amendments that we have had since 2007. We have probably processed two or three text amendments per year and probably a couple of those -- one or two of those include some policy changes. But I just wanted to kind of give you a snapshot of what it looked like from the very beginning in 2002 and what we are proposing in 2010, so -- also just some of the outreach and, again, how we have gotten to this point before I actually jump into the meat of this document. The City News, the ValleyTimes, to solicit input in the Comp Plan and also to invite folks to the town hall meeting that was held in October. That was on the 19th at the library. We shared some of preliminary policy changes and asked for feedback on what's important to the community. I also posted a summary of that meeting on the Comp Plan website and updated some of the policies, some of the -- what we heard back from the public during that meeting is in the document that you have in front of you tonight. Did everyone bring their copy, by the way? Everybody's got a copy or has -- can look at it online? Okay. Or on your computer. I mentioned the subcommittees already. We used Facebook, Twitter, This Week In Meridian video and a blog also to kind of get the word out. So, we used, basically, all the tools in our toolbox to get the word out there. This type of thing doesn't excite a lot of people. de Weerd: Until it's in their backyard. Hood: Yeah. And, hopefully, present company excluded from that statement. I hope you all find this -- it may not be the most fun thing to talk about, but -- but I did have -- I did get some good input from those that chose to be involved and, again, haven't -- or able to incorporate that into the draft document. And we are not done. We have another public hearing process. The clerk will do the full noticing and we will see what other comment we may get. So, I will also note that I sent this out to COMPASS, ACHD, Nampa, Boise, Kuna, Eagle, all of the directors over there to just see if they had any comments as well. So, it's out there and hopefully we get some feedback from them as well. So, what changes are proposed? First of all, everybody -- the Mayor mentioned not in my back yard type stuff. We aren't changing anything on the future land use map. That gets a lot of people excited when you start changing land use designations. We are not proposing any changes to the future land use map. So, it is text only changes -- text only changes proposed in the document. There are some changes to the other maps and tables and things in the document, but not the map. Not the future land use map. It's got a brand new format. It doesn't look anything like the 2002 version. It does take some of its form from the existing conditions report, some of the fonts and things are real similar in there. Again, the overall goal was to make it simple, concise, clear, user friendly. The existing conditions report will be an addendum to the Comp Plan. So, it's not -- we didn't take all the meat out and, then, people are saying what are you talking about. I mean it's there, it's just in a separate binding. So, they are, essentially, one and the same, they are just -- you don't have to carry around all that background information with you. It's used to tell the story for the goals, objectives, and action items in the Comp Plan. So, what we have here is a comp plan that's less than 60 pages and it tries to just take the very most raw background description of each element that's required by state code and just kind of get -- give you an idea of why some of the goals and objectives and action items are included in the Meridian City Council December 21, 2010 Page 22 of 38 document, so -- again, it doesn't look -- it doesn't look anything like that current version, but it really does have a similar feel and the message and policy statements are real similar. We haven't flipped it on its head as far as the policy statements go. I'll touch a little bit more on some of the new things we have addressed, though, and allow you some time to comment on those. At the beginning of each chapter -- chapter two through seven we do a quick summary of just that chapter and, then, we hold out the goals and objectives for that -- that chapter, essentially that element. So, public service list all the goals and objectives for that particular subject matter. We thought that was another good way to just give a feel for where we are going with this, so you can tell what the overarching goals and objectives are for each thing. Your action items, then, support how you get to achieving your goals and objectives. I think what I will do now -- that's just some background information. Do you have any questions thus far on anything I have talked about? You might go onto page 77. Thank you. de Weerd: Any questions? Okay. Clear as mud. Hood: So, I'm going to run through real quick -- and we don't want to. If you don't want to do page by page -- but I thought we would scroll through at least a couple of the pages in the implementation plan. Again, this is where a lot of the work will be -- will be done. This is what staff will be working off of -- this will be included in PADs. This will be part of action plans, strategic plans, and -- at least that's the goal is that all city departments can use this document and we will all gather around it and our capital improvements plan will be married to this document and some of the things that we are working on at the staff level will come out of this document. So, we don't have to go through all these, I just want to get you, again, familiar with this document. The far left- hand column on page -- from D-2, it's at the back of the document, the far left-hand column has status priority as the title right now. That will eventually be the priority order for staff to work on, so we will have a low, medium, or high or immediate or intermediate or a long-term goal. We will kind of figure out how to do that when we get to the implementation. But after adoption we will all sit down as departments and figure out who needs to be involved with the action item and if it needs to be done tomorrow or if it's a longer term goal or objective or action item. So, that's kind of that first column. But right now we are using it to just let you know, hey, this is something new. It's not in the 2002 version, it's something that is from scratch we came up with and we want to make sure you're okay with where we are going with some of this stuff. So, that will eventually go away, but that's what that -- the purpose is of that status priority column. You will also notice in the plan if you -- the second -- so, the very last page is the future land use map. The second to the last page is your legend and if you fold it right you can have the legend out while you -- while you flip through each page, so you know what the symbols stand for. That's the intent is that you don't have to go what is does the star mean again and, then, try to find that page. It's right there for you so you can remember what all the symbology means. So, that's pretty cool how that works out. So, that's what we tried to do with the subject line there is put it -- it correlates, essentially, to -- there is 17 elements in state code that have to be addressed in a city's comprehensive plan, so those symbols, essentially, tie back to an element that's required by state code to be addressed. Meridian City Council December 21, 2010 Page 23 of 38 Marshall: Madam Mayor, if I could. Caleb. A quick question for you. The new subject column over there -- I have been looking at that, studying that, and you have got housing, traffic, you know, different areas, but none of them seem to be really associated with individual groups, as in with -- it says over and over that the action items would be assigned people or groups to accomplish these and in the 2002, the responsible party is listed. Mayor's office, planning, legal, police, and who is specifically responsible for each of these, but I don't see that in this. I enjoy the new categorizing, but I'm still not sure who the responsible party is. Hood: Right. And that's something that we talked about as well. I can -- I can tell you the intent -- it's not written in here -- for most all these what department it would correlate to. As I mentioned with the next steps when we all get together and kind of assign these actions items, we will also assign, essentially, departments that are responsible for just going -- like economic development with a dollar sign would be someone from the Mayor's office say. Land use planning. And so on and so forth. So, if there are three or four, then, it would be someone from that department -- and we can explain that -- I mean we can explain that in this document more. Marshall: Would that be in the final product that the public would read? Because if don't know the city and I don't know what you have done, reading through this it doesn't look like you have assigned anything to anyone. Hood: Yeah. No. I think we need to probably clarify that and if there is a question -- if you have a question about it others will, too, so -- that's something we struggled with was do we call it subject or element or -- responsible party doesn't really get back to tying it back to the chapter and recreation or -- or housing, so you assign planning -- you put planning in there, well, that doesn't really say housing, but we are housing, so we could add another column, too, that says responsible party, we just -- it gets -- it gets real tight on formatting, but I think we can explain that. Marshall: I understand and I understand where you're going with that, but at the same time just reading through this -- and which -- to be honest before I was ever involved with any of this I thoroughly read the Comprehensive Plan before I knew anyone here at the city, but several times in the document you say you are going to name the responsible party and so when I get to this -- this section I'm looking for, okay, who is the responsible party, because you said you're going to name that person several times in there -- or a group. And so that -- to me when I was reading it I was really looking for that. Canning: We'll get it done. No problem. We will give it all to Public Works. They are not here. de Weerd: Molly can -- Rountree: Molly just is coming towards you, Anna. Meridian City Council December 21, 2010 Page 24 of 38 Hood: No. That's agood -- and we did play with that. It is something -- and that's the intent. We want to have some accountability for this and it's just -- yeah. We will figure out how to do that, so -- Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: On that subject, Caleb, it seems to me that the appropriate way to do that is to identify the lead department or agency, if it's another agency. I don't know that you necessarily want to say they are responsible, because a good number of these things are going to be done by various departments working together. So, I -- but I agree that the lead that's going to make it happen should be identified. Hood: I think -- Madam Mayor. Councilman Rountree, you will notice this slide probably isn't the best example. There is only one that has two, but we can look at making that lead. We may also think about putting in some parenthesis, some support as well, because there are quite a few of them where it may -- you know, we work together all the time, so just that there is some understanding that -- Rountree: Well, you know, if you're going to use the symbology and you have lumped categories or you have split out subjects, however you want to look at it, it seems to me there are some of these things like public safety, well, that's not just police, that's fire, it's also the emergency management group. Planning has a role in it. Public Works has a role in it in terms of the GIS activities and the people that are working in the field. So, you just can't put a red cross out there and say that's public safety and it doesn't just go in one place, it goes multiple places and -- Hood: To both of your points, though, again, the intent is to kind of make that a lead, not that anyone -- that it is all Public Works responsibility, but they are ultimately charged with following through on that. Rountree: They can move forward with it. Hood: They will need help from Planning or various other departments and agencies, but we will play with that some more. Again, we need to -- once we get through or some buy-in on these statements, I think we can work on, then, which -- who is doing what and that's kind of some of the next steps. Marshall: And, Caleb, the only reason I used the term responsible party is because believe that term was used -- Rountree: In the text. Marshall: -- in the text several times. Meridian City Council December 21, 2010 Page 25 of 38 Hood: Okay. I'll change that or make sure it's clear that -- nobody works in a vacuum here, that it is -- we are all a team and they are the lead or however we are going to word that. So, I said I wasn't going to go through all of these page by page, but just -- if you get some time here in the next couple few weeks. If you can go through and particularly look at the ones that are new and see the comments. You can certainly look at all of them, but some of them should look familiar to you, the ones that don't say new and any comments you have before we actually propose this for adoption to you all, I'd like to talk to you about it or see what your comments are on some of those. I wasn't planning on going through a lot of them. I will highlight maybe just a couple of the things that -- sustainability groups went crazy. They had a lot of stuff in here and I appreciate their work. I do want to just take a minute, because -- I think I mentioned it in May. Our current version of the Comp Plan doesn't talk about being sustainable one time, so we have a bunch of new goals, objectives, and action items that talk about how we can be better at using the resources we have and -- and so I just -- and Chapter -- is it five or six? Five. So, Chapter 5 has a lot of new information, particularly the goals in there. You will see there is a lot of new -- new goals in that chapter. A few pages. So, if you can look at those and all of them -- arts -- again, I mentioned arts. They had some new ones. The housing subcommittee. The housing subcommittee actually just looked at what we had already and spruced them up. I think they maybe come up with one or two new action items, but they said what we have is pretty good, actually. So, they didn't need to start from scratch to do that, they -- we had some good folks from around the valley, real estate agents and low income developers and other public government agencies at the table helping us review those and -- anyways, if you want we can go through each -- each of these slides, too, or I can -- at your leisure you can go through them, but I would ask that if you have anything -- any comments or questions that you would contact me here within the next few weeks. We'd like to get this submitted by mid -- by mid January, anyways, so we can, again, keep to that timeline that I was explaining earlier. O'Brien: Madam Mayor. Caleb, I have a question regarding that. I think I -- I want to bring it up here where maybe other people could comment on it. On page D-2 of the new Comprehensive Plan, where it says at the top encourage health and well-being of community and the fifth item down from that it says help educate, curtail the rate of obesity, drug, alcohol, tobacco and other substance use. What I found lacking here, think, is -- is there is no mention of child abuse or domestic violence and wondering if that's something that should be addressed by the city or is this something that Health and Welfare does outside of that entity? Hood: Well, I'll maybe answer, although I don't know that it would be planning that would take a lead in a lot of that stuff, but I think the first part of that, help to educate I think is something we could take a part in to various mechanisms. You know, I -- those are good things I think that fall right in the -- right in that same encourage health and well-being as a community, sustain, enhance, promote and protect liveability and quality of life. So, I don't have a problem. I don't know if -- I just jot them down, I think they are good things to add to that running list and if there is others -- Meridian City Council December 21, 2010 Page 26 of 38 Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Not that I don't agree, but it seems to me at some point we have to draw the line and as far as the city's efforts in any of these health and community issues, we should partner with those organizations that have developed programs to do these kinds of things and the city's effort ought to continue to emphasize those things that the city's been directly involved in, drug use and that sort of thing with youth, or now involved in tobacco use or potentially those kind of things. But, you know, where do you draw the line in terms of all the other conditions that are health related that are good causes, but there is only so much the city can do and I just throw that out. Where do we stop? de Weerd: Joe. Marshall: Madam Mayor, thank you. Along that line, I would like to ask --Iran through these -- and to be honest, I blew through a lot of them pretty quickly, so it may be in there somewhere, but do we say anything about the city encouraging and sponsoring or somehow tying in volunteerism and local donations? My thought being is somehow the city could have on its website some kind of tie in, an explanation of anywhere locally people could volunteer. I mean I know there are volunteer websites out there nationally and regionally and things like that, but is there anything -- if I want to volunteer here in the City of Meridian what is there to volunteer for locally? If I want to donate -- and I keep running into this each year, I -- around October, November time I'm looking for some place that I like to donate and I'm looking specifically in the City of Meridian and I have to go to say the Idaho Communities Foundation and ask them are there any grant requests from the City of Meridian. I don't know what's out here. That's how I years go found out about Settlers Park and being able to donate to that was through the Idaho Communities Foundation. But if there was a link on the website, if somehow we had a web page or some -- I don't know. But I don't know if this is the place to address that or if, you know, maybe that could be an action item on here or something -- I don't know if that's appropriate and therein you would have your abuse groups -- you know, anti- abuse groups -- I hope -- and things like that that people could volunteer for and could donate for as well. de Weerd: Well, I guess I will take a stab at answering that, because you get into that fine line, as Councilman Rountree mentioned, of things that we really don't -- that's not within our charter. Certainly in preparing for the -- our entitlement status and the community development block grant, we came up with a community resource guide as part of the grant requirements, but that still is that gray area of -- it's a mammoth project and it takes staff time to keep it relevant and it's -- it's things I think probably the schools get into -- I don't know if any one agency, other than United Way, the schools, Health and Welfare, get into things like that, but we do have an opportunity or a volunteer form on our website, we could probably even put -- have an interest in donating let us know Meridian City Council December 21, 2010 Page 27 of 38 and could try to individually match them up, but I just see that as something way beyond our purview. Hood: Joe started off with a question there and the only place I can think of to volunteer is actually at the bottom of that same page, D-2, we talk about support and encourage involvement of community youth in the Mayor's Youth Advisory Council and other youth activities and groups. So, we specify trying to have those types of opportunities for youth, but nothing about donations or the general public in providing additional opportunities for them to volunteer. de Weerd: It's not all inclusive, it's just offering something that the city is involved in. Hood: Yeah. Hoaglun: And I think, Madam Mayor and Caleb, I was just going to suggest -- you know these are good ideas, but we have to make sure they tied to that focus -- you know, on page three it talks about the Meridian Comprehensive Plan as an official policy guide for decisions concerning the physical development of the community and those things certainly apply to the physical development of the community, but at the same time you can take those and run them in other directions, so for the purposes of the comp plan, you know, keeping it on that focus of the development of the city, I mean it develops the city in other ways, but when you talk about Comprehensive Plan, I think that's the focus that we need to keep it towards and they certainly can for that, too. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I guess I'd like to go to a couple places that Caleb wanted to. One, I'm not interested in going through this page by page. I will be glad to provide my comments to you. But there are some things that I would like for you to think about. It's seem to me -- and you pointed it out -- we -- we had a rather extensive array of sustainability things and when you compared the goals and objectives to say economic development it seems like probably given the emphasis and the need there, we could probably bolster that. I don't -- I'm not suggesting how at this point, but that's -- that's critical right now and that probably ought to be really close to our number one priority. With respect to economic development and some of the other chapters in here, I'm hearing more and more -- and this is over the last couple years -- in talking to site selectors and the literature, we continue to talk about quality of life and I believe that's important, but we are hearing more and more about quality of place and it's alluded to in here, but it's not realty pointed out that that's something that we are trying to accomplish with design review and seeking employment opportunities and that sort of thing. So, I would like to to see an emphasis there, as well as on job creation. I like to document in terms of the size particularly. It's spot on. You can read it in a hurry. There are some issues I have with it, but in -- nothing critical, but acouple -- a couple things that you might want to Meridian City Council December 21, 2010 Page 28 of 38 look at as you go through and review this and do some editorial stuff -- and I'll just point out on page 17 when you talk about in reviewing development applications the following standards will serve as general guidelines. Okay. The verb there is will serve and you're talking about standards and guidelines. Well, okay. Then, down in the bullet points you talk about mixed use projects that you could include. When I read those kinds of words I get really confused. In my mind a standard is something you have to comply with. In my mind a guideline is something that you want to achieve, but you're flexible. When I hear the word will, that comes across to me that we are going to do it. When I hear the word should I'm thinking, well, we will give you some consideration, but we might not. So, clean that kind of stuff up. And, then, on page -- somewhere. Fifty- three. The last paragraph, you talk about the city is committed and, then, you talk about we will be solution oriented and, then, we talk about these things are. So, you jump around in verb tense and I think a lot of these things that you use the verbs will be, we are doing it. The city is. That's what we are. That's what we are about. So, that's just a matter of doing word searches on those kinds of things and make them consistent. It's an editorial comment, but I think it's important, because you could read some of these that we will be talking about interactions, will be -- well, we are doing it. So, they are important to us. My final comment about the format of the document is -- is that going through it and reading it and doing what I do, I had a lot of questions with the goals and objectives and, then, I got into Appendix D and a lot of my questions were answered. So, not to add pages, but add continuity, my preference would be if you're going to talk about goals and objectives, talk about the actions items in the same spots, so I, then, don't have to go through an appendix and, then, okay, I got to relate that back to the text that I read about whatever and eliminate Appendix D or you could have an Appendix D that is a matrixes that's really helpful for you and somebody familiar with it document. I would also recommend that you have some additional appendixes. You referred to the Ten Mile plan throughout the document. It's really never provided. It ought to be an appendix, whether it's in a separate volume or not -- this thing when I go to my library ought to be total. In terms of the plans and stuff that we have prepared and we are suggesting are guidance documents for the Comp Plan, no, you don't have to provide the complete bibliography, but I think that stuff ought to be pulled together when we do it, so as a reader I don't have to -- oh, now I got to go to the Ten Mile plan to figure out what that's all about and where do I find that and who do I get that from and what version is it and -- you know where I'm coming from. Hood: Yeah. Rountree: But I like it. I think you're going the right direction. Hood: And we will play with that. I know -- yeah, we can -- I don't know if Anna has comments now or -- Canning: Could I ask for some clarity? So, you wouldn't want the Ten Mile plan bound to this one, would you? Rountree: No, it could be a separate -- Meridian City Council December 21, 2010 Page 29 of 38 Caning: Okay. Rountree: It could be a separate document, but it could be volume two, appendixes. Canning: Okay. And we jumped back and forth about whether to put the action plans in the body or just in the table at the end and if -- if it read -- if it raised a lot of questions we probably need to put it back in the text, but I think that pulling appendix D and just making it a staff document is not a bad idea at all, because, then, you can put the lead agency or -- or you can have more room for comments and support groups and other text. Rountree: You can use it as a basis for your analysis and tracking and all that kind of stuff. Canning: Yeah. Rountree: So -- but, anyway, just consider it. I'm -- like I said, I like the document, it's a whole lot better than 500 pages and -- de Weerd: Any other comments at this point? Caleb? Hood: I do have just -- I want to jump back to the front of the document and just maybe get you familiar with kind of the structure. We have already touched on it and you're probably overly familiar, but I feel it's my duty to just run through the actual text with you real quick. Also, in the appendix before we jump to the beginning, there is the glossary, acronyms, and abbreviations and the private property takings analysis checklist. Also, what we played with in addition to -- what we didn't want to do is repeat all of the action items and, then, have this implementation table, because that doubles the size of the document, essentially. Something else we played with putting in this plan, but ultimately -- or at least at this point we decided not to, is a cut sheet. We also talked about a cut sheet back in May and Brian's been working hard on that, so I'm going to turn the floor over to him for a minute to just walk you through this handout -- at least that's how we envision using this tool for people that come in. Rountree: Madam Mayor, I see a question here that I have written down and I should have remembered this, but when you talk about the regulatory takings checklist, I think an introductory paragraph to what that's all about and the applicability of that checklist, is it applicable to all our actions? I don't believe it is. Canning: Just the Comp Plan, I think. I don't know. de Weerd: Are you mumbling over there? Canning: Yes, I am. Sorry. Meridian City Council December 21, 2010 Page 30 of 38 Rountree: I guess my question is I don't know that it's necessarily applicable when we are dealing with annexations. Hood: I will work up an introductory -- Rountree: That's legit. Hood: I'd have to look at the state code again. Rountree: Okay. All right. Hood: There may be some of this that is still applicable to annexations. I need to look at that. Rountree: Okay. Sorry about that. Hood: That's fine. So, Brian, you want to -- McClure: You all have a handout? Okay. The intent of this cut sheet is to -- the intent of this cut sheet is to briefly explain the language designation correlating with the future land use map. The one you see there, this is a sample cut sheet for the mixed use regional designation. The goal of the cut sheet is to be a helpful, quick reference for casual over-the-counter inquiry, online reference, or use during pre-apps. Each cut sheet should cover sample zoning restrictions, land uses, general guidelines and design characteristics, sample layouts, photos, sketches, and existing site plans help to reinforce text and visually convey the intent of the designation. Ultimately we hope to have a cut sheet for each land use on the future land use map. And, then, all the information you see here would be directly out of the Comp Plan or the design manual. As-you can see in this slide here, the back sheet would be most of the visuals and the front sheet would be most of the text coming from the Comp Plan and design manual. Hood: Our mixed use designations are the ones that tend to throw people off for the most part. Commercial people can get their heads around. Residential, okay, that makes sense. The mixed use has -- we have certain ratios on some of those and certain characteristics that we are looking for and we thought this would help to kind of paint the picture -- not as a blueprint for what you have to build, but just get -- get an idea of what that kind of means and scale and size and street layout and connectivity and all those things that are mentioned. So, we would have eight of these -- eight or nine. We have different mixed use designations and, then, we have the neighborhood center overlay as well. So, we'd have six, eight, ten of these anyways that -- that we would hand out over the counter just as a summary that pulls in -- Brian mentioned some of the things -- most of the things from our Comp Plan, but also some of the things from the design manual to paint that picture. Canning: And we -- we were having Will Thornton -- a lot of the sketches were from ones that Will did that we could -- that describe that context that was so important in the Meridian City Council December 21, 2010 Page 31 of 38 design guidelines in making that bridge between the Comp Plan designation and the design guidelines is that whole issue of context in relationship to your adjoining land uses. So, the sketches help to show those relationships. Hood: You may recall from the existing conditions that we had some place holder kind of things that we scabbed in from other places and these are, like Anna said, generated from staff. So, we think they do a pretty good job with the text of kind of creating that guide for these areas. So, just wanted to kind of make you aware of that. At first we thought, well, maybe we would even put that in the Comp Plan itself, but I think it will be best used just as a handout for folks that have that designation or their neighbor maybe has designation and they can understand some of the high level stuff that we are looking for in those areas, so -- Canning: And part of the reason we decided to pull it out was an issue that Council Member Rountree pointed out earlier, it's kind of a mix of standards and guidelines and comp plans -- it's a real hodge podge, but -- so we didn't want to confuse folks by having standards which are UDC standards repeated in the Comp Plan. So, that's one of the reasons we decided it would be better as a -- as just a handout. de Weerd: I think, Anna, it's -- it's very useful and although you should be specific, you could give a general description, so, then, you can make changes without having to change the Comp Plan, but at least you let people know it's there and what kind of contents it would include. Canning: Oh. Okay. So, just reference them as being available? de Weerd: Reference as available and kind of in each -- you know, in the general guidelines, design type pattern, but what they would find in that -- on that cut sheet in general terms. A descriptive paragraph. Hood: And I do think after we see how the mixed use ones come out we will probably put this together for residential, too, and commercial office and all of them. I mean it makes some sense to just have one for all of our land use designations that kind of is a nice summary take home thing that you can put on your fridge if you want, but you can - -- you can have that it really is just -- you know, it's the basic information you need to understand what the designation means. Rountree: Madam Mayor? de Weerd: Yes. Rountree: Caleb -- and not suggesting to make this more complicated, but maybe if somebody wanted a little more information you could at least refer them to the appropriate sections in the UDC, so if they wanted to take it on themself they could either do that on the Internet or go through their copy and, then, come back and be able to ask questions. Meridian City Council December 21, 2010 Page 32 of 38 Hood: To the Mayor's point, I think we will cross-reference -- I think we will cross- reference those in here and hear those, so, you know, we will put something on each document that says go to this section or see that cut sheet, so -- Hoaglun: Just my two cents. I really like the cut sheet concept. That works well, because you get people coming in, we are thinking about mixed use, but we might do commercial, we might do something else and it gives them that quick overview, instead of handing them a big document and say, well, go through this, this kind of gives them the -- the overview and they go, okay, there is enough to see the differences and, then, you can dive into the details and say, well, let's explore this one a little more. So, really like this -- this idea, so -- Hood: And we have to get to that level of detail, but this helps get that basic understanding we are all talking on similar terms when we get into the next level of detail with what does that really mean for your site. Hoaglun: Exactly. Yeah. Hood: So, I think it will be useful, too, so -- Friedman: Madam Mayor, Council Members, I think also that will build upon some of the efforts we are undertaking right now is we are moving towards some of our interactive pdfs that are in our general handout portion of our website, so that we can either have these available at the counter or you will be able to access them online also. So, it's going to go together as we move forward in providing more and more informational accessible to our users, you know, through the screen, in addition to coming in. Hood: All right. I'm going to go back to the front of the document real quick, if that's all right with everyone. Just -- I think just a few more minutes. But we can take as long as you want, too. So, table of contents, I'm going to start on page one of the document real quick with the introduction. We will do a new vicinity map up. That one's an old one, we just ran out of time to put a new vicinity map in. Chapter one is introductory. Introduction. History of the Comp Plan. Purpose and scope of the plan, and how we are going to use the document. It includes an outline of the city focus areas and initiatives. Chapter two is on page seven. Right now it says community vision, but I think we are going to change that title to be community character or Councilman Rountree had, you know, quality of place or something along those lines that captures kind of that liveability concept a little bit better. This is -- this stuff is pretty new. Most of this stuff is -- some of the sustainability stuff we don't talk about quality of life or liveability in the current Comp Plan, but, really, that's what it's all about. I mean it's about making Meridian a better place to live, work, and raise a family. So, that's kind of what -- what this talks about, although it's difficult to measure a lot of times, so -- but that's chapter two, talking about health, liveability, walkability, clean, accessible, strong neighborhoods, family friendly, inclusive, general overall well-being and other factors Meridian City Council December 21, 2010 Page 33 of 38 and services that make our community desirable to live in. So, that's a brief synopsis of chapter two. Chapter three, strategic growth. It starts on page 11. It briefly starts out with population, then, jumps into land use. We already looked at the new designations that Will put together for mixed use or at least one of them. Transportation, community design, we will tighten that up a little bit better. Housing, utilities and infrastructure. TLIP, something that wasn't -- isn't currently addressed. Pathways, Communities In Motion, alternative transportation, Blueprint For Good Growth, sewer, water, garbage and recycling, irrigation, power, gas, and communications are kind of the sub topics within there. At the end of the chapter is a grief discussion on a future acquisitions map and I want to just take a minute to talk about that. Future acquisitions map is a 20 year facility and infrastructure needs for fire station, parks, pathways, well sites, wastewater treatment plant, utility corridors, streets, overpasses or highways and downtown infrastructure. Now, that isn't an exclusive list, it is for infrastructure and facility needs of the city -- Hoaglun: You forgot water storage tanks, Caleb. Hood: Water storage -- Hoaglun: That's always a good one. Hood: And we have -- we have talked at the staff level about what type of those facilities, utilities and corridors we will need, .looking at CIPs from Fire and Parks and Public Works and, you know, where are they planning these things at. We just haven't gotten -- we haven't got there. We haven't fully vetted that through the process to determine what's eligible to go on the map, a little legal question that's still out there about what can you put on the map, do we want it to be site specific or do we want it to be more general and if we make it more general and a certain site comes up, how do we go about -- that the site or -- so, we want to make sure it's a map that has some value for when -- you know, when these things come online that we actually can use it for what it's intended for, to reserve set aside what we need to do -- whatever we need for these different facilities and infrastructures. So, we are working on it, we will come back with an amendment to the Comp Plan in '11, so that's kind of the timeline. We will get all the department directors and their staff together, too, to have another meeting. think we have had two so far. So, we need to have a couple more, so -- Rountree: Madam Mayor? de Weerd: Yes. Rountree: That's a particularly sticky piece of statute and Bill probably is familiar with it, but once you start putting things on a future acquisition map, if somebody decides to develop it puts the city or any other agency on the spot that they have to acquire within a prescribed period of time and it's a real short period of time. Probably within the -- within the bounds of even getting appraisals and, then, you have to be willing to buy it or it's for naught. So, it's almost as good just to identify places like we do now on our Meridian City Council December 21, 2010 Page 34 of 38 maps that we'd like to have a school here and we'd like to have a park here, but have it be flexible enough that you can move it around, but I mean if you start calling it a future acquisitions map, the city has to be in a position or anybody else has to be in a position to acquire it. Or do some other thing if it's related to annexation through whatever processes we have there. Hood: Right. And that's -- and that's some of the discussions we have had. There may be overpasses, for example, you know -- you can't move that somewhere else. If it's going to be Linder Road and you know you want an overpass, these properties that are right there where the overpass is, they are going to be affected and you can put it on a map. Well sites -- maybe that's a little more flexible. Or schools, maybe that can float within a section. So, that's what we are -- that's kind of the level we are at is what should be on this map. Are we talking -- we know it's that parcel right there, because it has to be or is it something -- hey, we need something in this area and maybe those aren't on this map. So, that's -- that's kind of where we are at with this is -- and it does at least afford us the opportunity if that -- that one property that we have to have comes on even through Ada county, we can put them on notice and say this is on our future acquisitions map -- I think we have 30 days or something to notify them that -- that we are interested in that and then -- I can't remember how that statute reads, but it is a quick turnaround time. I mean we would have to jump on those things and that's -- we will have some dialogue certainly with the Council on this, too. We just weren't confident enough to put a map in front of you and ask for adoption and slow up this whole process with a future acquisitions map, but we do have at least a discussion in here if we decide not to go with the map at all, our text amendment will be to remove the discussion. If we do want a map, then, maybe we will explain that these --- the things on this map are site specific, because there really aren't any other options, but we will see where this goes. It's been interesting so far and we just need to do some more homework before we put it out there, so -- any other comments on -- on that map? Also in chapter three -- I just want to put you guys on notice -- I don't expect you to remember it or anything, but sometime this next year we will look at changing our high density and the residential steps. You may recall we added medium high density residential some time ago and now we have some -- a conflict, but we have a pretty substantial overlap with densities. Our medium high density is almost higher than our high density requirement. So, we need to -- we need to bump those up, but -- but this Comp Plan we are trying to stay away from some of the more controversial changes to this or potentially controversial changes and we thought changing our high density designation to be up to 15 to make that the floor instead of the ceiling, you may get some more people interested. So, we will be coming forward next year with that text amendment. I'm going to move on to chapter four, which is on page 39. That's an economic growth chapter and there are quite afew -- you know, we, basically, took Brenda's strategic plan, kind of tweaked it a little bit so it fit more of our verbiage -- that's basically the economic excellence strategic plan. Chapter four talks about economic development, the business enterprise corridors, specific area plans and the chamber. So, that -- chapter four is devoted to economic development. Chapter five is stewardship -- Meridian City Council December 21, 2010 Page 35 of 38 Freeman: Madam Mayor, can I interrupt before we go onto chapter five? de Weerd: Uh-huh. Freeman: Just a comment. On chapter four I noticed the map that you show there isn't necessarily coordinated with the specific area plans that you describe. The names are different, like northwest on the map was called the field area in the text and, then, there are things on the map, like the gateway that aren't even addressed in the text. So, we want to make sure we get that coordinated. Hood: And health sciences technology is not called the -- Freeman: Yeah. Different terms and there is things on the map that aren't discussed in the text. Hood: Oh. Yeah. Thank you. Yeah. We will clean that up. Anything else in chapter four? Chapter five, stewardship and -- you know, stewardship of the public trust. Again, this is after the city's initiatives, you know, it's -- it's growth, economic growth, stewardship of the public trust. Page 43. It's the natural and built environment and it's earth, wind, and fire. Sustainability. Green building. recycling. Hazardous and historic areas. Hazardous and historic areas don't really fit all that great under stewardship, but there is really not a good place to discuss hazardous and special sites. So, chapter five just seemed to be a good place -- certainly for the stewardship for historic buildings, but hazardous sites really doesn't fit in too many places. Most of our hazardous sites are natural or semi-natural. There is a natural gas pipeline, but the flood plain is probably our -- our main hazard in Meridian and it's not even real hazardous. So, we are pretty lucky that it's not real heavy in the analysis, but that's where that element is at. Chapter six on page 49 talks about services. This is another pretty hefty chapter, that -- community, social, and government type services. So, schools, emergency services, police, fire, EMS, parks, arts, libraries. We talked about City Hall and what we do here. The CDBG program and private property rights. That's another one that -- we didn't want to make a whole chapter for private property rights and it kind of fits under extraordinary government or special government type provisions. So, that's at the end of chapter six. And, then, implementation in chapter seven, I do want to point out -- we talked about it a little bit, but the implementation plan on page 57 talks about alignment with other plans. Not that we expect everybody to have the library that Councilman Rountree does and have all these documents printed out and easy to read through, but we do want to align with all the adopted plans, our capital improvements plans that all the departments in the city's put together, strategic plans, PADs, and it also talks about next steps, which is the prioritization and assigning leads or however that works. So, we will work -- I will work on chapter seven, too, and make that clear on how that -- how the document is supposed to be used and how I will implement these things. Next steps. So, I mentioned earlier -- you will have another opportunity through the hearing process to comment, so I'd like your initial thoughts here in the next few weeks if you have the time. I realize it's a busy time of year. But if you can get me some comments back, that's great. Otherwise, I can take them from you any other time, too, it's just -- Meridian City Council December 21, 2010 Page 36 of 38 that will be what we have put forward on the public record for the initial review for the general public to have.. It's up now, but we haven't done the noticing to really put everybody on notice. So, we will clean up the document, we will also go to like BCA -- I don't know if there is any other groups or outreach that you all want me to do or any other organizations you can think of that I should share this information with or that may care about this information. I am certainly willing to go there if you have names or organizations that I should outreach to. de Weerd: Caleb, I would make sure you have some kind of a summary and -- a summary sheet that we have at Meridian Unplugged, our town hall meeting next month. Hood: Okay. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I think anyplace you identify a specific agency probably ought to get their comments and the one that stands out in here is that there is a paragraph about the chamber and I think you ought to make sure they have an opportunity to review that and provide their input. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Just as a comment, I -- this is wonderful work and I appreciate the effort that's gone into it so far and I think it's going in a great direction. As usual I have a sideways question and this goes back to one of your first statements that it's not in the scope of this current project to change the future land use map and I agree with that as not being in the scope of this project. I do think at some point we need to think about that and how that would work into the process and the area that I'm thinking of specifically is now that we know there is a plan for connecting Highway 16 all the way to the interstate, as I recall our current future land use plan where Meridian would approach that is mostly residential and it seems to me when we end up with a L-shape of freeways, noise and vibration, residential may not be as attractive now that we know what's going to be there and I'm just saying at some point, as we have done the Ten Mile interchange area plan and the south Meridian area plan, I assume we are going to do an area plan for that area and I'm just -- I'm not sure it even needs to be mentioned in this document, but I'm hoping we will do something there and that would change the future land use plan. Canning: The fields area plan -- I'm sorry. Madam Mayor, Members of the Council. de Weerd: That's all right. Meridian City Council December 21, 2010 Page 37 of 38 Canning: The fields area plan would cover -- Zaremba: All the way down to I-84? Canning: Well, largely, because it will swing away from our boundary as it exits that area, so we think that should suffice. Yeah. Good job, Caleb. There you go. Hood: Yeah. There is for the first -- Madam Mayor. For the first couple of miles on -- this is sideways, so north is to the left, but -- de Weerd: That goes with the sideways question. Hood: Yeah. Sideways question. There you go. Very nice. Canning: You get the witty award today, Mayor. I don't know. Hood: That -- you know, Anna answered for the first couple of miles in there. I don't think we envision that fields area coming down in this area or this area, so we can -- we can maybe look at that as well. I don't know if that's going to be simultaneously or not. There is some existing low density residential in some of those areas that may not want to -- to be changed. We did update our map -- see if I can zoom in here a little bit without messing this up. To actually put where the environmental document -- the preferred alignment envisions the interchanges at Ustick and Franklin, so -- and at Chinden. You can see some of the mixed use stuff that kind of goes around the -- working on here. This is all mixed use right in here and, then, there is -- that's all mixed use in there, too. But we will look at -- I think a majority of that corridor anyways, when we do that fields -- that fields plan, so -- Zaremba. Great. Thanks. Hood: And, then, I guess just another way to get the word out, I mentioned the clerk. We will also use -- again, we will use Twitter and Facebook and whatever else is out there -- the website, blogs, to just make sure that anybody that's paying attention at all has an opportunity to comment and let us know what their thoughts are on this plan, so -- that's what I had. I appreciate your time this evening. Again, you can feel free to call me ore-mail me with any follow-up questions or comments you have, too, so -- de Weerd: Any additional comments? How about any from our directors? Commissioners, nothing further? Council? Yes. Joe. Marshall: Caleb, again, I wanted to reiterate what Councilman Zaremba had mentioned there is that this really is a vast improvement over the last, which was a little bulky, and it's trimmed down version is much easier to peruse and to get through and it's pretty straight forward and looks nice. Meridian City Council December 21, 2010 Page 38 of 38 Hood: Well, thanks. We are not all the way there yet, but I think it will be a better tool, as well and, again, I had lots of help. So, thank you to everybody that's helped, so -- Hood: Thanks. Merry Christmas. de Weerd: Merry Christmas. Well, we are at the end of our agenda and I would like to wish you all a Merry Christmas. I will see Council on Tuesday -- next Tuesday night we have a Council meeting and no rest for you. Do I have a motion to adjourn? Rountree: So moved. Hoaglun: Second. de Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. de Weerd: Thank you. MEETING ADJOURNED AT 8:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ~~~~~ ~ i ~f i Z~ l ~ MAYO Y de WEERD DATE APPROVED P4 A~- \ E I•~OLMAN, $~' ~~ Q .~- CITY CLERK