HomeMy WebLinkAboutTask Order No. 10215 with Keller Associates for Water Line Replacement W. Carlton Avenue Project~E IDIAN~-
PURCHASING AGENT
33 E. Broadway Ave, Meridian, 1D 83642
Phone: (208} 888-4433 x 417
Fax: (208) 887-4813
TASK ORDER NO. '!0215
Befween
CITY OF MERIDIAN
AND
Keller Associates, Inc.
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
~„~ covenant and conditions contained in the Master Agreement between the above mentioned parties
dated executed on May 7, 2010.
WATER LINE REPLACEMENT - W. CARLTON AVENUE PROJECT
SCOPE OF SERVICES
SECTION 1 -PROJECT UNDERSTANDING
The City intends to replace several sections of existing undersized water main with new 8" water main at the
locations listed below:
A. W. Carlton Ave., N. West 11th St. to N. West 9`h Ave. -approximately 750 lineal feet.
B. W. Washington Dr. and N West 9th Ave., N. West 11`h St. to W. Carlton Ave. -approximately 1000 lineal
feet.
C. N. West 11th St., W. State St, to W. Camellia Ln. -- approximately 780 lineal feet.
The City's preferred method of replacement is pipe bursting. Pipeline replacement utilizing open trench
methods may be more advantageous in one or more of the replacements, depending on the results of field
survey, known utility locations, preliminary design, or consultation with other agencies. All work is anticipated
to be in public rights-of-ways. The work will include reconnection of service lines.
Due to the age of the existing water mains, the size and depth of the existing water mains is not precisely
~ known. Exploratory excavations will be required to confirm pipe size and depth.
The project will include field topographic survey, preliminary and final design, preparation of technical
special provisions, permitting and agency coordination. The following additional services will be provided at
the discretion of the City: property owner coordination, bidding and construction phase assistance,
construction staking, erosion and sediment control plan preparation, and record drawing preparation.
SECTION 2 -CITY PROVIDED INFORMATION AND RESPONSIBILITIES
2. City Information and Responsibilities:
The following data and/or services are to be provided by the City without cost to Keller Associates.
2.1 Provide ongoing review of the work and timely consideration of policy issues at a time
acceptable to both the City and Keller Associates.
2.2 Provide access to relevant record drawings, master plans, and other relevant information of
record.
2.3 Provide waterline sizing, valuing, connection locations, water system isolation plan for
construction, and fire hydrant placements.
2.4 Provide identification of service lines to be replaced and the extent of those replacements (i.e.
up to meter pit or include meter setter).
2.5 Assist in identifying buildings or properties requiring service connections.
n 2.6 Pay for all permits, fees, or other payments required to secure permitting for construction of
the proposed improvements.
2.7 ,Provide electronic copy of available Gf5 mapping, include parcel data.
2.8 Provide electronic copies of the most current edition of the City of Meridian Standard
Specifications and Drawings for Construction.
2.9 Provide review and approval of all informational materials prepared by Keller Associates for
distribution to affected property owners.
2.10 Provide and pay for legal notices for Advertisement of Bid(s).
2.11 Provide and prepare all front-end documents required by the City Purchasing Department.
Keller Associates will provide the bid schedule to the City for inclusion in the front-end
documents.
2.12 It is understood that Keller Associates will not provide construction contract management,
administration, licensed professional engineer (PE) or a Resident Project Representative (RPR),
but that such services will be provided by the City.
SECTION 3 -SERVICES TO BE PERFORMED BY KEI_LER ASSOCIATES
3.1 - RROJECT ADMINISTRATION AND MEETINGS
Services ko be Pertormed by Keller Associates:
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~` Keller Associates wilt furnish final design services specifically limited to the following:
A. Protect Meetings
Kickoff Meeting:: Keller Associates' will attend akck-off meeting with the City for the purposes of
obtaining project information and'to receive any general direction that the City may have with
respect to proceeding with the project. At thus time, the City wilt provide the Keller Associates
with the information pertaining to any design. related requirements.
Project Review Meetings: Keller Associates will attend progress meetings with City as needed
during the project to resolve issues and discuss project schedule as they develop-over the duration
of project design. it is anticipated that two (2) meetings wilt be required.
Miscellaneous Project Coordination Meetings: Attend meetings as required to coordinate the
project with utility companies and businesses.
3.2 -SURVEY AND FINAL DESIGN
.Services to be Performed by Keller Associates:
KeUerAssociateswiU furnish final design services specifically limited to the following:
A. Topographic Survey and Temporary Construction Benchmarks
Keller Associates will research the Ada County Surveyor`s records for survey monuments to ai d in
establishing hor€zontal control and include research for land monuments, plats, records of survey, and
easements of record inthe project area. Keller Associates will utilize the Ada County G.I.S. mapping
to approximately place property lines and adjoining public rights-of-ways. Research will be performed
r~ to generally identify ACRD rights-of-ways. Vertical control will be based on 198 8 NAVD datum
elevation. Land monuments disturbed by construction will be shown on the Construction Plans to the
extent thatthey are visible in the field or have adequate evidence of existing.
Keller Associates will complete topographic surveys to the fallowing limits:
1. W. Carlton Avenue corridor, from N. West 11`" St. to 50 feet east of the east ROW line of N. West
9`" Ave.., full width of right-of-way.
2. W. Washington Dr. and N. West 9~' Ave,, from N, West 11 `~ St. to W. Carlton Ave., full width of
right-af-way.
3. N. West 11 `h St, from 50 feet south of W. State St. to the northern edge of the right-of-way at W.
Camellia Ln., full width of right-of-way.
Keller Associates will schedule apre-locate meeting with Dig-Line notified utilities and attend a site
meeting with affected utility companies for the purpose of requesting field locates and maps of
subject utilities such as gas, power, telephone, storm. dra inage, cable T.V., street lighting, traffic
signals, irrigation, and other utilities that respond to the request for utility locate. Utilities depicted
on the Plans as a result of this task will not be verified and must be field verified, located, and
protected by the Contractor during construction. Topographic features wilt be shown on the
Construction Plans to the extent they are identified in the field surveyor located by the utility
companies such as fences utility poles, surfacing, culverts, storm drains, drainage structures,
significant vegetation, drat n flowlines and top ofbanks, sidewalks, curbs, gutters, driveways, utilities,
and edge of pavement.
B. Design
^ 1. Preliminary Design: Keller Associates will complete preliminary design of water main alignments,
and submit•preliminary layout exhibits to the City for review. Preliminary design will include
evaluation of water main replacement methods for each of the three locations with a
recommendation for replacement method. One meeting with City staff to review replacement
methods will be held.
2. Final Design: Final design of the water main replacements and water service lines to the existing
meter pits wilE be completed by Keller Associates with considerations made for sanitary separation
per State Public Drinking Water Regulations, ACHD surtace repair requirements, surtace
disturbance, water service impacts, constructability, traffic issues, utility conflicts, and other
pertinent design issues.
C. Topography and Design Drafting
Keller Associates will perform design drafting in AutoCAD 2010 {or newer) for the construction plans
which will include the City's standard notes, vicinity maps, sheet indexes, north arrows, topography,
pipe size, type, fitting, surface repair, crossing requirements, property lines, easements, found
monuments and property corners, land ownerships from Ada County GIS, survey control, pay limits,
and special details necessary for a biddable product. Drafting will be completed on 22"x34" sheets,
ANSI standard size "B" sheets. To the extent practicable, the most current edition of the City of
Meridian Standard Specifications and Drawings for Construction will be utilized in the design. Final
design drawings to include plan views only, except where complexities warrant a detail showing a
profile.
Each of the three pipeline segments will be prepared as separate stand alone sets of drawings.
/"~ D. Special Provisions
Special provisions will be in accordance with the 2010 Edition (or most current edition at the time the
special provisions are completed) of the Idaho Standard Public Works Construction (lSPWC) format and
with reference to the mast current edition of the City of Meridian Supplemental Specifications and
Drawings. Keller Associates will be responsible for preparing Special Provisions necessary for the
project.
Separate special provisions will be provided for each of the three pipeline segments.
E. Plan Review and Revisions
1. Upon 50X completion of the plans and specifications, Keller Associates will submit review sets of
plans to the City for review.
2. Upon 90X completion of the plans and specifications, Keller Associates will submit review sets of
plans to the City for review.
3. Keller Associates will incorporate appropriate revisions made by the City and other permitting
agencies into the final set of plans and specifications
F. Opinion of Probable Construction Cost
Keller Associates wilt develop and issue to City an opinion of probable construction cost for the
construction project and any bid alternatives.
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SECTION 4 -ADDITIONAL SERVICES
~ 4, i~ EXPLORATORY EXCAVATIONS
Services to be Pertormed by Keller Associates:
Keller Associates will fumish services specifically limited to the following:
A. Ex loratorv Excavation Coordination t't Documentation
In coordination with the City, Keller Associates will identify key areas for exploratory excavations
to determine existing water main depth, materials and size and/or determine other utility
locations. Keller Associates will employ the services of a subcontractor to perform exploratory
excavation. For the purposes of estimating fees, it is assumed ten {10) exploratory excavations
will be pertormed.
4.2 PROPERTY OWNER COORDINATION
Services to be Pertormed by Keller Associates:
Keller Associates will fumish services specifically limited to the following:
A. Property Owner Communication -Design Phase
During final design, Keller Associates will prepare a project information sheet {or "mailer") for
delivery to property owners/residents that will be temporarily affected by the project through
interruption of water service or access to their property. The information sheet will provide:
,,-~ • Reason for project {i.e. benefits)
• Project construction schedule
• Estimated length of impact (either water service or access) and anticipated mitigation
efforts
• Expected construction impacts (see "impacts" described below)
• Contact information of Keller Associates for questions, comments and concerns through the
life of the project.
Keller Associates will hand deliver project information sheet to those property owners immediately
fronting the project limits. "Impacts" include road closures/detours, noise and vibrations, and
other construction impacts that may be determined as the design process progresses. In the course
of these visits, Keller Associates staff can address citizen concerns and answer questions about the
project.
Deliverables:
• Design Phase project information sheet
• Summary of resident issues/concerns from door-to-door visits
Assumptions:
• An estimated total of up to 50 project information sheets will be hand delivered.
• Keller Associates to draft text and coordinate edits, revisions with City
• Keller Associates to provide design/layout; prepare for production
• Printing will be performed in-house by Keller Associates (up to 100 copies)
• PDF versions of information materials provided to City staff for posting on City web site
• Mailing, bulk mail processing, postal and mailing list fees will be paid for by the City
r~
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• City to manage and oversee all aspects of distribution of mailer and identify those to whom
it mails.
B. Property Owner Communication -Construction Phase
After the City awards the construction contract to the successful bidder, Keller Associates will, in
coordination with the Contractor and City staff, prepare an updated project informational flyer for
distribution to affected and potentially affected property owners, residents and businesses. For
properties immediately fronting the water main replacement areas, the flyers will be hand-
delivered by Keller Associates or the City. The flyer will also be either hand delivered or mailed to
other properties within 300 feet of the project areas.
The informational flyer will provide:
• Reason far project
• Projected dates for work in each area
• Description of work, material staging area{s), work set-up areas, etc.
• Process by which Contractor will notify property owners of interruption of water service
• Expected duration and time of day of water service interruption and City or Contractor
mitigation efforts, if any (e.g. temporary sanitary facilities, temporary water connections)
• General traffic control plans and restrictions
• Contact information for Contractor and key City staff
Deliverables:
• Construction Phase project information sheet/mailer
Assumptions:
n • For efficiency, construction information sheet text and layout to be based upon format
(text and layout) used during the Design Phase
• Keller Associates to provide updated text and coordinate edits, revisions with City
• Keller Associates to provide design/layout; prepare for production
• PDF versions of information materials provided to City staff for posting on City web site
• An estimated total of up to 60 information flyers may be delivered.
4.3 AGENCY PERMITTING &t COORDINATION
Services to be Performed by Keller Associates:
Keller Associates will furnish services specifically limited to the following:
A. ACHD Coordination
Keller will coordinate and schedule a meeting with ACHD to project design and construction phase
constraints in the public ROW. Coordination with ACHD is anticipated to include: 1) determining if
any road improvements are anticipated in the foreseeable planning period, 2) obtaining pertinent
design requirements and material specifications for surface repair, and 3) identifying major traffic
control requirements for inclusion in the project manual special provisions. Keller Associates will
submit 90% review plans to ACHD for approval.
8. DEQ Aparovals
Not applicable. It is anticipated that the City will provide the Qualified License Professional
~ Engineer review required far this project.
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C. Sediment and Erosion Control Plan
.-~
Keller Associates wilt prepare a sediment and erosion control plan in accordance with City o
Meridian requirements and standards, and submit the plan to ACRD for approval.
4.4 8ID AND AWARD SERVICES
Services to be Performed by Keller Associates:
Keller Associates will furnish services specifically limited to the following:
A. Bidding, Publishing, and Administration
Keller Associates will provide 10 hard copies and one electronic copy {PDF format) of the Plans,
Special Provisions, and bid schedule far the City's incorporation into its standard bidding
documents for bidding purposes. It is assumed that the City will prepare all "front-end"
documents except the bid schedule and that bidding documents will be distributed through the
City's Purchasing office. Keller Associates will provide bid administration services to coordinate
the Bid process with the City, prepare addenda when necessary during the Bid process to clarify
bidding requirements, and attend apre-bid meeting to assist in answering bidders' questions.
Legal notice for advertisement of Bid will be prepared by and paid for by the City.
B. Bid Opening and Award
Keller Associates will attend the bid opening, review the bid abstract prepared by the City, review
bidder qualifications, if necessary, and provide a recommendation for contract award to City.
4.5 CONSTRUCTION SERVICES
Services to be Performed by Keller Associates:
Keller Associates will furnish services specifically limited to the following. It is assumed that the City
will provide construction services as listed in Section z.
A. Preconstruction Conference
Keller Associates will attend apre-construction conference for the project with the Contractor,
City, ACRD, and other parties.
B. Construction Assistance
Keller Associates will be available during construction on an as-needed basis as requested by the
City to answer questions or provide clarifications of the Plans, Special Provisions or Technical
Specifications.
C. Record Drawings
Keller Associates will prepare record drawings from drawings and data received from the
Contractor and City's staff.
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TIME OF PERFORMANCE
Task 3 -Project Admin, Meetings, Survey and Final Design -Completed within 120 calendar days of Notice
to Proceed.
Tasks 4.1 through 4.3 -Exploratory Excavation, Property Owner Coordination, Agency Permitting 8~
Coordination -Completed within 120 calendar days of notice to Proceed, with the exception of 4.2.B which
will be completed during the construction contract period.
Task 4.4 -Bid and Award Services -completed as required by City's bidding and contract award
schedules.
Task 4.5 -Construction Services -Completed during construction contract period, with the exception of
Task 4.5.A, which will be completed within 30 days of receipt of marked-up drawings from the Contractor
and the City.
COMPENSATION
The CITY will pay ENGINEER for its services and reimbursable expenses for a not to exceed amount of
$54,965.00.
CITY OF MERIDIAN KELLER ASSOCIATES, Inc.
TAMMY de W ~ RD, MAYOR BY: ~{o v J• L ~ NT,A, P~ F f, n ~~r
Dated: I ~' ~ I c~Ol (~ - Dated: ~~~
~.~ ' ~.
Approved by City Council i af,~~,~~
~; ,~.,
Attest: 1 ~ } ;:,
,.
'", ~ -
JAY E L. LMA ITY CL ; ~ °. _
`~ ' ~~ J ?
Approved as to Content -~ , .,". ~ ` ~ ..: } ~ ~ Depar~; t Appro
,;
BY: ~~fd c.c. K~ ~u/i t n M~ .,,. Cr~
KEITH WATTS, PURCHASII~FG AGENT
Dated: / a / 7 / a a /d
BY:
TITLE: ~~r=- ~ ~~~ L~r~ G'4f/ktf X12
Dated: )/ ~Z 3 ~/~
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