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HomeMy WebLinkAboutTask Order No. 10022a with CH2M Hill for WWTP Faciliites PlanCH2MHILL CH2M HILL 322 East Front Strete Suite 200 Boise, ID 83702 Tel 208.345.5310 Fax 208.345.5315 PURCHASING AGENT 33 E. Broadway Ave, Meridian, ID 83642 Phone: (208) 888-4433 x 417 Fax: (208) 887-4813 TASK ORDER NO. 10022a Between CITY OF MERIDIAN AND CH2M HILL This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises, covenant and conditions contained in the Master Agreement between the above mentioned parties dated April 13, 2010. PAGE 1 OF 9 Meridian Wastewater Treatment Facility Plan Task Order 10022a Project Understanding The City of Meridian needs to develop a comprehensive wastewater treatment facility plan in order to effectively plan for and deliver treatment services in the future in relation to growth and development and evolving regulatory requirements. This plan is to be prepared in accordance with the Idaho Administrative Procedure Act (IDAPA), IDAPA 58, Title O1, Chapter 16, more commonly referred to as IDAPA 58.O1.1G-Wastewater Rules. Section 410 of the Wastewater Rules lists the requirements and contents for Facility Plans. Scope of Work This Task Order 1022a includes tasks and subtasks identified, but not authorized in existing Task Order 1022. The Scope of Services for Task Order 1022a includes the following main tasks: • Task 5-Alternatives Development • Task 11-Final Preliminary Financial Plan • Task 12-Project Management A detailed description of the objectives, activities, assumptions and deliverables is provided below for each task. Tasks 1 through 4, 6 through 10, and additional subtasks under Tasks 5 and 12 are included in Task Order 1022. Task 5-Alternatives Development This task presents the evaluation and development of wastewater treatment alternatives and concepts for the City to future regulatory and growth requirements. The work completed in the previous tasks will be used within this alternative development task, providing the design criteria and basis for the treatment strategy. A number of subtasks are included within as listed below and described in the following sections. 5.4 Trading, wetlands, additional WWTP modeling 5.7 Energy/sustainability considerations 5.10 Administration/Laboratory evaluation Subtask 5.4-Trading, Wetlands, Additional WWTP modeling Objective The objective is to evaluate the feasibility of trading and/or wetlands treatment as a potential long- term strategy to help comply with stringent phosphorus limits in the NPDES permit. A second objective is to conduct additional WWTP modeling. Description This subtask entails ahigh-level, feasibility-type, evaluation of the concepts of trading, with or without wetland treatment. This will include potential trading and wetlands treatment within the PAGE 2 OF 9 r e Fivemile Creek sub-watershed, as well as within the larger Lower Boise River watershed. This could occur within the existing Lower Boise trading framework, or via a separate trading or permitting process specific to the City of Meridian. The evaluation will be based on trading/wetlands treatment being a method to avoid having to treat to very low levels of phosphorus discharged to surface waters (Fivemile Creek or Boise River) from City treatment facilities. The analysis will use existing information available from the Lower Boise Watershed Council, such as information on loadings from the overall Fivemile/Tenmile/Fifteenmile system, and also those within the system based on the detailed USGS study of the sub-watershed in 2009. The Consultant will use its experience in other trading programs to evaluate the feasibility and rough costs of certain types of trades or offsets.. Wetlands treatment is just one potential type of offset. Other nonpoint sources can be considered, including agricultural sources and removal of septic systems. The results of this evaluation will assist in determining if trading should remain on the table in relation to the long-term implementation plan that would be developed in Task 7.2 (see Task Order 1022). This subtask also includes additional effort to complete Pro2D and CPES modeling of liquid stream WWTP alternatives. Assumptions This evaluation will not include assessment of specific sites or trading partners, but will focus on the broader-scale aspects of the feasibility of trading. Deliverables Consultant will prepare draft and final technical memorandum summarizing the results of the trading/wetlands evaluation (electronic .pdf format). Results of additional WWTP modeling will be .included in the Task 5.1 technical memorandum (see Task Order 1022). subtask 5.7-Energy/sustainability Considerations Objective Develop alternatives for energy/sustainability considerations. Description • Investigate opportunities to reduce energy usage and to increase energy production from available resources. • Identify and describe methods to improve sustainability at the plant. • Identify projects to reduce greenhouse gas emissions, reduce energy and chemical consumption, expand biogas utilization beyond digester heating by investigating cogeneration, and reduce odors and possibly make the plant a valuable educational tool for the public. • Description of the sustainability benefits resulting from improved on dissolved oxygen control for the aeration basins (with accompanying flow/speed control of the new high speed blowers), right sizing of new equipment, and modifications for potential denitrification, optimizing biogas production by improving primary clarifier performance, and the potential for adding fats oil and grease receiving facilities, and associated planning-level capital cost opinion for implementation of each of these technologies. • Investigate renewable power options including wind and photovoltaic. PAGE 3 OF 9 • Recommend energy and sustainability strategies to include in the implementation plan. Assumptions • Being mindful of wastewater facility plan budget constraints, this effort will be limited to a preliminary, conceptual review of opportunities and will not include a comprehensive effort to reduce energy demand to remove the treatment plant from the energy grid nor to identify a comprehensive list of opportunities for sustainability. Deliverables • Energy/Sustainability Considerations draft and final technical memorandum (electronic .pdf format). Subtask 5.1~Administration Building and Laboratory Evaluation Objective Evaluate whether additional laboratory space is necessary for present and future staff and the laboratory methods that are pending future NPDES and process modifications. Description • Conduct a programming effort to determine the size and characteristics of the laboratory. • Evaluate options for the addition of a new or expanded Laboratory Building to accommodate the laboratory needs of the treatment facilities. • Conduct a preliminary survey of space needs for the wastewater division laboratory staff through interviews with key staff members and from current facilities planning. • Evaluate options for the addition of a new or expanded Administration Building to accommodate anticipated future administrative needs through year 2030. • Develop a preliminary programming and space planning summary using similar planning efforts completed at other similar facilities. • Include a brief summary of the programming data collected, a summary of recommended space needs, listing of required equipment and support facilities necessary for identified functions, and up to three preliminary layout options. • Identify costs associated with the options and an evaluation of the feasibility of the options. Assumptions • City staff will answer key questions to space needs, required staff functions, and specific equipment needs by staff. Deliverables • Administrative and Laboratory Evaluation draft and final technical memorandum (electronic .pdf format). Task 11-Final Preliminary Financial Plan Objective Refine the phased approach for meeting treatment needs over the planning period (through 2030). Develop a business plan to address funding and resource requirements. PAGE 4 OF 9 -.r, Description • Conduct aone-day business planning workshop with up to four Consultant team members to integrate the updated wastewater treatment plant improvement program with other activities in the Wastewater Division including collection system, biosolids composting, and other activities/functions (e.g., site management and reclaimed water use). • Considerations include ideas for reducing cost, increasing the value of services provided, and improving business management practices. Incorporate optimization and resource development ideas developed in other portions of the work effort. The workshop will be organized as follows: o Update statement of Wastewater Business Plan goals and objectives o Integration of Wastewater Division functions, capital and O&M programs o Brainstorm new approaches and ideas to Wastewater Division operations o Assign priorities to ideas generated o Separate ideas into short-term (5-year) and long-tern (20-year) measures o For highest rated ideas, assign responsibilities for developing an action plan for implementation • Develop an updated wastewater department business plan including o Update the preliminary financial plan (Task 8, see Task Order 1022) to reflect revised assumptions. o Review of funding and finance options including grants, loans, judicial validation, revenue bonds and existing revenue. o Develop a final financial plan that identifies projected O&M and capital costs, potential funding sources for capital projects, estimated rate impacts and key financial planning criteria (e.g. debt service coverage, adequacy of reserves). o Review of affordability criteria in relation to the final financial plan. o Summary of ideas and action items to reduce cost and improve business management. • Prepare an updated draft Implementation and Business Plan chapter for inclusion in the facilities plan. Submit to City for review; incorporate review comments and prepare final chapter. Assumptions • Judicial validation will be prepared separately by the City's bond counsel. • A detailed wastewater rate or impact fee analysis is not included in this scope of work. Deliverables • Draft and final Wastewater Division Business Plan (electronic .pdf format). Task 12-Project Management Objective The objective of this task is to successfully manage this project, perform all tasks to the City's satisfaction, within the established budget and schedule. Description PAGE 5 OF 9 The following activities are included for project management: • Budget Status Monitoring: Monitor the project work remaining to complete the overall Project, the budget expended, and the estimated cost of the work remaining, and the estimated cost at completion. Inform the City of budget status through the monthly invoices and the monthly progress meetings. Manage activities within overall total Project budget. • Schedule Status Monitoring: Monitor progress of work tasks and compare progress to overall Project Schedule. Estimate the time to complete remaining work tasks and update the Project Schedule. Inform the City of schedule status through the monthly progress meetings. Manage activities within overall Project Schedule. • Subcontractor Management: Engage the Subcontractor in the Project execution, review scopes of work and budget, issue purchase orders to the Subcontractor, review and approve Subcontractor invoices, and monitor the progress of the Subcontractor's deliverables. • Staff Management -Hold regular meetings with key members of the CONSULTANT and Subcontractor team to review the status of the work and coordinate work activities. Coordinate between tasks and team members. Document meeting decisions and action items, assign activities to team members, and follow up to ensure timely resolution. • Change Management -Monitor Project activities for potential changes, anticipate changes whenever possible, and with City approval, modify Project tasks, task budgets, and approach to keep the overall Project within budget and on schedule. • Invoicing -Prepare and submit a monthly invoice and narrative report. • Execute Quality ControUQuality Assurance Plan: Manage the quality control review of all work activities and project deliverables. Identify senior technical consultants for the various technical disciplines and oversee the adherence to the plan during the execution of all Task Orders. Ensure all draft and final deliverables are reviewed according to the final QA/QC Plan prior to submittal to the City for review. Assumptions • Budget status monitoring is a monthly activity for the duration of the project, 4.5 months. • Schedule status monitoring is a monthly activity for the duration of the project, 4.5 months. • HDR is the Subcontractor on the Project. • Project coordination meetings for key internal staff and Subcontractor's key staff are conducted weekly for 3 months • Assume 5 monthly invoices and narrative reports are prepared • Execution of the Quality ControUQuality Assurance Plan will be completed under the appropriate tasks. Deliverables • Budget status monitoring results incorporated into the monthly invoice narrative and the monthly progress meeting with Management. PAGE 6 OF 9 Schedule status monitoring results incorporated into the monthly invoice narrative and the monthly progress report. • Change management issues identified in Monthly Progress Report • Monthly invoices and narratives. PAGE 7 OF 9 Compensation Level of Effort The task level of effort estimates are summarized in the following table. CH2M HILL has developed this level of effort estimate based on the work plan presented herein and assumptions stated previously. The fees will be billed as time and materials, and will not exceed the total amount below without prior approval by the City. Level of Effort Task Task 5 -Alternatives Development Task 11 -Final Preliminary Financial Plan Task 12 -Project Management Schedule FY 2011 $88,584 $19,163 $20,447 Total $128,224 The services outlined in the Scope of Work will be performed from October 2010 through February 15, 2011. PAGE 8 OF 9 CITY OF MERIDIAN -~ CH2M HIL BY: -~~~ E't~~' ,j BY: TAMMY de W D, MAYOR Mark Boy Dated: ' / O Dated:_ Attest: ~pp-P~Rq TFO 'L ~', EE L. LMAN, CITY CLERK' REAL Approved to Con nt ~%90 ~T ~S'~ ' w~ ~ i °t~° ., ''~~ ~avN-rY ~ ~~•~`'~ BY: ~~~~~irrrnrrr r-tn~~~' KEI RCHASING AGENT Dated: ! O (/ nt TITLE: ~ruG.zti ~ ~ ~z~.rr vu A.NH.GJ~ iL Dated: PAGE 9 OF 9