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HomeMy WebLinkAboutPark Impact Fees InformationRE~EIVEIa Impact Fee Commission Meetine' June 04, 2003 SEP 3 02003 City Of 14leridian City Clerk Office Parks and Recreation Director Doug Strong opened the meeting and informed all present that the meeting would be taped. Present at the meeting is: Reta Cunningham representing City of Meridian Finance Department, Brad Hawkins-Clark representing City of Meridian Planning & Zoning Department, Jim Keller, Gene Strate, Bill Nichols representing City of Meridian Attorney, Elroy Huff representing City of Meridian Parks Department and Doug Strong City of Meridian Parks and Recreation Director. DISCUSSION /INFORMATIONAL ITEMS OVERVIEW OF IMPACT FEES AT THIS POINT Doug Strong stated that the memo you received there are seven items here that essentially address what we would like to deal with today. As much as possible it would be prudent for everyone's time to accomplish this in an hour if we can. I would like to review this list and what we would like to end up with as far as being about to finalize our Action Plan, and figures we can put into the Action Plan is the bottom line. There are some issues that have been brought up related to the fee that is charged, whether it is thirty dollars, ten dollars or twenty dollars we need to have a discussion and decision on that. Question that was asked (unknown by whom), is this fee in addition to the impact fee? Response was given by Bill Nichols, that was the surcharge from a historical background that the existing ordinance has a ten percent administrative fee which Mr. Estes and Mr. Eaton challenged basically. We did take a look at it and they were correct, there was not a basis in the state statute to charge the ten percent administrative fee so that has not been collected since it was changed. (Two gentleman just arrived at the meeting, unknown who they are) The one thing that is allowed under the statute is a surcharge for the expenses in the capital improvement plan, which forms the basis for impact fees. Former Director Kuntz had estimated I believe twenty thousand dollars annually would be available for updating the capital improvementplan and those different things. That is where the thirty dollars comes from which is based on an estimated seven hundred building permits per year, which equals twenty one thousand dollars. There is a specific surcharge allowed for expenses associated with the capital improvement plan. What was challenged by Ada County Association of Realtors and building contractors was they thought it was tied to the impact fee administration not the capital improvement plan. There are two things; first it was an administrative fee that was not authorized in the state statue. Second, there was just a ten percent amount, an arbitrary amount that was not tied to the total. From the standpoint of what it cost to administer the park impact fee ordinance and to collect these and make the disbursement. It was not authorized by statute so we quit Impact Fee Committee Minus ]uue 04, 2003 collecting it. So the issue was what other name can we collect from the acquisition of development and the answer was for the surcharge for the capital improvement plan. Thanks Bill that clarifies it. (Stated by Doug Strong) Doug Strong stated that with the pleasure of the group we need to decide how we want to address these issues and use our time the most effectively. Doug Strong referred to the memo sent to the Impact Fee Committee members in regards to the seven issues to be looked at during the meeting, which are; item one is essentially an outcome we would like. Accurate figures for the cities proportionate share. Item two is essentially the same thing, we are looking for accurate numbers and there is an update hopefully you had a chance to review which is an accurate accounting of the acreage that we have. Elroy stated that he met with Reta Cunningham in accounting and worked over some things and they are in fact accurate. So that number two issue you have a comparison of impact fee numbers from last year with acreage numbers from last year compared to acreage number that we now have. Some of the numbers have the new acreage in it that shows you what they are and then we've had some adjustment of the original acreages. It is not just a ballpark, they are not rounded numbers but accurate. ACCURATE PARK NUMBERS AND PATHWAYS There was an error in Storey Park and I have changed it to 15.0 acres, which was stated at 20.0 acres earlier. There is still 5.0 acres of undeveloped land, which you will see is also on the list. Doug stated the park acreage you see there is up to date including the new acreage we have purchased since last summer. Since we are all in agreement that should take care of item number two as far as providing accurate acreages. There was a discussion on the pathways in regards to being a part of the impact fee calculation and it was decided that something needs to be put in the document we have included the acreages for pathways but they are not a part of the impact fee calculation. (Someone entered the room late for the meeting -unknown who he is) Bill Nichols stated that we need to have that statement say; we have not included pathways either in inventory or in the assessment and those will be taken care of through the general fund. Then as an expressed statement, state that those things are considered differently then neighborhood parks, inaudible. The committee agreed that would work. IMPROVEMENTS PAID BY DEVELOPER Item number three there is a comment made on page twelve in regards to improvements paid by the developer must be accounted for and calculated into the impact fee. Bill Nichols commented that this comes directly out the calculation from last year and the intent of that is; if the developer puts in the park at his cost and was not paid for that, we then don't count the cost of the development of that park as part of the calculation. Jim Keller stated that the impact fee does not cover the cost of the park it usually covers the cost of the land and maybe a few little amenities. The impact fee trades to date has not covered the cost of the park. Doug stated that this then correct on page 12 of the ordinance. Impact Fee Committee Minutes June 04, 2003 2 ADMINISTRATIVE FEE In regards to the administrative fee item number four, Reta Cunningham stated that the reason the finance department was concerned, is that they have not historically spent twenty thousand a year. Jim Keller stated that if we leave it at ten dollars like suggested, next time we look at this we might want to see what it will cost to keep the CIP up and up it at that time. Unknown who is talking the statement was made that we need to look at this and just determine what it is going to cost to administer. No determination was met in the discussion. FINALIZED NUMBERS In regards to item number five, finalized numbers, Doug Strong stated that we will forward everything we talked about today to Bill Nichols to be put into a final document and get it on the City Council agenda as soon as space is available on the agenda. Jim Keller made a motion to adopt the impact fees that have been presented-plus add an additional ten dollars for administration fees. All were in favor of that and the motion was passed. Meeting was adjourned at an unknown time. (TAPE ON FILE OF THESE PROCEEDINGS.) ]mpac[ Fee Committee Minutes June 04, 2003 ~,F(J~IVEL~ To: Impact Fee Committee From: Doug Strong, Parks and Recreation Director Date: September 24, 2003 Re: Impact Fee Notes and Ordinance SEP 3 0 2003 City Of Meridian City Clerk Office Here is the revised draft of the impact fee ordinance from Bill Nichols. I am also sending some other material along. The draft shows the old impact fee numbers and the new impact fee numbers from August 2002. In the other hard copy document from the finance department it will show all three sets of figures. The committee will need to look over these figures and decide which set should be used in the ordinance. There will be an Impact Fee Committee Meeting, June 04, 2003 in the Mayor's Conference Room, Meridian City Hall at 11:OOam. Please call the office at 888-3579 if you are unable to attend the meeting. Here are a few things that need to be looked at. 1. Accurate figures of the cities proportionate share. 2. Accurate numbers on the existing acreage and new undeveloped acreage. Please compare the old numbers from last summer, to the new updated acreage numbers. The pages are in the packet. 3. Improvements paid by the developer must be accounted for and calculated into the Impact fee. See page 12 of the ordinance. 4. Administrative fee: The $30.00 fee per permit is in the calculation from last summer. The $646.99 fee and the $586.78 fee do not have the administrative fee in it. The finance department thought that the $30.00 fee might be too much and that a $10.00 or $20.00 fee might be more reasonable. That dollar amount has to be set by the committee. 5. Once the committee finalizes the numbers the ordinance can be sent to Bill Nichols to be put into a final document. 6. I would like to put the final numbers into the Action plan as soon as possible. 7. The impact fees will still have to be presented to council in a public hearing for their ratification. Current Impact Fee Calculation Information Inventory of Parks: A. Developed Community : Storey Park 15.0 acres Tully Park 18.7 acres Bear Creek Park 18.8 acres Settlers Park 26 8 acres Total 79.3 acres Neighborhood: 8t~ Street 4.6 acres Chateau Park 6 7 acres Total 11.3 acres TOTAL DEVELOPED 90.6 ACRES B. Undeveloped Community: Settler's Park 31.4 acres McDermott Road 29.0 acres Lochsa Falls 30.1 acres Storev Park 5 0 acres Total 95.6 acres Neighborhood: Kiwanis Park 9.3 acres Autumn Faire 6.9 acres Parkstone Park 6.0 acres Total 22.E acres TOTAL UNDEVELOPED 117.6 ACRES TOTAL DEVELOPED & UNDEVELOPED 208.3 ACRES May 2003 -Parks and Recreation Department ~ - ~•w• '-~•YLwL 1 YY y.tuyVyaL1V11J. City of Meridian Impact Fee Calculations: Yage 1 of 1 Neiehborhood Parks .45 Acres/ 1,000 populations based on 12 acres of existing developed neighborhood parks and 4.21 equivalent developed acresfor a total of 16.21 acres divided by 36 = .45 acres -Acres per 1,000 based on Pap. 36,000 (Equivalent developed acres formula: $ 25,000/acre acquisition divided by $ 95,000/acre develop and acquisition = 26.32% credit allowed For park land currently owned - Kiwanis park-9 and Autumn Faire-7 = 16A@ 26.32 = 4.21 equivalent developed acres) Community Parks 2.5 Acres/ 1,000 population based on S2 acres of existing developed community parks (Storey-20, Tully-18, BearCreek-19, Settlers phase I -25 acres) and 8.16 equivalent developed acres (Settlers - 31 acres times 26.32 = 8.1592) for a total of 90.16 acres divided by 36 = 2.504 -Acres per 1,000 based on pop. 36,000 Acquisition Costs Per Acre = $2b,000 Develop Per Acre Coat = 70 000 Total Service Cost Per Acre = $95,000 Cost per person calculations: $95,000 times .45 acres existing neighborhood park standard divided by 1000 Pop. _ $ 42.76 $95,000 times 2.5 acres existing community park standard divided by 1000 Pop. _ $237.50 Single Family Residential 2.93 persons per dwelling unit Multi-Family Residential 2.67 persons per dwelling unit Neighborhood park Impact fee per person - $42.75 @ 2.93 = $12b.26 Sing. Community park Impact fee per person - $237.50 @ 2.93 = $695.88 Single Total Impact Fee for Single Family Residence = $821.14 Neighborhood park Impact fee per person - $42.75 @ 2.67 = $114.14 Multi. Community park Impact fee per person - $237.50 @ 2.67 =$634.13 Multi. Total Impact Fee for Multi-Family Residence = $748.27 Recommendatien: Single Family Residence $ 821.14 Minus 22% General City funds = $640.49 + $30 (surcharge) = 670.49 Multi-Family Residence $748.27 Minus 22% General funds = $583.66 + $30 (surcharge) _ $613.66 Surcharge 700 Building permits per year x $30 = $21,000.00 file:/1C:1Documents%20and%20Seitings\Adminish~ator~Ivty%20DocumentsUmpact%20Fee... 9/24/2003 08/20/2003 03:32 FA% 2083773553 B C A f~02 6205 n. Odscovery W2y Sate A BUILDING ~ONTRACfOR5A550CIATION iZpg1377355p1i3 qF SOUTHW'ESTERN IDfU-IO, INC_ rzoe1377.3sss r~ 'A Traditlon of Building Excellence Since 1956- ~~ ~~~ June 20, 2003 Doug Strong Meridian Parks and Recreation Director I 1 W Bower Street Meridian,lD 83642 Sent via email and fax to: 898-5501 Dear Doug, This letter is to congratulate you and the City of Meridian on the recem draft of the Meridian City Park Impact Fee Ordinance and Comprehensive Plan. As you know, the Building Contractors Association of Southwestern Idaho (BCASViT!) has been significantly involved in the proposal by the City of Meridian to increase impact fees for parks for the past two years. The latest draft ordinance, and the process used to arrive at the drag reflect a high quality of communication aad discourse between the city and the building and development community. We are hopeful this same quality of discourse wiII mark all future discussions regarding this issue. In addition, BCASWI commends Meridian. far following an adoption process reflective of the statutory *e~ ,ire^~ents relating ko impact fee programs. BCAS WI supports adoption of the proposed ordinance and looks forward to working with you in the fixture. Sincerely, Burt Smith, President BCASWI Cc: Mayor Bob Corrie City of Meridian Park Impact Committee Keith Borup -Builder Phil Krichbaum- JUB Engineers Gene Strate -Ada County Association of Realtors Jim Keller -Meridian Parks & Recreation Commission David Fulkerson -Accountant Dan Wood -Developer Brad Hawkins-Clark -City of Meridian Planning & Zoning Department, Administrator John Eaton -Building Contractors Association of Southwestern Idaho, Inc. Elroy Huff -City of Meridian Parks & Recreation Department, Park Superintendent Impact Fee Administrator Doug Strong -City of Meridian Parks & Recreation Department, Director Advisory Bill Nichol -City of Meridian Attorney Stacy Kilchenmann -City of Meridian Finance Director