Loading...
HomeMy WebLinkAbout2010 09-077. 2010 A Council meeting of the Meridian City Council was called to order at 7:10 p.m., Tuesday, September 7, 2010, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, President David Zaremba, Charlie Rountree, Keith Bird, and Brad Hoaglun. Others Present: Bill Nary, Jacy Jones, Anna Canning, Kyle Radek, Brent Blake, Steve Siddoway, Joe Silva, Scott Colaianni, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd de Weerd: Thank you for your patience. We appreciate you being here this evening and we will just go ahead and go on sttenumingtes afterd7:l00.mWe'nwill start tonightd's it is Tuesday, September 7th. It meeting with roll call attendance. Item 2: Pledge of Allegiance by Hyrum Schenk, Troop #115, Silverleaf LDS Ward de Weerd: Item No. 2 is the Pledge of Allegiance. Tonight we will be led by Hyrum Schenk, all right, and he is with Troop 115, which is Silverleaf LDS Ward. If you will all rise and join us in the .Pledge of Allegiance. (Pledge of Allegiance recited.) de Weerd: If I could present you with one of our City of Meridian pins and thank you for joining us and leading us tonight. Thank you. Item 3: Community Invocation by Brother Kent Henderson (HP Group Leader) from the LDS Church de Weerd: Item No. 3 is our community invocation by Brother Kent Henderson and he is from the LDS church. Thank you for joining us this evening. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you. Henderson: Our Heavenly Father, we thank thee for the many blessings that we receive at thy hands. We are especially grateful for thy Beloved Son Jesus Christ. We are grateful to live in this free land and especially to live in this great City of Meridian. Meridian City Council September 7, 2010 Page 2 of 33 We are thankful for these people who serve us in our city government. We are thankful for their time and their efforts and we ask these to give thy blessings to them this evening as they ponder and deliberate. We pray that the decisions that are reached will be for the good of the people of this city and this prayer we offer in the name of Jesus Christ, amen. de Weerd: Brother Henderson, if I could offer you a City of Meridian pin for leading us tonight. Henderson: Thank you. de Weerd: Thank you for joining us. Item 4: Adoption of the Agenda de Weerd: Item No. 4 is adoption of the agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: A couple items to update on the agenda. Under the Consent Agenda, under 5-K, that resolution is number 10-737 and 5-L is resolution number 10-738. Under Department Reports, Item 9 -- Item 9-A, that resolution is 10-739. 9-B is resolution number 10-740. And under Item 10, Ordinances, 10-A is ordinance number 10-1455 and 10-B is ordinance 10-1456. So, with those additions, Madam Mayor, I move adoption of the agenda as presented. Zaremba: Second. de Weerd: I have a motion and a second to adopt the agenda as stated. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approve Minutes of August 17, 2010 City Council Special Meeting B. Approve Minutes of August 24, 2010 City Council Regular Meeting C. Addendum #1 to the Task Order with J-U-B Engineers, Inc. Master Agreement Category of Water Supply and Distribution Replacement Design (1 B) Dated April 13, 2010 for the Water Meridian City Council September 7, 2010 Page 3 of 33 Line Replacement-Carlton/State Avenues Project for aNot-To- Exceed Amount of $28,884.00 D. Independent Contractor Services Agreement with Varsity Contractors Inc. for Janitorial Services Through September 30, 2011 for aNot-to-Exceed Amount of $108,579.72 E. Art Purchasing Agreement with Sandy Marostica for Purchase of "Looking East" for Art in Public Spaces for aNot-to-Exceed Amount of $1,500.00 F. Art Purchasing Agreement with William Gardoski for Purchase of "The Meridian Creamery" for Art in Public Spaces for a Notto-Exceed Amount of $1,500.00 G. Professional Services Agreement with Missoula Children's Theatre for production of "Snow White" in March 2011 for an amount not to exceed $2,650.00 H. Order of Conditional Approval of Final Plat: FP 10-006 for Larkspur Subdivision No. 3 by JLJ Enterprises Located at 240 E. Edmond's Court Request: Final Plat Approval for 22 Building Lots and 1 Common Lot on Approximately 3.79 Acres in an R-8 Zoning District I. Order Granting a Second Eighteen Month Time Extension: TE 10-017 Olivetree at Spurwing Subdivision by Spurwing Limited Partnership Located at North of W. Chinden Boulevard, West of N. Spurwing Way Request for an 18 Month Time Extension to Obtain the City Engineer's Signature on the Final Plat J. Findings of Fact, Conclusions of Law for Approval: AZ 08-005 Meridian and Amity by Hawkins Companies Located at the Northwest Corner of W. Amity Road and S. Meridian Road, South of Harris Street: Request for Annexation and Zoning of 73.10 Acres from RUT in Ada County to R-15 (Medium High Density Residential) (5.68 acres), L-O (Limited Office) (3.22 acres) and C-C (Community Business) (30.72) and C-G (General Retail and Service Commercial) (33.47 acres) Zoning Districts K. Resolution No. 10-737: A Resolution of the Mayor and City Council of the City of Meridian to Amend the Text of the City of Meridian Comprehensive Plan, Chapter 7, Page 103 to Revise the Name and Uses of the Mixed Use Waste Water Treatment Plant Designation to Mixed Use Non-Residential as Meridian City Council September 7, 2010 Page 4 of 33 Recommended by the City of Meridian Planning Department L. Resolution No. 10-738: A Resolution of the Mayor and the City Council of the City of Meridian Approving the Initial By-Laws of the Meridian Historic Preservation Commission de Weerd: Item 5 is our Consent Agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: As noted under the Consent Agenda, Item K is resolution number 10-737 and 5-L is resolution number 10-738 and with those, Madam Mayor, I move approval of the Consent Agenda and the Mayor to sign and the Clerk to attest. Zaremba: Second. de Weerd: I have a motion and a second to approve the Consent Agenda. Is there any discussion? Okay. Seeing none, Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Settlers Park Tennis Facility Update and Review of the Revised Conceptual Site Plan by Matt Adams with The Land Group and Jo Ann Kurz de Weerd: Item 6-A is a community presentation on our Settlers Park tennis facility and we have our director here to introduce this presentation. Siddoway: Thank you, Madam Mayor. Back up a little bit. That was a little loud. Members of the Council. I believe it was May of this year we were before you in a workshop setting talking about the potential partnership with Jo Ann Kurz for providing an indoor tennis facility in Settlers Park where we have plans for tennis as part of Settlers Village square phase two. During that time we received feedback from the Council that Council was generally on board with the concept and we received instruction that Jo Ann was free to move forward with continuing to develop that concept and the idea of moving forward towards fundraising for that project. Since that time Jo Ann has been busy putting together a board, she's applied for nonprofit status, has an approved name from the USTA or Meridian Tennis Association and has been refining Meridian City Council September 7, 2010 Page 5 of 33 the vision and the site plan. We are simply here tonight to allow Jo Ann and her team to update the Council on where the vision for the tennis facility currently is and to specifically seek your blessing on her publishing those -- the concept plan and marketing it for fundraising. So, with that in mind I will turn the time over to Jo Ann Kurz to make the presentation and introduce her team. Thanks. de Weerd: Good evening, Jo Ann. Kurz: Hello. de Weerd: If you will, please, state your name and address for the record. Kurz: My name is Jo Ann Kurz. I am at 1835 East Grand Canyon Drive, Meridian. 83646. de Weerd: Thank you. Kurz: And Matt Adams is with me. Adams: Hi, there. Matt Adam. 1273 East Legacy View Drive, Meridian. 83646. de Weerd: Thank you. Kurz: I also have Jim Meldrum sitting here and he's part of the board that we are forming. Just -- actually, Steve talked a little bit about our history, how we started out with Settlers Park and it's been a long plan in the making of -- from probably about the year 2000 with the Parks and Rec Commission coming up with a phase two project and the four courts outside with an exhibition court to the -- to the north and what we have done is -- and it was originally with the Settlers phase one was the two courts and then -- and, then, an additional five courts for phase two. What we did recently was we talked to the parks and -- Parks and Rec Commission, got their support for what we are trying to do to just make a little bit of a change with this and now we have met with the parks commission two times and have their full support after making plan modifications to address their concerns. And I just want to give you a project status update and have you take a look at what we are looking at now. And, Steve, could we go back to the original site plan. Okay. So -- so, this is -- this area here -- can you see it -- okay. Draw on it. So, this area here is where the indoor is. Okay? These are the five courts. Originally it was two and two with a meridian in between. Okay. So, right here are the five indoor courts. Originally there was a -- kind of a Meridian in between here with the two and two, but we have -- what we have done is taken that out and we have -- to just allow an extra court, which we think is really important for indoors, and now we have five indoor courts and this area up here is going to be a mezzanine just to look onto the courts and, then, to the north of it are -- originally in this area here was an exhibition court with -- with the -- all through here was like a hill, a berm through here, but we have added the -- we have suggested the two outdoor exhibition courts with donor recognition right here and, then, these are called -- these down here are called quick Meridian City Council September 7, 2010 Page 6 of 33 start courts, which are really cool, because they are -- just like a little soccer field, they are like a little tennis court and it's the new way of -- although it's been -- a lot of teaching pros have been doing it for years and years by making it themselves, actually, to develop a court like this it's -- it's already made for the kids and they will feel pretty -- in their own dimension. They won't feel overwhelmed like looking over a net and they -- everything will be scaled better to them. It's also an easier way for even beginners, even adults to learn just on a smaller scale. So -- so, the good thing about the quick start courts is that we have the full support of the United States Tennis Association and they are real excited about it. They are willing to help with the project and they really -- they are behind it a hundred percent with the quick start courts. That's what they want the most. They'd like us to put ten in here if we could, but we are -- we are still trying to, you know, put in some other tennis courts. And, then, over here this is -- this is really a nice feature is a practice wall and this is, actually a half court through here and, you know, with the dimensions and the wall would be right there and that's kind of the old fashion way. That's how I learned how to play is going down to the backboard, picking up games, and in a park atmosphere it's a great way to just meet new people and do some pickup tennis. So, that's -- that's the revised plan so far and over here, of course, are the original courts. Adams: Well, the one thing I want to point out is right here if -- basically what has now become a world class horseshoe pitch. I don't know if we ever anticipated that, but it's pretty amazing and it's all based on community support, community partnership, and filling a need for the community and now it's really taken off. So, in our minds the whole time we want to create a world class tennis facility, but Jo Ann's vision is it's based on community and children at its -- at its root level. So, it's pretty exciting for me to get a chance to assist Jo Ann and work on this project with that vision. The only thing I wanted to point out on the plan -- well, two things that Jo Ann didn't is this is, of course, a conceptual drawing and as we move through process it could be subject to some slight modification and we also have developed -- and this came out of discussions with the parks commission and with the parks department, is the addition of more parking for the facility. So, we wanted to make that point. Thank you. Kurz: And we are in the process of -- we have already started Meridian Tennis Association, which is our board of five people and I'm the president and Jim Meldrum is also on the board. I have two members, Sandy Moore and Carol Ryder, who are ex- board members of the Boise Racquet Swim Club and one's an ex-president and they are coming back from the Virginia Tech game, otherwise, they would be here to say hi. And also another tennis pro, who is very well known in this. area, Robert Sterk, who is a tennis pro who really developed the pro in the park theme, which is grass roots tennis with a public park. We are working on the 501(c)(3) status through Meridian Tennis Association, so that we can have tax deductible donations. We know how important that is when we are asking for money and right now if -- if we can get any money it's going to be either a pledge or money put in trust to -- so that we could move it into a tax deductible donation. We also are working on a -- we have had a pretty close estimate of what this would cost and confirmed with the USTA and, luckily, we have -- and fortunately we have the support of the city with the pledge, right, Steve? Meridian City Council September 7, 2010 Page 7 of 33 Siddoway: I wouldn't call it a pledge, but we do have allocated 500,000 dollars towards the project, particularly if there are any -- you know, the outdoor courts, things that we would be building otherwise. Kurz: Okay. Siddoway: But the 500,000 dollars towards Settlers Village Square phase two we have budgeted as seed money. You bet. Kurz: Okay. And which is real exciting, because what we are looking at is approximately another two million, maybe -- maybe a little bit more than that if we want to add some extra features and I just wanted to show you some more pictures to show you some of the -- the visual, rather than just this plan right here, so -- okay. So, this is -- okay. So, of course, here is the horseshoe pits and here is the two existing courts here. Here is a side looking into the south side of the building and pretty clear here is, of course, the exhibition courts with the three quick start courts. Really like the balcony idea here, so people could out, take a look at the sunset or watch their kids playing at the park and also be watching some tennis and so that's a pretty exciting drawing and we are hoping it will look something like this again. All of these -- if you can see down here they all say conceptual, subject to change. So, this is going to be our marketing when we put that in and what we are asking again, as Steve said, is for just the blessing and permission to be able to put this online and say, you know, rather than just saying we are building tennis centers, give people a visual, so -- could I have the -- okay. And, then, of course, this is the view from -- here is Ustick. Here -- here is Ustick over here on this side and the two courts and, then, just -- the idea is to have some natural light coming in through here and make the really -- if we can get some natural light we can save on electricity bill for the lights a whole lot, probably -- the courts that we did over at the -- where I was working at the other club at the racquet club, we had three levels of lighting and during the day with this type of exposure with the light, we may be able to bring it down to a level one, which is usually a maintenance level and, anyway, we may be able to bring it down to a real low level there and level two is a recreational level, level three is a pro level, but with the lights -- or with the natural lighting I think that will save a lot, which is a real big deal. Okay. Trying to just move on. Okay. I think this is the last one. It's just -- it's just the same view here with the three quick start courts through here and right over here -- right over here is going -- is the splash pad and so the idea is that people would see these little people playing on these courts and come right over and take a look and the idea also is with these exhibition courts that we can create some really nice events and, of course, very good programing to make sure that, you know, with the park that's it's all working together, that we don't have baseball and tennis going on at the same time with events at least. So -- so, that's -- that's our plan and we are looking for just the rubber stamp of, you know, go ahead and put these up and, again, every single one will have this conceptual, so nobody holds us exactly to it. And I just wanted to say, you know, absolutely want to thank you for the -- what you're doing with the land. Your -- my understanding is you're setting up the land for us to build on and with a very reasonable lease and we haven't worked that part out yet, but Meridian City Council September 7, 2010 Page 8 of 33 it's -- but it's quite the donation and I'm very appreciative of that and so is my board and also very appreciate of committing some money to the project. We have already gotten some press that's come out and people are asking questions and just want to really heavily start marketing with being able to show these -- these plans. de Weerd: Thank you, Jo Ann. Council, questions? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Have you thought any further on safety and security, who would man the building, and how many hours would it open and things like that? Kurz: Well, we could be open from 6:00 a.m., as early as that, up to about 10:00 p.m., maybe 11:00 p.m. Security, we could put some video cameras in and -- are you talking about like a security guard or -- Zaremba: Or some kind of attendant or something that at least could be in charge of the building and keeping an eye on things. Kurz: Don't have that yet with a security guard -- like overnight you're talking about? I do -- I think we could add in a video, you know, surveillance. Zaremba: I'm not concerned about when the building is closed or locked, I'm concerned about when it's open. Kurz: Well, it will be staffed like with a front desk staff and -- yeah. It's not just a run through place. No. It will be professionally run. Zaremba: Good. Okay. Thank you. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Jo Ann, in that concept is it going to be -- are you going to have a shower facility, changing rooms, a full set up, or is it just primarily just courts with an office area? Kurz: Well, that's a good question. We do have plans for like a change room. It's not going to be real -- it's going to be change, put your stuff, and come back and get your things and leave. But it won't be really big. It won't be as much like a private club, like that facility, it's going to be more like a pay and play place where you come and go and it won't really have the same country club atmosphere of finishing tennis and, then, sitting around. Maybe -- maybe up on the balcony, but they will have soft drinks and, Meridian City Council September 7, 2010 Page 9 of 33 you know, that's about it, but, yeah, we definitely need that, change rooms, plus restrooms. Hoaglun: Okay. Good. Thank you. Kurz: Okay. de Weerd: Okay. Any other questions? Bird: I have none. Rountree: I have none right now. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: I guess I would ask our police representative if they have taken a gander at the plans and does it raise any worries about surveillance either into the park looking around the building or into the building? Colaianni: Madam Mayor, Council Members, Mr. Zaremba, you know, I think you have already hit on the salient points. I mean one of the things we would want to address is if there is some sort of type of video surveillance system, someone present at the facility while it's open to insure that things are going smoothly. The only other comment I would make is anytime we build a new facility we want to make sure we are looking at lighting outside, so when it does get dark and the facility is still operating it's safe and secure there and any landscaping that would prevent us from seeing the building from the roadway or the parking lot as we drive through at night, would be my only comments. de Weerd: Thank you, lieutenant. Now, Council, I think what Jo Ann and our director is looking for is at least your okay to use what you see in front of you in conceptual fundraising activities as a concept, but the fundraising activities won't be conceptual, they we will be actual. But they need to get at least your nod, enthusiastic we hope, to be able to go out and tell the story and sell the vision. Rountree: Madam Mayor, I think it's a great opportunity for all of us. I would make one suggestion on their visuals and that would be to label those things that are existing, so people don't come away with the impression that -- and haven't been to Meridian or haven't been to Settlers Park, come away with the impression that part of this is going to be horseshoe pits and part of this is going to be two more outdoor courts that are actually already there. So, I think if somehow you can annotate your illustrations that these investments have already been made. Meridian City Council September 7, 2010 Page 10 of 33 Kurz: You are talking about like for the two courts and the horseshoe pits, they are already done? Rountree: Right. Kurz: Okay. Rountree: And the water reservoir and people might wonder what that is and it's there and -- Kurz: Just show it like a caption or something. Rountree: Sure. Kurz: Existing water tank, existing -- that's a good idea. Hoaglun: Madam Mayor, I -- just a comment for Jo Ann. It's a great idea. I hope it comes to fruition -- Kurz: Thank you. Hoaglun: -- because this would be a great amenity for -- for the area and our citizens, so -- Kurz: Thank you. Hoaglun: -- best wishes on it. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Go get 'em. Bird: Go after it. de Weerd: There you go. Kurz: All right. Well, thank you very much. de Weerd: Thank you for being here with us this evening. Rountree: Hit it down the line. Kurz: Thank you. Meridian City Council September 7, 2010 Page 11 of 33 Item 7: Items Moved From Consent Agenda de Weerd: Thank you. There were no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: AZ 10-001 by Ada County Located at Southwest Corner of N. Linder Road and W. Ustick Road: Request for Annexation and Zoning of 2.58 Acres from R1 (Ada County) to C-C (Community Business) Zoning District for Ada County Paramedics Linder Station de Weerd: So, we will move to Item No. 8 under Action Items with our first item a public hearing on AZ 10-001. I will open this public hearing with staff comments. Canning: Thank you, Madam Mayor, Members of the Council. The first application before you tonight is for the Ada County Paramedic station. The site is located on the southwest corner of Ustick Road and Linder Road and the application before you is an annexation. In 2005 the parcel proposed for annexation was part of the city's Comprehensive Plan map amendment for north Meridian, which changed the land use designation from residential to mixed community and that was with the understanding that this site definitely had some constraints to it, to say the least, and would have challenges to it in the future. The request is to annex these 2.58 acres of land from the R-1 zoning district in Ada County to the C-C zoning district for the city. The concept plan has been submitted. See there that it has a significant irrigation feature running its length and it depicts a 3,400 square foot Ada County Paramedic station and associated site improvements. The Commission recommended approval at their August 5th, 2010, hearing and at that hearing no one spoke in favor, nor in opposition. Doug Cooper and Darby Weston commented and there was no written testimony. Key issue of discussion by the Commission -- there were none. They were in favor of the application. And they did not make any changes to staffs initial recommendation. There are a couple outstanding issues for the City Council to address. I'm not sure that you have used it yet, but in about January we did a text amendment that allowed the Council to waive the width of land use buffers at a public hearing, so we are asking you, because the site is constrained and because the irrigation facility provides a significant buffer to the residential properties to the west, that you waive that 20 foot wide landscape buffer width along the western property boundary. And the second outstanding issue for City Council was the installation of a pressurized irrigation system. As you look at the -- don't know if I have a close up of the site. There is the facility. There are very limited opportunities for landscaping. There is a little that will be here, a little along the street buffer, and, then, a small area up here. The applicant has requested not to have to install an irrigation system for such limited properties. My understanding is that they have offered to let us -- I don't know how to word this, but -- and perhaps the applicant can fill in, but they would not be opposed to xeriscape landscaping if we wanted to allow them to do a test project there and that might be a compromise, but they are asking for that requirement to be waived as well. And we have not received any written testimony Meridian City Council September 7, 2010 Page 12 of 33 since the Planning and Zoning Commission hearing and to our knowledge those are the only issues before Council tonight. de Weerd: Thank you. Council, any questions for staff at this point? Rountree: I have none. de Weerd: Okay. Would the applicant like to make comment? Thank you for joining us. If you would, please, state your name and address for the record. Cooper: Thank you, Madam Mayor and Council. My name is Doug Cooper. I'm with McKibben and Cooper Architects, 515 West Hays Street in Boise, representing Ada County. And I have with me tonight Bruce Krisko and Scott Williams from Ada County operations and Darby Weston in the back from Ada County Emergency Medical Services. And they can answer any additional questions you might have. I think Anna covered the major issues pretty well. As you can see, the site is quite constrained by -- we have already negotiated with the irrigation district. Their typical requirement is a 50 foot setback from center line of the drain, but in difficult situations like this they allow a minimum of 18 feet from the top of the bank for maintenance access and so the portion of the site where our drive comes close to the canal, that's where we provide the 18 feet and, then, that dash lined is the 50 foot center line and you can see that's where our proposed buffer starts there on the south. There is also the double dashed line closer to the corner. That is an easement for the Creason lateral. Very old -- the instrument for that easement is 1917. It is actually under the house that's currently on the site now. We, of course, are not allowed to build in that easement and so we are really building on a narrow strip of land between those two features. Also, the -- the two access points are already built, so we need to use them as our access points. We have worked with ACHD to stripe both of those as right-in, right-out because of the way the intersection performs. The way that the facility operates in terms of the ambulances, that's the bay there to the north and with the potential second bay to the north of that idea, the idea is that the ambulances would enter frontwards toward Linder Road and depending on where they needed to go, they could go out the Linder Road exit or around back to the Ustick Road exist and, then, on return they come into the back of the bay. This saves on a lot of damaged doors from backing up ambulances, which is not a good thing to do. So, those -- all those factors kind of dictate the layout of the site and our solution. We really didn't have a lot of options and have worked with Bill Parsons in the planning department about providing as much of the 25 foot buffer on that west side as we could. You can see it -- the hatched area represents the buffer and we kind of start and stop. I will mention the irrigation water situation. We don't quite have that resolved yet with Nampa-Meridian. They have offered water, but it's on the other side of the drain. It's at a much lower pressure than we would need for a good irrigation system. It's about ten gallons per minute and we really need about 35. Currently, Dave Logan, the director of operations at Ada County is working with Nampa-Meridian to see if they can just tell us yes or no, if they can provide the water at the pressure that we need. If they can't and that's the way it looks, we would like to propose using an irrigation system using domestic water and we are very interested in doing the xeriscape design. I should Meridian City Council September 7, 2010 Page 13 of 33 mention that this facility is almost identical to one that the county just built in Star just north of State Street and that also has a xeriscape design where we do have turf -- it's a fescue type turf, which is a very low water use. All of the shrubs will also be very low water use. I think that's it for any comments I have. If there are any questions I would be glad to address them. de Weerd: Thank you. Council, any questions? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Just a procedure, I guess. You may be able to answer this. If you have driveways that are right-in, right-out, I would assume that was during normal operations. If an ambulances had to go lights and sirens it could ignore that, couldn't it? Cooper: That is the intention. Zaremba: I would hope so. Okay. Cooper: Yeah. There will not be any lights outside these entrances that you might see at a police -- at a fire station. They just would be striped for normal operation. Anybody -- any member of the public using the facility would have to use the right-in, right-out. Zaremba: Okay. de Weerd: Otherwise, we can post one of our finest out there to -- to help raise funds from the county. Cooper: Another feature of, I believe, all of the paramedic facilities is that they do have a walk up capability, if you happen to be near by and are injured and can get yourself there to the front door, they can treat you. de Weerd: Okay. Any further questions? Bird: I have none. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: A couple issues with respect to what you're asking for. One, it's a pretty visible site and there is a lot of people that drive by it and we have pretty rigorous requirements in terms of setbacks, landscaping, that sort of thing. I can understand your desire for xeriscaping and I applaud that. I would just want to make sure that it's done appropriately and that it's esthetically pleasing. If it's not, then, conventional Meridian City Council September 7, 2010 Page 14 of 33 landscaping would be the alternative. The other problem with the site that you do have a considerable length of open drainage and it's somewhat a xeriscape now and it's unsightly as can be and I know the difficulty in working with the irrigation district about maintenance of facilities, that they operate and they will probably tell you well, it's your property, you maintain it, we just have an easement, but they will tell you how you can work on your property because of their easement. But something needs to be done with that -- with your property where that easement is or something needs to be worked out with the irrigation district to maintain that site once we have new development on that corner and once it becomes part of the City of Meridian. It cannot be left the way it is, in my opinion. Cooper: Well, the -- Madam Mayor, Council Member Rountree, the site will be completely landscaped. We are meeting the 25 foot landscape easement requirements on Linder and Ustick. Those will be of turf and trees. We -- because of the kind of prescribed layout there -- it sounds like you know the site. There is a very large oak tree in front of the house, which we are not able to keep because of this layout. Because of that the code requires that we mitigate those caliper inches and so we will have a great number of trees around the building on all sides. So, really, it will be entirely landscaped, except for that access area in the back, which the irrigation district is requiring to be gravel. But we will be screening that, really, from both sides with our landscape treatment as we can. Rountree: Thank you. Canning; Madam Mayor. I did want to mention that Pete Friedman has been working with a group of landscape architects to develop some xeriscape standards for our code and I guess our hope was -- depending on the timing of this project, that we could have -- kind of test out a possible new code with this project, if the timing works. Rountree: That will be great. Cooper: Also, Madam Mayor, that landscape firm is Jensen Belts and they are our landscape architects for this project. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: I'm curious, Doug, if you could help me. On that landscape where it's going to be gravel on the easement portion, you know, that is Five Mile Creek and, you know, we have a pathway system that follows the creek, the Bud Porter comes down and, then, it disappears and, then, it pops up here. Is that something that people will have access to to walk across that as a pathway or are you going to direct them on the sidewalk? Because there is not -- there is not going to be a crossing over here, but they could continue up Ustick heading west they are to access the subdivision there. But what's the plan for pedestrian access, if any? Meridian City Council September 7, 2010 Page 15 of 33 Cooper: Madam Mayor, Councilman Hoaglun, the -- the -- you can see the fence line on the other side of the canal for the existing neighborhood. There is quite a bit of space on that side and there is an existing path which will continue to be used on that side. We have -- those that are familiar with the site might remember that there is a bit of fall at the north side from Ustick down onto the site and negotiating that connection up to the road is a bit difficult. Hoaglun: Okay. So, Madam Mayor and Doug, so your side will be closed, but that other side will remain, because that's part of the subdivision and -- okay. Great. Thank you. de Weerd: Well --and, actually, now the kids have a sidewalk they can walk on. Hoaglun: Yeah. Oh, yeah. That's -- de Weerd: Okay. Anything further from Council? Okay. Thank you so much. Cooper: You're welcome. de Weerd: This is a public hearing. Is there anyone who would like to provide testimony on this application? Anything further from Council or staff? Rountree: No. de Weerd: Nothing further from the applicant? Okay. Well, Council, if there is no further information needed, I would entertain a motion to close. Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I move we close AZ 10-001. Zaremba: Second. de Weerd: I have a motion and a second to close the public hearing on Item 8-A. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? de Weerd: Mr. Bird. Meridian City Council September 7, 2010 Page 16 of 33 Bird: Hearing no discussion, I move we approve AZ 10-001 with the waiver of the 25 foot wide landscape buffer on the west side and also waiver of installation of a pressurized irrigation system and to incorporate all staff and applicant comments. Zaremba: Second. de Weerd: Okay. I have a motion and a second to approve Item 8-A. Is there any discussion? Seeing none, would you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: ZOA 10-001 by City of Meridian Planning Department Request to Amend and Add to the Current Provisions of the Unified Development Code (Title 11 of Meridian City Code) Related to the Portable Classroom Standards Outlined in UDC 11-4-3-14 Education Institution de Weerd: Item 8-B is a public hearing on ZOA 10-001. I will open this public hearing with staff comments. Canning: Madam Mayor, Members of the Council, just in time, almost, for the new school season, we have the temporary portable classroom text amendment and it is a zoning ordinance text amendment. The subject application proposes changes to the specific use standards in UDC 11-4-3-14F for education institutions and because the UDC does not adequately address the temporary or permanent status of portable classrooms, this amendment outlines the process and standard for establishing the use of portable classrooms and the necessity for design review. As you may all remember, this was prompted by an appeal of staffs decision regarding design review for a portable classroom. Staff believes that the proposed changes better define the requirements for establishing the use of portable classrooms on either a temporary or a permanent basis. Further, it clearly defines the time frame for the removal of the structure and outlines the standards necessary for establishing the portable classrooms as a permanent use. Planning staff has drafted the changes, included input from Joint School District No. 2. I did want to say that we sat down with Eric Exline and Dr. Gestron and ran this by them before the Planning and Zoning Commission hearing to make sure we accepted their input and they were good with the -- the code amendments. They did come to the Planning and Zoning Commission and I take it they were not able to be here tonight. The Commission did recommend approval at their August 3rd -- or August 5th, 2010, public hearing. Eric Exline spoke in favor. Keith and Marva Watson spoke in opposition and they also commented, along with Wayne Hanners and Eric Exline. We did receive written testimony from Keith Watson, Whitney and Eric Wood and my understanding is that all these folks were neighbors to the Meridian City Council September 7, 2010 Page 17 of 33 Paramount portable. The Commission did listen to that testimony and provide changes and discussion. The discussion was about the compatibility with surrounding residences and school building and, then, the color and roofing material for the portable classrooms. The changes -- they added two additional standards. One was that the exterior colors of the portable classroom shall be compatible with the color of the primary school building and the second one that the roofing material on the portable classroom shall be a finish that emits a minimal amount of glare. And I think the planning commission did receive photos -- not sure if Mr. Parsons put them in here. No, he didn't. They did provide some photos of the Paramount classroom where the glare off the metal roof was definitely noticeable. To our knowledge there are no outstanding issues before Council. I think the two additional standards address the concern of the citizens that did provide testimony and we have not received any written testimony since the Planning and Zoning Commission hearing. And with that I will answer any questions Council and Mayor may have. de Weerd: Thank you. Council, any questions? Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: Anna, just a clarification. After they come in and the appeal in 2009, they put another classroom out there without the standards that we had required? Canning: I issued a temporary temporary CZC contingent upon approval of the standards. It's consistent with these standards. We are kind of holding off on -- on final occupancy until these changes are approved. de Weerd: Okay. Any other questions? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I don't know if this is the right spot, but it seems that temporary or temporary permanent classrooms are almost a given, yet in the original construction of the schools there doesn't seem to be any anticipation of that. Case in point. The portable that was put out in front of a school recently and raised ire of some of the neighbors. It seems to me there ought to be a requirement or a standard on the original building that anticipates portables or temporaries and accommodates them in such a way as that they are put in there in harmony with the existing structure and the traffic flow and visual aspect of the school. In other words, you don't stick them in front of your school and hide your school with a portable. If you anticipate you're going to have them, you know, put your hook-ups and electrical and all that stuff in a location on your existing building or in your existing site plan to accommodate that. In other words, think ahead. Meridian City Council September 7, 2010 Page 18 of 33 Canning: Madam Mayor, Members of the Council, we -- we asked them to think about it. It's not a requirement. I can show you the code that we currently have. Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: Anna, on 4-F, the roofing material on the portable classroom should be the finish that emits minimal amount of glare. Why can't it be a roofing material that matches the school? Most of them have some type of shingles on them now. They -- I think they have got away from the flat rubberized roof more. Why can't -- why can't they be identical to it? Canning: Madam Mayor, Members of the Council, Councilman Bird, I wish the school district were here. You may want to table this item in order to enable them to show up. I don't know if the new portable classrooms all have metal roofs. I know that the Paramount one had a metal surface. I know that some of the older ones out at Rocky Mountain actually have asphalt shingle roofs. So, I'm not sure if it's just part of their new construction or not. Bird: Madam Mayor'? de Weerd: Mr. Bird. Bird: I believe -- if you go look at the first portable they put at Paramount has a shingle roof -- has asphalt. Nary: Madam Mayor? de Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, I think Ms. Canning and Mr. Elg may be able to answer some of these, but at the Planning and Zoning Commission they explained in depth as to where they purchase these and why they are sort of the way they are and what limitations they have on changing the -- the portables. So, you may need to -- maybe to have Mr. Exline here or someone to explain that, but they went into great detail about the limitations that they have with these and the more enhancements to the buildings and the more permanent they become, but they did explain there is a significant difference between what they purchase today and what's available today versus what older schools have and what other ones already are. Part of the biggest key for these is the ability to be portable and for that capability there has to be a lot more limitations in what treatments they can do to it. So, they went into a lot of depth about that, so that may be something you may need to get more information from them. Hoaglun: Madam Mayor? Meridian City Council September 7, 2010 Page 19 of 33 de Weerd: Mr. Hoaglun. Hoaglun: And this might be a question for Council, but, you know, if we say shall have a -- be of a finish that emits a minimal amount of glare, remembering that the discussion on the first Paramount portable where the paint was at issue of glare at sunset. Now, we have roofing material that's metal, which if it's powder coated, that sort of thing, yes, you can -- can we define minimal, I mean, or is that -- Nary: Madam Mayor, Members of the Council, Council Member Hoaglun, that was a great discussion at the Planning and Zoning Commission and the neighbors felt, basically, right now it's a reflective metal roof and they do need to put, basically, a powder coat treatment of some sort on it to -- to cut that down. You're right, it's certainly not precise, but at least that it's -- I don't know that it's completely free, even a painted surface is going to have some glare, but these folks that testified, the neighbors, said that it was -- essentially, it shined right on them into their patio. So, if it had a treatment it would have less impact to them and it would have less impact to the other neighbors and so Planning felt that they could find a compromise that makes some sense. Hoaglun: Thank you. de Weerd: Okay. Any further questions for staff at this point? This is a public hearing. Is there anyone who would like to provide testimony on this application? Canning: Madam Mayor? de Weerd: Yes. Canning: Members of the Council, Council Member Rountree, I like the idea of asking them to think about portable classrooms, because chances are they are going to need them at some point in the life of the school. I would suggest that we could work on some language to accommodate that and make sure that the school district is here to answer any questions you have and maybe continue this out. There is not a burning need to address this. I have kind of put the design review on hold, but they know that if for some reason this isn't passed that they are subject to design review and having to accommodate that with those structures that are in. So, the ones that are -- were going in for this fall have gone in, so we can take time to work out the kinks. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Just a question for Van. Are you here working for the school or just here to listen? Elg: I'm just here to listen. Meridian City Council September 7, 2010 Page 20 of 33 Rountree: Okay. So, I won't ask you a question. I guess my question to the school district and/or their support on the issue I raise is certainly I recognize that it would be an up front cost in the design and construction of their original building, but my sense is that they go to some extraordinary efforts at times to try to hook these buildings up, because they haven't thought about the fact that they are going to be putting one in. It seems to me that it probably would pencil out given time. But I don't know that. I'd like to hear their side of the explanation of that. de Weerd: Okay. Rountree: Madam Mayor, as far as not necessarily -- would we table this or just keep it for additional consideration if there is no urgency? Nary: Madam Mayor, Members of the Council, since this is a noticed public hearing I'd recommend you set -- set it for a further date out to a date certain, whether it's 30 days or whatever. Whatever Mrs. Canning might think would be appropriate for time to work that out. de Weerd: The school district meets on Tuesday nights. Is that one of the conflicts? Canning: Oh. That could have been. de Weerd: Anyone know if -- what nights they meet? Because we could put this forward to a date that they don't. Rountree: I don't know their meeting schedule. I know it's Tuesday nights, but first and second, first and third Tuesdays? Nary: Madam Mayor, Members of the Council, they are actually not meeting tonight. It appears their next meeting is next Tuesday, the 14th. de Weerd: Okay. Nary: So, it looks like they meet on the second Tuesday of each month. de Weerd: The second. Okay. Bird: So, we would go to the -- or the 21st. de Weerd; Yeah. We don't meet on the third. Bird: Oh. We don't meet on the 21st. The 28th. de Weerd: The 28th or the first week of October. Canning: Madam Mayor, I would request the 28th, if that's possible. Meridian City Council September 7, 2010 Page 21 of 33 Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move we continue this item until September 28th. Zaremba: Second. de Weerd: I have a motion and a second to continue Item 8-B to September 28th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing: CPAT 10-002 by the City of Meridian Planning Department: Request to Amend the Text of the Meridian Design Manual to Edit Clerical Errors, Remove Repetitious Text, Address the Treatment of Residential Building Facades Adjacent to Roadways AND Clarify the Use of Vinyl Siding as an Appropriate Building Material de Weerd: Okay. Item 8-C is a public hearing on CPAT 10-002. I will open this public hearing with staff comments. Canning: Madam Mayor, Members of the Council, this is another application initiated by staff. The application is for a Comprehensive Plan text amendment and in your hearing outline notes I have attached a copy of the strike out in underline format for Council to review, because I know it's difficult to review on the screen. So, the page immediately after your outline notes has that text in underline and strike out. The subject application proposes changes to the text of the Meridian design manual contained in Section E and that's the residential design guidelines. The purpose of the text amendment is to address three things. To remove redundant guidelines already expressed in the document, to clarify the use of vinyl siding as an appropriate building material in certain circumstances and to add new language to address the treatment of residential facades in relationship to adjacent roadways. The third and fourth bullet points encompass most of the text changes proposed with the subject application, so -- except there is only three. Got me on that one. Bullet number three. Sorry. Addresses the use of vinyl siding as an appropriate building material if it creates visual interest in the design by using a mix of material, patterns, colors, and accented corner posts. Staff has had continuing dialogue with the vinyl siding institute to insure the guidelines proposed address the industry's concern and I think, actually, the partnership worked well on this, because I think they came up with some language that will help all materials as we are looking at them, whether it's vinyl or wood or brick, you know, it addresses long expanses of monotonous material is what it does. And, then, bullet number four addresses the design context for residential structures with an emphasis on perimeter of subdivisions where the rear and side facades are viewed from adjoining roadways. Meridian City Council September 7, 2010 Page 22 of 33 Because normally we are just concerned with the front of the houses for the most part, because that's all you see from the street. But, really, there is a whole -- at the end of the subdivision or the perimeter there is that whole back facade that faces the arterial roadways that are generally quite visible. The design manual will now further emphasize the architectural elements and detailing to use on all appropriate facades. This will include the following: Fenestration patterns, awnings, balconies, entries, porches, materials, decorative or ornamental detailing, exposed trusses, roof brackets, window trim, arches, and cornices to articulate facades. The Commission did recommend approval at their August 5th, 2010, public hearing. Jim Smith, who is the representative from the vinyl company spoke in favor. No one spoke in opposition. Mr. Smith again commented and we did receive written testimony from Nick Capisa, who is also from the vinyl siding institution. Key issues of the discussion by the Commission. There were none. And the Commission did add, however, or amended subsection 2.5 as follows: 4.1 where large wall areas are proposed architectural embellishment should be used to reduce monotony. And, then, in 4.2 they removed vinyl siding as discouraged as an exterior building material to cover large wall areas. Outstanding issue before City Council. To our knowledge there are none and we have not received any written testimony since the Planning and Zoning Commission hearing. And if you'd like to go over those underline and strike outs I can in more detail. I thought a lot of them really told the story better than you could in words. The significant one is there in the middle of the page where E 2.1.3.2 -- and, then, it goes on for another page. So, the next significant one is on the next page. Wow. It goes on for four pages. Sorry about that. Goes on a ways. A lot of them are just clerical or small. With that I'll answer any questions Council may have and Mayor. de Weerd: Council, any questions? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Anna, did -- did you run these changes through the architectural review committee that worked on these guidelines originally or at least get some of those good folks together and talk about them? Canning: I believe .the answer is yes. I'm pretty sure we did. Rountree: Okay. de Weerd: Any other comment or question? Canning: And, again, from the staff perspective I think in the -- the prohibition on vinyl, we weren't really -- I think what we ended up with was not really taking away that prohibition as much as it was really addressing what we were looking for out of all materials and that was variety and the texture and the materials and the patterns. So, I Meridian City Council September 7, 2010 Page 23 of 33 think our -- our uncomfortableness with vinyl was because it was generally used in -- the method it was used and not the material itself necessarily. Hoaglun: Madam Mayor and -- de Weerd: Mr. Hoaglun. Hoaglun: -- Anna, just to comment on that. I think the language you captured here does that, because that was the big concern of just having flat plain wall with no interest and I think that captures that. It's not that vinyl siding is bad, it's how it can be used and -- and it can be made to look good and I think that changes -- the changes you made in there captures that. So, I think that's a good move. de Weerd: Okay. This is a public hearing. testimony on this item? Okay. Is there anyone who would like to provide Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Seeing no interest in providing testimony, I move that we close the public hearing on Item 8-C. Hoaglun: Second. de Weerd: I have a motion and a second to close the public hearing on Item 8-C. All those in favor say aye. All aye. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I have a question for Bill. Do we have to propose a resolution or just new ordinances with these changes or what? Nary: It's anew -- it's an ordinance change. Rountree: Okay. Madam Mayor, I move that we approve an ordinance change to incorporate the text amendments that have been provided in Item 8-C. Canning: Clarification, Mayor. Mr. Nary, this is a Comprehensive Plan amendment. Nary: You're right. I'm sorry. It is just a -- it is just a resolution that I need to bring forward. I'm sorry. Meridian City Council September 7, 2010 Page 24 of 33 Rountree: Then change the ordinance to resolution in my motion. Bird: Second. de Weerd: Okay. I have a motion and a second to approve this amendment and for staff to bring back a resolution. Any discussion? Hearing none, roll call. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: It passes. I was going to say all ayes, but someone messed that up. Zaremba: Aye. MOTION CARRIED: ALL AYES. D. Public Hearing: TE 10-018 Southridge Subdivision No. 1 by Linder 109, LLC et al. Located on the Southwest Corner of West Overland Road and South Linder Road: Request for an 18-Month Time Extension to Obtain the City Engineer's Signature on the First Final Plat de Weerd: Okay. Item 8-D is a public hearing on TE 10-018. I will open this public hearing with staff comments. Canning: Thank you, Madam Mayor, Members of the Council. This is the Southridge Subdivision time extension. They did have -- they have exhausted their administrative time extensions, so now they are coming for Council approval. The site is generally located on the south side of Overland between Linder and Ten Mile. So, this the original preliminary plat for Southridge Subdivision and it was approved by Meridian City Council in February of 2007. The final plat for Southridge was approved on October 14th, 2008, but has not yet received city engineer's signature. So, they are requesting another 18 month time extension until August of -- they did receive approval for a time extension from the director until August. At this point the applicant is requesting approval of the second 18 month time extension to obtain the city engineer's signature on the first final plat for Southridge Subdivision. The subject preliminary plat consists of 189 residential building lots, 11 commercial or other lots, eight mega lots to be developed in the future and 31 common open space lots on 290.87 acres of land. The applicant has been unable to meet the UDC specified time requirements due to current economic conditions. To our knowledge there are no outstanding issues before City Council. We have received written testimony from Van Elg, the applicant's representative, and he's submitted a letter in agreement with the staff report. And staffs recommendation is for approval. And with that I'll answer any questions Council and Mayor may have. Meridian City Council September 7, 2010 Page 25 of 33 de Weerd: Council, any questions? This is a public hearing. Is there anyone who would -- oh, would the representative like to comment? I'll apologize. Elg: Oh, that's okay. Van Elg. I'm with The Land Group, 462 East Shore, No. 100, Eagle, Idaho. We are here for another time extension. We are very close to having a plat starting to move for the first phase of this project. We have modified some development plans. As you will recall, Council made some adjustments to that. We have to modify the development agreement as well. That is going to slow us down a little bit in getting final plat recorded. We should be submitting that shortly and there is nobody that wants to see this project move forward more than I do right now I think. So, we'd like to see this thing moving forward and we just do need a little extra time. de Weerd: Council, any questions of the applicant? Rountree: Does that mean there is a light at the end of the tunnel? Elg: I think there is. We have said that for awhile, but I think there is -- does seem to be some activity, at least on our part to do some -- to move this plat forward and complete the plans and -- and I'm working on the DA right now, so hopefully that should be resolved. There is just a number of owners involved in this -- in this DA now with the -- with all the different ownership that's out there and so we have to do a little bit more hand holding to try to make sure that their interests are being projected and somebody's not getting an upper hand on them and everybody is just a little gun shy right now, so it does take a little extra massaging. de Weerd: I guess, Van, there is also some neighbor issues that have been ongoing and certainly as we look at extending something we want to make sure that those that are impacted are listened to and their concerns are addressed. Elg: I know what you speak of and we have a meeting apparently with Pete -- our engineers are meeting with Pete to discuss an issue regarding drainage out there in Southridge phase one, so -- de Weerd: I think it's -- Elg: -- hopefully we can put that to rest, too. De Weerd: I think it's issues. Elg: There are some -- de Weerd: Some of it the city -- it is appropriate for us to help with the dialogue and others it's civil and we want to make sure these concerns are addressed. Elg: Very well. Understood. And Iwill -- I will address that with our engineers and with the owners as well. Meridian City Council September 7, 2010 Page 26 of 33 Canning: And, Madam Mayor, we have a meeting lined up tomorrow evening and The Land Group did volunteer to send their engineer to that meeting. We didn't feel it was appropriate at that one, but they did offer -- they have not shied away from taking responsibility in trying to address the concerns. de Weerd: Thank you. Are there any questions for the applicant? Okay. Thank you. Okay. This is a public hearing. Is there anyone who would like to provide testimony on this item? Okay. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: Seeing that there is no further public testimony, I move that the public hearing on TE 10-005 be closed. Zaremba: Second. de Weerd: I have a motion and a second to close the public hearing on Item 8-D. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: I move approval of TE 10-005 for an 18 month time extension for Southridge Subdivision. Zaremba: Second. de Weerd: I have a motion and a second to approve Item 8-D. Is there any discussion on this item? Hearing none, may we, please, have roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Department Reports Meridian City Council September 7, 2010 Page 27 of 33 A. Mayor's Office: Resolution No. 10-739: A Resolution of the Mayor and the City Council of the City of Meridian Reappointing Eric L. Jensen to Seat 7 and James L. Escobar to Seat 1 of the Meridian Development Corporation; and Providing an Effective Date de Weerd: Item 9-A we have Resolution 10-739. This would be the reappointment of Eric Jensen to seat seven and James Escobar to seat one of the MDC board. Any questions on this item? Zaremba: Madam Mayor? de Weerd: Mr. -- whatever your name is down at the end. Zaremba. Zaremba: The one that said yes, instead of aye. Sorry I threw everything off. I move that we approve Resolution 10-739, making the two appointments to MDC. Rountree: Second. de Weerd: I have a motion and a second to approve the reappointments on stated 9-A. If there is no discussion, Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. B. Mayor's Office: Resolution No. 10-740: A Resolution of the Mayor and the City Council of the City of Meridian Establishing Appointments for Members of the Meridian Impact Fee Advisory Committee de Weerd: Okay. Item 9-B is Resolution 10-740. Council, in front of you this resolution does ask for the appointment of David Fulkerson, Gene Strate, who is representing the realtor's association, Kent Mortensen, who is a representative for the BCA, Matt Adams, Tom LeClaire, Mark Bennett, and Steve Elliott, all citizens. If you have any questions I would be more than happy to answer those at this time. Rountree: Madam Mayor? de Weerd: Yes. Rountree: Is this the same group of folks that sat on this committee previously? Meridian City Council September 7, 2010 Page 28 of 33 de Weerd: Kent Mortensen replaces Joe Kunz, who is no longer with the BCA and he is the general member who they have requested to be his replacement. Rountree: The only reason I ask is that this is a very interesting area and an opportunity to get more people understanding how it works and I just wondered if there was an opportunity maybe to bring some folks that hadn't been through the process in, but if all these of folks are willing to serve on that advisory group, more power to them. de Weerd: There is that Matt Adams as well. He is replacing Angela Lundig. Rountree: Okay. de Weerd: Am I forgetting any of the other changes? I think the rest of them are returning. Nary: That's right. de Weerd: So, there is -- Rountree: There is some new -- there is some new folks and that's good. Madam Mayor, with that information I would move that we approve Resolution 10-740. Bird: Second. de Weerd: I have a motion and a second to approve Item 9-B. Is there any discussion? Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Works: Well #27 Project Close Out de Weerd: Item 9-C is our Public Work Department. I'll turn this over to Kyle. Radek: Madam Mayor, Council Members, thank you. the Public Works Department has invested a lot of effort in communicating with the Council what our capital improvement program is for the future. We have given you presentations and told you what we are going to do and we thought it appropriate to follow up when we complete significant projects in our capital improvements plan and show you what we have done and Brent Blake is here, he was the project manager on the Well 27 pump house project, which was the culmination of a series of projects to build Well 27 and he's going to provide a real quick project close out report to let you know what we have done. And just a few quick facts about Well 27 before he does that. The well is 651 feet deep. It Meridian City Council September 7, 2010 Page 29 of 33 has well screen from 531 feet to 651 feet. So, 120 feet of well screen and at 651 feet deep it has an artesian head 15.3 feet above ground. So, that means the well flows by itself without a pump at almost a thousand gallons per minute. We pumped that well 24 hours a day, seven days week, for two weeks in April for an unprecedented aquifer test as part of hydrogeologic frame work study. The well was accepted in late May and activated in June and ramped up in July. It has a capacity of about 2,500 gallons per minute, 75 pounds per square inch, which is about 3.6 million gallons per day. And since it was activated in July and August it's pumped 184 million gallons in those two months. And, Brent, can you go ahead and tell us about the project and how we did? De Weerd: Have you already taken Brent's thunder? Radek: Those were just interesting facts. Blake: Good evening, Madam Mayor, Members of Council. Again, my name is Brent Blake, I'm an engineering technician with the Public Works Department. Thank you very much for letting me have the opportunity tonight. I guess I will start out with a little background of the project. The actual production well for Well 27 was completed in early 2008 and it was anticipated that we design and build the pump house surrounding the production well at that time. However, that same time that was going on we were also experiencing some budget constraints and internally decided to delay the project. Later on that -- during that same year 2008 we were somewhat required to shut down Well 10 due to excess uranium levels at the time, so that kind of brought forward the need to go forward with the design and construction of Well 27 pump house. So, we, again, started that design process in November 2008. We got final construction plans approved in April -- April of 2009 and we bid that out for construction in May of 2009. Ultimately Challenger Companies became our contractor. They were awarded the bid in June of 2009 and construction of the well house actually commenced in July of 2009. Overall I think the construction process went very smooth. Had some minor changes, like we had to add a conduit for Idaho Power to get from the pole out by the street to the building. I somehow overlooked that in the design phase. Another one was the relocation of the emergency eye wash fountain inside the building itself. As far as construction schedule, we did miss our targeted completion dates by in excess of 51 days. That was partially due to the City of Meridian's somewhat fault and the contractor's fault. On the contractor's side, I guess, they failed to get the landscaping portion of the project done completely before the onset winter and we had our own problems I think as far as SCADA communications. We thought that it could communicate with SCADA with the tower and the setup that we had, but it turned out we needed a taller tower, I believe, at the -- at the water department, so we worked with the contractor, we let them go ahead and finish their -- their landscaping project throughout the spring months, I guess, of 2010 and that at that time we got that tower up and running as well. Overall, I guess I think that it went very well. As far as budgetwise, we -- the original budget we came in at approximately 412,000 and actual total project cost was approximately 411,000. So, with that I will close that presentation and let you ask me any questions. Meridian City Council September 7, 2010 Page 30 of 33 de Weerd: Thank you, Brent. Any questions, Council? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Thank you. And do the math or make a guess for me if you would -- about how many residential households does this satisfy the daily needs for? Radek: Generally -- generally speaking, awell -- a well goes for four or five thousand residences, but the way we -- the way we operate on the water supply side, we really can't think that way. We are driven by maximum daily demand, plus fire flow. I don't really work for Tom Barry, I work for Joe Silva, and so it's all about the fire flow when you -- when you're designing water infrastructure. de Weerd: Joe, what power you have. Silva: Madam Mayor, Members of the Council, it's also referred to as team work. Thank you. de Weerd: Well, I think he's heard your message. That's a good thing. Any other questions from Council? Thank you, Brent, for your report and your transparency. We appreciate it. Blake: Thanks. Item 10: Ordinances A. Ordinance No. 10-1455: An Ordinance of the City of Meridian, Idaho Amending Ordinance No. 09-1427, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2009 and Ending September 30, 2010, Appropriating Monies That Are to be Received by the City of Meridian, Idaho in the Sum of $817,377.00 and Allocating Expenditures and Providing an Effective Date. B. Ordinance No. 10-1456: An Ordinance, Pursuant to Idaho Code §50-1002 AND §50-1003, Providing for a Title and Findings, Providing for the Adoption of a Budget and the Appropriation of $68,263,267.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in Accordance with the Object and Purposes and in the Certain Amounts Herein Specified for the Fiscal Year Beginning October 1, 2010 and Ending September 30, 2011; to Levy All Such Appropriate Taxes and Levies as Authorized by Law Upon Taxable Property; and to Collect All Authorized Revenue; to Provide for Meridian City Council September 7, 2010 Page 31 of 33 the Waiving of the 2nd and 3rd Readings Pursuant to Idaho Code §50-902; and Providing for an Effective Date de Weerd: Thank you, Kyle. Okay. Item 10 under Ordinances. We have two ordinances, 10-1455 and 10-1456. Madam Clerk, will you, please, read these two ordinances by title only. Jones: Thank you, Madam Mayor, Members of the Council. City of Meridian Ordinance No. 10-1455, an ordinance of the City of Meridian, Idaho, amending Ordinance No. 09- 1427, the appropriation ordinance for the fiscal year beginning October 1st, 2009, and ending September 30th, 2010, appropriating monies that are to be received by the City of Meridian, Idaho, in the sum of 817,377 dollars and allocating expenditures and providing an effective date. Jones: City of Meridian Ordinance No. 10-1456, an ordinance pursuant to Idaho Code Section 50-1002 and 50-1003, providing for a title and findings, providing for the adoption of a budget and the appropriation of 68,263,267 dollars to defray the necessary expenses and liabilities of the City of Meridian in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1st, 2010, and ending on September 30th, 2011, to levy all such appropriate taxes and levies as authorized by the law upon taxable property and to collect all authorized revenue, to provide for the waiving of the second and third readings pursuant to Idaho Code Section 50-902 and providing for an effective date and the filing of a certified copy of this ordinance with the Secretary of State. de Weerd: Thank you. You have heard the reading of these two ordinances. Is there anyone who would like them read in their entirety? Okay. Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I move we approve Ordinance 10-1455 with suspension of rules and for the Mayor to sign and Clerk to attest. Rountree: Second. de Weerd: I have a motion and a second to approve Item 10-A. If there is no discussion, Madam Clerk, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council September 7, 2010 Page 32 of 33 Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I move that we approve Ordinance 10-1456 with suspension of rules and for the Mayor to sign and the Clerk to attest. Rountree: Second. de Weerd: I have a motion and a second to approve Item 10-B. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Just a comment if I may. Of course, this budget is on record, but I would like to state my appreciation to both the Mayor and all of the department heads who have put a great deal of effort into presenting us with a balanced budget and to repeat again how proud I am that they presented us a budget that does not require our permissible three percent increase in the levy. Just wanted to thank everybody for that. de Weerd: Thank you. Okay. Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. de Weerd: We are at the end of our agenda, Council. Do I have a motion to adjourn? Rountree: So moved. Bird: Second. de Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:38 P.M. (x,10 RECORDING ON FILE THESE PROCEEDINGS) MAYO MMY de WEERD DATE APPROVED Meridian City Council September 7, 2010 Page 33 of 33 ATTEST: JA E l.(,}1OLMAN, CITY ~~ CL~ER ° - = SJEAL Q ~9 COUNTY . ~ ~ti~aad ttt