Loading...
HomeMy WebLinkAboutVarsity Contractors Inc. for Janitorial ServicesAGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 6t" day of September , 2010, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Varsity Contractors, Inc., hereinafter referred to as "CONTRACTOR", whose business address is 2100 South Cole Road, Boise, ID 83709. INTRODUCTION Whereas, the City has a need for services involving Janitorial Services ; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor, excluding software, under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by JANITORIAL SERVICES AGREEMENT - page 1 Of 40 applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Exhibit C "Payment Schedule" attached hereto and by reference made a part hereof for aNot-To-Exceed amount of $108,579.72. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including ,but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) JANITORIAL SERVICES AGREEMENT - page 2 Of 40 September 30, 2011 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 This agreement may be renewed on an annual basis for up to four (4) additional one year periods. Contractor may request a review for a price adjustment no later than 60 day prior to the end of the current contract period. The City reserves the right to either accept or reject any price adjustments submitted by contractor for any contract extension. 3.3 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement, if default is not corrected by Contractor within seven (7) days, by giving written notification to Contractor. 3.4 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit C of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.5 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or c. Death of Contractor 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least forty-five (45) days notice to CITY. JANITORIAL SERVICES AGREEMENT - page 3 Of 40 In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation. of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the JANITORIAL SERVICES AGREEMENT - page 4 Of 4~ CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. JANITORIAL SERVICES AGREEMENT - page 5 Of 40 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 Varsity Contractors, Inc. Attn: Dwayne Gray 2100 South Cole Road Boise, ID 83709 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 8. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 10. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. JANITORIAL SERVICES AGREEMENT - page 6 Of 40 11. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 12. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 13. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 14. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 15. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 16. Changes: The CITY may, from time to time, request changes in the Scope of Work to be pertormed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. JANITORIAL SERVICES AGREEMENT - page 7 Of 4~ 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 19. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 20. Order of Precedence: The order or precedence shall be this Agreement, the Request for Proposal document, then Varsity Contractors, Inc. response to the RFP. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN VARSITY CONRTRACTORS, INC. ~,~ ~ y BY: / ~~~ TAMMY de EERD, MAYOR BY: Dwayne Gray Dated: ~ ~ ~ ~U~(~ Dated: ~~~ ~7 ~ °~u8 Attest: ~ ~ '°°° '~° ~• U ~ ',~, ~ ~ ~ o, ~~. ~, c N' .~ ti a ~ ~ ~, a, ~':: ~. ~ . JA C E LM N, CI Y~ ERK `~~' gyp, '~w~° ,~~,~` . •`~ JANITORIAL SERVICES AGREEMENT - page 8 Of 4<J Approved as to Content BY: KEITH ATTS, PU RASING MANAGER Dated: q 3 Approved as to Form DEPUTY CITY ATTORNEY Building Maint. Division Approval NAME: John McCormick TITLE: PW Business Operations Mgr. Dated: ~~~ ~/b JANITORIAL SERVICES AGREEMENT - page 9 Of 40 Exhibit A SCOPE OF WORK Varsity Contractors Inc. (contractor) shall be responsible for cleaning all facilities listed below, per the Scope of Work in the RFP and to the standard described in the following "Cleaning Standards". The "Cleaning Standards" shall be the guiding document used to determine cleaning satisfaction and compliance with this agreement. The City of Meridian Building Maintenance Technician will use this document to determine if satisfactory cleaning service has occurred and request correcting action if not. The "Minimum Cleaning Schedule" section attached hereto are minimum services provided regardless of the Technicians findings. Contractor shall supply all chemicals and obtain the City's approval prior to their use. Contractor will be responsible for managing all janitorial paper products for all facilities. Contractor will set minimum and maximum quantities, keep inventories between these levels and place orders through the Technician when needed. The Technician will place and receive and all orders. Contractor shall attend a monthly quality inspection walk through with the Manger to verify all standards are being met and to point out deficiencies. Locations to be cleaned are listed below. BUILDING TITLE LOCATION SQUARE FOOTAGE Cit Hall 33 East Broadwa ,Meridian 85,633 Police Station 1401 E. Watertower, Meridian 30,000 Water Administration 2235 NW 8 St., Meridian 10,635 Wastewater Admin 3401 N. Ten Mile, Meridian 4,490 Parks Field Office 11 West Bower, Meridian 3,360 Meridian Community Center 201 E. Idaho, Meridian 4,200 Figures are approximate. JANITORIAL SERVICES AGREEMENT - page 10 Of 40 Cleaning Standards The following cleaning standards shall be used on a daily basis and during the quality assurance inspection process to assess the quality of cleaning. A. Entrances 1. Mats and carpet shall be free of spots, stains, gum, dirt and debris without causing damage. They shall appear visibly and uniformly clean. Adjoining walls, doors and floor surfaces shall also be free of dust, soil and cleaner residue. 2. Glass and metal surfaces shall appear streak-free, film-free and uniformly clean. This includes the elimination of dust and soil from sills, ledges and heat registers. 3. Corners and thresholds shall be free of dust, cobwebs, dried-soil, crud, finish build-up and debris. These areas shall appear visibly and uniformly clean. This includes the elimination of cleaner residue and dried-slurry. 4. Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip- resistant seal and finish applied that result in a consistent high-shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 5. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. Walls behind waste/trash cans need to be cleaned. B. Elevators 1. Tracks shall be free of dirt and debris. Tracks shall appear visibly clean. This includes the elimination of standing water from wet cleaning procedures. 2. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without causing damage. They shall appear streak-free, film-free and uniformly clean. Bright metal surfaces shall be polished to ahigh-shine. This includes the elimination of polish residue and/or film. 3. Floors, carpet and cove bases shall be free of dust, cobwebs, dried soil, soil, gum, spots, stains and other debris. Hard/resilient floors shall have multiple coats of a slip resistant seal and finish applied that result in a consistent high-shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. JANITORIAL SERVICES AGREEMENT - page ~ ~ Of 4~ C. Corridors 1, Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip- resistantseal and finish applied that result in a consistent high-shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 2. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 3. Glass and metal surfaces shall appear streak-free, film-free and uniformly clean. This includes the elimination of dust and soil from sills, ledges and heat registers. 4. Water fountains shall be free of dust, cobwebs, soil, scale and water spots without causing damage. Bright work shall be disinfected and polished to a streak-free shine. Water fountains shall appear visibly and uniformly clean. This includes the elimination of film and cleaner residue. D. Stairwells Rails and walls shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This included the elimination of film, streaks, lint, standing water, cleaner residue or film. 2. Steps and landings shall be free of dust, cobwebs, dried soil, gum, stains and debris. This includes risers and cove bases. These surfaces shall appear uniformly smooth and clean without leaving dust streaks, lint, standing water, cleaner residue or film. E. Restrooms Special Note: Maintaining a sanitary restroom environment that minimizes the possibility ofcross-infection is considered of the highest priority by CITY. Sanitation levels shall be closely monitored by inspection, and approved testing methods. 1. Dispensers shall be free of dust, dried-soil, bacteria and soil without causing damage. These surfaces shall appear visibly and uniformly clean and disinfected. This includes the elimination of film, streaks and cleaner residue. Dispensers shall be refilled when required with proper expendable supply item. 2. Hardware shall be free of dust, soil, bacteria and scale without causing damage. Bright work shall appear visibly and uniformly clean, disinfected and JANITORIAL SERVICES AGREEMENT - page 12 Of 4Q polished to a streak-free shine. This includes the elimination of polish residue. 3. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film without causing damage. They shall appear visibly and uniformly clean, and polished-dry. This includes the elimination of streaks, embedded soil, film and water spots. 4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal framework shall appear streak-free, film-free and uniformly clean. 5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil, organic matter, cleaner residue and scale without causing damage. These fixtures shall appear visibly and uniformly clean, disinfected and polished-dry. This includes the elimination of streaks, film and water spots. 6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without causing damage. Partitions shall appear visibly and uniformly clean, disinfected and polished-dry. This includes the elimination of streaks and film 7. Waste containers shall have contents removed and can liners replaced. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 8. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without causing damage. These surfaces shall appear visibly and uniformly clean/disinfected. This included the elimination of film, streaks and cleaner residue. Ceramic walls, wainscots, metal kick plates, handles and push plates on doors shall also be polished-dry. 9. Floors and baseboards shall be free of dust, cobwebs, soil, gum, stains and debris. Floors shall have multiple coats of aslip-resistant seal/finish applied that results in a consistent high-shine, unless otherwise directed by CITY. Floors and cove bases shall appear visibly and uniformly clean and disinfected. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 10. Air vents shall be free of dust, cobwebs, and soil. This also pertains to air distribution units and exhaust vents. They shall appear visibly and uniformly clean. 11. Light fixtures shall be free of dust, cobwebs, and soil without causing damage. Diffusers shall remain in proper position, and appear streak-free and uniformly clean. JANITORIAL SERVICES AGREEMENT - page 13 Of 4.O F. Common Areas and Copier Areas 1. Counters and equipment shall be free of dust, cobwebs, dried-soil and soil without causing damage. They shall appear visibly and uniformly clean. This includes the elimination of cleaner residue, streaks and film. 2. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 3. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of aslip-resistant seal and finish applied that result in a consistent high- shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This included the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. G. Offices/Cubicles Common area furniture and equipment shall be free of dust, cobwebs, dried- soiland soil without causing damage. They shall appear visibly and uniformly clean. This includes the elimination of cleaner residue, streaks and film. Individual office desks and work surfaces will be cleaned by CITY of Meridian employee. 2. Lamps shall be free of dust, cobwebs, dried-soil and soil without causing damage. Lamps shall appear visibly and uniformly clean. This includes the elimination of streaks, cleaner residue and film. 3. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 4. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. JANITORIAL SERVICES AGREEMENT FY 10-1 1 - page 14 Of 4~ 5. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without causing damage. Partitions shall appear visibly and uniformly clean. This includes the elimination of streaks, film and cleaner residue. 6. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of aslip-resistant seal and finish applied that result in a consistent high- shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. H. Kitchens/Breakrooms 1. Cabinets, refrigerator and microwave exterior tops, sides and front shall be cleaned and free of dust, soil, cleaner residue and soap film. Sinks and fixtures shall be clean and sanitized. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of any offensive odor emitting from the container. Walls adjoining waste container require special attention and need to be kept clean. 3. Floors and Baseboards shall be free of dust, cobwebs, soil, gum, stains and debris. Floors shall have multiple coats of aslip-resistant seal/finish applied that results in a consistent high-shine, unless otherwise directed by CITY. Floors and cove bases shall appear visibly and uniformly clean and disinfected. This included the elimination of dust streaks, lint, standing water, cleaner residue and film. 4. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. I. Conference Rooms 1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be JANITORIAL SERVICES AGREEMENT FY 'I ~-~ 'I - page ~ 5 Of 4~ cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 3. Tables and chairs shall be free of dust and soil. These surfaces shall appear visibly and uniformly clean and free of all finger prints. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of aslip-resistant seal and finish applied that result in a consistent high- shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. J. Reception Areas 1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 3. Tables and chairs shall be free of dust and soil. These surfaces shall appear visibly and uniformly clean. Tables are to be wiped clean and dried spot free. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of aslip-resistant seal and finish applied that result in a consistent high- shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. Chairs shall be moved occasionally to vacuum underneath. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. K. Miscellaneous Air vents shall be free of dust, cobwebs, and soil. This also applies to air distribution units and exhaust vents. They shall appear visibly and uniformly clean. JANITORIAL SERVICES AGREEMENT FY ~ O-'I 'I - page ~ 6 Of 4~ 2. Light fixtures shall be free of dust, cobwebs, and soil without causin damage. Diffusers shall remain in proper position, and a g and uniformly clean. ppear streak-free 3. Ceilings shall have all cobwebs removed. 4. Microwave interior and refrigerator services for an additional fee. L. Janitor Closets and Storeroom interior shall be defined as additional Shelves -Shall be free of dust, cobwebs, dried-soil and soil. They shall appear visibly and uniformly clean. Supplies and equipment shall be stocked/organized, neatly on shelves. 2. Janitor carts shall be free of dust, cobwebs, dried-soil and soil. They shall appear visibly and uniformly clean. Supplies and equipment stored on janitor carts shall also be free of dust and soil, and organized, neatly. 3. Walls shall be free of dust, cobwebs, dried-soil and soil without causin damage. They shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 4. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soa film. Utility sinks shall appear visibly and uniformly clean. This includes the elimination of streaks, embedded soil, film and water spots. 5. Bright work shall be cleaned, de-scaled and polished. 6. Floors shall be free of dust, dried-soil, Hard/resilient floors shall have multiple coats of aoslip-res stant seal and finish applied that result in a consistent high-shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. M. Trash RemovaU7'rash Containers 1. Waste removal shall be to containers designated by CITY and shall be deposited in such a manner that contents will not fly around causing a mess or nuisance. 2• Waste containers shall be fitted with a liner. JANITORIAL SERVICES AGREEMENT FY 1 O-1 1 - page 17 of 40 Exhibit B Task Frequency Sheets Contact: Eric Jensen Phone: (208) 489-0374 Fax: City Hall 33 E BROADWAY AVE Internal Stairwells and Main Halls from all Entry Doors, all Stairwell Doors, & Elevators Task Weekl Month) Quarter) Comments Carpet Areas 8~ Floor Mats: 5x Thoroughly vacuum using beater bar/brush type vacuum, out minimum 40 feet. Hard surface floors: 5x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner Hard surface floors: 1 x This includes all hard Scrub and buff surface floors in cit hall Annually Strip all the and linoleum floors Apply wax and sealer to all the Annually and linoleum floors Elevator Cars Task Weekly Monthly Quarter) Comments Floor: Tile 5x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner Walls: Wipe down with 5x a ro riate streak free cleaner JANITORIAL SERVICES AGREEMENT FY ~ 0-'I ~ - page ~ 8 Of 40 Elevator control panel: 5x (inside and outside elevator) Wipe clean with appropriate sanitizin cleaner. Door Threshold: (all floors) Vacuum, then wipe clean with 5x appropriate no-buildup metal cleaner. All Occupied Office Spaces -All floors Task Weekl Month) Quarter) Comments Trash: 5x Empty (new can liner if needed Floors: Vacuum entire office 5x area (individual offices, halls, co ier room etc Dust: Top of all furniture, 1 x equipment, counters, picture frames etc Recycle Bins: Empty recycle 1x bins in each cubicle and office IIArt Gallery - 3rd Floor II I Task Weekly I Monthly ~ Quarterly I Comments Trash: 5x Empty (new can liner if needed Floors: Vacuum entire gallery 5x area Dust: Top of all furniture, 1x equipment, counters, picture frames etc ~ All Building Entrances and Basement Elevator Approaches Task Weekly I Monthly I Quarterly I Comments JANITORIAL SERVICES AGREEMENT FY ~ O-'I 'I - page ~ 9 Of 4~ City Hall 33 E BROADWAY AVE Clean trash receptacles 1 x Vacuum steps and landing 5x area, Vacuum floor mats with beater bar/brush. Hard surface floors, vacuum 5x then remove spills/stains with non-buildup cleaner. Spray buff monthly 1x Clean doors and glass, Clean 5x and sanitize door handles Kitchen and Break Areas Task Weekl Monthl Quarterl Comments Clean and sanitize counters and table to s 5x Clean sinks and fixtures 5x Clean top and front of 5x Not required to clean inside refrigerators and microwave of appliances. ovens Floors: Hard surface treat as 5x See Internal Stairwells above, carpet vacuum dail above. Towel Dispensers: Check 5x dail and refill as needed General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekl Monthl Quarterl Comments See hall and entrance Vacuum low traffic halls, entire 1x requirements above. offices and entire conference Backpack vacuuming in room these areas are exactable Mechanical Agitation of halls, 1 x entire offices and entire conference rooms Empty wastebaskets (new 5x liners as needed JANITORIAL SERVICES AGREEMENT FY ~ ~-'I 'I - page 2~ Of 4~ City Hall 33 E BROADWAY AVE Dam wi a and dr counters 5x Clean and sanitize drinking 5x fountains Doors: Clean and sanitize 5x handles both sides Doors: Clean glass, both 5x sides High dusting: 1x Window led es Vacuum or clean vents and 1 x Determine which week grills (low and high) including ceilin Dust tops of cabinets, pictures 1 x Determine which week frames, led es and artitions S of clean walls, artitions 5x Window Blinds: Determine which week Dust 1 x Wipe blinds with no streak, no Annually Determine which month buildup cleaner or ultra sonic clean. Spot clean all other doors and 5x Check daily, clean as li ht switches needed Polish or clean kick plates and 1 x handrails Carpet: 5x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on car et. Restroom Cleaning (all floors, including showers in basement) Task Weekl Month) Quarter) Comments Empty trash and waste 5x containers Refill all dispensers 5x a er, soa ,etc. Chan a air fresheners 2x JANITORIAL SERVICES AGREEMENT FY ~ 0-1 ~ - page 21 Of 4~ City Hall 33 E BROADWAY AVE Clean mirrors and bri ht work 5x Clean and sanitize toilets and 5x urinals, sinks, counters and artitions Clean furnishings (shelving, 5x dis ensers, etc Thorough cleaning & sanitation of SHOWER walls 5x and floors. S of clean walls 5x Rinse and sanitize all the and 5x linoleum floors Pour water into floor drain 5x Clean and sanitize door 5x handles and lates Machine clean floors and 1 x 1 S` week of month baseboard includes buffin Perform hi-low Bustin 1x Basement (Occupied Office Space) Empty trash, new liners as 1 x needed Vacuum floor, remove 1x stains/spills with no-buildup cleaner Dust flat surfaces 1x Basement (Workout Area) Empty trash, new liners as 1x needed JANITORIAL SERVICES AGREEMENT FY "I Q-~ ~ - page 22 Of 4Q Vacuum floor, remove 1 x stains/spills with no-buildup cleaner Dust flat surfaces 1x Wipe down equipment 1x DAY PORTER DUTIES -CITY HALL LOCATION Task Weekl Monthl Quarterly Comments Windows, breakroom ,paper 5x 2 hours daily, between towels, and restrooms hours of 12:00 p.m. and 2:00 .m. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be placed in the City Hall dumpster located on the south side of the building o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY ~ 0-~ ~ - page 23 Of 40 Task Frequency Sheets Cantact: Jeff Lav~y Phoned (208) 888-6678 Fax° X208) 846- POLICE STATI ON 1401 E Watertower Admin Bld Task Weekl Month) Quarter) Comments Carpet Areas 8~ Floor Mats: 5x Thoroughly vacuum using beater bar/brush t e vacuum, Hard surface floors: Vacuum loose dirt & debris, 5x then remove stains/spills with non-tracking, no-buildup cleaner Strip all the and linoleum floors Annually Apply wax and sealer to all the and linoleum floors Annually Hard surface floors: Scrub and buff 1x Vacuum low traffic halls, entire 5x offices and entire conference room Empty wastebaskets (new 5x liners as needed) Damp wipe and dry counters 5x Clean and sanitize drinking 5x fountains Doors: Clean and sanitize 5x handles both sides Doors: Clean glass, both 5x sides High dusting: 5x Window ledges Vacuum or clean vents and 1x Determine which week grills (low and high) including ceiling JANITORIAL SERVICES AGREEMENT FY 'I ~-~ 'I - page 24 Of 4~ POLICE STATION 1401 E Watertower ~~ Dust tops of cabinets, pictures 1x Determine which week frames, ledges and partitions Spot clean walls, partitions 5x 1x Window Blinds: Dust Wipe blinds with no streak, no Annually Determine which month buildup cleaner or ultra sonic clean. Spot clean all other doors and 5x Check daily, clean as light switches needed Polish or clean kick plates and 3x handrails Carpet: 5x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on carpet. Kitchen and Break Areas Task Weekl Month) Quarter) Comments Clean and sanitize counters and table tops 5x Required for Maintenance and Operations building onl Clean sinks and Fixtures 5x See above Clean top and front of See above. Not required to refrigerators and micro wave 5x clean inside of appliances oven Clean hard surface floors 5x See above treat as above Towel dispensers 5x See above Check and refill as necessa Empty waste basket (New 5x See above liners as needed Restroom Cleaning Task Weekly Monthly Quarterly Comments Em t trash and waste JANITORIAL SERVICES AGREEMENT FY 'I ~-~ 'I - page 25 Of 4~ POLICE STATION 1401 E Watertower A containers 5x Refill all dispensers 5x (paper, soap, etc.) Refill air fresheners 2x Clean mirrors and bright work 5x Clean and sanitize toilets and 5x urinals, sinks, counters and partitions Clean furnishings (shelving, 5x dispensers, etc) Thorough cleaning & 5x sanitation of SHOWER walls and floors. Spot clean walls 5x Rinse and sanitize all the and 5x linoleum floors Pour water into floor drain 5x Clean and sanitize door 5x handles and plates Machine clean floors and 1x 1St week of month baseboard includes buffing Perform hi-low dusting 1x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be hauled to the dumpster located behind vacant admin bldg o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY ~ ~-~ ~ - page 26 Of 4~ Task Frequency Sheets C:nntar_t~ Rir•.k C;lint~n Phone: (2081888-5242 Fax: (208) 884-1159 i ARTM E NT =. 235 N W 8t St Admi n Buildin a nd Opera tions Buildi n Task Weekly Monthly Quarterly Comments Carpeted 8~ Hard Surface 3x Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, break rooms Thoroughly vacuum high traffic areas using beater bar/brush type vacuum Hard surface floors: 3x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner Hard surface floors: 1 x Machine clean floors and baseboard includes buffing Strip all the and linoleum floors Semi-Annually Apply wax and sealer to all the Semi-Annually and linoleum floors Empty wastebaskets (new 3x liners as needed) Damp wipe and dry counters 3x in common areas/reception areas/ copier/fax areas Clean and sanitize counters 3x and table tops in kitchen areas Clean and sanitize all kitchen 3x sinks and fixtures Clean top and front of refrigerators and micro wave 3x JANITORIAL SERVICES AGREEMENT i=Y 10-11 - page 27 Of 40 ~~ T E R D EPARTMENT 2235 NW 8 St oven Clean and sanitize drinking 3x fountains Doors: Clean and sanitize 3x handles both sides Doors: Clean glass, both 3x sides High dusting: 1x Window ledges Vacuum or clean vents and 1x Determine which week grills (low and high) including ceiling Dust tops of cabinets, pictures 1x Determine which week frames, ledges and partitions Spot clean walls, partitions 3x 1x Window Blinds: Dust Wipe blinds with no streak, no Annually Determine which month buildup cleaner or ultra sonic clean. Spot clean all other doors and 3x Check daily, clean as light switches needed Polish or clean kick plates and 3x handrails Carpet: 3x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on carpet. Restroom Cleaning Task Weekly Monthly Quarterly Comments Empty trash and waste 3x containers Refill all dispensers 3x (paper, soap, etc.) Refill air fresheners 2x Clean mirrors and bright work 3x JANITORIAL SERVICES AGREEMENT FY 'I ~-~ ~ - page 28 Of 4~ TE # 2235 NW 8 St Clean and sanitize toilets and 3x urinals, sinks, counters and partitions Clean furnishings (shelving, 3x dispensers, etc) Thorough cleaning & sanitation of SHOWER walls 3x and floors. Spot clean walls 3x Rinse and sanitize all the and 3x linoleum floors Pour water into floor drain 3x Clean and sanitize door 3x handles and plates Machine clean floors and 1x 1St week of month baseboard includes buffing Perform hi-low dusting 1x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be hauled to the dumpster located behind the admin bldg o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY ~ ~-'I 'I - page 29 Of 4~ Hamm tsuiiam Task Weekly Monthly Quarterly Comments Carpeted 8 Hard Surface 3x Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, break rooms Thoroughly vacuum high traffic areas using beater bar/brush type vacuum Hard surface floors: 3x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner Hard surface floors: 1 x Machine clean floors and baseboard includes buffing JANITORIAL SERVICES AGREEMENT FY ~ ~-'I 'I - pag@ 3Q Of 4~ WAST handles both sides Doors: Clean glass, both 3x sides High dusting: 1x Window ledges Vacuum or clean vents and 1 x Determine which week grills (low and high) including ceiling Dust tops of cabinets, pictures 1x Determine which week frames, ledges and partitions Spot clean walls, partitions 3x Window Blinds: 1x Dust Wipe blinds with no streak, no Annually Determine which month buildup cleaner or ultra sonic clean. Spot clean all other doors and 3x Check daily, clean as light switches needed Polish or clean kick plates and 3x handrails Carpet: 3x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on carpet. Restroom Clean ing Task Weekly Monthly Quarterly Comments Empty trash and waste 3x containers Refill all dispensers 3x (paper, soap, etc.) Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and 3x urinals, sinks, counters and partitions Clean furnishings (shelving, 3x dispensers, etc) JANITORIAL SERVICES AGREEMENT FY ~ 0-'I ~ - page 3~ Of 4~ WASTEWATER Thorough cleaning & sanitation of SHOWER walls 3x and floors. Spot clean walls 3x Rinse and sanitize all the and 3x linoleum floors Pour water into floor drain 3x Clean and sanitize door 3x handles and plates Machine clean floors and 1 x 1St week of month baseboard includes buffing Perform hi-low dusting 1x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be hauled to the dumpster located behind the admin bldg o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY 'I ~-~ ~ - page 32 Of 4~ PARKS FIELD Task Weekly Carpeted & Hard Surface Areas: 3x Vacuum all traffic halls, stairs, entire offices and entire conference room, break rooms Thoroughly vacuum high traffic areas using beater bar/brush type vacuum Monthly I Quarterly Comments Hard surface floors: 3x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner. Hard surface floors: 1x Machine clean floors and baseboard includes buffing Strip all the and linoleum floors Semi-Annually Apply wax and sealer to all the and linoleum floors Semi-Annually Empty wastebaskets (new 3x liners as needed) Damp wipe and dry counters 3x in common areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in kitchen areas 3x Clean and sanitize all kitchen 3x sinks and fixtures Clean top and front of refrigerators and micro wave 3x oven Clean and sanitize drinking 3x fountains Doors: Clean and sanitize 3x handles both sides JANITORIAL SERVICES AGREEMENT FY "I O-~ "I - page 33 of 40 PARKS F I ELD O FFI Doors: Clean glass, both 3x sides High dusting: 1x Window ledges Vacuum or clean vents and 1x Determine which week grills (low and high) including ceiling Dust tops of cabinets, pictures frames, ledges and partitions 1x Determine which week Spot clean walls, partitions 3x Window Blinds: 1x Dust Wipe blinds with no streak, no buildup cleaner or ultra sonic Annually Determine which month clean. Spot clean all other doors and 3x Check daily clean as light switches , needed Polish or clean kick plates and 3x handrails Carpet: 3x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on carpet. Restroom Cleaning Task Weekly Monthly Quarterly Comments Empty trash and waste 3x containers Refill all dispensers 3x (paper, soap, etc.) Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and 3x urinals, sinks, counters and partitions Clean furnishings (shelving, 3x dispensers, etc) Thorough cleaning & sanitation of SHOWER walls JANITORIAL SERVICES AGREEMENT FY 'I O-~ ~ - page 34 Of 40 PARKS FI ELQ OF FICE 11 W Bower St and floors. 3x Spot clean walls 3x Rinse and sanitize all the and linoleum floors 3x Pour water into floor drain 3x Clean and sanitize door handles and plates 3x Machine clean floors and baseboard includes buffing 1 x 1St week of month Perform hi-low dusting 1 x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be hauled to the dumpster located behind the admin bldg o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY 1 ~-~ ~ - page 35 Of 4~ COMMUNITY CENTER 213 E Idaho St. Task Weekly Monthly Quarterly Comments Carpeted 8 Hard Surface 3x Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, break rooms Thoroughly vacuum high traffic areas using beater bar/brush type vacuum Hard surface floors: 3x Vacuum loose dirt & debris, then remove stains/spills with non-tracking, no-buildup cleaner. Hard surface floors: 1 x Machine clean floors and baseboard includes buffing Strip all the and linoleum floors Semi-Annually Apply wax and sealer to all the Semi-Annually and linoleum floors Empty wastebaskets (new 3x liners as needed) Damp wipe and dry counters 3x in common areas/reception areas/ copier/fax areas Clean and sanitize counters 3x and table tops in kitchen areas Clean and sanitize all kitchen 3x sinks and fixtures Clean top and front of refrigerators and micro wave 3x oven Clean and sanitize drinking 3x fountains Doors: Clean and sanitize 3x handles both sides Doors: Clean glass, both 3x JANITORIAL SERVICES AGREEMENT FY ~ ~-'I ~ - page 36 Of 4~ COM M UNITY CENTER 213 E Idaho St. sides High dusting: 1x Window ledges Vacuum or clean vents and 1x Determine which week grills (low and high) including ceiling Dust tops of cabinets, pictures 1 x Determine which week frames, ledges and partitions Spot clean walls, partitions 3x Window Blinds: 1x Dust Wipe blinds with no streak, no Annually Determine which month buildup cleaner or ultra sonic clean. Spot clean all other doors and 3x Check daily, clean as light switches needed Polish or clean kick plates and 3x handrails Carpet: 3x Any stain smaller than the Remove all spots/stains on size of a dinner plate This carpet. includes any gum on carpet. Restroom Cleaning Task Weekly Monthly Quarterly Comments Empty trash and waste 3x containers Refill all dispensers 3x (paper, soap, etc.) Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and 3x urinals, sinks, counters and partitions Clean furnishings (shelving, 3x dispensers, etc) Thorough cleaning & 3x sanitation of SHQWER walls JANITORIAL SERVICES AGREEMENT FY ~ 0-'I ~ - page 37 Of 4~ CO M M U N I TY CENTER 213 E Idaho St. and floors. Spot clean walls 3x Rinse and sanitize all the and linoleum floors 3x Pour water into floor drain 3x Clean and sanitize door handles and plates 3x Machine clean floors and baseboard includes buffing 1 x 1 Sc week of month Perform hi-low dusting 1x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all except designated lights. o All trash is to be hauled to the dumpster located behind the admin bldg o Cleaning supervisor to inspect prior to leaving work JANITORIAL SERVICES AGREEMENT FY ~ ~-~ ~ - page 3$ Of 4~ JANITORIAL SERVICES AGREEMENT FY 'I ~-'I ~ - pag@ 39 Of 4~ Exhibit C PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed TASK DESCRIPTION MONTHLY AMOUNT A. City Hall $6,334.09 $76,009.08 g Police Station including K9 facility $1,521.10 $18,253.20 C. Water Administration $485.44 $5,825.28 D. Wastewater Administration $263.60 $3,163.20 E. Parks Field Office $224.05 $2,688.60 F. Meridian Community Center $220.03 $2,640.36 TOTAL $9,048.31 $108,579.72 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. JANITORIAL SERVICES AGREEMENT FY 10-11 - page 40 Of 40