Loading...
HomeMy WebLinkAbout2010 08-24Meridian City Council Meeting August 24, 2010 A Council meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, August 24, 2010, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, President David Zaremba, Charlie Rountree, Keith Bird, and Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Anna Canning, Caleb Hood, Warren Stewart, James Leslie, Mark Niemeyer, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd de Weerd: I would like to welcome you all here this evening. Thank you for joining us. For the record, it is Tuesday, August 24th at 7:00 p.m. We will start tonight's meeting with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance de Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation de Weerd: Item No. 3 is our community invocation. Is Pastor -- I don't see Pastor Ed Kreiner. Item 4: Adoption of the Agenda de Weerd: So, we will go ahead and skip to Item 4, which is adoption of the agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: A couple items to amend onto the agenda here. Under the Consent Agenda, under 5-K, that resolution number is 10-736. And under Item 10 -- 10-A, Ordinance -- that ordinance number is 10-1454. And with those changes, Madam Mayor, I move adoption of the agenda as presented. Meridian City Council August 24, 2010 Page 2 of 24 Rountree: Second. Zaremba: Second. de Weerd: I have a motion and a second to approve the agenda as presented. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda A. Approve Minutes of July 6, 2010 Special City Council Meeting B. Approve Minutes of July 7, 2010 Special Budget Hearing C. Approve Minutes of July 27, 2010 City Council Regular Meeting D. Approve Minutes of August 3, 2010 City Council Special Meeting E. Approve Minutes of August 10, 2010 Special Workshop F. Approval of a Sewer Main Easement for the Paramount South Sewer Extension for Linder Self Storage by CRS 8, LLC G. Intergovernmental Memorandum of Understanding (MOU) for Use of Meridian Police Department Canine Holding Facility Between the City of Meridian and Ada County Sheriffs Office H. Hubble Homes LLC. Agreement to Fund the Developers Proportionate Share of the Extension of the Black Cat Sewer Line as an Alternate to Constructing the Required Temporary Off-Peak Station for the Eastancia Subdivision I. Development Agreement for Approval: RZ 09-002 Request for Rezone of 10.13 acres from R-8 (Medium Density Residential) to TN-R (Traditional Neighborhood Residential) Zone for Crossfield by Pride, LLC Located at the South Side of West Ustick Road and West of North Blairmore Way J. Addendum to Development Agreement for Approval: MDA 10- 006 Spring Creek Ustick (aka Ashtyn Park) by Douglas Clegg Located at 3165 N. Meridian Road: Request for Modification to the Existing Development Agreement to Allow for Development of an Assisted Living Facility of a Professional Meridian City Council August 24, 2010 Page 3 of 24 Office Park as Previously Proposed K. Resolution No. 10-736: A Resolution Approving Submission of the Community Development Block Grant (CDBG) Program Year 2010 Action Plan to the United States Department of Housing and Urban Development; Authorizing the Mayor and City Clerk to Execute and Attest the Same on Behalf of the City of Meridian; and Providing an Effective Date de Weerd: Item 5 is our Consent Agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: As noted under 5-K, that resolution number is 10-736 and with that noted, move approval of the Consent Agenda and that the Mayor authorize to sign and the Clerk attest. Rountree: Second. de Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Madam Clerk, will you call roll. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Community Items/Presentations A. Presentation by Chief Niemeyer to Recognize and Honor Citizens Christy and Elizabeth Jacobs, and the Meridian Fire Department de Weerd: Item 6 is our Community Presentation. Chief Niemeyer has a presentation for two ladies that have joined us tonight. They are visitors to our community and the chief will tell the story. Niemeyer: Madam Mayor, Members of Council, thank you. I was notified in an a-mail from one of our engine captains on the 21st of July that he would like to recognize some civilians that we have in our community that really made a difference in a woman's life and so at this time I would like to invite Sondra Rollins and her daughter Christy Jacobs. We also have Elizabeth, but Elizabeth is working tonight and couldn't get out of work, so she is stuck at work. So, if you guys could join me up here. Sondra and Christy were Meridian City Council August 24, 2010 Page 4 of 24 driving through town -- Sondra lives here in Meridian and Christy lives in Silver Valley. Way north. They were driving through town and happened to notice an elderly lady that had fallen and was laying on the ground in front of her house and so Sondra turned the car around -- she was driving, turned the car around and they went back to assist this -- this lady. Called 911 and our engine captain and his crew showed up and began talking to the lady and realized that she had been laying there for four hours plus crying out for help and couldn't get any. She had bilateral knee replacements and so she couldn't crawl to any phone and she didn't have a phone with her and so I'd like to share with you the a-mail that I got from this engine company captain. It says: Chief, this call has some big hearted folks that stopped to help a 73 year old woman on the ground. The woman had gone outside to feed some birds, fell down, and tried for four plus hours to get help from anyone passing by. She was all scratched up from trying to pull herself up onto a nearby tree. She couldn't crawl, because of two knee replacements. I think had they not stopped it may have been the paper guy that found her in the morning. They would have my vote to be recognized by the department, sincerely, Captain Rountree. So, it was Tyler's crew that went out and assisted this elderly woman. She did great. She did fine. But had it not been for a member of our community and her daughter and her granddaughter, who can't be here, we don't know how long this woman would have laid there. So, I would like to offer up two certificates -- now, I am following a mom's request. The mom said all I was doing was driving. I'd really like you to recognize my daughter and granddaughter. So, I told Sondra I will honor that request, but I'm still bringing you up in front of everybody. So, she is up here with us. So, this certificate of appreciation is presented to Christy Jacobs in recognition of your quick actions in assisting a fellow community member. Given this 24th day of August, 2010, and it's signed by myself and also the Mayor and we do have one for your daughter and so we will let you give that to her and, again, we thank you for taking the time to stop. We appreciate it. de Weerd: Well, you can visit our community anytime. We certainly appreciate that. You know, that is what makes our community unique is we have people like yourself who have big hearts and they don't just drive by and I'm hoping that you were the first ones to drive by, but, you know, it's -- we just appreciate that you added to why this community is a special place to be. So, thank you for joining us here tonight and letting us recognize your -- your great act of compassion. So, thank you. B. Meridian Arts Commission Report: Artwork for Art in Public Spaces -Permanent City Hall Art Collection de Weerd: Item 6-B is our Meridian Arts Commission report and I will ask Meg to, please, join us. Glasgow: Well, thanks for having me here tonight. All kinds of good news. It's kind of fun. de Weerd: Yes. Meridian City Council August 24, 2010 Page 5 of 24 Glasgow: Do we have the pictures coming through? Did Emily prepare those? Holman: No, I don't have any for -- I haven't had anything. Bill, did you have anything? Nary: I thought they were on the packets. Holman: Meg, they might be in their packets. Hoaglun: Madam Mayor, under the community items presentations on the -- those pictures are there. de Weerd: Are we able to pulls those up? I have the piece I have. Glasgow: Okay. Mayor, if you would like to share that with the Council, then, because, I apologize, I thought Emily was -- Hoaglun: Meg, while they are doing that, I might ask you -- there were two that were in our packet and one gave the little thing of the picture and, then, it gave the -- the bio, for example. Is that one you want us to look at, or do you just want us to be looking at the. -- Glasgow: I believe there is three that- the Council -- or that we are recommending to Council for purchase for the Art In Public Spaces project. This is an initiative that we set off with the completion of Meridian City Hall to purchase original art done by artists from our community and we were very pleased this go around, we send out a call to artists across the entire Treasure Valley. We had 11 very, very qualified artists submit and we looked at a number of pieces and out of that we distilled it down to these three that we felt were the best -- really, the cream of the crop. Wonderful. This is the first one. This is an oil painting done by a Meridian artist Mark Manwaring. Anna's teasing us tonight. So, Mark Manwaring is a long time Meridian artist. You might remember him from doing his silent heroes series. He's done a lot of work with firefighters and that sort of work. In fact, Mayor has a print of his in the -- in her office upstairs. He's been recognized nationally. His work -- some of his images are published -- two collectible items, like a company like the Bradford Exchange, very very accomplished artist. This particular painting caught our eye for a number of reasons. The composition of the painting, the light coming through, it's just a cheerful scene that is reminiscent of, you know, many, many streets walking through Meridian. So, that was one we identified early on as one that we would like to purchase for the city's permanent art collection. Do we have a second one to look at? Excellent. William Gardoski. Again, another long time Meridian resident. This particular painting, again, is an oil painting that he did just recently for our consideration. This was, obviously, of the creamery, the Meridian creamery. This is a painting that he composed based on historical fact and research he did from historical photographs, some was artistic license, and a little bit of imagination kind of pulled in together and his work is I think remarkable, because he only uses 11 colors in this particular pallet and very small fine paint brush, as you can see from the fine, fine detail in this particular piece and he, generally, works, he says, about 20 paintings at a time, Meridian City Council August 24, 2010 Page 6 of 24 because he does everything so slowly and most of his paintings about 100 hours to complete. So, we thought this was a really wonderful image to be included in the city's art collection as well. Particularly the significance of the site of where Meridian Hall is -- City Hall is standing right now. So, that is Bill Gardoski. This third piece that the Arts Commission is recommending for purchase is a painting called Looking East and this is by Sandy Marostica. You might remember her. Sandy had her exhibition up in Initial Point Gallery a few months back. Fantastic artist. She's got her Bachelor's of Fine Arts from Boise State. She's a very accomplished artist both in the Treasure Valley here and as well as recognized nationally. This particular image -- she took this photograph last summer on a June morning and she was walking across the street there and looking down the tracks and she saw that a truck had just passed by on the road and stirred up some dust and it just reminded her of memories of her childhood when she lived here in Meridian and going on Saturday mornings with her family to the visit the feed store, the lumber yard, and she just said a note that I thought was kind of interesting that this scene has a special honesty and authenticity that makes it beautiful in its own way. Again, it's another oil painting and just a really interesting -- interesting image that we were quite taken with. So, of the submissions those are the three that we are recommending this go around to City Council for your input. If you have any questions for me please ask. But we are excited to add these to the art collection in City Hall and we are hoping you do as well. de Weerd: Thank you. Any comments, questions from Council? Rountree: Great selection. Good job. Glasgow: Thank you. de Weerd: They let me sit in on the discussion and it was -- it was very interesting to see how they come up and rated, the discussion on each piece. There were some great submittals. These rose to the -- these were -- these rose to the top. There was a clear delineation between the favorites and the others, so hands down these stood out. So, I guess, Council, tonight we would need your action or approval, so staff can move forward and putting together the agreements and the purchases can move forward in this budget year. Hoaglun: Madam Mayor'? de Weerd: Mr. Hoaglun. Hoaglun: I move approval of the recommendation by the Meridian Arts Commission and the selection of the three items presented tonight. Rountree: Second. de Weerd: I have a motion and a second. Any discussion? Seeing none, Madam Clerk, will you call roll. Meridian City Council August 24, 2010 Page 7 of 24 Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. de Weerd: Thank you so much, Meg. Glasgow: Thank you. It's my pleasure. de Weerd: We look forward to seeing these hanging on the walls of City Hall. Item 7: Items Moved From Consent Agenda de Weerd: Okay. Our next -- there were no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: TE 10-017 Olivetree at Spurwing Subdivision by Spurwing Limited Partnership Located at North of W. Chinden Boulevard, West of N. Spurwing Way Request for an 18 Month Time Extension to Obtain the City Engineer's Signature on the Final Plat de Weerd: So, we will move to Item 8 under Action Items. Our first Item 8-A is a public hearing on TE 10-017. I will ask for staff comments at this time. Canning: Madam Mayor, Members of the Council, this is a time extension for Olive Tree at Spurwing Subdivision. The subject property is generally located north of Chinden and west of Spurwing Way. This is a time extension to obtain the city engineer's signature on the final plat and this is the second 18 month time extension requested by the applicant. The preliminary plat consists of 65 single family building lots and six common lots on 20.51 acres. The applicant states that the reason for the request is that they have been unable to comply with the time requirements specified in the UDC, because of the sustained economic down turn and market conditions. To our knowledge there are no outstanding issues before Council and we have received written agreement from Mrs. McKay with -- stating agreement with the staff report and the conditions of approval. Staffs recommendation is to approve with the .conditions in Exhibit B of the staff report. de Weerd: Thank you. Would the applicant like to comment? This is a public hearing. Is there any member of the public who would like to provide testimony on this application? Seeing none, Council? Rountree: Madam Mayor? Meridian City Council August 24, 2010 Page 8 of 24 de Weerd: Mr. Rountree. Rountree: I move we close the public hearing on Item 8-A. Zaremba: Second. de Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move that we approve the application for extension subject to the conditions of Exhibit B in the staff report. Hoaglun: Second. de Weerd: I have a motion and a second to approve Item 8-A. If there is no discussion, Madam Clerk, roll call, please. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. B. FP 10-006 Larkspur Subdivision No. 3 by JLJ Enterprises Located at 240 E. Edmonds Court Request for Final Plat Approval of 22 Building Lots and 1 Common Lot on Approximately 3.79 Acres in an R-8 Zoning District de Weerd: Item 8-B is final plat 10-006.. I will ask for staff comments. Canning: Madam Mayor, Members of the Council, we do have a letter from the applicant stating they are in agreement with the conditions of approval. de Weerd: Okay. Council, any questions for staff at this time? Is there any comment from the applicant? Okay. Council, any questions for staff or applicant on this item? Rountree: I have none. de Weerd: Okay. Thank you. Meridian City Council August 24, 2010 Page 9 of 24 Hoaglun: Madam Mayor'? de Weerd: Mr. Hoaglun. Hoaglun: This was not a public hearing, so we do not have to close the public hearing; correct? de Weerd: Correct. Hoaglun: Okay. Madam Mayor, I move approval of FP 10-006, Larkspur Subdivision No. 3 for final plat approval. Rountree: Second. de Weerd: I have a motion and a second to approve Item 8-B. If there is no discussion, Madam Clerk, roll call. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 9: Department Reports A. Approval of New Beer, Wine and Liquor License for The Curb Bar & Grill, LLC dba The Curb Bar & Grill; Located at 1760 S. Meridian Rd., Suite 100 Pending Ada County Approval de Weerd: Under Department Reports, Item 9-A is who? Mrs. Holman. Holman: Okay. Madam Mayor, Members of the Council, I wanted to note that you're seeing a few of these approval of beer, wine, and liquor licenses show up on the regular agenda. The reason we are having these here and there is because when we went to the three meetings a month sometimes is causes people to have to wait two weeks and we try to accommodate not making them wait another week once they get all of their approvals. in place through the county, the state, and certificates of occupancy and all that. This is for The Curb. It's located at the -- where the former -- I think -- it's not Grains of Montana. Nary: Wheat Montana. Holman: Wheat Montana. We do have their state approval. I believe they are hopefully being approved by the county -- I believe today. We are waiting on a certificate of occupancy and approval from the fire department, but we were -- they Meridian City Council August 24, 2010 Page 10 of 24 really wanted to be able to open by the time the first Boise State Football game happened. So, we were just needing to, hopefully, have you approve this on condition of them receiving their certificate of occupancy, county, and fire approval. And I don't know if the fire department has anything they would like to add. Niemeyer: Madam Mayor and Members of the Council, we spoke with Rick Jackson today and he is going tomorrow morning to approve the hood system. That's the last installation that they had to do before an inspection. So, he will be -- he's got that appointment tomorrow morning to inspect the hood system. It was installed today. de Weerd: And that is all that's remaining of that inspection? Niemeyer: That's all that's remaining from our side from the fire department. de Weerd: Okay. Okay. Council, any questions for staff? Zaremba: If we are ready I have a motion. de Weerd: Okay. Zaremba: I move we approve the beer, wine, and liquor license for The Curb bar and grill and authorize the clerk to hold it until all of the other approvals have been assembled. Rountree: Second. de Weerd: I have a motion and a second to approve Item 9-A based on the conditions as stated. Any discussion? Madam Clerk, roll call. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Mayor's Office: Web Streaming Discussion de Weerd: Item 9-B is the Mayor's office web streaming discussion. Simison: Thank you, Madam Mayor, Members of the Council, for allowing me to present this information to you tonight. I'm going to talk about a topic that I'm sure that you all are familiar with through one way or the other and that would be webcasting City Council meetings. Webcasting is not a new concept. It's been around for quite a few years, but its transmission of audio and video over the Internet, you know, just like TV, except for on your computer with different resources. We feel that this provides convenience for staff and the public. It allows viewing of meetings live from any location Meridian City Council August 24, 2010 Page 11 of 24 that has a computer. It opens up the transparency to those that aren't able to attend meetings here in person or who would like to view information at a later date from the meeting and, really, what it -- what we feel it does is it does what we are trying to do with the town hall meetings, we are trying to take the walls of City Hall and open up City Hall beyond the walls of the buildings to the public in different venues and over the web we think is a perfect opportunity to continue that process to bring transparency of the activities and actions of the city to the public. As I mentioned, you know, it's not a new concept. C-Span and Congress does this. The Idaho State Legislature does this. The city to the east of us does this. ACHD is doing this. Tonight the city of Eagle is doing it for the first time and also through some correspondence that I have seen it looks like the city of Garden City is also examining doing web streaming of meetings. Don't know how far they are in that, I wasn't able to confirm that with their office, but they have been doing this. And I just wanted you to know -- two of those other entities, Boise and ACHD, both currently don't just do web streaming, they have a contract with TVCTV where their meetings are broadcast over Channel 98, which is public access television. So, in addition to this web streaming, which is really step one, they have also gone to step two and opened up their meetings to the public. As you may or may not be aware when this building was built, it was built with the -- primarily the building to pull this off in some fashion. Right now there is a camera that's behind me that is broadcasting throughout people here in City Hall, if they have a television and are hooked into the cable system. There is an audio system to allow the transmission of that audio and video, but, unfortunately, as someone that you may not realize, I'm here every Tuesday in my office watching these meetings, but, you know, I'm either watching the back of the person behind me -- I can't see -- de Weerd: Just like we are right now. Simison: Correct. Can't see the presentations that are put up by people, whether it's the planning department or anything else on workshop evenings, because the system doesn't allow us to incorporate that into the video feed. So, it's really not the best viewing experience for people either on the web or even here in City Hall to see fully what's going on. With that in mind, if the Council wanted to -- wanted to begin streaming the activities taking place here in City Council, there are recommendations that we would like to make it a more pleasurable viewing experience. Specifically immediately we would talk about adding one camera up behind the City Council, so that you could get what the people that are viewing, as well as incorporating what's called a tricaster and that -- that machine would enable taking the presentations which are presented to Council and incorporating them into the streaming of the activities. I think that that creates a much better viewing experience for everybody who is watching at home and doesn't -- only, essentially, making an audio file is what we would do right now if we started webcasting these, it's an audio file for all intents and purposes for people who have the same basic concept. So, with that in mind, if this is something the Council wanted to do, we can look at this in a couple different ways. We can do -- plan for it to what we would like to do in the long term, but still do it in phases for any additional purchases that would be needed, such as a tricaster and camera and I would also recommend at least some microphones at the dais becoming push to talk. In our Meridian City Council August 24, 2010 Page 12 of 24 discussions with individuals, they said that we will get a better sound quality going out over the Internet if we limit the number of microphones which are active at once, because right now any of these mics are, essentially, searching for sound to broadcast and if we change out those mics so that they have to be activated, it will -- it reduces the ambient noise throughout and creates a better, more sound quality that is broadcast in that. So, there is that component that I would recommend to Council consider doing and as far as timing goes, you know, there is an existing funding source that could be accessed this year. The City Council does have a discretionary amount that we could begin to purchase the things that we need this year or if the Council would like to wait until next year we could bring it back as a budget amendment for next year or use additional -- the Idaho Power funds that were carried forward from this last year. So, there are some -- some locations where funds could be used or accessed to move forward on something of this nature. I did want to just talk about a couple of other real quick things. We had been talking to our IT Department about what this means. We do have the band width to push this out over our Internet through what we have with Time Warner, so there is not a concern about people being able to access it or it slowing down the system or work with them about how much would be archived at any one point in time on the website. They think through compression we can probably easily access -- have three to six months up on our web site for people, which enables people to access the information afterwards and we would just have to figure out how long that would be. We don't want to go into a situation where putting a lot of pressure on the server to maintain that stuff on our website over the long term, but we would still have access to it through, you know, bringing it to DVDs and keeping copies of it and as far as staff time, you know, I have committed myself, as I am here, to coming in and operating the cameras as we -- we work through this trial to see how we like this. If we are unable to get an intern to come in and do it, it's a fairly simple process, basically touching three buttons as needed to change the things for City Council, but we think that we can find ways to do this, either working with myself or with other staff that's here. We have had discussions with the planning department that they would also be available when they have multiple people down here to work with that if needed. So, with that I'm happy to answer any questions you may have or get -- get guidance on if you'd like to proceed with this and open up for any questions. de Weerd: Thank you, Robert. Council, questions? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: How much? Simison: Probably at the initial phase could be done for under 20,000. But the primary cost is a tricaster, which is 15,000 dollars. One additional camera is about 900 dollars. There are some unknowns beyond that. We have been working with the company trying to -- they are not the ones that installed this system, so they are trying to make sure that what they. want to do can either just be installed simply or it could be a Meridian City Council August 24, 2010 Page 13 of 24 thousand dollars more to purchase the things to operate the cameras. But with the labor, installation, wiring, any other things that we think we can get it going for about 20,000. If Council's desire would be to have higher quality cameras or microphone changes, then, that does have a cost for each microphone we would want to change out and each camera could be up to about 3,000 dollars if we wanted to go to a higher grade camera. But right now we are not making that recommendation. Those cameras are about 900 dollars. Hoaglun: Madam Mayor and Robert, when you say microphones, does that mean it's additional for the press to speak? Simison: Yeah. The mics that are at the dais would have to be changed out completely and replaced with a push to speak mic. It's the same company. It, essentially, would just be pull out, you wouldn't really see any difference, except for you as -- whoever is speaking at the dais would have to push to activate their mic. I believe that they are push once. You don't have to hold them down and, then, push again to deactivate them and the recommendation would be for at least five of those at this point in time and that could have potentially 1,100 to 1,200 additional cost to do those five. So, there are components to it and I'm happy to work with, you know, our liaison to come up with a plan based upon whatever Council's recommendation to move forward or not is on that that people are comfortable with. de Weerd: And I think, Robert, you haven't talked about the additional benefits. We see this -- we talked very briefly in our directors meeting today about it in terms of the other possible uses in our prevention, both in the police department and fire department programs, in our environmental programs. I know Mollie is very interested in also utilizing the technologies and the equipment to educate our citizens about different programs going on in both our wastewater treatment plant and our water department. So, there are a number of additional uses that we can do in getting information and education out to our citizens in multiple out reaches, because one doesn't always work for everyone and we are trying to find out how to accommodate the different methods of delivery that our citizens desire. Simison: And, Madam Mayor, Council, I would add those are the benefits that the tricaster brings. Not only does it allow it to be plugged in to operate the integration of the stuff, but it can also be unplugged and have additional uses throughout the city. You know, I have spoken .with Chief Niemeyer. He currently has a couple members of the fire department who are producing videos using their home software for the fire department. This would enable them to not have to do that at home and utilize the city's recourses to create those videos that the fire department is using, as an example. The other thing I would point out -- de Weerd: Just before you move. Those are training videos. Just thought I would clarify that. Meridian City Council August 24, 2010 Page 14 of 24 Simison: The other thing that really by moving -- we are seeing a lot more video being done generally in the city and I just did want to point out if it's the desire, we do see a potential -- we have had businesses who have inquired about sponsoring our community videos that are on our website. The This Week In Meridian video that we are putting up weekly, if that's something that we would like to consider, we do see that as potential revenue stream that could help pay for future improvements, either here in the City Council chambers or for the video items that are going to take place -- if we decide an intern should be paid from the high school to operate these devices -- we think that there is revenue streams potentially to help if there are future costs. But right now our intention is to keep it simple. de Weerd: And interns that get class credit -- Simison: Correct. de Weerd: -- by way of payment. Simison: Right. de Weerd: Any questions -- any further questions from Council? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Just a comment. As far as I'm aware, as long as we have been talking about having this City Hall, some method of broadcasting the meetings has been part of the discussion, so I'm in favor of moving forward. I guess technically you don't call this broadcast, but some way to get the meetings out and not just our meetings, but we have got several commissions that meet here and their meetings could be broadcast as well and I'm in favor on the one hand of moving forward with it. I don't see the need at this point to make it the top of the line system. I think if we get it out there as cheaply as we can and, then, as time goes on we will develop the other needs, but I am in favor of doing something. Hoaglun: Madam Mayor and Rob, you know, I'm always in favor of more transparency, openness in government. That's a good thing, not a bad thing. 1 think we need to be sure we can get the information -- like tonight when we had the budget presentation, the graphs and the pie charts help explain what -- what it is that's being discussed. So, having that technology available from the get go I think is a good start, so -- and, then, the microphones, if it improves the sound in this whole chamber, I'm certainly for that. But if it makes Dean hear better that's good, but -- and for the folks in the audience. But that may be a whole separate issue as we struggle with the audio here a little bit, but that's something to take a look at and might have to be phased in there, but I think initially having the additional camera and the software or whatever it is to put up the presentations as we go through it is a good thing. Meridian City Council August 24, 2010 Page 15 of 24 Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Well, here we go again. It might be less than 20,000 dollars and it's a grand idea. We have just passed the approval of an ordinance for the 2010 budget amendment and the ordinance for the 2011 budget. It seems to me this is a capital improvement that's going to be in excess of 20,000 dollars if you're going to do it right and if you're going to do it let's do it right. Microphones. Cameras. You're talking about warehousing, storage of this, so you're going to have a server, you're going to have to have space someplace that doesn't come inexpensively. Why we would want to do that don't know. We already pay clerk staff to do minutes. We pay a court recorder to record the meetings. I don't know why we have to have that kind of redundancy. I'm not necessarily opposed to the transparency aspect. Again, the same issue I had before with some other projects, that have kind of just come out of the sky. It's a great idea and we have got the money, so let's spend it. Well, let's get it figured out what it is we are going to do and not just get the nose under the tent again and, then, have to buy some more equipment to make it work. If we are going to do it -- I'm not objecting to doing it, but if we are going to do it, let's find out what it's going to cost. Let's find out what's going to have to be done to make it right. We have fought this sound system since the day we walked into this Council chamber. To me there is probably going to be just a little bit more involved than buying a piece of equipment that will generate videos. So, that's where I am. Let's take a hard look at it. Let's take a hard look at what it's going to cost. If the -- if we can -- if it's going to be a good idea and the Council wants to move forward with it, let's carve it out of next year's budget. It's not just what little bit the Council might have at their discretion in their budget, which isn't much, and let's do it a budget amendment next year, if that's what we want to do. But let's find out what all -- it's anew system, what all the pieces, parts, are going to cost, what pieces, parts, we are going to have to have and, then, bring it to us. Simison: And, Madam Mayor, Mr. Rountree, we do have that information. What we have found in working with the individual that we have -- and I have got a complete cost sheet to have up and running. But what he's finding is as we are still struggling with getting the information from the people who installed this system, that there are unknowns and that's what he's trying to resolve and that's -- and those are the type of things that we are still working through, but we wanted to come to you and not waste one of our potential vendor's time in delving into reading those books to try to make sure it will all work appropriately with the way we want to do it. And that's, really, what we are here -- and I'm fine with bringing this back at the budget amendment in next year if that's what Council's direction is, it just allows us to move forward and come up with a complete cost and package and work with our liaison and determine microphones and any other needs and talk about the camera that people do or don't want. But that's -- my intention tonight was to come forward to see what people want to do, if they want to move forward this year I'd be happy to do that. Otherwise,. we are happy to come back with a full plan for next year if that's the desire. Meridian City Council August 24, 2010 Page 16 of 24 Hoaglun: Madam Mayor? de Weerd: And I think, Council, this wasn't a rushed deal. As Councilman Hoaglun mentioned, this has been anticipated for the City Hall project since it was designed. It was anticipated to perhaps even come at an earlier stage, but as you have noted, we have had issues with the sound system in here and a number of other things. With discussions of TVCTV it kind of expedited the conversations and the need to start collecting the information on the cost and, actually, thought it's still possible to do this budget year, but we keep running into unexpected obstacles. Not by any of our choosing, but -- Mr. Hoaglun. Hoaglun: Yeah. Madam Mayor and Rob, what I heard you say earlier -- and I think you just reiterated -- was the fact that this would be something you would work with your liaison with. We do need to have a -- you know, an accounting of all the costs and what this thing will be as a total package and the different options that we might think about. It might be that servers and some other things that we didn't quite anticipate may have to be added, we don't know, but that's where Isee -- I think we ought to move forward with that. It is, to me, a concept. I like the idea. If we put it in the next budget year that's great as a budget amendment. It doesn't -- let's take a look at what the package will cost, what it takes, and come back and take a look at the concept with all the numbers and we move forward from there. So, that's -- that's how I view it. Simison: And the only reason I didn't share numbers is I'm trying to get this down to a realistic idea as possible and they have put in what I would call the moon, because of their unknowns. So, they are giving me budget numbers based upon if we don't do this and we have to do this and I'm trying to get that stuff out and find the answers, so that we don't have to go spend a thousand dollars if we don't need to. So, that's where we are. I just wanted to get this feedback and I think I have gotten good feedback and will continue to move forward on this. Hoaglun: And, Madam Mayor, just one comment for our Council members future thinking is I guess Council, you know, if we do projects like this, which are far and few between with our budget, but do we have a capital improvement program that we need to think about for our funds. So, just something to throw out there for consideration as we move forward. de Weerd:. And, Council, you will be hearing next month and you would have heard it this month, but it got pushed back, under the Mayor's department report or strategic planning, is a communication plan for the entire city that Robert has been sharing with the directors and showing how we are using the different forms of media and public outreach to communicate with -- better with our citizens and to work at the transparency item. This is just one piece of it. Meridian City Council August 24, 2010 Page 17 of 24 Simison: And, Madam Mayor, I assume strategic update in September for Council. that next three week time frame. could -- would have information by that I think that that would be reasonable within de Weerd: Okay. If you have any other comments, please, get them to Robert, that we can wrap in and we will bring this back to you. Simison: Thank you. C. Collective Labor Agreement Between City of Meridian and Meridian Firefighters I.A.F.F. Loca14627 de Weerd: Thank you, Robert. Item 9-C is our collective labor agreement between the City of Meridian and Meridian Firefighters, IAFF Local 4627. I'll turn this over to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. I'm proud to bring you tonight the collective labor agreement between the city and the Meridian Firefighters Local 4627. This was ratified last Thursday night by the union. This agreement we had eight meetings since May 25th to August 11th. Always very productive, very professionally handled by the union's representative. The team of myself, Chief Niemeyer and Council Member Bird, who couldn't be here tonight, were at those meetings. We have approximately 16 different changes to our labor agreement, many of them very minor changes, clarification things. There is some --anew program that we have instituted allowing firefighters to donate vacation leave if it is a necessity, if someone has exhausted all their leave and they have a medical need or a family need that the firefighters could donate their vacation leave towards allowing that person to have additional time off. There are some limitations to how much time, but it's a new program and we will actually, as we work the bugs out of that, we end up bringing a policy to you for discussion that we can consider that maybe on a citywide basis as well. So, again, some clarity under our uniforms and equipment and how that's going to be purchased and what -- what the city's responsible for and what the individual firefighters are responsible for, a few other things that are, again, fairly minor -- really, some clarifications on language and making sure it's clear as to the different -- the different sections of the fire department between the 24 hour suppression firefighters and the 40 hour week ones that work in the inspection division. Some of the training things that Chief Niemeyer and our new division chief have come up with in regards to long term training needs for firefighter threes. In our last agreement in the '09 we really had a very bare bones skeleton of what we thought was intended for the long term value to the department. This now has much more flushed out as to what the individual firefighter training needs are going to be and what they need to accomplish to move up in the ranks. Some of the things, again, in the pay scale we wanted to make some clarifications to that and that was also very acceptable to the union. So, overall, it was a very successful negotiation period. Again, the union was very supportive. They ratified this last week and so it's in front of you tonight for approval, unless you have any other questions. Meridian City Council August 24, 2010 Page 18 of 24 de Weerd: Thank you, Mr. Nary. Any questions from Council? And, Madam Mayor, didn't know if the chief had something to say either. I forgot to ask him, so -- Niemeyer: Madam Mayor, Members of the Council, I do. First of all, I would like to thank Bill for all his work. He set the tone early on of professionalism and civility and that carried through through the entire negotiation. There wasn't any finger pointing or yelling or stomping their feet or anything. It was good discussion throughout. I think Bill alluded to the firefighter three requirements. We raised the bar. Didn't lower it, we raised it and that was good to see. Some new -- new things as well. Firefighter physicals, which we have been battling for quite awhile and that was agreed to as well and so that's a step in the right direction. So, overall, I was very pleased. I was glad to have Bill there with me and certainly Councilman Bird. I think everybody walked away feeling good about it. de Weerd: Okay. Thank you, chief. Council, if there is no questions, we will need some action from you on this item. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: I move approval of the collective labor agreement between the city and the Meridian Firefighters Local 4627 as presented. Zaremba: Second. de Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk, please call roll. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. de Weerd: I would also like to thank Councilman Bird, Chief Niemeyer and former Chief Anderson for getting things started and our city attorney Mr. Nary for all you did and certainly for representatives from the union in keeping it professional and focused on truly the needs of the department and the personnel to do their jobs. So, appreciate all your efforts. Nary: Thank you. D. Planning Department: High Capacity Corridor, Partnership Opportunity Meridian City Council August 24, 2010 Page 19 of 24 de Weerd: Okay. Item 9-D is our Planning Department. I saw that Caleb was watching his monitor. Just to clarify what Mr. Simison said, not everyone has a TV. They are not sitting up there watching TV, folks. They are watching their monitors and they see when their item is almost up and glad to see you with us. Hood: It is a great tool, Madam Mayor. Thank you. Members of the Council. Madam Mayor. I just want to quickly take a little bit more of your time. I have discussed this item with you all over the last week or so, but wanted to give you a little bit of an update and get some more direction from you all regarding the Treasure Valley high capacity corridor alternative analysis and the grant application that COMPASS submitted yesterday to the federal government requesting about 3.2 million dollars for that grant. I think you probably all know by now, but, again, I'll just do a quick refresher. Essentially, the grant request is for money to study transportation corridor alternatives to I-84 and a lot of single occupant vehicles on I-84. The agencies in the Treasure Valley completed a preliminary alternatives analysis last year where we narrowed down the corridors that should be further defined in really getting geared up for environmental impact statement, assessment, not quite sure exactly what is all going to be involved with this. But looking at corridors that have been narrowed down to Fairview, Franklin, the railroad corridor, I-84 and Overland, and, then, three different modes, either bus rapid transit, light rail, or commuter rail. So, some combination of those things, again, to relieve traffic from the I-84 corridor. I think you all know as well that Boise city has pledged up to 626,000 dollars -- they sent a letter to COMPASS. That's meeting the minimum required local match for this grant applicant. So, they have pledged their support to this grant in that form just this last Tuesday. I guess my question to you -- or the further direction, speaking with all of you, it seemed like you all supported the grant, but the level of support did seem to vary quite bit, whether that be -- everybody I think is on board with sending a letter of supporting the application and thinks that this is a good thing to proceed forward with. What there wasn't consensus on is any financial support and maybe I will just take a quick note and say Stacy caught me earlier this week as well and cautioned me and you against financially supporting this, because, like most of you stated, you're not sure where that money would come from. I don't know either. But, again, if the Council does want to support this financially, it wouldn't have to be in fiscal year '11, it could be in fiscal year '12 and/or '13. So, we are in the door with the application. We being the Treasure Valley is in the door with the application to the feds. We don't have funding yet. We probably won't know until late this fall, I would imagine. They will probably see quite a few applications there to review. But, anyways, that's kind of my question. Again, what I have heard is we will draft a letter. At this point it doesn't make any sense to put a dollar amount in a letter. The application has already gone to the feds. I guess we probably do need to start the discussions, though, if there is going to be some level of commitment for funding, because, then, we need to start thinking about where that's going to come from and what we may have to cut or not ask for next year or whatever the case maybe. So, I'll stop talking and leave it at that, Madam Mayor. Meridian City Council August 24, 2010 Page 20 of 24 de Weerd: Caleb, in addition to the city of Boise, who are the other entities that are looking at being a partner, whether it's -- and I understand in this particular grant they are only considering as match cash and not resources, because we have pledged staff time to this. Hood: Right, Madam Mayor. Mary Ann Waldinger is the lead person at COMPASS putting the application together. Boise city is the only other entity that I have heard of that's come up to pledge anything for this grant. So, I know of no other financial commitments at this time. COMPASS certainly has some in-kind donations, but, again, those don't count towards this -- this application. I imagine there will be other cities and maybe counties, even, that will pledge some staff time, but, again, those don't count towards this grant. So, unlike one of the other grants, the sustainability planning grant that we did pledge some staff time to, that does not count towards our 20 percent minimum local match that's required for this grant application. de Weerd: Okay. So, can -- can you ask who else is being approached -- I can see every city along this rail corridor with Nampa and our community -- certainly our urban renewal districts. Our community college is also on the rail corridor, could have great benefit from this program as well. So, I will assume that COMPASS is looking at that and because the time restrictions could not get the appropriate commitments from different entities. Hood: Madam Mayor, Members of the Council, I can address the first couple that you mentioned, the other cities, counties, some highway districts. Matt Stahl did send out an a-mail asking for -- for support for this. Maybe even two. At least one of them was grouped in with all four applications that COMPASS was putting together. So, I cannot speak. to the level of out reach that they have done to urban renewal districts, other businesses, other potential community partners in this application. If we are granted the grant, I could see some more out reach and, really, what we would be asking for, essentially, would be time commitments, because I think, again, we will be getting funding for about 80 percent of the grant. So, at that time we will need expertise and time from a lot of folks that they can dedicate that. Although I do think that Boise city would like to keep some of that in their pocket if there are other partners -- financial partners that could come to the table and they don't have to pony up all the required local match, but -- but, again, I'm not sure exactly what other out reach COMPASS has done. All these grants, quite honestly -- there is about six weeks to put them together from when the notice came out to when they were due. So, not a lot of time. I'm not trying to make excuses, but there wasn't a lot of time to garner support and especially financial support in these times for a planning grant like this. I don't know how fruitful that would have been anyways, but -- Rountree: Madam Mayor? de Weerd: Mr. Rountree. Meridian City Council August 24, 2010 Page 21 of 24 Rountree: I don't know what occurred at the COMPASS board meeting, but at the VRT board meeting last week there was a plea made by the city of Boise for the board members to consider participation and support of this project, both financially, as well as just agreeing to moving forward with it, but at that point in time there weren't a lot of takers in terms of finance, but I think a lot of people indicated by nodding the head that it would be a good project to get, so -- I know they have been reaching out to a number of folks across the two county area. Caleb -- excuse me, Madam Mayor. What's the -- what's the award date on the grant; do you know? Hood: I don't recall. Madam Mayor, Councilman Rountree, I don't recall what that is. Or -- there are, like I said, four grants and they all have similar timelines, but Idon't -- don't recall the reward date. Rountree: Okay. Hoaglun: And, Madam Mayor, just to comment on the grant process, I mean these are highly competitive, a lot of communities across the nation are looking at these funds and wanting these funds, so, you know, it's -- the odds aren't great, you know. We might get it, we might not, but in some ways this whole issue might not even come to fruition just because we don't get the grant. de Weerd: Okay. Letter sent indicating our community's support of pursuing the grant, so -- and as Caleb mentioned, no financial numbers were noted. Rountree: I think that's all we can do at this point in time. de Weerd: Uh-huh. It would have to be in-kind city services. Hood: Certainly will be involved, yes, if we get the grant. de Weerd: Did you need particular guidance? Hood: Not unless you want me to pursue with finance or anybody else where potentially we come up with any kind of money to offset what Boise city has pledged. de Weerd: Not at this time. Hood: That's not what I heard. So, that's, really, the only -- I'll ask that the Mayor sign a letter of support for the application -- for this grant, but I need nothing else. de Weerd: Okay. Anything further? Caleb. Hood: Actually, Madam Mayor, if I may real quick, I sent a letter to you all last -- I think it was Friday afternoon. I got some comments back from Councilman Hoaglun on a couple of things regarding our TIP comments. The TIP comment period actually closed on Monday, but I gave Tony Tisdale a heads up that I was hoping to get your signature Meridian City Council August 24, 2010 Page 22 of 24 on that letter this evening. So, she said she would accept the signed copy tomorrow, if you all don't mind, but Jaycee has a letter on letterhead with the comments. Again, the letter is real similar to what we sent to the state and talked about the three projects and so that's the only other thing I had this evening. de Weerd: Thank you. Council, any questions about that? Rountree: No. I was fine with the letter. Item 10: Ordinances A. Ordinance No. 10-1454: RZ 09-002 Crossfield Subdivision: Request for Rezone of 10.13 acres from R-8 (Medium Density Residential) to TN-R (Traditional Neighborhood Residential) Zone for Crossfield by Pride, LLC Located at the South Side of West Ustick Road and West of North Blairmore Way de Weerd: Okay. I was, too. Okay. Thank you, Caleb. Appreciate it. Okay. Item 10 under Ordinance we have 10-1454. Madam Clerk, will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 10-1454, an ordinance RZ 09-002, Crossfield Subdivision, for the rezone of a parcel of land located in government Lot 3, of Section 1, Township 3 North, Range 1 West, Boise Meridian, and a portion of Crossfield Subdivision No. 2 as filed to record in Book 98 of Plats at page 12407, records of Ada County, Idaho, as described in attachment A and annexing certain lands and territory situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said land from R-8, Medium Density Residential District, to TN-R, Traditional Neighborhood Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. de Weerd: Thank you. You have heard the reading of this ordinance. Is there anyone who would like to hear it read in its entirety? Seeing none, Council? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move that we approve Ordinance 10-1454 with suspension of rules. Zaremba: Second. Meridian City Council August 24, 2010 Page 23 of 24 de Weerd: I have a motion and a second to approve Item 10-A. If there is no discussion, Madam Clerk, roll call, please. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 11: Other Items A. Executive Session per Idaho State Code 67-23456 (1) (fl - To Consider and Advise Its Legal Representatives in Pending Litigation de Weerd: Item 11-A is an Executive Session. Do I have a motion? Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: I move we go into Executive Session per State Code 67-2345(1)(f). Zaremba: Second. de Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you, please, call roll. Roll-Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: (Into at 8:04 p.m. and out at 9:42 p.m.) Rountree: Madam Mayor? de Weerd: Mr. Rountree. Rountree: Move we come out of Executive Session. Hoaglun: Second. de Weerd: All those in favor say aye. All ayes. Motion carried. Meridian City Council August 24, 2010 Page 24 of 24 MOTION CARRIED: THREE AYES. ONE ABSENT. de Weerd: Do I have a motion to adjourn? Rountree: So moved. Hoaglun: Second. de Weerd: All those in favor? All ayes. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) °~`~ ~ / / -L U MAYOR T I~~;/EERD DATE APPROVED ®~ _,~ ~,. ~ ~_° ~ 4 oo"~"'"~~, ~' ~, ~~ F P O Py,q ~ ~ U ~Z maa~ ~ ~ ''~2 ~,~,i ~ ~ ~ ~ ~~ ATTEST: ~k o ~ ~ Imp ~ "~s s., j JAY L ITY CLERK n ~ `~~ u ~ 1~ ~, b '~ L^D du.,<,~ ~ ~.