HomeMy WebLinkAbout1998 11-04MERIDIAN CITY COUNCIL
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WEDNESDAY, NOVEMBER 4, 1998 - 7:30 P.M.
CITY COUNCIL CHAMBERS
ROLL CALL: X RON ANDERSON X CHARLIE ROUNTREE
X GLENN BENTLEY X KEITH BIRD
MAYOR ROBERT CORRIE
CONSENT AGENDA
A. MINUTES FROM PREVIOUS MEETING HELD OCTOBER 20,1998:
(APPROVE)
B. MINUTES FROM SPECIAL MEETING HELD OCTOBER 22,1998:
(APPROVE)
C. MINUTES FROM SPECIAL MEETING HELD OCTOBER 27,1998:
(APPROVE)
D. RENEWAL OF ACSHENBRENNER LEASE - 53 ACRES:
(APPROVE)
E. LETTER OF INTENT - 67 ACRES ON LINDER RD:
(EXPLANATION - APPROVE)
F. APPROVE BILLS: (APPROVE)
TABLED FROM OCTOBER 20,1998: DEVELOPMENT AGREEMENT
FOR STERLING CREEK SUBDIVISION: (APPROVE)
2. RATIFICATION OF THE FIRE UNION CONTRACT: (APPROVE)
3. ORDINANCE #807 UNIFORM FIRE CODE: (APPROVE)
4. BEER AND WINE APPLICATION FOR THE BIG SMOKE BY BRUCE L.
BAIRD: (APPROVE)
5. APPEAL OF CONDITIONAL USE PERMIT FOR DAKOTA COMPANY,
INC. BY ROBERT L. PHILLIPS: (ACCEPT LETTER OF WITHDRAWAL)
6. APPOINTMENT OF DEPUTY CITY CLERK BY MAYOR: (TABLE UNTIL
NOVEMBER 17TH, MEETING)
WATER / SEWER / TRASH DELINQUENCIES: (APPROVE)
DEPARTMENT REPORTS:
A. GARY SMITH:
•
2. TABLE FROM OCTOBER 20T", 1998:
ENGINEERING AGREEMENT FOR DESIGN OF
SECONDARY CLARIFIER: (APPROVE)
3. CHANGE ORDER NO. 2 -AERATION BASIN
CONSTRUCTION PROJECT. (APPROVE)
4. AWARD CONSTRUCTION CONTRACT - USTICK
WATER TANK DRAIN LINE. (APPROVE)
B. SHARI STILES:
TABLE-OOCTOBER
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C. TOM KUNTZ:
(APPROVE)
MERIDIAN CITY COUNCIL MEETING NOVEMBER 4 1998
The regular meeting of the Meridian City Council was called to order President
Rountree at 7:30 P.M.
MEMBERS PRESENT: Glenn Bentley, Charlie Rountree, Keith Bird.
OTHERS PRESENT: Shari Stiles, Gary Smith, Bill Gordon.
Rountree: Item number five on the regular agenda for the audience—there has
been a request to withdraw that particular item, so if you are here for that, that's
the status of that particular item. We have a consent agenda. I'll ask the council
if there is any discussion or motion. The first item on our agenda is the consent
agenda, any discussion or is there a motion on that?
Anderson: I would move that we approve the consent agenda items with the
exception of letter E, the letter of intent for the 67 acres on Linder Road, I would
like to discuss that as a separate issue.
Bird: I'll second that.
Rountree: Okay, it's been moved and seconded to approve the consent agenda
with the exception of Item E and to move that from the consent agenda. Any
discussion?
Bird: I also think on that approve the bills, don't you have to read that deal?
Rountree: That's the delinquency and turn off.
Bird: Okay, I have none.
Rountree: All those in favor of the motion?
MOTION CARRIED: All ayes.
Rountree: I will open up item E for discussion
Anderson: President Rountree, I asked for that to be removed because I would
like to have a little more discussion on that maybe a little bit of explanation about
what it is and where we are going with that, I guess I'm not opposed to it, but I
don't have enough information and don't know enough about the project yet at
this point to offer my support to a letter of intent. So I guess I'm asking for...
Rountree: Okay, we will get some clarification from Councilman Bentley
MERIDIAN CITY COUNCIL MEETING
NOVEMBER 4, 1998
PAGE 2
Bentley: Thank you, what the plan on is on this is we are awaiting word from the
corporate sponsor to see if they will have join with the city and the funding of
this project with the 67 acres for a possible complex—park and soccer complex.
What this letter is for—it's a non-binding monetarily agreement as earnest
money. It's just to hold it open until this meeting takes place around the 10tH 11th
and 12th of this month. As I said, it's an earnest money agreement. There will be
as it states as if no earnest money is offered or received during said period as
stated. The representation is withdrawn without any notice. Anyone immediately
filing the 35 day period. So they are holding the land for 35 days.
Anderson: So is there an actual earnest money being put down on it? Will it be
forfeited if we don't purchase this?
Bentley: No, there is no cost.
Rountree: Councilman Anderson I would refer you to the last sentence before
the date and signature on that particular item, that no earnest money would be
offered unless there is an offer for the property. I think the offer is contingent on
what Councilman Bentley indicated that we are waiting for corporate involvement
and participation.
Bird: Is this a joint involvement between the city and the corporate or is the
corporate going to take the whole thing over?
Bentley: That is what we are waiting to see is what funds if any will be made
available for the purchase of the property.
Bird: At that time we would have to revisit whether we were to purchase it or not.
Okay that's what I thought it was, but I wanted to make sure.
Rountree: Any other discussion? I'll entertain a motion on Item E.
Gigray: Mr. President of the council and members of the council, just as a further
explanation as I put this together was asked to at least prepare a draft. It was my
understanding that one of the main benefits of this mutual letter of intent was that
it's really basically a representation on the part of the city to the property owners
that an effort is being made to make a presentation for the potential purchase
and development of this property the signing by the sellers of this agreement will
provide some written evidence that the sellers are holding open this property
from sale so that presentation could be made to that corporate sponsor. During
that period of time and we have provided in this mutual letter of intent that it's
clear that this doesn't pose any real estate listing problems to enter into this
agreement is the last part of this. Also provided that the real property is off the
hold you might say at the end of that 35 days automatically unless an offer is
MERIDIAN CITY CUJNCIL MEETING
NOVEMBER 4, 1998
PAGE 3
made to purchase it, but it doesn't commit in my opinion the city to the
expenditure of any monies for the purchase of the property.
Bentley: Mr. President, I would move that we approve the letter of intent for the
67 acres on Linder Road.
Bird: Second.
Rountree: It has been moved and seconded to approve Item E the letter of intent
for 67 acres on Linder Road, all those in favor?
MOTION CARRIED: All ayes.
ITEM NO. 1: DEVELOPMENT AGREEMENT FOR STERLING CREEK
SUBDIVISION:
Rountree: Is there any discussion on the development agreement?
Gigray: We have prepared for your consideration a development agreement. I
believe that this has been or it has been reviewed by Gary Smith at the public
works and also by Shari Stiles the Director of Planning and Zoning and has been
agreed to by the developers as you see by the evidences of their signature.
Here is some extra copies if you desire.
Bird: We've got some, don't need anymore.
Gigray: These may be the latest version, this may be an earlier version. You've
got it, okay.
Rountree: Any discussion?
Bird: I have none.
Bentley: I have none.
Rountree: Hearing no discussion I'll accept a motion on this item.
Bird: Mr. President, I move that we accept the development agreement for
Sterling Creek.
Anderson: Second.
Rountree: It's been moved and seconded to accept and approve the
development agreement for Sterling Creek Subdivision. All those in favor?
MERIDIAN CITY CVUNCIL MEETING
NOVEMBER 4, 1998
PAGE 4
MOTION CARRIED: All ayes.
Rountree: Motion passes, we'll get it executed and get it to you folks.
ITEM NO. 2: RATIFICATION OF THE FIRE UNION CONTRACT:
Rountree: Open that item up for discussion. Is there any discussion?
Bird: I have none.
Anderson: I just wanted to comment that Councilman Bentley and myself had
worked on this project and I reviewed the language in it and it looks like the same
language that we had agreed to at our last deviation session. It is my
recommendation that we ratify the contract.
Bird: Is that a motion.
Anderson: I will make it in the form of a motion.
Bird: I'll second it.
Rountree: Any discussion?
Bentley: Yes, I would concur that upon review the language is the same, it's
been a long time coming and hopefully the next time around it won't be so long.
In further discussion on this—prior to starting the negotiations I made a comment
to both the rural and the City Council that I thought it would be a good idea to
jointly embark in a conflict resolution group with the fire department that the union
members do prior to going into the contract negotiations. It didn't sail over with
anyone and 1 would strongly urge that both sides give some talk to doing this
prior to the start of the next session. I think it would really be helpful to us.
Thank you.
Rountree: Thank you, any further discussion?
Bird: I have none.
Rountree: Have the motion to approve the fire union contract, I'll take a roll call.
ROLL CALL: Bird — yea, Bentley — yea, Anderson — yea.
Rountree: Motion passes all yeas. I would like to take a minute to extend my
appreciation on the part of the city and myself for the work that both Councilman
Anderson and Bentley did and the work that the fire department and the fire
union folks did to workout our differences and come to what I think we all agree
MERIDIAN CITY CCj JNCIL MEETING
NOVEMBER 4, 1998
PAGE 5
to is a very satisfactory and very beneficial agreement for both parties and it's
been a long time coming, we got there. Good job, I really appreciate it. Also Bill
Gigray, he assisted the city along the way, prior to being appointed to City
Council and since then. So thank you all.
ITEM NO. 3: ORDINANCE #807 UNIFORM FIRE CODE
Gigray: Mr. President and members of the council, with you permission I would
ask that you receive a report from Justin Alysworth whose with our office, the
attorney who drafted this ordinance brief explanation as to the process and how it
was drafted and where we are with the uniform code process. I understand that
there may be a question or two from council about this.
Rountree: Is that acceptable to council?
Bird: I have no problem with it.
Alysworth: President of the council, members of the council, as the president
and council are probably aware the city attorney's office is in the process of
reviewing and amending deficient Meridian City Ordinances for purpose of
codification. As part of this extensive endeavor, we are currently reviewing the
cities codified uniform codes, specifically we are attempting to standardize all the
various 1997 uniform codes, including the building code, code for abatement of
dangerous buildings sign code, fire code, mechanical code, code for building
conservation and the plumbing code. The strategy for amending and revising the
codes entails getting instruction and input from the various department heads,
submitting rough and final drafts to the department heads and submitting the final
draft to Bill Gigray for approval. The standardization strategy serves to provide
uniform and consistent outline for each code. Update section numbers for each
individual code to the corresponding 1997 section numbers. Assist the codifiers
(sic) and their jobs, when applicable provides consistent savings penalty and
validity clauses, insures that each respective code will encompass unique up to
date variations and amendments as required by the various Meridian City
departments and insures that the respective department heads will be provided
with the authority to enforce revisions of the codes. The uniform 1997 uniform
fire code ordinance presently for the president and council is the first culmination
of the standardization strategy mentioned above. Adoption revision and
amendment of the 1997 uniform fire code is necessary for the following reasons:
the state fire Marshall adopted the 1997 code with revisions and Skip Voss
wanted to update Meridian's Fire Code accordingly. The 1994 code as adopted
by City Council was a simple duplication of the codified 1991 fire code with the
dates merely changed. This duplication presents a major problem the uniform
fire code sections were renumbered in 1994, but the sections as contained in the
city's 1994 fire code reference to the outdated 1991 numbering system,
effectively, the city's 1994 fire code attempts to amend and in certain sections
MERIDIAN CITY CuUNCIL MEETING
NOVEMBER 4, 1998
PAGE 6
that no longer exist, obviously this could raise severe impediments to
enforcement of the code. With regard to the issue of enforcement of the fire
code before the counsel provides an extensive penalty clause for purposes of
enforcement. The 1994 code as adopted by the city does not contain such a
clause. Finally, the instant ordinance provides savings and validation clauses,
which are also not contained in the current 1994 code. Any questions?
Bird: I have—how many cities have adopted the 1997 fire code, uniform building
code in this area, do you know?
RAY VOSS, FIRE MARSHALL OF MERIDIAN FIRE DEPARTMENT.
Voss: At the present time I believe Nampa and Caldwell—I was talking to the fire
chief of Caldwell today and they are adopting next week. Most of the cities have
adopted it.
Bird: Has Boise adopted it?
Voss: Yes, I think so.
Anderson: Could you maybe explain for the council, Skip, how the uniform fire
code works in conjunction with the uniform building code, what the purpose of the
fire code is.
Voss: The purpose of the fire code is it is a—the building code is a building
code, it's for building a new building. The fire code is a maintenance code. We
come in with the new building bringing it up to code standards and then the fire
department does annual inspections to make sure that the building complies with
codes. Once the building is built, it does not have to change to an updated code,
unless they do a major remodel.
Bird: Is our buildings right now being inspected on a yearly bases, our
commercial buildings?
Voss: We have a process underway with the engine companies doing it...
Bird: This is a new process that is being done within the last few months, right?
Voss: Yes it is.
Bird: I have no problem if the other cities around here have adopted this, but...
Voss: Everybody is going to adopt the 1997 because we are not sure there is
going to be a 2000. The code cycle changes every three years. NFPA and all
the other code entities are trying to come up with one unified code. The first one
MERIDIAN CITY CuUNCIL MEETING
NOVEMBER 4, 1998
PAGE 7
is supposed to be out in 2000, but what we've seen in rough drafts, we are not
even going to touch it. It's going to take a couple of cycles of that before we they
get the bugs out of it.
Bird: That's all I had, thanks Skip.
Bentley: So this code is written before us now contains everything that we need
to take this where we need to go?
Voss: Yes it does.
Gigray: Mr. President, members of the council, I might add as you are
considering this we've already had a meeting of department heads of which Mr.
Voss was a part, Planning and Zoning was a part of that, as well as public works,
and one of the things that we want to come up with is a—develop a kind of
uniform policy of enforcement of codes that has the support of the council and
the mayor from the standpoint that you feel is fair in terms of providing safety and
consistency within this community with the ordinances that you have passed at
the same time providing the kind of flexibility and the allowance so that you are
working with people in a cooperative way that you all support. So we will be
coming back to you with some follow-up on that and we've already begun that
process and we're going to be generating some paperwork to look at in terms of
a proposal and then when we are ready, we will bring that to the council for your
review and approval.
Rountree: Any other discussion or comments?
Bird: I have none.
Rountree: I would be willing to accept a motion, but I first need to read the
summary of...
Bird: You need to read that...
Rountree: As soon as I get it.
CHARLIE ROUNTREE READ FROM ORDINANCE #807 UNIFORM FIRE
CODE.
Rountree: Anybody in the audience wish to have this ordinance read in it's
entirety?
Bird: Mr. Chairman, I move that we adopt Ordinance #807 Uniform Building
Code and for the Mayor to sign and the clerk to attest with the suspension of
rules.
MERIDIAN CITY Cut1NCIL MEETING
NOVEMBER 4, 1998
PAGE 8
Bentley: Second.
Rountree: It's been moved and seconded to approve Ordinance #807 with
suspension of rules, all those in favor? Roll Call.
Anderson: One correction in the title, he called it the Uniform Building Code, it's
Uniform Fire Code.
ROLL CALL: Bird — yea, Bentley — yea, Anderson — yea.
MOTION CARRIED: All yea.
ITEM NO. 4: BEER AND WINE APPLICATION FOR THE BIG SMOKE BY
BRUCE L. BAIRD:
Rountree: Any discussion, questions, comments?
Bentley: Question for the acting police chief, captain over there. Have you
reviewed the permits and is everything in order?
Bowman: I have not had a chance to review this permit, no.
Bird: We have no signature by the chief of police.
Anderson: Mine has one here.
Rountree: Chiefs approved it.
Anderson: The chief has approved it.
Rountree: Any other questions, comments, or discussion?
Bentley: I hadn't found it either. I have none.
Bird: I have none.
Rountree: You looking for that signature page?
Bentley: I found it. Mr. President, I move that we approve the request for Big
Smoke's beer and wine license application by Bruce Baird.
Bird: Second.
Rountree: It's been moved and seconded to approve the beer and wine
application for the Big Smoke. All those in favor?
MERIDIAN CITY COUNCIL MEETING
NOVEMBER 4, 1998
PAGE 9
MOTION CARRIED: All ayes.
ITEM NO. 5: APPEAL OF CONDITIONAL USE PERMIT FOR DAKOTA
COMPANY, INC. BY ROBERT L. PHILLIPS:
Rountree: The request has been received by the city to withdraw that particular
appeal, probably need a motion from council to get that off the table and to
accept that.
Bird: I move that we accept that withdrawal of the appeal on the—request for
withdrawal and dismissal of appeal in the matter of Hermes Associates and
Dakota Company Inc.
Anderson: Second.
Rountree: It's been moved and seconded to remove the withdrawal for the
appeal of conditional use for Dakota and Company, all those in favor?
MOTION CARRIED: All ayes.
ITEM NO. 6: APPOINTMENT OF DEPUTY CITY CLERK BY MAYOR:
Rountree: I have no information on that so I'm going to request that you folks
table that.
Bentley: Incase that the mayor gets here, do we just want to move it.
Rountree: Why don't we move it to the end of the agenda an if he shows up, we
can move on it.
Bentley: So moved
Bird: Second.
Rountree: All those in favor of moving item no. 6 to the end of the agenda?
MOTION CARRIED: All ayes.
ITEM NO. 7: WATER/SEWER/TRASH DELINQUENCIES:
Rountree: This is to inform you in writing if you choose to—you have the right to
a predetermined hearing at 7:30 P.M. Wednesday, November 4`h before the
mayor and the city council to appear in person to be judged on the facts and
defend the claims made by this city that your water, sewer, or trash bill is
MERIDIAN CITY CVUNCIL MEETING
NOVEMBER 4, 1998
PAGE 10
delinquent. You may retain counsel, the service will be disconnected on
November 18th, 1998 unless payment is received in full. Is there anyone present
who wishes to contest their water sewer trash delinquencies. Seeing no one,
those on the list are hereby notified that they may appeal or have the decision of
the city reviewed by the 4th judicial court pursuant to Idaho Code, even though
they appeal their water will be shut off. The amount of the turn off list $66,437.70
Bentley: I move that we approve the water, sewer, and trash delinquency turn off
list.
Bird: Second.
Rountree: It's been moved and seconded to approve the delinquency shut off
list. All those in favor?
MOTION CARRIED: All ayes.
Rountree: If you do want to discuss any of this, I'm just hurrying us along, but if
you want...
Bird: Lets go.
ITEM NO. 8: DEPARTMENT REPORTS
ITEM NO. 8A1 GARY SMITH: CHANGE ORDER FOR TULLY PARK:
Watson: We have four items here, the first one is the ongoing change order for
Tully Park, I would request that be tabled. Tom and his staff and I are in the
process of closing out that project and hope to have a final change order to
close everything out the next meeting.
Rountree: It's been requested that this time be tabled until our next meeting
which would be November 17th
Bentley: So moved.
Bird: Second.
Rountree: It's been moved and seconded to table change order from Tully Park
until November 17th, any discussion? All in favor?
MOTION CARRIED: All ayes.
ITEM NO.8A2: ENGINEERING AGREEMENT FOR DESIGN OF SECONDARY
CLARIFIER:
MERIDIAN CITY CVUNCIL MEETING
NOVEMBER 4, 1998
PAGE 11
Watson: The second item is an engineer agreement for design of the secondary
clarifier at the wastewater plat for Keller and Associates, who has been doing a
lot of the design work out there. The agreement is for $61,070 fixed fee and
$20,520 for bidding and construction management for a total contract of $81,590
and we would respectfully request that that be approved.
Rountree: Any questions, discussion, or comments?
Bentley: How does this put us on—program we on schedule with your...
Watson: Yeah we are—in fact, this project we hope to piggyback with the
digester project that is currently under design. These would go out to bid in the
spring, with completion around the first of the year 2000. We've got a lot of
projects in the hopper for next year and it should bring us up to where we are,
where we need to be.
Bentley: Okay, so we are on schedule then. Thank you.
Rountree: Any other discussion, comments?
Bird: I have none.
Rountree: Need a motion for the engineering agreement.
Bird: I move that we enter into the agreement for engineering services with
Keller and Associates for the sum of $61,070.
Anderson: Second
Rountree: It's been moved and seconded that we enter into an engineering
agreement for the design of the secondary clarifier for the amount of $61,070.
Any discussion? All those in favor?
MOTION CARRIED: All ayes.
ITEM NO. 8A3: CHANGE ORDER NO. 2 —AERATION BASIN
CONSTRUCTION PROJECT:
Watson: This change order is for some changes that were caused by some
inadequate reinforcing that was in the 20 year old concrete walls that were
discovered after the basin had it's accident last spring. The cost is for sealing,
drilling, epoxy the reinforcing bar, it's in the amount of $30,009.35. We would
request that that change order be approved. Contractors turnkey.
MERIDIAN CITY CuUNCIL MEETING
NOVEMBER 4, 1998
PAGE 12
Rountree: Any further questions, discussions, comments?
Bird: I move that we approve change order no. 2 with turn key construction for
the sum of $30,009.35.
Anderson: Second.
Rountree: It's been moved and seconded that we approve change order no. 2
for the aeration basin construction project in the amount of $30,009.35, any
discussion? All those in favor of the motion?
MOTION CARRIED: All ayes.
ITEM NO.8A4: AWARD CONSTRUCTION CONTRACT — USTICK WATER
TANK DRAIN LINE:
Watson: This was broken out from the actual reservoir project to basically get
hopefully a better price from strictly a pipe layer. It's about 1700 feet of drain
line. It will be used for emergency bypass and flushing of the well (Inaudible).
This was a bid October 8t" and the license agreement to discharge into one of
Nampa/ Meridian ditches hasn't been secured. Also, the contractors requested
and Gary and I have discussed it, there is some asphalt patch back involved in
this and we're agreeable to putting this off until spring when the asphalt plants
are up and running. We would in short request that the contract be awarded
contingent upon Nampa/Meridian approving the license agreement for the
discharge and also contingent on Bitter Root Constructions, the low responsible
bidder providing written guarantee that we can delay our notice to proceed till
the 1St of March.
Rountree: What was the amount of that contract?
Watson: The amount is $54,216.
Bird: Brad would you go through the exceptions again.
Watson: I'll try to, it needs to be contingent upon Nampa/Meridian Irrigation
District approving the license agreement for the discharge into their drain.
Number two, if it is awarded to Bitter Root that they allow us to delay notice to
proceed until the 1St of March.
Bird: They hold their bid till the 1St of March?
Watson: Contingent that they will provide that to us in writing.
Rountree: Any further questions, comments, discussion? Motion?
MERIDIAN CITY CVUNCIL MEETING
NOVEMBER 4, 1998
PAGE 13
Bird: I move that we award the contract, construction contract for the Ustick
water tank drain line in the amount of 1700 lineal feet to Bitter Root Construction
for $54,216 upon getting an agreement with Nampa/Meridian Irrigation and that
Bitter Root will hold their bid until March of 1999.
Bentley: Second.
Rountree: It's been moved and seconded, is there any discussion?
Anderson: I have a question on the sheet of paper we have in front of us talks
about possibly removing bid item no. 4 which would change the dollar amount—
do you want to address that Brad and explain that.
Watson: What we will have to do as soon as the contract is awarded and signed
simply do a change order to formerly delete that item. I was just making Gary
aware that the actual cost in the end probably be less.
(Inaudible)
Anderson: So you want it approved for the $54,216?
Watson: Yeah, that is the bid amount as it is, we don't have a contract to
formerly remove it at this point.
Rountree: Any other questions, discussions? It's been moved and seconded
that we approve the award contract to Bitter Root Construction in the amount of
$54,216, contingent upon an agreement with Nampa/Meridian Irrigation District
and contingent upon Bitter Root Contractor agreeing to hold the bid till March 1st
1999. All those in favor?
MOTION CARRIED: All ayes
ITEM NO. 861: SHARI STILES: DISCUSSION OF RFP FOR COMP. PLAN
UPDATE:
Stiles: We sent this request for qualifications out to four separate firms, we will
probably put it in the paper too, although I don't expect much response from that.
If you have any comments or questions, or feel that we need any amendments
to this just let me know and we can get that information to those perspective
firms. We've asked for submittal of their statements by November 20th and
hopefully have them online with a contract by December.
Rountree: Any questions of Shari? Shari would you provide me a list of who you
submitted this request to.
MERIDIAN CITY COUNCIL MEETING
NOVEMBER 4, 1998
PAGE 14
Stiles: Okay.
Rountree: Where you are going to advertise it. Are you going to put it into any
trade journals, or just in the Statesman?
Stiles: 1 thought I might put it in the Western Planner if I can get that in there,
they have a lot of those appear in there. I think they are pretty reasonable. Right
now, I've sent it to SAIC, Terry Oughtens (sic), JUB and (Inaudible).
Rountree: You just about hit them. Do you need anything else from the council?
Just an update for us? You didn't need any action?
Stiles: No, just wanted to let you know what we are doing and let you know if you
have any questions they may be contacting some of you on the council, the
people that want to submit a request for qualifications to see maybe what your
agenda is, what you might like to see changed. Where you would like to see the
emphasis put.
Bird: Shari could you get us all a list then of who you sent it to?
Stiles: Okay, sure.
Rountree: Yeah, that helps if we get a phone call.
ITEM NO.8C1: TOM KUNTZ: GENERATIONS PLAZA:
Kuntz: At you request David Kolga is here tonight again from the land group of
Eagle to report on the Generations Plaza.
Kolga: Mr. President and council members, I appreciate to have the opportunity
to come back again and put together our proposal for providing construction
documents and construction administration for this project. This package is
broken up into—kind of go through it very—the first four pages is a general
proposal breaking down the scope of services provided. The next ten pages or
so is a standard form agreement between architects and owner through AICA
document if you—if we could use that or not if you don't have your own contract.
After that, there is an exhibit A, this basically responds their corresponding with
the Al Form. Basically fill in the blank. Behind that there is another copy of the
schematic plan that I presented last meeting. The last page which I kind of like to
talk about first is the cost estimate. The cost estimate has changed—in request
of Councilman Bird, in regard to the curb cut off of on the west side on the site
and so I took account on that and added that as a cost of the construction
estimates. It was basically about a $5,000 increase on that, just thought that
would be noted on that cost estimate first of all. Back to the front—the scope of
MERIDIAN CITY CVLJNCIL MEETING
NOVEMBER 4, 1998
PAGE 15
work is -1 don't know how much detail you want to go into. If you want to go
basically first two pages breaks up the scopes of services in regard to design
development, construction documents, bidding phase and then last goes into
construction administration. Basically it takes you from cradle (Inaudible)
services. Something probably be interested more to the third page when it
comes to fees and terms, on the proposal. What I did, if you remember last
meeting, I mentioned you could have this done right around $8,000. So I went
back and looked at—made calls to all the other previous consultants and
designers on this and also take into account the construction administration on
this. So the first part on this fees in terms of the construction documents and
bidding phase, $7,800 is basically the same number that 1 talked, mentioned last
time we were here. I did not change that area. The second line construction and
administration $2,650, that takes care of all items that are needed after the
bidding phase, that include site observations. We would be there a minimum of
one time a week and I know we'll be there more than that. Takes account of our
reviewing all submittals shop drawings, payment requests, closure, warranty
items, there is quite a long item to that. That was one of those items that I
mentioned last time where the city might be able to participate, but that's not be
able to happen. Then the last item was two of the previous consultants that I
talked with asked what—we will need to use their services also to make this
work. Briggs engineer are the structures engineers. The $450 is for site
observations during construction which is really important and then the last item
for a fountain technology and design $1,850 is for basically redesigning the water
fountain because we deleted half of all the original design. The other part,
excuse me, includes for them to come here one time site visit, basically it's the
startup, meaning they come over here after everything is done, he walks through
to see representatives and ourselves and contractors and make sure things were
done right, teach everybody how this water feature works, how it starts up, how
you winterize it, how you start it up in the summer, things like that. So our
proposal total fee of services is $12,750.
Rountree: Any questions for David?
Bird: Not on the price, I do have down here in the line E
Kolga: Oh, services not included. It's a very standard site surveying—I'll walk
you through that, that's a good question. Site surveying is basically done -1 will
be using site information that was already on the drawings on the original
drawings for the surveying. There has already been—the plotting has already
done obviously and then the site surveys I'll be using (Inaudible). Geo -chemical
and investigation report is not needed on this project. It's typical like there is
larger buildings and things like that. Construction management we are not
construction management, we're just...
Bird: ...The general contractor would be
MERIDIAN CITY CVUNCIL MEETING
NOVEMBER 4, 1998
PAGE 16
Kolga: Offsite street improvements, we will have some, I guess I have to
rephrase that because we will be redoing the curb and gutter and curb cut on the
street improvements, so that is a little bit an (Inaudible) and we'll have to be
working with Ada County on that issue. I guess the number 4 might be a little
incorrect. Then construction quality control testing meaning if the owners feel it
necessary that we do testing like paving or concrete, that's something that we
could hire a separate company, independent company that would do the testing.
Bird: Could that be in the contract documents if we—if you feel that we need
testing on the concrete, could that not be included in the bid documents as the
contractor bidder.
Kolga: There is two ways it could be taken care of. One it could be under the
specifications, but it's under the contractors response of building. Or number
two, use a separate --where the owners bring their own construction quality
testing people into the site and use them basically as needed on this. This
project to be quite honest, I don't think it's needed.
Bird: We don't have any structural concrete to speak of do we?
Kolga: The only structure issue that I was concerned has to do with the columns
on this and that is why I retained Briggs engineering on this. Basically the
columns are already designed, but just for public safety and welfare, they would
be on the site...
Bird: That's a column, that isn't poured concrete is it?
Kolga: The bases are and that's where there is concrete and rebar. You know
it's up there 12 feet high.
Bird: Maybe as an owner we do need to have it in the specks that we would pay
for northern testing or somebody like that to do the concrete testing.
Kolga: I might suggest that the city just kind of as needed, that it's not in the
specification of the contract, that basically during the construction if myself or the
structural engineer sees anything that might be kind of fishy, then we could
bring...
Bird: That way we would pick up the expense of the testing, I think that's a good
idea Dave.
Rountree: Additional questions? Any other comments Dave?
Kolga: No, I don't.
MERIDIAN CITY CuLJNCIL MEETING
NOVEMBER 4, 1998
PAGE 17
Bird: Dave, you have already donated $4,095?
Kolga: Yes.
Bird: We appreciate it. You just want to use the AIA standard owner architect
agreement?
Kolga: Yes sir, unless the city has your own typical—and maybe Mr. Gigray
would like to go over that. It's pretty standard.
Bird: This AIA is a very standard nice, it covers everybody very well. I would
want Mr. Gigray to look it over and make sure.
(Inaudible)
Bird: We need to clarify some things on this.
Bird: I did drop to Mr. President—you have two original copies for execution.
Rountree: Any further comments?
Bird: I'm ready to make a motion.
Rountree: I'll accept a motion on this particular item.
Bird: I move that the City of Meridian enter into an AIA owner -architect contract
for Generations Plaza with the approval of our attorney. Wait a minute, I've got
to get the price in here. Under Item E of their proposal, line four is the offsite
street improvements be stricken as services not included and for a price of
$12,750 base and their proposal, their last page, if we require additional work,
will be paid at the rate listed there. I'm done.
Bentley: Second.
Rountree: It's been moved and seconded that we approve...
(END OF TAPE)
Rountree: ... based on review of the city council, Gigray with the Land Group for
construction services and plan preparation in the amount of $12,750 base and
that any additional fees related to this would be paid at the pay schedule
provided in a submittal from the Land Group. All those in favor?
MOTION CARRIED: All ayes.
MERIDIAN CITY CuLINCIL MEETING
NOVEMBER 4, 1998
PAGE 18
Kuntz: Mr. President and council, just a point of information, he has already had
2-3 contractors contact him about the project.
Bentley: When do they want to start?
Kuntz: December 1.
Rountree: That completes our agenda for the evening. I'll entertain a motion.
Anderson: I would make a motion that we adjourn the meeting.
Bird: Second.
Rountree: Moved and seconded that we adjourn, all those in favor?
MOTION CARRIED: All ayes.
Rountree: We are officially adjourned at 8:21. I'll reopen the City Council
meeting of November 4t"
Bird: Mr. Chairman, I move that we table the appointment of the Deputy City
Clerk until the meeting of November 17, 1998.
Anderson: Second.
Rountree: It's been moved and seconded that we table the item related to the
appointment of Deputy City Clerk, all those in favor?
MOTION CARRIED: All ayes.
Gigray: Just a point of information before you adjourn, I believe the mayor and
council has received memos from our office with regards to proposed orders
associated with the actions of the council has already taken and of course in the
future I think we will just include in the language of the motions that the mayor be
authorized to sign the orders and the conditional use permits and the conditional
approvals and so on, as an administrative act. I would—since this action has
already been taken by the council, I would just report that we will proceed to have
him sign those orders so that on all those actions that have been taken that have
been listed in these, and you have copies of all of them, we will just proceed in
that fashion. The advantage of this is for enforcement purposes, or for purposes
where we maybe reviewing a subsequent developments that involve previous
conditional use permits or whatever, we can right to the order. We don't have to
rummage through a whole bunch of stuff to find out what the official action was.
Rountree: Okay, that's great, that's for the info Bill. I'll hear that motion again
MERIDIAN CITY CuJNCIL MEETING
NOVEMBER 4, 1998
PAGE 19
Bentley: Motion to adjourn.
Bird: Second.
Rountree: Moved and second to adjourn. All those in favor?
MOTION CARRIED: All ayes.
MEETING READJOURNED AT 8:24 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS.)
APPROVE:
P
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WILLIAM G. BERG, JR., CI CLERK rBEAL
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