HomeMy WebLinkAbout2002 02-15 SpecialMeridian City Council Special Workshop February 15,
2002
The special workshop of the Meridian City Council was called to order at 7:30
A.M. on Friday, February 15, 2002, by Mayor Robert D. Corrie.
Members Present:
Others Present:
Corrie: I will open the special workshop of the Meridian City Council and
department heads with John Luthy of the Futures Corporation on Friday
February the 15th
2002 at 7:30 a.m. Let the record note that we have coffee and
rolls so everybody is bright eyed and bushy tailed. John you have the floor.
Luthy: Some weeks ago I sent out two work session reports from our group work
sessions. Its not critical that you have those today but I wanted to at least raise
the question, did everybody get those? I think everybody did but wanted to
check. So you should have those. The reason I wanted to bring that up, this has
the content that you would put up on the wall for all the different pieces, and
wanted to make sure you had it so that as we get into the mission vision and
operating values this morning, you’ll reference back to this and say this is
(inaudible) and notes here, at least its not all flow charts. So if you need to
reference, you can pull it out and take a peak at it as we move ahead. I will set
these aside (inaudible). Let me reference real quickly the agenda for today, what
the topic is. Mayor and I talked about ten days ago and raised the question, do
we really need a whole day. My sense is if we want to get a lot of good work
done, we probably ought to make it a whole day, get a good block this morning.
What I wanted to do first thing is review the mission, the vision and statement of
values and last time we had the content up on the wall, fed that back to you and
then the recommendation was, request was that I take a first cut draft of that and
send it out to everybody. It was done by that next week. What we would like to do
is go through each one of those and then finalize it. we have a few comments,
most people thought they were fine, but lets go through each one this morning
an edit them as we want to and put them in the can and get a fresh version that
should be close to a final. Then lets look at long term goals. Goals are pretty
straight forward, but lets look at those. We don’t need to prioritize them
necessarily but we should take a look at those. It shouldn’t take very long, half an
hour should do to get through that. That should get us the mission, vision, values
and goals at the front of the book. And then lets move into the major challenge of
creating (inaudible). What I have done is compile all the major challenge areas
into the current drafts and I have those in a packet for you to hand out. There is
thirteen of them. They have all been written up in the proper format and some
are really refined down to the third or fourth drafts. Some are fairly new drafts
that we can go though to an extent if we need to this morning. Then lets finalize if
we possibly can. Then I would like to talk about the final composition of the plan
Meridian City Council Special Meeting
February 15, 2002
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and get some guidance from you all. Its going to be important as we race toward
the finish line and pull the whole plan together and get it out. I have some things
I will show you. Lets look at where holes exist, see what we are missing. We
aren't missing much – we should walk out of here with just about everything
done. Figure out what needs to be done, by when and who is going to do what,
so they can (inaudible) I don’t think that will take a half, maybe full hour. Then I
want to talk about some formatting concepts. Anita and I are going to take the
lead on that, and if we need to get with some other folks, that might be interested
in helping with the cover, just pulling some, knowing how you want to represent
this to the public and the overall look of the plan. It shouldn’t take too long.
Then I would like to finish the day talking about the annual variance reporting
process at the end of each annual cycle – you all need to look at how’d we do.
We need talk about how we do that. We wont be getting into that until next fall
but we should talk about it a little bit today and if we don’t want to take time that’s
okay too. At least know that we don’t just get a document, stick it on the wall and
say well gee we got that finished and just forget about it. Every year, a review of
how we said we were going to do versus what we actually got done is going to
be critical. We want to do that. The last piece, which is really not mine its really
Stacy’s is how we are linking the strategic plan into the budget. I didn’t know – I
could talk to you about that, but I think you should do a speech on that. We have
been –
De Weerd: I have a two hour speech.
Luthy: That will be great.
Bird: You will be talking to yourself.
(inaudible discussion amongst those present)
Luthy: We have been working on that, the rule of thumb that we follow to make
that very simple, that the tie in is an actual dovetail and converges nicely with
what you have been doing so that it will not be a big right angle turn. But I wish to
talk about that just a little bit before we get out of here so as your budget process
will be starting rather quickly, you may want to plan to do that – I just put it on
there in case I wanted to talk to you about it. that should do it, we should be able
to get out of here by shortly after lunch if we lock on. Questions? Anything else I
have left out? I may have forgotten something. If anything comes up in the
course of the morning, we’ll talk about it. Enough of the agenda. I assume
everybody brought their mission, vision and stuff we are setting out. That is the
only thing I didn’t make copies of for you today, is these pieces of paper. If you
don’t have them, its really important that you have this in front of you so that as
we go through as either you like it or don’t like it, edit it or not, if we need copies,
Anita is there a place here that copies for us?
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February 15, 2002
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Overlin: I will find out, but I have a couple here – (inaudible) – they didn’t bring
theirs. Did you bring your, Pauline?
Luthy: Well we might need – does anybody else need a copy, because we can
certainly run four or five copies or six or seven. I think its important to have this
in front of you in big letters so you can take a look at it.
Overlin: I have these two (inaudible)
Corrie: Is anyone in the office yet this morning?
Overlin: There isn't yet. Here is Shari’s (inaudible)
(inaudible discussion amongst those present)
De Weerd: Nice of you to join us.
(inaudible discussion amongst those present)
Luthy: -- we’ll get you some coffee and when you have a second, just pull that
out and if I may, this is somewhat remedial but lets read through this – read, this
is the mission that we came up initially. Its been given some suggestions and
corrections. We tried to have a theme but lets go over it this morning. The
mission of this -- this is the over all city government – Meridian city government
provides leadership, vision, long term direction in a manner that promotes the
community’s progressive spirit, economic vitality, efficiency, safety and
exceptional quality of life. The city departments provide essential public
services, guided by the highest principals of customer service, fiscal
accountability, and community wide partnerships reflecting their deep
commitment to protecting and preserving the public trust. That was the first cut
that went out to you all. Thoughts, questions, concerns or edits?
Corrie: I think its good. It says the community’s (inaudible) safety and exceptional
quality of life. I think maybe if we might eliminate exceptional, but the rest I like
(inaudible).
Luthy: Are we okay with that? Other items? I haven't seen Shari’s.
Bird: We got it, she is wanting to eliminate aggressive spirit.
Stiles: (inaudible) put in community growth (inaudible) and I also had taken out