HomeMy WebLinkAboutProposed Cooperative Construction and Reimbursement Agreement with RMR Consulting, Inc. for Black Cat Sewer Trunk Overland to StoddardBLACK CAT SEWER TRUNKLINE
PROPOSED COOPERATIVE
CONSTRUCTION A1~TD
REIMBURSEMENT AGREEMENT
30" and 27" Sanitary Sewer Construction -Overland to Stoddard Road
Submitted To:
City of Meridian
Honorable Mayor Tammy de Weerd
Council President Joe Borton
Councilman Keith Bird
Councilman Charlie Rountree
Councilman David Zaremba
Len Grady, P.E., City Engineer
Submitted By:
RMR Consulting, Inc.
Date: July 5, 2007
Rlvl R, CONSULTING, INC-
.. .......................................................................
2127 S. Alaska Way
Meridian, ID 83642
(208) 880-1695 OfficelCell
(208) 893-5325 Faz
July 5, 2007
' City of Meridian
Mayor and City Council
33 East Idaho Avenue
Meridian, ID 83642
' RE: Proposed Black Cat Sewer Trunk
Cooperative Constriction and Reimbursement Agreement
30" and 27"Sewer Trunkline from Overland Road to Stoddard Road
Dear Honorable Mayor and City Council:
' On behalf of Shepherd's Creek LLC, Linder 109 LLC, and Tuscany Development, Inc., RMR
Consulting, Inc. is pleased to submit this request for approval of our planned construction of the
Black Cat Trunk through the Southridge and Beazwood Subdivisions later this summer. This request
' was initiated by Shepherd's Creek LLC as a response to a condition of approval of the SS lot
Shepherd Creek Subdivision that states that no building permits will be allowed until its sewer
discharge bypasses the existing Beaz Creek Lift Station. In addition, we aze not allowed to
commence construction of our subdivision until the City Engineer obtains a reasonable assurance of
the bypass completion. As such, the somewhat unknown timing of construction of the Southridge
and Bearwood Subdivisions dictates that Shepherd's Creek LLC pursues a means of constructing
' these lines in a known and timely manner with reimbursement provided.
While being critical to the development of Shepherd Creek, Bearwood, and Southridge, this section
' of the Black Cat trunk is also critical to the completion of a functional Black Cat Trunk system
serving the City of Meridian south of I-84 now and in the decades to come. The Black Cat Trunk
system has been initiated by the City in the last few years and is currently a dry 36-inch main line in
t Overland Road just north of I-84 with a capacity of over 24,000 future connections (see Area
Exhibit).
Currently, over a dozen existing or proposed subdivisions south of Victory Road are temporarily
discharging into the Ten Mile Trunk system which is at or neaz capacity, with any new subdivisions,
such as Shepherd Creek, not allowed to proceed until the situation is alleviated. Completion of this
' segment will allow the Shepherd Creek subdivision and the south half of the Bear Creek subdivision
to flow into the currently dry Black Cat Trunk and reduce the burden on the Ten Mile Trunk system
by 1651ots immediately. Other future segments of the Black Cat Trunk currently under design will
' connect the remainder of Bear Creek and upstream to the existing 27-inch sewer main installed by the
Tuscany Development in Victory Road approximately 1.5 miles from the Bear Creek Lift Station.
With this final connection, the Black Cat Trunk will be a functional, continuous sewer system and the
Ten Mile Trunk will be relieved of over 2,500 existing or approved connections that are currently
temporarily flowing or set to flow and instead will go into the Black Cat Trunk as master planned and
required by existing capacity limitations in the Ten Mile Trunk system.
HISTORY
s With the approval of the Bear Creek Subdivision in 1999, the Beaz Creek LLC committed to
' contribute a special Black Cat Trunk Fee of $1,500 per lot ($534,000) to apply to the design and
construction of the future Black Cat Trunk system. From 2001 to 2005, this special fee was collected
by the City of Meridian prior to final plat signatures on each phase of Beaz Creek and m addition to
the standazd building permit sewer connection fees. At the time, the Black Cat trunk was several
' miles away with an unknown timing. As such, the project was approved with a temporary lift station
and force main system to the Ten Mile system in Overland Road. In addition, the developer
' constructed approximately $250,000 of downstream sewer improvements to alleviate a constriction in
the Ten Mile system at Linder and Franklin Roads. Since that time, the sewer main at that location is
at or neaz capacity again with additional new development including essentially all lots south of
' Victory Road that are temporarily dischazging to the Ten Mile Trunk pending the Black Cat Trunk
completion.
' SCOPE AND BID
The construction plans for "Southridge Subdivision, Overland Sewer Trunk" and "Bearwood
Subdivision Phase 1" were released for bids on June 1, 2007 to 3 highly qualified underground utility
contractors. Sommer Construction, Brown Construction, and Knife River provide sealed bids on
June 13~, 2007 at the office of the City Engineer in accordance with the bid documents prepared by
RMR Consulting, Inc. The bid opening was witnessed by City of Meridian personnel and included
specific price per lineaz foot per foot of depth in accordance with Section 9-4-19 (Cooperative and
Reimbursement Agreements) of City Code. The apparent low bidder was Brown Construction at a
' total bid of $1,378,569. The bid was not awazded pending concurrence by the Meridian City Council
and approval of the construction and reimbursement agreement format. The work to be completed
includes:
' 30-inch Sewer (16' - 24' Deep) 1,931 Feet
27-inch Sewer (14' - 28' Deep) 5,174 Feet
' 21-inch Sewer (16' - 28' Deep) 3,721 Feet
Total Sewer Length
60" Manholes (14'-28' Deep)
Overland and Linder Pavement
14' Gravel Access Road
10,826 Feet (over 2 Miles)
1
TIIVIING AND REIlVIBURSEMENT
43 Each
Replace 2,939 Feet
Insta117,887 Feet-if required by timing of roads
Linder 109 LLC's "ordinary" construction schedule for Southridge would be to complete Lines "A1"
and "A2" over the winter of 2007/2008 with other utilities and complete the Overland Road
Realignment paving in the Spring 2008. In the spirit of cooperation, Linder 109 LLC is willing to
contract with Brown Construction and RMR Consulting, Inc. upon approval of this reimbursement
request to complete Line "A1" in August 2007. Linder 109 LLC is requesting that the reimbursable
costs allowed by Ordinance be reimbursed lump sum upon completion and acceptance by the City of
Meridian in late 2007.
Tuscany Development, Inc.'s stated construction schedule is winter 2007/2008 to coincide with
paving of lots within the first phase of Bearwood Subdivision in the Spring of 2008. However, this
schedule could be delayed due to high lot supply and reduced demand in the current uncertain real
estate market. Tuscany Development, Inc. and Shepherd's Creek LLC have agreed to allow
Shepherd's Creek LLC to contract with Brown Construction to build the Black Cat Trunk through the
future Bearwood Subdivision immediately to facilitate Shepherd Creek serviceability and to help the
overall sewer situation in Meridian. Shepherd's Creek LLC is requesting full reimbursement from
the City of Meridian upon completion and acceptance with the condition that Tuscany Development,
Inc. pay a "connection fee" equal to the non reimbursable portion of the construction cost prior to
signature on the Phase 1 final plat estimated in Spring/Summer 2008. The timing and details are
shown on the attached Oversizing Reimbursement Summary with the Net Cost to each party as
follows:
City of Meridian
' Southridge
Bearwood
Shepherd Creek
Total
$612,820 60%
$192,344 19%
$209,186 21
$5,000 (Plus overall financing and construction of Black Cat Trunk within
the Shepherd Creek Subdivision concurrently)
$1,019,349 Lines Al and B -Overland to Stoddard Road
As shown on the attached Summary, the total includes Engineering, Survey, Project Management,
and a $32,517 City Administration Fce (5%) as provided in the Ordinance. The oversizing
reimbursement does not include any pavement replacement or gravel access road costs to be
reimbursed, with these costs to be borne by the developer. The standard building permit sewer
connection fees of $2,372 per lot will total over $3,871,000 to be collected over the buildout of the 3
subdivisions alone. The sewer fee collected or to be collected by the total current existing and/or
approved subdivisions on the Black Cat trunk south of Overland Road is over $12,000,000 (see
attached).
CONCLUSION
1
We are requesting City Council concurrence on proceeding forward with a final construction and
oversizing reimbursement agreement for the above sections of the Black Cat Trunk to be constructed
by September of 2007 in accordance with the attached documentation. The public-private
partnership formed by the proposed agreement would allow the time-certain construction of large
sewer infrastructure with private financing to help mitigate current sewer capacity issues in the Ten
Mile Trunk and also set the foundation for projected growth in the decades to come. Upon
completion and acceptance of the sewer lines by Shepherd Creek, Southridge, and Bearwood
Subdivisions this fall, the City would acquire the functioning sewer systems at a 40% discount from
previous sewer works projects with 100% City financing.
We look forward to meeting with you at your earliest convenience to discuss this proposal in more
detail.
S' cerely,
Matthew chin
RMR Consulting, Inc.
AREA
EXHIBIT
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BLACK CAT TRUNK SUBDIVISIONS TEMPORARILY
DISCHARGING TO TEN MILE TRUNK SYSTEM
EXISTING AND APPROVED LOTS
Subdivision Lot Count
Medford 29
Kingsbridge 114
Napoli 26
Estancia 165
Bellingham 166
Whitebark 48
Reflection Ridge 255
Normandy 109
Sicily 74
Tuscany village 136
Benelli 25
Cabella 47
Sageland 41
Pisa Place 16
Roseleaf 166
Messina Meadows 491
Tuscany Lakes 464
Bear Creek 356
Subtotal 2728
BLACK CAT TRUNK SUBDIVISIONS
TO SERVE DIRECTLY TO BLACK CAT TRUNK
APPROVED LOTS
Shepherd Creek 55
Bearwood 325
Southridge 1252
Tanana Valley 548
Subtotal
Total
2180
4908
$2372 Connection Fee
Bear Creek Special Fee
Total.Fee Collected or
To Be Collected
$11,641,776
$534,000
$12,175,776 est
1
~J
OVERSIZING
1
~ REIMBURSEMENT
SUMMARY
BLACK CAT SEWER TRUNK PROJECT
OVERLAND TO CINDER (LINE A1) - 30" and 27"
CINDER TO STODDARD (LINE B) - 2T'
TOTAL
CONSTRUCTION COSTS
LINE Al $454,690
LINE B $519,989
TOTAL $974,679
ESM =Engineering, Survey, Management
REIMBURSEABLE OR CITY
CONSTRUCTION COSTS
LINE Al $277,821
LINE B $328,046
TOTAL $605,667
ONSITE DEVELOPER
CONSTRUCTION COSTS
LINE Al $177,089
LINE B $191,943
TOTAL $369,012
LINE Al
SOUTHRIDGE COSTS TO BE PAID IN FALL 2007 BY SOUTHRIDGE AND REIMBURSED FROM THE
CITY OF MERIDIAN LUMP SUM UPON COMPLETION AND ACCEPTANCE
'
Construction $454,690 By Southridge
ESM $27,870 By Southridge
' Reimbursable
Construction $277,621
Engineering $21,530
Surveying $3,840
Management $2,500
Reimbursable
' Subtotal $305,491
City Admin (5%) -$15,275 (5% of Reimbursable Construction Plus ESM)
' REIMBURSE $290,277 AMOUNT TO BE PAID TO SOUTHRIDGE UPON COMPLETION
LINE Al
LINE B
BEARWOOD COSTS TO BE PAID IN SEP/OCT 2007 BY SHEPHERD CREEK AND REIMBURSED FROM THE
CITY OF MERIDIAN 100% UPON COMPLETION
Construction $519,988 By Shepherd Creek
ESM $16,800 By Beannrood
FEE TO BE PAID TO CITY BY BEARWOOD PRIOR TO SIGNATURE ON PHASE 1 FINAL PLAT
Fee
' Developer Portion $191,943
Engineering -$9,500
Surveying -$4,800
Management -$2,500
Fee Payment
Subtotal $175,143
City Admin (5%) $17,242 (5% of Reimbursable Construction Plus ESM)
FEE PAYMENT $192,386 AMOUNT TO BE PAID BY BEARWOOD TO CITY PRIOR TO PHASE 1
LINE B FINAL PLAT SIGNATURE FOR LINE B CONSTRUCTION
1
i
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N TC T
City of Meridian $612,820 60.1% $519,989 Shepherd Creek (Line B) Reimbursement (Sep/Oct 2007)
-$5,000 Minus $5,000 Shepherd Cn3ek Sewer Proportion Deduction
$290,217 Plus Southridge (Line A) Reimbursement Payment (Dec 2007)
-$192,386 Minus Beanrrood (Line B) Fee Payment (Spring 2008)
Includes $32,517 Admin Fee
Southridge $192,344 18.9% $454,690 Southridge (Line A) Construction Costs (Aug/Sep 2007)
-$290,217 Minus Southridge (Line A) Reimbursement (Dec 2007)
$27,870 Plus ESM
g~~~ ~ $209,186 20.5% $192,386 Bearvvood (Line B) Fee Payment (Spring 2008)
$16,800 Plus ESM
Shepherd Cnsek $5,000 0.5% $519,989 Shepherd Creek (Line B) Construction Costs
-$514,989 Shepherd Creek (Line B) Reimbursement
Plus Financing and Finance Management Costs
Plus Onsite Black Cat Trunk Costs
GRAND TOTAL $1,018,348 100%
Prepared By: Matthew B. Schultz
Firm: RMR Consulting, Inc.
Date: July 3, 2007
OVERSIZING
~ REIMBURSEMENT
CALCULATIONS
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~ BID
~ DOCUMENTATION
CONSULTING, INC.
~~ ~
.
2127 S. Alaska Way
Meridian, ID 83642
(208) 880-1695 Office/Cell
(208) 893-5325 Fax
June 1, 2007
BLACK CAT TRUNK SEWER -OVERLAND TO STODDARD
Knife River Brown Construction Sommer Construction
5450 W. Gowan Road 6881 Bennett Road 16200 N. 20~' Street
Boise,. ID 83709 Nampa, ID 83686 Nampa, ID 83687
Attn: Jeff Korsen Attn: Mike Brown Attn: Eric Bird
Dear Bidders:
On behalf of Shepherd's Creek LLC, you have been pre-selected to bid the Black Cat Trunk
'
Sewer
Sewer Project, consisting of approximately 1931 L.F. 30" Sewer Main, 5174 L.F. 2T
Main, 3721 L.F. 21" Sewer Maui, 60 L.F. 30" Steel Casing, 43 E.A. 60" manholes,
pavement replacement, gravel access road, permits, traffic control, insertions, and all other
1 appurtenant work to complete the project from the existing trunk in Overland Road to the
entrance of the Bear Creek Subdivision on Stoddard Road and the existmg trunk m Overland
Road to Ten Mile Road.
The project design is included in the attached two (2) separate plan sets, with the work to be
with the section from Overland to Stoddard Road (30" and 27'~
completed as one project
,
being the first priority:
Southridge Subdivision, Overland Sewer Trunk
The Land Group, Jason Densmer; PE
Bearwood Subdivision No. 1
Engineering Solutions, Kathy Stroschein, PE
BID OPENING
Sealed bids shall be hand-delivered to the City of Meridian, Office of the City Engineer, on
June 13~`, 2007, at 10:00 AM for the bid opening with the low-bidder to be announced. This
project is developer financed, but due to the requested oversizing reimbursement, the
Meridian City Council will be required to approve the reimbursement prior to the Notice to
Proceed. The anticipated date for the Notice to Proceed is in July 2007.
r BID FORiVIAT
Due to the City formula for reimbursement, the Bid must be in the following categories.
Failure to provide the bid in these categories will disqualify the Bid:
1. 21" Sewer a. 16 Feet -17.99 Feet (Average Depth manhole to manhole)
b. 18 Feet -19.99 Feet
c. 20 Feet - 21.99 Feet
d. 22 Feet - 23.99 Feet
e. 24 Feet - 28 Feet
2. 27" Sewer a. 14 Feet -15.99 Feet
b. 16 Feet -17.99 Feet
' c. 18 Feet -19.99 Feet
d. 20 Feet - 21.99 Feet
e. 22 Feet - 23.99 Feet
f. 24 Feet - 28 Feet
3. 30" Sewer a. 16 Feet -17.99 Feet
' b. 18 Feet -19.99 Feet
c. 20 Feet - 21.99 Feet
d. 22 Feet - 23.99 Feet
4. 30" Casing a. 16 Feet -17.99 Feet
5. 60" Manhole a. 14 Feet -15.99 Feet
b. 16 Feet -17.99 Feet
c. 18 Feet -19.99 Feet
' d. 20 Feet - 21.99 Feet
e. 22 Feet - 23.99 Feet
f. 24 Feet - 28 Feet
Sewer and Manhole pricing sha11 include pipe, bedding, labor, dewatering, existing utility
crossings, erosion and sediment control, manhole blockouts for future connections, permits,
inspections/testing, and traffic control.
6. Pavement Replacement -Replace existing Overland, Linder, Stoddard, and Ten Mile
Road pavement to the satisfaction of the Ada. County Highway District.
7. Gravel Access Road -All sewer main outside of pavement shall have a gravel access
road in accordance with the standards of the. Meridian Public Works Department.
TOTAL BID PRICE
The Total Bid Price shall be the sum of #1, #2, #3, #4, #5, #6, and #7 in the appropriate
categories and shall be the total price required to build and receive acceptance from the City
of Meridian for the project as described above and shown on the plans.
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h~i•
MATT SCHULTZ
2127 S. ALASKA WAY
MERIDIAN, IDAHO
83642
6881 Bennett Rd. -
Phone (2081465-0274 -
la, ID 83686
(208) 465-3532
6/13/2007
ESTIMATE
PROJECT
BLACK CAT TRUNK SEWER-OVERLAND TO STODDAR
QTY DESCRIPTION COST TOTAL
DEPTH BREAKDOWN:
30" SEWER:
608 SEWER PIPE 30" 16' -17.99'
675 SEWER PIPE 30" 18' -19.99'
350 SEWER PIPE 30" 20' - 21.99'
298 SEWER PIPE 30" 22' -23.99'
"SUBTOTAL"
27" SEWER:
1,127 SEWER PIPE 27" 14' -15.99'
628 SEWER PIPE 27" 16' -17.99'
954 SEWER PIPE 27" 18' -19.99'
206 SEWER PIPE 27" 20' - 21.99'
909 SEWER PII'E 27" 22' -23.99'
1,430 SEWER PIPE 27" 24' - 28'
"SUBTOTAL"
21" SEWER:
288 SEWER PIPE 21" 16' -17.99'
1,179 SEWER PIPE 21" 18' -19.99'
1,322 SEWER PIPE 21" 20' - 21.99'
194 SEWER PIPE 21" 22' -23.99
739 SEWER PIPE 21" 24' - 28'
"SUBTOTAL"
60" MANHOLES:
7 60" MANHOLE 14' -15.99'
7 60" MANHOLE 16' -17.00'
8 60" MANHOLE 18' -19.99'
4 60" MANHOLE 20' - 21.00'
6 60" MANHOLE 22' - 23.99'
11 60" MANHOLE 24" - 28"
"SUBTOTAL"
101.97 61,997.76
107.59 72,623.25
112.55 39,392.50
116.69 34,773.62
208,787.13
80.97 91,253.19
84.73 53,210.44
91.07 86,880.78
94.17 19,399.02
95.95 87,218.55
101.17 144,673.10
482,635.08
65.70 18,921.60
69.26 81,657.54
73.12 96,664.64
77.66 15,066.04
83.69 61,846.91
274,156.73
5,384.00 37,688.00
5,384.00 37,688.00
5,834.00 46,672.00
5,834.00 23,336.00
6,334.00 38,004.00
6,334.00 69,674.00
253,062.00
TOTAL
Page 1
f
0
i~D`tJi'~
otis~~~rctlo~
tic.
MATT SCHiJLTZ
2127 S. ALASKA WAY
MERIDIAN, IDAHO
83642
6881 Bennett Rd. -Nam
~np l2AR1 dR5_A97d _ Fay
ID 83686
465-3532
6/13/2007
ESTIMATE
PROJECT
BLACK CAT TRUNK SEWER-OVERLAND TO STODDAR
QTY DESCRIPTION COST TOTAL
60 LF 30" STEEL SLEEVE (18" DEEP) 227.45 13,647.00
2,939 LF PAVEMENT REPLACE 33.00 96,987.00
7,887 LF GRAVEL ACCESS ROAD 6.25 49,293.75
"SUBTOTAL" 159,927.75
TOTAL $1,378,568.69
Page 2
11.7 SOMMER=
~vfGV~~~~~ inc.
We are pleased to quote on the following project:
*************,~**,r**********,r*******,-***,r**,r******
' Project: Black Cat Trunk Sewer - Ten Mile to Stoddard
Southridge Subdivision & Bearwood Subdivision No.1
Date: .June 13,.2007
' Quote to: Matthew Schultz - RMR Consulting, inc.
Jim Jewett - J.L.J. Enterprises, Inc.
City of Meridian
' .•....•.....Items-of•Work.-...•..••..•......••..••.•...••.Quantity.•Units..•Unit.Price....-..Amount
21° F679 PVC Sewer
' a 21° Sewer 16' - 17.99' 288.00 LF 59.35 17,092.80
b 21° Sewer 18' - 19.99' 1,179.00 LF 70.00 ~ 82,530.00
c 21° Sewer 20' - 21.99' 1,322.00 LF 79.20 104,702.40
d 21° Sewer 22' - 23.99' 194.00 LF 87.85 17,042.90
e 21° Sewer 24' - 28' 739.00 LF 98.10 72,495.90
SUBTOTAL 293,864.00
' ...... ......... ...... ...... ....... .....
° ..........
. ...... ............... ..............
F679
27 PVC Sewer
a 27° Sewer 14' - 15.99' 1,127.00 LF 78.00 87,906.00
'
b 27° Sewer 16' - 17.99' 628.00 LF 81.60 51,244.80
c 27° Sewer 18' - 19.99' 954.00 LF 90.90 86,718.60
d 27° Sewer 20' - 21.99' 206.00 LF 101.70 20,950.20
e 27° Sewer 22 23
99 909
00 LF 00
109 99
081
00
'
f 27° Sewer 24' :
28' :
1,430.00 LF :
120.00 :
;
171,600.00
.••... ..... ..• •
. .............. •
............ .
•.. .•.
...••..
SUBTOTAL ..•.
517,500.60
....... ......... ...... ...... ...... .... 30° C905 PVC Sewer ......... ...... ................ .............
a 30" Sewer 16' - 17.99' 608.00 LF 99.35 60,404.80
b 30° Sewer 18' - 19.99' 675.00 LF 107.55 72,596.25
'
c 30° Sewer 20' - 21.99' 350.00 LF 118.80 41,580.00
d 30° Sewer 22' - 23.99' 298.00 LF 126.65 37,741.70
.......
' ....... .........
......... ......
...... ......
...... .......
....... .............
............. ...................
................... ......
...... ................
...SUBTOTAL..... .............
..212:322:75•
30° Steel Casing
' a 30° Steel Casing l6'
- 17:99' 60:00 LF 396:00 23:760:00
.••. .. • •
. .. .
.• ......•. .•. .• •
...
SUBTOTAL .••.
23,760.00
' 16200 N. 20th • Nampa, ID 83687 Phone (208) 465-4778 • Fax (208) 465-4788
P.W. # 12205-AAA-1-2 B.O.L. # RCE-83
~ ~7 SOMMER=
t
INC.
60° Manhole
a 60° Manhole 14' - 15.99' 7.00 EA 6,065.00 42,455.00
b 60° Manhole 16' - 17.99' 7.00 EA 6,500.00 45,500.00
c 60° Manhole 18' - 19.99' 8.00 EA 7,500.00 60,000.00
d 60° Manhole 20' - 21.99' 4.00. EA 8,000.00 32,000.00
e 60° Manhole 22' - 23.99' 6.00 EA 8,434.00 50,604.00
f 60° Manhole 24' - 28' 11.00 EA 9,218.00 101,398.00
.
......
... ............ ....
.................. ......
...... .......
....... ..............................
.............................. ......
...... ...SUBTOTAL.....
................ ..331,957.00
.............
... Pavement Replacement
a Pavement Replacement 2,939.00 LF 54.20 159,293.80
....... ................. ...... ....... .............................. ...... ...SUBTOTAL..... ..159:293:80.
Gravel Access Road
a Gravel Acces s Road - Type 1 - 14' Wide 7,887.00 LF 20.00 157,740.00
....... ................. ...... ........ ............................. ...... ................
SUBTOTAL .............
157,740.00
.......
....... .................
................. ......
...... ........
........ .............................
............................. ......
...... ...TOTAL•=====>.
................ .1,696,438.15
.............
See attached letter for qualifications.
Prepared By:
Eric Bird / Estimator-Project Manager
Acceptance of Proposal: The above prices, specifications and conditions are hereby accepted. You are
authorized to do the work as specified.
Payment to be mafle as follows: 10th of the month following monthly billings.
Date of Acceptance:
Signature:
' Title:
16200 N. 20th • Nampa, ID 83687 Phone (208) 465-4778 • Fax (208) 465-4788
P.W. # 12205-AAA-1-2 B.O.L. # RCE-83
1 ~7 SpMMER
~N~Ii/(/1 ~ I~~~~~~~!/~/1(/ INC.
June 13, 2007
' Matthew Schultz - RMR Consulting, Inc.
Jim Jewett -J.L.J. Enterprises, Inc.
City of Meridian -City Engineer
Subject: Project Bid -Black Cat Trunk Sewer -Overland to Stoddard
Southridge Subdivision & Bearwood Subdivision No.1
Enclosed is our bid for the above mentioned project. Our proposal is based-upon The
' Land Group drawings for Southridge Subdivision dated 4/16/07 and Engineering
Solutions drawings for Bearwood Subdivision No.1 dated 5/29/07. Our qualifications are
as follows:
' Construction staking by owners.
' No bond has been included.
No offsite disposal of excavated material included. Excavated material will be left on
' either Southridge or Bearwood site. Excavated material from the existing roadways will
be placed on either Southridge or Bearwood site.
' No import backfill has been included.
"Pavement Replacement" is based on 3" thickness. If it is found that additional
pavement depths will be required, these costs will be negotiated.
Traffic control for the project is included and based upon "Full Road Closures".
Concrete and bridge work in the Ridenbaugh Canal will be done by others. Our
' proposal includes restoration of the existing banks only.
Proposal is based on work between MHW05 & MHW06 (Ridenbaugh Canal) being
' completed after water is out of the canal, approximately October 15, 2007.
City of Meridian inspection fees are to be paid by owner. This cost can be incorporated
into our proposal if required for $7,470.00, as based upon normal City of Meridian
inspection fees.
' Final price will be determined by measured quantity times unit price.
This proposal may be withdrawn if not accepted within 10 days of issuance.
16200 N. 20th • Nampa, ID 83687 Phone (208) 465-4778 • Fax (208) 465-4788
P.W. # 12205-AAA-1-2 B.O.L. # RCE-83
' Thank you for the opportunity to bid this project with you. We look forward to working
with your company.
Sincerely,
Eric Bird
Estimator-Project Manager
m nt
Attach e
16200 N. 20th ~ Nampa, ID 83687 Phone (208) 465-4778 • Fax (208) 465-4788
P.W. # 12205-AAA-1-2 B.O.L. # RCE-83
ICp~I! F RIV ~
SOUTHERN IDAHO DIVISION
5450 W. Gowen Road
Boise, Idaho 83709
(208) 382-8152 Attu
(208) 382-8199 Fax
Submitted To
Street Address
City, State, Zip PROPOSAL
~~ Schultz
RMR Consulting Inc
2127 S Alaska. Way
Meridian ID 83642
Date:
June 13, 2007
hone: 880-1695
Fax: 893-5325
Project Name Black Cat Trunk Sewer -Overland to Stoddard
Project Address : Meridian ID
Engineer Engineering Solutions & The Land Group
Plan Date: 5/29/2007 - 4/16/2007 Last Revision Date:
SEWER
(1) 30" PVC 16'-17.99 608 LF @ $128.00 $77,824.00
(Z) 30" PVC 18-19.99 675 EA @ $135.00 $91,125.00
(3) 30" PVC ZO-21.99 350 EA @ $162.00 $56,700.00
(4) 30" PVC 22-23.99 298 EA @ $163.00 $48,574.00
(S) 27" PVC 14'-15.99 1,127 LF @ $70.40 $79,340.80
(6) 27" PVC 16'-17.99 628 LF @ $72.70 $45,655.60
(7) 27" PVC 18'-19.99 954 EA @ $80.90 $77,178.60
(8) 27" PVC 20'-21.99' 206 LF @ $86.40 $17,798.40
{9) 27" PVC 22'-23.99' 909 LF @ $99.90 $90,809.10
(10) 27" PVC 24'-28' 1,350 LF @ $103.00 $139,050.00
(11) 30" Steel Casing 60 LF @ $201.00 $12,060.00
(12) 21" PVC 16-17.99 288 LF @ $52.20 $15,033.60
(13) 21" PVC 18-19.99 1,179 LF @ $60.90 $71,801.10
(14) 21" PVC 20-21.99 1,322 LF @ $65.70 $86,855.40
(15) 21" PVC 22-23.99 194 LF @ $83.00 $16,102.00
(16) 21" PVC 24-28 739 LF @ $91.20 $67,396.80
(17) 60" MH 14-15.99 7 EA @ $5,360.00 $37,520.00
(18) 60" MH 16-17.99 7 EA @ $5,710.00 $39,970.00
(19) 60" MH 18-19.99 8 EA @ $6,830.00 $54,640.00
(20) 60" MH 20-21.99 4 EA @ $8,210.00 $32,840.00
(21) 60" MH 22-23.99 6 EA @ $8,230.00 $49,380.00
(22) 60" MH 24-28 11 EA @ $8,390.00 $92,290.00
(23) Type P Pavement 2,929 LF @ $25.50 $74,689.50
(24) Gravel Access Road 7,887 LF @ $5.10 $40.223.70
TOTAL $1,414,857.60
O:~Proposal 2007~PmBladcCatTnmkSevvetOv .doc
1
f FE R'~E
AN MDU RESOURCES COMPANY
SOUTHERN IDAHO DIVISION
5450 W. Gowen Road
Boise, Idaho 83709
(208) 362-8152 A,ttn
(208) 362-6199 fax
Submitted To
Street Address
City, State, Zip
PROPOSAL
Date: June 13, 2007
Matthew Schultz
RMR Consulting Inc
2127 S Alaska. Way
Meridian ID 83642
Project Name Black Cat Trunk Sewer -Overland to Stoddard
Project Address : Meridian ID
Engineer Engineering Sohrtions & The Land Group
Phone: 880.1695
Fax: 893-5325
BID REFLECTS:
1) Atxess road to be constructed 14' wide by 6" deep.
2) Type P patch for Overland Road and Linder Road. Specifically includes 8" of 3/" base and 3" of plant
mix paving.
3) Demo of house and structures to be completed by others.
4) Bid is based on road closure of Overland Road and Ten Mile Road
DOES NOT INCLUDE THE FOLLOWING:
1) Permits, fees or bands of any kind.
2) Fees for inspections or compaction testing.
3) Off-site disposal of excess fill material or
trench spoils.
4) Foundation stabilization.
5) Tree/stump removal.
6) Rock excavation, if required.
'n Surveying or staking of work quoted.
8) RemovaUBackfill of soft or saturate soils
below subgrade.
9) EPA permit, paperwork or inspection
10) Demolition/removals not sp~ifically quoted.
All items on this proposal requiring hot plant mix asphalt are based on projected liquid o casts of $400.00 per Ton, FOB ~ipplier. Knife River
retaiffi tl~ exclusive right to honor the quoted price, in the event that od prices escalate to a level above the quoted price. By acc~p6ng this proposal,
in this form or any other, the customer agrees to pay Knife Rives for extra costs at Kee River's discretion.
Knife River shall be paid for actual quartities installed. Faymem is due upon progre~ billings each 30 days Retainage held shall be a maximum of
S°/w The will be payable upon Sal acceptance bythe governing authority. The amount dues shall bear iniemst at the highest rate allowed by
law from date of billing.
Tl~ roadways shall be auhgraded by others prior to Knife River installing the pipe. The owner shall notify Kirife River three working days prior to the
road cofactor begnmingto import gravel forthe roadway to allow Knife Riverto perform Seal pressures tests as may 6e required: All material is
guaranteed to be as specified All workto be ~mpleded in a w4rlananh'ke manner aceording to the apecificetioffi a~ standard practices. "Any
alteration or deviation S9om above specifications involving extra will 6e exetaited only neon written orders, a~ will become an extra charge over
and above the estimate. All agreeme~ oomingem upon sfrOces, aceidems or delays beyond Kee River's comrol. Krrife River's workers are frilly
covered by Worker's Compen~tion h~nance. Knife River may withdraw this proposal if ~t accepted within 1 S days f'rmn the date ofproposal. In
the event oflitigation, the prevailing pmiy shall )>a emitledto reasonable attorney's fees
Knife River
Authorized Sigt~atttre ~~ ~ ~°7
Jessee Rosin Date
Acceptance of PiOposal - TIo3e above prices, specifications and oonditicros are satisfiu~ory and aloe hereby aoceprted. Knife River is authorized to
do the work as specified. Payme~rt will be made as outlined above.
Authorized $lgllature
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LETTERS
OF
1
INTENT
June 21, 2007
Letter of Intent
Oversizin~ Reimburement Participation
Black Cat Sewer Trunk -Overland To Linder -Line "Al"
Black Cat Sewer Trunk -Overland to Ten Mile -Line "A2"
Linder 109 LLC will grant the City of Meridian public utility easements for the purpose
of construction of the Black Cat Sewer Trunk through the property as shown on the
Construction Plans for the "Southridge Subdivision -Overland Road Sewer Trunk", after
preliminary acceptance of the Black Cat Sewer Trunk Reimbursement Agreement by the
Meridian City Council on June 26, 2007. The easement documents will be prepazed for
both Line "A1" and Line "A2" at Linder 109 LLC's expense.
Shepherd's Creek LLC will be responsible for the construction contract with Brown
Construction and Linder 109 LLC will be responsible for payment of Brown
Construction for Line "A1" and Line "A2" pursuant to the attached reimbursement
documentation. Shepherd's Creek LLC, through RMR Consulting, Inc. will be
responsible for construction management to insure proper construction of these lines
' through City acceptance and reimbursement. Any additional costs or fees outside of the
scope of Brown Construction's contract, should they arise during construction of this
segment of the Black Cat Trunk shall be Linder 109 LLC's expense. All testing,
inspections, surveying, staking, and engineering shall be Linder 109 LLC's expense.
Linder 109 LLC understands time is of the essence for sewer trunk construction and all
possible efforts will be made to construct Line "A1" to Linder Road during the month of
August 2007 with Line "A2" completion expected to be in October 2007, with both dates
subject to timing of ACHD road closure approvals and the timing of the final
Reimbursement Agreement.
The amount to be reunbursed by the City of Meridian upon completion and acceptance of
Line "A1" and Line "A2" shall be calculated based on the formula as provided in the
proposed Black Cat Sewer Trunk Reimbursement Agreement by RMR Consulting,. Inc.
This letter is anon-binding agreement with completion dates conditional upon the City of
Meridian's timely acceptance of the reimbursement methodology and subject to timely
execution of a formal agreement between Linder 109 LLC and the City of Meridian.
1
June 15, 2007
Letter of Intent
Oversizin Reimbursment Partici ation
Black Cat Sewer Trunk -Linder to Stoddard -Line "B"
Tuscany Development will grant the City of Meridian a public utility easement for the
purpose of construction of the Black Cat Sewer Trunk through the pxoperty as shown on
the Construction Plans for the "Bearwood Phase 1 ", after acceptance of the Oversizing
Agreement by the Meridian City Council and approval of the plans for construction. The
easement documents will be prepared for Line "B" at Tuscany Development's expense.
Shepherd's Creek LLC will be responsible for the construction contract with Brown ,
Construction and payment of Brown Construction for Line "B". Any additional costs or
fees outside of the scope of Brown Construction's contract, should they arise during
construction of this segment of the Black Cat Trunk shall be Tuscany Development's
expense. All testing, inspections, surveying, staking, engineering, and project
management shall be Tuscany Development's expense. The fee amount to be paid to the
City of Meridian for Line "A" construction prior to City signature on the final plat for the
first phase of the Bearwood Subdivision shall be based on the formula as provided in the
proposed reimbursement agreement by 1tN1R Consulting, Inc.
Shepherd's Creek LLC Tuscany Development, Inc.
By ~ B3':
Its: Managing Mana .Its: President
June 15, 2007
Letter of Intent
Oversizin~ Reimbursment Participation
Black Cat Sewer Trunk - Lwder to Stoddard -Line "B"
Tuscany Development will grant the City of Meridian a public utility easement for the
purpose of construction of the Black Cat Sewer Trunk through the property as shown on
the Construction Plans for the "Bearwood Phase 1 ", after acceptance of the Qversizing
Agreement by the Meridian City Council and approval of the plans for construction. The
easement documents will be prepared for Line "B" at Tuscany Development's expense.
Shepherd's Creek LLC will be responsible for the construction contract with Brown
r Construction and payment of Brown Construction for Line "B". Any additional costs or
fees outside of the scope of Brown Construction's contract, should they arise during
construction of this segment of the Black Cat Trunk shall be Tuscany Development's
expense. All testing, inspections, surveying, staking, engineering,-and project
management shall be Tuscany Development's expense. The fee amount to be paid to the
City of Meridian for Line "A" construction prior to City signature on the final plat for the
first phase of the Bearwood Subdivision shall be based on the formula as provided in the
proposed reimbursement agreement by RMR Consulting, Inc.
Shepherd's Creek LLC Tus
By: By:
Its: Manager Its:
[]
1
OVERSIZING
~ REIMBURSEMENT
CITY CODE
9-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS: Yage 1 of .~
'~ ., ,
9-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS:
A. Reimbursement To Sewer User: Should a sewer user at his own expense construct an extension to
the sewer system in a public right of way or easement with prior approval of the city and in
accordance with the standards and designs of the city and which sewer line extension has been
determined by the city to be able to benefit properties other than the user's, the sewer user
constructing the extension may be reimbursed for the proportionate cost of the sewer benefiting
adjacent or other properties by entering into an agreement with the city if any of the following apply:
1. The sewer extension lies outside the sewer user's property and provides sewer service to other
property.
2. The sewer extension is within the sewer user's property and is a gravity sewer larger than eight
inch (8") diameter.
3. The eight inch (8") gravity sewer within the sewer user's property is required to be greater than
ten feet (10') deep to serve upstream properties.
4. The sewer extension includes a permanent lift station.
5. The sewer extension includes a temporary lift station which the city requires to be oversized to
serve adjacent or upstream properties.
B. Eligibility: To be eligible for reimbursement, the user must:
1. Desi n the sewer extension in substantial accordance with the city of Meridian master sewer
9
' plan;
2. Receive city approval of the sewer extension construction plans,
3. Construct the sewer extension in accordance with approved plans and city of Meridian standard
specifications and details;
4. Solicit and receive three (3) bids for the sewer extension and select the lowest responsive bid as
determined in a bid opening. The user must notify the public works department of the bid opening
forty eight (48) hours in advance and provide the opportunity for a public works department
representative to attend the bid opening during normal working hours;
5. Receive preliminary plat approval from city council for the development to be served by the sewer
extension. Sewer extensions intended to serve nonsubdivision projects, and for which the developer
seeks a reimbursement agreement, must receive approval for a reimbursement agreement from city
council prior to construction plan approval by the city.
C. Developer Reimbursement Agreements: The city shall not be required to enter into a reimbursement
agreement and whether or not to enter into such an agreement shall be at the sole discretion of the
city council; provided however, that:
1. No reimbursement agreement shall have a duration greater than ten (10) years unless the city is
a beneficiary of the agreement.
' 2. No reimbursement agreement shall pay to the sewer user paying for or constructing a sewer line
httn://66.113.195.234/ID/Meridian/11004000000019000.htm 3/1/200'
m~i~~if .. .~i` ,. ~.. ..,,~ n,4l.. r .... .... ..31-~.av f~xir.; ~~, .m..~.` ~ ;#~ite.C~k ... a`` 44''v?y ~ ..f +~~_ a ~.'~~
A-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS: Page 2 of
-•.
extension more than one hundred percent (100%) of his actual engineering and construction costs,
it being noted that in most cases at least some of the cost would ordinarily be assessed to the
sewer user's own property.
3. A reimbursement agreement may provide for interest to be paid to the sewer user.
4. The city may charge and may receive a five percent (5%) administrative fee against the amount
reimbursable to the sewer user for administration, accounting, aud~ing, and payment of the
reimbursement payments made to the sewer user so extending the sewer line and having reached
a reimbursement agreement with the city.
5. The reimbursement agreement shalt be personal to the sewer user entering into it and shall not
' be assigned without the written consent of the city, which consent will not be unreasonably withheld
6. The agreement will terminate when the user has been fully reimbursed if the agreed upon
reimbursement amount is paid prior to the end of the term of the agreement.
7. The agreement shall be binding on the sewer user and his assigns, sucxessors, heirs and
executors and may be recorded as an encumbrance against the property of the sewer user.
8. The sewer user shall be required to indemnify and hold the city harmless from any and all liability
whatsoever until the sewer line has been accepted for maintenance by the city.
9. Said lines, after acceptance, shall become part of the city sewer system and be the sole property
of the city.
D. Methods Of Reimbursement: The reimbursement to the party constructing off site or oversize or
over depth sewer will be from the sewer assessment fees owed or paid by the user as required
under subsection 9-4-18~ of this chapter.
E. Amount Of Reimbursement:
1. Off Site Gravity Sewer Extensions: The amount of reimbursement to the user shall be based on
the projected proportion capacity that the user's project requires. The amount of reimbursement
shall be based on actual construction costs, and may include reasonable-engineering, surveying,
construction staking, project management and easement acquisition costs.
2. On Site Grav"rty Sewer Extension: The amount of reimbursement to the user constructing
"oversize" or "over depth" gravity sewer shall be based on the percentages in the following table.
Only construction costs are eligible for reimbursement for "oversize" of "over depth" on site gravity
extensions.
' TABLE 1
ON SITE SEWER REIMBURSEMENT PERCENTAGE
Depth 1, 10 12 15 18 21 24 27 30 36
Feet
1 D 11.5% 25.8% 39.5% 46.5% 50.0% 56.6% 63.5% 67.1 % 72.0%
17 ~ 7 a0% 4!1 QO/_ A 7 ~O/_ w Q Ao% C7 ~ of co nor ~ w ~-or co .~ nr ~n ~nr
9-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS: Page 3 of 3
• •
14 23.3% 34.3% 45.2% 51.1% 54.0% 59.6% 65.7% 68.9% 73.3%
16 36.1 % 43.9% 52.1 % 56.6% 58.9% 63.5% 68.5% 71.3% 75.0%
18 39.5% 46.5% 54.0% 58.2% 60.3% 64.6% 69.3% X2.0% 75.5%
20 42.5% 48.9% 55.8% 59.6% 61.7% 65.7% 70.1 % 72.6% 76.0%
' 22 47.7% 53.1 % 58.9% 62.3% 64.1 % 67.6% 71.6% 73.9% 77.0%
24 50.0% 54.9% 60.3% 63.5% 65.2% 68.5% 72.3% 74.4% 77.5%
Note:
' 1. Depth calculated as average depth from finish grade to pipe invert from manhole to manhole.
F. Reimbursement To City: Where the city constructs.a sewer line extension, either on its own or in
conjunction with another person or entity, the city may enter into a reimbursement agreement as
authorized above such that the city is reimbursed for its costs of construction, engineering, legal
costs and interest. (Ord. 04-1105, 10-5-2004)
t
httn~//hh.113.195.234/ID/Meridian/11004000000019000.htm 3/1/200 i
9-4-18: ASSESSMENT' ANll U"1'H~1Z r'~~~: rage i of i
9-4-18: ASSESSMENT AND OTHER FEES:
A. Sewer Assessment Fee: Notwithstanding any of the provisions of this chapter, any person, firm,
partnership, corporation or association or property owner who has not otherwise paid for, or
contributed proportionately toward, the costs and expenses of constructing a sewer line, whether
that construction has been performed by the city, a local improvement district or a private entity, or
combination thereof, and who subsequently desires to connect to the city sewer system, shall be
required to pay, in add~ion to the required connection charges of subsection 9-4-25B of this chapter
and the monthly user charges of section 9-4-24 of this chapter, an additional connection charge
which shall be known as an "assessment fee". The assessment fee shall be computed on an
"equivalent residential unit", or "ERU" basis,
B. Fee Set By City Council: The sewer assessment fee for each parcel of ground connected to a trunk
sewer line shall be established and set by the city council. The sewer assessment fee may
different for residential, commercial, and industrial uses and may be different for differing uses
within those three (3) classfications depending upon the considerations of efFluent quality but shall
be as consistent as possible under similar factual circumstances. The sewer assessment fee shall
be assessed in terms of equivalent residential units.
C. Wastewater Treatment Assessment Fee: A treatment fee shall be required for every sewer user
initiating sewer service, changing use of a property already connected to sewer or increasing the
discharged wastewater flow. (Ord. 041105, 10-5-2004)
ii
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http://www.sterling~ers.com/ID/Meridian/11004000000018000.htm 6/19/200 ;