HomeMy WebLinkAboutTask Order No. 10173a with Civil Survey Consultants for Sewer and Water Line Replace Broadwayv
PURCHASING AGENT
33 E. Broadway Ave, Meridian, ID 83642
Phone: (208) 888-4433 x 417
Fax: (208) 887-4813
TASK ORDER NO. 10173a
Between
CITY OF MERIDIAN
AND
CIVIL SURVEY CONSULTANTS, INC.
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement between the above mentioned parties
dated April 13, 2010.
SEWER/WATER REPLACEMENT -BROADWAY AVENUE
SCOPE OF SERVICES
Per the City's request, the Engineer will provide professional engineering services related to the
design of replacing or rehabilitating the existing sanitar~ sewer and potable water lines in
Broadway Avenue between Meridian Road and NW. 8t Street.
Task 1 -Administration
1.1 This task includes duties associated with setting up the contract and submitting
monthly invoices.
Task 2 -Design Surveying
2.1 This task includes field work associated with performing topographic survey required
to complete the design. Topographic survey will cover existing utilities, irrigation,
pavement, curb, gutter, sidewalk, water meters, and any other items within the public
right-of-way required to complete the design. The City shall contact dig-line and
have the existing utilities marked.
2.2 This task includes office work associated with drafting the topographic survey and
establishing centerline control and the public right-of--way. We anticipate that for the
purposes of this project we will be able approximately define the existing public
right-of--way using record of surveys and subdivision plats recorded with Ada County.
The majority of the parcels along this project are not part of a platted subdivision and
if any easements are needed title reports will be required to prepare the easements.
Title reports and the preparation of easements are not covered under this scope of
services.
Task 3 -Design Sewer and Water Improvements
3.1 This task includes work associated with coordinating potholing by contractor and the
review of the results.
3.2 This task includes work associated with reviewing the video of the existing sanitary
sewer main to determine the location of existing sewer services and plotting them
on the plans. City shall provide a video of the existing sewer main.
3.3 Determining replacement method and designing sewer and water improvements.
City staff shall assist the Engineer in determining the preferred method of
replacement. Pipe bursting, sliplining, and open trench methods will be evaluated
to determine the best method of replacing the existing sewer and water mains. The
existing sewer services will not be replaced and will be reconnected to the new
sewer main. The existing water meters and service lines will be replaced at
locations identified by the City.
3.4 Preparing and submitting application for license agreement to NMID for the Nine Mile
Creek Crossing. City shall pay all fees associated with the agreement.
3.5 Send letters to property owners fronting project notifying them of the project and its
anticipated construction schedule. The letter will be submitted City staff for approval
prior to mailing of the letter. City will provide property owner mailing addresses as
needed. This task also includes time responding to telephone calls from property
owners.
3.6 Engineer will contact ACHD to discuss project and potential pavement repair
options.
Task 4 -Construction Document Preparation and Review
4.1 Develop plans and specifications and bid schedule that meet current design
standards and standard specifications of the City and ISPWC. The City shall
provide the Engineer with a high resolution orthographic photo of area to be possibly
included on the plans. Multiple bid schedules may be provided to allow contractors
to bid the project using different methods of replacing the sewer and water mains.
4.2 Submit one set plans to ACHD for review and approval prior to construction.
Includes one set of revisions per ACHD comments and then resubmitting to ACRD
for approval.
4.3 Submit one set plans to power, gas, telephone, and cable companies for review and
approval prior to construction.
4.4 Submit 2 full size physical copies of plans and special provisions to City
Engineering for Development Services review and approval, Engineer to revise
plans as necessary and resubmit.
4.5 Submit 4 full size physical copies of plans and special provisions to City
Engineering for ~,2LPE review and approval, Engineer to revise plans as necessary
and resubmit.
4.6 Prepare an Erosion and Sediment Control Plan (ESCP) and submit the plan to
the City and ACHD for review and approval. The ESCP will be prepared in
accordance with the City of Meridian Construction Stormwater Management
Program. All other stormwater management program requirements shall be
completed by the City or the Contractor.
4.7 Prepare final construction documents with inclusion of any addenda from the bidding
phase and provide one physical copy for City's use and 10 physical copies for
contractor's use.
Task 5 -Construction Services
5.1 Provide one set of construction stakes for the new water and sewer mains. It is
anticipated that staking will be completed in a maximum of six visits to the project.
Staking will be completed as requested by the City and Contractor.
5.2 Attend pre-bid meeting.
5.3 Attend pre-construction meeting.
5.4 Answer RFI's from contractor during bidding and construction about the design.
5.5 Review material specifications submitted by contractor.
5.6 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated August 26, 2009.
TIME OF PERFORMANCE
Within 60 days of receiving a notice to proceed Engineer will submit plans to the City for review
and approval.
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 10173a is Thirty-Eight Thousand Seven
Hundred Twenty dollars ($38,720). The hourly rate for services and direct expenses is attached
and by reference made part hereof.
. .
CITY OF MERID
BY: ~ - ,~~
TAMMY de WEE'R/ AYOR
Dated: '7 ~ ~~t ~ ~0
CIVIL SURV ONSULTANTS, INC.
~:,~ ~~
BY: "
Dated: ~~ ~""O~
Approved by City Council: ~~ ft 47~~"*'`" '#"°~~~".,
~^
Attest ~ ~ T ~'~~~
~ FO
YCE . HOLMAN, CI CLERK = $~~~
r
Approved a to Co tot ~"'%, '9 C'
'.
BY: /,~~~~~~rrrr i
KEITH S, PU SING AGENT
Dated: L/ - . ~~ ~V
o~
~8~ •, ~~
rt~ent Approval
~I ,~ ~'
~'V~ ~ ~ roe` ~
TITLE: `s r l4 /=F ~}./ C~ /~'~! ~L`=/Z
Dated: 7 ~~ D