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HomeMy WebLinkAboutProfessional Service Agreement with ZGA Architects for Meridian Municipal Center August 22, 2003 MERIDIAN CITY COUNCIL MEETING August 26, 2003 APPLICANT ITEM NO. 3-H REQUEST Approve Agreement for Professional Services for ZGA Architects for Meridian Municipal Center Program Update: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: C4/ffrov-Y SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Letter / Agreement Phone: Contacted: Emailed: Date: Staff Initials: Mate~als presented at pubUc meetings shall become property of the City of Meridian. - ~ Acehit"" and P1>..n",. Chac'md 4 August 2003 ]r"..."n~v':~1'" U.....:.Lb... ,"jjjD "~ n R 2C33 Thomas M. Zabala,ALc\. R. Alan Giltzow, AlA Artbur M. Albanese, AlA Miebael G. Simmonds, AlA Steven C. Tnrney, AlA Mayor Robert D. Corrie City of Meridian 33 East Idaho Meridian, Idaho 83642 c~i;;~~:;~~;:;~,;~ Re: Meridian Municipal Center Program Update ZGAJobNo.0317 Dear Mayor Corrie, It was a pleasure to talk with you last week. The City has made a .great deal of progress in its planning efforts over the past few years; you and the Council are to be commended for your diligence and commitment. The potential establishment of downtown development standards and forward thinking planning policies continues to make Meridian a leader in community development in the Treasure Valley. As the demand for public service increases,. now more than ever, it is important that City Government has an understanding of the current and future staff and facilities needs. ProDosed Scope of Work Memhers As you requested, we are submitting the following proposal for up dating the previously completed space needs analysis study dated 25 August 1998. We propose that the format and organization of information exhibited in the initial study be followed in generating an up-dated document. However, you and the Council may not require that all information be reviewed and, therefor, may wish us to proceed with some or all of the following activities. American lnsH'ute of Architects 565 W. Myrtle Steed, Suite 225 Boise, Idaho 83702-7606 1. Update Project History: ZGA will update project history to include the various studies and activities that have occurred during the recent past and which have provided greater understanding of the potential for a municipal center. (208) 345-8872 Fax (208) 343-7162 e-mail: zga@zga,com Established J973 Mayor Robert Corrie 4 August 2003 Page 2 II. III. N. V. Update FindingslExisting Facilities: In the initial study, the existing City Hall was assessed as to its general physical condition and potential for expansion or alteration. Should the City wish to include assessments of other facilities currently occupied by various City departments, ZGA would provide general opinions, based upon observation, related to the suitability of structures and building systems. Review Current Needs: ZGA will review, with each department director, the current and anticipated staff and facilities needs. The results of these meetings would be recorded and included in the fmal report. Previously established departmental/facilities adjacency requirements will be reviewed and revised as necessary, yielding a current and projected relationship determination. Revise Survey Data: This effort would constitute the review and revision of survey data sheets for each individual program space. The magnitude of changes, deletions, and/or additions to this section will be largely dependent upon the results obtained under item III above. ZGA would revise the previously generated survey data information as necessary to support the current program needs. Appendix: The appendix would be updated to include reduced reproductions of schematic and conceptual drawings provided to the City in the course of exploring the potential for the project. ZGA would organize and incorporate this information into the report. Compensation Item I: Item II: Item III: Item IV: Item V: $340.00 fixed fee. $2,500.00 time and materials, not-to-exceed. $3,400.00 time and materials, not-to-exceed. $4,300.00 time and materials, not-to-exceed. Included in items I - IV above. Our services are invoiced on a monthly basis with payment in full required upon receipt. Any unpaid balance thirty (30) calendar days following the invoice date shall bear interest from the date payment is due at a rate of 1-1/2% per month (18% per annum). Late payments apply to interest first then principal. ~-; Mayor Robert Corrie 4 August 2003 Page 3 Our hourly billing rates are listed on the attached Exhibit' A'. The purpose of this letter is to define our agreement with the City of Meridian for services described above for the referenced project. It this meets with your approval, please sign where indicated and return one executed copy to ZGA. Keep the original for your file and please contact me with any questions. We look forward to continuing our work with the City of Meridian. Sincerely, ZGA Architects and Planners, Chartered Accepted! Approved City of Meridian IJpprPW!cL 6::; (11"1-; (!f)"'I1.~ ¡;j;;r é -=. ~ ?" ayor Robe Corrie cc: Job File/Div.A øt.' EXHIBIT 'A' The following represents ZGA's compensation rates for services provided on a time and expense basis for 2003: Principal $95-140 per hour Senior Project Manager $85-90 per hour Project Architect $70 per hour Intern Architect (CADD) $50-65 per hour Adrninistrati vel Clerical $50-60 per hour Consultants 115% of invoice to ZGA Reimbursable Expenses Cost Reproduction Drawings (paper) $1.25/sheet Reproduction 8Y:z x 11 copies $0.15/sheet Vehicle Mileage $0.375Imile Miscellaneous Costs (not in-house) 115% of invoice to ZGA ~.. Meridian City Council August 26, 2003 Page 2 of 49 Corrie: C. Bird: And you're adding that as Nurnber12? De Weerd: Yes. Bird: Okay. I agree. Nary: Concur. Corrie: Okay, Any further discussion? Okay. All in favor say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 3: F. G. H. I. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: Approve minutes of August 12, 2003 Pre-Council Meeting: B. C. Approve minutes of August 19, 2003 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: E. Findings of Fact and Conclusions of Law for Approval: PP 03- 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: Change Order No.4 for Meridian Settlers Park Restrooms: Change Order No.5 for Meridian Settlers Park Restrooms: Approve Agreement for Professional Services for ZGA Architects for Meridian Municipal Center Program Update: Approve I Award Bid for Drilling and Construction of Well No. 25: Meridian City Council August 26, 2003 Page 3 of 49 J. Finance Report: Corrie: Item Number three is the Consent Agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move we approve the Consent Agenda and that the Mayor sign and the Clerk attest to all paper that are necessary. McCandless: Second. Corrie: Motion has been made and seconded to accept the Consent Agenda as published. Any further discussion? Hearing none, roll-call vote, Mr. Berg. Berg: Roll-call vote. Bird. Bird: Yea. Berg: McCandless. McCandless: Yea. Berg: de Weerd. De Weerd: Yea. Berg: Nary. Nary: Are we voting on the Consent Agenda or on the agenda itself? De Weerd: Consent. Berg: Consent Agenda was the motion to adopt the Consent Agenda. Nary: Oh, yeah. All right. I missed that. I'm sorry. I guess I see an error in Packard Estates No.2, so I guess I would vote nay, because I think they are in error. De Weerd: Good place to bring it up. Nary: I didn't know - I missed what we were - I thought we were voting on the agenda itself, not the Consent Agenda. I can bring it -- I can bring it when we are done. We can bring it back. But there is an error. That's not what we decided, so - Meridian Cfty Council August 26, 2003 Page 4 of 49 Corrie: Well, let's - Bird: Well, that can be - that can be done by pulling the minutes and finding out what the motion and stuff was. We can pull - we can certainly pull the deal. We have already got three votes for yea. Corrie: You want to do it now or - Nary: I don't care. Corrie: Okay. Let's do it now. Bird: Let's do it now. I'll pull my -- I'll pull my motion. Corrie: Okay. Bird: Okay. What's the matter? Nary: On D on the findings we did not - at least my recollection of the minutes, we did not remove the condition or consider it to impossible to enforce about the prohibition against construction traffic. What we -- what Mr. Groves testified to was they were doing all they could and they would continue to do that, because they were required to do it. The only thing we removed was the condition regarding the condition of the lane at the time -- to put the lane back in repair in the condition it was at the time the plat was approved. That was the only condition. So, these findings are incorrect, because that isn't what we decided. Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council, this is certainly my interpretation of what the motion was. If I'm incorrect, I would ask that the Council simply pull that set of findings or -- that's in your approval on the Consent Agenda, remand it back for further consideration. It's not like anything is -- I mean we - Nary: Right. It's not a timing issue. We can do it next week, but I think we just need to look at the minutes, but that's - my recollection that was not what we decided, the second condition, because they did commit to doing that and they continue to - and they committed to continue to do that, so - Nichols: Well, Mr. Mayor, just by way of explanation, I was looking at it from what the city could do as a plat condition, not what the developer could do, so I could have looked at it in error. Nary: Sure. Meridian City Council August 26, 2003 Page 5 of 49 Bird: Okay. Mr. Mayor? Corrie: Mr. Bird. Bird: Okay. I will change my motion, then. We will pull Item D on the Consent Agenda, the Findings of Facts and Conclusions of Law to amend conditions of approval FP 03- 038, for Packard Acres No.2, back to the attorney for correct findings or at least to look into it and then with everything else on the Consent Agenda, I would move that we approve and for the Mayor to sign and the Clerk to attest on the proper papers. McCandless: Second. Corrie: Motion has been made and seconded. Any further discussion? Okay. Nary: Sorry. Corrie: That's all right. We can get it right. Berg: Get it right this time. Corrie: Yeah. We will get it -- and it will be back on the 2nd. Roll-Call: McCandless, yea; Nary, yea; de Weerd, yea; Bird, yea. Corrie: Okay. Thank you. All ayes. Motion is approved. MOTION CARRIED: ALL AYES. Item 4: Department Reports A. Mayor's Office: 1. Appointment of Bill Musser as Chief of Police: Corrie: Item four, Department Reports. Mayor's office. At this time I would like to recommend to the Council that we - that you accept my nomination for Chief of Police to be a permanent position given to Mr. Bill Musser, effective tonight on your vote. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Does he want it?