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HomeMy WebLinkAboutCooperative Construction and Reimbursement Agreement Addendum 1 with Primeland Development, Co. for 12 Inch Water Main for Ten Mile/McMillanADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 19 6018E IDAHO 04/07110 03:06 PM 1 DEPUTY Yicitl Allen II I I I II I II'I I II I I' I ~ II II I II II'I"I III RECORDED-REQUEST OF City of Merldlan i i E1~0313~7 FIRST ADDENDUM TO COOPERATIVE CONSTRUCTION AND REIMBURSEMENT AGREEMENT 12-INCH WATER MAIN FROM THE INTERSECTION OF TEN MILE AND MCMILLAN ROADS WEST APPROXIMATELY 1000 FEET Whereas, on the 1st day of July, 2008, the above-titled Reimbursement Agreement was made between the City of Meridian, a municipal corporation hereinafter referred to as "CITY" and Primeland Development Co, LLP, hereinafter referred to as "DEVELOPER"; and, Whereas, the total project cost was originally estimated at $58,815.65; and, Whereas, a change order was approved by CITY on August 18, 2009 increasing the total amount of the project to $69,825.65; and, Whereas, this Addendum is necessary to update the project costs in the Reimbursement Agreement. Now, Therefore, CITY and DEVELOPER here y enter into this FIRST ADDENDUM to the Reimbursement Agreement as of the ~` day of b47ncii, 2010. ~PrE The Reimbursement Agreement is hereby amended in the following particulars: Section F is hereby replaced with the following: F. DEVELOPER and CITY responsibility for Costs. Because Developer will construct the Project, as shown on Exhibit "B", it is mutually agreed that the cost of the Project will be subject to actual cost verification by CITY. Developer shall fund 100% of the cost of the Project, estimated at $69,825.65 with reimbursement from CITY in accordance with the provisions of this Agreement as listed below. Contractor $55,824.90 Engineering & Survey $11,200.00 Project Management $ 2,800.75 Total Contract $69,825.65 All other terms and conditions remain unchanged. SIGNATURES TO FOLLOW ON NEXT PAGE IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. DEVELOPER: Primeland Development Co., LLP ~.~tc. S .VActrtla~ Name (printed) M~~~ Title ignature M var~w- 3, Zoto Date CITY: BY: TAMMY ERD, MAYOR y-~- 10 Date Attest: ``\`\\\\~ ~O¢r r~r r~/o'ff''/',e. '; YCE OLMAN, CITY CLERK $ji,~~ ~ ~~o~' ~ ` '~ 9~~~T1$'t' ~ `, ., ~~ ,,~~~ ~q C4tlH1T'~ `~P~~~`• ~~~~rrrrr u i t n ~~~~~~~ STATE OF IDAHO ) ss County of Ada ) On this ~r~ day of ~ ~~~1 ,2010 before me the undersigned, a Notary Public in and for said State, personally appeared ~,L. ~ ~ I dr~r~~ , known or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed the same on behalf of Primeland Development, LLC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~- Notary Public or Idaho Residing at: Commission Expires: '~ ~1/S STATE OF IDAHO ) ss County of Ada ) KIMBERLY WINKLE Notary Public State of Idaho On this ~~ day of 2010, before me the undersigned, a Notary Public in and for said fate, personally appeared TAMMY de WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, who executed the within instrument and acknowledged to me that they executed the same on behalf of the City of Meridian IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Residing at: ~'d ~i Commission Expires: ~~ ~OTAR j, a•~i ~ P~ a ~~c %~9 Q-~ ••••.TF OF t0~;,.••~ 1 ` ~ ' ~ `` ADA COUNTY RECORDER J. Di--"' NAYARflO AMOUNT .00 , i4 ~ ~~° '- BOISE IOAHO 07/22108 03;32 ~: ~ ` I ` I at RECORDED nREQUEST i01F ~ ~I I ~ 111 ~I ~I l Il! II I !!I II I i I IIl I Ili ~ ~~~ Meridian City 108083525 COOPERATIVE CONSTRUCTION - AND REIMBURSEMENT AGREEMENT 12-INCH WATER MARY FROM THE INTERSECTION OF TEN MILE AND MCMILLAN ROADS WEST APPROXIMATELY 1000 FEET THIS AGREEMENT made this ( day of , 2008, by and between the CITY OF MERIDIAN, a municipal corpora n, her ' fter called "CITY," and Primeland Development Co., LLP, hereinafter called "DEVELOPER": WITNESSETH: WHEREAS, DEVELOPER owns land inside the corporate limits of the City of Mezidian and desires to construct approximately 1,000 feet of 12-inch water main, along McMillan road west of Ten Mile Road, to be owned, operated, and maintained by CITY to serve . DEVELOPER's property, Volterra and Volterra South Subdivisions (shown on Exhibit "A"), and has requested reimbursement for a portion of the 12-inch water main; WHEREAS, upon recommendation of the Public Works Department, the City Council of CITY accepted and approved the proposal of DEVELOPER to construct the said 12-inch water main system, subject to all conditions hereinafter provided by this Agreement; NOW THEREFORE, in consideration of the foregoing premises, CITY and DEVELOPER hereby agree: A. Preparation of Plans. DEVELOPER has prepared plans and specifications, drawings, instructions, bid proposal and all other contract documents for the construction and installation of the i2-inch water main system {hereinafter called "Project"), shown on preliminary plans (hereinafter called "Exhibit "B"), including rights-of--way, grades and elevation, and materials used in the construction and installation of said Project. - B, Final Approval of Plans. Prior to commencement of construction, CITY shall approve or reject, in its discretion, the Project plans; CITY and DEVELOPER shall acknowledge in writing the final plans, and said plans shalt not thereafter be modified in any material way unless such modifications are approved in writing signed by CITY and DEVELOPER. Pai3~ ~ -©~.- C. Solicitation of Bids. DEVELOPER has solicited bids and published requests for bid proposals for construction of the Project from at least three (3) properly licensed public work contractors. DEVELOPER must notify CITY of the bid opening forty eight (48) hours in advance and provide the opportunity for a CITY representative to attend the bid opening during normal working hours. DEVELOPER will~award the construction to the lowest responsible bidder after obtaining concurrence from CITY of low bidder. D. Contract Terms, DEVELOPER shall provide CITY with a copy of the executed construction contract(s). A11 construction contract(s) shall include, at a minimum, the following provisions: 1. A requirement that the contractor provide payment and performance bonds naming CITY as an additional beneficiary as required by the Public Works Contractors License Act, Chapter I9, Title 54 of the Idaho Code. 2. A requirement that the successful bidder be licensed as a public works contractor. 3. A requirement that the construction of the Project shall be in accordance with the approved designs, plans, and specifications and be Substantially Complete within six (6) months of the date of the issuance of a Notice to Proceed from the City. For the purposes of this Agreement, the term "Substantially Complete" shall mean that the Project and all components thereof can be safely used for their intended purpose(s) despite the fact that some item or items remain uncompleted. 4. A provision that the time for Substantial Completion will only be extended by (a) acts of God, (b) war, (c) delays caused by CITY, (d) weather, (e) review and/or approval processes required~by outside agencies not otherwise parties to this Agreement (f) any request for extension of time approved in writing by CTTY. 5. A requirement that the contractor shall maintain Liability insurance insuring against bodily injury or death with limits of not less than One Million Dollars ($1,000,000.00) per person and per occurrence, and property damage with a Iimit of One Million Dollars ($1,000,000.00) per occurrence,. Said requirement is extinguished upon acceptance of Project by City. 6. A provision that the contractor shall indemnify CITY and DEVELOPER from any and all claims by third persons arising out of the performance of the contract. 7. A provision that the contractor shall comply with all applicable laws, rules, and regulations, and that the contractor shall secure all applicable permits and pay all applicable fees. ~~a .o 8. A provision providing at least a one (1) year warranty on the operation and materials of the Project, which warranty shall be assignable to CITY, to be secured by the posting of a performance bond in favor of City upon project completion in the amount often percent (I O%) of the total Project cost. E. Conditions Precedent to Execution of Construction Contract(sl. Prior to execution of any construction contract, the following conditions shall be satisfied: 1. DEVELOPER shall obtain written approval from CTTY of the form and terms of such construction contract, which approval maybe withheld for any reason, including but not limited to DEVELOPER'S failure to obtain a construction contract that contains the provisions required by this Agreement, but which approval shall not otherwise be unreasonably withheld. 2. Any easements required for the Project ar the construction thereof shall be deeded to CITY and recorded prior to construction of the Project. F. DEVELOPER and CITY Res onsibili for Costs. Because the DEVELOPER will construct the Pxoject, as shown on Exhibit "B", it is mutually agreed that the cost of the Project will Ile subject to actual cost verification by CITY. DEVELOPER shall fund 100% of the cost of the Project, estimated at $58,815.65 with reimbursement from the CITY in accordance with the provisions of this Agreement as listed below. Contractor 44,814.90 Engineering & Survey 11,200.00 Proiect Management __ 2 800 75 Total Contract 58,815.65 G. Construction of the Proiect. 1. DEVELOPER shall install and construct the Project in compliance with and subject to alt conditions provided herein. 2. DEVELOPER shall obtain and/or provide all engineering, surveying, contract administration, and/or permanent and temporary easements necessary for the construction of the Project, 3. DEVELOPER shall undertake and/or provide all testing, sampling and other normally conducted measures for quality controUquality assurance regarding any and all installed systems. 4. CITY shall provide inspection services for the construction of the Project in accordance with CITY standards. H. Change Orders to Construction Contract. DEVELOPER shall obtain the written approval of CITY before approving any change order to the construction contract if (a} the cost of the change order will exceed one percent (1%) of the contract price or (b) the cumulative total of all previously approved change orders exceeds ten percent (10%) of the contract price. In the event of a change order, CITY and DEVELOPER shall execute an amendment to this Agreement to record the amount of the change order to be reimbursed to DEVELOPER, if any. In the event that a change order or other amendment to the construction contract results in a cost savings, CITY and DEVELOPER shall execute an amendment to this Agreement to reflect how the cost savings will be allocated between CITY and DEVELOPER. I. Completion of the Project. 1. Upon final completion of the Project, DEVELOPER shall funaish to CITY written certification that the Project has been completed in accordance with the approved plans. Within fifteen (15) days after delivery of the certificate of completion, CITY shall either accept the same or provide a written itemization of those mattexs it reasonably finds to benon-conforming with the approved plans, in which case DEVELOPER shall promptly cause the remediatiori of all non- conforming matters. 2. Upon completion of the Project, DEVELOPER shall deliver to CITY comprehensive as-built drawings for the Project in both a reproducible, printed format, on both mylar and in electronic files in AutoCAD format. 3. Upon completion of the Project, DEVELOPER shall complete all paperwork necessary to assign to CITY the contractor's one (1) year warranty of the work and materials on the Project. 4. Upon completion of the Project, DEVELOPER shall represent and warrant that the Project is free and cleaz of all liens and encumbrances not created by or with the written consent of CITY. 5. Upon completion of the Project, CITY shall issue an approval letter accepting ownership to DEVELOPER. Reimbursement to DEVELOPER. 1. Estimated Totai Reimbursement. Because the DEVELOPER shall install, construct and erect domestic water system as shown on Exhibit "B", the CITY shall reimburse to the DEVELOPER that portion of the cost associated with the construction that has been determined by CITY to be able to benefit properties other than the user's, by refunding 40% of the assessment fee collected by CITY in accordance with the City Ordinances 9-1-12 in effect at the time the Building Permits are issued for DEVELOPER'S lots within DEVELOPER'S property, after ~' Page ~~ a 5.0% deduction for an administration fee, with the total reimbursement to the DEVELOPER estimated at $22,349.95. The CITY will make an audit of this agreement on a quarterly basis, beginning three months from the date of this agreement, and reimburse the DEVELOPER in accordance with this agreement from the assessment fees collected during the audit period for the DEVELOPERS property, Volterra and Volterra South Subdivisions. K. Term of Agreement. Payments shall continue under this agreement for a period of 10 (ten) years from the date of execution of this agreement by CITY, or until DEVELOPER is reimbursed the amount estimated at $22,349.95 ,whichever occurs first. The City ordinance in effect at the time of execution of this agreement does not allow the term of this agreement to extend beyond 10 (ten) years. If the DEVELOPER has not been reimbursed the estimated amount as shown above after ten {10) years from the date of this agreement, and if the CITY ordinance has been amended to allow this agreement to be extended beyond a ten year period, then this agreement maybe extended by mutual Agreement of the CITY and the DEVELOPER. This provision is intended to allow CITY to consider extending this agreement if allowed by ordinance and does not commit CITY to agree to such an extension if allowable. L. Water and Sewer Lines on DEVELOPER'S Properiy. As a condition for CITY entering this Agreement, DEVELOPER has or will request and submit to inspections by the Public Worlcs Department and/or the Building Department of CITY whenever a building is to be connected to any and all portions of the Project constructed and installed on and/or within DEVELOPER'S property. M. Compliance with Laws. 1. Int constructing and installing the Project on and/or within its~property, DEVELOPER, at its sole expense, shall comply with any and alI laws, orders and regulations of Federal, State and local authorities and at DEVELOPER's sole expense shall obtain any and all licenses or permits which may be required for or in the course of the performance of this Agreement. 2. Upon connection to the City of Meridian water and sanitary system, DEVELOPER shall abide by all applicable CITY laws, rules and regulations pertaining to water and sanitary sewer systems. N. Indemnification and Insurance. DEVELOPER shall include in all contracts between DEVELOPER and the contractors the indemnification and insurance requirements as set forth in this paragraph. A11 contractors shall indemnify and save and hold harmless CITY and DEVELOPER from~and for any and all losses, claims, actions, judgments for damages, and/or injury to persons or properly and losses and expenses caused or incurred by contractors, their servants, agents, employees, guests, and/or business invitees, and not caused by~or arising out of tortious conduct. of CITY or its employees ox its DEVELOPER. In addition all contractors shall maintain, and specifically agrees that it will maintain, throughout the pendency of this .Agreement, liability insurance in which CITY and DEVELOPER shall be named insured in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. "The limits of such insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY and DEVELOPER, and if CITY and DEVELOPER become liable for an amount in excess of the insurance limits herein provided City and DEVELOPER covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions and/or judgments for damages and/or liability to persons and/or property. DEVELOPER shall provide CITY with a certificate of insurance or other proof of insurance evidencing DEVELOPER'S compliance with the requirements of this paragraph by filing such proof of insurance with the City Clerk. In the event the insurance minimums of the Idaho Tort Claims Act are changed, CITY shall notify DEVELOPER of such change, and DEVELOPER shall immediately submit proof of compliance with the changed limit. City hereby indemnifies and saves and holds harmless DEVELOPER from and for any and all losses, claims, actions judgments for damages, and/or injury to persons or property and losses and expenses caused or incurred by CITY, its servants, agents, employees, and those parties under the control or direction of the CITY. The duty to indemnify shall also include the duty to defend DEVELOPER at the CITY' S cost. O. No Assi nment. DEVELOPER shall not assign any portion of this Agreement or ~ any privilege here under, either voluntarily or involuntarily, without the prior written consent of the CITY, which consent shall not be unreasonably withheld. P. Remedies upon Default. 1. Default by DEVELOPER. In addition to such other remedies at law or in equity that CITY may have, in the event DEVELOPER fails or neglects to perform its obligations under the terms and provisions of this Agreement in the time and manner required herein, CTTY may withhold any.reimbursement due to DEVELOPER hereunder until such default is corrected to the satisfaction of CITY. 2. Default b~! CTTY. In the event CITY fails or neglects to perform its obligations under the terms and provisions of this Agreement in the time and manner required herein, DEVELOPER shall be entitled to all remedies available at law or in equity. Q. Attornev Fees. Should either party find it necessary to employ an attorney fox representation in any action seeking enforcement of any provision of this Agreement, or to recover damages for breach of this Agreement, or to resolve any disagreement as to the interpretation of this Agreement, the unsuccessful party in any fmal judgment or award entered•pursuant to such action shall reimburse the prevailing party for all reasonable costs, charges and expenses, including attorneys' fees expended or incurred by the prevailing party in connection therewith and in connection with any appeal, and the same maybe included in such judgment or awazd. This provision shall be deemed to be a sepaxate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. R. Notices. Any notice desired by the parties and/or required by this Agreement shall be sent via United States Mail, registered or certified mail, postage prepaid, return receipt requested, and shall be addressed as follows: CITY: Meridian City Engineer City of Meridian 660 E. Watertower, Suite #200 Meridian, Idaho 83642 with copy to: City Clerk City of Meridian 33 E. Idaho Ave. Meridian, Idaho 83642 DEVELOPER: Primeland Development Co., LLP 3120 W. Belltowere, Ste. 100 Meridian, Idaho 83642 - Such notice shall be deemed delivered if and when delivery is accepted or three (3) days after deposit in the United States Mail. Either party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. S. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Idaho and the ordinances of the City of Meridian. T. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. U. Entire A reement. This Agreement and the exhibits hereto constitute the fixll and entire understanding and agreement between the parties with regard to the transaction contemplated herein; and no parry shall be liable or bound to any other Pase_Lot ~ ~ in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. V. Definition of DEVELOPER'S Property. The term "DEVELOPER'S Property" in the Agreement shall mean the parcels shown on Exhibit "A" attached hereto, and more specifically all of the property included in the Volterra and Volterra South Subdivisions. W. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by DEVELOPER of DEVELOPER'S Property. X. Reports and Information. At such times and in such forms as the CITY may require, DEVELOPER shaIl furnish to CITY such statements; records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. Y. Audits and Inspections. At any time during business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of DEVELOPER'S records with respect to all matters covered by this Agreement. DEVELOPER shall permit the CITY to audit, examine, and copy such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Z. Construction and Severabili . If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. ~ag'~:L.Or i ~ IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. DEVELOPER: Primeland Development Co., LLP Name (printed) ~`~ Si afore . ~~' ~ l2R L ~~'T' ~GGZ , Title Date CITY: BY: a ~~,~ ! ~ , 2~~ TAMMY de ,MAYOR Date ~~ ```C~,11 N 111 U 11!!!!!x''' Attest: ;` C~~~ ti ~'~.~ O ~= AL H MAN, CITY CLERK ~,, c~A' J~~ gee. - 9Q9 UsT isi •, Q.r° ~~~ . ;, ,~ ,, ~ ~p ~~~ ,, ~(, ~~~ ~~ ~~ ~~~"~ 1 1i11 ~~ ~~~ L ` V+`.3~.J~ Y~~rro ~. of ~~ STATE OF IDAHO ) ss County of Ada ) On this 3~~'~ day of Ju.-~ir 2008, before me the undersigned, a Notary Public in and for said State, personally appeared _ C~L~rtri FcYGIi known or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that he/she executed the same. 1N WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Pub c For Idaho Residing at: ('an~o~ ,,,,.,~.f~~ /'„ ),~,~ l~ 1. ill Commission Exp~res:_ 1 11 2 0 ~~_ STATE OF IDAHO ) ss County of Ada ) ~~,G~~9Y LE,gRAv,'. .~ .A1, ~~=~1~ * .r... ~UBLIG On this ~~ day of ,2008, before me the undersigned, a Notary Public in and for said State, p rsonally appeared TAMMY de WEERD and 7ACEE HOLMAN, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, who executed the within instrument and acknowledged to me that they executed the same on behalf of the City of Meridian IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year frst above written. ~m~~~~~ .a~ysy '~~~~a~ Notary Public For Idaho ;,> ; ~ ~ ~;~ ,~ ~ ~;~~ a ~ ~, ~„y,~ Ji . ~ Residing at: ~ ~~ ~'~ ~©~~. ~, ~ ' g Commission Expires: ~~,.~~ ~' __ ,-' flo'~ A~~~ +/ d4 oa ~a~~Q~ _ 1 ~ ti~l. ' ~•* • 1'. .t~ ~t 'g' "tµ' ] s ~tLi ~~f '~~;: ~i'~rr~~2:~;"t~1;"'t.~ . •~ q ';tffts•~.•°n' 7., ;r'~a .'t7^y;r.,t,.:n {^, .. 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