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HomeMy WebLinkAboutTask Order No. 10134 with Parametrix Consulting for Five Mile Creek Pathway Design ServicesTASK ORDER NO. 10134 CITY OF MERIDIAN (CITY) AND PARAMETRIX (CONSULTANT) This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises, covenants and conditions contained in the Master Agreement between the above named parties dated March 1, 2007. CITY OF MERIDIAN FIVE MILE CREEK PATHWAY DESIGN SERVICES PURPOSE The Engineer's scope of services, time of completion and compensation shall be as set forth herein. Services shall generally be describes as Engineering Design Services per the Consultant's proposal dated 2/23/10. PROJECT SCOPE OF WORK Project Description The City of Meridian has developed a Pathways Master Plan to identify a network of pathways and connectivity that will enhance the community, increase mobility, and provide additional recreational opportunities. Key to the overall system is the Five Mile Creek Pathway. Segment H1 of the Five Mile Creek Pathway is approximately 4100 LF, and connects Fairview Avenue to Pine Avenue, starting opposite of the Lakes Avenue signal and running adjacent to an existing automotive yard. It then connects near Crossbill and runs along the east side of the creek through Sterling Creek HOA common areas. The path continues south along the creek through Danbury Fair HOA common areas until it reaches Pine Avenue. The City has received federal funding (CDBG administered through HUD), to construct this segment of the pathway. The pathway is intended to be a 10' wide multi-directional shared use asphalt path. No actual roadway crossings are anticipated within the scope of this segment. Parametrix, herein called the Consultant, will design the project and supply documentation in accordance with this scope of work. Civil Survey Consultants is a part of the project team under a subagreement to Parametrix and will provide survey and right-of-way/easement professional services. The Meridian Pathways Master Plan design criteria and ISPWC specifications will be utilized for the design and construction documents. Construction is expected to occur in Spring 2011. Five Mile Creek Pathway Design Page 1 of 13 Project No. 10134 TABLE OF CONTENTS 1.0 ADMINISTRATION ......................................................................................3 1.1 Project Initiation ............................................................................................... ..3 1.2 Progress Meetings ............................................................................................3 1.3 Project Management ....................................................................................... .. 3 2.0 PUBLIC INVOLVEMENT .......................................................................... ..4 2.1 Stakeholder Coordination ..................................................................................4 2.2 Public Meetings .................................................................................................4 3.0 ALIGNMENT SURVEYING AND MAPPING ............................................ ..5 3.1 Field Survey .................................................................................................... .. 5 3.2 Base Map Development ....................................................................................5 3.3 Easements ........................................................................................................ 5 4.0 DESIGN ..................................................................................................... .. 6 4.1 Preliminary Design .......................................................................................... ..6 4.2 Design Review Meeting ....................................................................................7 4.3 Final Design ...................................................................................................... 7 4.4 Storm Water Pollution Prevention Plan (SWPPP) .............................................7 5.0 Environmental Evaluation ....................................................................... ..7 6.0 Five Mile Creek Reclamation .................................................................. .. 8 7.0 Permits ...................................................................................................... ..9 8.0 Geotechnical Services ............................................................................ ..9 9.0 Bid/Construction Assistance (Contingency) ........................................ 10 10.0 New Five Mile Creek Crossing (Contingency) ...................................... 10 Five Mile Creek Pathway Design Page 2 of 13 Project No. 10134 1.0 ADMINISTRATION 1.1 Project Initiation Consultant will set up the project files and prepare for the kick-off meeting. The kick-off meeting will include key stakeholders and team members with the purpose of defining the project goals, process, and key milestones. Consultant will also develop the initial project schedule. Products and Deliverables • Kick-off meeting materials • Project schedule Assumptions • Three members of the consultant team will attend the kick-off meeting • Meeting will be a maximum duration of one (1) hour 1.2 Progress Meetings Attend regularly scheduled progress/coordination meetings approximately every two weeks throughout the duration of the project. The purpose of these meetings will be to discuss work performed, key tasks to be completed, and identify potential project issues. Three (3) meetings are assumed to be conducted via conference call, and three (3) in person at the City. Products and Deliverables • Monthly Meetings Assumptions • Six (6) meetings are assumed • One (1) Consultant representatives will attend the progress meetings 1.3 Project Management Consultant will staff and manage a project team to provide project deliverables, prepare invoices, monitor budget and schedule, and coordinate with the City on a regular basis. Products and Deliverables • Monthly invoices and progress reports Assumptions • The project is expected to be no more than six (6) months in duration • Invoices will be sent to Parks and Recreation, attn: Elroy Huff (City Project Manager) Five Mile Creek Pathway Design Page 3 of 13 Project No. 10134 2.0 PUBLIC INVOLVEMENT All work under this section shall be coordinated with the City. 2.1 Stakeholder Coordination Consultant will coordinate with key stakeholders such as, but not limited to: homeowners association (HOA) Boards (2 meetings), Ada County Highway District (2 meetings), Parks and Recreation Commission (1 meeting), ,Meridian City Council (1 meeting), and Nampa and Meridian Irrigation District (2 meetings). This scope of work assumes up to eight (8) stakeholder coordination meetings will be required throughout the project. Products and Deliverables • Meeting prep, attendance, and summaries Assumptions • One (1) Consultant representative will attend the meetings • Meetings will be an average duration of 1.5 hours (total of 12 hours of meeting attendance time) 2.2 Public Meetings Consultant will participate in two (2) public meetings (one meeting at project initiation and one at final design). The Parks and Recreation Commission or Meridian Council meeting, as described above, will be in open session, and will be considered a "public meeting." Consultant will provide information to the City for notification materials to inform the public of the meetings. Consultant will do the following for Consultant prepared displays: • Draft displays for review (assumed to be 4 displays at 24" x 36") Products and Deliverables • Meeting display boards Assumptions • The general public meeting will also serve as the public hearing as required for the eight step floodplain decision process. • City staff will attend public meetings • City will create the stakeholder/public meeting mailing list • Consultant will prepare all meeting notification materials and provide to City in PDF format. City will print, label, and mail postcard notices to all properties within 300-ft of proposed trail • City will advertise the meetings as per public notice requirements • Two (2) Consultant representatives will attend the meetings • Meetings are assumed to be two (2) hours long Five Mile Creek Pathway Design Page 4 of 13 Project No. 10134 • City will be responsible for securing the meeting facilities • City will be responsible fir costs associated with the rental of the meeting room, tables, and chairs (no costs anticipated) • Consultant will be responsible for providing refreshments 3.0 ALIGNMENT SURVEYING AND MAPPING 3.1 Field Survey Field surveys will be performed along the project corridor for use to prepare the design and easements. Field Surveying tasks shall include the following: Perform a minimal topographic survey along the defined corridor consisting of ground shots at the top c-f bank, fence/property line and the mid-point between at approximate 100 foot intervals along the alignment and locate any visible obstructions such as treE~s, landscaping, driveways, culverts and other improvements along the alignment. No utilities will be located unless readily visible. • Conduct property surveys as needed to determine the existing property boundary lines along the corridor. • Benchmarks will be established at approximately 500 foot intervals along the project alignment on peri~nanent objects outside the construction limits. Horizontal control points will be est<~blished at intervisible locations. Assumptions • No Digline utility paint lo~;ates shall be performed • This scope of work assui~nes NO potholes will be required 3.2 Base Map Development A topographic base map from field surveys will not be prepared. Survey points will be utilized in conjunction with the l;~test available aerial photography and mapping (provided by the City) for use during design. The aerial photography and mapping will be the background utilized for the plan sheets. Consultant will prepare a property line base map showing property boundary lines and horizontal and vertical control established for future project construction. Base map will show ties to existing Public Land Corners. Products and Deliverables • Property Base Map 3.3 Easements Consultant will prepare descripi.ions and exhibit maps for use in preparing permanent easement documents. Five Mile Creek Pathway Design Page 5 of 13 Project No. 10134 Products and Deliverables • Pathway/recreation easement legal descriptions Assumptions • This scope of work does not include setting property pins, centerline alignment monumentation, Right-oi-Way monumentation or PLSS corner monuments • No Record of survey is to be filed for this project • No more than ten (10) legal descriptions will be required • Consultant will provide preliminary title reports for unplatted Parcel No.s S1107120700, S1107131700 and S1107131714. 4.0 DESIGN Design submittals shall consist of four (4) hard copies and one (1) electronic pdf. 4.1 Preliminary Desii~n The pathway design will be developed as necessary to provide adequate information for construction of the new pathway and associated features. The design will consist of preparing alignment alternative: that follow the current Meridian Master Pathway Plan, as well as alternatives for interim connections that avoid property owners that are not supportive of the project. The preliminary design plan set will be developed after an alignment is selected by the City. Products and Deliverables • Alignment alternatives will be shown on a roll plot • Preliminary construction plans (11" x 17" bond) • Construction Specifications • Opinion of Probable Construction Costs (submitted to City by June 2010 for use in grant applications and other budgeting activities) Assumptions • Up to four (4) property o~Nner meetings will be required to develop the alignment alternatives for the north and south ends of the pathway. • Additional/new crossing ~f Five Mile Creek will not be required (see Task 9.0 Five Mile Creek New Crossing, Contingency). • Preliminary plan set will ~~onsist of 15 sheets: o One (1) -Cover Sheet o One (1) -Typical ~~ection and Meridian Construction Notes o One (1) -Detail Sheet o Twelve (12) -Plan and Profile Sheets (1" = 40' for 11x17 sheets) Five Mile Creek Pathway Design Page 6 of 13 Project No. 10134 4.2 Design Review Meeting Consultant will attend a meetinct with the City to review and discuss the Preliminary Design documents. Products and Deliverables • Attend review meeting and document comments 4.3 Final Design Preliminary design comments will be addressed and incorporated as appropriate to develop the final design. Products and Deliverables • Final construction plans (15 sheets); signed and sealed. • Construction Specifications • Opinion of Probable Corstruction Costs 4.4 Storm Water Pollution Prevention Plan (SWPPP) Consultant will prepare a draft ;SWPPP based on Best Management Practices. The SWPPP will include a narrative and sediment and erosion control measures for the project. SWPPP items will be shown on the roadway plan sheets. Products and Deliverables • SWPP Report (3 copies) Assumptions • Separate SWPPP sheet; will not be required. All SWPPP items will be shown on the pathway plans. • The SWPPP will follow the format of the current (January 2010) general permit. This format may change prior to completion of the pathway project. Changes to the permit format may result in additional effort that will be negotiated under a supplemental agreemen r. 5.0 Environmental Evaluation Consultant will perform an environmental evaluation for the proposed project. The project is unlikely to be eligible to meet CFR 58.35 "Categorical Exclusion," as there is no existing official pathway in triis location - adding a new pathway, even on the existing irrigation canal access road, is considered a change in use. Therefore, a NEPA EA is determined necessary. In addition, because of the location within the floodplain, the project will need to be comK~liant with 24 CFR Part 55.20, "Decision Making Process." This is an eight-step process to determine if practical alternatives are available, and includes requirernents for public notice and comment. Products and Deliverables • Draft (for internal City re~~iew) and Final (submitted to HUD) NEPA Environmental Assessment Checklist Five Mile Creek Pathway Design Page 7 of 13 Project No. 10134 • Agency concurrency lettE;rs • Public Notification (postcard format) of considering an action in the floodplain • Final notification (letter format) that no practicable alternatives are available, including why project must be in the floodplain, alternatives considered, and mitigation actions (if any}. Assumptions • Field work, including formal delineations, will not be required. For the EA worksheet, the status determination for all resources, except Floodplain Management, shall be assumed as "B," meaning that the project activity does not affect the resources under consideration. For all resources determined as status "B," compliance documentation will be obtained from existing available sources from the City or through agency Internet materials and mapping. In the case of Floodplain Management, the Status Determination is assumed as "A" The Status Determination of "A" for Floodplain Management will require the HUD eight-step decision making process. It is assumed that no additional studies shall be performed as part of this process. It is assumed that any necessary public meetings shall be incorporated with public meetings as described in Task 2.2. • For the EA Checklist, only "Natural Resources" and "Other Factors, Flood Disaster Act" shall have an impact code of (3) "Potentially adverse." All other NEPA checklist element: shall be considered as (1) "No impact anticipated," or (2) "Potentially beneficial." • No new alignment alternatives shall be considered for purposes of the EA, alternatives shall be defined as technological alternatives that will minimize or reduce impacts. • The project will receive ~~ Finding of No Significant Impact (FONSI) • The City will complete arty documentation associated with the Request for Release of Funds proce:>s. • The City will post all public notices in local printed news medium and to relevant federal, state, and local E~ublic agencies. The City will provide mailing list. • Postage will be provided by the City. 6.0 Five Mile CreeFc Reclamation Consultant will prepare a brief technical memo describing future opportunities and recommendations for restoration of Five Mile Creek. The technical memo will describe general restoration processes, ;activities, regulations, and funding/grant options. The memo is not intended to develop site specific restoration recommendations and plans. The purpose of the memo is to provide the City with information that may facilitate future development of restoration projects. Five Mile Creek Pathway Design Page 8 of 13 Project No. 10134 Products and Deliverables • Technical Memorandum Assumptions • One (1) meeting via conference call with the City and Consultant technical specialists will be required. 7.0 Permits The necessary permits for this project are anticipated to be the floodplain development permit and "no-rise" certification, and the EPA Notice of Intent (NOI). Consultant will prepare these permits as a part of this scope of services. The City will also need to obtain a license agreement with the Nampa and Meridian Irrigation District. Consultant will prepare a letter and plan documents for submittal to the City for review and transmittal to NMID. Products and Deliverables • Floodplain Development Permit • No-Rise Certification • EPA NOI (filed electronically via the NOI website) • Letter and plan package for City's submittal to NMID Assumptions • HEC-RAS modeling and floodplain map revisions will not be required (see Task 9.0). • Clean Water Act Section 404 and 401 permits will not be required (see Task 9.0). 8.0 Geotechnical Services Consultant will conduct field explorations, laboratory testing, and prepare a report to provide information regarding the anticipated thickness of pavement sections necessary for the pathway (pedestrian traffic and occasional light duty pickups). The field exploration will be performed to evaluate geotechnical conditions and their influence on the project design and construction. The purpose of the field study will be to evaluate the nature of earth materials underlying the site and to ascertain their engineering properties. Six (6) representative samples (extending to at least 1 to 2 feet in depth). Laboratory testing will be performed on a collected soil sample to determine an appropriate pavement section based on the R-Value of the material tested. Two (2) R- Value tests will be performed. Consultant will prepare a report presenting the geotechnical analysis findings and conclusions. Products and Deliverables • Geotechnical Report Five Mile Creek Pathway Design Page 9 of 13 Project No. 10134 • Obtain license agreement from NMID. • Submit for SHPO approval for soil disturbance. Assumptions • Six (6) soil samples. • SHPO and NMID will provide appropriate approvals to conduct field explorations. 9.0 Bid/Construction Assistance (Contingency) Consultant will be on-call and available to the City to provide assistance throughout the bid and construction process. This task provides a contingency amount of $5,000 for the Consultant's effort. This task and contingency budget will only be used with prior authorization by the City. 10.0 New Five Mile Creek Crossing (Contingency) In the case that an additional or new crossing is required, the Consultant will prepare design and permit documents required to construct the crossing. Consultant will conduct HEC-RAS hydraulic modeling to determine if the no-rise certification can be satisfied with a standard culvert. Consultant will prepare the preliminary and final design plans and specifications for the culvert crossing and include the documents in the preliminary and final submittal packages. Consultant will also prepare the Clean Water Act Section 404 and 401 permits for submittal to the regulatory agencies by the City. This task provides a contingency amount of $9,000 for the Consultant's effort. This task and contingency budget will only be used with prior authorization by the City. Products and Deliverables Hydraulic modeling Crossing plan and detail sheets (2 sheets) Section 404 and 401 permit documents. Assumptions • This task assumes the no-rise certification can be satisfied with a standard culvert. Hydraulic modeling may indicate the need for a bridge. Bridge design is not a part of this scope of work. • Crossing can be accomplished with a standard vendor provided culvert (pre- cast box or plate arch). Structural design for the culvert will be provided by the vendor. • Wetland and/or hydraulic mitigation will not be required. • Nationwide permits will be issued and an individual permit will not be required. COMPENSATION The Not-To-Exceed amount for this Task Order No. 10134 is sixty-seven thousand three hundred forty-six dollars ($67,346.00). The hourly rate break down for services Five Mile Creek Pathway Design Page 10 of 13 Project No. 10134 and direct expenses is attached (Cost Summary) and by this reference made a part hereof. CITY OF MERIDIAN TAMMY EERD, MAYOR Date: 3 ' a3 - 1 ~ Council Approval Date: ~~~~V lq . ~ ,~ , `~ ^~~O~T .N- ~r O _ ~~~1JA = JAYCEE L , CITI~ CL ,~g°~' Approved as to Content ~=:; 'gyp ~.~sr 1s~ ~ dam;; ,, ,,,~ / \ BY: KEIT TS, URCHASING AGEN Dated: ~y ~ '~ - Approved as to Form CITY ATTORNEY PARAMETRIX BY: `~ ~ ~' ''~-~~ ~' _~ Date: 3 ~ Z ~ ~% Department Approval BY: NAME: TITLE: Dated: Five Mile Creek Pathway Design Page 11 of 13 Project No. 10134 COST SUMMARY Al Parametrix Labor Labor Cate or Hours Rate Labor Cost 1 PE II 105 $170.00 $17,850.00 2 PEI 65 $125.00 $8,125.00 3 Planner II 10 $165.00 $1,650.00 4 Planner I 34 $110.00 $3,740.00 5 Tech 73 $95.00 $6,935.00 6 Admin 48 $65.00 $3,120.00 Subtotal 335 $41,420.00 Parametrix Labor Total $41,420.00 B1 Expenses Estimated Item Amount Unit Cost Estimated Ex ense 1 Printing ($) LS $440.00 $ 440.00 2 Mailing ($) LS $0.00 $ - 3 Misc ($) LS $1,200.00 $1,200.00 4 Add Alternate $) LS $14,000.00 $14,000.00 Parametrix Expenses Total $15,640.00 Parametrix Total $57,060.00 A2 Civil Survey Consultants Staff Hours Rate Labor Cost 1 PLS 42 $105.00 $4,410.00 2 GPS Surve Crew 36 $135.00 $4,860.00 Subtotal 78 $9,270.00 Civil Survey Consultants Total $9,270.00 A3 GeoTek Staff Hours Rate Labor Cost 1 Principal 0.5 $120.00 $60.00 2 Staff Professional 2 $92.00 $184.00 3 Field Professional 3 $84.00 $252.00 Subtotal 5.5 $496.00 GeoTek Labor Total $496.00 B3 Expenses Estimated Item Amount Unit Cost Estimated Ex ense 1 Testin ($) LS $520.00 $ 520.00 GeoTek Expenses Total $520.00 Five Mile Creek Pathway Design Page 12 of 13 Project No. 10134 GeoTek Total $1,016.00 PROJECT COST SUMMARY TOTAL PMX PROJECT LABOR COST $41,420.00 TOTAL PROJECT DIRECT EXPENSE, ADD-ALTERNATE, 8~ SUB COST $25,926.00 TOTAL PROJECT COST $67 Five Mile Creek Pathway Design Page 13 of 13 Project No. 10134