HomeMy WebLinkAbout95Dec07 Golf Course Committee MinsGOLF COURSE CONSTRUCTION COMMITTEE MEETING DECEMBER 71995
MEMBERS PRESENT: Patsy Fedrizzi, Walt Morrow, John Ewing, Bert Meyers, Wally
Lovan, Bob Corrie:
Morrow: Let's call the meeting of the Golf Course Committee to order for Thursday,
December 7, 1995. The first item on the agenda is discussing the passes, the printing of
the passes (inaudible).
Fedrizzi: I just barely got these from the printer so I have not looked them over. What I
gave them was a bunch of stuff that they made look good. They gave us some to look at.
So these are four different ideas that they played with, so we kind of want you basically
to look at. Where is Wally, Wally should be here to look at these too. I made copies so we
could all have one. I will also (inaudible) so you kind of just look at whatever looks good
to you. Each one of these will have the same, much of the same stuff. We are trying to get
them all a~ generic as possible except where we will add the contractor or the business's
name. We can change the sites where the logo is. Like John Ewing's you can see his is
a lot bigger so, because I was thinking when I glanced at these that Fuller's Cherry Lane
Golf Course should be on the other side but once these all get bigger, it won't really
matter. As long as it is somewhere on there it won't really matter. It just becomes, they
are all dated, there is Wally.
(Discussion Inaudible)
Morrow: While she is out, are there any thoughts on the presentation on the front side of
those?
(Inaudible)
Morrow: In terms of looks?
Fedrizzi: I thought so too because then the other will change for everybody's. But they will
be given 100 per year as per their agreement per individual or whatever they worked out
with Wally it might be different I don't know. Anyway so they will all be dated 1996, each
of them will get, or 1997, what we want to do is give them a packet with their contract and
100 parts per year. So they will have it all at one time.
Corrie: The signature here is that going to be who?
Fedrizzi: The company, whoever is giving these out. They are gifting it to people, John will
be giving them to people.
Corrie: So that will be the Ewing Company, what would you put in there, what is that.
Morrow: The Ewing Company signature, in order to validate you have to have the Ewing
Golf Course Construction Committee
December 7, 1995
Page 2
Company signature, then you also have to have the signature of whoever is the Golf
Course Operator to validate the passes.
Fedrizzi: That was not my intent, I am not sure of that. That. is something they have
added, I did not do that. I just thought there should be one place for John Ewing to sign
it and whomever to sign it.
Morrow: My concern here is forgery.
Fedrizzi: I can always add that.
Morrow: I understand that Patsy but what I am suggesting to you is that probably what
ought to happen is that if John gets his 100 passes from the operator, the operator signs
the 100 passes and then in order for John to give them to me to play as a guest he signs
here so that validates.
Fedrizzi: So you mean Wally would sign all of them when he gives them to him right up
front.
Morrow: That is right.
Fedrizzi: That is a great idea.
Mon-ow: That is what I am saying the bottom signature line is for the operator, the Ewing
Company signature line is for a representative of the Ewing Company to sign and then
they turn the card in at the point of pick up. They have a score card, is that what you get
to play golf to keep track of your score. So when they get the score card they turn this in
and then it can be cross referenced (inaudible}. In both cases John has a tally sheet in
(inaudible) Wally has a 100 at his place at the end of the year if a 110 show up you know
you have a forgery problem.
Fedrizzi: I like that pre-signing idea, right upfront 20 years in advance.
(Discussion Inaudible)
Fedrizzi: We were going, we are in and out of here, we are giving them cards for all the
years at once. Otherwise you have to come back and re-invent this whole idea. The whole
idea was to give them their cards for the 20 years and it is their responsibility to keep
them.
Morrow: Let's talk
Golf Course Construction Committee
December 7, 1995
Page 3
Fedrizzi: Not to mention the cost factor of getting them all done at once.
Cowie: So what you are going to do then is give 2000 cards right now to John and they will
be dated 96, 96, 98 and so on?
Fedrizzi: That is right, unless you want some secretarial thing going on. That was really
Grant's direction and I thought it made sense. I think John was okay and they have their
packet, they are set forever without anybody coming back in.
Cowie: You are right, we would cut down administrative cost.
Fedrizzi: And re-printing and printing, you can't just do 100.
Ewing: The big good deal for you because I will lose them after 5 years.
Fedrizzi: It really is, it becomes your responsibility to keep them in your files.
Morrow: So what do you think John?
Ewing: I think if it is alright with everyone else it is alright with me. I don't see any
problem either way.
Fedrizzi: That is the way we sold them in the beginning when we talked to anybody. So
that was kind of understood.
Ewing: Maybe instead of having them signed, maybe you should have them numbered,
maybe that is something that can roll out on the (inaudible).
Fedrizzi: When you start getting into numbers you start getting into a lot of expense and
we are trying to keep it as generic as possible. The City is picking this up out of the
donations and stuff. That is an issue. What I put on here was to make sure that we said
advance tee times were required so the person understands that and there is no question
when he gets there. If he didn't understand that it is on the card so Wally is protected.
The other thing is that and I thought about this right at first because next year is when
these are going to start. Next year there is not going to be 18 holes so I didn't specify 9 or
18 holes. I hope that isn't a problem for anybody in that it really is for 18 holes when there
are 18 holes.
(Inaudible)
Fedrizzi: So I don't know if that needs to be specified to make everybody feel protected.
Golf Course Construction Committee
December 7, 1995
Page 4
I didn't do that.
Lovan: Otherwise we get into all kinds of problems.
Fedrizzi: We could have that on the contract that Wayne is (inaudible) so it is right on that
so it is 9 holes until 18 holes are in. So the person signing that (inaudible).
Morrow: Let me ask you this to throw this out further, in terms of the contract, now do we
get, we are going to have all those things spelled out. Does it make any sense on the back
side of these cards to put some terminology that (inaudible) and City of Meridian.
Fedrizzi: Would be very easily done, that will be the language of the contract as well.
Morrow: I would like to see that presentation made our next meeting to see what it looks
like with the back of the card. I want it clearly spelled out so that there is no
misunderstanding or even the simplest of lines (inaudible).
Fedrizzi: Now, say that again and I will.
Morrow: Well you get the right language.
Fedrizzi: I think it is perfect what you just said.
Morrow: The pass is binding upon Cherry Lane Recreation, its heirs or assignees and the
City of Meridian. I want you to run that by Wayne Crookston.
Fedrizzi: And because he is doing so many and unlike what he normally does, business
cards I guess he is going to just run them off on sheets so everything we possibly can will
be generic. And it wouldn't be costly: Did you pick one of these that you specifically liked?
Where it says signature maybe it would say Ewing Company (inaudible) it would say the
Ewing Company over here the right hand side of this one. Then it would be Cherry Lane
Recreation rather than signature. I am not sure why they did it that way.
Corrie: I think it would be better to have a separate tine. I kind of like this one at the top
here.
Fedrizzi: On that left hand corner?
Ewing: I don't know that we need to have the companies name down again though. We
can change that to Wally's signature I guess.
Golf Course Construction Committee
December 7, 1995
Page 5
Fedrizzi: Well we both need to sign it so I think we do need the two lines.
Ewing: Well, okay, keep the signature for him and the Ewing Company one for me.
Fedrizzi: He will pre-sign all of these and give them to you. When you are ready to hand
them out (inaudible).
Fedrizzi: Do you like that one as well.
Morrow: I think the one that I care for the best is this one down here, the reason being that
it is much simpler. For example it says advance tee times required. It is all in one line
(inaudible) it simply says advance tee time (inaudible) require.
Fedrizzi: That looks to be the only real difference (inaudible).
(Discussion Inaudible)
Fedrizzi: Then we will put Cherry Lane Recreation right here. So everybody is in
agreement on that one?
Lovan: Now, you are doing the same things here.
Fedrizzi: And we will put that on the back.
Lovan: With the Ewing Company also?
Fedrizzi: No, that is just on the back. Well he needs to pass them along, that is part of
(inaudible).
(Discussion Inaudible)
Fedrizzi: My husband says boy that is really a good deal and I said do you want one?
Morrow: Actually if you have the phrase on the back doesn't that apply to both (inaudible)
and the heirs and assignees of the Ewing Company? So let's run that by Wayne
Crookston and make sure we are thinking right.
Fedrizzi: There is nothing (inaudible) this wording is just for (inaudible) that he is covered.
So that is all that really matters in my mind. Are you comfortable with that John?
Ewing: Yes, go with those.
Golf Course Construction Committee
December 7, 1995
Page 6
Cowie: (Inaudible) those are going to be worth a lot more than that the first five years are
(inaudible) because every year the price of stuff goes up.
Ewing: Are you telling me that because you want me to (inaudible).
Lovan: (Inaudible)
Morrow: So what you are saying is that todays' $10,000 cost of 1996 is worth (inaudible)
Ewing: And I suppose if you take it a step further in 20 years $10,000 isn't going to be
worth as much as it is right now.
Morrow: (Inaudible) let's move onto the next issue of the financial report in terms of
donations received.
Fedrizzi: Well, I didn't know that you were going to ask me that or I would have had it a
little more clarified. I can just tell you that as of today we got two more donations and I
didn't get a print out. I was intent on the contract and the others so I really do apologize.
I can tell you that
Morrow: Well, every meeting we will have that feature.
Fedrizzi: Every meeting you got it. Just today John Ewing gave us a $10,000 his intent
being that he would like to see that advertised, continued to be advertised and discussed
as matching funds so we can say that. But John has always from the beginning even
though he wanted to do that also wanted to see that we had that $10,000. So he has given
that. Thank you John. We also got a donation of $25, he goes by Jack, it says John
(inaudible) if anybody knows Jack and Allison Cabe, Harbor Place. Up to that point I don't
really want to throw out a bunch of figures because I don't really have it. The last time I
looked at our computer print out we had $5,000 (inaudible). So we are in the ball park of
$15,000.
Morrow: What I would like to see is just a formal presentation on each meeting in terms
of done (inaudible) I don't care about ifs, ands and buts, just what is done. From the City
standpoint I will offer this up, we have done, we have sold 2 building permits within this
area so that the City side we are into the (inaudible) $1300 in terms of the payback
already. The long and the short of that means we have not even paid any interest or used
any of the sponsorship money that the City has set forth. So at this point we are
(inaudible).
Fedrizzi: How many total lots are there?
Golf Course Construction Committee
December 7, 1995
Page 7
Morrow: I can't answer that. Now the next thing with respect to the City is that we have
2 plans through (inaudible) the a plan is the preferred plan we have in our receipt now
(inaudible) a much cleaned up deed format for plan A. The hope is that (inaudible) starting
working its way now through the process (inaudible) the hope is that will become a reality
in the next couple of weeks in terms of (inaudible) (inaudible) clean it up and look at it and
see where we are at with respect to that. So (inaudible) very close to making plan a
(inaudible) so that is the 2 issues with respect to us. On the City side and the financial
side. Any questions concerning those issues? Comments or thoughts? The next issue
would be we have a suggested set of specs to start pursuing bid proposals (inaudible) I
would ask you guys to look at those and review those. We will take a minute to do that
stuff (inaudible).
(Discussion Inaudible)
Morrow: No that is the specs, the generic specs based on the core tests that were done
that matches the grade specs of what was (inaudible). So the suggestion is that we write
the request for bid based on these specs. What I am offering up to you is that each of you
give it a chance to read that, review it and then we will take a look at it and go from there.
(Discussion Inaudible)
Mon-ow: The question that we would need to ask then Wally is (inaudible) how (inaudible)
(Discussion Inaudible)
Ewing: I think and I am not trying to interrupt your thought there, I am not so sure that it is
a good idea that we keep going to a person that is wanting to bid this and we keep asking
them to help us out by making a spec on the thing which Cloverdale Nursery obviously
went out and cored it and this is what they came up with. Maybe what we should do is and
I am kind of making this suggestion not wanting to volunteer because I don't know how to
make a green, it has been a couple of years that I knew what a green was. But maybe we
should have Wally come up with something. One of the concerns was when we came up
with that of having Cloverdale Nursery do it was is to get the price down reasonable to fit
into a budget. But don't you think it would be better to have the committee come up with
the spec instead of running to the subs?
Morrow: I agree 100% John, my intent here was that we got to go out and get a document
at a starting point. We have got to have, like you and I in our (inaudible) in terms of
preliminary specs and then (inaudible). As I visualize this that is exactly (inaudible) we
have enough information now that we are going to write the specs for everybody because
it is our golf course is what it amounts to. We will make note of (inaudible) given the
Golf Course Construction Committee
December 7, 1995
Page 8
amount of money that we have available to build it. Then over the years will enhance it
as opportunity arises. Or whatever, it is not to dissimilar to the situation where (inaudible)
Plantation or there was a re-lease or sale of existing lease to a golf company and that
(inaudible) came in and improved a substantial percentage of it and turned around and
came up with new criteria in going private. Because they can turn a bigger profit
(inaudible) So my point being is that we get the best specs we can get (inaudible) and then
go from there. I think that we have got to have some idea (inaudible).
Lovan: (Inaudible)
(Discussion Inaudible)
Morrow: Does that help John, give us a place to start?
Ewing: It does, it certainly, I guess it helps me if I am going to have any input. Again, I
think that it certainly gives us a place to start. I don't know about that 6500 square feet per
green, I don't know if that is close to right or half enough or I don't know when you say one
bunker if that is one bunker per hole. It seems sometimes you play and there aren't any
and then the next one has three. So I guess it certainly gives us a start and something to
discuss. But I think we can.
Morrow: I think what I would like to do is make copies of this for each of us and then for
next meeting let's put together a list of everything that we may want to do there and then
we can begin to generate (inaudible) the overall numbers that we have got.
(Inaudible)
Morrow: The other thing is that (inaudible) later date (inaudible). So that is how we
proceed with that. I will make sure that you get copies before we leave here today. Then
at our next meeting we will have a prototype (inaudible) for the bid. (Inaudible) how does
everybody feel about the 21st for a meeting?
(Discussion Inaudible)
Corrie: Are you going to try and have some kind of schedule for meetings like every 2
weeks and the same date, like Thursday?
Morrow: My desire is to do that, my desire is to get this thing moving forward. I think that
everybody works better (inaudible) so my desire is to move forward. Two weeks is plenty
of time between meetings to break these things up into small tasks and make the progress
that we need. I think for consistency said Thursday (inaudible) good day. So I would like
Golf Course Construction Committee
December 7, 1995
Page 9
to see that schedule come forward.
(Discussion Inaudible)
Meyers: Thursdays is not really a good day for me or for Wally or for Grant.
(Discussion Inaudible)
Morrow: That would be my desire, that is fine with everybody.
Meyers: Well, Wednesdays would be a better day for me, you guys have Council meetings
on Tuesday nights.
(Inaudible)
Morrow: (Inaudible) whatever the desire is of you folks. (Inaudible) Well we can work that
out. So we have discussed the greens issue and the specs for that.
Ewing: Can I go back, I apologize, I am not going to be in town on the 21 st, I am leaving
the 20th, I am sorry. I am going to be gone Wednesday, I cannot come. I am sorry.
Morrow: Okay for that week, how does everybody feel about Monday the 18th like at 4:00,
does that work?
(Inaudible)
Morrow: Can we shift to Monday the 18th.
Fedrizzi: That might be better as it is getting closer to Christmas. So 4:00?
Morrow: Does that work for you John?
Ewing: Yes
Morrow: So the next issues (inaudible)
Fedrizzi: Cen you tell us what is done? Are all the weeds down?
Lovan: (Inaudible) Number 1 fairway the new number 1 fairway has been plowed and
disced. We still have the two tee boxes (inaudible). The green has been (inaudible). The
green has been roughed in (inaudible) Rutledge Canal in there. It was set up quite a bit
Golf Course Construction Committee
December 7, 1995
Page 10
higher (inaudible) Number 3 is (inaudible) tee box for number 4
Ewing: I think you skipped a number, 3 was 4.
Lovan: I am sorry, so number 5 tee box (inaudible) the thing has gotten surveyed
(inaudible).
Fedrizzi: The whole nine is surveyed.
Lovan: (Inaudible) Number 8 fairway about 2 thirds of it is plowed and disced. The lake
has been started, the lake that is on number 9 fairway has been started. Number 9 tee
box is (inaudible).
Fedrizzi: Is it at a total standstill right now, are they done out there now?
Lovan: (Inaudible)
Ewing: I would think that we are going to go from snow to mud to froze and (inaudible).
(Discussion Inaudible)
Morrow: (Inaudible) ten inches of standing water on top the ground won't take any more
soil (inaudible) so it is frozen solid. At that point we can see (inaudible) ten inches to thirty
inches (inaudible). So I think that is where we are at. Well I think the other (inaudible)
Lovan: I think what I will do is show you the (inaudible) I am not saying we should go that
way it is quite expensive (inaudible). I would also like to present at that time (inaudible)
I was contacted by another (inaudible).
Morrow: That is the next item on the agenda.
Lovan: I have not had a chance to get back with him Before I left I could not (inaudible)
Morrow: So hopefully by the next meeting one of the things we (inaudible) get some
resolution of that and get started on golf course specs for sprinkler systems and begin to
get together (inaudible). Okay can you make sure that presentation is done at the next
meeting.
(Discussion Inaudible)
Morrow: Okay, the issue with the sprinkler thing is that we will move forward with some
Golf Course Construction Committee
December 7, 1995
Page 11
preliminary spec information together at our next meeting so we will have (inaudible). We
have talked about the rough in and we have talked about the (inaudible). Essentially we
have pretty well covered everything that we needed to cover. Are there any other topics
that you would like to talk about Bob?
Corrie: No, (inaudible)
Ewing: Do we need to at the same time when we are working on this get a spec for the
fairways or are we thinking that fairways are going to be close to done. The way, I guess
I am asking this question, the way I am kind of seeing this being done is that the heavy
equipment is roughing in the fairways, the farmer then is going in and plowing and discing
and he will level. When he is done leveling are we ready to go to contract for seeding.
Well we are ready to go to sprinklers and then we are ready to go to seeding. So then after
the farmer is done leveling that the sprinkler guys will in fact put it back to grade, they
should. So we would not need anymore fine grading there we should be able to go right
to seeding. We need to make a spec for fairway seeding. I guess tee boxes, fairways are
all the same grass. Do we need to make a spec for that. I don't know this, but I think that
the people that maybe are bidding the greens would be interested in doing the fairways.
I guess it would be nice to send out a package to them a total package to bid part or all.
I don't even know, maybe we will have some bids, possibly that somebody would want to
come in and do (inaudible) or do you want to try and mix it where they can pick and
choose.
Morrow: I think part of what I would like to see for purposes of comparison is to keep the
bid implements as simple as possible. So that we do a bid for the greens and a bid for the
fairways and a bid for the sprinkler system. Then if some contractor wants to (inaudible).
Ewing: On the sprinkler bids that you are going to come up with is going to be for both the
pumping station and the sprinkler, that is going to be in a package. We are not going to
try and break out those big pumps into a different contract or a different bid.
Lovan: (Inaudible)
Morrow: In terms of talking to Harold Hudson I can do that.
Lovan: (Inaudible)
Morrow: So we need to know if there is enough power there or a (inaudible). So we are
going to end up with 120 horse total.
(Inaudible)
Golf Course Construction Committee
December 7, 1995
Page 12
Morrow: I will do that.
Ewing: That is something we need to decide before we go out for the sprinklers if we are
going to have that pump station figured by the people that are (inaudible). We pretty well
need to give them the, either that or we need to leave the power completely out of it.
Morrow: Let me ask you this John, (inaudible) business with (End of Tape) So the issue
is that I wouldn't think that we would see sprinkler people having the expertise to do
(inaudible).
Ewing: I feel that way, I feel like, that was one of the reasons that I was asking the
questions. I feel like that if we do put it in there, they are just going to go to a supplier sub
that is going to handle it and tack on a percentage to handle it anyway.
Morrow: Okay, so we will write that down as a separate bid.
Meyers: So we will have four different specs then, greens, fairways, irrigation and pumps.
Lovan: (Inaudible)
Morrow: Okay, so can you put together those specs for next time so that we make sure the
bid package is put together.
Lovan: I want to make sure there isn't a shortage of it.
Morrow: In that case we may have to (inaudible) we can certainly do that research.
Ewing: I think that if we write the specs and put out to bid the contractors that are
(inaudible) they will do all that research and I think we can take their (inaudible) if we get
four prices if four of them come back and say you can't get this grass I think at that time
we can re-group. I don't think we can research, they will do it in half the time that we can
and have a right answer.
Meyers: I think so too and the other thing is the guys are going to be bidding the grass
(inaudible) we are not going to buy the grass and put on the (inaudible).
Ewing: I think that is up to him, I think it should definitely be brought to his attention if he
wants to.
Meyers: If that is the case, we may want to go buy the grass seed ourself.
Golf Course Construction Committee
December 7, 1995
Page 13
Morrow: Well, we have some flexibility of some possibilities here that we need to check
out. Certainly between now and the next meeting because Wally is looking at what type
of grass (inaudible) we might be able to get a hold of some information on the availability
and that kind of stuff.
Ewing: What kind of flexibility do you have though after you put it out to bid? Do you have
the flexibility to reject all prices then and buy the grass yourself, I guess you do. Talking
about the farmer we are not taking that. He is just working by the hour on that farm type
work. I think that is a good idea, especially through this weed problem you had
(inaudible). Do you run into a problem, and I am just asking this if we are having him cut
weeds, pile weeds, plough, disc, level, are we going to start getting him into a bigger hunk
of money than you can just do on time and material? I don't know how you call what he
is doing, working by the hour?
Morrow: John that is a valid question, that is something that we need (inaudible) this issue
is how you write the contract. You can write the contract (inaudible) X amount of dollars
to plough, Y amount of dollars to disc, and Z amount of dollars to level (inaudible).
Because really all of those are separate and distinct jobs, not dependent upon the others.
Fedrizzi: In the beginning when we started trying to get a hold of contractors and so forth
the whole idea was that we were going to try and trade out as much as we could so we
didn't get the entire (inaudible) more than necessary. When you were doing these bids like
Terry Cook, that is part of his bid is that he wants to do (inaudible) how are you going to
approach that?
Morrow: I think that is a part of the return bid to us. It may very well be that certain
companies (inaudible).
Fedrizzi: But will they know that?
Morrow: Let me make that part of the bid proposal.
Fedrizzi: That is what I want to know because he probably wont' be at that, end of what you
are doing that is going to go in a packet. That was the thing is that they should all be
aware so that it is not apples and oranges that it is all the same. I just wanted to verify
that. Wally the contractors are turning in their work sheets to you correct? Are you just
automatically giving them (inaudible) where do they go. Oh you give them to Will.
Lovan: He should have the papers (inaudible).
Fedrizzi: And that was my other question (inaudible) I think we are still, I assume, going
Golf Course Construction Committee
December 7, 1995
Page 14
to go ahead and work a packet and put that together for him and he is going to as soon
as the conditions are such that you will (inaudible).
(Inaudible)
Fedrizzi: I just wanted to make sure that what I do next is correct. I have asked (inaudible)
to come in and sign his contract so we can go ahead with these things. And just assuming
that somebody is (inaudible).
Lovan: I gave Will a file folder to give to you, he has got it.
Morrow: (Inaudible)
Fedrizzi: You are talking bids you are talking the contract that we have, the City contract.
What I did and it is just, it is from our last meeting was that, did you read that and agree.
It is simple really, it just says and I gave this, I have a bunch of copies, I gave this kind of
rough draft to Wayne Crookston. All it says is this is to certify that and you plug in the
name has purchased just a corporate membership to Fuller's Cherry Lane Golf Course and
therefore is entitled to 100 rounds of golf per year for 20 years commencing the year 1996
at no additional expense at any time to the member. One hundred passes will be issued
for each year 1996 through 2015 which will include Fuller's Cherry Lane Golf Course
Logo and the members logo. These passes must be signed by the member to be valid.
They must make advance tee times and the passes cannot be used for tournaments or
special events, which was laid out in our initial brochure anyway. Passes must be used
in the year that they are dated and cannot be accrued from year to year. Then I put this
agreement is binding upon, I wanted Wayne to, I made him some notes, I talked to him on
the phone as to then add the legal things. Keeping it to one page, doesn't that basically
say what we talked about. I was hoping to have that rough draft by today, Wayne did have
some questions and my husband had a question I should throw out at this time is tax.
Would anybody come back on Wally some time expecting him to pay tax on those? What
do they do at the ball park (inaudible).
Ewing: I guess I don't understand the question tax?
Fedrizzi: He seemed to think they could be taxed later. So what we said, that really does
go back on Wally (inaudible) so I guess they come after you. So that is an issue.
Fedrizzi: So anyway, sorry I brought it up, but that was just one of the things that my
husband (inaudible)
(Discussion Inaudible)
Golf Course Construction Committee
December 7, 1995
Page 15
Ewing: I don't understand that, I thought you had to pay tax on an income.
Corrie: Well it is a service, but actu811y it is an income. He is offering money (inaudible).
Fedrizzi: In which case if you do that at any time (inaudible) the contract is binding only
because we have the land it still goes back to Wally re-writing the lease because he is
getting $10,000, $10,000, $10,000 that he is not going to get in the future. Plus if he picks
up the tax and I guess (inaudible).
Morrow: We will get some help on the tax issue, I don't know (inaudible).
Fedrizzi: There as been some discussion with Wayne and he has talked to Grant about
it if the City Council needs to approve this contract before we go any further with the
contract or if this committee. Actually we were going to go along (inaudible) give them their
tickets and it was Wayne suggestion that maybe we want to talk about that. So it would
need to go before you guys, before the City Council which means we can't do anything
until your next meeting which is the 19th.
Morrow: In terms of the contract. I will ask about that. My preference would be yes, they
should be done that way because (inaudible). It is a City golf course and one of the issues
here is unfortunately there has been a lot of (inaudible) from the golf course. The golf
course and the City (inaudible) and to it is leased doesn't matter. The issue is the way I
want to see this handled is that in terms of the contract I want to (inaudible) can be done
under department reports, have copies of that to each Council and the Mayor in their
boxes prior to the meeting and have (inaudible). If there is anything (inaudible) in terms
of an adjustment to it we will make the adjustment. If it is fine with them they will have the
opportunity to review it and we will press forward again. So what I would like to see is that
this is done and ready for our meeting on the 19th. As a Council we will (inaudible) then
those contracts and begin to be done.
Fedrizzi: In the mean time can I then if it all seems like it is pretty cut and dry get the logos
and gets these cards to the printers. That way when the contracts are signed for your
wording that you want then I am ready with the packet because that is just a matter of
putting them in this machine and personalizing each one correct? (Inaudible) then it would
be a done deal immediately. That is all that I have.
(Discussion Inaudible)
Morrow: Let me answer the question (inaudible) a contract between the City and
somebody it should be a separate agenda item. In this case where it is primarily a contract
(inaudible) it is really no different than the type of stuff (inaudible) we are spending this
Golf Course Construction Committee
December 7, 1995
Page 16
money we want to validate it or do you want input or what do you guys think. Really it is
a brain storm over what it is we are going to do. So I think it appropriately belongs in
department reports.
Fedrizzi: I like the idea of the tape because so often when I go back (inaudible) did you
hear the same thing I heard. I like the idea of this a lot.
Morrow: (Inaudible) tape and transcribe every meeting and we will have a copy of the
minutes that are transcribed and (inaudible) essentially (inaudible) the way the City
Council tapes are on file. The format that I like to use is that (inaudible) brainstorming
session. (Inaudible) go onto other projects. I want to see that done as efficiently as
possible. (inaudible) take turns discussing a topic and give everybody an opportunity o
visit each topic that we are going to discuss. So that once we are done with the topic we
will have made the round of the table (inaudible). So that is how I visualize (inaudible).
Another other items that you wish to bring up John?
Ewing: I think we need to let this run its course for a little while here before I give probably
a good answer on this. But one of my concerns is that meeting that budget. I guess really
we are not going to know how or where we are going to have to cut or where we can
spend more until we get these specs done where we can go out to bid and see actual
numbers. Right now I am assuming though that we are going to try to back into something
like 350 plus whatever you have got.
Fedrizzi: Didn't you at one time say and I don't know that this is anywhere other than a
conversation that you and myself, that Walt and the Mayor had that you were looking at
a $400,000 budget at this given time based on what we had?
Morrow: My position is that whatever we have for monies when we started this project is
what we will build. We have for sure $350,000 plus the donations that brought it to around
$365,000 or $370,000. At the point that we start off construction if we have $385,000 than
that is our operating budget. If additional monies come in than those additional monies are
going to be used to enhance something (inaudible). We will build the very best golf course
we can on the amount of monies that we have available (inaudible).
Ewing: One other question, in the bid packages we are still lacking tying these lakes
together. Don't we have to, don't you have to have these lakes circulating and with a. I
thought we had to put a pipe from one lake to the next to the next to tie them together.
Lovan: The existing lake we have got the overflow there and branch it out to the one on
number 3 and 4. Run another branch that goes down and hits number 9 and then I think
we have enough (inaudible) go over to number 8. From there we would run it into a drain
Golf Course Construction Committee
December 7, 1995
Page 17
ditch. Now the only way it can work that way is that the lakes will go dry in the winter time.
Ewing: Is that a problem?
Lovan: It is not a problem for me.
Ewing: I guess my question is where do we put that, is that another bid item or does that
go in the sprinkler guy or does, who is going to do that. Who is going to do that and when
are we going to find out for sure (inaudible) to do that? I think it is very important that we
don't spend any money to find out something is not going to work. But if you are sure. I
would guess that the engineers that are laying that out have got to have some kind of
benchmark grade but I don't know that for sure.
Lovan: (Inaudible) the grade is to the northwest.
(Inaudible)
Corrie: Question, has the golf course architect has he been paid is that all done?
Lovan: I don't think we had anything there.
Morrow: I will have to ask Grant.
Corrie: I think there as at least a fee that he was charging.
Fedrizzi: Are you talking about Peugh?
Corrie: Well the guy that laid the golf course out.
Fedrizzi: I don't think we ever got anybody to do that.
Corrie: Are you going to use the old plan, you had one plan.
Lovan: We have a concept that we have been working off of.
Corrie: Grant at one time said he was having a guy from McCall come in and lay that out.
Fedrizzi: I think his expenses were too high.
Morrow: We had an (inaudible) and I think the determination was made that (inaudible)
Golf Course Construction Committee
December 7, 1995
Page 18
(Discussion Inaudible)
Morrow: The amount of dollars that were to be consumed in terms of that fee (inaudible)
I believe where we are at is (inaudible) Final subjects Patsy?
Fedrizzi: All done.
Morrow: Comments, questions? Thank you very much for your time I appreciate it.
MEETING ADJOURNED