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HomeMy WebLinkAbout96Sept30 Golf Course Committee MinsGOLF COURSE CONSTRUCTION COMMITTEE SEPTEMBER 30, 1996 The regular meeting of the Golf Course Construction Committee was called to order by Chairman Walt Morrow at 4:20 P.M. MEMBERS PRESENT: Patsy Fedrizzi, John Ewing, Grant Kingsford, Brad Watson, Wally Lovan, Jake Cook, Terry: Morrow: The first item on the agenda will be a status report from (inaudible) on sprinkler system and landscaping. Cook: Well as of today the golf course is seeded through nine holes and the irrigation is complete. I assume it is working well, Wally, is everything working good? Lovan: Working pretty good, we have some bad spots but we anticipated those at least. We finished on Saturday with the last of number nine fairway. Other than that everything finished up pretty well I would say. Morrow: Okay, the question is then basically we're essentially done with that project now all of the sudden (inaudible) Cook: Another month or so I assume we will probably be able to do that. Morrow: We are seeing conflict (inaudible) Nampa Meridian, so for my purposes I think that what we will do is we will schedule a clean up meeting one more meeting for this committee after all of that stuff is done so that we can reconcile our numbers and (inaudible). That at this juncture sounds like it would be some time in the first part of November. What I would do is I will schedule that meeting and then have Will notify all of you at that time. You were going to bring us an update on billings today were you able to get that stuff? Cook: Yes, we have pretty much our final billing put together here. I guess this (inaudible) just needs to go to Brad. You have most of these numbers at this point. I guess this is the total bill of our contract is what Helen is telling me. She has billed, that is the total amount of the hard dollar contracts we were under and then this is the total of the extra work and it is fairly well itemized. Hillside stuff was all invoiced I guess. Everything that you have is up to there. This is the total labor figure of the last seeding of fairways and the (inaudible) and that kind of thing. I guess this is inclusive of extra work of the pond raising and all the dirt moving. I didn't have a chance to go over these two numbers but that is what I would assume that is. Watson: It was billed August 2 and (inaudible) Cook: So this is our total extra work right now as of this point. Hillside and (inaudible) I think, you know where we are at with the rest of the numbers. So our total extra work, what Golf Course Construction Committee September 30, 1996 Page 2 was that Brad, $38,500? Watson: Yes, $36,000 which includes some of the Cook: That was under our $25,000 and the extra irrigation work. I don't believe those parts have been taken back yet, have they Wally? Did that get done today? Lovan: No Cook: So you still have a credit coming back on that. We haven't got that far yet but as of the work, the actual construction cost and the extra work of the nine holes that has all of it right there. Lovan: On the $1200 I gave to the City for grass seed was used on the golf course. (Inaudible) Terry: We had to bring down (inaudible) Watson: Do I need to ask something? Cook: The majority of it is to Wally, we were short on seed and Wally had 29 bags extra we used of yours and then we had to (inaudible) 4 bags of a little different blend (inaudible). I think there was a little more than 55 acres there. Mon-ow: Okay, so where does that square up, who owes who what? We own them 4 more bags of seed, Lovan: you owe me for 29. Kingsford: So you paid us for those bags and we have to turn .around and give you the money back. Terry: How many pounds did you have there originally for the nine holes, the new addition? Lovan: We had 9000 and I think that it was paid this way anyway. The City had another 500 pounds in addition and then the golf course ordered another 1500 pounds on top of that for our use. Kingsford: So we used almost 11,000 (inaudible) Golf Course Construction Committee September 30, 1996 Page 3 Lovan: We used 1100 pounds of seed, 11,000 pounds. Terry: You were real close on that. Cook: Our estimate was real close to the acre , I am sure we were seeding (inaudible) on number 3 I believe. Kingsford: Did we plant some of the subdivision? Lovan: Well Turnbull said he had 65 acres that we had 65 acres that he was giving to the City. Kingsford: Well he gave 17 and Jim had 37. Lovan: (Inaudible) and Kent Barney had? Kingsford: He had something like 12 to 13, I can't remember now. That may well be, when you add those together we may have had more land than we were talking about. We have way more land on that nine than we do the old nine. Terry: There are some pretty big fairways there, long and wide. Morrow: Anybody have any questions of Jake, Brad? Watson: (Inaudible) Kingsford: In terms of those costs Jake and hooking up the ponds just what do we have left. That was a hard cost deal, are we pretty much in line with the hard cost bid there for those crossings and what is left are we going to be on target there? Cook: Yes, I don't think there is going to be any additional cost. In fact I was just going over some with our irrigation contractor. On the pipe work we are a little long on the pipe, I think we have probably 100 feet left, 150 feet. You have an inventory of 8 inch? 380 feet Terry: Don't you still have to go somewhere with it though now that you are out in Black Cat, then there is that Cook: There is a hard dollar cost here, we bought the pipe so that is actually Hillsides pipe. That was included in our contract, the purchase of the pipe. Like the irrigation parts, so we can do that either way. Hillside will take that back I am sure and give a credit on it or we can itemize it out of the bid item. There is so much a foot in there for the excavation Golf Course Construction Committee September 30, 1996 Page 4 and the laying and also the pipe cost is in there. If you want to do that I am sure Hillside can get the pipe cost out of that and the golf course can keep it. You can have the entire credit back, probably. Kingsford: What did we end up doing with those two ponds then. Did we just cross connect those things so that it goes out to Black Cat, I can't remember how you numbered those, out of the south pond though? That deal worked? Watson: Well it is not to the end point. Cook: It is stubbed out in the gravel. Watson: (Inaudible) Kingsford: (Inaudible) how we were going to do it, we went with that then? Cook: It is still on your property but it is out in the graveled area that we didn't top soil and seed. It is parked like we talked about. Morrow: All we have to do is when we get the (inaudible) just run it down the right of way to the ditch or run it up north on Black Cat to the drain. Kingsford: Is that within that number of feet of pipe that we have left? Cook: You will use most of it. Ewing: When do you think that you see what the return that stuff where we can see what the credit is? Cook: That additional stuff, the additional heads that are needed. Hillside is supposed to do that Friday John and I guess they are on a couple of other jobs and are pretty busy. But they said they would get that done for me this week. Ewing: Have you given Brad anything on that across the tee box for the driving range and the berms down the south pond? Cook: They haven't given me an irrigation price on that yet, I am waiting on that from them. Ewing: We should tie that all in, there is not a lot of sense in taking a whole bunch of stuff back and then bringing it back out though. If, I guess we are going to do it. Golf Course Construction Committee September 30, 1996 Page 5 Lovan: If it is alright with everybody I will take what there is out there and (inaudible) up against my fence at the club house and put another fence, I have extra fencing that I can put around it (inaudible) that way we can hand the fence back to them and say (inaudible). Ewing: I don't have a problem with it other than I think that we need to know soon how much more we are going to need. The one thing that I think that I would like to see out of there probably as much as anything is all that wire. Lovan: We want to take the wire back regardless. Ewing: (Inaudible) Lovan: That is about $3000 Ewing: And we need to get a number, your bill brought it up to date but we have to get those four bags of seed on there and stuff (inaudible). I take it you are not going to charge us for the extra 3000 pounds you planted? Cook: The extra seed. Ewing: Actually 3000+ it is more than that. Teny: I think John that was one of those deals that you asked us earlier on to give you a price that is so much for two trips with the seeders, so much for 2 trips with the leveling tool and two discings and that is atl in that. So if it is more than that, (inaudible). Ewing: You didn't make a third trip then to use this seed up? Terry: We just kept going over (Inaudible) That is one that we came up a little short. There must have been close to 60 acres there. Because that (inaudible) Cook: It does but when you are going short ways I think you lose a little bit turning around. Terry: You take 60 acres on 180 that is (inaudible) So I will bet you that in that bid item that we were working more like 60 acres rather than 55. Ewing: Around that whole thing we could have gained 5 acres. Morrow: Well you might have gained 2 or 3 acres John and then on the cross over turn around you could have (inaudible) Golf Course Construction Committee September 30, 1996 Page 6 Cook: (Inaudible) gained the acres on the pond sizes, that is where we showed the. Ewing: And we have the (inaudible) that have to take more. Kingsford: We were looking at just about doubles the pond sizes. Ewing: That is where the irrigation came up so much short, you look at these numbers here and a lot of these are 1 and 2 are just (inaudible). Like number 5 hole 12 heads, that pond was supposed to be out in the fairway number 5 (inaudible) I think that is where a lot of that comes from, don't you? Morrow: Let me ask you this Wally, on this list that we have of stock (inaudible) how much would we keep (inaudible) on the back side of the Lovan: We would have enough to do these items here plus that on the south side of the pond. Morrow: So from this inventory list that we have right now which is the parts and pieces that are left we would stock return everything on this list except Lovan: What can be used on those Morrow: For the make up things that we are short and for the run that goes on the south side of the existing pond at the driving range, is that everybody's understanding. So we are going to see a stock return list somewhat short of what we see here. But we are going to store that at (inaudible) Lovan: I want to get that wire back before somebody decides (inaudible) Morrow: It is pretty easy to convert to cash, (inaudible). Cook: So 1 guess we need our irrigation contractor to take this stuff back, what he doesn't need but he is going to need out of this to do. Terry: Why does Hillside need to do that? Why wouldn't Silver Creek just come and get it. (Inaudible) Cook: If we are going to do this extra work I think we better have somebody that knows what they are doing take these parts and get the parts that we need or we are going to be right back in the same situation we are going to take half of it back and then Bob is come out there and say well I don't have this and this and this and at that time the budget may Golf Course Construction Committee September 30, 1996 Page 7 be, then we will be right back in here. I just think that even if Hillside. Morrow: Why don't you have him pick out of that stuff what he needs and he can have (inaudible} Silver Creek come and (inaudible) we don't physically have to load it and take it to their (inaudible) except for the wire. The wire (inaudible) Cook: Steve told me he would come and haul it back. Terry: They have already volunteered? Cook: Yes, I said, I guess that is where that comes from too. Steve said that he didn't mind hauling it back. I think it is definitely worthwhile that way they can give us a number on that other work and then is this something that is going to go in also out of this material. Lovan: (Inaudible) Cook: All of this stuff is going to go on in seeded area. Lovan; (Inaudible) until Spring and after it is up. Kingsford: What is this stuff Wally? Morrow: Those are (inaudible) Kingsford: So this is what you are talking about storing inside your fence. And what we are talking about, we are talking about doing that and also (inaudible) doing the berms on the south side. Morrow: The only think that we wouldn't have from this inventory list is the heads, we have to buy the heads that we are (inaudible). Lovan: Question, do you want to replace my seed? Morrow: Do we want to replace your seed or just pay you for it. I think we will just pay whatever you got in it. Lovan: (Inaudible) Kingsford: You, are not going to replace it this fall? Lovan: No Golf Course Construction Committee September 30, 1996 Page 8 Kingsford: What do you anticipate grass doing next year? Terry: (Inaudible) we had our seed in stock (inaudible). Morrow: Any final questions on this inventory list and how it is (inaudible). I will recap the issue (inaudible) take out the parts and pieces for the short fall on the coverage of the (Inaudible) plus (inaudible) south side berms and then (inaudible) Silver Creek, the electrical wire will go back to (inaudible) Silver Creek coming and getting it or will that be Hillside? Cook: I guess we could, I would probably see if Silver Creek could come get it. Morrow: Wally do you want to look after that please. Lovan: I am going to leave in the morning can you do that? Morrow: So Brad will do it. Lovan: (Inaudible) Terry: If you find out Silver Creek is going there Brad, why don't you let us know (inaudible) Kingsford: We are looking at not just the berms we are looking at doing the (inaudible) is that right?. (Discussion Inaudible) Morrow: John? Ewing: Do you think it is fair that in, you had mentioned that we were going to go about a month before we had our meeting on the budget deal. Do you think it is fair to have you have everything prices in everything returned where we know where we are at on that. And a value, I think what would really help in case we don't get those crossings done on that irrigation if we could have some value of what you think that work is worth and your seed and everything you can think of in two weeks? Cook: Yes Ewing: To Brad? Golf Course Construction Committee September 30, 1996 Page 9 Cook: Yes Ewing: Do you think it is fair to make the comment if in two weeks you have everything and that is the last shot you get at us, you can't come in here in November and say I forgot two bags of seed. Cook: Yes Ewing: Because when we sit down here on this budget we just cannot, we have to wrap it. This was the last meeting I was coming to and now I am here in November. But anyway if you don't think that is fair speak up. Cook: No, we can do that. Kingsford: I think we need to meet in November just to make sure that there was (inaudible). Terry: (Inaudible) so that we can get together and Bob and I can go out and look at this and say he says these heads. Morrow: Okay, let's lay this issue to rest, (inaudible) do you have any comments are questions for inventory? Kingsford: Brad would it be possible that you put together one of those neat little things like you have before. Every time I crunch those things it comes out just like yours so there is no sense in me doing it. (Discussion Inaudible) Morrow: John, do you want to cover the Bob Frost issue for us please? Ewing: Very shortly I understand he has started today and he has promised me that he will stay right on it and get it done and I will encourage him to do that. I did not talk to him again since last week to get a schedule of when he is done. I understand that the pump station is in town and so if you like I will get a hold of Frost and get a schedule and then when we find out when he is going to be done coordinate that with Terry or Jake on getting, no Silver Creek, (inaudible) coordinate it with him (inaudible). In fact I will talk to Frost, Bob Frost yet this week and try to get a schedule and like I said encourage him to do it fast and stay on it but give you as much notice as I can of anything (inaudible). Kingsford: What kind of a time line was he shooting for original John? Golf Course Construction Committee September 30, 1996 Page 10 Ewing: Wasn't it three weeks, that is what it seems like to me. So I would guess right now that he is out of that water, if he got started. I think that in a couple of weeks he will have it in pretty good shape. Lovan: That is what he indicated to me, a couple of weeks. Morrow: You know worst comes to worst what could really happen is we get apprehensive about this sprinkler system and pump station is all that (inaudible) if we have a real desire for a comfort level. (Inaudible) Cook: I think some of the needs to go on is the piping so he can frame around. I don't know what it is going to look like but I would assume some of you are going to have to have an outlet for the 6 inch or 8 inch pipe. Ewing: The inlet pipe or the outlet? Cook: The outlet connecting into the main line. We will want to work with him a little bit on that maybe or is that, will that come through the floor or out through the wall how is that going to work? We had talked (inaudible) Ewing: I can tell you I don't think he has anything planned. We never really drew anything in on those plans, maybe what I should do is I hadn't really thought about. I didn't think that probably anything he is going to leave his sleeve for the connection for the inlet and I guess I was assuming that the discharge would go out through the frame wall. Terry: I would assume that it would too. Cook: But you probably want to put that pipe in there instead of betting him build it and then go cut a hole in it. Ewing: I don't think so, I think we will want to have a nice hole cut in there the size of the pipe. (Inaudible) Ewing: That is what I am thinking Jake, but if you want to have, Silver Creek is going to install that or is Hillside? If they have a different thought maybe we can get a little coordination meeting going here tomorrow or Wednesday. Watson: (Inaudible) Golf Course Construction Committee September 30, 1996 Page 11 Ewing: I don't think we have anything going through the floor. Kingsford: Well I would certainly double check because if he pours it is pretty hard to (inaudible) but I would assume that you are right. I can't imagine that (inaudible) Ewing: I will try to get a hold of him and the only problem is I am going to be gone tomorrow too to Twin. I will try to get a hold of him tonight and see but I can't imagine anything going out. You know what is better than me getting a hold of Bob Frost, Bob isn't going to know anymore than I know and that is nothing. We need to get a hold of Silver Creek or Hillside and see how they want it. Terry: Well you need to talk to them tomorrow anyway about this inventory deal put that on your list what to do about getting out, anything in the concrete (inaudible). Ewing: One thing while we are talking about this, you brought up the concern of getting it in. I mentioned this to Wally but I guess I want to say it to the Committee and see if everybody agrees. If that existing pump station goes down I think that we have got to not wait and try to fix it where we are not backed up with the new system or have the new system going. Just have, they make and they are pretty easy to rent six inch portable and it won't take, I would guess if it goes down within a couple of hours we should be able to have a portable plumbed into that and going. I think that we should give Wally the green light to do that if that goes down, we just can't lose that grass. Lovan: I am sure we will be covered there John. Morrow: (Inaudible) Ewing: I think so too, but I want to say it again out loud because now we are crucial, it is a done deal. We either win with that grass or lose with it now. Lovan: That grass is starting to look pretty nice over there it is coming up (inaudible) Ewing: I tell you it looked good Saturday, this hot weather ought to just get right after it. Kingsford: (Inaudible) the only think that I thought, the greens are a little slow to come up aren't they. I expected Saturday to see (inaudible) Lovan: Well of course it turned cold there for a few days and (inaudible) 10 to 12 days to germinate. Kingsford: Those first two have been in (inaudible) Golf Course Construction Committee September 30, 1996 Page 12 Terry: I thought maybe that heat yesterday might really have popped it out of the ground. Lovan: Well it hasn't popped like it should I don't think. Morrow: We might have a seed problem there is that possible? Teny: That is one thing that popped into my mind certainly (inaudible). You still have some of that (inaudible) make sure that we (inaudible). Morrow: Let's do that Wally if we haven't seen that thing come out of the ground by the time you are bads from vacation then let's send it for a germination test and if it comes out to be bad then we have to (inaudible). Terry: We have good looking germination in the fairways (inaudible). Lovan: (Inaudible) buy a few bales of hay to throw on them and help a little more (inaudible). Teny: I noticed that on the berms they are getting water but they are not getting quite as much (inaudible) it doesn't hold as well. Has anything been done yet about adjusting the nozzles for (inaudible) we haven't changed that (inaudible). Lovan: I am not sure that we have any extra nozzles. Cook: They are free. Lovan: I know they are free, but where do you get them? Cook: Silver Creek, well I mean you can just go get whatever you want there. Terry: Well have them bring them, they can send them out tomorrow, tell them we might need a good assortment of nozzles to get that watering fine tuned now. In any irrigation you are going to have to place (inaudible) than other places So now you should be able to start to see where you want to put in a smaller nozzle. And maybe on some of those berms you can gain some by (inaudible). A little fine tuning. Ewing: Do you think that those greens are watered enough? Terry: Yes Ewing: I think trying to grow that on a sand pile it would just take tons of water to get that Golf Course Construction Committee September 30, 1996 Page 13 to grow. But evidently it is taking more than the rest of if? Terry: I think if it were a drop (inaudible) the grass would be up and you would see the little (inaudible) we don't have that. We just don't have much germination yet. That is my concern right now. Where is the (inaudible) it is not like they came up and they didn't get enough water. We are certainly getting enough water (inaudible). I just wonder about that. I just hope that we don't have (inaudible) Morrow: Do you suppose that we ought to send some of that to be tested now just for curiosity sake and if the numbers come back okay by the time you are back we will have some grass up and we will have some good numbers or we won't have much grass up and have bad numbers and we can go right away. How long does it take to test it? Terry: It takes ten days. Morrow: Wetl then we had better do it now. Lovan: It will be too late to seed again this fall. Terry: If they did the test tomorrow they wouldn't know until (inaudible) Lovan: (Inaudible) don't have enough seed to seed them and the time we got the seed and everything (inaudible). But by the time we got it ordered though (Inaudible). Cook: Well I am sure that you could get it, Crane Creek has a pretty good supply of it usually. Kingsford: (Inaudible) to bring that up by then. This will definitely be out by the 22nd. That is (inaudible) Morrow: Let me ask you this does it make any sense to have a germination test if you can't do anything about it. Kingsford: Well I think we don't rush into it, let's do like you said originally and test it and (inaudible) we are going to be looking at next Spring. Morrow: (Inaudible) Terry: I guess the germ test (inaudible) if we don't start, in my mind in another weeks time those first four greens they should be up pretty good. Golf Course Construction Committee September 30, 1996 Page 14 Lovan: Of course it is (inaudible) I am sure they run tests like that. Terry: Well hopefully we will get a little better look at it (inaudible). Ewing: Have you looked at it since Saturday? Yesterday was hot and today has been (inaudible) Kingsford: Well it was hot Saturday. Ewing: We walked around in the morning (inaudible) but a couple of days could make a lot of difference with this heat. Morrow: Well then the program we will follow on that is by the time you get back from vacation if we don't have a very good stand (inaudible) we will do a germination test (inaudible) Other issues that anybody wants to discuss? Lovan: I did get back some numbers on the soil samples that I had taken. These came on the new fairways number 1, 5 and 9. The pH on 1 was 7.7, 8.0 on 5 and 7.4 on 9. The phosphates was a little bit high and potassium is alright. So my intention right now is that it won't do anything with fairways that go the end of February and then I will start a fertilizer (inaudible). Then (inaudible) the greens we will probably fertilize them next week if they come up green. Then in the October (inaudible) Kingsford: Did you get a pH on those greens? Lovan: The pH on the greens was 9.2 (inaudible) that should be about a three year project to get that down. Morrow: Anything else? Lovan: (Inaudible) berms Watson: I will go look and see what Lovan: (Inaudible) berms on the golf course property. Kingsford: On seeded area? Lovan: Berms Morrow: Landscape berms? Golf Course Construction Committee September 30, 1996 Page 15 Lovan: That is what it looks like to me, I don't understand. (Inaudible) Lovan: I found out about an hour before I came here. I went out and took a quick look. Kingsford: Has he gone out and buried heads? Lovan: Yes, the whole works (inaudible) Kingsford: He would have buried some of our sprinkler heads? Lovan: Well so far Todd says he hasn't buried any sprinkler heads. Terry: So they are just bringing soil in and contouring on the fairways that are already seeded? Morrow: (Inaudible) and get a resolution to that issue please. (Inaudible) it wasn't certainly part of our plans. Kingsford: (Inaudible) Terry: (Inaudible) Lovan: It is top soil (inaudible) Terry: (Inaudible) we have a quick answer for that (inaudible) Lovan: I have one more issue that was brought up to me about Todd and Jake was discussing that perhaps the middle of next month we can have a golf tournament for all the people that have been involved in this thing. It sounds like a good idea to me, how about the 12th? Fedrizzi: Do you have to know how to golf. IWbrrow: (Inaudible) Lovan: Anybody that can play golf (inaudible) (Disbus5~bn Inaudible) Golf Course Construction Committee September 30, 1996 Page 16 Lovan: How about you and Jake putting this thing together, I am going to be gone for a week. Kingsford: Sure that (inaudible). What is that thing at (Inaudible) Morrow: Anything else Jake? Wally? Lovan: (Inaudible) getting the pump set up so when the water goes out of the (inaudible) (Discussion Inaudible) Morrow: Alright, any last issues? Watson: The only other thing is I talked, I got the pedestrian ramp thing almost ready to go but I talked to ACHD they are not going to allow a 6 foot ramp, he said that he wants the 3 foot, absolute maximum 4 feet width on the throat of those things. Kingsford: A golf cart is a full 5 feet on the back tires anyway, just for the golf cart. Watson: I told him that it was probably pretty close but he was pretty adamant. Morrow: Who is he? Watson: The development services, Steve Sneed his is name at ACHD. Morrow: And this is for, you are talking about the curb cut (inaudible) needs to be 6 feet. Kingsford: Six feet at least I would say (Inaudible) Morrow: Who did you talk to (inaudible) I will ask about that. Watson: (Inaudible) Kingsford: Eyen 6 feet will that do like your mowers and stuff Wally when they are folded up, that won't even do a mower. Lovan: Six foot would probably (inaudible) Kingsford: I think we would be better if we got 8, that is ridiculous to talk abut four feet. Lovan: It wouldn't be any more than a (inaudible). Morrow: Well this is (inaudible) Golf Course Construction Committee September 30, 1996 Page 17 Watson: (Inaudible) Morrow: (Inaudible) Kingsford: The outside dimension of a golf cart of the rear tires is exactly 48 inches. Lovan: (Inaudible) and cart storage if you take 5.5 feet (inaudible}. Morrow: All we are talking about here so I understand this it is the actual curb cut then it comes down through the asphalt to the curb and gutter to the (inaudible) and then that is (Inaudible). Watson: (Inaudible) Morrow: Well it is not even worth the effort (inaudible) Watson: Do we have some that are existing out there? Kingsford: There is 10 to 12 feet Lovan: I would say 6 to 8 feet. Morrow: You might want to measure those and then call me tomorrow after you talk to this fellow (inaudible) call me. Ewing: I think they are bigger than that when they make you put them in a subdivision on the corners for that. (End df Tape)