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HomeMy WebLinkAboutProfessional Services Agreement with Keller Associates, Inc. for Engineering ServicesAGREEMENT FOR ENGINEERING SERVICES in Association with Bioselector Analysis, Design and Construction of Primary Clarifier Facilities at the City of Meridian WWTP KELLER ASSOCIATES, INC. This Agreement is made and entered into between the City of Meridian (herein called OWNER) and Keller Associates, Inc. (herein called CONSULTANT) this ~~'.-day of August, 1996. In consideration of the mutual promises herein contained, the OWNER and the CONSULTANT agree as follows: Scope of Services During the terms of this Agreement, CONSULTANT shall furnish to the OWNER Bioselector Analysis, Predesign, and Design Engineering services set forth in Paragraphs A, B, and C of Attachment A, attached hereto and made a part hereof. Such services shall be performed by individuals as employees of CONSULTANT, an independent Contractor, and not as employees of the OWNER. Additional services for Construction engineering as indicated in Paragraphs D and E of Attachment A will be furnished upon request by the City per the attached hourly rate schedule. 2. Period of Agreement The Agreement shall commence on the first above written date and terminate upon completion of construction. 3. Payment Rates and Billing 3.1 As compensation for Bioselector Analysis, Predesign, and Design services to be performed by CONSULTANT, the OWNER will pay CONSULTANT the amount set forth in the Attachment B attached hereto. OWNER shall not have any liability for any other expenses or costs incurred by CONSULTANT, unless othen~vise provided in the Attachment or authorized by the OWNER. 3.2 CONSULTANT shall keep accurate records of the time expended. Payment for services performed be CONSULTANT shall be made at the end of each month upon the submission by CONSULTANT of invoices or time statements to the OWNER. Invoices submitted by CONSULTANT will: A. Accurately describe services rendered during the invoice period, including respective dates of performance and any reports submitted. 195024 1/agremnt.doc 8/1/96 B. Identify any other authorized expense incurred hereunder; and C. Make reference to this Agreement (Keller Associates' project number) or otherwise identify the invoice in such a manner as the OWNER may reasonably require. 3.3 CONSULTANT shall not take any action hereunder which could cause the amount for which OWNER would be obligated to CONSULTANT to exceed the sum of the fees defined in the Attachment provided, however, that this sum may be increased or decreased from time to time by the OWNER in writing if extra work is required or the scope of work is adjusted for any reason. For other than lump sum (fixed fee) agreements, CONSULTANT shall advise the OWNER in writing when costs incurred under this Agreement are equal to seventy-five percent (75%) of the aforesaid sum. 4. Data CONSULTANT agrees that all data and information such as designs, drawings, reports, blueprints, and the like generated in the performance of this Agreement and data and information which are specific to be delivered or which are, in fact, delivered pursuant to this Agreement shall be and remain the sole property of OWNER.. CONSULTANT shall deliver all data and information to the OWNER upon OWNER's request and in any event upon the completion of all work hereunder or the termination or expiration hereof, whichever shall first occur, and shall be fully responsible for the care and protection thereof until such delivery. Except as otherwise provided in this Agreement, said documents shall be delivered to OWNER without additional costs to OWNER. 5. Termination The OWNER and CONSULTANT may terminate this Agreement in whole or in part at any time be giving 30 days written notice thereof. Upon said termination, CONSULTANT will be reimbursed for that portion of the work satisfactorily completed prior to termination and shall be entitled to reasonable damages. 6. Changes The OWNER, within the general scope of this Agreement, may at any time, by written notice to CONSULTANT, issue additional instructions, require additional services, or direct the omission of services covered by this Agreement. In such event, there will be made an equitable adjustment in price and time of performance, but any claim by either party for such an adjustment must be made within thirty (30) days of the receipt of said written notice. 195024 1/agremnt.doc 8/1/96 7. Compliance with Laws To the extent applicable hereto, CONSULTANT shall in the performance of this Agreement comply with all Federal, State, and local laws, all regulations and orders issued under any applicable law, and all State regulations. 8. Standards All services hereunder shall be performed by employees or agents of CONSULTANT who are experienced and highly skilled in their professions and in accordance with. the standards of workmanship in their professions. CONSULTANT warrants that its findings, recommendations, and professional advice shall be based on practices and procedures customarily used in its profession and asserts it will employ the current state-of-the-art and accepted standard industry practice in performing the services defined herein. 9. Records The OWNER and, if the services are to be performed hereunder relate to a Federal or State Govemment Contract, the Comptroller General of the United States, and the Department or Agency of the Govemment having cognizance over said prime Contract, and any of their duly authorized representatives, shall, until the expiration of 3 years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of CONSULTANT involving transactions related to this Agreement. 10. Gratuities CONSULTANT warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities to OWNER's employees, agents, or representatives with a view toward securing this Agreement or securing favorable treatment with respect thereto. 11. Insurance CONSULTANT shall provide professional liability indemnification to protect the OWNER and granting agencies from CONSULTANTs negligent acts and errors of omission of a professional nature. The total aggregate of CONSULTANT's professional liability shall be limited to fifty thousand dollars ($50,000) or twice the amount of CONSULTANTs fee, whichever is more. 12. City Furnished Services The following services would be provided by the City of Meridian in completion of this project: a. Provide drawings of existing site facility locations, piping, mechanical and electrical information as available. 195024 1/agremnt.doc 8/1196 b. Provide plant process flow, SS, and other data as available. c. Provide elevations of structures and other existing site features as available. d. Provide fulltime inspection services and all other services not included in Keller Associates Scope of Work unless additional services are requested of Keller Associates by the City at an increase in cost. In Witness Whereof, the parties hereto have executed this Agreement as of the date first above written. CLIENT: City of Meridian By: Title: ~ ~j or CONSULTANT: Keller Associates, P.A. ~ ~ ~ By: James L. Keller Title: President Attested: ~ Gwi d ~ -~""i~~ Title: ~'r'7 ~hq~h~r Attested: ~~~- ~• ~~~~~~^- gy; ~cnni5 M. ~jui~i~her~ Title: P~-o iec~ Mara-q e~'' 195024 1/agremnt.doc 8/1/96 SCOPE OF WORK ATTACHMENT A CITY OF MERIDIAN BIOSELECTOR ANALYSIS AND PRIMARY CLARIFIER PREDESIGN /DESIGN Keller Associates, Inc. will complete the following Scope of Work associated with conceptual level planning for implementation of a bioselector nutrient removal process, and planning and design of a new primary clarifier at the City's wastewater treatment plant. It is our understanding the work shall meet the following criteria and needs: • Facilities planning and primary clarifier design shall be based on a .maximum month plant flow rate of 8 MGD. This is equivalent to an average day rate of approximately 6 MGD and peak flow of 10-12 MGD, and is approximately twice the existing plant capacity. • The existing plant facilities and layout shall be evaluated on a conceptual level basis to determine what additional plant facilities are needed to incorporate a bioselector nutrient removal process and other facilities process units as needed to meet the above flow rate. The primary clarifier predesign and design shall be considered the first stage of future phased addition of a bioselector nutrient removal process for the plant. The work will be performed as follows: A. PLANNING PHASE The planning phase is necessary to determine facilities needed to upgrade the plant to a maximum month flow rate of 8 MGD and to incorporate a bioselector nutrient removal process into the existing process flow stream. It is anticipated the following planning tasks will be required. Task 1-Review Existing Facility Data A review will be made of existing plant data as follows: a) Existing influent flow, BOD, and SS data for the past 2 years updating data previously collected. b) Review existing facilities process capabilities beyond that which was not reviewed from prior work with the City. This would include aeration basin and biotower capabilities, influent screening and pumping, solids handling facilities, and supporting facilities (aeration, sludge pumping, etc.). Task 2 -Evaluate Biose/ecfor Process Implementation a) Evaluate the existing aeration basins for their capability to incorporate the bioselector nutrient removal process. 195024 1/attach a.doc 8/1196 SCOPE OF WORK ATTACHMENT A b) Determine modifications as needed for the existing basins and incorporation of new basins if needed. . c) Evaluate need for, and continued use of the existing biotower and pumping facilities in concert with the bioselector nutrient removal process. d) Evaluate incorporation of a fine bubble aeration system into the existing basins and new basins as needed. e) Estimate blower capacity and RAS/WAS sludge pumping as required to support the above process. Task 3 -Evaluate Primary and Secondary Clarifier Process Additions a) Determine how much additional primary and secondary clarifier capacity is required to meet proposed flow and bioselector needs. Provide sizing of facilities. Task 4 -Evaluate Headworks Facilities a) Evaluate potential expansion of existing screening, pumping, and grit removal facilities to meet proposed future flows. Task 5 -Evaluate Sollds Handling Facilities a) Perform a mass solids balance and determine solids loads for proposed future flows. b) Evaluate the existing DAF thickener and digester capacity and need for future solids handling capacity as well as need for support facilities. Note: It is understood the City is considering a separate sludge disposal evaluation. As a result sludge disposal will not be evaluated as a part of this study unless requested by the City. Task 6 -Evaluate Filter and Effluent Disposal Facilities a) Evaluate potential expansion of filter capacity. b) Evaluate potential expansion of UV disinfection facilities. c) Evaluate potential expansion of effluent pumping facilities. Task 7 -Evaluate Hydraulic Needs a) Determine additional piping needs, sizes, and routing required to incorporate new or modified facilities. b) Review new facilities hydraulic profile for integration with existing plant facilities. c) Determine need for flow splitting. 195024 1/attach a.doc 8/1196 SCOPE OF WORK ATTACHMENT A d) Evaluate hydraulics between the existing secondary clarifiers and biotower pumping station (this was not evaluated by Keller during previous work). Task 8 - Provide a Conceatual Plant Layout a) Show how new facilities and piping would be located with respect to existing facilities. Task 9 -Estimate New Facility Costs a) A conceptual level cost estimate would be made for proposed plant modifications, new facilities, piping, and electrical. Task 70 - Prepare a Conceatual Level Report a) The above would be summarized in a conceptual level report. b) Project costs and phasing potential would also be addressed. B. PRIMARY CLARIFIER PREDESIGN After establishing the proposed primary clarifier capacity required above, a preliminary design would be provided. The preliminary design would address the following: 1. Clarifier location 2. Connecting pipelines for influent, effluent, and sludge disposal 3. Electrical needs 4. Side water depth and hydraulics 5. Clarifier appurtenances such as baffles, spiral collector, skimmer, etc. 6. Scum disposal 7. Predesign level cost The above predesign information would be presented together with the conceptual level report. C. PRIMARY CLARIFIER DESIGN PHASE The design phase would consist of producing detailed design drawings and specifications. It is anticipated the following number of drawings would be required. 195024 1/attach a.doc 8/1196 SCOPE OF WORK ATTACHMENT A Drawing No. Description 1. Cover Sheet 2. Location Maps, List of Drawings 3. Symbols, Abbreviations 4. Grading Plan 5. Piping Plan 6. Civil Details 7. Mechanical PIaNSections 8. Mechanical Details 9. Structural Plan/Sections 10. Structural Details 11. Electrical Site Plan 12. Electrical Details D. BIDDING PHASE Keller Associates would assist the City in bidding and award as follows: • Provide 25 copies of plans and specifications for City distribution • Answer questions during bidding • Prepare addenda as necessary • Attend bid opening, review bids and make recommendation for award E. CONSTRUCTION PHASE It is our understanding that the City will provide full-time inspection by City staff with weekly site visits by Keller Associates. It is assumed that a construction period of approximately 6 months will be required.. During that period it is assumed that Keller Associates would visit the site and respond to questions, and provide clarifications on the average of 4 hours per week, for approximately 4 months actual on-site work. In addition, Keller Associates would provide the following other construction services. • Review of shop drawings • Materials testing (compaction, concrete) • Recommendations for change orders • Recommendations for payment • Assistance in final inspection and project closeout • Performance monitoring and performance certification to the State It is assumed the City would provide general construction administration including approvals for change orders, pay estimates, etc. 195024 1/attach a.doc 8/1/96 COMPENSATION ATTACHMENT B CITY OF MERIDIAN BIOSELECTOR FACILITIES PLANNING AND PRIMARY CLARIFIER PREDESIGN /DESIGN 1. 2. 3. Notice to Proceed The CONSULTANT shall not proceed with the work until receipt of a written Notice to Proceed from the OWNER which details the date that the CONSULTANT may start to work and the tasks authorized to be performed. Time Schedule Once the CONSULTANT has received a written Notice to Proceed from the OWNER, work for the Bioselector Analysis and Predesign phases shall be completed within 60 days and the design of the primary clarifier is to be completed within 60 days after acceptance of the predesign. Basis of Payment CONSULTANT may, after actual work is started, submit an invoice for the total amount of work done and materials furnished by CONSULTANT and incorporated into the work to the end of the month in which the invoice is prepared. The amount to be paid by the OWNER to the CONSULTANT for the CONSULTANTs services rendered under provisions of the Agreement are estimated as attached and shall be as follows: a) Services for Bioselector Analysis and Clarifier Predesign, and Design Phases shall be provided for the lump sum amount of $56,468.00. b) Remaining services described in paragraphs D and E are estimated as attached and shall be paid on an hourly rate basis in accordance with the below rate schedule subject to change based on employee raises during the course of the project. Payment shall be made by the OWNER to the CONSULTANT within 30 days of the date of the invoice. KELLER ASSOCIATES, INC. HOURLY RATE SCHEDULE (PHASES D and E) Classification Principal-In-Charge (Keller) Project Engineer (Suihkonen) Structural Engineer (Vander Boegh) Engineer (Coleman) Electrical Engineer (R2 Engineering -Boise) Designer Technician Secretary Indirect Costs Exceeding $250 Hourly Rate $85.00 78.00 68.00 50.00 55.00 50.00 35.00 25.00 Actual cost plus 10% 195024 1lattach b.doc 8H/~J6 COMPENSATION ATTACHMENT B BIOSELECTOR ANALYSIS /PRIMARY CLARIFIER PREDESIGN AND DESIGN ESTIMATED ENGINEERING BUDGET Manhours Project Technician/ A. Bioselector Analysis Prinicipal P.E. Consultant Designer Secretary Task 1 Review existing data 4 4 4 Task 2 Evaluate bioselector process 8 20 Task 3 Evaluate Clarifier Additions 8 8 Task 4 Evaluate Headworks 12 Task 5 Evaluate solids handling 20 4 Task 6 Evaluate filter/effluent disposal 12 Task 7 Evaluate hydraulics 16 Task 8 Provide Conceptual Layout 12 16 Task 9 Estimate facility costs 8 8 Task 10 Prepare conceptual report 4 24 12 40 16 TOTAL HOURS 4 124 56 56 20 B. Primary Clarifier Predesign 1 12 4 4 8 Manhours Struct. or Technician/ Principal P.E. Elec. Eng. Designer Secretary C. Design 1. Cover Sheet 1 2. Location Maps, Notes, Etc. 4 3. Symbols, Abbrevs. 1 4. Grading Plan 8 20 5. Piping Plan 8 20 6. Civil Details 8 16 7. Mech. Plan/Sections 76 24 8. Mech. Details 16 24 9. Structural Plan /Sections 40 32 10. Structural Details 16 16 11. Electrical Site Plan 4 16 12. Electrical Details 4 16 Specifications 24 16 16 City/DEQ Review/Revs. 8 4 20 4 Admin./Qual. Control 8 8 4 TOTAL HOURS 8 156 84 210 24 195024 1latfach b.doc oi,ma . ~ • C COMPENSATION ATTACHMENT B D. Bidding Phase Principal P.E. Manhours Struc or Designer Elec Eng. Secretary Distribute plans 4 Answer questions g 4 Issue addenda 4 4 Construction estimate g Bid award 4 4 TOTAL HOURS 24 4 12 E. Construction Phase Periodic inspectioNclarifications 2 64 12 Materials testing 8 Review shop drawings 12 g 4 Review pay estimates g Recommend change orders g 4 Final inspection/close-out 2 g 4 Record drawings 4 4 16 TOTAL HOURS 4 104 28 24 8 PROJECT COST SUMMARY MANHOURS/COST Project Phase Principal PE Prl• Consultant Struc or Elec Eng. Tech) Designer Secretary Indirect TOTAL (S85.OOfir1 (S78.OOfir) (5140.OORv) (S68.OOfir) (S42 li0fir) (S25 00/hr) Costs COST A. Planning Phase $340 $9,672 $7.840 $0 $2,380 $500 $200 $20,932 B. Predesign 85 936 560 0 170 200 0 1,951 C. Design 680 12,168 0 5,712 8,925 600 5,500` 33,585 D. Bidding Assistance 0 1,872 0 272 0 300 100 2544 E. Construction 340 8,112 0 1,904 1,020 200 400 11,976 Assistance TOTALS $1,445 $32,760 $8,400 $7,888 $12,495 $1,800 $6,200 $70,988 Indirect. costs are estimated for printing, telephone, mileage, materials testing, and a foundation investigation for the clarifier structure. *Foundation Investigation for the clarifier structure -soil engineer has included a test hole as part of soils evaluation. 195024 1latfach b.doc 8/1/96