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HomeMy WebLinkAboutJanitorial Agreement with Custom Cleaning Service and Building Maintenance, LLCCITY OF MERIDIAN JANITORIAL SERVICES JANITORIAL AGREEMENT This AGREEMENT made between the City of Meridian (OWNER), a political subdivision of the State of Idaho, and Cvs~ C(FF,~I~,l y ~2yic~ z hereinafter called JANITOR. bVll.~l~(~ ~ ~.1~4,1C.~ ~~C, The OWNER and JANITOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. WORK. The JANITOR is to perform janitorial services as set forth hereafter, in the buildings and at the frequency set forth in the Specifications. • Vacuum all carpets and dust all furniture with polish. • Shampoo all carpets with a shampoo approved by the OWNER. • Mop all tiled floors with a cleaner. • Wax all tiled floors with an OWNER approved wax or polish, including polishing of floors with a mechanical polisher. • Empty all trash containers and discard all materials specified by OWNER. • Wash all windows with a window cleaner, inside and outside. • Clean all bathrooms, including toilet and lavatory bowls and refill all paper towel and toilet paper dispensers. • Change burned out light bulbs as needed. Clean light fixtures. • Clean heating and cold air ducts. • Clean window blinds with a cleaner compatible with slat and string material. • Wash walls and door moldings to remove markings. 2. COMPENSATION. The OWNER shall pay the JANITOR the sum of $ ~ a ~ 3. 3 3 per month for the services described herein and in the Specifications. Generally, payment will be sent to the JANITOR by the 15th day of the month following OWNER's receipt of the JANITOR's invoice. In addition, the OWNER will compensate the JANITOR for any additional services as agreed to in Writing between OWNER and JANITOR. 3. MATERIALS AND EQUIPMENT. JANITOR agrees to provide all materials and equipment necessary to perform all listed services as a part of the compensation listed above. OWNER will provide a storage area at each building site for these materials. 4. EMPLOYEES. JANITOR agrees to provide OWNER with a list of names and addresses of all employees who will be working at each building in performing the janitorial services. If OWNER disapproves of any such employee (s), in writing, JANITOR agrees not to use such employee (s) in the work. JANITOR further agrees to use care in selecting trustworthy employees and in supervising them. 5. INDEMNIFICATION. JANITOR agrees to indemnify, defend, and hold harmless OWNER, and its officers, agents and employees, from and against any and all claims, losses, actions, or judgements for damages or injury to persons or property arising out of or in connection with the acts and/or any performances or activities of JANITOR, JANITOR's agents, employees, or representatives under this Agreement. 6. INSURANCE. JANITOR agrees to obtain and keep in force during its acts under this Agreement insurance in amounts and types as specified in the Specifications. Certificates of Insurance for all required insurances shall be submitted to the OWNER prior to OWNER signature to this Agreement. 7. COMPLIANCE WITH LAWS. JANITOR agrees to comply with all federal, state, city, and local laws, rules and regulations. 8. KEYS. OWNER will give one set of keys to JANITOR for access to the premises, and JANITOR must obtain the approval of OWNER as to any employee who is given access to the keys. JANITOR shall be responsible for the costs of re-keying any locks required by JANITOR's loss of keys. 9. INDEPENDENT CONTRACTOR. The parties agree that JANITOR and all its employees are independent contractors for OWNER and in no way employees or agents of OWNER and are not entitled to workers compensation or any benefit of employment with the OWNER. OWNER shall have no control over the performance of the Agreement by JANITOR, except to specify the time and place of performance and the results to be achieved. JANITOR shall be responsible for the payment of any and all taxes due for the compensation received under this contract. 10. TERMINATION. This Agreement may be terminated immediately by OWNER for breach of this Agreement by JANITOR and either party may terminate this Agreement by 30 days written notice of termination to the other party. 11. DISPOSAL OF TOXIC SUBSTANCES. JANITOR agrees to dispose of any and all toxic substances used in the premises in accordance with federal, state and local statutes and regulations and further agrees to indemnify OWNER from any liability resulting therefrom. 12. ATTORNEY FEES. Reasonable attorney fees shall be awarded to the prevailing party in any action to enforce this Agreement or to declare termination or forfeiture of this Agreement. 13. AGREEMENT DOCUMENTS. The documents which comprise the entire agreement between OWNER and JANITOR concerning the work consist of the following: a. This Agreement b. Certificates of Insurance c. Notice of Award d. Acceptance of Notice of Award e. Specifications f. Invitation to Bid g. Information for Bidders h. JANITOR's Bid i. Documentation submitted by JANTOR prior to Notice of Award There are no agreement Documents other than those listed above. 14. AGREEMENT TIME PERIOD. The work under this Agreement shall 31, 1999. ~ FcaR~azY ~ ~o begin nd end December 15. MISCELLANEOUS. a. No assignment by a party hereto of any rights under or interest in the Agreement Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extend that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Agreement Documents. b. OWNER and JANITOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and obligations contained in the Agreement Documents. 16. OTHER PROVISIONS. IN WITNESS WHEREOF, OWNER and JANITOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER and JANITOR. All portions of the Agreement Documents have been signed or identified by OWNER and JANITOR on their behalf. The Agreement will be effective on ~~ FEb1ZvAs2`'( , 19 ~`~ Owner CITY OF MERIDIAN Janitor ~ ~1ZV~%~ f.~_ . _._ By: _._.. By: Nam _~.~wh~~k D. Corrie, Mayor Name: LnF,~I L-~i ~ ~~~ ~ ~ I . t~,,~(~ ~o [ ORE S 9 R Attes ~'~ `` ru~a:~ ~ Address for giving notices 33 East Idaho Ave. Meridian, fD 83642 ~~-~~ [CORPORATE SEAL] Attest Address for giving notices *(JANITOR is a corporation, attach evidence of authority to sign if other than President signing) CITY OF MERIDIAN JANITORIAL SERVICES ~J IaIOTICE TO PROCEED TO: C'af~- G,~C,Cd~r~~ ~Yli/~`Ce DATE: ~ - ~ ~~ JANITOR ~ ~ ~y,~ /~~~k~-y.a~,.c.~. ADDRESS PROJECT: Janitorial Services DESCRIPTION: Six (6) City Staff Occupied Buildings You are hereby notified that the Contract Time for providing this service will commence to run on February 16, 1999 On that date, you are to start performing the Work and your, other obligations under the Contract Documents. The contract completion is December 31 , 1999. ~tr,t-~r~~~rl~~ a~~; ~ Awn, OWNER: ~~ ~ ;= ~T A CITY ERIDIAN, IDAHO ' g~j, By: 9 r , o r ~s~ . r~/, '~ ~~~ C Name: ROBERT D. CORRIE "~A, ~N~'~ ~~f-~+t+i tt~41~ Title: MAYOR WILLIAM G. BERG. JR. c:\bw\c12\biddocs.doc 32 02/05/99 Title: CITY CLERK CITY OF MERIDIAN JANITORIAL SERVICES Lo~~. ~h~`/iP~~ NOTICE OF AWARD TO: ~GCf~ r~l ~~C h %!~L ~ cJ C?~'f~/~G2~ ~ois~/ /~ ~3 7d¢- PROJECT DESCRIPTION: JANITORIAL SERVICES DATED: ~-~'~9 The OWNER has considered this Bid submitted by you for the above described Work in response to its Advertisement for Bids and Information for Bidders. You are hereby notified that your Bid has been accepted for: Providing Janitorial Services at six (6) city staff occupied buildings In the amount of /w~ 7h°ccfa~ T o~fu~r~r~~CT /r~~~h a~~ Dollars (~ -Z 213.33 )per month. You are required to fully execute the Agreement and furnish the required Certificates of Insurance within ten (10) calendar days form the date of the notice to you, that is by t%a~ lbw , 1999. If you fail to execute said agreement and to furnish said Certificates of Insurance within ten (10) calendar days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER's acceptance of your Bid as abandoned. The OWNER will be entitled to such other rights as may be granted by law. You are required to return the attached ACCEPTANCE OF NOTICE OF AWARD to the OWNER. OWNER: ATTEST: CITY C~'TJUtERIDIAN, IDAHO Name: ROBERT D. CORRIE Name~,,,WJ IMAM G. BERG, JR. Title: MAYOR '`~ T~~:~ t~,~~~1' CLERK Approved by City Council: /~~ ~ I ~•``'~e'°~ ~~ ~` ~'{may ` ~Q __ S~~L _ ~% ~"' '`~jOM ~ ~ \~ ~ ~ ~` %,, o~„~-r-.` , ,, \~~~~~rit~.; r1NH~~~~~ CTY OF MERIDIAN JANITORIAL SERVICES ACCEPTANCE OF NOTICE OF AWARD Receipt of the NOTICE OF AWARD is hereby acknowledged by _~S~rv~-, C(,~,1 r,.~G this ---~' .~ day of ~r4a~~/-~t~~-( , 19~g_. C u S i b ~-. C,I.F.a-mil i,~C~ ~%~;P~' l C.~ ~ .lit ~2~ ,~f C~ ~ , aTF .(ffl C,~ t LLB JANITOR __- -, ~._ _._ . BY: ~-~ . - NAME: ~ pFi/-~ L - ~~ l L L ~ ~ Q f ; TITLE: Ow,~~ R~ (SEAL if by a corporation) REcErvED JAN ~ 6 1999 CITY OF MERIDIAN CITY OF MERIDIAN JANITORIAL SERVICES SPECIFICATIONS Description of Work. The work contemplated under this Agreement consists of providing janitorial services to City owned and leased buildings named and located as follows: • City Hall - 33 E. Idaho Ave. -Phone 888-4433 Contact person -Will Berg, City Clerk • City Parks Department -11 W. Bower St. -Phone 888-3579 Contact person -Tom Kuntz, Director • City Police Department - 201 E. Idaho Ave. -Phone 888-6678 Contact person -Bill Gordon, Chief • City Public Works Department - 200 E. Carlton Ave., Suite 100 -Phone 887-2211 Contact person -Gary Smith, Director • City Sewer Department - 3401 N. Ten Mile Rd. -Phone 888-5242 Contact person -John Shawcroft, Superintendent • City Water Department - 2235 N.W. 8th St. -Phone 888-2191 Contact person -John Shawcroft, Superintendent It is the intent of these specifications that the Janitor furnish all necessary labor, equipment, cleaning materials and paper goods and shall perform all cleaning operations and frequency thereof as shown on the following schedule. SCHEDULE OF JANITORIAL SERVICE CLEANING FUNCTION AND FREQUENCY Department /Frequency Function City Hall Parks Police Publ. Wk's Sewer Water Vacuum/Dust 5 per wk 2 per wk 5 per wk 2 per wk 2 per wk 2 per wk Carpet Shampoo 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr Floor Mopping 5 per wk 1 per wk 5 per wk N/A 1 per wk 1 per wk Floor Waxing 2 per yr 2 per yr 2 per yr N/A 2 per yr 2 per yr Empty Trash 5 per wk 2 per wk 5 per wk 2 per wk 2 per wk 2 per wk Wash Windows: Outside Inside 2 per yr 2 er r 2 per yr 2 er r 2 per yr 2 er r N/A 2 er r 2 per yr 2 er r 2 per yr 2 er r Clean Bathrooms 5 per wk 2 per wk 5 per wk N/A 2 per wk 2 per wk Change Light Bulbs As need As need As need As need As need As need Clean Light Fixtures 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr Clean Air Ducts 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr Clean Blinds 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr 2 per yr Wash Walls/Molding 1 per yr 1 per yr 1 per yr 1 per yr 1 per yr 1 per yr Conditions of Work. The Janitor has informed himself/herself of the conditions relating to the work and it is assumed that he/she has inspected each site at which the work is to be done and has made himself/herself familiar with the required cleaning functions and frequency at each site as shown in the previously listed Schedule of Janitorial Service. Insurance. The Janitor shall not commence work under this Agreement until he/she has furnished the Owner with satisfactory proof of the carriage of insurance as specified herein. A. Workmen's Compensation Insurance: The Janitor shall maintain, during the life of this Agreement, Workmen's Compensation Insurance for all employees employed on this work. 1. State -Statutory 2. Employers Liability -Statutory 3. Applicable Federal -Statutory B. Comprehensive General Liability: The Janitor shall maintain this insurance against death or injury to persons or damage to property during this life of this contract in such form as it will protect the Janitor and Owner from all as above provided in the following amounts: Bodily Injury Property Damage $500,000. Each Occurrence and Annual Aggregate $500,000. Each Occurrence and Annual Aggregate Personal Injury $500,000. Annual Aggregate The City of Meridian shall be explicitly named as an additional insured and Owners and Contractors Protective Coverage included. Special Provisions Time for Cleaning -Cleaning operations shall not commence in any of the listed buildings prior to 5:00 p.m., Monday through Friday. Employees -All employees who will be working in the listed buildings are required to undergo a background investigation as conducted by the Meridian Police Department. Only employees with a satisfactory background check shall be allowed to access the work areas.