HomeMy WebLinkAboutICDBG Application Phase 2Idaho Community Development Block Grant
Application
Meridian Senior Center
Rehabilitation Project (Phase II)
Submitted by: City of Meridian, Idaho
Tammy de Weerd, Mayor
<~
~~.
.. „_
Ii ~l 1F 51) ~.,~'
~•~,~ F
,,~_ ~~`'
,_
February 6, 2006
PREPARED BY:
Sage Community Resources
1001 South Orchard, Ste 100
Boise, Idaho, 83705
~t ~~~
~:.i~_~ ~~: rx~~w:
1
y .1 ~?:.: ~.. ~~
CNr1~li~n ~; h`°
_ ~ ,~,:
:my
Februrary 6, 2004
Roger B, Madsen, Director
Idaho Department of Commerce & Labor
P. 0. Box 83720
Boise ID 83720-0093
Dear Mr. Madsen,
City of Meridian
33 East Idaho Avenue
Meridian, Idaho 83642-2300
Phone: 208-888-4433
Fax: 208-888-4218
The City of Meridian respectfully submits this application fora $100,000 Idaho Community Development
Block Grant. Our senior citizen center does not have ADA-compliant access through the front entry, as well
as through interior office doors. For health and safety reasons the soundboards in the dining room are
required to be replaced. Additionally, the windows are also in need of replacement and the kitchen is
scheduled to have air conditioning installed for climate control during the hot summers.
Sixty to eighty percent (60%-80%) of the Meridian Area Seniors are at or below poverty level, yet they
shown a tremendous commitment to upgrading this 50-year old facility, which has been in use since the
1970s. A fully accessible and safe main entrance and exit, a climate controlled kitchen area, new windows,
accessible interior offices, and fire-safe and health-compliant soundboards in the dining room are basic in
order to serve our growing community's needs, and particularly the needs of our elderly residents.
This application shows their continued commitment as well as the City of Meridian's commitment by
bringing $25,000 in local cash and in-kind support to this project.
The Meridian Area Senior Center is open fives days a week and served 38,899 meals last year-in addition
to the 19,992 meals provided for Meals on Wheels in 2005. This kitchen also serves as the delivery and
distribution kitchen for smaller senior centers in western Treasure Valley, while the Boise Senior Center
serves this function for the eastern part of the valley.
Our Senior Center is providing space for nearly 2,000 activity days each year. With our City's population
more than quadrupling during the past 15 years, this $100,000 grant means the difference between
meeting these critical needs or not.
We look forward to partnering with you on this important community project and appreciate your concern
and attention to our grant request.
Sincerely,
Tammy de Weerd,
Mayor
Page
I. APPLICANT INFORMATION ..................................................................................................... 1
II. ELIGIBILITY ........................ 2
.......................................................................................................
III. NATIONAL OBJECTIVE ........................................................................................................... 2
IV. PUBLIC INPUT ..................... 2
......................................................................................................
V. ADMINISTRATION ................. 2
....................................................................................................
VI. PROJECT DESCRIPTION ............................................................................ 3
.............................
(a) Community Description ................................................................................................... 3
(b) Gem Community ............................................................ 3
............................................
(c) Community Needs Assessment
.......................................................................................
(d) Project Descri
tion 4
p
......................................................................................................... 4
(e) Environmental Considerations ............... 7
.........................................................................
(~ Real Estate
....................................................................................................................... 7
VII. PROJECT BENEFITS/IMPACTS and EAC .............................................. 8
..................................
VIII. DETAILED COST ANALYSIS ....................................................... 10
.............................................
(A) Budget Sheet ................................................................................................................. 11
.
(B) Community & Senior Rating & Ranking Criteria .............................................................. 12
(C) Planning, Previous Actions, and Schedule ..................................................................... 13
(D) Professional Contacts .............................................................. 16
.......................................
(E) Activities Provided
...........................................................................................................
(F) LMI Outreach Activities 17
...................................................................................................
(G) Local Match Calculation 19
................................................................................................. 20
IX. CERTIFICATIONS .......................... 21
............................................................................................
ATTACHMENTS
A. Grant Administration
a. Request for Proposals
b. Bid Solicitation Summary
c. Certified Administrator Listing
d. Ranking
e. Selection
f. Executed Contract
g. Environmental Review Officer
h. Statutory Worksheet in lieu of ERR
B. Outreach/Input
a. Citizen Participation Plan
b. Public Hearing Notice/Affidavit, Hearing Handout, Minutes
C. Resolutions
a. Fair Housing Resolution/Affidavit
b. Non-Discrimination Procedures/Affidavit
c. Residential Anti-Displacement and Relocation Assistance Plan/Affidavit
d. Grievance Procedure
D. Capital improvement Plan (Under separate cover with each application)
a. Includes site map, line-item costs, drawings, photos
E. Costs
a. Local Match Worksheet
b. Local Match Concurrence Letter- IDOC
c. In-Kind Donation: Grant Writing -Sage
d. In-Kind Donation: Ada County Highway District
e. In-Kind Donation: City/Private waived fees and audit
f. Cash commitment: Meridian Seniors
g. In-Kind Donation: Meridian Seniors, including documentation
h. In-kind Donation: Preliminary Design above contract fee
i. Preliminary Design Selection: Small purchase procedure, selection and cost
F. Support
a. Local Businesses
b. Local Financial Institutions
c. Central District Health
d. SW Area Office on Aging
e. Meridian Chamber of Commerce
f. Meridian School District
g. Meridian Library District
h. SW Idaho Resource Conservation & Development (RC&D} -Foundation Funding (Roof)
i. Idaho Power -Energy Efficiency Audit
j. Meridian Fire Department -Code Repairs Order
k. Meridian Residents and Center Patrons
G. Resources
a. Meridian Demographics
b. Client Profile
c. Senior Citizen Repair/Maintenance History
d. Meridian Area Senior Citizens Association, Inc.
e. Meridian Seniors Financial Statement - 2004
I. APPLICANT INFORMATION
IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT
Applicant (CitylCounty):_City of Meridian Address: 33 E. Idaho St. Meridian ID 83642
Chief Elected Official:_ Mavor Tammv de Weerd Phone: 208.888.4433
Application Prepared By: Sage Community Resources Phone: 208.322.7033
Address: 1001 S Orchard Street Boise ID 83705
Architect: Walt Lindoren, Johnson Architects Phone: 208.846.9033
Address: 440 E. Corporate Dr Ste 102 Meridian ID 83642
Note: Send the original application to the Department of Commerce and one (1J copy fo your regional Economic Advisory
Council member.
PROJECT BENEFIT AREA POPULATION: 65,000*
THIS APPLICATION IS FOR A: X SENIOR CENTER or COMMUNITY CENTER
PROJECT DESCRIPTION: Meet IBC and accessibilit re uirements b installin full -accessible interior office doors modi
existing main entrance/exit to be fully-accessible replace windows replace dining room soundboards with fire safe and health
compliant soundboards and install air conditiornnp in kitchen area
(i) PROJECT FINANCING
SOURCE AMOUNT DATE RESERVED/ FUNDS D000MEN-
APPLICATION CONDITIONAL COMMITTED/ TATION IN
SUBMITTED AWARD CONTRACT APPENDIX***
ICDBG $55,000 AWARD DATE
Local Cash $25,275 2 06
Cit
*
$3,000
2.06 E
E
Private In-kind
* $2,500 2 06
TOTAL PROJECT
$85,775 E
FINANCING
* According to unofficial population figures established by COMPASS for 2006.
*** Identify which appendix documentation is in. Documentation should be a letter from the appropriate source.
II. ELIGIBLE ACTIVITY:
The City of Meridian is applying on behalf of the Meridian Senior Citizens. The City of Meridian, with
a population of over 65,000 (and growing)-according to 2006 figures by the Community and
Planning Association (COMPASS) of SW Idaho-is ageneral-purpose unit of government as
stipulated in IDAP Rule 48.01.012. The proposed project is located within the jurisdictional
boundaries of Meridian. As such, the City of Meridian claims eligibility under ICDBG Section 012,
Eligible Applicants.
III. NATIONAL OBJECTIVE:
The proposed project entails rehabilitation and upgrade of an existing senior citizen center, thus
constituting an eligible activity as defined by Rule 011.05. The sole beneficiary of this project will be
senior citizens; a constituency group presumed to meet the U.S. Department of Housing and Urban
Development's definition of low to moderate income, as stated in rule 016.03.x.
IV. PUBLIC PARTICIPATION:
Describe citizen involvement in selecting the project and reviewing the application. Describe
compliance with the citizen participation plan and any other community plans. Citizen participation
plan, copy of public notice and affidavit of publication, meeting minutes, and sign in list of attendees
is in Attachment B.
Date of Public Notice(s): Jan 3 & 10 Date of Public Hearing: February 14 2006
The City of Meridian had already passed required resolutions as part of a previously awarded and
closed out CDBG grant, as well as last year's CDBG for Phase I of the Meridian Senior Center
Rehabilitation Project. Additionally, the City of Meridian elected to pass new resolutions in support
of this current CDBG application. These are listed below. Each resolution was published in the
Valley Times (Meridian's paper of record) on March 28, 2005.
Resolution #04.421 • Fair Housing Policy
Resolution #04-422 -Residential Anti•Displacementxnd Relocation Assistance Plan
Resolution #04.423 • Citizen Participation Plan
Resolution #04.424 •Non-discrimination on the Basis of Disability
V. ADMINISTRATIVE CAPACITY:
The City of Meridian does not have adequate staff available to administer the Block Grant program.
An administrative contract with an Idaho Department of Commerce-approved administrator will be
established for this project. A request for proposal (see Attachment A) was mailed January 11
2006, with proposals due January 23, 2006. Sage Community Resources was selected as the
Certified Grant Administrator on this project. An executed contract is included in Attachment A. The
City's legal counsel will provide any necessary legal services.
-2-
VI. PROJECT DESCRIPTION -SECTION 074.06
(a) Community Description:
Meridian is dubbed, "The center of the Treasure Valley" and is ~ :`~^~
immediately accessible from Interstate 84, the primary travel ~ ~`
corridor through southern Idaho. The interstate highway links `--~--~°°
~ ~~l~er~t~t
Meridian to Boise in the east and Nampa to the west. Just ten ~-"~~~,, ~ ~ ~,~~~~~ -
miles from Idaho's capital city of Boise, the city of Meridian has '~ ~ ~" t`~ ~"`~' ~` ~' ~-
been the fastest growing city in Idaho since 1994, with the ,-. ~'~,_ . ~'i `~,_ ~~
population increasing over 260% between 1990 and 2000. B °~,.;1
October 2002 Mendian's population reached an unofficial Y
3 l f ~ ~J
39,744, u 14 /° since the ear 2000 census at 34, ~~~
p Y 919. ~ r=,~1«,
According to unofficial population figures by COMPASS, ,~,~ ~ ' '
Meridian's explosive growth continues with a population estimate ~~~, ` ~, , f°~`
of over 65,000 for 2006. ~^ ~ ~, ...
.• ~~ ".
Established in 1893, Meridian was incorporated as a village in - - ~ ., __ .
1903 with a population of approximately 200, and a bustling business center. The first school opened
in 1885. In 1893, an Order of Odd Fellows chapter was established and adopted the name "Meridian"
for its lodge, in recognition of the principle surveyor's meridian, which is called Meridian Street as it
passes through town.
The first creamery was built in 1897.Other dairying related businesses followed and Meridian soon
established itself as a dairy center for the state. The Interurban (electric railway) connected Meridian
with other valley towns in 1908 and provided convenient public transportation, as well as a means for
shipping milk to the creameries, and hauling fruit to market. This convenience lasted until 1928. The
original depot for the Interurban became the Meridian Public Library. Today it serves as the Library's
Old Towne Branch.
In the early 1960s a group of Meridian Seniors started
meeting once a month for "Pot Luck" dinners and cards
at various cafes. In February 1978 application was filed
for the meridian Senior Center to become an Idaho
Corporation, (Classed as a 501 C 3 Non Profit). The
next project was to either build or purchase a suitable
building to house the new corporation. In January
1984, the group purchased the building where the
center now stands. It was an old "Assembly of God
Church" which was 20 years old at the time of
purchase. After many donations and fundraisers the
mortgage was retired in September of 1985. Since
1987 it has been a progressive effort to update and modernize the facility to make it more acceptable
to our many seniors.
(b) Gem Community: Meridian is considered a Certified Gem Community with the Idaho
Department of Commerce & Labor.
-3-
(c) Community Needs Assessment: (Section 074.06):
The Meridian Senior Center is in dire need of financial assistance to help with the retrofit of their
existing facility to comply with local, state, and federal regulatory requirements. These agencies
include the local fire department, zoning department, building department, health department, county
highway district, and The Americans with Disabilities Act (ADA).
Since the mid-1980s, the Meridian Seniors' improvements have been continual and consistent.
However, there has been emergency patchwork projects made in order to keep the facility in
reasonable operational condition (Attachment G -Senior Maintenance History). Although the facility
is still more feasible to repair than replace (Architects Report 2-18-04 in Attachment D -Capital
Improvement Plan) this facility needs both inside and outside permanent improvements, which will
ultimately bring the facility into full-code compliance for health, safety, fire, building, and accessibility.
In 2004, the Meridian Area Seniors hired Johnson Architects in Meridian to work with the seniors and
the local jurisdictional authorities to identify all necessary improvements, develop cost estimates to
be ready to proceed with renovations when funds become available. A Capital Improvement Plan,
with line item cost estimates and floor plan drawings was been completed and included in
Attachment D. Some of the priority project were completed with assistance from a previous CDBG,
and this application is considered Phase II of these critical capital improvements and are as outlined
in the Project Description of this application.
(d) Project Description: (Section 100.05 a-e)
This project will address the top priorities, shown below, that have been identified in the Meridian
Senior Center Capital Improvement Plan (Attachment D). Capital projects labeled Priority 7-6
were completed in 2005 with the assistance CDBG funding.
Priority # 7
Upgrade Front of Facility Entrances/Exits
Front Ramp and Door Replacement for
Code, Safety, ADA Compliance
$12,800
($10,400 for ramp and $2,400 for doors)
r
The Meridian Senior Facility's main entrances, ~~~
as well as the nearby exit from the _
office/computer wing, both have ramps in place; _ .
however, the office/computer wing exit ramp ~ .
does not meet ADA slope requirements, The
Meridian Seniors installed the ramp for the ~'~
office/computer wing in 1997. As accessibility ~'
codes have been modified, these entrances are required to be upgraded, and the Meridian Seniors
have identified this as a crucial capital improvement need.
-4-
Priority #8
Expanded Van and Bus Garage.
$25,000
(on•going project, which was under
funded)
Until late 2003, the Meridian Seniors were
able to store their bus in the old Meridian
Fire Station. Since then, the Fire Station
was sold and there is no other local
storage to protect this $200,000
investment.
,_1,
he Meridian Area Senior's garage is too ~rx~~~~»'.s~ xa_*~ ' .>..~=, , .. ,: „° ~'~~__ '~~~..~ ~~
small and in the process of being expanded to handle both the van and bus. This expanded garage
accommodates the small 12-passenger van, as well as new 20-passenger model that will also
transport wheelchair patrons. The bus was purchased through an Idaho Transportation Department
Public Transit Grant. (Chair-equipped buses, not passenger vans, were provided through a
previous CDBG funding source.)
Prior to the expansion, vandalism has been a problem with this vehicle parked in an unsecured area
next to the existing garage. Continual exposure to all weather conditions will certainly compromise
the lifespan of this vehicle without adequate storage.
NOTE: Priorities 7 and 8 in the Meridian Senior Center Capital Improvement Plan will be
completed in order of priority, given sufficient available funds. Cost updates will be
prepared with "Add Alternates" for these priorities.
Soundboard Project
Replace dining room soundboards with
fire-safe and health-compliant
soundboards
$4,000 (bid as add alternate)
Over two years ago the Fire Marshall
required the Meridian Senior Center to
remove existing soundboards, which were adt~CiCU w ine ceumg of the dining room. These old,
foam-like soundboards were deemed to be a fire hazard, as well as a health risk. Since the dining
room is amulti-purpose room, the seniors desire to replace the previous soundboards with fire-safe
and health-compliant soundboards. These new soundboards will add to the acoustics to the dining
room by absorbing excess noise, which takes place during meals and activities such as their weekly
bingo night.
-5-
New Windows Project
Replace existing windows with energy-
efficientand building-code approved
windows.
$5,418
ADD PHOTO HERE
Due to the age of the facility, the windows I
are in need of replacement. New windows
will enhance the security and esthetics of the Senior Center, as well as increase the energy
efficiency of the facility.
A/C Project
Install air conditioning in kitchen.
$16,000
The Meridian Senior Center is open fives ADD'PHOTQ HERE
days a week and serves 748 meals
weekly, in addition to the 19,992 meals
provided for Meals on Wheels last year.
This kitchen also serves as the delivery and distribution center for smaller senior centers in western
Treasure Valley (the Boise Senior Center serves this function for the eastern part of the valley).
Due to the nature of food service, coupled with the extremely hot summers, it is necessary for an air
conditioning system to be installed. This system will assist with climate control within the kitchen
area and allow for better working conditions for the food service personnel-many of which are
volunteers.
Interior Doors Project
Replace six existing doors with ADA-
compliantdoors.
$10,000
The interior office doors to the Meridian
Senior Facility currently do not meet ADA
requirements. These interior office doors
are required to be upgraded, as accessibility codes continue to be updated. The Meridian Seniors
identify the replacement of six interior doors as a crucial capital improvement need in order to meet
ADA compliance.
-6-
(e) Environmental Considerations:
This proposed project falls under the exclusion for an Environmental Review Record (ERR) and full
Environmental Assessment (EA) in accordance with 24 CFR 58.5 (Categorical Exclusion). This is
due to the project consisting solely of categorically excluded activities as outlined in the ICDBG
Grant Administration Manual. Instead, a Statutory Worksheet (Attachment H. Statutory Worksheet
In Lieu of ERR) is completed and attached to this application. This project meets the categorical
exclusion since the improvements and rehabilitations retain the same land-use requirements for the
Meridian Senior Center and do not increase the size or capacity of the facility by more than twenty
percent (20%).
There are no floodplain issues associated with the Meridian Area Senior Center. (Please refer to
Capital Improvement Plan Flood Plain Map), There was concern about possible asbestos in the
mastic associated with a previous 2005 project in the restroom flooring, but this is not an issue with
these proposed projects.
(f) Reat Estate (See Attachment D -Capital Plan and Site maps)
^ The Meridian Senior Citizens own the property where this project is located.
^ No property will be purchased to complete this project, and there will not be an expansion
of the existing facility.
^ Status of Permits Needed: All of the required permits and plan check fees through the City
of Meridian are waived for this project. The City contracts with private firms for many of
these services, which are being donated by those private individuals/firms. In-house city
fees will be waived as welt. (Documentation in Attachment E).
-7-
VII.
This project will assist the community and Meridian Seniors in meeting basic code requirements including
health, safety, fire, and ADA accessibility throughout. The Meridian Seniors do not have sufficient resources
to continue facility maintenance without partnership funding from CDBG. This is Phase II of amulti-phased
improvement and rehabilitation project.
Regional Benefit: 1,132 meals prepared each week (58,891 meals prepared in 2005)
Meridian Senior Center is the Regional Center for food delivery to other smaller centers
in western Treasure Valley (Boise Senior Center is the other Regional Center)
Community Benefit: 1,892 service days each year (multiple services 5-days/week)
Full-time Center use (5-days/week by community, children, and seniors)
Low Income Benefit: 60-80% of Meridian Senior Center Clients at or below poverty
Investment Value: Existing Facility: 9,784 sf
SF Cost (Grant-to-Total) $10.22 - $17.54sf
($100, 000-to-$171, 603)
New Facility Cost: $87 - $102/sf
($850,000 - $1,000,000)
SAVINGS: $76.78 - $84.67/sf
($750,000 - $828,397)
Minimum Code: Project meets minimum requirements for
ADA accessibility, Idaho Building Code (IBC), health, and safety
Funding Grant = 64% of total project ($55,000)
Partnership: Match = 36% of total project ($ 30,775)
Project is Ready to go: Permits have been identified and all costs waived.
Detailed line-item costs have been prepared.
Management, financial capacity and board composition of facility
The Meridian Area Senior Citizens Association, Inc. is a 501 (C) (3) non-profit organization with four (4) paid
staff and thirty-four (34) regular volunteers. The City of Meridian has been an ongoing partner in the
services provided through the Meridian Seniors Association both financially and through representation on
their governing board. The City of Meridian made an in-kind contribution of $3,000 to the Meridian Seniors
specifically toward the audit costs of the project. The Meridian Senior Center Financial Statement for the
year ending 2004 shows an operating budget of slightly more than $500,000 for the last year. This
Statement is included in Attachment G.
-8-
What is being done for capital funds and facility maintenance in future?
Historical efforts: Many senior centers are using facilities that require a lot of maintenance by the time the
seniors acquire them, and Meridian is no exception. The Meridian Seniors demonstrated a diligence in
capital planning by saving towards major projects, such as this $25,275 in cash for the construction of the
garage, while addressing issues with regular operating funds. The Meridian Senior Center Capital
Improvement Plan -Summary lists a number of significant capital improvements the seniors have been able
to finance through local donations since 1987.
Facility Manaaement: A fisting ofproject-related facility upgrades totaling approximately $50,000 to address
the immediate fire safety and related facility upgrade items completed last year, which clearly documents
their ability and commitment to facility management by the Meridian Area Senior Citizens, Inc. (See
Attachment E -Local Match Worksheet)
Long-range Planning: Even though the Meridian Seniors have demonstrated their ongoing commitment to
maintenance of this facility, they also hired Johnson Architects from Meridian to identify all necessary
improvements to bring this facility code-worthy and accessible. The Meridian Area Senior Citizens now
have a Meridian Senior Center Capital Improvement Plan (Attachment D prioritizes each improvement,
provides cost estimates and provides preliminary improvement plan drawings. The maximum number of
identified improvements in order of priority will be addressed with this project.
-9-
VIII. Detailed Cost Anal sis: Project construction costs, including 10% contingency, include Davis-Bacon wage rates,
and are stamped by a licensed architect. Dollars are rounded. Refer toAttachment D -Capital Improvement Plan for line-item
detailed cost estimates with associated improvement plan drawings.
"This component is currently ongoing. ~S6,ti17
"' Bid will include "add alternates" so any potential cost savings can be used to complete the majority of improvements. Seniors will be
-10-
continue fundraising to continue improvements.
y
U
N
.O
FPM
L
MM~ O
1+"1
A
l..l
.~
0
U
0
b
.~
a~
0
U
U
a
~a
~.
~,
a
~.
a
U
~.
0
.~
a~
b
.~
a~
pp~
c~
z
.~
.o
N
Q1
N
H
«:
.~
.~
c
~:
c
c;
0
..fl
a~
:~
Q
(B) COMMUNITY AND SENIOR RATING AND RANKING CRITERIA
RULE SECTION 101
Part B: Forms
i. Criticalness and Urgency of Problems
-12-
Instructions: Items not on the form are answered in either chapter 5 or through documentation
included in the appendix as explained in Part A of this chapter.
(C) PLANNING AND SCHEDULE
i. Pre-Planning: Quantification of problems through health and building code inspections as
well as architectural/engineering review.
The projects that make up Phase II of the Senior Center Improvement project were prioritized in the Senior
Center Capital Improvement Plan. These items were identified as critical health and safety issues through
the Fire Marshall as well as other agencies realizing the woefully inadequate circumstances under which
the Senior Center had previously tried to provide services with. CDBG funding was critical to completing
the improvements that have made the Center a much more enjoyable place for users and is critical again to
ensure that the building meets current codes. This Senior Center has ramps that do not meet ADA Code
as well as a kitchen that is the hub of Meals on Wheels for Ada County that is not even air-conditioned
making the environment in which employees work intolerable. The Sound Boards for the Dining Room are
necessary due to the removal of the original ceiling. This ceiling was removed because of the toxic nature
of chemicals used to create it and the very real potential for fires in this great hall where hundreds of
seniors gather to socialize, eat and play. Currently the exposed ceiling is being utilized until funding can be
ascertained in order to replace the ceiling. New windows are a necessity due to rising heating and cooling
costs and the original windows are not capable of preventing the outside air from entering the building. The
front door to the building is desperately in need of replacement as it is original to the building. Interior office
doors are not wide enough for wheel chairs making them inaccessible to many users of the Senior Center.
-13-
ii. Project Planning: Describe coordination of agencies involved in planning and funding
your project.
PROJECT ACTIVITY Date Documentation Date to be
Complete in Appendix Com leted
p
Grant Administrator RFP Issued d
Grant Adrrumstratnr MRFiu~u~ c„~.....:.._~
•-,~, .~uuuuucu Ol 06
Grant Administrator Contracted 01.06
Architect Solicitation Published 02.06
Architect RFP Issued N/A
Architect Individual Evaluation N/A
Architect S Evaluation N/A
Meetin Minutes on En Arc Selection N/A
Architect MBE/WBE N/A
Architect Contracted N/A
A raiser Secured N/A
Ac uisition & Relocation Notices Sent N/A
Ado t Anti-dis lacement Plan N/A
Publish Anti-dis lacement Plan 02.04
Other A ency A s. Submitted 03.05
Legal Services Secured - Cit Attorney N/A
02
04
Bond Election Held .
Bonds Sold or Financin Secured N/A
National Objective Documentation Complete (LMI N/A
Seniors
Survey, Slum & Bli ht)
Levy/Fee/Rates Review
Facility/Pro e Invento N/A
Reserve Fund Established 02.06
u dated
Pro'ect Ma s Drawn N/A
DEQ Facility Plan Com lete N/A
Prelim. En /Architect Plan Com leted N/A
Pemuts Identified & A rovals Secured N/A
03
06
Ener Efficiency Checks -Idaho Power .
Zoning Permits Secured 03.06
Fees & S ecial Assessments Identified N/A 05.06
Fire Ratin Class Scores 03/06
State Fire Marshal Re ortin N/A
Other A ency A rovals - CDH/Area A in N/A
02
06
Sub- rantee A reement Drafted .
Local Match Secured N/A
Asbestos/Lead Paint Removal Det: Com let 01.06
e
p N/A
-14-
PROJECT ACTIVITY Date Documentation Date to be
Relocation Determined Com leted in A endix Com leted
Pro am Income Reviewed N/A
Sub- rantee Agreement Executed N/A
Excessive Force Polic Ado ted N/A
Environmental Rev. Officer A ointed 5.04
Historic Preservation Cleared 2.06
Flood Plain Determined 3.06
Environmental Review Com lete 2.04
Other Environmental Conditions 3.06
Reviewed/Permits Obtained
FONSI Published -Rehab/Gate orical
Environmental Release 3.06
Ac uisition Com lete 3.06
Ac uisition Deed Filed N/A
Relocation N/A
Demolition Be ins N/A
Ado tion504 Grievance 7.06
Ado tion 504 Policy 02.04
Publication/Notification Combined 504 04.04
Establish 504 Review Committee 03.05
Com lete 504 Self Evaluation
10.05 10.06
Com lete 504 Transition Plan 10.05
Establish Fair Housin Committee
Ado tion of Fair Housing Polic 10.05
Publication of Fair Housin Polic 02.04
Fair Housin Assessment Com lete 03.05
G. Admin A roved Bid Docs. To IDC 10.06
Final Eng/Architect Desi n A proved 7.06
Bids Advertised N/A
erring Bids 09.06
Debarred Check 09.06
Pre-construction Conference 09.06
Civil Ri hts Re uirements Com leted 10.06
Notice of Bid Award 10.06
Start Construction 10.06
Second Public Hearin 10.06
Construction 50% Com lete 12.06
Construction Com lete 12.06
Certificate of Substantial Co letion 01.07
Monitoring Visit 01.07
Final Re ort 02.07
Closeout 03.07
04.07
-15-
(D) PROFESSIONAL CONTACTS
NAME OF PROFESSIONAL AND
AGENCY CONTACTS
FIRM/AGENCY
Roger Nielsen, Principal
Scott Freeman, Architect
Rod Allen
William F. Nichols, City Attorney
Jennifer Nye, Planning Representative
Jennifer Tomlinson, Planning Specialist
Bill Moore, Regional Representative
Tammy de Weerd, Mayor
Will Berg, City Clerk
Stacey Kilchenmann, Finance Dir.
Ken Altig, Chairman
Don Marshall, Co-Chairman
Jerry Knox, President
Jeanette Tanner, Nutritional Supervisor
Arden Davis
Joseph Silva
Gary D. Smith, PE
Public Works Director
Ken W. Bowers, Chief
Meridian Fire Department
Johnson Architects
440 E. Corporate Dr., Ste 102
Meridian, ID 83642
Construction Management
Services
City of Meridian
Idaho Dept. of Commerce
Sage Community Resources
Southwest Idaho Rural
Conservation & Development
City of Meridian
City of Meridian
City of Meridian
Meridian Seniors
Building Committee
Meridian Seniors
_Building Committee
Meridian Seniors
Central District Health
Idaho Power
Energy Auditor
Meridian Fire Department
City of Meridian
City of Meridian
PHONE
Ph: 208.846.9033
Fx: 208.846.9475
Ph: 208.602.1541
Ph: 208.888.4433
Fx: 208.888.4218
Ph: 208.334.2500
Fx: 208.334.2631
Ph: 208.322.7033
Fx: 208.322.3569
Ph: 208.888.1890
Ph: 208.888.4433
Fx: 208.888.4218
Ph: 208.888.4433
Fx: 208.888.4218
Ph: 208.888.4433
Fx: 208.888.4213
Ph: 208.288.2211
Fx: 208.334.2631
Ph: 208.378.8105
Ph: 208.888.5547
Ph: 208.327.8551
Ph: 208.388.2200
Ph: 208.888.1234
Fx: 208.895.0390
Ph: 208.898.5500
Fx: 208.898-9551
Ph: 208.888.1234
Fx: 208.895-0390
TOPIC
Design
Cost Estimates
Legal (city contact
info.
ICDBG Funding
Grant Admin,
ERO
Foundation Funding
Planning
Planning
Planning
Planning
Planning
Planning
Bldg. Repairs
Bldg. Repairs
Bldg. Repairs
Inspections, permits,
fees
Inspections, permits,
fees
-16-
(E) ACTIVITES PROVIDED
Type of Activity
Health
Exercise Class
Blood Pressure
Blood Sugar
Hearing Clinic
Foot Clinic
Number of Individuals
Each Month
80
100
30
30
60
Recreation
Fall Leaves 15
Music Week 30
Fiddle Festival 15
Christmas Lights 20
Meals
Congregate 1 700
Meals on Wheels 2,000
Type of Activity Number of Individuals
Each Month
Educ_
Taxes 100
Circuit Breaker 40
Attorney g
Reverse Mortgage g
Transportation
Congregate Meals 250
Doctor Appt. 16
Other
Bridge
Pinochle
Dominos
Cribbage
Bingo
Quilting
Sewing
Bunko
Art Class
Hispanic Cultural Event
192
65
32
16
420
2
20
20
40
50
Percentage of
Minority/Disabled
2%
2%
.5%
.5%
2%
1%
2%
2%
2%
15%
35%
Percentage of
Minority/Disabled
35%
25%
10%
5%
25%
40%
5%
1%
.5%
0%
10%
0%
.5%
.5%
.5%
75%
-17-
The Meridian Senior Center offers dozens of health, recreation, nutrition, educational, and transportation
programs and activities each week.
The number and quality of services will be considered in assigning quartile points to this area. ICL will
calculate the frequency by taking the number of days an activity or service is offered during the course of
the month multiplied by twelve.
Senior/Community Center Activities
Meals on Wheels: The Meridian Senior Center kitchen is used to cook meals for smaller centers (such as
the Kuna Senior Center while it's under construction), as well as the Meridian Center. This kitchen is also
the main food distribution point for all of the smaller centers North Gate, Sam, Eagle, Star, Kuna, Garden
City, and Meridian The Meridian Area Senior Center is open fives days a week and served 38,899
meals last year-in addition to the 19,992 meals provided for Meals on Wheels in 2005. This kitchen
also serves as the delivery and distribution kitchen for smaller senior centers in western Treasure
Valley, while the Boise Senior Center serves this function for the eastern part of the valley.
-18-
Total Annual Activity Days =1,892 (C Total + D Total)
LOW AND MODERATE INCOME AND MINORITY OUTREACH ACTIVITIES:
The Meridian Area Senior Citizens Association, Inc. provides a critical service to the seniors of Meridian.
The only membership fee is $2/year for anyone >60 years of age. A current client service profile from the
Meridian Seniors documents their outreach efforts in comparison to standard profile of Meridian:
Meridian Area Senior Citizens Association Inc Client Profile Information
2004
At or below poverty level: 60 - 80%
Age ranges: 25 to 59 = 2%
Over 60 = 98%
Unduplicated clients served per week: >150 unduplicated clients
Ethnicity Participation Meridian Seniors City Profile
Hispanic/Latino 1 % 3.7
American Indian/Alaska Native 2 5
Asian 2 1.3
Black/African American 1 .5
White/Caucasian 94 94.3
Gender Meridian Seniors Cit Profile
Female 60% 51 %
Male 40% 49%
(F) LMI OUTREACH ACTIVITIES
LMI and Minority Outreach: Outreach is done on a daily basis at the Meridian Senior Center.
Meals on Wheels: Each person provided a meal in this program is visited by our individual route drivers.
Many of them are in need of additional help in situations. The driver then forwards this information to the
Coordinator, who then researches the problem and gets back to the individual with the answer, or the
phone number of someone who can help them.
Daily Congregate transportation: Each day members of our congregate membership call in for a ride to
our center. The information is taken by the Center's Dispatcher. Each individual is made to feel welcome.
Additional calls come in daily regarding our transportation services. Information is given them via
phone and or through brochures.
Doctor Appointments: During the week seniors can call in to the Center and be placed on a Doctor's
Transportation sheet. Many times these individuals are new to our Center and additional information is
mailed to them regarding our program.
Educational Programs: The Center provides information on a daily basis regarding the types of education
programs, which are available during the month. Additional information when requested is mailed to the
party.
-19-
Hot Meals are provided daily at the Center. We served 38,899 meals at our Center last year. We provided
19, 992 meals for Meals on Wheels (for a total of 58,891 meals prepared or served in 2005). We Catered
Garden City: 2, 891 Samaritan: 6,617 and Northgate: 4,092. Additionally we provided Raw Food Pickups
for Kuna: 8,041, Star: 4,513 and Eagle: 10,350.
On a monthly basis we provide Commodity's for low income Seniors. We receive food from the USDA, and
supplement this with food the Meridian Senior Center purchases from the Food Bank. This past year we
received a grant from Trus Joist to help with this outreach program.
The Meridian Senior Center has many individuals who have physical/mental disabilities. These individuals
are treated with the utmost respect. During the congregate meals individuals who have physical limitations
are served by our volunteer dining room staff. Special attention is given to those seniors who are also
experiencing mental disabilities.
Recently the Meridian Senior Center has partnered with The Idaho Hispanic Culfural Center. We are
working with this organization to provide information about our programs and outreach to these individuals
in our area. We are working additionally with having individuals available for interpretation if needed.
(G) LOCAL MATCH CALCULATION
Local Cash Match at the 1.5 premium is the following: public and private dollars in the applicant's or sub-
applicant's checking or savings account and designated for the project at the time of application
submission. Money spent one (1) year prior to application submittal on the proposed project with prior
approval in writing from the Idaho Department of Commerce, Community Development Division.
Local In-kind Match is the following: pledged money, loans, documented land value, volunteer labor,
donated services, donated materials/supplies, audit costs, time and equipment use of city/county crews and
waived fees.
The 60 points for cash match will be assigned on a quartile basis by taking the percentage resulting from
the division of cash match by the total project.
The 40 points for in-kind match will be assigned on a quartile basis by taking the percentage of in-kind
match resulting from the division of in-kind match by the total project.
$25,275 cash match = $86,627 total project costs = 30%
$7,634 in-kind match = $86,627 total project costs = 10%
-20-
CERTIFICATIONS
I certify the data in this application is true and correct, that this document has been duly authorized by the governing body of City
of Meridian, Idaho, and we will comply with the following laws and regulations if this application is approved and selected for
funding.
- National Environmental Policy Act of 1969
- Civil Rights Act of 1964 Pub.L 88-352
- Civil Rights Act of 1968 Pub.L 90-284
- Age Discrimination Act of 1975
- Rehabilitation Act of 1973, Section 504
- Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended (49 CFR Part 24)
- Housing and Community Development Act of 1974, as amended Pub.L 93-383
- Davis-Bacon Act (40 USC 276a - 276a-5)
- Historic Preservation Act
- Section 106 of the Housing and Urban Recovery Act of 1983 certifying to:
- Minimize displacement as a result of activities assisted with CDBG funds and adopt and follow a residential anti-
displacementand relocation assistance plan;
- Conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively further fair housing;
- Provide opportunities for citizen participation comparable to the state's requirements (those described in Section 104(a) of
the Act, as amended);
- Not use assessments or fees to recover the capital costs of (CDBG funded public improvements from low and moderate
income owner occupants;
- Abide by all state and federal rules and regulations related to the implementation and management of federal grants;
- Assess and implement an Accessibility Plan for persons with disabilities in accordance with Section 504 of the
Rehabilitation Act of 1973, as amended;
- Adopt and implement an Excessive Force Policy;
- Prohibition of Use of Assistance for Employment Relocation, Section 588 of the Disability Housing and work Responsibility
Act of 1998 Pub.L 105-276.
- Anti-Lobbying Certification: No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or emp-oyee of any federal agency, a
member of, employee of a member of, officer of or employee of Congress in connection with the awarding of any federal
contract, the making of any federal grant or loan, the entering into any cooperative agreement and the extension, renewal,
modification or amendment of any federal contract, grant, loan or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any federal agency, a member of, employee of a member of, officer of or employee of
Congress in connection with this federal grant, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form
to Report Lobbying," in accordance with its instructions.
Signed by Chief Elected Official
Tammy de Weerd, Mayor
Date
-21-