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February 17, 2010
To: Church of Jesus Christ of Latter-day Saints
50 E. North Temple Street
Salt Lake City, UT 84150
Subject: Five Twelve Subdivision/MCUP09-013
Southwest corner of Stoddard and Kodiak
Sherry R. Huber, President
Rebecca W. Amold, Vice President
John S. Franden, Commissioner
Carol A. McKee, Commissioner
Sarah M. Baker, Commissioner
On February 3, 2010 the Ada County Highway District staff acted on your application for the above
referenced project. The attached report lists site-specific requirements, conditions of approval and
street improvements, which are required.
i
If you have any questions, please feel free to contact me at (208) 387-617 `
Sincerely,
Mindy Wallace
Planning Review Supervisor
Right-of-Way & Development Services
Ada County Highway District
CC: Project file
City of Meridian
Lowland, Johanson, Zimmerman Architecture - Jo Larson
Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208-387-6100 • FX 345-7650 • www.achd.ada.id.us
Right-of-Way & Development Department
~ Planning Review Division
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Project/File: Five Twelve Subdivision/CUP09-013
This a preliminary plat and conditional use permit application for a three lot
residential subdivision and LDS Church on approximately 12.91 acres. The site
is located at the southwest corner of Stoddard and Kodiak in Meridian, Idaho.
Lead Agency: City of Meridian
Site address: Southwest corner of Stoddard and Kodiak
Staff
Approval: February 3, 2010
~ Applicant: Church of Jesus Christ of Latter-day Saints
~ ` 50 E. North Temple Street
Salt Lake City, UT 84150
Representative:
Lowland, Johanson, Zimmerman Architecture
Jo Larson
400 S. Main Street
Payette, I D 83661
Staff Contact: Mindy Wallace
Phone: 387-6178
E-mail: mwallaceCc~achd.ada.id.us
Tech Review: February 2, 2010 Via E-mail
Application Information:
Acreage: 12.91
Current Zoning: R-8
LDS Church: 1
Single Family Lots: 1
Common Lots: 1
A. Findings of Fact
Existing Conditions
1. Site Information: The site is vacant.
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1 Five Twelve Subdivision/CUP09-013
2. Description of Adjacent Surrounding Area:
Direction Land Use Zonin
North Vacant land/Rural Urban Transitional RUT
South Vacant Land/Sin le-famil R-8
East Bear Creek Subdivision R-4
West Vacant Lane/Single-family R-8
3. Existing Roadway Improvements Adjacent To and Near the Site
• Overland Road is currently improved with 5 travel lanes, and curb, gutter and sidewalk near
the site. There is 96-feet of right-of-way existing for Overland Road.
• Stoddard Road is currently improved with 3 traffic lanes, and no curb, gutter, or sidewalk
abutting the site. There is a 5-foot wide detached concrete sidewalk on the east side of
Stoddard across from the site. There is 60-feet of right-of-way existing for Stoddard Road
(25-feet from centerline).
4. Existing Access: There is one defined access point to this property off of Stoddard.
5. Site History: ACRD has previously reviewed this site as part of Bear Creek West
Subdivision (MZA-05-064/MPP-05-064) in 2005. Bear Creek West was never final platted.
Development Impac
6. Trip Generation ` This development is estimated to generate 810 (150 for the church and
660 for the remaining land) additional vehicle trips per day based on the Institute of
Transportation Engineers Trip Generation Manual, 8th edition.
7. Impact Fees: There will be an impact fee that is assessed and due prior to issuance of
any building permits.. The assessed impact fee will be based on the impact fee ordinance that is
in effect at that time.
8. Impacted Roadways:
Roadway Frontage Functional
Classification Traffic Count Level of
Service* Speed
Limit
Overland N/A Principal 13,344 west of Better 35 MPH
Road Arterial Meridian on 5/7/08 than "C"
Stoddard 1050' Collector 2,058 south of Better 35 MPH
Road Overland on 5/7/08 than
«C„
"Acceptable level of service for afive-lane principal arterial roadway is "E" (37,000 VTD).
*Acceptable level of service for athree-lane collector roadway is "D" (9,500 VTD).
9. Capital Improvements Plan/Five Year Work Program
There are currently no roadways, bridges or intersections in the general vicinity of the project
that are currently in the District's Capital Improvements Plan or Five Year Work Program.
B. Findings for Consideration
Stoddard Road
Right-of-Way/Street Section Policy: District policy 72-F1 B requires collector roadways to be
constructed as 46-foot street sections with vertical curb, gutter, and 5-foot detached (or 7-foot
2 Five Twelve Subdivision/CUP09-013
attached) concrete sidewalks within 70-feet of right-of-way. This street section allows for the
construction of a 3-lane roadway with bike lanes.
Applicant's Proposal: The applicant has proposed to construct Stoddard Road as one-half of
a 46-foot street section with vertical curb, gutter, 8-foot wide planter strip, and 5-foot wide
detached concrete sidewalk within 25-feet of right-of-way and a 10-foot sidewalk easement.
Staff CommentlRecommendation: The applicant's proposal meets District policy, and should
be approved, as proposed.
2. Kodiak Drive (New Roadway)
Residential Collector Policy: District policy 72-F1A, 7202.3.2 and 7202.3.5, requires that
residential collectors be constructed as 36-foot street sections with curb, gutter and 5-foot wide
concrete sidewalks with no front-on housing. The access restrictions for these street segments
should be stated on the final plat. Unless otherwise noted, parking should be prohibited on
these street segments. Coordinate the signage Program with District staff.
Island Policy: District policy 7202.7 and 7207.5 require islands to be constructed a minimum of
4-feet wide with a minimum area of 100-square feet and designed to safely channel traffic. The
roadway on either side of the traffic island should maintain a minimum of a 21-foot street
section. District policy also requires any proposed landscape islands/medians within the public
right-of-way dedicated by this plat should be efuvned and maintained by a homeowners
association. Notes of this should be require on the final plat. The design should be reviewed
and approved by ACHD's Development stafi~
Applicant's Proposal: The applicant has proposed to construct the first 150-feet of Kodiak
Drive west of Stoddard with 36-feet of pavement'separated (24-feet and 12-feet) by an 11.6-foot
wide center landscape island, vertical curb, gutter, 8-foot wide planter strip, and 5-foot wide
detached concrete sidewalk on the south side of Kodiak and with a 3-foot gravel shoulder and
barrow ditch on the north. These improvements would be constructed within 64-feet of right-of-
wayand a 10-foot wide sidewalk easement.
The roadway is proposed to taper to one half of a 36-foot street section with 24-feet of
pavement, vertical curb, gutter, 8-foot wide planter strip, and 5-foot wide detached sidewalk on
the south side of Kodiak with a 3-foot wide gravel shoulder and barrow ditch on the north.
These improvements would be constructed within 50-feet of right-of--way and a 10-foot wide
sidewalk easement.
Staff Comment/Recommendation: The applicant's proposal for the first 150-feet of Kodiak
Drive meets District policy, with the exception of the 12-foot wide street section on the north
side of the proposed center landscape island. District policy requires a minimum 21-foot street
section on either side of a center landscape island. Because of this the applicant should be
required to construct the north side of Kodiak Drive with a minimum of 21-feet of pavement.
The applicant's proposal for the remaining segment of Kodiak Drive meet's District Residential
Collector roadway policy, and should be approved as proposed. With ACHD's prior action on
this site it was determined that Kodiak Drive would be constructed as a residential collector
roadway from Stoddard Road through this site extending west out to Linder Road. Front-on
housing and on-street parking are prohibited on residential collector roadways. The applicant
will be required to coordinate a signage program to restrict parking on Kodiak Drive with District
Development Review and Traffic Services staff.
3 Five Twelve Subdivision/CUP09-013
3. Roadway Offsets
Roadway Offset Policy: District policy 7204.11.6, requires local roadways to align or offset a
minimum of 150-feet from a collector roadway (measured centerline to centerline).
District policy 7204.11.6, requires residential collector roadway to align or offset a minimum of
200-feet from a collector roadway (measured centerline to centerline).
Applicant Proposal: The applicant has proposed to construct one roadway to intersect
Stoddard Road, Kodiak Drive, located at the north property line, aligned centerline to centerline
with Kodiak Drive on the east side of Stoddard.
Staff Comment/Recommendation: The applicant's proposal meets District policy and should
be approved, as proposed.
4. Stub Streets
Stub Street Policy: District policy 7203.5.1 states that the street design in a proposed
development shall cause no undue hardship to adjoining property. An adequate and
convenient access to adjoining property for use in future development may be required. If a
street ends at the development boundary, it shall meet the requirements of sub section 7205,
"non-continuous streets." District policy 7205.5 states that stub streets will be required to
provide intra-neighborhood circulation or to provide access to adjoining properties. Stub streets
will conform with the requirements described in Section 7204.5, 7204.6 aid 7204.7, except a
temporary cul-de-sac will not be required if the stub street has a length n~ greater than 150-
feet. A sign shall be installed at the terminus of the stub street stating that, ".THIS ROAD WILL
BE EXTENDED IN THE FUTURE."
Turnaround Policy: District policy 7205.2.1 requires turnarounds to be constructed to provide a
minimum turning radius of 45-feet. Landscape and parking islands may be constructed in
turnarounds if a minimum inside curb radius of 28-feet, and a minimum outside radius of 45-feet
are provided. The pavement width shall be sufficient to allow the turning around of a standard
AASHTO SU design vehicle without backing.
Applicant Proposal: The applicant has proposed to construct one stub street to the west,
Kodiak Drive, located at the north property line.
Staff Comment/Recommendation: The applicant's proposal meets District Policy, and should
be approved, as proposed. The applicant has indicated that the Meridian Fire Department is not
going to require the construction of a temporary turnaround at the terminus of Kodiak Drive even
though the stub street is greater than 150-feet in length. Due to the fact that the parking lot has
been designed to provide an alternative turnaround accommodating the fire truck turn radiuses.
Because of this the applicant will be required to submit written documentation from the Meridian
Fire Department supporting the alternative turnaround for Kodiak Drive. If this information is not
submitted to ACRD the applicant will be required to construct temporary cul-de-sac turnaround
at the terminus Kodiak Drive. The turnaround should be designed to provide an outside radius
of 45-feet.
The applicant will be required to install a sign at the terminus of Kodiak Drive stating that, "THIS
ROAD WILL BE EXTENDED IN THE FUTURE."
5. Driveways
Access Management Policy: District policy 7207.8 states that direct access to arterials and
collectors is normally restricted. The developer shall try to use combined access points. If the
4 Five Twelve Subdivision/CUP09-013
developer can show that the use of a combined access point to a collector or arterial street is
impractical, the District may consider direct access points. Access points for proposed
developments at intersections should be located as far from the intersection as practical, and in
no case closer than as illustrated on Figure 72-F4, unless a waiver for the access point has
been approved by the District Commission.
Driveway Location Policy: District policy 72-F4 (2) requires driveways located on collector
roadways near a stop controlled intersection to be located a minimum of 150-feet from the
intersection for afull-access driveway and a minimum of 110-feet from the intersection for a
right-in/right-out only driveway.
Successive Driveway Policy: District policy 72-F5, requires driveways located on collector or
arterial roadways with a speed limit of 35 to align or offset a minimum of 150-feet from any
existing or proposed driveway.
Driveway Width Policy: District policy 7207.9.3 restricts commercial driveways with daily traffic
volumes over 1,000 vehicles to a maximum width of 36-feet. Most commercial driveways will be
constructed as curb-cut type facilities if located on local streets. Curb return type driveways with
15-foot radii will be required for driveways accessing collector and arterial roadways.
Driveway Paving Policy: Graveled driveways abutting public streets create maintenance
problems due to gravel being tracked onto the roadway. In accordance with District policy,
7207.9.1, the applicant should be required to pave the driveway its full width and at least 30-feet
~ into the site beyond the edge of pavement of the roadway and install pavement tapers with 15- ~
foot radii abutting the existing roadway edge.
Applicant's Proposal: The applicant has proposed to construct two driveways, one 30-foot
wide driveway to intersect Stoddard Road, located approximately 370-feet (measured near edge
to near edge) south of the proposed Kodiak Drive, and one 30-foot wide driveway to intersect
the proposed Kodiak Drive located approximately 365-feet (measured near edge to near edge)
west of Stoddard Road. Both driveways are to provide access to the proposed LDS Church.
Staff Comments/Recommendations: The applicant's proposal to construct one driveway to
intersect Stoddard Road does not meet District Access Management Policy Section, but does
meet District Successive Driveway Policy and is needed to serve the site. Therefore, staff is
recommending a modification of policy to allow the driveway onto Stoddard Road to be located
as proposed.
Staff is recommending a modification of policy due to the fact that a church is a low trip
generator with almost all of the trips occurring on Sundays during non peak travel times.
Additionally, the two driveway on separate streets are needed for circulation as there are three
separate services on Sundays and attendees arrive and depart services at the same time. The
two driveways on separate streets allow for a simultaneous entering and exiting of the site with
limited conflicts.
The applicant's proposal for the driveway on Kodiak Drive meet's District policy and should be
approved as proposed.
The applicant will be required to pave the driveways their full width at least 30-feet into the site
beyond the edge of pavement.
5 Five Twelve Subdivision/CUP09-013
6. Tree Planters
Tree Planter Policy: The District's Tree Planter Policy prohibits all trees in planters less than
8-feet in width without the installation of root barriers. Class II trees may be allowed in planters
with a minimum width of 8-feet, and Class I and Class III trees may be allowed in planters with a
minimum width of 10-feet.
7. Landscaping
A license agreement is required for all landscaping proposed within ACHD right-of-way or
easement areas. Trees shall be located no closer than 10-feet from all public storm drain
facilities. Landscaping should be designed to eliminate site obstructions in the vision triangle at
intersections. District Policy 5104.3.1 requires a 40-foot vision triangle and a 3-foot height
restriction on all landscaping located at an uncontrolled intersection and a 50-foot offset from
stop signs. Landscape plans are required with the submittal of civil plans and must meet all
District requirements prior to signature of the final plat and/or approval of the civil plans.
8. Other Access
Stoddard Road is classified as a collector roadway. Other than the access specifically approved
with this application, direct lot access is prohibited to this roadway and should be noted on the
final plat.
Kodiak Drive is clas~ied as a residential collector roadway. Access to Kodiak Drive will be
necessary to provide access to Lot 2 of the subdivision. Staff will review access to Kodiak Drive
with a future develgpment application.
C. Site Specific Conditions of Approval
Construct Stoddard Road as one-half of a 46-foot street section with vertical curb, gutter, 8-foot
wide planter strip, and 5-foot wide detached concrete sidewalk, as proposed. Provide ACHD
with a sidewalk easement for any segment of the sidewalk located outside of the right-of--way.
2. Construct Kodiak Drive to 'intersect Stoddard Road, located at the north property line, align the
roadway centerline to centerline with Kodiak Drive on the east side of Stoddard Road.
3. Construct the first 150-feet of Kodiak Drive west of Stoddard Road with a minimum 21-feet of
pavement on both the north and south street sections, an 11.6-foot wide center landscape
island, vertical curb, gutter, 8-foot wide planter strip, and 5-foot wide detached concrete
sidewalk on the south side of Kodiak and with a 3-foot gravel shoulder and barrow ditch on the
north. Provide a sidewalk easement for any segment of the sidewalk located outside of the
right-of-way.
4. Construct the remaining segment of Kodiak drive as one-half of a residential collector street
section with a minimum 24-feet of pavement, vertical curb, gutter, and 5-foot wide concrete
sidewalks on the south side of the roadway with a 3-foot wide gravel shoulder and barrow ditch
on the north side of the roadway. Front-on housing and on-street parking are prohibited on
residential collector roadways. Provide a sidewalk easement for any segment of the sidewalk
located outside of the right-of-way. Coordinate a signage program to restrict parking on Kodiak
Drive with District Development Review and Traffic Services staff.
5. Submit written documentation from the Meridian Fire Department supporting the alternative
turnaround for Kodiak Drive. If this information is not submitted to ACHD the applicant will be
required to construct temporary cul-de-sac turnaround at the terminus Kodiak Drive. The
turnaround should be designed to provide an outside radius of 45-feet. The applicant will be
6 Five Twelve Subdivision/CUP09-013
required to install a sign at the terminus of Kodiak Drive stating that, "THIS ROAD WILL BE
EXTENDED IN THE FUTURE."
6. Construct one 30-foot wide driveway onto Stoddard Road located 370-feet south of the
proposed Kodiak Drive, as proposed. Pave the driveway its full width and at least 30-feet into
the site beyond the edge of pavement.
7. Construct one 30-foot wide driveway onto Kodiak Drive, located 365-feet west of Stoddard
Road, as proposed. Pave the driveway its full width and at least 30-feet into the site beyond the
edge of pavement.
8. Other than the access specifically approved with this application, direct lot access is prohibited
to Stoddard Road and shall be noted on the final plat.
9. Comply with all Standard Conditions of Approval.
D. Standard Conditions of Approval
Any existing irrigation facilities shall be relocated outside of the right-of-way.
2. Private sewer or water systems are prohibited from being located within any ACHD roadway or
rig ht-of-way.
3. All utility relocation costs associated with impro iv ng~ street frontages abutting the site shall be
borne by the developer.
4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during
the construction of the proposed development. Contact Construction Services at 387-6280
(with file number) for details.
5. Comply with the District's Tree Planter Width Policy.
6. Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for
details.
7. All design and construction shall be in accordance with the Ada County Highway District Policy
Manual, ISPWC Standards and approved supplements, Construction Services procedures and
all applicable ACRD Ordinances unless specifically waived herein. An engineer registered in
the State of Idaho shalt prepare and certify all improvement plans.
8. The applicant shall submit revised plans for staff approval, prior to issuance of building permit
(or other required permits), which incorporates any required design changes.
9. Construction, use and property development shall be in conformance with all applicable
requirements of the Ada County Highway District prior to District approval for occupancy.
10. Payment of applicable road impact fees are required prior to building construction in accordance
with Ordinance #200, also known as Ada County Highway District Road Impact Fee Ordinance.
11. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days
7 Five Twelve Subdivision/CUP09-013
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACRD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
12. No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant's authorized representative and an authorized
representative of the Ada County Highway District. The burden shall be upon the applicant to
obtain written confirmation of any change from the Ada County Highway District.
13. Any change by the applicant in the planned use of the property which is the subject of this
application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or
other regulatory and legal restrictions in force at the time the applicant or its successors in
interest advises the Highway District of its intent to change the planned use of the subject
property unless awaiver/variance of said requirements or other legal relief is granted pursuant
to the law in effect at the time the change in use is sought.
E. Conclusions of Law
1. The proposed site plan is approved, if all of the Site Specific and Standard Conditions of
Approval are satisfied.
2. ACHD requirements are intended to assure that the proposed use/developrr~nt will not place an
undue burden on the existing vehicular transportation system within the vicinity impacted by the
proposed development.
Attachments
1. Vicinity Map
2. Site Plan
3. Utility Coordination
4. Request for Reconsideration Guidelines OR Appeal Guidelines
5. Development Process Checklist
8 Five Twelve Subdivision/CUP09-013
Five Twelve Subdivision/CUP09-013
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10 Five Twelve Subdivision/CUP09-013
Ada County Utility Coordinating Council
Developer/Local Improvement District
Right of Way Improvements Guideline Request
Purpose: To develop the necessary avenue for proper notification to utilities of local highway
and road improvements, to help the utilities in budgeting and to clarify the already existing process.
1) Notification: Within five (5) working days upon notification of required right of way
improvements by Highway entities, developers shall provide written notification to the affected
utility owners and the Ada County Utility Coordinating Council (UCC). Notification shall include
but not be limited to, project limits, scope of roadway improvements/project, anticipated
construction dates, and any portions critical to the right of way improvements and coordination
of utilities.
2) Plan Review: The developer shall provide the highway entities and all utility owners with
preliminary project plans and schedule a plan review conference. Depending on the scale of
utility improvements, a plan review conference may not be necessary, as determined by the
utility owners. Conference notification shall also be aunt to the UCC. During the review meeting
the developer shall notify utilities of the status of rig~tbf way/easement acquisition necessary
for their project. At the plan review conference eac company shall have the right to appeal,
adjust and/or negotiate with the developer on its own behalf. Each utility shall provide the
developer with a letter of review indicating the costs and time required for relocation of its
facilities. Said letter of review is to be provided within thirty calendar days after the date of the
plan review conference.
3) Revisions: The developer is responsible to provide utilities with any revisions to preliminary
plans. Utilities may request an updated plan review meeting if revisions are made in the
preliminary plans which affect the utility relocation requirements. Utilities shall have thirty days
after receiving the revisions to review and comment thereon.
4) Final Notification: The developer will provide highway entities, utility owners and the UCC with
final notification of its intent to proceed with right of way improvements and include the
anticipated date work will commence. This notification shall indicate that the work to be
performed shall be pursuant to final approved plans by the highway entity. The developer shall
schedule a preconstruction meeting prior to right of way improvements. Utility relocation activity
shall be completed within the times established during the preconstruction meeting, unless
otherwise agreed upon.
Notification to the Ada County UCC can be sent to: 50 S. Cole Rd. Boise 83707, or Visit
iducc.com for a-mail notification information.
11 Five Twelve Subdivision/CUP09-013
Development Process Checklist
®Submit a development application to a City or to the County
®The City or the County will transmit the development application to ACHD
®The ACHD Planning Review Division will receive the development application to review
®The Planning Review Division will do one of the following:
^Send a "No Review" letter to the applicant stating that there are no site specific requirements at this time
^Send a "Comply With" letter to the applicant stating that if the development is within a platted subdivision or
part of a previous development application and that the site specific requirements from the previous development
also apply to this development application.
^Write a Staff Level report analyzing the impacts of the development on the transportation system and
evaluating the proposal for its conformance to District Policy.
®Write a Commission Level report analyzing the impacts of the development on the transportation system and
evaluating the proposal for its conformance to District Policy.
®The Planning Review Division will hold a Technical Review meeting for all Staff and Commission Level reports.
^For ALL development applications, including those receiving a "No Review" or "Comply With" letter:
• The applicant should submit two (2) sets of engineered plans directly to ACHD for reviev~y the Development
Review Division for plan review and assessment of impact fees. (Note: if there are no site uprovements
required by ACHD, then architectural plans may be submitted for purposes of impact fee calculation.)
• The applicant is required to get a permit from Construction Services (ACHD) for ANY work in the right-of-way,
including, but not limited to, driveway approaches, street improvements and utility cuts.
^Pay Impact Fees prior to issuance of building permit. Impact fees cannot be paid prior to plan review approval..
DID YOU REMEMBER:
Construction (Zone)
^ Driveway or Property Approach(s)
• Submit a "Driveway Approach Request" form to Ada County Highway District (ACHD) Construction (for approval by
Development Services & Traffic Services). There is a one week turnaround for this approval.
^ Working in the ACHD Right-of-Way
• Four business days prior to starting work have a bonded contractor submit a "Temporary Highway Use Permit
Application" to ACHD Construction -Permits along with:
a) Traffic Control Plan
b) An Erosion & Sediment Control Narrative & Plat, done by a Certified Plan Designer, if trench is >50' or you
are placing >600 sf of concrete or asphalt.
Construction (Subdivisions)
^ Sediment 8~ Erosion Submittal
• At least one week prior to setting up a Pre-Con an Erosion & Sediment Control Narrative & Plat, done by a Certified
Plan Designer, must be turned into ACHD Construction -Subdivision to be reviewed and approved by the ACHD
Drainage Division.
^ Idaho Power Company
• Vic Steelman at Idaho Power must have his IPCO approved set of subdivision utility plans prior to Pre-Con being
scheduled.
^ Final Approval from Development Services
ACRD Construction -Subdivision must have received approval from Development Services prior to scheduling aPre-Con.
12 Five Twelve Subdivision/CUP09-013
Request for Appeal of Staff Decision
1. Appeal of Staff Decision: The Commission shall hear and decide appeals by an applicant
of the final decision made by the ROWDS Manager when it is alleged that the ROWDS
Manager did not properly apply this section 7101.6, did not consider all of the relevant facts
presented, made an error of fact or law, abused discretion or acted arbitrarily and
capriciously in the interpretation or enforcement of the ACHD Policy Manual.
a. Filing Fee: The Commission may, from time to time, set reasonable fees to be
charged the applicant for the processing of appeals, to cover administrative
costs.
b. Initiation: An appeal is initiated by the filing of a written notice of appeal with
the Secretary of Highway Systems, which must be filed within ten (10) working
days from the date of the decision that is the subject of the appeal. The notice of
appeal shall refer to the decision being appealed, identify the appellant by name,
address and telephone number and state the grounds for the appeal. The
grounds shall include a written summary of the provisions of the policy relevant
to the appeal and/or the facts and law relied upon and shall include a written
argument in support of the appeal. The Commission shall not consider a notice
of appeal that does not comply with the provisions of this subsection.
c. Time to Reply: The ROWDS Manager shall have ten (10) working days from the
date of the filing of the notice of appeal to reply to the notice of the appeal, and
may during such time meet with the appellant to discuss the matter, and may
also consider and/or modify the decision that is being appealed. A copy of the
reply and any modifications to the decision being appealed will be provided to the
appellant prior to the Commission hearing on the appeal.
d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of
the appeal will be noticed and scheduled on the Commission agenda at a regular
meeting to be held within thirty (30) days following the delivery to the appellant
of the ROWDS Manager's reply to the notice of appeal. A copy of the decision
being appealed, the notice of appeal and the reply shall be delivered to the
Commission at least one (1) week prior to the hearing.
e. Action by Commission: Following the hearing, the Commission shall either affirm
or reverse, in whole or part, or otherwise modify, amend or supplement the
decision being appealed, as such action is adequately supported by the law and
evidence presented at the hearing.
13 Five Twelve Subdivision/CUP09-013
Request for Reconsideration of Commission Action
Request for Reconsideration of Commission Action: A Commissioner, a member of ACRD
staff or any other person objecting to any final action taken by the Commission may request
reconsideration of that action, provided the request is not for a reconsideration of an action
previously requested to be reconsidered, an action whose provisions have been partly and
materially carried out, or an action that has created a contractual relationship with third parties.
a. Only a Commission member who voted with the prevailing side can move for
reconsideration, but the motion may be seconded by any Commissioner and is voted on
by all Commissioners present.
If a motion to reconsider is made and seconded it is subject to a motion to postpone to a
certain time.
b. The request must be in writing and delivered to the Secretary of the Highway District no
later than 3:00 p.m. on the day prior to the Commission's next scheduled regular
meeting following the meeting at which the action to be reconsidered was taken. Upon
receipt of the request, the Secretary shall cause the same to be placed on the agenda
for that next scheduled regular Commission meeting.
c. The request for retronsideration must be supported by written documentation setting
forth new facts and information not presented at the earlier meeting, or a changed
situation that has developed since the taking of the earlier vote, or information
establishing an error of fact or law in the earlier action. The request may also be
supported by oral testimony at the meeting.
d. If a motion to reconsider~passes, the effect is the original matter is in the exact position it
occupied the moment before it was voted on originally. It will normally be returned to
ACHD staff for further review. The Commission may set the date of the meeting at
which the matter is to be returned. The Commission shall only take action on the
original matter at a meeting where the agenda notice so provides.
e. At the meeting where the original matter is again on the agenda for Commission action,
interested persons and ACRD staff may present such written and oral testimony as the
President of the Commission determines to be appropriate, and the Commission may
take any action the majority of the Commission deems advisable.
f. If a motion to reconsider passes, the applicant may be charged a reasonable fee, to
cover administrative costs, as established by the Commission.
14 Five Twelve Subdivision/CUP09-013