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HomeMy WebLinkAbout2010-01-190 J4 044 E IDIAN,;_-- o®��o CITY COUNCIL MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Tuesday, January 19, 2010 at 6:00 PM SPECIAL WORKSHOP MEETING 1. Roll -Call Attendance X David Zaremba X Brad Hoaglun O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Gordon Slyter with Treasure Valley Worship Center 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Professional Services Agreement with Linda Cowan for Kettlebell Classes B. PY2009 Community Development Block Grant Subrecipient Agreement: Meridian Food Bank C. Modified Development Agreement: MDA 09-004 Queenland Acres by James Prather Located at the Southeast Corner of Overland Road and Stoddard Road: Request to Amend the Recorded Development Agreement for Queenland Acres in Regards to Parking; Timing for Construction of the Multi -use Pathway; Building Size; Site Plan Requirements; and Fencing 6. Community Items / Presentations Meridian City Council Workshop Agenda — Tuesday, January 19, 2010 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. A. City Council Liaison Appointments Council Members Appointed to Following Departments: Zaremba — Clerks/Mayor's Office/Public Works/Building Hoaglun — Finance/Utility Billing/Parks & Recreation Rountree — Police/Planning & Zoning Bird — Fire/Legal/Human Resources/I.T. B. Meridian Arts Commission Annual Update C. Reallocation of Community Development Block Grant Funds D. Reuse Water Program Update Bring back on January 26th 7. Department Reports A. Mayor's Office 1. Resolution No. 10-707: Appointing Wendy Newton- Huckabay to Seat No. 3 of the Planning & Zoning Commission Approved 2. Mayor's Youth Advisory Council Update Tabled to January 26th B. Parks Department 1. Julius M. Kleiner Memorial Park Update 2. Meridian Parks and Recreation Commission recommendations regarding amendments to the Pathways Master Plan Resolution to be on January 26th Consent Agenda C. Sanitary Services Company 1. Discussion on Solid Waste Advisory Committee D. Sanitary Services Company and Legal Department 1. Solid Waste Ordinance Discussion E. Planning Department 1. Transportation Overview - Presentation by City Staff on Recent Involvement with Various Transportation Studies, Meridian City Council Workshop Agenda — Tuesday, January 19, 2010 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Construction Projects, Funding Opportunities and Priority Transportation Projects 2. ACHD Five Year Work Plan Draft B - Presentation by City Staff on Draft B of ACHD's 2011-2015 F. Public Works Department 1. Public Works Benchmarking Presentation 8. Ordinances A. Ordinance No. 10-1440: An Ordinance Amending Title 1, Chapter 7, Section 5 of the Meridian City Code, Regarding Days and Times of the City Council meetings Approved B. Ordinance No. 10-1441: AZ 09-009 Request for Annexation and Zoning of 6.16 Acres from RUT District in Ada County to R-8 (Medium Density Residential District) for Southridge-Hodges Located at 1785 South Windy Ridge Lane by Linder 109, LLC Approved Adjourned at 9:24 p.m. Meridian City Council Workshop Agenda — Tuesday, January 19, 2010 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Special Workshop Meeting January 19, 2010 A Special Workshop Meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, January 19, 2010, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Brad Hoaglun, and David Zaremba. Members Absent: President Charlie Rountree Others Present: Bill Nary, Jaycee Holman, Anna Canning, Caleb Hood, Ron Anderson, John Overton, Steve Siddoway, Matt Ellsworth, Tom Barry, Rich Dees, and Dean Willis. Item 1: Roll -call Attendance: Roll caul. X David Zaremba X Brad Hoaglun O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Good evening. I will go ahead and start tonight's meeting. I'd like to welcome everyone here and for the record it is Tuesday, January 19th. It's a few minutes after six o'clock. We have our special workshop meeting. We will start tonight's agenda with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Gordon Slyter with Treasure Valley WorsMp Center. De Weerd: Item No. 3 is our community invocation. Tonight we will be led in our community invocation by Gordon Slater. He is with the Treasure Valley Worship Center. If you will all join us in the invocation or take this as an opportunity for a moment of reflection. Pastor, thank you for joining us. Slater: Let's pray. Our Father in Heaven, we thank you tonight for this opportunity to pause for just a moment and acknowledge your presence here, your sovereignty, your watchful care. Daily, Lord, we live in the light of your gracious provision and love. As our City Council meets tonight and deliberates we ask that you would give them wisdom from above, which we know is defined in your word as being pure, peaceable, gentle, reasonable, full of mercy and good fruits. Lord, help them in their deliberations and in Meridian City Council January 19, 2010 Page 2 of 62 their decisions. Also, Lord, we would take a moment to pray for the nation of Haiti and those who are suffering there and those who are rendering aid. We pray, Lord, that you would place your hand upon them, that you would help them. We pray, Lord, that those who are wounded would find your healing, those who have been displaced would find your provision, and those who are rendering aid would be speedily and ably helped in that task. These things, Lord, we pray, giving you thanks for all of your blessings in our lives, through Christ our Lord, amen. Item 4: Adoption of the Agenda. De Weerd: Thank you. Item No. 4 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: A couple items on our agenda that we need to fill in the blanks, if you will. Under 7-A, number one, that resolution is 10-707. And under 8-A, Ordinances, 8-A is proposed ordinance number 10-1440 and 8-13 is proposed ordinance number 10-1441. And I think that's all we have for tonight for changes, so -- oh, and we do have under 7- A-2 Mayor's Youth Advisory Council update, that will be tabled to next week. So, with those changes I move that we adopt the agenda. Bird: Second. De Weerd: I have a motion and a second to adopt the agenda as presented or as amended. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda A. Professional Services Agreement with Linda Cowan for Kettlebell Classes B. PY2009 Community Development Block Grant Subrecipient Agreement: Meridian Food Bank C. Modified Development Agreement: MDA 09-004 Queenland Acres by James Prather Located at the Southeast Corner of Overland Road and Stoddard Road: Request to Amend the Recorded Development Agreement for Queenland Acres in Regards to Parking; Timing for Construction of the Multi -use Pathway; Building Size; Site Plan Requirements; and Fencing. De Weerd: Okay. Item 5 is the Consent Agenda. Meridian City Council January 19, 2010 Page 3 of 62 Hoaglun: No changes on the Consent Agenda. Madam Mayor, I would move for the adoption of the Consent Agenda and the Mayor to sign and the Clerk to attest. Zaremba: Second. De Weerd: I have a motion and a second to approve the Consent Agenda -- or Consent Agenda. Madam Clerk, roll call. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Community Items / Presentations A. City Council Liaison Appointments De Weerd: Item 6-A is our City Council liaison appointments. I'll tum this over to Council President Zaremba. Zaremba: Madam Mayor. De Weerd: Mr. Zaremba. Zaremba: I was not able to find either a Ouija Board or a dart board, so I actually had to think this through and here is what I came up with. I hope it meets with everybody's approval. For 2010 the Council members liaisons to the various departments will be distributed as follows: Myself, David Zaremba, will be liaison to the clerk's office, the Mayor's office, and Public Works, which includes building and development services. Councilman Hoaglun will be the liaison to finance, including utility billing and other finance operations. And also the Parks and Recreation Department. Councilman Rountree will be the liaison to the Planning and Zoning Department and the Police Department. And Councilman Bird will be the liaison to the Fire Department and the Legal, HR, IT group. And those are the assignments for 2010. Thank you. De Weerd: Thank you, Mr. Zaremba. Any comments from Council? Not that you have a choice. Bird: I have none. De Weerd: Okay. Well, thank you and we will make sure to get the information out to each of the departments. Zaremba: I have given the clerk a copy ad she will distribute them. Meridian City Council January 19, 2010 Page 4 of 62 B. Meridian Arts Commission Annual Update De Weerd: Okay. Thank you, Jaycee. Okay. Item 6-13 is our Meridian Arts Commission. I know that Meg Glasgow is here. So, thank you for joining us, Meg. Glasgow: Thank you and Happy New Year. De Weerd: Thank you. Glasgow: I'm pleased to be here to give you an update on what the Arts Commission has been up to this pass several months, both in the area of visual arts and also performing arts. Yes, please do. Thank you. Art in Public Spaces project was our initiative several years ago to start acquiring a public art collection for City Hall. We have purchased three additional pieces to the four that have already been installed last year and we are planning on three more additional pieces to be purchased in 2010, this year, so be looking for three new wonderful art pieces to be installed in the next week or so. Initial Point Gallery, the 2010 selections, artist series, has been selected and I believe you're receiving that now, kind of a little outline of the artists that we have planned for 2010. There are ten individual artists that we selected this year, as well as three groups, and I'm so pleased to announce that the National Watercolor Society traveling show will be exhibiting in Initial Point Gallery coming this fall, which is a wonderful deal. This is the location -- their northwest location will be in Meridian, Idaho. So, this is quite a feather in our cap and I will be excited to keep you up to date as -- as plans progress. The other thing that has been quite a nice surprise is the revenue generated from Initial Point Gallery in 2009, which is a combination between the gallery maintenance fees that artists pay, as well as a voluntary commission. We have generated over a thousand dollars for this past year and so that was a very very nice surprise and we are glad that the gallery has been so successful financially as well as well received in the arts community, too. It's been exciting. Under our public arts initiative we have been working very closely with the planners for the Julius Kleiner Memorial Park. Mack has assisted both with the drafting of the RFQ for the obelisk that are going to be purchased, in addition to the bronze memorial statute. So, we have been assisting them with that and they have just recently published the RFQ, if we have assisted with distributing that throughout the arts community, both in our database, the Idaho Commission on the Arts, as well as throughout the northwest, too. So, we will be excited to partner —continuing partnering with them through the selection process and all of that. Under the area of performing arts, the Missoula Children's Theater is coming back in just a matter of a few weeks. Auditions will begin February 22nd and the auditions are -- rehearsals are going to be held right nearby at the Meridian City Community Center and we are also bringing to the community three workshops. At least two will be doing -- bring the instructors that are coming through the day, they will go into schools, elementary schools, middle schools, and work and teach an acting workshop. So, it's really exciting for us to be able to broaden our reach in our area of impact with the number of children impacted by this program. So, we are very excited about that. And this is all made possible largely by a community grant from Wells Fargo Meridian City Council January 19, 2010 Page 5 of 62 for the 2,500 dollars, so that really helps us do this and we are very, very committed to this particular program and we hope to bring them back every -- every year. Concerts On Broadway was a wild success as you know last year and we are fast and furious making plans, booking talent, for this next season. We have scheduled it the third Saturdays, both -- all through the summer June, July, and August and a start time will be at 7:00 p.m. So, we have already -- I'm tentatively planning on bringing the pops concert back for the Meridian Symphony Orchestra, as well as the Kings Of Swing and we are also talking with another jazz musician, too, to come. So, very, very high caliber performing arts in our downtown, which is really exciting. The other news is after three years of serving as president of the Arts Commission I am -- with a great honor, it was a wonderful experience -- I am stepping aside for -- Nancy Rountree will be stepping up as president. Mary Jensen will become vice-president. And our new secretary will be Rob Walker. So, it's fun to see the new people in our commission stepping up and taking on the responsibility. So, that's kind of a quick little update. If you have any questions or -- one more comment I will say that we are very pleased to have you, Brad, on our -- in our group, so I hope that you're planning on joining -- continuing to join our group. So, thank you. De Weerd: Thank you, Megan. And I would like to thank you for your leadership. I appreciate your tenacity and your passion that has been displayed by how this has progressed so rapidly. We are very fortunate to have had you in that leadership role to get things up and going. I know that first year was incredibly frustrating for you as we worked on getting all of the functionality things in order with bylaws, with the strategic planning and all of that and you really made a show of how things should be done and when you do them right how quickly you can get on your feet and start showing more than the low hanging fruit, you have done some pretty amazing things. You have an incredible commission. So, thank you for your leadership. Glasgow: Thank you. It was my pleasure. De Weerd: Mr. Hoaglun. Hoaglun: Oh, I was just going to say, you know, since you're not going to be president anymore, Meg, I don't know about that, but you will still be on the commission and we do appreciate that and your leadership, as the Mayor noted, there has been a lot of things you guys have undertaken and not all of them were easy things and I'm just excited as we look towards this year what you have planned again and, you know, you talked about the National Watercolor Society and this is the only stop in the Pacific northwest that this traveling show will be making their presentation and that's -- that's a pretty big deal. There is a lot of folks who wants these sort of things and they chose Meridian and Initial Point Gallery and that's just a neat neat thing. Glasgow: It's exciting. Hoaglun: And the Concerts On Broadway are exciting and people like those and a whole host of activities that we have and the Missouri Children's Theater again. It takes Meridian City Council January 19, 2010 Page 6 of 62 a lot of work and our commission members do put in a lot of time above and beyond what people would expect for this -- for that level of volunteers, but they are committed and, Meg, we appreciate everything that you have done and glad you're still committed to it and I know you're handing the reins of leadership over, but appreciate everything you have done. Glasgow: Thank you very much. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I just want to add thank you for being the charter president, chairman. You have set the bar high and already set up quite a legacy for the group, so thank you. Glasgow: Thank you. Bird: Ditto. She's done a great job as usual. She's done a great job of everything she's ever done in the city. Thank you, Meg. Glasgow: Thank you. De Weerd: Council -- Mr. Nary, do we need to approve the Initial Point Gallery series or we are good to go? Nary: Madam Mayor, Members of the Council, each of those come through different contracts for use of the gallery, so you will see those. De Weerd: So, we get them anyway. Okay. Glasgow: Okay. Great. De Weerd: Well, very exciting. We look forward to this year ahead. Glasgow: Thank you. C. Reallocation of Community Development Block Grant Funds De Weerd: Thank you. Okay. Item 6-C is the reallocation of our CDBG funds. Matt. Ellsworth: Thank you, Madam Mayor, Members of the Council. As you're all aware, the city receives federal funding annually from the Department of Housing and Urban Development for the Community Development Block Grant program. We are now into our third year with that program and what we are here to discuss this evening are -- are several projects from years past that have not moved forward, have not yet been initiated, in fact, in light of one of HUD's expectations for recipients of those funds and Meridian City Council January 19, 2010 Page 7 of 62 that is that the CDBO funding recipients move through and spend those funds in a timely manner. Logic being there is a lot of need for these and they don't want one single community sitting on cash without advancing projects forward. So, the question before you this evening is what we can do to keep the city compliant with HUD's timeliness -- timeliness expectations and the requirements that are associated with it. On screen there in front of you are a list of five projects from the city's first two program years, that's 2007 and 2008, that have not yet been initiated. I'm going to move through these fairly quickly, so, please, stop me and let me know if you have any questions or some more detail would be helpful. The first project up there is -- in the first program year Meridian Development Corporation received an award for 55,000 dollars to advance a project from the Urban Revitalization Strategy. The discussion at the MDC board level was to put those funds to a facade improvement project. They went ahead and identified a project, but, unfortunately, an environmental issue arose with that project and to -- long story short, to address the issue it's going to fall a bit outside of the scope in the amount of available funding for this project. So, staff went back and met with the MDC board over the course of the last couple of months. The board has recommended a new project, not -- no longer a facade improvement project and that is to design streetscape improvements to move forward with the construction of split corridor phase two coming up in a couple of years. So, the next project on screen there is the community center ADA accessibility upgrades and the source of those funds is 2007. It's a little bit different than other 2007 projects, though, in that the city actually reallocated those funds from a different project to those ADA upgrades, which is to say that that funding has only been on the table since May of 2009, it isn't like the other ones that they received funding prior to the -- prior to the past year or so. The next project on there -- and the next three are the ones that come into play as far as staffs recommendation for reallocation are concerned. Habitat For Humanity was previously awarded 60,000 dollars to purchase ground in Meridian for future construction of affordable housing. Habitat was unable to identify any property that met their -- their requirements and through discussions with staff over the past couple of months has agreed that it's best for the time being to go ahead and divert that 60,000 dollars to an activity that can go forward in a more timely manner. The next project up there is code enforcement, which received funding in program year 2008 to the tune of 20,000 dollars. Staff met with code enforcement staff over the course of the past couple of months to -- to sort of refine the documentation protocols and to refine the budget and low and behold code enforcement does not need a full 20,000 dollars for one year of those activities. We were able to pair that back to 9,000 dollars and as a result on screen there staff will recommend reallocating 11,000 dollars to a different activity. The last activity on screen here was some facilities upgrades to the senior center located down the road here and staff actually met with the senior center to request that they hold off on doing one component of the previously discussed public facilities work for their center. Without going into the rationale for it, staffs request for the senior center was to take a look at some public -- excuse me -- public service activities that they could pursue instead with -- with just under 17,000 dollars that was still remaining of their 20,000 dollar award. The senior center has since done that and as a result staff recommends this evening reallocating only the difference, what was left over after the senior center identified different uses for their funds to two new activities this evening. Meridian City Council January 19, 2010 Page 8 of 62 So, in general, what staff tried to do was to meet with sub recipients who weren't moving projects forward to see how we can work with them to move projects forward, whether -- whether that's identifying a new activity, coming up with a funding plan, just whatever the case may be. The output of this is a recommendation from staff to reallocate in the neighborhood of 73,000 dollars from three different activities. Those activities -- and if you excuse me -- I'm jumping up a couple pages on the memo -- are Habitat For Humanity, like I said, they were not able to identify a lot that met their needs at this time, so it would be a full 60,000 dollars coming from them. As well as code enforcement, like I said, initially they received 20,000 dollars, identified a need for 9,000 dollars over the course of this program year, leaving 11,000 dollars that would, then, be eligible for a different activity. And the senior center, of whose 20,000 dollars there is still 2,000 dollars remaining without a use at this time, assuming City Council concurs with shifting 16,000 of theirs over to public service activities from a public facilities activity that has received different funding. There is also 275 dollars that was unallocated in earlier program years, which staff figured we might as well roll in at this time to get going to an activity. So, in taking a look at possible recipient activities for these funds, one of the places that staff started was with the department directors and that was the topic of discussion at the department directors meeting back in October. If you flip to page four of the memo there, it gives some of the ideas that were floated at that meeting, some of which will translate through to staff proposed use of this money. Other staff was concerned that they may not be able to send the funds timely enough and sort of a cut- off date that I was looking to with that one was October of this year. Reason being that's when HUD is going to come in to do what they call their timeliness check. If the amount of -- amount of funds in your account is above a certain benchmark for them, that's an issue. If it's below, then, you're in good standing. If these are old funds and we are trying to spend them quickly, I felt it was important to -- to shift those to the extent possible to -- to activities that can move through projects quickly. We also took a look at the program objectives -- Zaremba: Madam Mayor? De Weerd: I'm sorry, Matt. Just a moment. Mr. Zaremba. Zaremba: Matt, can you change your display to page four of the memo? Ellsworth: I can. Yes. Zaremba: That would show everybody. Ellsworth: And it gets a bit difficult to see. I can zoom in or out or even just read them if anybody has any specific questions. What I did was I went through all of the suggestions that were floated at the directors department meeting and based on those, the ones that are in regular black font here are the ones that seem like they may be able to move quickly enough to -- to initiate and complete those activities by August of this year. I also eliminated the projects that were ineligible based on the requirements of the CDBG program. So, that just sort is to prime the pot and get -- get everybody thinking Meridian City Council January 19, 2010 Page 9 of 62 about what possible uses for these -- these reallocated funds could look like. One that is not on this list up here, it just came to my attention today, and that is ADA upgrades to the old City Hall, it sounds like there was some discussions with a possible tenant at the old City Hall and that was one out of several different requests that they had of the city and those aren't discussions that I have been a part of, but Robert Simison may be able to provide some additional details if that's anything the Council would like to discuss further. So, unless there are any questions about some of the ideas floated at the department directors meeting, we could jump over to the projects that staff will propose for your consideration. De Weerd: Council, any questions at this time? Okay. Go ahead, Matt. Ellsworth: I'm going to jump back a couple of pages here and what staff is recommending this evening for use of 73,271 dollars and change that came from projects previously discussed are that 13,271.96 go to the Food Bank. Twenty thousand dollars to the County Housing Authority for continued assistance in home buyers, down payment and closing cost assistance to purchase new homes and in discussions with the Public Works Department it sounds like they plan to redesign some water and sewer infrastructure upgrades in the low moderate income area in the course of the next couple of years. That seemed like another good one where it's a design project that can move relatively quickly. Some of the projects they are contemplating are in the residential parts of downtown, which, again, the Community Development Block Grant program seeks to benefit residents in those low moderate income areas. So, again, the question before you this evening, staff seeks direction on how to keep the city out of timeliness infractions as far as defined by the feds and somewhat of a timeline looking forward is what staff proposes doing, based on tonight's discussion and the direction you guys provide, is to go ahead and draft the necessary amendments to begin that reallocation process. That's all subject to public involvement process that could begin as early as this Monday with initial noticing, moving to a hearing and an opening of the public comment period as early as February 9th. After a 30 day minimum public comment period or closing a public comment period and public hearing to consider testimony and act on the amendments as early as March 16th, initiating these projects in March and April, allowing roughly, give or take, five months to go ahead and conclude each of these projects before HUD comes in and runs their timeliness check. So, I'd stand for any questions. De Weerd: Thank you, Matt. Questions from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Matt, I appreciate and agree with much of the thinking that went into this. I would just comment on the potential allocation of funds. I very much support the Food Bank and the Public Works projects. My recollection is that the last request from the Food Bank we were about 20,000 dollars short of what they were asking. I don't know if Meridian City Council January 19, 2010 Page 10 of 62 I'm remembering that correctly. Which makes me mention the one in between, the Ada County Housing Authority. They will not -- my recollection is they were not able to guarantee that that money would be spent in Meridian on Meridian citizens and that makes me think I might like to change the balance a little bit. I would still give them money, but move a little bit more out of Ada County and into the Food Bank. Just a personal opinion. De Weerd: Matt. Ellsworth: Madam Mayor, Members of the Council, Councilman Zaremba, I don't recall a specific discussion of spending a grant from the City of Meridian in the unincorporated parts of Ada County. In the last action plan drafting process the housing authority did request an additional 20,000 dollars above and beyond what ended up going to them this year, which was 35,000 dollars for the current program year. The way the staff arrived at the total of 20,000 dollars is that from last year's allocation they still had 5,000 dollars remaining and what they are finding is that typically in the neighborhood of 15,000 is really what allows them to -- to go in and help their target beneficiaries to assist low to moderate income residents with down payment and closing cost assistance. So, to put all of this together at the total that we arrived at, it was 35,000 from the current program year, plus 5,000 dollars left over from last program year, is 40,000 dollars. An additional 20,000 from these reallocated funds, puts them at 60,000 dollars, which presumably at 15,000 per beneficiary translates into four low moderate income homeowners assisted. I met with the housing authority over the course of the last couple weeks, they said that they hadn't marketed it all that hard in the past, but that they were willing to ramp it up to -- to do everything they can to spend the money by August, they are confident that they could get there. Hoaglun: And, Madam Mayor, just to be certain, Matt, and that is within Meridian -- within the city limits? Ellsworth: Madam Mayor, Members of Council, Councilman Hoaglun, that's correct. Hoaglun: Thank you. De Weerd: Okay. Any other questions, council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Matt, I kind of go along with the thinking of Councilman Zaremba, too. I'd like to see a little more go to the Food Bank. Is there any reason that we couldn't give a little more to the Food Bank and a little less to Ada County that -- you say they need 15,000 per person? Meridian City Council January 19, 2010 Page 11 of 62 Ellsworth: Madam Mayor, Members of the Council, Councilman Bird, it's not set in stone and what they found in years past -- for the past year anyway, was that 15,000 was, obviously, a little more helpful than 10,000. But if it comes down to being more selective about the people that they help, then, I'm sure they will work with whatever Council can -- can provide them. Bird: I would suggest maybe taking them down to 15 and putting the Food Bank up to 18,271.96. And I will take a donation and we will put the not four cents in to make it 272. De Weerd: Hey, big spender. So, Matt, the question would be can -- can we shift monies like that to -- I seem to recall only a certain percentage could go to organizations like the Food Bank or the Boys and Girls Club. Would that still be within the guidelines? Ellsworth: Madam Mayor, Members of the Council, you're correct, there is a percent cap per annual allocation that the city can vote to public services. Because we are already proposing to shift some funds from the senior center's allocation to that purpose, we are subject to those caps. So, to do the full 18,000 and change would be a little bit difficult, but from what I recall 18,000 dollars to public services with this round of allocations -- or reallocations is still within the 15 percent cap. So, we could -- we could, basically, match the Food Bank out at the neighborhood of 18,000 dollars and put what's left over to other uses, if that's the direction the Council would like to go. Bird: Then we could -- excuse me, Madam Mayor. Then, we could go back to the 15,272 dollars for Ada County housing; right? Ellsworth: That's correct. Bird: Okay. I could buy -- I could buy into that, Madam Mayor. Zaremba: Sounds good to me. De Weerd: Okay. Hoaglun: Yeah. I think that's a good approach. De Weerd: Okay. So, we would need to now go ahead and notice the amendments and move forward to your time frame. Ellsworth: Thank you, Madam Mayor, Members of the Council. De Weerd: Okay. Thank you, Matt. We appreciate all the time and research you spend on this. Ellsworth: Thank you. Meridian City Council January 19, 2010 Page 12 of 62 D. Reuse Water Program Update De Weerd: Okay. Item 6-D is our reuse water program update. Mr. Barry. Barry: Thank you, Madam Mayor, Members of the Council. You may recall or have notified -- I placed the presentation that was given last week in your box this past week and -- De Weerd: Yes. Thank you. Bary: -- also -- I also included a detailed copy of the capital investment and construction plan for that program. Although we did say last week that we would be back before you this evening with a budget amendment, I'm song to report we do not have that ready for you at this time. My staff, as well as our Council liaison Mr. Bird, worked diligently with the design team last Thursday to identify areas in the project that we described where we might be able to omit certain elements of the project or alternatively to phase the project or otherwise modify the project to fit within our means, but without compromising the overall integrity of the project or the program itself. We did reach a conclusion last Thursday and I appreciate Mr. Bird's support and attendance as well, but, however, we have not had sufficient time for the design engineers to get us back the financials on the improvements we have made to the project. We did receive those today, but, unfortunately, have not had time, of course, to route those in budget amendment form for the proper signatures in advance of tonight's meeting. So, we are doing that now and we anticipate having those signatures in place and moving that amendment forward to you next week. Our engineering manager Warren Stewart will be here on hand at next week's meeting to provide additional information should you require it on the project, as well as to present as well the project consultant agreement, designed built agreement. So, that's all I have for you this evening. I'm song I don't have that for you, but that is the update. De Weerd: Thank you, Tom. And we will make sure to place it on the agenda for next week. Barry: Thank you, Madam Mayor. Item 7: Department Reports A. Mayor's Office 1. Resolution No. : Appointing Wendy Newton-Huckabay to Seat No. 3 of the Planning & Zoning Commission De Weerd: Okay. Under Department Reports, Item 7-A, in front of you, Council, I have resolution 10-707. It is to appoint -- or reappoint Wendy Newton-Huckabay to Seat No. 3 of the Planning and Zoning Commission. Mrs. Newton-Huckabay has agreed to Meridian City Council January 19, 2010 Page 13 of 62 continue for another year into the six year term for -- so that we don't have too many new members on the Planning and Zoning Commission. She did agree to extending her appointment by one year. We need to stay within the terms of each seat, so I am asking you to confirm this appointment and this resolution, if you so desire, with the knowledge that I will probably be working to fill it next year with a new name to bring to you for your consideration. Any questions on this appointment? Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I had the pleasure of working with Wendy Newton-Huckabay when I was a Planning and Zoning Commissioner. I'm thrilled that she will continue and maybe if we are real quiet she will stay longer. De Weerd: I think she had to talk her family into doing another year, so I appreciate her willingness to extend that, though. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve resolution 10-707, appointing Wendy Newton-Huckabay to seat three of the Planning and Zoning Commission. Hoaglun: Second. De Weerd: I have a motion and a second approving this resolution. Any discussion? Hearing none, Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. 2. Mayor's Youth Advisory Council Update De Weerd: Item 7-A-2 was removed to next week, which the Youth Council will be here to give you an update on what's going on on the Youth Council. B. Parks Department 1. Julius M. Kleiner Memorial Park Update Meridian City Council January 19, 2010 Page 14 of 62 De Weerd: So, we will go ahead and move to Item 7-13, our Parks Department, and turn this over to Mr. Siddoway. We appreciate the Kleiner team being here tonight. Nice to see you, Eldon. Hope you're feeling better. Siddoway: Thank you, Madam Mayor, Members of the Council. It's my pleasure to be before you tonight with an update on the Kleiner Memorial Park. We were before you in August when we adopted the master plan and Mr. Eugene Kleiner was in town. We also held the press conference in association with that and had some wonderful activities at that time. We are here to report to you on our activities since then. What we have done is taken steps through design development, since adoption of that master plan, meeting with agencies, irrigation district, highway district, Public Works, others and have been refining the master plan based on the realities of what we are dealing with, both budgetarily and regulatory -- and regulations. So, we have for you tonight an overview of the project. You will hear from three members of the design team. Susan Graham will finish that overview and, then, Don Belts from Jensen Belts, our landscape architect, will come up and talk about some of the special features and refinements to some of the recreation areas within the park and, then, Walt Lindgren from Johnson Architects is here to talk about the structures and, then, Susan will talk about the arts, some of our sustainability, our schedule that we are on, and, then, request any comments or feedback. Just as a quick brief overview and a reminder, the intent of this park is for it to be a beautiful and peaceful setting. It's not a place where we have programmed in active sports fields. We don't have softball fields, soccer fields, football fields. What we have is a park dominated by trees, rolling hills, pathways, water features, playground, picnic areas, things like that. It is predominantly passive recreation and it's intended primarily to serve as a memorial to Julius M. Kleiner, Eugene Kleiner's father, who this property has belonged to for a number of years. And one of his specific desires through this was to develop a civic center that includes a new senior center and a library. I'm going to show you -- we have been working on a -- a video this last fall. Some of you may have seen it. I don't think it's been presented to Council yet. I have to go over there to run it, so I will do that. Before I do I will mention that this -- this master plan video is based on the original master plan that we adopted in August. Some of the changes that have been necessitated over the last four months will be what we present to you. Beyond that we do anticipate in front of Council in the next month, approximately, to bring back a development agreement modification for some of the -- the requirements that we have bumped into and discovered as we have been going through the design development phase and with that, though, I will go over there and run the video, so -- (Video played.) Siddoway: The beginning has words with it and I won't talk over it. There is some music that plays. It's kind of quiet and I will jump in a little later. We are going to zoom in here to the project site, which is at the comer -- or near the comer of Eagle Road and Fairview. Right on the comer is the Center Cal development and, then, the park site sits to the north and -- sorry. To the east of it. Records Avenue you can see would be extended in from Fairview to be the entrance to the park. This is a fly over of the master Meridian City Council January 19, 2010 Page 15 of 62 plan. You can see the buildings to the very bottom are the civic center, senior center, and the library. The major water features. And, then, the active play area at the bottom of the screen right there. The entrance would be a memorial entrance with an arch and note it as Julius M. Kleiner Memorial Park. This is the entry road as you come through that entrance to a roundabout. If you continue straight you would go between the two water features and, eventually, around to the right near the senior center and the library. This is the grand promenade, the main spine of the park. The center of that circle would include the memorial statue to Mr. Kleiner and, then, the terminus on the north end would be the -- the new amphitheater and band shell. So, the close up of what that band shell might look like. Smaller venue for small concerts and activities within the park. I'm going to go south now, I believe. This turns around. This is the recreation complex with the signature picnic shelter, restrooms, concessions, play structure and splash pad, as well as volleyball, basketball, and other play amenities. This is the senior center and library and, then, across from that is the area we are calling the arboretum, in the center of which is a labyrinth, which is something that we will talk more about, but it was a specific request of Mr. Kleiner, along with another signature picnic shelter. So, give a lot of credit to the design team and to the trust. They have been hard at work -- we all have for the last several months with at least weekly and often daily meetings and I acknowledge -- like to acknowledge Eldon Grey and Orville Cheek, who represent the trust here tonight. And with that introduction I'll tum the time over to Susan for the rest of the presentation. Graham: Thank you very much. It's good to be back here and every time I watch that video I feel like a proud parent and, yet, we still have another year and a half of work to go. But it's moving fast and it's really exciting to see that. So, thanks for having us back here today. We are going to give you just an overview of some of the design changes that -- that have occurred. As Steve said, some of them are due to regulatory issues, some of them are due to budget constraints and really trying to make our dollar go as far as possible and Don is really going to touch on most of those items. In terms of physically looking at the master plan you have in front of you, that there is two main visual -- well, maybe three main visual changes you will notice. In the arboretum, which is down where the labyrinth is, we no longer have a surface stream water feature. We knew all along that could be challenging and could be expensive and what we found was that our gut was right and we decided we needed to spend that money on some other things. So, that's no longer there. At the far north of the property you will see -- it looks like two white lines running across. Those are not power lines, those are actually underground and those are, actually, the irrigation canal. Nampa -Meridian has a lot of restrictions on what you can do in, on, near, close to, in the vicinity of the irrigation ditch, as you well know. So, it became apparent that the best way to have full access to the northwest -- excuse me -- northeast comer of the park was to simply tile those ditches, open up the park site, and have a lot more flexibility and they love that concept. It takes away a lot of liability from them, it gives us more park land, but it cost a fair amount of money and so that did require us to rethink a few other things. So, the third big change that you will see, which I personally believe that Don Belts has been masterful in illustrating -- and you may not even know that you're missing anything -- is previously we had -- and, Steve, if you want to use the pointer -- we did have an actual bridge over Meridian City Council January 19, 2010 Page 16 of 62 the north pond. That bridge was several hundred thousand dollars and what Don has come up with is a great -- I don't want to call it a compromise. It's a great design that allows us to have a hard edge, feels like a peer up against the water, along the east side, so you still have that water overlook, but, again, it gave us some more open land to do some other things with. So, with that I'm going to let Don talk about all of the special features and I will be back. De Weerd: Good evening. Belts: Good evening. De Weerd: If you would also state your name for the record. Belts: My name is Don Belts. I'm with Jensen Belts Associates, 495 Main Street, Boise, Idaho. De Weerd: Thank you. Belts: We were the landscape architects on the design team. And it is good to be back. Steve said I can draw on this, so watch out. De Weerd: Well, if Steve said you can, you can. No. You really can. Belts: Okay. Great. I may not need it, but if I do I got it. So, what you're looking at now is really a blowup of the grand promenade and recreation area. That's an area that we have spent more time on to do more refinement, so that we could understand it better and get a better idea of cost. Susan covered very clearly our change to the pond itself and the resultant space that we developed in lieu of the pond area is a, box of trees, lawn covered, that becomes an extension of the memorial plaza. So, that in maybe more nonactive times you might expect to see picnic tables and people picnicking underneath there and light filtered shade of over the lawn and, then, in times of a great deal of activity, Arts in the Park, renaissance fair, music festivals of one sort or another, it gives room and opportunity for expansion of those kinds of activities into that space. It becomes a -- in some ways it becomes even a much more usable space than the pond was in that area. And, again, as Susan had mentioned, we still have the nice strong design edge to the edge of the water, people can come right up to handrails, there is benches along that, and the promenade, so that they can look out over the lake and the rest of the park and views off to the northwest off to the mountains. So, we are pleased with it. We hated to lose the pond, but we like the solution. Just -- point out just quickly the grand promenade. It's a little clearer here. Starting down on the south end there is an overlook that looks out over the civic complex and, then, you move up northward, moving through the grand plaza, and terminating at the north at the band shell and amphitheater. Then, there is an access that takes us to the west and up to the active recreation area and the drop-off zone and close to the parking area that allows good public access to the central memorial plaza. This is a blow up of the active recreation area and we are very excited about this. We have been able to maintain some of our Meridian City Council January 19, 2010 Page 17 of 62 first elements that we were most excited about at concept and we have made them -- made them fit the budgets and so that's a good thing. As far as structures go -- and Walt will talk about those a little bit later. There is a restroom, a signature picnic shelter that plays off of the active recreation area and also the big open space to the south. There is a smaller picnic shelter right in here and a concession stand located right in here that serves the plaza area of the active recreation. The plaza itself is, again, a box of trees. There are two botchiball courts located under that. Lots of benches. Game tables for people to play. Tables -- picnic tables and sort of more -- tables related to the concession, not quite so formal as the picnic tables, and, again, lots of benches. The active play area -- the play structures themselves are located right in through here. The half court basketball area. This is the base plaza box of trees I was talking about and we kind of think -- it would depend on your opinion, but we really like -- this is the splash pad area and that's sort of the centerpiece of that active recreation area. Down in this area right in here we have got a sand volleyball court. De Weerd: So, Don what is botchiball? Belts: botchiball is a great game. It's played on kind of a court, if you will, and there is a series of about -- I think the scheme has four or five balls and -- and I can't think of the terminology right now, but there is a little target ball and you throw the little target ball out and, then, the teams try to roll the larger balls to that and so the closer balls get the points and that's -- that's how it's played. De Weerd: Hum. Thank you. Belts: It's a great game you will see in -- all over the world and it's getting to be more popular here. I have a friend that put a little Botchi court in his backyard and it really is fun. It's a good spectator sport as well, so -- this is a shot of the arboretum. This is a -- Susan again mentioned this. This is an example of a labyrinth that we will find in arboretum and as a center piece to that will be an obelisk and Susan will talk a little bit about those when we talk about art in the project. In the arboretum, as well as the rest of the park, we plan on having lot of trees. I think we have about 930 budgeted right now and we are looking, if our numbers come in correctly, to get maybe another two or three or four hundred trees throughout the park. The idea will be to use lots of color and form, textural differences, so that there is something there in the park all -- every season of the year. Same with our plantings in our planting beds, perennials and grasses and stuff that would add interest all through the year. We started to look at furnishings. We are not entirely specific here yet, because we are still trying to do some shopping and we want to make sure that we get the best value for those kinds of furnishings that we are looking for in the park. In general, if you look at benches in the plaza area, the memorial plaza, we might find things a little bit more formal. We are thinking about metal benches, double -sided benches, so that you can look out onto the activities on the lake or the activities within the plaza. In the active recreation area probably metal benches again, but maybe a little bit more color and a little bit more character. And, then, through the more passive and informal portions of the park, probably slatted boards and some type of recycled material throughout the rest of the Meridian City Council January 19, 2010 Page 18 of 62 park. And these are waste cans. These are some of the play structures. It's Weevo system and, then, a -- actually, Eevos and Weevos for the little ones. Infant bays where we might use around the picnic shelters and around the perimeter and we just want the little ones to be kept close to families and the larger kids can go -- older kids can go off to the other more active play areas. Here is a shot of a botchiball and this characterizes the splash pad. We are in the process of designing that now, but this kind of creates the kind of character that we are after on the splash pad. Zaremba: Excuse me. Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: On your picture of the splash pad I see a low wall around it. Is that kind of sitting height? Belts: It would be. It would be. Zaremba: I ask that because -- Belts: Whether ours will have one or not I don't know. We have talked about that, we have just not made the final design, but that would be a low seating wall. Zaremba: Okay. I ask that because our current splash pad in -- in the other park has a lot of people trying to sit around it and watch their kids, so -- Belts: Yeah. And we plan on providing a lot of that opportunity. Zaremba: Okay. Thank you. Belts: Walt. Lindgren: Good evening, Madam Mayor and Members of the Council. My name is Walter Lindgren with Johnson Architects at 440 East Corporate Drive, Meridian, Idaho. And I'm here today to talk about some of the structures around the park and have been working closely with the Parametrics and the Jensen Belts group to develop these. Really, what you see in front of you is just a list of those structures that have -- it's called made the cut. We had some ideas of other additional structures that someday may still happen at this point, but I think we are still very fortunate to have these being included into the original design. I'll just go through this list. I think you've had a few seconds to review that and we will go through these here real quickly. If I can figure this out. Here we go. What you see here is the grand entrance and I think Steve was -- had explained it pretty well how this -- just the entrance that meets you as you enter the park. This is -- this is from the original model and some of the materials you will see are a little bit different and I want to talk a little bit about materials before I get too deep into the structures, but I think I'll -- I'll wait until I get to one that's more indicative of the color and material scheme. But, in essence, this shows you kind of the idea of the materials with Meridian City Council January 19, 2010 Page 19 of 62 stone and a metal -- kind of a -- type of system and, then, the signage that greets you coming in and out of the park. As Don mentioned earlier, too, that the grand pathway that terminates at the amphitheater band shell, again, so the idea creating -- you see a similar type of material, the hard -- the masonry and the delicate nature of the metals. Again, I'll talk about that here shortly as well. This is the signature picnic shelter. Again, it's roughly 60 by 40, with a low lying wall that surrounds the shelter. This is located at the arboretum, as well as the recreation area and I'm going to talk a little bit about materials over here. What you're seeing to date is, you know, the continuation or the -- the repeating of certain elements within these structures and the idea is to tie these elements together with like materials and slight variation. So, where ever you see, you know, the stone or the strength of the masonry, we looked at using, you know, possibly, you know, real stone or cultured stone or other types of masonry materials and at the end of the day the one that we landed upon that we felt esthetically was going to maintain itself over time or be maintenance friendly is a ground face masonry unit and I think by doing that you have -- you have, for one, I think created a surface that's going to be easy to keep clean and I think is very attractive, especially the grounding finish of that, because it really pops the aggregate out and I think that's the idea is all these structures you will see are very simple in their nature, but the idea is to really make them explode with the texture of the materials. In addition to that, we also looked at -- or looking at doing most of the metal work out of this weathered steel or weathered metal in this case and, really, the idea is that this is a -- it's a heightening process of the weather and it's, basically, a rusticated, you know, metal piece and, then, once it's sealed it's sealed within there and the idea is to have this real rich -- I think a very interesting and timeless color versus something that's, you know, kind of coated or painted for that matter. We will probably still -- as you can see the shelter still has some accent colors, but the idea is to really keep it this rich rich pallet. And, in general, where you see roofing materials we are going to stick with the galvanized roof system, again, keeping very natural and very light and, then, very complimenting colors to each other. Hoaglun: A quick question if I might, Madam Mayor, for -- that steel, you said that is going to be sealed? Lindgren: That's correct. Hoaglun: So, there won't be any bleeding or any running of rust or anything onto the stone? Lindgren: Councilman Hoaglun, that's correct. Yeah. We looked into that. We -- talking with folks that do that here in town, Architectural Metalworks, talked to them extensively about that, and that was certainly a concern of ours is maintaining, making sure we are not getting bleeding all over stone, people, you know, everything. Hoaglun: It looks great. Thanks. Lindgren: Thank you. Meridian City Council January 19, 2010 Page 20 of 62 De Weerd: Well -- and I would like to make special note that the design team has taken special or extraordinary steps to make sure that what they are adding to the park is not going to create a maintenance nightmare as well and worked very closely with park staff and experts on these to -- to assure that they are really going for the legacy and the long term and looking at everyone's best interest on it. Lindgren: And that, Mayor, it's a great point, because that is a concern. I mean it's one thing that this park look beautiful and fresh at opening day, it's another thing for ten, fifteen, twenty years ago to maintain that integrity and that's certainly a concern of ours. And so -- and just moving on, these -- again, I'm not sure that these necessarily do the justice of the texture and the color of these, but you start to get the idea of, again, the repeating elements with the restrooms, again, the concession stands themselves, masonry, the accent color with the weathering steel and the galvanized metal roofing. And, then, the maintenance building, which is -- actually, in this case, this is actually -- because it's so remote and just more of a maintenance building, it's got a lot of the same elements that we are incorporating, a fiber cement siding board painted in that case. Just jumping ahead to the civic complex, the -- my screen is awfully squished this way. I don't know if you -- if you guys can see that okay. Sony. But, anyway, the civic complex -- these are the two -- I guess you call them the commercial buildings, if you will, of the complex. You will see the senior center at the north -- northeast corner of this area and, then, the library at the south, basically, connecting between those two pieces is the connecting plaza that will terminate at an art piece, which is the obelisk. Without getting too much into the program, basically, we have been meeting with the individual groups, we have had very productive meetings and are progressing nicely with the designs. Basically, just some real just beginning sketches of the senior center and library just to kind of give you a sense of direction. Really, the idea to incorporate some real natural materials has the buildings feel like they are, you know, part of the nature with a lot of contrasting hard materials and soft materials in this case, breaking -- breaking tradition of -- of these materials and incorporating in materials such as brick and wood like soffit material. And in the library itself. That lighter color represents more of a -- the masonry like we -- I described here that I have got with me in material -wise, and, again, very clean and simple -- simple forms, gables and shed roofing I think, just because it's such a dynamic and, really, having these two structures not feel that they are -- they are tied to the same complex, but they are not the same building, essentially. I'll tum it back over to Susan, unless -- or stand for questions if there are any. Hoaglun: Just -- Madam Mayor, one quick last question and that was on the amphitheater, I'm assuming we have got it wired for sound that if someone wants -- for microphones and that sort of thing, so we can have some projection out. Lindgren: Council Member Hoaglun, we are looking at both where some might bring it for remote. Really, the idea is that these are for smaller venues, so in terms of the extent where we go with -- with lighting and sound is still -- I think the details are being finely tuned, but, yeah, the whole idea is that there would be enough for projection, whether we decide to provide those hookups or have someone bring their own amplified Meridian City Council January 19, 2010 Page 21 of 62 -- amplifiers to the event, so those are things we are still kid of fine tuning, but are in consideration. Hoaglun: Yeah. I wasn't thinking of rock star -- rock concert staging or anything like that. Lindgren: Sure. Hoaglun: Something that you do have a microphone and things that can amplify a little bit, so -- Lindgren: And it's a great plan. Absolutely. Hoaglun: Great. Thank you. Lindgren: You bet. Thank you. Graham: Okay. I get to come back and talk about the fun stuff again. We have been working with Meg. It was great timing that she was here tonight and she's been extremely helpful to the park trustees and going through the art process. I personally haven't procured art in the past, so she's been really great in helping guide us in that. There is a lot of art in the park that is part of just the features of the park. Walt walked through some of them already. The entry is the first art feature that you will see in the park and that's a key element. But there will also be a memorial statute, which will be a bronze statute and there is an example of one there, although I think that's a miner and not a businessman or dairy farmer. An obelisk. We put out the RFP for an obelisk just today and there is going to be a series of them in the park, one near the band shell, one at the -- at the -- oh, yeah, at the civic complex plaza and, then, the other is in the middle of the labyrinth and I have to admit also that I didn't really know that an obelisk -- if someone would have told me, you know, like the Washington Monument I would have known what an obelisk was, but we are not necessarily wanting our artist to interpret it that specifically and I really like this example here from the Sidney Olympics, because we really are hoping that the artists that respond to our RFQ come up with some unique elements and not necessarily something that's heavy and blocky like the Washington Monument, although it could be. But I thought this was a good interpretation of an obelisk. Interpretive signage will also be an element of art in the park. There is an example there. We intend to -- Don will be creating those, much like your signage that you have in the plaza here, they are really another integral part of the story and of the art and he will be working on those to tell sort of the dairy farm historical perspective, but also there will be a placcard that talks about Mr. Kleiner's life and his -- how he ended up in Meridian and will lead you to the senior center and the library, one of which will house a small museum of artifacts of the area that has some of the old dairy farming equipment and so those will -- there will also be way finding signage, which is the bottom sign there that will move you through the park, so that you know where you're going. It's a large site, so we will have some of those opportunities as well. And they will all be in a theme that makes sense. These ideas here are just examples of other-- Meridian City Council January 19, 2010 Page 22 of 62 mostly of other places. The sustainability objectives, we have several for the park, but I think the primary one is what the Mayor has already mentioned in that we have been working from the beginning to develop a park that's maintainable, that's lasting, that doesn't require a lot of money and staff time and so the number one goal for sustainability would be to have longevity in the investments that we are making. So, we are looking at that both from the site and the structures and weighing the cost and the benefits and, then, understanding the maintenance and implications. One of the interesting things I'd like to point out is that the -- it's a wind -- it's a wind tunnel -- or, excuse me, a wind -- vertical wind structure and the lighting down in the lower comer of that is a structure that Trima in Portland has done. It generates wind power. It's solar lit. It's really interesting and neat looking and in some fashion could function as that obelisk feature that ties you visually. So, just a lot of different ideas of things we are looking at. And it all comes back to we have a budget, just like all of us in the city and in our lives and we have been balancing a lot of those things. We are currently at about 14 million six hundred thousand dollars with the park development cost. That's everything including our contingency, the design and construction fees. That leaves us about 400,000 in an endowment fund, which we'd really like to have between 500,000 and 750,000 in an endowment fund, which could be used as matching funds for future projects, it could be used to -- if there is vandalism of the memorial statue or other maintenance type things that are above and beyond what the city would normally do in their parks. So, we are hoping to keep that money and also be able to have an opportunity to match things that other folks may. want to come in with memorials of their family members. The schedule is really running starting this week even and we are working on the final design and into construction documents by the end of May. You will see us here -- I think Steve said in about a month or so for the development agreement modification, but we also will be back to talk -- or Steve will about the Red Feather parcel, which is immediately north of the park. There was a remainder parcel that has been -- that will be given to the trust and ultimately deeded to the city as part of the park that cleans up a northern comer that was between their fence line and our property line and just sort of takes care and gives us a couple extra acres of park. So, we will be back between now and May. Initial construction is expected this spring. You will see mass grading and some utility work ahead of the design -- ahead of the finer finishing treatments and, again, we see that happening as soon as the weather is dry for an extended period, probably April time frame. We do plan on having a formal ground breaking. It may come after the -- some of the mass grading, but we will talk Mr. Kleiner into coming back for that ceremony and we will do it up right with gold shovels and everything, just commemorating the beginning of construction. We expect construction to take about a year -- just over a year and to have the really big party in late summer, early fall of 2011 where we will have a grand opening ceremony and a dedication of the band shell and music and all sorts of things that we will be working on and coming back to you to talk in more detail about. So, that is the end of our presentation. I'm sure all of us are happy to answer any questions that you may have. De Weerd: Council, questions? Bird: I have none. Just looks great, Mayor. Dream come true. Meridian City Council January 19, 2010 Page 23 of 62 De Weerd: Well, I know there has been a lot of discussions -- you know, the work and the dedication to this project has just been incredible. I congratulate everyone that is working on this. I had lunch with Mr. Kleiner right after Christmas and, you know, this is kind of a once in a lifetime dream type of a thing that it's just really exciting that the city is a part of something this magnificent. But the team is really trying to look at it from every angle and looking at opportunities to the -- to leverage dollars to enhance the endowment, to look for other opportunities that others can also memorialize their loved ones in -- in this kind of fashion and Mr. Kleiner has wanted to open up that opportunity and seeing -- I think he's tasked the team to see how we can really roll that out and make it inviting for others to do something. Maybe, you know, most definitely on a smaller scale, but this is going to be a real treasure that I look forward to seeing revealed over time and so I just appreciate you being here tonight. Thank you all the team for joining us. Orville. Eldon. Eldon, I'm glad to see that you're feeling better and we look forward to continued updates. Siddoway: Madam Mayor? De Weerd: Yes. Siddoway: One final point to the construction -- to the maintenance implications. It is a drum I keep banging on and as we go through the design and trying to make sure we are designing this to last and with an understanding of maintenance, I have been tasking my staff to look hard at the -- the maintenance side of this and I anticipate being back in front of Council possibly next week with an update to you about the maintenance implications specifically. So, with that thank you for having us tonight. De Weerd: Thank you, Steve, and thanks again to the team. Any further opportunity -- this is your last chance for questions tonight on this project. Zaremba: It's not a question. Bravo. Hoaglun: Just a comment. Keep up the good work. It's great. Thank you. 2. Meridian Parks and Recreation Commission recommendations regarding amendments to the Pathways Master Plan De Weerd: Thank you very much. Okay. Steve, you're also the next item under 7-B-2. Siddoway: Thank you, Madam Mayor. There should have been included in your packet tonight a draft resolution, as well as some exhibits relating to amendments that we would like to make to the pathways plan. These are clean-up items. As you know, the Parks and Recreation Commission has been holding regular pathway tours and Councilman Zaremba has been along with us on those. Thank you. And as we have gone out in the field and looked at some of these things on site and talked about making Meridian City Council January 19, 2010 Page 24 of 62 connections and looking more specifically at constraints on the ground, we have come up with some clean-up items, five specifically, that we'd like to baring before you tonight. I will just give you a brief description of each. The first is along Linder Road, the connection along Linder Road to Eagle Island is envisioned. We want to keep it. The change is that we want to keep the separated multi -use pathway from the Paramount Subdivision north, but allow -- to clarify that bike lanes and sidewalk facilities south of there can -- can be the -- the pathway connection as an on -street connection. Through those already built -out areas we don't see requiring separated ten foot multi -use pathways through existing developed and landscaped areas. The -- the second is at Lochsa Falls near Heroes Park. On the map is depicted an on -street route. The commission, as we were in the area, we identified a more direct on -street route, so it's simply changing from one on -street route to another that is more direct from the existing ten foot multi -use path system in Lochsa Falls and connecting to Heroes Park. The third one is at Fuller Park, which is a Western Ada Recreation District park, but we do have a pathway -- multi -use pathway that goes through Blackstone, Coral Creek, into Fuller Park, and we were looking at its extension out to Ten Mile and there is a real pinch point there on the north side, so basic proposal is to cross the -- the facility, the Ten Mile feeder drain right there and move the connection to Ten Mile over to the south side of that facility. The fourth one is in downtown, which are also on -street routes and we noticed that some were disconnected and we were, frankly, just connecting them up, so we had an interconnected system and not a disconnected one. The final one is the river area up in -- up north where we have recently added land to our area of impact along the Boise River and that was added since the pathway's master plan was developed and a pathway is not currently shown along the south side of the Boise River and we would like to add one there. The Park and Recreation Commission has been discussing these changes at length and at their January 13th meeting just last week they passed a resolution to recommend to City Council approval of these changes and with that I'll stand for any questions and if Council is amenable we will put the resolution on -- for your Consent Agenda next week. We are not actually asking for approval of that resolution tonight, but I'll stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Bird: I have none, Mayor. Hoaglun: Don't think so. Zaremba: No. De Weerd: Okay. Siddoway: We will bring it back to you next week on your Consent Agenda. Thank you. C. Sanitary Services Company 1. Discussion on Solid Waste Advisory Committee Meridian City Council January 19, 2010 Page 25 of 62 D. Sanitary Services Company and Legal Department 1. Solid Waste Ordinance Discussion De Weerd: Thank you, Steve. Okay. Item 7-C is our Sanitary Service Company, SSC, and we have Nancy Mann here with us tonight. Mann: We do have a CD presentation and I am not an IT person, so I'm going to ask for some help. There we go and all I got to do is punch that little blue thing, uh? Siddoway: Punch the button to the right. Mann: Great. Madam Mayor and City Council, I'm pleased to be here this evening to present a ten minute overview of the work we have done in the last decade. It's really hard for me to believe that the Solid Waste Advisory Committee has been in existence for ten years and there is a few people in this room who have been with me for those ten years. People have come and gone off that committee, but Charlie's been around for ten years and Steve Sedlacek has been around for ten years and I think -- and me. I think those are the three that are the longest standing committee members. My name is Nancy Mann. I am not employed by Sanitary Services, I am a private citizen in the City of Meridian and Steve reminded me tonight that if I don't do a good job he's going to cut my pay in half, so I better watch what I say. So, I have to give credit to Samantha Miller from Sanitary Services for putting together this Powerpoint presentation, since I'm not an IT person, I'm a registered nurse, I can start an IV, but I can't run a computer. So, I don't know what else to say. So, with that said I will start the presentation, we will go through this very quickly, and, then, we will take questions at the end. About ten years ago, I believe -- Mayor de Weerd, I think it was your idea that we put this committee together. In the beginning it was very unofficial. It was the solid waste ad hoc advisory committee, and we just kind of got together about every quarter and tossed around some ideas about how we could improve solid waste services in the City of Meridian and it has now developed into a very formalized committee where up until December of 2009 we met once a month and this presentation will show you what we have done over the last ten years. So, we talked about we have been around since 2000. We served as an advisory committee to the City Council on solid waste issues and we came up with new programs. In the beginning we weren't really sure where we were going to go, but we put together this group of people, a private citizen of Meridian, which is me, the City Council members, Charlie -- like Charlie Rountree, who has been with us for a long time, the city attorney -- Bill, I believe you're the second city attorney that we had on our committee. Bill Gigray was the first one. Parks and Recreation director, public works director, billing manager -- Jaycee helped us out quite a bit in the past and a young person from the Mayor's Youth Advisory Council. So, we met regularly to discuss what new programs we were going to implement. Solid issues, ideas, and rate discussions in regards to Sanitary Services, cooperation with the City of Meridian and their rate structure. So, we helped with that also. The biggest thing that we have done, of course, is our curb side recycling program. When I first moved to Meridian in 1995, 1 Meridian City Council January 19, 2010 Page 26 of 62 moved here from Texas and the first phone call I made was to City Hall to find out where I could get my recycling bin and they said, well, we don't recycle here. And I was like, what, why not? And the comment I got was, well, we -- we did a little pilot program a year ago or so and nobody liked it, nobody liked to recycle, and I thought, well, how could you not like to recycle. That's like not liking clean air. So, just so happened that my ex-husband worked with Steve Sedlacek down at CH2M Hill and he got to know that I was very interested in recycling, so he asked me to be on this committee when it first came to be, so that's how I got involved ten years ago. So, at that point you were not recycling, but we started to work on that issue. So, that's why I hung in there for all these years. So, we started the curb side recycling program in 2000 and I cannot say enough about Sanitary Services. I got to give them a plug, because I think there are so many people in this town that do not realize when we put that program together it really was Sanitary Services' idea that the revenue that came off the recycling bins on the curbs would go into a special community fund program, so that we could buy really really cool stuff for the City of Meridian. Some of their competitors in the valley, the curb side recycling revenue goes directly to the trash hauler. In this case, you know, they could have very well designed this program so that they kept all that money, but they didn't, they gave it to the city and we have done some tremendous really neat, neat things with the money. So, I can't say enough good things about how this program was designed to put that money aside. It's -- I have a whole list here of where the money has gone and we won't go into details, but I'm going to highlight just a few of them. So, thanks to SSC for making City of Meridian a better place to live. We've spent over 300,000 dollars to date throughout the City of Meridian buying really nice things for the city. People would put in applications for requesting these funds and one of the things we did for the committee -- or in the committee meeting was to get together and decide how much we were going to give to which applicants. There were -- the application process, they -- they had to -- it was a one-to-one match on the funds, so if the people requested 10,000 dollars, we put in five and they put in 5,000. The project, of course, had to be within Meridian city limits. It had to -- this was important. It had to contain recycled material in the actual item of the project, so if somebody wanted to buy park benches they had to be at least 50 percent made from recycled material and had to be proven in the application. So, after it was approved and the item was built and installed, a sign had to be placed on the item in the park or where ever in the city to prove that -- or to show the public that if you recycle this is -- this is what happens in the City of Meridian. So, it really helped to, you know, stimulate people that live in Meridian to recycle in their homes, so that they could see what they were getting out of that. So, here is some of the neat stuff that we bought for the City of Meridian. This is a play set over at Bedford Place Subdivision. This is a reader board over at Sawtooth Middle School. When you drive by you would never think that it came from recycled materials. This was a very creative project that was requested and we struggled a little bit whether we could approve funding for something like this, but 52 percent of that sign is made out of recycled material and we also required that they run recycling verbiage on that sign, so when you drive by it will say recycle, exclamation point. That every time I drive by it I'm like, yes, I hope everybody's reading that when they drive by. So, we paid for that. Or half of it. Meridian -- the Idaho Food Bank here in Meridian, I know that you talked about giving them some money earlier tonight. I believe we gave them about 35,000 Meridian City Council January 19, 2010 Page 27 of 62 dollars and when the request first came in for this project we were also -- we struggled a little bit over this one. How are we going to -- how are we going to justify giving them this money. Well, it turned out that we put money into funding their van, helping the van that goes around town and picks up food that would otherwise be thrown away and go to the landfill. Instead we kept it here and we are feeding people in the City of Meridian. So, we actually gave them money twice, two different separate periods of time, and you can see on the side of the van it said Meridian's community recycling program helped to equip this vehicle and, low and behold, see it drive around town and people get to read that on the side of the van. So, that was a very creative way that we spent some of the money in town here also. This was another cool project and we had a local artist, Bemie Jestrabek-Hart, who made this sculpture out of recycled scrap metal from neighborhood clean ups that went into our recycling bins and this was a very neat project that was a very visual presentation in the City of Meridian. Some of the highlighted amounts that we spent -- I'm just going to read the ones over 25,000 dollars, which are significant. The very first item was down in Storey Park, that very large play structure that you see down at the comer at Storey Park, was 31,000 dollars. The Bear Creek Park playground equipment was 28,000 dollars. Adventure Island playground, we paid for the playground surfacing material up there, which is made out of recycled material. Twenty-five thousand dollars at Storey Park for bleachers, 19,000 one time to Idaho Food Bank and, then, another -- I think they got another 15,000, and lots of money went into Meridian Parks and Recreation. Steve was really happy when he figured out that he could get some of our money. So, we gave a lot to the parks department to pay for playground equipment all over the city. And that's just a highlight. We've spent a total of 325,100 dollars over the course of our program. The other thing that we did is we wanted to promote recycling within the business community in Meridian, so a few years ago we decided we were going to give the environment at work award and people would apply to our program, because they were recycling at their businesses. So, the first one was given out in 2008 and here, again, the business had to be located in the City of Meridian. They had to be able to document they were recycling on site at their businesses. They had to be a business for at least one year in Meridian. Of course, they couldn't have any environmental actions against them. And they had to be visited by a -- the SWAC member, which just happened to be me. I went out and talked to all neat people. So, in 2008 Crucial Technology here in Meridian -- I was very, very impressed with what they are doing over there. They virtually have one dumpster for their entire business. They recycle like 98 percent of everything that goes through that plant. It was very impressive. So, that was our first year. And honorable mention we had the teacher over at Meridian Academy Jeremy Whitman, he's got those kids recycling everything over there at Meridian Academy and we also gave him money for some library tables, picnic tables, and trash receptacles over there also. This year we had a really nice showing for our applicants and Pro Build here in Meridian won with the award for 2009 and I was very impressed with what they are doing over there also. They recycle a lot of goods over there on their property and this is a picture of Tracy Skidmore and Justin Solom from Pro Build. They are doing a very great job over there and, then, this is Lorraine Sigler from her own individual company called In Through The Outdoors where she recycles a lot of materials into really nice reusable items. So, here is the big thing that we have done this year. I'm sure you're all aware that we have Meridian City Council January 19, 2010 Page 28 of 62 gone from our individual containers at curb side to commingled recycling in the City of Meridian. This transition has occurred, really, for a number of -- a few number of reasons. Mostly because we have got to get people in the City of Meridian to start recycling more. We had a pretty good participation rate when we had to individually separate our plastic, our paper, our aluminum cans and tin cans, but now we are throwing everything into one big bucket and I understand from talking to the folks at SSC that the program is really picking up. Since we -- since everybody can just throw it all in one big bin, there -- they have requests for up to 100 new carts every week. So, the amount of product that's going over to Western Recycling is really tremendous. And the reason for this is coming down the pike here very shortly we are going to have, you know, can limits, you are only going to be able to put out so much with your trash collection, so we have got to encourage people to recycle, so that we can get more out of the waste stream, so we have to take less stuff up to the landfill. So, the commingled recycling program started in 2009. The committee, basically, put this together with SSC's help and so we don't have to separate it anymore and we can go to a fully automated cart system. So, I'm sure you have all been driving around town and, hopefully, you're all participating also. I know personally I live alone and I recycle just about everything in my home and I'm amazed at how full I get that 95 gallon cart by myself. I have some teenagers blowing through and some friends, but everybody in my house knows they better not throw anything away that could be recycled. So, it's going to be easier for residents to recycle, because everything goes into one container, you don't have to separate it, you just roll it out to your curb and it's also much safer for SSC employees, because they don't have to pick up bins and it's going to be a lot safer for them. So, here is just a nice picture of what the new recycling truck looks like. It's completely automated. The driver never has to leave the vehicle. Less chance of injury. And very convenient, actually, for homeowners. Okay. The disadvantage. Here is the bummer of this whole thing. I'm really excited that we are going to recycle more in Meridian and we are going to be driving less of it up to Hidden Hollow landfill. The problem is is that the revenue that's going to be generated from our curb side recycling program is, basically, going to be negated and we will no longer have this wonderful community recycling fund like we have had for the last ten years, then, the money, basically, is going to be going away. So, I'm really sad about that, but it's just kind of a sign of the times and we need to move forward and get — get more recycling material over to the recycling outfit. So, unfortunately, our community recycling fund is going to be pretty much gone away. The other thing that we paid for, which, unfortunately, we forgot to put in this presentation is our household hazardous waste collection, which used to be every two weeks, it's now weekly, because there has been — people just showed up tremendously for that. We were amazed at how much stuff showed up over there that ended up not going to the landfill, which is a huge environmental hazard. And the revenue from the curb side recycling also paid for the cost of that household haz- mat collection. So, that was a huge environmental asset that came out of the program also. So, I already talked about what we have done. We started curb side recycling. It's evolved over the years. We generated this recycling fund. We bought great stuff for the City of Meridian and a few months ago we kind of were winding down and rolling out the curb side recycling with the commingled carts and we kind of felt like we had done — done our job, we did some great work over the ten years and we weren't really sure Meridian City Council January 19, 2010 Page 29 of 62 what -- what our use was going to be now. I'm sure doctor -- doctor -- in my medical brain -- I'm sure Mayor de Weerd may have some ideas about this, but at this point we thought we were, basically, going to be shutting down the Solid Waste Advisory Committee. I guess time's going to tell on that one. I have been very happy to serve on the committee. It's been very interesting for me as the public citizen on the committee, I've had a great time with my partners in crime at the committee. I kind of got the nickname of the Trash Queen here in town. I hope I don't lose that. It's been kind of fun. Got my mind off my medical world that I usually live in and it's been a privilege being on this committee and I'm really kind of going to miss hanging out with these great folks and I'm really happy when I drive by and see all the play structures and the park benches and the trash cans and the soft fall at the playgrounds, knowing that we did that. So, thank you very much. Any questions? De Weerd: Well, Council, before I ask for your questions, you know, certainly Nancy's passion about this has helped -- really has been a driver behind a lot of the programs and the results that you have seen and first I'd like to commend you for that. You have been that one constant face on those committees and certainly you and our private partner SSC have been tremendous to work with and you are correct in your assumption and -- do we have plans for you? Indeed we do -- that not so quickly we will disassemble this talented and passionate group of folks, but I think that the city environmentally is really rolling out other programs, we are looking at partnerships with SSC in composting perhaps. We have some more to see through in recycling and certainly the automated pickup. So, I believe that there is still tasks at hand that we could use the passion and expertise of this committee to continue to look forward to and it may transition and change its profile during that task, but that will roll out over time as well. So, I hate to let go of people who are passionate, who get results, and look forward to -- Mann: Well, I'm not moving. De Weerd: I know. And we will hunt you down if you did. But we look forward to your continued service. So, Council, any questions for Nancy? Hoaglun: Just a quick question, Nancy. And I don't know if this is -- you're the right person to ask, but, you know, the recyclable market is a market and there are fluctuations in that. Mann: Yes. Hoaglun: Where are we in that process right now? We know it's dropped significantly from where it was, but -- and I -- Mann: I'd refer that to Steve when he gets up to talk. And historically over the -- all the years we have been collecting the fund money, every month the amount that we would be paid for the recycled material did fluctuate. So, we never knew exactly how much was going to be coming in, but as you can see, 325,000 dollars over -- over nine years. Meridian City Council January 19, 2010 Page 30 of 62 Hoaglun: Yeah. And that's -- Mann: So, we did okay. And do keep in mind that -- I don't want to say -- I don't want to reiterate too much, but that money could have not gone to all of us, but gone to the contractor, as it usually does in most communities in this country, the revenue could have been kept by SSC, but because of the way this program was designed, all the citizens of Meridian did get the benefit from that. Hoaglun: Well -- and just to comment on that, you know, that just speaks to the partnership that we have with our companies and businesses in Meridian. I mean SSC's a great business to have and you're just a continuation of a theme, I think, that we see in this city. You know, Meg Glasgow from the Arts Commission was up earlier, here is a volunteer, a business person giving of her time and efforts to make the city a better place through arts. I mean Kleiner Park, I mean here is a 15 million dollar gift someone is giving the citizens of Meridian and now you, Nancy, were working nine years in creating a recycling program and getting citizens involved and making it blossom and working with the company that wants to see it succeed and willing to forego that as revenue, but turning it back in the community and I guess that's what makes Meridian so great. I mean we just got people who come out of everywhere to work and make this a great community. So, all I can say is thank you, appreciate everything you have done and knowing the Mayor like we do, yeah, you're going to be stuck with something, so -- Mann: Okay. Thank you. De Weerd: Well -- And, Nancy, keep in mind that that 225,000 dollars with the one-to- one match equates to over 650,000. Mann: Yes. De Weerd: So, it's pretty exciting to see that investment into recycling -- Mann: Trash into treasure. De Weerd: Trash into treasure. Thank you. Steve, please. Sedlacek: Madam Mayor, Members of the Council, just to answer your question, Councilman Hoaglun, the -- the recycling markets are still down. We are paying ten dollars a ton to get rid of the material that we are collecting curb side. So, last month we paid about 2,500 dollars to get rid of that material and that was material that we used to sell for about 10,000 dollars. So, we've also, then, taken over the payment for the household hazardous waste cost, which is about 3,500 dollars a month. So, you know, even if the recycling markets were positive and if they would pay us for that commingled material, even if they got to a positive ten dollar amount, it wouldn't cover the household hazardous waste payments, which is what it used to do. So, we are a Meridian City Council January 19, 2010 Page 31 of 62 ways off from -- in this economic cycle we are in to getting back to the right side of the ledger, if you will. And let me just correct -- not correct one thing, but just add a comment. Councilman Bird's been around for a long time. I just would like -- back in 1999, 2000, when we were talking about recycling, we actually did present to the Council the opportunity that Sanitary Service could keep all that money or the city could keep it and -- well, the Council -- and I'd like to recognize Councilman Anderson, who was a Councilman at the time, was very adamant about, you know, that that's the city's money and it should come back to the city. So, it wasn't all altruism on SSC's part, I should say that. De Weerd: Yeah. I think three of us were -- in this room remember that conversation. Bird: And, Madam Mayor, let me say something before Steve goes on. Even though we didn't -- you know, we wanted to share it — Sedlacek: Right. Bird: -- you guys certainly didn't have to share it. You know, that come out of your profits and I can't say enough about how much I appreciate all the money that that has turned back to the community and like the Mayor pointed out, you give back 325,000, which -- which we matched and I know what the legion field -- the 25,000 we matched a little more than that, so it did go over the 650,000 and that -- that's a nice increase and the volunteerism and stuff that we have got. I can't speak enough about your company. You guys are just so first class. Sedlacek: Well, thank you very much and I think that that's what causes people to recycle more when they know it's coming back to the community and that was the whole idea and I think that's what we accomplished. Bird: Yeah. When we started in '99 it was -- we started talking about it, it was -- it was an idea that we didn't know if it was going to fly or not and neither did you. De Weerd: Now, Steve, as far as participation goes, I know that when we had the -- the sorted recycling program our participation numbers were fairly high, but now that we are doing the commingle, how -- how is that working? Sedlacek: We -- well, when we had the -- Madam Mayor, when we had the source separated at the curb in the green bin, we had an equation that we used to estimate the participation. And it was -- it's kind of inexact, to be frank. But our participation rates based on that were pretty high, 80 percent or more. What we are finding is the actual volume -- if you're just looking at weights, the amount of material that we are getting out of the waste stream through recycling has gone up at least 50 percent and maybe more; correct? Yeah. So, that's great. So, equating that to the number of houses I'm not exactly sure, because now we don't pick up every week, we pick up every other week, so people, you know, don't -- they do not set out, they set out every other week. So, hopefully, when we go to fully automated we will have an actual indicator -- we will know Meridian City Council January 19, 2010 Page 32 of 62 exactly the number of homes that have the recycling carts and we will assume that they are all participating, otherwise, they wouldn't have one. So, we will have a much better, more accurate account then. But we are -- we are handing out so many carts, you know, it's just growing and growing every week, it's hard to know the exact number. De Weerd: But we estimate it approximately an 80 percent participation on the curb side? Sedlacek: Yes. Yeah. I think -- De Weerd: Phenomenal. Yeah. Bird: Madam Mayor? De Weerd: Yes. Bird: I would think you would have at least or more -- I mean on my neighborhood, now that we have got the commingled, I mean it just -- the -- instead of three houses along -- out of our six, five of them have got those sitting out every other week. Sedlacek: That's right. Yeah. Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: I find that I find more things that I can put into the commingled recycle bin as well. I just -- from the earlier program to this program for the couple of three or so months that we have been doing it, I have my actual go to the land -- go to the landfill trash down to almost nothing, like a tall kitchen garbage bag does me a whole week. Sedlacek: Well, we are going to -- Councilman Zaremba, we are going to have a rate structure for you in May that will help you out. De Weerd: I'll give you my kids and, then, I can say the same thing. Bird: I'll go for that. We are a lot like you. One garbage bag maybe once a week. Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: Now, I'm guessing that what we have been talking about most of the time is residential recycling and waste stream and stuff and there has been mention of -- of businesses that are recycling. How is that handled? Are they charged for a dumpster Meridian City Council January 19, 2010 Page 33 of 62 to recycle into or -- and, then, they put their regular trash in a different dumpster or -- it's not free to them I take it. Sedlacek: No. Madam Mayor, Members of the Council, and Councilman Zaremba, the commercial recycling is commingled also. We provide a five cubic yard front load container for a particular business. They will move one dumpster for recycle and, then, garbage and they have to pay for both, but the idea is that there is a reduced rate, because there is no landfill fee on the recycling, so there is a reduced rate for that five yard container and, hopefully, what they do, then, is reduce the frequency of collection on their garbage container and it works out that they might save a little or break even and we tried to make the rate structure such that there is an incentive to do that and we are getting more and more business to do it. But they do it to pay for the container. Hoaglun: Madam Mayor. Steve, just a question. With the rates for the recyclable materials where they are right now and you are operating a business, not a charity, how long will you be able to sustain these rates and not having to do something to the rate structure? Sedlacek: Well, I'm not sure I know the answer to that question. Western Recycling tells me that things are getting better, not worse. When we first were proposing this program the economy kind of pitch into the ground a bit and I was told when we were starting that this might cost 30 dollars a ton to get rid of the stuff. Well, landfill fees are about 20 dollars a ton, you know, they can start thinking, well, why are we recycling if it's cheaper to throw it away? Well, as it turned out it's only ten dollars a ton and the recycling companies are being good to us, they are trying to, obviously -- if they jack those prices up people stop recycling and, then, they would go out of business. So, there is tension there, they just can't raise the rates willy nilly. I think if the economy recovers we are going to be fine. Or I shouldn't say if, but when the economy recovers those commodity values will also recover and I think we will be fine. Also, if Western Recycling constructs the facility that they want to construct near Costco and they start segregating some of the material and selling it and not having it go through a middle man, that will help our commodity pricing also. So, I think we are okay. If we are not, we will come and talk to you. Hoaglun: Okay. Thank you. De Weerd: How -- I know how the roll out has gone, it's kind of gone a little bit -- not as smooth as we had hoped, but I know that Councilman Bird had stressed that he would like to see a public education program. I know that Samantha is working in getting out information via the internet and through mailers and inserts. How is that public education program going and are you starting to see things settle? Sedlacek: Oh, as far as the commingled recycling program, Madam Mayor, we are finding it's settling out. People are -- you know, we were inundated with phone calls and everyone wanted their cart that day and we just could only hand out so many at a time and we are trying to keep track of the serial numbers on the carts and what addresses Meridian City Council January 19, 2010 Page 34 of 62 they go to, so there is a large database issue we were dealing with. That's all calmed down now. The next crisis, if you want to call it that, or bump in the road will be when we hand out all of the waste carts for waste collection, automated waste collection in, you know, Mayish. The same problem is going to occur, you know, someone's going to order a 65 gallon cart and we are going to deliver a 95, because someone wasn't reading their piece of paper properly or -- you know, there is going to be hiccups, there is going to be human error involved and we are going to do the best we can and get -- put extra people on the street and get those -- get the right carts to the right customer. I don't know of any other way to do it. You know, we -- I think for me one of the most frustrating things is getting the information out to the public, getting the public to read it, you know, getting the public to go on the internet, maybe, and sign up for a cart. Very few people did that when we did the recycling carts. Something like ten percent of the populous did it. Well, that's a start, but I mean if a it's just difficult to get people's attention sometimes. Bird: Madam Mayor? Steve, getting this out to the public, what about a couple of fliers say in March and April in our water bills -- I mean I know you can lead a horse to water, but you can't make him drink, but at least I feel -- and I know you guys feel better -- at least we know we have tried to get it and I had no complaints on your recyclable the way you got the carts out and stuff. A couple of people called me about the slowness of getting it out and I said, hey, they have only got so many men and so many hours and they understood it, so -- Sedlacek: Councilman Bird, I think Samantha has already arranged to have those fliers sent out; is that correct? Yeah. We are always looking for new ways to reach the public, whether it's -- whether we had TV ads or spots when we did the -- when we did the commingle recycling. We have had radio spots. I'm not sure -- I mean I'm not really into Twitter and Facebook and all that. Maybe I should get into that. I don't know. I don't know if that's more effective -- I guess the -- maybe the more avenues you use the more effective you are, so maybe there is something we could do. I'm not sure. Nary: Madam Mayor? Madam Mayor, Members of the Council, I don't know if this is a good time to transition to the topic, but it's definitely related, but on the ordinance itself, one of the recommendations that we have is to continue the Solid Waste Advisory Committee, at least for a while longer, as we attempt to deal with the different issues and one of them is the public input and how do people have an opportunity to address what issues may be out there. I mean we have -- my staff and myself and the clerk's office have sat down with SSC to try to spot issues early. We have to amend our ordinance to address an automated collection system, because it's different than what exists today and so in anticipation of that we have had this discussion. Well, there are a number of issues that can affect the public and the solid waste committee at least is a tool that allows people to have some opportunity to come and voice their concerns that is at least different -- I know when we have done other things and I think SSC did with the -- with the program in doing public focus meetings, again, it's a tool. Sometimes people get there, sometimes they don't. Sometimes they -- no matter how many meetings you have we still have people say we had no idea this was going on and when Meridian City Council January 19, 2010 Page 35 of 62 did you sneak this by. I know Mr. Simison from the Mayor's office and I looked at some of the content of material to put in the fliers and want to have the discussion with SSC on maybe, again, how we can get the right information out at the right time, but, you know, we identified some significant issues in trying to create a change, an amendment to the ordinance, and if you look on your packet -- and I don't know if Mrs. Holman can get the picture up from the -- the presentation that was just done by Nancy, but there is a slide that shows -- and it's titled advantages. It has a picture of the recycling truck, which I think is the same truck that -- type of truck that the trash is going to be used for, isn't it? Sedlacek: That's correct. Yes. Nary: And this picture -- this picture exemplifies probably the most significant issue we -- we felt we had to address in this ordinance and we felt that the solid waste committee may be, again, a tool to get some public feedback about it, but when you get a chance to look at this photo, it has a picture of a recycling cart next to a trash bag and, then, a picture of a recycling truck that has one person in it and an arm that picks up the recycling container. So, if SSC is going to operate the majority of their system with a system that has one person, then, it's really impractical to have bags next to them without it having some consequence or cost to the program, because that bag isn't going to get thrown into that truck by a single person, it's got to be put into the cart to, then, be emptied into the truck. So, that takes more time and effort and slows the process down. It doesn't mean that we can't deal with the fact that people are going to have extra stuff at certain times of the year and that's another discussion point as to how do we deal with whether it's yard materials in the summer, leaf materials in the fall, Christmas materials in December, but there is always the need for extra things and if people have to pay a cost for that, how do we make that cost fair, how does SSC account for it so it can get billed properly, how do people gauge what they actually are going to need long term week in and week out. I mean this -- I believe that's a 95 gallon container in this photograph. At least it looks like the largest one and so not -- the whole idea of this program was to allow people to, then, pick the garbage trash receptacle more relevant to what they use. If they don't have a lot of trash, they can, you know, use a smaller receptacle. If they have a lot, then, they can use a larger one. I would agree with the other comments that even though I have a household with a lot of people in it, our recycling container is full every other week. Our trash container is about half full every other week and we have a 95 gallon container. So, people can recycle and people can do this if they want to, but to try to give people the ability to, then, pick the size that fits their lifestyle, then, we have to deal with what occasions when they guessed wrong, when they have either yard waste, leaf waste, something else, how do we deal with that. So, that's a discussion point that we would like to vet out in probably a committee environment and, then, bring a recommendation back to you at a future workshop, so that we can stay on track to implement this program, either beginning of May, middle of May, whenever we can really get some of these issues decided. There is some other issues, but that was probably the biggest one is how to deal with the extra. Some cities have overflow stickers, they allow people to purchase individual stickers. Again, it's the same problem. You can put a sticker on this bag, but Meridian City Council January 19, 2010 Page 36 of 62 you're always going to have people that are going to say, well, my neighbor stuck it there, it wasn't mine, it's somebody else's, I'm getting billed for it, its somebody's -- you know, or it doesn't get picked up. I mean trying to figure out what's going to make the most sense for folks, make it as simple as we can for people, but, again, allow them to account for it, make sure it gets billed properly, and those are things that we think the solid waste committee could probably be of an asset to the city to have an opportunity or forum for folks to have this discussion. I'd like to have a meeting in a couple weeks if we could, if that's the pleasure of the Council for us to do that. Sedlacek: Could I interject just one point. I think we are prepared to be online and offer 65 gallon and 95 gallon cart sign-ups on the internet right now, but the one question that everyone has is what's the price and we haven't really come back to you with any of that. We talked to you last June I believe it was when our normal annual rate change was supposed to occur, the landfill was in flux, the CPI had gone negative, we decided to keep rates the same for now. We need to come back to you and say, okay, landfill rates aren't going up, I think we know that now. We want to implement in May, what would the rates be, and give you a suggestion. If that's something that the Solid Waste Advisory should look at, we -- we can do that. Typically a rate structure would be something that that -- that's something typically Sanitary Services does with the Council outside of SWAC, but this -- this issue is different. We have to deal with many many rate issues about is there a base rate we should -- everyone should be charged, even if they are on vacation? Are we going to allow plastic bags or just garbage cans? Are we going to have a tag system or not. I mean there is many, many, many, many issues. So, it's probably very appropriate that that -- those issues go to the solid waste committee. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I was going to say this when Nancy was up here, but she got down too fast. I think -- I think this SWAC committee has got to stay in place strictly as a buffer, and advisory. As far as a cost and stuff, I think you can talk to them about it, but it has to come down from what your costs are. You have got to determine what you have to have to stay in business. And I, for one, certainly don't want to lose you, because as far as I'm concerned you're the best trash company in the state of Idaho. We have little or no complaints, if any. And when we do they are handled immediately by you or Doug, so -- but I think that committee -- I would love to see it stay in place, Mayor, and be an advisory and a buffer for -- they can do a lot of stuff for us. Sedlacek: Thank you, Councilman Bird. And we don't have to meet every month either. We can certainly change our schedule to meet the needs or the requirements that we have. Meridian City Council January 19, 2010 Page 37 of 62 De Weerd: I think if it's to address some of these pressing issues, probably would want to keep that monthly schedule until this is kind of past and, then, quarterly until we see, really, how it defines out. Mr. Zaremba. Zaremba: I was just going to support the idea of the Solid Waste Advisory Committee continuing. I'm sure there are long term needs that we can find for them. In the short term this isn't a very important one. I personally don't have a clue what you ought to be charging or anyway to figure that out. So, we try and take your word for it, but if the SWAC can -- if you can convince them and they make a recommendation to us, I think I would be much more comfortable with that than trying to guess on my own. I would say on the educational materials that you have put out, the things that I have seen so far, brochures and things that I get sent online, I understand and maybe that's because I already heard the discussion before I read it, but we do need to be careful to things that go out to the public that haven't been in our meetings. Robert showed me one a little bit earlier tonight that said you can save money by doing the recycling. Well, that isn't true yet. That may be true in May. Sedlacek: Correct. Zaremba: But I -- the timing on when that message gets out needs -- needs to be very careful. It's a good message for May, but it wouldn't be accurate to put that out now. So, that's -- that's one thought. One other thought is years ago when I moved here I came from a place that had a commingled recycling and I had to learn the little green bin. The first time I put it out they didn't pick it and there was a nice little note on it that said you have to take the caps off the bottles and I think I had mixed a couple of things that needed to be in -- in separate brown bags that I hadn't done. It was a learning process for me, but I would see some anticipation of needing that. As we go to the different size bin and the charge based on that and not just picking up everything you put out, when somebody puts a sofa out there or a partition wall that they have tom down, somebody needs to be following the truck around putting a little tag on it saying we could not pick this up and here is why and here is what you have to do with it. I think that would help. Sedlacek: Councilman Zaremba, the future rate structure might state that we will pick it up, you're just going to get charged for it. Zaremba: Okay. Sedlacek: For example, there might be a one dollar -- if you put an extra can out, it will be an extra dollar. Zaremba: But how would you pick up the sofas if somebody threw a sofa out there? Sedlacek: Well, exactly. We do have bulky items that we are going to have to deal with and those would have to be specially collected and we would have to tag them. You're correct. And who do they call and what kind of truck picks it up and what day of the Meridian City Council January 19, 2010 Page 38 of 62 week would it be and all those questions will come up. And, you're right -- I mean in our brochures now we do have a bulky item paragraph that talks about calling us and we arrange collection and we will certainly hand that out again. Zaremba: Thank you. Sedlacek: Again, it's frustrating for me to get people to read your material and I'm guilty of it, too. I get stuff in the mail every day and I just -- I toss it. I toss it in my recycling bin. Zaremba: Well, I think my point was -- Sedlacek: But it's hard for me to even get my attention on my Idaho Power bill or my Intermountain Gas bill or any of that. Zaremba: I learned after I made the mistake, because you gave me the right response and I appreciated that. So, I, very much like everybody else, appreciate the work you do and how cheap you have made it to -- for the citizens, including myself, and how careful you are with all of that and -- but I also wanted to say I appreciate the educational stuff, so -- De Weerd: Well -- and I think one thing that we learned with the commingling is maybe that the sticker on the lid that -- that tells us what can be put in there and what can't and, you know, whether you're an A or B, so when I look at my little calendar on my refrigerator, because that's where it went, I at least remember what week is my week. But one other thing -- and I know there has been some angst of people with larger size yards, they are wondering what they are going to be doing with their yard material with these changes and if we could even look at working with maybe our parks department or one of our departments, certainly our office, to look at public education classes in composting. You know, I'd love to compost. I'm quite -- I have asked Councilman Hoaglun to give me a class on composting and how I do it, because I know I'm going to be one of those with a bunch of yard stuff and going what do I do with this and so as we look at that and that's going to be something perhaps your committee can -- the SWAC committee can discuss, is how can we start making things easier and more understandable and what do we do with our waste and how -- how can we minimize what that is. Sedlacek: Madam Mayor, Members of the Council, there is also a master composters program in Ada County and I'm sure they would be happy to come out and give classes on occasion out here. We actually at one point had a master composter sitting and giving out information at the household hazardous waste collection on Monday and so there were a few people that came by and talked to her -- not a lot, but some. I mean this is going to be small steps to get to -- De Weerd: I'm still driving around with my hazardous waste. I need to dump it off at some point, but -- Meridian City Council January 19, 2010 Page 39 of 62 Sedlacek: And that's correct. Not everyone goes to that event and maybe that person wasn't there on that particular event. So, it was a little bit maybe — maybe it needs to be more regularly scheduled and to help people get lined up with composting and some other alternative mechanisms or even mulching your grass, rather bagging it is an issue. Why not do that? Not that many people do it. It's fine to do it, so -- De Weerd: But there will always be questions that we have had that at the town hall meeting, you know, and our Public Works director gave a very funny answer, but, you know, on what can you put down your garbage disposal, what do you find at the sewer treatment plant and he had some disgusting examples, so -- Sedlacek: Madam Mayor, I thought that was going to be a garbage collection question and I was glad it went to the Public Works director. So, anyway, I was ready to answer, but it wasn't one for me. Bird: Madam Mayor? De Weerd: That's great. Mr. Bird. Bird: Well, while we are on it, I'm glad you brought that up. I publicly want to -- I personally want to thank Doug and Steve for their participation and Samantha for their participation in all our city functions. Anytime we have had something like a town hall meeting or something they are right there with their display and willing to answer any questions and they certainly don't have to do that and I -- I certainly appreciate our partnership with you guys. I'm probably one of the few that has a little bit of background with the former -- former one and so let me tell you something, you guys make it nice on us and I appreciate it, Steve. Sedlacek: Thank you. And, Mr. Nary, I didn't know -- were we planning to go through the slide on -- I didn't know if Andrea was going to be here to present -- Nary: No. Actually, what we did is we -- we did create some notes, Council, on what we have discussed on trying to come up with the ordinance and get some feedback from you. If you would like, we can go through some of those things, if you'd like us to use the solid waste committee first to vet those out and, then, bring back a recommend to you, we could do that. Bird: That would be my -- De Weerd: Yes. Bird: Mayor, that would be my preference. Meridian City Council January 19, 2010 Page 40 of 62 Hoaglun: And just a question, Steve, on the Solid Waste Advisory Committee, making this transition to that type of format, is that something you're willing to work with, too? I mean are you in favor of that? Sedlacek: Absolutely. Councilman Hoaglun, I -- we are here to do what you want us to do, whatever you want us to do. We have had a lot of discussions on the solid waste committee about what it is we do want to be when we grow up, I guess. You know, we talked about maybe this should be more broadly based than solid waste. Maybe it should be environmental issues, which sort of start getting into, you know, the Public Works arena, you know, but composting is going to be an overlap, you know. Basically, we are here to serve you and the citizens and whatever you want us to do we are happy to do that. De Weerd: We will work that through. Hoaglun: I like the idea and I think it would be good and we can start there and see what -- see where it goes. Sedlacek: Right. Thank you. De Weerd: Okay. Thank you, Steve. Thank you, Samantha. And thank you, Nancy. We look forward to your continued service. Nary: Just when she thought she was out, we pull her back in. E. Planning Department 1. Transportation Overview - Presentation by City Staff on recent involvement with various transportation Studies, Construction Projects, Funding Opportunities and Priority Transportation Projects. De Weerd: I have been warning her about this for months. Okay. Item 7-E is our Planning Department and, Caleb, with our transportation. Hood: Thank you, Madam Mayor, Members of the Council. Time for my by -monthly transportation update for you. There is not too many folks left in the audience tonight, but I did want to point out that the memo that I'm going to be using as my template from my presentation tonight is also available online on the website, if you want to follow along, because I'm not going to touch on all of the projects that are listed in the memo, but I do want to highlight a couple of those projects and answer any questions on any of them, even if I do skip over the one maybe you had a question or a comment or a concern about. So, the second bullet point in the memo that was provided to you last week for the packet was an update on the Transportation Task Force. We met on January 7th to discuss the rerouting of the 42 bus, which is an intercounty route through Meridian, starts in Nampa -Caldwell and terminates in Boise and does a return trip in the Meridian City Council January 19, 2010 Page 41 of 62 p.m. We will -- I have prepared a draft letter and will be sending that -- our recommendations to VRT about the rerouting of the 42 through downtown, which currently -- it just goes through the Winco, Home Depot business park there, Corporate Valley Business Center, and back out towards St. Luke's. But we are going to request that they route it through downtown and, then, by ISU and Joint School District No. 2's administrative offices. So, it even skirts that today. A draft B of ACHD's five year work plan was also discussed by the committee. The committee did make some recommendations to the City Council and recommending some comments to be sent over to ACHD. That's, actually, the next agenda item, so I will stave off any further comments on that for right now. And, then, we are going to push back our next transportation task force meeting a couple weeks, so members can attend the State of the City address. The next one that I wanted to talk about is stimulus two. It doesn't really have a name yet, but there is another looming stimulus package in Washington, like ARA phase one or the America Recovery Act stimulus, it's anticipated that funding for stimulus two -- any projects will need to be shovel ready and, in fact, they are even talking about tightening up the timelines and really being ready for big contracts, plus construction so people can get to work. I did want to highlight not only that potential first stimulus two, but also a letter that I received today that was addressed to the Mayor and with a cc to the Council members that talked about really three projects in Meridian that ACHD's doing with the stimulus one dollars. The first one mentioned is sidewalks and ADA accessibility through Meridian. The second one was 8th Street, Cherry to Camilla, sidewalk. We have talked about that project before. That's a federal stimulus project. And, then, two forms of overlays that are going to be happening throughout town and there was an attached map that showed kind of where some of the projects were. It did mention some short term delays, but the inconvenience would overcome the long term improvements that would be seen from that, so -- kind of transitioning, then, to the bullet point that says transit center in Meridian, one potential project in phase one that hasn't been awarded yet from the Secretary of Transportation is a VRT project. It's really a group project, a facilities project that would -- that would build several tran centers in western Ada and Canyon county, one of those being in -- at least one of those being in Meridian and probably the first one being in downtown Meridian and, then, also VRT's administrative offices. So, again, that grant hasn't been awarded yet, but I did want to give you a heads up that VRT is potentially looking -- and it's consistent with their 2005 regional operations and capitol improvements plan to locate these transit facilities, transit centers, in various locations throughout the valley. The reason I bring it up now is it will probably move pretty quick. Again, those projects are supposed to be shovel ready. This would be a category exclusion from having to do a lot of the environmental steps if it does get awarded. But Keller Associates is working on some site planning for that in anticipation of some funding. I'll keep you updated on that as it moves further or you can contact me and I have lots of additional information on that topic. I think I'm going to jump into construction projects. The McMillan -Locust Grove project construction is scheduled to begin either late this fall or early 2011 on that intersection. That's one of the last four-way stop controlled intersections -- at least in the east half of the city. There is still -- still are some to the west and south certainly. But that will help with a lot of that congestion during peak time. Ten Mile, Franklin to Cherry, is under construction. Nampa Paving has been awarded that contract over on Ten Mile. I Meridian City Council January 19, 2010 Page 42 of 62 wanted to alert you and -- pretty much no one else in the audience tonight, but Ten Mile north of Pine will be closed this week and we will get something up on the website, too, about that being closed and it will be intermittently closed throughout construction while they are -- while ACHD is widening that stretch. De Weerd: It's already closed. Hood: Right. Bird: I was going to say, it was closed last Friday night -- or Saturday night. De Weerd: Yeah. Hood: It will be closed the rest of this week at least for roadway construction, so -- and, then, Red Horse -McMillan, there is a new signal going in there. ACHD is putting the bases on the south side and, then, putting in the north side bases in this week. I don't know exactly when that signal will be live, but it will be coming up here later this year. And, then, attached also to the memo was this status of all the projects that are either in design, construction, or right of way phases. So, that concludes my brief presentation. Certainly can, again, dive into any of those or other questions if you have them. De Weerd: Thank you, Caleb. Any questions from Council? Bird: I have none, Mayor. De Weerd: Thank you, Caleb. Okay. Item 7-F is Public Work for our benchmarking presentation. 2. ACHD Five Year Work Plan Draft B - Presentation by City Staff on Draft B of ACHD's 2011-2015. Hood: And, Madam Mayor, I actually had two items -- De Weerd: Oh, I thought we did do the ACHD all wrapped into one. Okay. We will do more transportation. Hood: And, hopefully, this won't take too terribly long, but transportation is important, so -- De Weerd: Absolutely. We are all very passionate and sometime sick of transportation, but it is a necessary evil. Hood: I'll try to make this not so painful. This isn't my favorite topic in the transportation realm either, but ACHD is putting together their programming document for the next five years. Draft B was recently released and I did hit you up last month with draft A. I won't go into all of the differences and changes between draft A and draft B. I will let you Meridian City Council January 19, 2010 Page 43 of 62 know that there has been a significant amount of money that they are setting aside, though, for capital maintenance projects. Traffic materials and ITS or intelligent transportation systems, which are, essentially, timed lights or help free flow traffic. And that does have an impact, I guess, is -- on new roadway construction projects. So, I just wanted to highlight that, that ACHD is starting that transition to more maintenance than new projects or maintaining their current infrastructures. So, I did prepare a spreadsheet that does compare the adopted five year work plan, so FY10 through '14 to the draft A that we discussed last month and, then, draft B for this month. As I mentioned in the last presentation, the task force on January 7th reviewed draft B and does have some comments that they'd like the Council to -- or the Mayor to incorporate into a letter and sign and send over to the ACHD commissioners as they deliberate and, then, ultimately, approve a five year work plan. I want to highlight a couple of those key changes and they are key changes to our key priority projects, so that's why I'm highlighting these ones. Certainly there are some other changes and those are, again, in that spreadsheet. But Eagle, Victory to Ridenbaugh, everybody talked about that project, everybody knows it's an important project. It was our number one priority. Draft B does show this project advancing with the Eagle -Victory intersection and, then, some Ridenbaugh bridge work being constructed in '10. So, they are actually using some savings in this fiscal year to advance the construction of part of that project and, then, they won't complete the project, then, until '11, but they will at least work on the Ridenbaugh crossing while there is no water in it and work on the intersection as kind of phase one of this project. The intersection could be built in April through September of '10. So, coming up real quickly and the bridge would be constructed in November, December of '10. In October of this year --I guess this is the key point, even though it's an interim condition. They can open up the Eagle -Victory intersection as a three -by -five signalized -- three by three, excuse me, signalized intersection. So, they will construct it as a five by five, but they can't have it neck down from five lanes to two immediately, so they will open it up at least as a signal as a three by three this fall. So, that's some good news. Again, it's not the ultimate situation, but it should help with some of the traffic. Ten Mile, Cherry to Ustick, in draft B the widening has been delayed to PD, so they don't even have a construction year for that Ten Mile, Cherry to Ustick, leg now. However, a major -- and this is a big however -- they are planning on advancing the Ten Mile - Ustick intersection into 2012. So, at least that intersection would be done when the Ten Mile interchange opens up. The gap. Ten Mile -Overland realignment up to the 1-84, Ten Mile interchange. Draft B shows this portion of the Ten Mile, Victory to Overland project being accelerated from unfunded to construction in 2011. This project insures that there is no gap in Ten Mile Road between the on and off ramps of 1-84 and the new realigned Overland project. Just today, this morning, I got some plans of 75 percent design. It does -- it's kind of confusing. The plans -- this project's moved really quickly. ACHD probably six, seven, eight weeks ago realized that there was even a gap between ITD's project and the developer cooperative project that Jim Jewett was doing with realigning Overland and all that, but there is about a third of a mile gap on Ten Mile Road between the two projects. So, they have been rushing to design a project. I just got the 75 percent design plans today. One of the sheets it calls out a center median. When you look at the details, there isn't any details of a center median. The Ten Mile specific area plan does call for medians just in that small section between Overland and Meridian City Council January 19, 2010 Page 44 of 62 the interchange to, basically, match what ITD is doing with their project back up to Franklin. So, I guess my question to you is two fold. One, I know we had a similar discussion on Overland a couple weeks ago, a month ago, six weeks ago, and we nixed those ones on Overland, but having it be somewhat symmetrical with 1-84 at Ten Mile should -- how hard should I ask ACHD to incorporate that median in Ten Mile and, then, the second part of that is if we do want to see a median, should it be landscaped or hardscaped, again, to -- to keep that same look around the interchange area. I understand from the Public Works Department that can't use reclaimed water. Basically, it gets capped on those -- at the interchange itself and they are using reclaimed there, but that's the end of this phase for using that reclaimed water, so it wouldn't be able to serve any center median for this, again, third of a mile to quarter mile project. But I did want to call it out, that our plan showed center medians, but right now it's 75 percent they don't have those, so I'll pause and would like your take on that and direction, please. De Weerd: I guess, Caleb, my impression was that when Council had the discussion further down Overland it wasn't really the gateway. This one certainly is and there was discussion about that in the Ten Mile area specific plan, but also it would be odd to have nothing there when you have something on the other side. So, I guess as you had mentioned to kind of balance that out, I think it is important. And certainly nothing comparable to the discussion that we had further down Overland by Linder or where ever it met the bottom of the hill. Council, any comment? Bird: Madam Mayor? De Weerd: Yes. Bird: Caleb, clear it up for me. The area we are talking about -- we had discussed the other Overland Road, which is the existing layout. Are you talking from where we tum and start up and get to Ten Mile where we come off and marry up to Ten Mile there? Is that where we are talking about? Hood: This is actually on Ten Mile, yes, between -- Bird: From -- from the new Overland Road to the north? Hood: To ITD's interchange. Correct. Bird: Well, I don't see where that's -- we didn't -- I don't see where that's going to hurt anything. It would be no different than the other side, because I don't see anybody getting on and off there. Hood: And, Mr. Bird, Mayor, I looked at the plans today, there are two access points on the west side. There is nothing on the east side. There is that one property that's way down there and I think they get their access back up to the old Overland, but on the west side there are two access points, one's a private lane and the other one's a Meridian City Council January 19, 2010 Page 45 of 62 driveway, so there are at least two -- I think one home and, then, I think there is a couple of homes. Bird: I know which ones you're talking about. Yeah. One goes up on the rim there above the canal -- or under the canal -- north of the canal there. Hood: So, it would be a similar -- I mean I don't know how they would design that, if they would cut that center median to allow either or both of those full access or what, but I -- at this point I think we -- if it's -- if it's the Council's choice, we could ask them to include the center median and if it needs to be cut for one of those to have access as a full access, we are getting into the same discussion that we had on Overland. Bird: We are cutting north of there, so I don't know why we couldn't cut an access -- I would ask them that, I'd be in favor of that. De Weerd: You know, I would — I don't know why they would have full access there. There is going to be a lot of traffic and that -- that's just going to be a real dangerous cross movement if you didn't somehow restrict it. Hoaglun: However, Madam Mayor, with all the construction that's been going on and the issues they have dealt with, I don't think it's something we want to ask them about right now, because we are going to have to look at -- you're right, there is going to be a higher traffic volume there, but what the answer is I don't know. De Weerd: You know, I guess it -- I would ask our police department -- we'll have a fire department just right down the street, so I guess we could have emergency personnel immediately on the scene, but I really think that is a safety issue. This was part of the Ten Mile area specific plan and a number of those residents participated in that. I can't imagine that they are not expecting a restricted left out -- that you will not have a left out, so -- Hoaglun: And I think, Madam Mayor, maybe the solution might be, just off the top of my head, where its right out only there, but you will have to allow the u -tum at the new Overland intersection and same when they come back the other way or -- no, they could come up and make a right tum, but -- yeah. So, we might be able to work something out I think down the road. Bird: You can't be talking about four or five houses at the most. Hood: And I can certainly make those comments or we can let ACHD work through that. I mean I can go either way with this. Our comment could be we would like to see the center median, it's consistent with our plans, the gateway to our city. They need to work them out -- through the design process of how they are going to -- you know, they have got right of way agents that negotiate those things and traffic people that look at safety and all that type of stuff, but I can make the comment, too, if you'd like to talk about access. They know that it's going to be -- I hate to use unsafe. They know that Meridian City Council January 19, 2010 Page 46 of 62 it's not the best situation to have a full access right there. I don't know how they are planning on dealing with it. That doesn't show up in the plans. But I know they are at least saving a couple of access points. It doesn't say if they are right -in, right -out only or full access or three-quarter movement accesses, but -- Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: Of the two questions, the first one being the median. I support the idea of there being a media there. I would lean towards suggesting that there not be access. I think the idea of a u -tum at -- an intentionally allowed u -tum at Overland is a good idea, for what little traffic would need to do that. Second question whether it should be landscaped or not, I know we are landscaping the ones north of -- I'm not so sure that's necessary south of. They'd have to be irrigated somehow, even if we can't get the reclaimed water there. I suspect I would be just as happy with a rock garden or something that doesn't have to be care for. Bird: Madam Mayor? De Weerd: Yes. Bird: I got a couple of questions. Are we going to -- are they going to signalize the Overland -- the new Overland intersection and Ten Mile? Hood: Madam Mayor, Councilman Bird, yes, that will be -- they are putting up some arms. They aren't going to have that active until the rest of the roadway is widened, but yes. Bird: Okay. Well, I -- then I can go for the u -tum up there. If they don't, I don't think -- I think that's worse. And I -- the way things have come to haunt us, if we put in the median, I want irrigation sprinklered planned and I can tell you right now there is no way the reclaimed is going to get there at this point. Maybe 20 years down the line or something like that we will get south of the freeway, but right now we are not. But I want some kind of system there for sprinkler right now done. I don't want to have to come back in, because you can't have one side desert and the other side Hawaiian. Lush. That's my opinion. Hood: Madam Mayor, can I summarize what I heard so far and if there is more -- we will ask them to include the medians as it's a gateway and a stub in and design for the irrigation necessary for landscaping those. I haven't heard full consensus on that, but is that -- Hoaglun: To add my two cents on that, I think, yeah, let's design it for full. We may change our mind later, but at least for the planning purposes it's easier to scale it back than it is to put something in once it's already paved over. Meridian City Council January 19, 2010 Page 47 of 62 Zaremba: That works for me. Bird: Definitely works for me. Hood: Okay. I'll move on. Thank you. Back to the five year. That was kind of outside the context of the five year work plan, but thank you for going down that road with me, so to speak. The Ustick corridor -- Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Before you go on, since maybe we are commenting on these individually, I'd like to go back to the Eagle-Ridenbaugh one if I may. I know I didn't bring this up at Transportation Task Force and I don't even remember where I was discussing it. It might have been at a parks meeting. But adjacent to the Ridenbaugh Canal there is a multi -use pathway on both sides of Eagle and the discussion was how do you connect those and the suggestion was made to include in the eventual bridge over the Ridenbaugh an underpass for the walkway and I just -- I don't remember where that discussion was, but I see Mr. Siddoway nodding his head, that that would be desirable. So, when they are designing the bridge over the Ridenbaugh, which is going to have to be accommodating the four or five lanes, if it's possible to consider an underpass for the pathway to connect those halves, that would be something in the engineering design. Hood: I will certainly talk with them about that. I think that project's already designed as they are getting ready to go into construction, but I can see if they -- if it's able to -- if they are able to accommodate that. So, I'll definitely look into it. Zaremba: Thank you. And I'm sorry for bringing it up late. It happened -- I know I -- the discussion was some time ago. Hood: No problem. Okay. The Ustick corridor, which was one of the key corridors that we requested as we did our prioritization process this last fall. Ustick from Meridian to Eagle significantly advanced in draft A. However, the City of Boise has requested that ACHD spend more resources on Ustick -- or, excuse me, on Cloverdale and Five Mile, rather than Ustick. So, kind of shifting priorities from Ustick as they started it in Boise and shifting now to the north -south roads in there. The long and short of it is the projects were delayed one year -- all delayed one year from Locust Grove to Meridian, Meridian -- excuse me -- Meridian, Locust Grove, Locust Grove over to Eagle Road and, then, Eagle Road over to Cloverdale, have all been delayed one year. I just wanted to point that out to you. Intersections. Another one that we pointed out in our -- or asked ACHD to, please, advance as they were beginning this process, several intersections near the Ten Mile interchange. As I mentioned earlier, Locust Grove - McMillan will be signalized later this year. Ten Mile -Victory, Black Cat -Franklin, Black Cat -Cherry, Ten Mile -Amity, and Amity -Black Cat are not currently improved and had Meridian City Council January 19, 2010 Page 48 of 62 either advanced or remained in the same construction year in draft A of the currently adopted five year work plan. However, these five intersection projects have either been delayed or even removed entirely from the five year work plan draft B. Again, I wanted to highlight that for you, because I -- I can see the train wreck coming, too, if they don't work on some of those intersections, particularly those five, and they are abandoning Ten Mile south of the interchange. I know that's not -- a lot of people being served right there probably aren't Meridianites, but certainly having four way stops south of there is not going to help the traffic situation there. And, again, both Ten Mile -Victory and Ten Mile -Amity have fallen out of the plan. So, I just wanted to highlight it for you, so -- what hasn't -- what's progressing as planned is the corridor phase two is still shown for construction in '13. Franklin, Ten Mile to Linder, which is our number four roadway priority, is still planned for construction in '12. And the Pine -Linder intersection is also planned for construction in '12. 1 do want to stop right there, though. The Pine -Linder intersection is the first project listed in draft B to be bumped from construction in that year if ACHD doesn't realize the revenue they anticipate. I just wanted to go down that scenario with you that if that intersection isn't improved and split corridor comes in '13, that will probably be a pretty major detour route for people trying to go down Meridian Road while the split corridor is under construction. I understand there is probably going to be some foreclosures on Meridian Road to do what they need to do there with utilities and the widening and all that. So, you're looking at moving -- trying to move quite a few people through that four way stop controlled intersection, if it isn't improved the year before. Or at least before we start that. So, you could -- looking -- if that project falls to 13, then, you -- I could see some rationale on their part to say, well, we are pushing your split corridor, then, out to '14, so -- which are already tight years and you're in a battle, then, with whatever was in '14 is probably going to push back. So, anyway, I just want to call that out and I guess I would request that that be part of a letter that we send to ACHD to their commission that take that designation off that project, it shouldn't be the first one to fall off, come up with some other way to save money that year. This project needs to move forward, so -- and, then, I already mentioned McMillan -Locust Grove. So, quickly, to review the task force draft memo of what they recommend the Mayor sign as a letter to ACHD and their commissioners. It's a thank you for the Pine -Main intersection. That tum lane there, I guess, is the point, the turn lane on Main Street -- or Pine -- excuse me -- Pine Street at Main. Another thank you for the Eagle- Victory-Ridenbaugh, moving that up now to be constructed as soon as possible. And they do like that the Ustick-Ten Mile intersection can at least be done in '12 prior to the interchange opening. And, then, the fourth point that the task force has was even if they are temporary and not the ultimate, they do fully support replacing all stop controlled intersections with signals. This is especially true around the Ten Mile interchange for not -- again, for not only for interchange traffic, but split corridor phase two traffic in '13. So, as Ten Mile will probably be a detour route as well. So, you've got people that could detour to Ten Mile, or people detoured down Linder. So, I guess that's where the task force left it. I'll ask you to tweak or comment or maybe we don't send a letter to ACHD. Whatever your direction is I will take some notes. I know that went quick, too, so if you -- Meridian City Council January 19, 2010 Page 49 of 62 De Weerd: Yeah. Caleb, I guess I would just, again, like to emphasize that Ten Mile and Victory and the -- Linder and Pine intersections, are -- are critical. Ten Mile and Amity, it's -- I don't care. It's Kuna. Well, song, Frank. You don't have to quote me on that. But, you know, I think just to get traffic out of Ten Mile interchange area, Victory has a higher priority and certainly that Linder -Pine is -- it's just backed up already now, just wait until you -- you have some kind of affect in -- in 2012. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I would add that I -- for some unknown reason I drove through the Linder - Pine intersection one of the two or three days that Ten Mile and Franklin was closed and the traffic on Linder was backed up from Pine all the way down to Franklin and on Franklin all the way back to Meridian, both lanes, and that scenario would repeat itself if they need to shut Meridian for any reason and it was -- I, fortunately, was going the other way at that particular time, but the -- I could see some overheating cars and drivers. De Weerd: I seen the overheated drivers. Hoaglun: Madam Mayor, that -- just to echo that comment, been in that and it's just for -- from the Ten Mile and Franklin closure, it -- it was a mess and I can't imagine what it would be like if -- when Meridian is closed and I think staff -- Caleb, you guys are right recommending that it not be delayed. Really want to see the Ustick-Ten Mile when that new access point to the freeway opens, everything in that northwest corner going out to Emmett and northwest Canyon county, everything is going to there and that's -- that's really going to be a mess if we have that one intersection as a four way stop, so glad it's still on the list, we just need to keep -- keep pushing that and -- and, of course, Ustick Road -- you know, I see the delays on -- on that -- you know, don't like seeing it, but at the same time recognize Cloverdale, Five Mile, yeah, it might be a higher priority. I can't speak to that, but, you know, I'm pushing Meridian stuff that's what we like to see -- see done first, but I can understand why they have to -- we got to have some give and take. So, those are my comments that jump out to me right now. De Weerd: Well -- and if Boise doesn't want anymore improvements on Ustick, we will take them in Meridian. Bird: Absolutely. I was just going to say, they complain about everything done on Ustick, so -- Hood: I will point out they are working, though, from -- again, back from Meridian Road to Eagle, not just continuing it from the east to the west. .So, they have kind of left it there at Five Mile and are coming into Meridian and, then, they are going to construct it back towards Eagle Road. So, that's a minor one anyways. We are getting that before the last leg of the Boise project anyway, so -- thank you for your time. Meridian City Council January 19, 2010 Page 50 of 62 F. Public Works Department 1. Public Works Benchmarking Presentation De Weerd: Thank you. Okay. Tom. You're up. Barry: Thank you, Madam Mayor, Members of the Council. We have nothing quite as exciting as transportation to discuss with you this evening, but we are excited, nonetheless. I'll go ahead and introduce this subject of performance management by saying that the Mayor had an opportunity some months ago to visit us during a superintendents meeting at the wastewater treatment plant where we went through our monthly benchmarking slide show for the staff -- most of the management staff on water and wastewater and at that meeting she got to see some of the things we have been tracking as an organization for the last year or two and I looked firsthand at how the tracking of that information has impacted the operation of our organization and she had asked me at that time to bring portions of that presentation to you tonight or to the City Council and that's what we are here to do this evening. So, we will walk through performance management really quickly and, then, I'll have Mr. Dees, our operations manager, utility operations manager, share with you the specifics of the water and wastewater statistical information that we have got and show you how that actually is put to use. We are not going to throw a bunch of numbers at you and ask you to look at a whole bunch of -- we will ask you to look at a bunch charts, of course, but we won't ask you to look at the details of the chart, only what the charts tell us from a story perspective. So, that's where we are at this evening. I'll kick this off first of all -- the saying, as you know in Public Works a lot of times we are -- we are just ignored, essentially, until we have problems, because most of our infrastructure is below ground and so we have a philosophy in Public Works to make sure that we do a better job to not only evaluate, but also to communicate the value of our services every opportunity we get. One of the things that we embrace in our organization, as you know, is this move towards performance management and performance management really is -- incorporates a lot of different elements, which we will share with you this evening. But most of all it's a process whereby we set our performance expectations or what can otherwise be termed as targets and, then, we monitor our progress towards the attainment of those targets, measure the results along the way, adapting our future performance to achieve the overall desired outcome. There are many types of performance measures. Most notably inputs, outputs, and outcomes, and I'm sure these are not terms unfamiliar to you. This is a very interesting diagram, but it shows, really, the level at which inputs, outputs, and outcomes are as they -- in a hierarchical manner. One thing to keep in mind about this is that as it relates to inputs and outputs, there are oftentimes different individuals or divisions or even organizations that are responsible, say, for an input or a portion of an output or for the overall outcome and I can use ACHD and the City of Meridian as it relates to transportation improvements for our community. We provide inputs to the ACHD organization, they develop outputs, and, then, we all have to live with the outcome. Another good example might be for a moment the development services activities in the City of Meridian where you have got Meridian City Council January 19, 2010 Page 51 of 62 the Planning Department, the Fire Department, and the Public Works Department chiefly working on these various inputs or outputs. What's important is that in our organization we measure what it is we are responsible for and depending what that might be and at what level you're measuring at, will determine the type of target and the overall conclusion drawn from the activity itself. There are lots of benefits to performance measures. I'll run through quickly a lot of these. Obviously, they help us guide the attainment of our objective. They can justify good programs from bad programs and if we have identified bad programs or projects or services, we can either eliminate them or modify them as needed. It also allows us an ability to track our historical trends to see where we are coming from, because that's important to know where you are headed and so measurement helps determine the gap between our actual and targeted performance. Our organizational effectiveness and operational efficiencies are also very important to us and can be captured by the performance management process as well. Now, there are a lot of pitfalls to performance measurement and these pitfalls are -- there are -- I'll share just a few of them with you. One of them is fear and there is a lot of fear associated with performance measurements. You may remember back in 1993 under the Clinton administration the Government Performance Results Act was passed and there was a lot of trepidation about that act and a lot of fear associated with that, but there was some interesting information that came out of that act and mandates as well. So, there certainly was a lot of fear -- fear that, you know, you will find out something you didn't know, which is really the point of performance management and measurement. Fear that you might be held responsible for somebody else's activities, action, inputs, outcomes, or whatnot, which is also good to know if you're trying to improve systems and processes and certainly there is a fundamental fear by a lot of folks who don't understand performance measurement about the fear of losing their job and we don't -- I'd like to say we don't have that fear in Public Works, but I can't speak for all of the, staff. But I can say that there -- they should not be fearful of losing their jobs, because what we are after is improving at every tum we can. There are also -- there is also a fundamental, sometimes undeniable misinterpretation of results when you get those results. Sometimes results are taken out of context, sometimes they are misunderstood and each of those, in addition to a variety of other scenarios, can undermine the overall credibility of the performance measures. Performance measurement and management requires an enormous amount of time and someone committed to the endeavor long term and the collection of a lot of data. And Mr. Dees will share with you some of the perspectives on both of those as we go through our -- our specifics tonight -- the specific measures. And, then, lastly, because of the first two I have just -- or the last two I have just mentioned, they may also be costly to administer. But very good performance measures we have learned and has been documented -- provide a way for us to see if our strategy is working, to see if we are going in the right direction. It helps us to,=focus our employees' attention on what matters most in our organization and it allows measurement of our accomplishments and not just of the work that is performed, meaning we are after the big picture and not just how many widgets you made during the day, but are those widgets of a good quality, are they the kinds of widgets that our community needs, should we be making different kinds of widgets or more types of widgets or those kinds of things. And that's, really, the bigger picture we are after. And Meridian City Council January 19, 2010 Page 52 of 62 we also provide a common understanding of what success looks like in our organization when we develop performance targets and measure towards the attainment of those targets. And so, lastly, we also want to make sure that our performance measures are valid and that we are measuring the right thing. Nobody likes to go out and collect a bunch of data on something that doesn't mean anything to anybody and we are just finding that we are doing that. So, it's important to understand what it is you're after, so that you can identify the tools you need to use to measure the attainment of those goals that you have got for yourself. And, then, finally, if verifiable, of course, we want all of our data collection to be accurate. Now, I have been asked to also provide just a little bit of information on benchmarking and also dash boards, because we use both of those processes in the Public Works Department to gauge our effectiveness and our efficiency. Benchmarking, most folks know, is just a way to sort of compare yourself to something else. That could be yourself, for example, if you say I want to make a thousand widgets a month, did you make a thousand widgets a month. That's a performance target. That's an output related target, though. You can compare yourself to other organizations. For example, how many miles of sewer line are being cleaned around the region on an annual basis and does that make sense for our community. You can compare it to a known standard, that might be a national or regional standard or an industrial or even an association standard or to some sort of trend or accepted tolerance. Benchmarking also helps us to provide assurances and identify deficiencies in programs and services and it allows us -- our organization to develop plans on how to make improvements or adapt specific best management practices in our work. This is an example of a benchmark we shared with you last year when we talked about the cost per million gallons of water distribution and also sewer collection and treatment and we provided that based off a national standard, the American Public Works Association. So, that's very important for us in Public Works is gauging our performance against some other known standards and making adjustments to modify. Dashboards are a type of sort of delivery product, if you will. They are, for the most part, a quick reporting delivery tool. There is two types of dashboards that we use in Public Works, one of them is a status dashboard and this is sort of a snapshot of what we are doing -- where are we on this particular day and, then, we have been working very hard to incorporate what we call dynamic or realtime dashboards, which allow us to see at any given moment at any different time how well we are doing. Now, certainly, our SCADA systems in our water and our sewer plant allows us to do that, but we are also incorporating Hansen software into our asset management and maintenance systems and that is also something that's beneficial, because we get realtime data about the improvements we make into our systems and our assets. There is limitations, of course, with dashboards. For the static ones, obviously, that's a snapshot, it's only good for that particular time and no other time, really. Also, we don't generally see historical trends established through dashboards. It cannot offer projections, really, and certainly it lacks a certain specificity in detail. De Weerd: Okay. Tom, what was that picture? Barry: This one? Meridian City Council January 19, 2010 Page 53 of 62 De Weerd: He could go for the shinny ball, but -- Barry: Yes. Well, that's -- I'm glad you asked. Would you like the truth? Okay. This is -- De Weerd: I do. Barry: Contrary to my secretary's belief that these were nicely aligned buckets of poop in the bottom of our aeration basin, these are, actually, small bubble diffusers at the bottom of one of our aeration basins and so what happens to help mix up the concoction that we brew at the treatment plan for treating waste, the bubbles will come up through these screens and they will actually cause the -- the liquids to, essentially, be mixed together. So, just a mixing process. But I'm glad you asked. This is an example of our financial dashboard. This was presented in July of 2009. We have not updated this. We are in the process of updating it as we get our year end close out information from the finance department and begin to put together our new financial model, but this was an example of a dashboard. One at a time or a static picture of where we were financially. So, we will update this and, hopefully, get this back to you fairly soon. Another example of a dashboard -- this financial dashboard is a static dashboard. This next one is an example of a dashboard out of Hansen Eight software package that will be a dynamic or realtime dashboard, where we will see daily our overall efficiencies and effectiveness based upon the inputs that we provide, whether that's cleaning pipe or whether that's servicing a lift station or any of those kinds of things. Flushing water lines. You have seen this picture. I won't go into it in detail, because I have done that already for you. You were all on the Council when I did that some months ago, but I will say that we are working this plan. This was something that was delivered back in mid year of last year when we talked about developing a mission and vision and resource -- or allocating our resources, whether they be financial and personnel and operating and that sort of thing and, then, modifying our resources and developing strategic initiatives. I'm happy to report this evening that we are putting the finishing touches on our final draft of the departmental strategic plan. There is still some work to be done as we are transitioning a format to a more readable format for the staff and for yourself, but it's my hope that the latter part of this quarter or the first part of the next quarter we will be able to come back to you and present our formal departmental strategic plan and ask for your input on that. In our organization there are some divisions that are more advanced than others as it relates to moving the wheel -- you know, moving clockwise around the wheel here. Certainly our water and our wastewater divisions are most advanced, which is, actually, very interesting, because when I joined the organization they were some of the most deficient as it related to performance measurement and improvement. So, they are leading for our department the cause as it relates to performance measurement and improvement and with that I'd like to tum it over, because Mr. Dees, our utility operations manager, has done wonderful things at the wastewater treatment plant and in the water division and he has been a wonderful addition to our staff and we are grateful for his time and it is much of his efforts that we have to be grateful for and I thank him for helping to move forward our organization toward the attainment of these goals. So, with that, Mr. Dees. Meridian City Council January 19, 2010 Page 54 of 62 Dees: Madam Mayor and Members of the Council, this is fun stuff, Tom. I don't know what you're talking about. I -- you know, nobody's here to enjoy it, except for the Council people. The following slides are what we show our employees once a month and we also show it to all of our management once a month as well. So, we go over the data that you're going to see and Tom insisted that I put all 75 slides in there just for you folks this evening, because the Mayor had said -- De Weerd: He did not. Dees: Well, no, he didn't. He asked me to come down just a little bit. But there will be a quiz, so, please, you know, there will be a quiz at the end of all this. Again, our employees get to take a look at this. We have only been here three hours. Come on. Oh, dear. Our benchmarks -- oops. There it is. Our benchmarks come from national standards, basically. They also come in internally, as Tom said. We use the APWA, the American Public Works Association, and also the AWWA on a lot for our benchmarks, the American Water Works Association. And here is kind of our summary. You know, this is things that you folks know about. What get's measured gets done. Put in on screen and everybody's going to march to that thing. And if you -- if you measure it -- if you don't measure it you can't claim reward or success or avoid unintentional failure. If you can't recognize success, you can't learn from it. Certainly if you can't recognize failure, you can't fix it. If you don't measure results you can't tell success from failure. And, finally, if you can't measure it you neither can manage it nor improve it. So, these are kind of the things we go for for measurement and the reasons we do a lot of our measurement. Here is an example of one -- one of the things that happened. This one here is kind of a critical example. It was used just recently and proved to be quite effective. We had some indications that there was a big difference between our weekend flows and our weekday flows in the treatment plan and this is looking at effluent BOD, biochemical oxygen demand and it looks at the differences between the week day and weekends. Is there a statistical difference between the two? There are differences. However, in the scheme of things and certainly with our permit there were no real big differences, but the important thing also to take a look at is in 2007 we had some pretty high numbers. MG per L is milligrams per liter. We had some high numbers in 2007 and the management team said, you know what, we got to fix that, we got to make it better. Let's see if we can trend it, find out what's going on, and fix it. Take a look at what happened between 2007 and 2009, a dramatic increase -- or decrease in biochemical oxygen demand in our effluent, which is a good thing. And you will notice also the variations that are out from the weekend to the week day, just almost disappeared to nothing. So, this is a good example of how we use a statistic, if you will. SPC, statistical process control, to measure what we were doing and to make a correction in our -- in our operations. Here is another one just like it. The total suspended solids, week day versus weekend. Take a look at the line in 2009, it's almost flat. In fact, it is flat for variation. You can't see it, but all those things on weekend and week days are on top of each other and the trend is heading towards the cellar, which is a good thing. This is, again, what we want to do. We had to deliberately change our processes, our folks had to understand what was going on. Once they did Meridian City Council January 19, 2010 Page 55 of 62 that through the SBC system, they made that graph do that, because they could see it happening every single day. These are some of the slides that we do, indeed, show every month. The one slide -- this is a combination of outcomes and outputs. If you take a look at this, it's a mix. The SSO, sanitary sewer overflow rate on top, that's an output -- I'm sorry. An outcome. And so flow. We don't have any control over flow. Flow is what we get. Whatever gets delivered to us is what we send out the door. SSO's though, sanitary sewer overflows, are something that's really really bad and something we want to prevent. It's -- what it is it's when the poopy hits the streets. It's got to stay in the pipe and get to the plant. That's what that's all about. And the EPA says you better make sure you do that. So, it's a measure of how many times that happens and in July, wouldn't you know, in 2008, we had an SSO and there it is, we can see it bump there and so we discussed it, what happened, why did that occur, what can we do to prevent it? The other two down below, the plant maintenance PM ratio -- PM stands for preventive maintenance and PM ratio shows us how we are doing nationally and the idea is is we want to be above those straight lines. You see the red line and the green line. And we are. And the idea, again, is if you do more preventive actions you do less corrective actions and, low and behold, back when we first started doing -- making all these measurements in 2008, our folks said, hum, I wonder where -- what we are doing, are we doing a good job. No, we can be doing better. So, they got together and they found out they weren't doing the right amount of PMs or the correct PMs and you can see the results. Our PM ratios are going way up and our CM -- this is the opposite end of the PM, goes down, which is a good thing, that means you're getting more bang for your buck in your organization. And, then, the last one is -- is a total lines cleaned versus schedule is also an output or -- yeah, an output and you can see that the -- since we got our hydrovac truck right there about August look what happened, that line has just rocketshipped right off the top of the chart, which is a good thing again. Before that we had a contractor doing our lines, they were doing a great job, they were keeping up with stuff as best we could and they could, but when we got our truck and started looking at things and doing things for ourselves, we had dramatic improvement. Now, there is three other things that these charts show and I'll introduce another term. Tom, is it okay if I introduce another term? Could I do that? Yeah? Good. There will be a quiz. Remember that. There is the ill at ease and safety. I don't know if you have ever heard of those. III at ease and safety. There is maintainability, reliability, and suitability and safety. Maintainability is can you fix it if it breaks. Reliability is how long does it go before you got to fix it. And suitability means does it work. Sounds like a funny question, but we have an engineer in the audience and -- is that a funny question? No, that's not a funny question. When we get through designing things we want to make absolutely sure that it works or does what it was intended to do and certainly one of the things we want to do is make sure it's safe for our folks when we go work on it. Now, here is some more operating graphs. You can see the operating maintenance treatment cost per million gallons and in wastewater -- this is wastewater. And you can see the trend lines going down the -- you know, the -- the lines on top -- the red line in the middle is the -- is the median. The line on top is the -- or, I'm sorry, the line on top is the worst and the green line on the bottom is the industry best. It's a worksheet for the industry best is our cost per million gallons and you can see we are going in that direction with that yellow line. I showed you the bio solids down there, Meridian City Council January 19, 2010 Page 56 of 62 that's the last one I think we will show you here in a minute. But the bio solids one -- it's not the last one. Sorry. But the bio solids one is pretty interesting, because it costs us a lot of money. Again, I want to compliment Steve Sedlacek, he and his company really stepped up to the plate for bio solids. As it turns out, the landfill stopped accepting our bio solids, so we had to find another place to go. It was further away. Steve had a truck -- got a truck, a big truck, and now he's trucking our bio solids from our treatment plant to the new location, so we can get rid of it. And it's done in accordance with the 503 regulations. But the reason the lines fluctuate is because it shows what we are doing in our process whenever we have to make a modification to our plan. So, we keep our eyes very very close to this one here to make sure we are getting the right bang for our buck and that we are getting the bio solids out of the plant and where they need to be. Here is some water -- water slides. Turn off days is one that's sort of near and dear to our heart and you can see what's happened for the last year, the number of tum offs we have had and the trend is really going up now starting from about September onward, because of the economy. If you want to see one here pretty quick, January 27th is our next tum off day, it's going to be amazing. We know it's just going to be a very very high number, because we haven't had a tum off in a long time over the Christmas holidays, so it's going to be a very, very significant tum off day for us. We don't like to see this line grow, we want to make sure it stays low, but this is one we have to work on constantly. You can also see the O&M costs per million gallons distributed there. It's pretty flat. We are better than the best in the industry on this particular line. We are below all the lines, which is a good thing. And there is one down below there, it says percent of distribution water to loss. This is water we don't get revenue on. We either get it -- we either lose it from flushing or maybe the fire department puts out fires. We usually track that water, but it's water that we somehow or other are not getting revenue out of and you can see we got a trend that's going up, so you can believe we are trying to figure out where the water is going, do we have a leak, or it's just -- are we blowing it off? We are going to have to find out where that water is going and that's one of the things that we work on very hard. The next one is to show you what we have to pump each and every month and you can see summertime coming. With summertime coming we pump a whole lot more water for irrigation and you can see when that thing starts and when it ends. This gives us an idea of what we have to have for our distribution system and how we have to have our wells aligned. It's sort of a demand thing. I told you that safety was important and here is our -- here are safety slides. Before 2007 -- or during 2007 we didn't keep very good records we found out. We didn't know if our folks were getting hurt, not hurt, or if they were getting hurt were they telling us about it. So, the information is a little sketchy in 2007. However, 2008 and 2009 we got way better at it and it proved to be pretty interesting. For example, we saw in 2007, if you look at that safety incident by body parts -- this is our ghoul slide, by the way. We show these on Halloween. They get great reviews. De Weerd: Has body parts. Dees: Body parts. Yeah. Well, that's kind of what it is, I suppose. Anyway, you see a lot of foot injuries there. We had several foot injuries right at the beginning in 2008 and we said what's causing the foot injuries. Well, if you look down below you see it was Meridian City Council January 19, 2010 Page 57 of 62 trips and falls might have been a contributor, but it was -- it was just things falling on people's feet. We instituted a boot policy, the number went in half. So, you can see by just taking some -- some simple actions we can really influence what goes on here. There is another one that's really coming up in 2009. If you look at the safety incident by type you see where it says insect slash spider that's going off into the sunset there. What's happening is is there is a lot of spiders around and when our folks in the water department put their hands in the pit to go tum a valve on or off, the spider gets them right there. And so we need to find out ways to prevent that from happening, so they don't get those spider bites. And these are usually your friendly spiders, like black widows, brown recluses, you know, those kind of guys. So, we have to be pretty careful with those. And, then, there is the lost time slide. This is what happens when somebody has an accident, how long does it take for the person to recover. We had one person that was out almost 200 hours because of a lost time accident. It was in the wastewater division. Anyway, rating performance does affect accountability. People are finally -- or not finally, but they are accountable for what happens on the -- in their -- in their world. And because of that we want to make sure our staff understands what they are being measured against and it's really helpful to put that up in front of them, because they can say, oh, we are held accountable for making sure we don't get the spider bites or for making sure that the TSS is where it needs to be. A couple of them are key here, which challenges our staff to improve their areas based on known results. Knowledge is power and if you give it to the staff, they are going to respond beautifully and they have every single time. Take a look at the one where it says provide useful information on how well our programs are performing and whether we are meeting our goals. That's a big one. Are we meeting our goals, are we being successful. If you don't measure it you can't tell if you're being successful or not. And, finally, determine if and when our program improvements are needed and this folds in with our strategic plan a lot. Keeping our program on target is -- is one of the things that we always strive to do and this is -- you can read this slide here. Performance measures rely on specific end outcomes, not just activities, but the results of those activities. There is a bullet point there in the middle, it says strategic plan must regularly be revisited and the truth test, goals and objectives and outcomes and measures. So, it's not something that can stay static. What's true today -- in our slide today may not be the same as what they are going to be three months from now or six months from now. This whole program is going to change based on what we see this happening. You say let's start measuring it and find out where the problem is. And look at the last one, it says the strategic plan defines the performance to be measured, while the performance measurement provides the feedback that keeps the strategic plan on track. So, it's sort of a check and balance and that's why the measures are real, real useful to us. These are our next steps and we have already started many, many, many of these. For example, we fully integrated our data from Hansen. This is our asset management and infrastructure management software program that we have and SCADA into our operational measurements. It's providing data that's unbelievable and it's just providing it almost so fast we can hardly analyze it quick enough. We want to define and report on the metrics related to our business processes. This is where we feed it back to our employees. We certainly are doing that now and we want to continue to do it and we want to bring a few of those to you, so that you can see what we are up to and what we are up against. Measures the Meridian City Council January 19, 2010 Page 58 of 62 effectiveness of all divisions. We are doing this now in water and wastewater, but, eventually, we'd like to spread this out to the entire Public Works Department and beyond. So, if there is a department head here that could use some of this stuff, we can talk. Chief Anderson is going you got to be kidding me. And, finally, it provides us a measure -- our measures are giving us a way to achieve our APWA accreditation. That's a big deal to us and we are going to work hard to get that. APWA accreditation is going to solidify our operational procedures, it's going to strengthen our policies, it's going to align our programs with national standards, see if we are doing the right thing. It's going to train our new employees and help retain our veterans. It sets expectations. It's going to measure what we are doing and provides a thorough assessment of our services and, finally, it's going to evaluate long term benefits to our program. So, we are very excited by stepping into the APWA accreditation, which is a very long process, actually, for us, but eventually everyone here in this room is going to be involved in that. So, please stay tuned. So, are there any questions? De Weerd: Thank you, Rich. Any questions from Council? Bird: I have none, Mayor. Just a very nice report. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I appreciate you sharing this us. I'm very impressed. Dees: Madam Mayor, I did say there was going to be a test. Doggone it all, there it is. Sony. You know, if you just read through this right quickly, see if you guys can pick up on this and, Councilman Bird and Councilman Zaremba, you're coming into our organization. Councilman Bird, you ought to have these answers, so you can't answer for the rest of these folks and, Madam Mayor, you have already seen it. Councilman Hoaglun, that leaves you on the hook. By doing this analysis we are incorporating three -- and, by the way, this was all mentioned in the slide show today. By doing an analysis and incorporating 3DM we can manage our programs with dynamic accommodation of AM and CPI, although we recognize the WED is deceased. WED is William Edwards Demming. And I'd suggest a good healthy dose of SBC to the mix for good measure and after the SWAT is complete the organization enters a PECA cycle. Inside the PECA cycle we incorporate the BMTs we learned from APWA, AWWA, PCWA, and NACWA, recognizing we need to measure our success as we built in BCS slide show, represents the results of our operations, including parameters such was BOD, TSS, MCRT, as well as all of our PM and CM activities. Also listed in our measure of the results of our plant and remove station operations based on SCADA and manual observations and, finally, one of the best results of the measures had been confirmed, report the findings to the EPA and our MP DES DMR each month. This is what we have to put up with and Tom just makes us do it, I swear. Thank you. De Weerd: A true engineer. Meridian City Council January 19, 2010 Page 59 of 62 Hoaglun: Oh, Rich, I just wanted to say -- I understood part of that. But I think your ill at ease, we ought to take them up to Capital Hill and have you testify before Congress that this is what they need to adopt. I think the country might be better off, you know. Dees: Yes, sir. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Rich, Tom, and your whole staff, I have truly enjoyed working with you, being your liaison this last year. We have definitely come a long ways in the water and wastewater treatment and I -- I think we are -- are really headed for bigger and better things and I appreciate all your staff and the work they have put forward out there at those two plants. You come in with some real problems, you got them solved, we are in great shape. And I appreciated working with you. Thank you guys very much. Zaremba: Councilman Bird promised me that your party -- that your department was the party department, so I'm looking forward to that. Barry: We have a lot of things to celebrate in our department, that is true. Bird: Next to the police. You get donuts with that. Bary: Well, thank you both -- or all of you. We appreciate your support and your leadership and, Mr. Bird, we will miss you, just we have had the pleasure to serve with Mr. Rountree, and we welcome you, Mr. Zaremba, to -- as our liaison and we are grateful for your willingness to serve with us and look forward to getting with you shortly to talk about these and many more issues and challenges and opportunities in our department. As you can see, we are very serious about what we do and we find it fun and exciting and our job is to help you find it fun and exciting as well. So, thank you again, we are grateful for all that you do for us and this community. De Weerd: Thanks to you both. We appreciate your presentation and the key points and the major changes that have happened -- transpired in, in particular the wastewater treatment plant and the water department. And, Rich, I thank your leadership in those -- in those two divisions and look forward to more entertaining presentations. We like to have fun, too, believe it or not. Item 8: Ordinances A. Ordinance No. : An Ordinance Amending Title 1, Chapter 7, Section 5 of the Meridian City Code, Regarding Days and Times of the City Council meetings. Meridian City Council January 19, 2010 Page 60 of 62 B. Ordinance No. : AZ 09-009 Request for Annexation and Zoning of 6.16 Acres from RUT District in Ada County to R-8 (Medium Density Residential District) for Southridge-Hodges Located at 1785 South Windy Ridge Lane by Linder 109, LLC. De Weerd: Okay. Item 8 is our ordinances, A and B, proposed ordinance number 10- 1440 and 10-1441. Madam Clerk. Why do I have Bill Nary's name on here? Bird: That's what I want to know. Is he going to read them for us or -- Nary: I don't think so. De Weerd: Madam Clerk, will you, please, read these two ordinances by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 10-1440, an ordinance amending Title 1, Chapter 7, Section 5 of the Meridian City Code regarding days and times of the City Council meetings and providing an effective date. Holman: City of Meridian Ordinance No. 10-1441, an ordinance AZ 09-009, Southridge Hodges, for annexation of a tract of land situated in the east one half of the northwest one quarter of the northwest one quarter of Section 23, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territory situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-8, Medium Density Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard these two read by title only. Anyone like to hear them read in their entirety? Seeing none, do I have a motion? Bird: Madam Mayor? De Weerd: Yes. Bird: Bill, do we need -- we probably should do both these separate, shouldn't we, because one's a law -- changing the dates and the other one's a land -- should we do them separate or can we do both of them? Nary: Madam Mayor, Members of the Council, Council Member Bird, you can do it either way, but certainly moving them separately and voting separately is probably easier. Meridian City Council January 19, 2010 Page 61 of 62 Bird: Okay. Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve ordinance number 10-1440 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-A. If there is no discussion, Madam Clerk, will you call role. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve ordinance 10-1441 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-B. If there is no discussion and I see none, Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: I would entertain a motion to adjourn. Bird: I move that we adjourn the workshop. Zaremba: Second. De Weerd: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:25 P.M. Meridian City Council January 19, 2010 Page 62 of 62 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TjAY de WEERD DATE APPROVED OF MER/�q ATTEST• rFo JAY E L. HOLMAI9, C Cb p i C ®!O /,'eQv'� 11,`0.At • • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. SA REQUEST Professional Services Agreement with Linda Cowan for Kettlebell Classes AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See Attached Date: Phone: AGREEMENT FOR KETTLEBELL CLASSES THIS AGREEMENT FOR KETTLE BELL CLASS SERVICES is made this 4th —day of January . 2010, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and LINDA COWAN, hereinafter referred to as "CONSULTANT', whose business address is 2025 E Kentucky Dr, Nampa, ID 83686. INTRODUCTION WHEREAS, the City has a need for services involving K_,ettleBell Classes and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified below and in Exhibit A. KETTLE BELL CLASSES 1.2 All documents, drawings and written work product prepared or produces by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards Page 1 of 5 established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform it's work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. 2. Consideration: The Consultant shall be compensated on a time and Materials basis as provided in "Exhibit B' below, for full and complete compensation under this agreement. The City will not withhold any Federal or State Income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. 3. Time of nag formance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) 4Dsale of Consultants business. 4. Independent Contractor: In all matters pertaining to this � Pe 9 agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. 0 5. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be In writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Human Resources 33 E. Broadway Avenue Meridian, Idaho 83642 Linda Cowan 2025 E Kentucky Dr Nampa, ID 83686 208-880-8457 Page 2of5 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 6. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 7. Time Is of the Essence: The parties hereto acknow Ledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 8. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 8. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 10. Reports and Information: At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 11. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 12. Compliance with Laws: In performing the scrape of services 0 required hereunder, CONSULTANT shall comply with all applicable Page 3of5 laws, ordinances, and odes of Federal, State, and local governments. 13. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 14. Termination: if, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement Is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 15. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long Page 4 of 5 as the remainder of the Agreement is reasonably capable of completion. 16. Advice of Attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from it's attorney's or the opportunity to seek such advice. 17. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 18. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 19. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. • CITY OF MERIDIAN CONSULTANT t Ava4. .� =r -BY. LINDA COWAN Attest: %% -1 of �o OACL19CITY CL.E $EAL 1St, 111/1111 II1i111� Approved as to Form Page 5 of 5 0 CITY ATTORNEY r� u Page 6 of 5 0 EXHIBIT A --j-.1, RS OF SERVICES Duties: r Kettle Bell Class Instructor to perform duties four days Per week, Mondays and Wednesdays 12:OOpm-12:50Pm and Tuesdays and Thursdays 6:15am — 7:15am, unless otherwise specified and mutually agreed upon by both Parties • Kettle Bell Class Instructor to provide Kettle Bells. Kettle Bell Class to be one hour sessions and offered at a minimum of two days per week. Kettle Bell Class Instructor duties to be performed on the 3d Floor of Meridian City Hall in Room #306 unless otherwise mutually agreed upon by both Parties. Compensation: $7.35 per person per class. Instructor has the right to terminate class if student participation falls below 6 students/ParticiPants. Exhibit A t I. • • • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. SB REQUEST PY2009 Community Development Block Grant Subreciplent Agreement: Meridian Food Bank AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See Attached • SUBRECIPIENT AGREEMENT FOR USE OF PY09 COMMIJHITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT is entered into this A day of January, 2010, by and between the City of Meridian ("City"), a municipal corporation organized under the laws of the State of Idaho, and Valley Shepherd Nazarene Compassionate Ministries Center, Inc., dba Meridian Food Bank, a nonprofit, charitable corporation organized under the laws of the State of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for and received funds from the United States Government under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e. Community Development Block Grant ("CDBG") funds; and WHEREAS, Subrecipient provides a public service to families and individuals in the Meridian area by providing food to those in need, which activity complements the objectives of the CDBG program; and WHEREAS, City and Subrecipient wish to enter into a cooperative agreement for the investment of CDBG funds in Subrecipient's programming for Program Year 2009; 0 NOW, THEREFORE, it is agreed by the parties hereto as follows: I. STATEMENT OF WORK A. Purpose. Subrecipient agrees that it shall use City's PY09 CDBG funds in the amount of twenty thousand dollars ($20,000) to purchase food supplies for distribution at the Meridian Food Bank, located at 15 E. Bower Street, Meridian, Idaho, or equipment required for delivery of this service. Subrecipient shall be responsible for administering its PY09 CDBG funds in a manner satisfactory to City and consistent with any and all standards required as a condition of providing these funds. B. National Objective. Subrecipient certifies that the activities carried out with City's PY09 CDBG funds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives. Specifically, Subrecipient's activities under this agreement shall provide a new public service (24 CFR § 570.201(3)) to limited clientele (24 CFR § 570.208(a)(2)). C. Levels of accomplishment. This project will include labor, supplies, and materials. In addition to the normal administrative services required as part of this Agreement, Subrecipient agrees to document and report on each and all of the following outcomes: 1. Family size (number of individuals) of each person or household assisted; and 2. Household income of each person or household assisted; 3. Race of individuals assisted; 4. Number of individuals gaining new access to services provided; and PY09 SuBREcipffiVT AGREEMENT—Mm mim Foos BANx PAGE 1 of 14 S. Number of individuals gaining improved access to services provided. D. Staffing not funded. Subrecipient agrees that no CDBG funds will be utilized for staffing. E. Performance Monitoring. City will monitor the performance of Subrecipient against goals and performance standards required herein. Substandard performance as determined by City will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen (14) days after being notified by the City, Agreement suspension or termination procedures will be initiated. F. Time of Performance. Services of Subrecipient under this Agreement shall start on or before January 15, 2010 and shall be completed by September 30, 2010. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other assets, including program income. G. Progress Reports. Subrecipient shall submit regular Progress Reports to City in the form, content, and frequency as required by City. If Progress Reports are delinquent, draw requests will not be processed until the delinquency is cured. Progress Reports must contain information on outcome -based measurements as outlined in this Agreement. H. ADMINISTRATIVE REQUIREMENTS A. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.506. B. Financial Management. 1. Budget. Subrecipient agrees that it shall use City's PYO9 CDBG funds in the amount of twenty thousand dollars ($20,000) to purchase food supplies for distribution at the Meridian Food Bank, located at 15 E. Bower Street, Meridian, Idaho. City may require a detailed budget breakdown, and Subrecipient shall provide such information in a timely fashion, and in the form and content prescribed by City. 2. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. 3. Accounting Standards. Subrecipient agrees to comply with 24 CFR §§ 84.21 through 84.28, and further agrees to: adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 4. Cost Principles. Subrecipient shall administer its program in conformance with PY09 5uBRwwjENT AomniENT - MERmiAN FOOD. BANK PAGE 2 of 14 • rI • OMB Circular A-122, "Cost Principles for Non -Profit Organizations." These principles shall be applied for all costs incurred, whether charged on a direct or indirect basis. 5. Cerdflcation of financial management system. Payments shall be contingent upon HUD's certification of Subrecipient's financial management system in accordance with 24 CFR § 84.21. C. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 24 CFR § 570.506, and: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; C. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; E Financial records, as required by 24 CFR §§ 84.21 through 84.28 and 570.502; g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K, except that Subrecipient does not assume City's responsibilities under 24 CFR § 570.604 and part 52. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non -expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. If, prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. 3. Client Data. Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, PY09 SuBREcn %NT AGREBaNT — MEpmiAx Foos BANK PAoE 3 oa 14 C7 • address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available for review upon City's request. 4. Disclosures. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipienf s responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. S. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income. 6. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty (30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current City policy concerning audits and as applicable, OMB Circular A-133. D. Reporting and Payment Procedures. 1. Program Income. Subrecipient shall report monthly all program income as defined at 24 CFR § 570.500(a) that is generated by activities carried out with CDBG funds made available under this Agreement. The use of program income by Subrecipient shall comply with the requirements set forth at 24 CFR § 570.504. By way of further limitations, Subrecipient may use such income during the Agreement period for activities permitted under this Agreement and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to City at the end of the Agreement period. Any interest earned on cash advances from the U.S. Treasury is not program income and shall be remitted promptly to City. At the end of the program year, City may require PY09 SusRcipa;Nr Arjmn T- MERmmN Foos BANK PAGE 4 of 14 • A 1] remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Indirect Costs. Indirect costs are not eligible for CDBG funding. 3. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 4. Draw requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not exceed twenty thousand dollars ($20,000). Drawdowns for the payment of eligible expenses shall be made in accordance with performance. Draw requests shall only be accepted on official City and/or HUD forms and must be completed in full to be processed. Final draw under this Agreement will be submitted by Subrecipient no later than September 30, 2010 unless otherwise agreed in writing. S. Funds transfer. Pursuant to 24 CFR § 570.503(b)(7), upon expiration of this Agreement, Subrecipient shall transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. E. Procurement. 1. Compliance with policies. Subrecipient shall comply with current Federal and City policies concerning the purchase of equipment and shall maintain inventory records of all non -expendable personal property as defined by such policy as may be procured with funds provided hereunder. 2. OMB Standards. Subrecipient shall procure all materials in accordance with the requirements of 24 CFR §§ 84.40 to 84.48. 3. Travel. Subrecipient shall obtain written approval from City prior to any travel outside the Boise metropolitan area with funds provided under this Agreement. IMEMPLOYMENT AND LABOR CONDITION REQUIREMENTS A. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) PY09 SuBREcugENT AomumT - MERIDIAN FOOD BANK PAGE 5 of 14 • • 0 and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and the Executive Order 11246 as amended by Executive Order 11375 and 12086. B. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. C. ADA section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 706) which prohibits discrimination against the handicapped in any Federally -assisted program. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. D. Notifications. 1. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 2. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. E. Prohibited Activity. Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities; sectarian, or religious activities; lobbying, political patronage, and nepotism activities. 1. Political activities. Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act (Title V, Chapter 15, U.S.C.). PY09 SuBRBwo-'r AGREEMENT - Momim FOOD BANK PACE 6 of 14 0 2. Religious activities. Subrecipient agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CFR § 570.2000). F. Labor standards. Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended; the provisions of Agreement Work Hours and Safety Standards Act, the Copeland "Anti -Kickback" Act (40 U.S.C. §§ 276a, 276c, and 327); and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. Subrecipient shall maintain documentation which demonstrates compliance with the hour and wage requirements of this part. Such documentation shall be made available to City for review upon request. Subrecipient further agrees that all subcontractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient of its obligation, if any, to require payment of the higher wage. G. Section 3 of the Housing and Urban Development Act of 1968. 1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701) ("Section T% the regulations set forth in 24 CFR Part 135, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City, Subrecipient and any of Subrecipient's subrecipients and/or subcontractors. Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's subrecipients and subcontractors, their successors and assigns, to sanctions. 2. Subcontract language. Subrecipient further agrees to include the following language in all subcontracts executed under this Agreement: `The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and very low income residents of the project area and Agreements for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low income persons residing in the metropolitan area in which the project is located." PY09 SuBREapmNT AGREmmNT - MmuDm Foos BANK PAGE 7 of 14 3. Employment of low- and very -low-income persons. Subrecipient further agrees to ensure that opportunities for training and employment arising in connections with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects are given to low and very -low income person residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low and very low income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low and very low income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns which provide economic opportunities to low and very low income residents within the service area of the neighborhood in which the project is located, and to low and very low income participants in other HUD programs. H. Conflicts of Interest. Subrecipient agrees to abide by the provisions of 24 CFR §§ 84.42 and 570.611m, which include, but are not limited to, the following: 1. Code of Conduct. Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of Agreements supported by Federal funds. 2. Contract selection. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. 3. Self-interested contracts and nepotism. No persons who exercises or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with who they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of City, the Subrecipient, or any designated public agency. I. Lobbying. Subrecipient hereby certifies that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any PY09 SusREmm-rr AoREEmENr - Mmumm FooD BANK PAGE 8 of 14 • • • agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal Agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal Agreement, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. Subrecipient will require that the following language of paragraph (d) of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "Phis certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less that $10,000 and not more than $100,000 for each such failure." IV. ENVIRONMENTAL CONDITIONS A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead -Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to PY09 SuBREcEnENT AoREEmENT - MExmiAx FOOD BANK PAGE 9 of 14 HUD Lead -Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. 0 V. GENERAL CONDITIONS A. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: City of Meridian Meridian Food Bank Attn: CDBG Program Administrator Attn: Dan Clark 33 E. Broadway Avenue 15 E. Bower Street Meridian, Idaho 83642 Meridian, Idaho 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. B. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. C. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an 0 PY09 SUBREcugENT AGREEMENT—ME mLm Foos BANK PAGE 10 of 14 independent contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. D. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. E. Workers' Compensation. Subrecipient shall provide Workers' Compensation Insurance coverage for all employees involved in the performance of this Agreement. F. Insarance and bonding. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. Further, Subrecipient shall comply with the bonding and insurance requirements of 24 CFR §§ 84.31 and 84.48. G. Grantor Recognition. Subrecipient shall publically recognize the role of City in providing services under this Agreement. H. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each party, and approved by City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. 1. Termination. 1. Notice of termination. Either party may terminate this Agreement by, at least thirty (30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 0 PY09 SUBREwmNT AGREEMENT - MERIDIAN Foos BANK PAGE 11 of 14 2. Partial termination. Partial terminations of the Statement of Work as set forth herein may only be undertaken with the prior approval of City. 3. Work completed. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports of other materials prepared by Subrecipient under this Agreement shall, at the option of City, become the property of City, and Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. 4. Termination for convenience. In accordance with 24 CFR § 85.44, suspension or termination of the Agreement, in whole or in part, may occur for convenience. S. Termination for material noncompliance. In accordance with 24 CFR § 85.43, suspension or termination of the Agreement, in whole or in part, may occur if Subrecipient materially fails to comply with any term of this Agreement, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 0 b. Failure by Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission by the Subrecipient to City reports that are incorrect or incomplete in any material respect. 6. Penalty for material noncompliance. In addition to suspension or termination of this Agreement and/or any other remedies as provided by law, upon a finding of material noncompliance, City may declare Subrecipient ineligible for any further participation in City CDBG programming. In the event there is probable cause to believe Subrecipient is in noncompliance with any applicable rules or regulations, City may withhold up to fifteen (15) percent of said Agreement funds until such time as Subrecipient is found to be in compliance by City, or is otherwise adjudicated to be in compliance. J. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. 0 PY09 SuBRECI um AoRmwmT - MEpmiAN FooD Barri PAGE 12 of 14 0 K. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. 2. Monitoring. Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. 4. Selection Process. Subrecipient shall undertake to insure that all subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 5. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. 0 L. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. M. Severability. If any provision of this Agreement is held invalid, the reminder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. N. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. O. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. P. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. 0 PY09 SuBREcipmNT AoRseAEvT - ME=iAN Foos Barns PACE 13 of 14 C� J SUBRECIPIENT: Meridian Food Bank f y: Vain Clark, Director STATE OF IDAHO ) ss: County of �� ) I HEREBY CERTIFY that on this -.t— day of4ait&L 2010, before the undersigned, Notary Public in the State of Idaho, personally a Dan k, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day X41 ,SPAT CITY: •,•y''�rATB ��� •�• City of Meridian By: TaniKy e Weerd, Mayor first above written. Notary Public for Idaho Residing at W I WdZ e ,u Idaho My Commission Expires: Y',5)A61Y Attest: Is 11 OF Jay ohnan, ity Clerk SEAL Cb Cb ►ni 0 PY09 SUBREmiENT AoR T - MEarornx FOOD BANx PAGE 14 of 14 • • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. SC REQUEST Modified Development Agreement MDA 09-004 Queenland Acres AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • ADA COUNTY RECORDER J. DAVID NAVARRO AMOUK .00 I 1003E IDAHO 01MMO 01:32 PM RECORDEDWM Allen -REQUEBTOF 111 MIN HIM Bill 1111111 BullIIII CIN of Meridian 110005407 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. James Prather, Owner/Developer THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT is dated this day of, 2010, ("AMENDMEER NT"), by and between CTTY OF MERIDIAN, a municipal corpo tion of the State of Idaho ("CITY"), and James Prather ("OWNER/DEVLEOPER"), whose address is 2595 S. Linder Road, Meridian, ID 83642. RECITALS A. CITY and OWNER/DEVELOPER'S predecessor -in -interest entered into that certain DEVELOPMENT AGREEMENT dated on September 17, 2007 and recorded on September 20, 2007 as Instrument # 107131597 on real property more particularly described in the Agreement. OWNER/DEVELOPER is now requesting certain changes to the Agreement and, following public hearing, which was duly noticed, City agreed to amend the Agreement as set forth in this Amendment. B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement by amending Sections 5 "Uses Permitted by this Agreement", 6 "Conditions Governing Development of Subject Property" and Section 14 "Certificate of Occupancy". C. CITY and OWNER/DEVELOPER desire to update the Record of Survey, attached hereto as Exhibit A. D. CITY and OWNER/DEVELOPER also desire a modification to the previously approved Conceptual Development Plan to remove the "bump out" (and tree) in the perimeter buffer at the south boundary between Parcel Nos. 3 and 4, as well as the "stop" and "yield" signs in that area, as in attached Exhibit B. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the teams of the Development Agreement, except as specifically amended as follows: 40 1%W AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENSLAND ACRES) PAGE 1 OF 8 Section 5 (pages 4 & 5) USES PERNUMID BY THIS AGRBENUNf; 8. The two building pads shown on the concept plan at the northeast corner of the site should havenoallow narking stalls between the buildings and Overland Road consistent with the design standards contained in UDC 11-3A-19 and the City of Meridian Design Manual. 12. , a onstruct a multi -use pathway from the sidewalk on the stub street at the south boundary (Alaska Street) across the site, out to the sidewalk at the traffic signal on Overland Road. la &e Akaffw6w Said pathway may be constructed in two phases with development of parcels Nos.1 & 3 as shown on Record of Survey recorded on November 25. 2009. as Instrument No. 109132349, records of Ada County. Idaho. (attached hereto as Exhibit A) and shallThepaAmWom be constructed prior to occupancy of the the buildings on each of the aforementioned parcels. The applicant shall design and construct the multiuse pathway in accordance with UDC 11-3A-8 and in conjunction with the Parks Department's standards, except that the pathway is allowed to be 8 feet in width. instead of 10 feet. Additionally, where the pathway crosses drive aisles, the pathway shall be distinguished from the driving surfaces through the use of pavers, colored or scored concrete, or bricks (not paint). Any changes to these requirements can be done pursuant to Article 14 of this Agreement. 13. Development of this site plan shall be generally consistent with the conceptual building elevations (photos) and Conceptual Development Plan (attached as Exhibit B). site . Additionally, the rear elevation of the largest building proposed along the southern boundary shall have horizontal banding and/or include a variety of materials. With the exception of Parcel Nos.1 and 2. as shown on the Record of Survey recorded November 25, 2009, as Instrument No. 109132349, records of Ada County. Idaho. (individual buildings within this development shall be limited to 15% over or under the sizes shown on the concept plan except for the largest building pad which shall not exceed 170,000 square feet, and the minimum number of buildings allowed on the site shall no less than four and no more than six. The foregoing building size restrictions shall not apply to buildings constructed on Parcel Nos. I and 2 fronting on Overland Road. 17. Replace the existing fence, with the property owner's consent, along the southern boundary of the site with an b8 -foot tall eewnte-wal} white vinyl fence to assist in providing a buffer to the residents in Bear Creek Subdivision in addition to the landscaping requirements listed in UDC 11 -3B -9C a & b. 0 FUW AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENSLAND ACRES) PAGE 2 OF 8 0 Section 6 (page 6) COUT ANCE PERIOD/CONSENT TO REZONE: the G%merMeveleper- or ! ! heirs, ateees 7 ! to eemply ii j Del Prepa*! ef this . Either party's failure to fafthfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. In the event of Owner/Developer's default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within on hundred eighty (180) days: provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity, In the event of default by Owner/Develow that is not cured after notice as described in the prior paragraph, Owner/Deyeloper shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Properky and upon City's compliance with all applicable laws, ordinances and rules including anv applicable provisions of Idaho Code. § 67-6509 and 674511.Owner/Develow reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Develover, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in eauity to secure the specific performance of the covenants, agreements, conditions. and obligations contained herein. In the event the performance of any covenants to be performed hereunder by either Owner or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. A waiver by City of any default of Owner of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other debts or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENSLAND ACRES) PAGE 3 OF 8 Section 14 (page 8) CERTIFICATE OF OCCUPANCY: The Owner/Developer agrees that no Certificates of Occupancy will be issued for any building site or parcel until all improvements thereto. required under this Agreement. are have been installe& completeds-dw4Giqad and accepted by the City. The Owner/Developer may develop each parcel or building site as a separate phase or in phases. Improvements shall include the multi --use pathwav referred to in Section 5 (#10). 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the Owner/Developer, or their assigns, heirs, or successor shall not meet the conditions of this Amendment, and the Ordinances of the City of Meridian as herein provided. 3. This Amendment shall be binding upon and insure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Amendment shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this amendment if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this amendment. 4. If any provision of this Amendment is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Amendment and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Amendment sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under -standing, either oral or written, express or implied, between Owner/ Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Amendment shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENSLAND ACRES) PAGE 4 OF 8 • 11 provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Amendment shall be effective as of the date herein above written. 7. Except as amended by the Amendment, all terms of the Agreement shall remain in full force and effect. �[il':A D11101' 1 DIS 0 IN WPfNESS WHEREOF, the parties have herein executed this Amendment and made it effective as hereinabove provided CITY OF MERIDIAN By: Mayo6my de Weerd ATTEST:,Qr,,rr�,,,���'''' i aycee . Holman, City Clerk 9 Cb 0 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (MDA M-004 QUEENSLAND ACRES) PAGE 5 OF 8 C • • STATE OF IDAHO ) ) ss. County of Ada ) Uj— On this _qday of L2010 before me, the undersigned, a Notary Public in and for said State, personall appeared James Prather, known or identified to me to be the person who executed the instrument herein and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. STATE OF IDAHO ) ss County of Ada ) AzX-'=AP9==-- Notary Pu 'c for Idaho Residing at: 10 My commission expires: On this- °l+ day of rnuo. . 2010, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. .•sense* •. (SEAL) •�9���A• ■sss No Public r Idaho Residing at:ywncA .Idahg Commission expires: . )an 14, aol� FIRST AMENDMENT TO DEVELOPMENr AGREEMENT (MDA 09-004 QUEENSLAND ACRES) PAGE 6 OF 8 • 11 • Exhibit A - Amended Record of Survey (Instrument No. 109132349) Ae®�r A PART Ov IM Nu Yj / M II J N. MC. BY. 9w ADA fIIRMMiI1M M" V RA/A m t of Sony Md. Nm NI�JN a am R.t.rO of Sony Ont Ala. WQlfBi r ROM hof Nis tpf73SB bGawftadPopes iN7, f70B v R� of Smw� 6wt Ns f08f]!9� ID. emrvgmaar � Bmu r �.�vC��ymms"aef/m■epIM "mors et tlr poeVil er�mismj. IDb psN of Rny Yer OPI s�wv m v ar dy ffr mayvlr slam m @b mp AN, r.aw .m. -. et p- 4.drm a er eaavaaa Iamm • ...n..m m Ia. pnviM r Nfms m+oYrwm r .sem. S my-gp rs�0pIOW� ar maei p.d4 Faw AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENsLAND ACRES) PAGE 7 0118 row RECUROMQ 18 OONFIP O'�Is y� 1�S11iIY4 asmnvanm Fei.JS•� s �o �° sears r-wor � e� '• ti �� MOM ��.ot• .* (� v i:S%' Oa4kbbd 0 PON kratl Mms t,� mmr.ort a ,� Bad yl bah .bsmwOm PP j O r/pt4 t.htC. ft M rmd .a P• O 6 pomp fig if Iola a. im p6 'I PhaP IDs am amt %wig . m P 5.9.4. b k m p•Os am CM E...d_y- . 1 V RA/A m t of Sony Md. Nm NI�JN a am R.t.rO of Sony Ont Ala. WQlfBi r ROM hof Nis tpf73SB bGawftadPopes iN7, f70B v R� of Smw� 6wt Ns f08f]!9� ID. emrvgmaar � Bmu r �.�vC��ymms"aef/m■epIM "mors et tlr poeVil er�mismj. IDb psN of Rny Yer OPI s�wv m v ar dy ffr mayvlr slam m @b mp AN, r.aw .m. -. et p- 4.drm a er eaavaaa Iamm • ...n..m m Ia. pnviM r Nfms m+oYrwm r .sem. S my-gp rs�0pIOW� ar maei p.d4 Faw AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 09-004 QUEENsLAND ACRES) PAGE 7 0118 row • • Exhibit B - Proposed Conceptual Development Plan F"911 [III 1111IR L 1OK at. _. _... C F Vafty gutter or q)wd bmp Stop Sign I -- io FIRST AMENDMENT TO DEVELOPMENT AGREEMENT WA 09-004 QUEENSLAND ACRES) PAGE 8 OF 8 • • • MERIDIAN CITY COUNCIL MEETING APPLICANT January 19, 2010 ITEM NO. 6A REQUEST City Council Liaison Appointments AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Date: COMMENTS Phone: Date: January 19, 2010 To: Mayor Tammy de Weerd City Council Department Directors Copy: Robert Simison Peggy Gardner Keith Watts Kathy Wanner From: David Zaremba Subject: 2010 Council -to -Department Liaisons RECEIVED JAN 19 2010 CITY OFOW ,,,w, CITY CLERKS QFFIGk Thank you all! — David Z. c m Q -U cfl m \ m C �, Mo 90 X 2. CO <_ rn Cr 0 . . C0 fn °° /-� 34 1 0 3 O 2.0 0'- Councilman CO \ 8 o CO \ 1 David Zaremba 2 Brad Hoa lun 3 Charlie Rountree 4 Keith Bird Thank you all! — David Z. MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 6B REQUEST Meridian Arts Commission Annual Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. AAeridian Commission 4 IPG Show Opening: Zella Bardsley - Metal & Duncan Grandin - Photography 6 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY 29 IPG Show Opening: Joyce Green - Watercolor February 3 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY 4 MAC Information Booth, Mayor's State of the City Address 22 Missoula Children's Theater Auditions & Start of Rehearsals for Pinocchio 26 IPG Show Opening: Benjamin Love - Wood Block Prints 27 Missoula Children's Theatre presents Pinocchio, Details to be Announced March 3 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY 3-31 Musical Theater for Kids, Wed 4:30-6 pm - Meridian Community Center 6 Meridian Symphony Orchestra Concert, 7:30pm, Meridian Middle School 26 IPG Show Opening: Chris Wethered - Photography 31 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY April 23 IPG Show Opening: Roger Lyngaas - Oil Painting 24 Young Artist Series Concert, 7:30 pm, Centennial High Performing Arts Center 28 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY May 1 Young Artist Series Concert, 7:30 pm, Jewett Auditorium at College of Idaho 21 IPG Show Opening: Lisa Flowers Ross - Textiles & Carlos Palacio - Colored Pencil 26 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY June 17 Dairy Days Concert in the Park, Meridian Symphony Orchestra, 7:30 pm 18 IPG Show Opening: Dwight Williams - Watercolor 19 CONCERTS on BROADWAY, 7:00 pm, City Hall Plaza 23 Artists Reception, 11:00 am - 1:00 pm, INITIAL POINT GALLERY July 16 IPG Show Opening: Boise Camera Club - Photography 17 CONCERTS on BROADWAY, 7:00 pm, City Hall Plaza 21 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY August RECEIVED 13 IPG Show Opening: Laurie Asahara -Watercolor 18 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY JAN 19 2010 21 CONCERTS on BROADWAY, 7:00 pm, City Hall Plaza September CITY01FOM QW 10 IPG Show Opening: NATIONAL WATERCOLOR SOCIETY CITY CLERKS OFFICE 15 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY October 8 IPG Show Opening: William Gardoski - Oil 13 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY November 5 IPG Show Opening: Idaho Watercolor Society - Watercolor 10 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY TBA Holiday Art Gala at Meadow Lake Village, Details to be Announced December 3 IPG Show Opening: Anne Watson Sorensen & Cherry Woodbury- Watercolor 8 Artists Reception, 11:00 am - 2:00 pm, INITIAL POINT GALLERY The Meridian Arts Commission meets the 2nd Thursday of each month at Meridian City Hall. For more information, e-mail MAC@meridiancity.org or call 888-4433. INITIAL POINT GALLERY 2010 Artist Series RECEIVED JAN 19 2010 CITY OF OWERe CITY CLERKS OFFICE Instoliation - Tc' :e Down Reception Featured Artist Medium Mar 26 - April 23 Mar. 31 Chris Wethered Photography April 23 - May 21 April 28 Roger Lyngaas Oil May 21 - June 18 May 26 Lisa Flowers Ross Textiles June 18 - July 16 June 23 Dwight Williams Watercolor j� July 16 - Aug 13 July 21 Boise Camera Club Photography Installation - Take Down Reception Featured Artist Medium Aug 13 - Sept 10 Aug 18 Laurie Asahara Watercolor Sept 10 -Oct 8 Oct 8 - Nov 5 Nov 5 - Dec 3 Dec 3 - Dec 31 Sept 15 National Watercolor Society Watercolor `�r:rare ®ws swsn Oct 13 William Gardoski Jerry Kencke r, Nov 10 Idaho Watercolor Society Dec 8 Anne Watson Sorensen Cherry Woodbury Photography Watercolor Watercolor Watercolor • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 6C REQUEST Reallocation of Community Development Block Grant (CDBG) Funds AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS See Attached Phone: Emailed: Staff Initials: 0 Materials presented at public meetings shall become property of the City of Meridian. Reallocation of CDBG Funds City Council Workshop Tuesday, January 19, 2010 A. INTRODUCTION & BACKGROUND The City receives Community Development Block Grant (CDBG) funding annually from the U.S. Department of Housing & Urban Development (HUD). In each of the last three program years (PY2007, October 2007 — September 2008; PY2008, October 2008 — September 2009; and PY2009, current program year), the City received between $230,000 and $250,000 in formula funding. Some activities that were programmed in previous years (PY2007 and PY2008) have not yet been initiated. HUD expects CDBG recipients to expend funds in a timely manner'. Communities that fail to remain timely risk suspension or reduction of future CDBG funding. The question for Council is what to do about previous year's activities that have not moved forward. B. UPDATE Attachment 1 identifies all PY2007 and PY2008 activities that have not yet been initiated (five projects totaling $175,000). Staff discussed what to do about uninitiated projects with the relevant subrecipients over the last few months. Where possible, staff worked with subrecipients to develop spending plans to facilitate timely expenditure. Staff also researched past CDBG Action/Consolidated plans, received input from Department Directors (a summary of which is included as Attachment 2), researched project eligibility, etc. C. RECOMMENDATION Where possible, staff recommends keeping previously awarded funds with the same subrecipients. MDC, for example, identified a public facilities project (instead of fagade improvements, as previously discussed) for use of their $55,000 award. Staff is hopeful that MDC can complete this project before August 2010, when HUD checks for timeliness. The Senior Center worked with staff to develop a Spending Plan for use of most of their remaining award (please see Attachment 3). Code Enforcement developed a similar spending strategy. For reasons explained in Attachment 1, staff recommends reallocating $73,271.96 from Habitat for Humanity (full award), Code Enforcement (partial award), and the Senior Center (partial award) to new activities. There is also a small amount of unallocated funds from PY2008 that is now proposed for distribution to specific activities. ProlecUActivity Reallocation Amount Habitat $60,000.00 Code Enforcement $11,000.00 Senior Center $1,996.96 Previously Unallocated $275.00 TOTAL $73,271.96 Note: Habitat for Humanity hit some roadblocks with their activity and, as indicated in Attachment 4, agrees that the City should reallocate their $60,000 award from PY2008. 1 According to federal regulations, a grantee is timely if, sixty days prior to the end of the grantee's program year, the balance of its line -of -credit does not exceed 1.5 times the most recent annual grant award. The City received $249,947 in the current program year, and therefore must have less than $374,920.50 in its line -of -credit when HUD checks in August, sixty days before the end of the current program year. Including this year's award, the City needs to spend approximately $115,000 among all activities by August to remain timely. 1 0 • Staff recommends redistributing these funds to the Food Bank to purchase food and supplies ($13,271.96), Ada County Housing Authority for homeownership assistance ($20,000.00), and the Public Works Department for design of replacement water/sewer lines in an LMI area ($40,000.00). Project/Activity Reallocation (RECOMMENDED) Amount Food Bank $13,271.96 Ada County Housing Authority $20,000.00 Public Works Water Line Design $40,000.00 TOTAL $73,271.96 Staff's rationale for recommending these activities is as follows: 1. Food Bank: The current economic situation translates into more clients for the Food Bank. The Food Bank can use this assistance to meet growing demand for their services. The Food Bank has also been the City's most responsive subrecipient to date. They have gone to great lengths to adjust their processes to coincide with CDBG program requirements. They have delivered this service within pre -identified timelines to meet program goals and objectives and been extremely easy to work with. 2. Ada County Housing Authority: Housing is a central component of the CDBG program. Since Habitat was unable to move forward with their proposed housing activity, staff feels it is important to divert some of this funding to housing activities. Homeownership Assistance is the only housing -related activity proposed for the current program year. Ada County Housing Authority assisted several buyers to achieve homeownership last year, and the recommended increase in funding could assist two more families this program year. ACHA has also been a reliable partner with a track record of advancing an activity on time and meeting program objectives. 3. Public Works, Infrastructure Design: Public Works plans to upgrade outdated water and sewer lines in residential parts of the LMI area in the near future. CDBG funds can design facilities that will benefit low -moderate income residents. Because it is a design project, the administrative requirements allow straight forward project initiation, and the simplicity of design versus construction allows timely project completion. D. DIRECTION REQUESTED 1. What to do about uninitiated projects? activities as proposed? Should the City divert funds from past year's 2. What activities should receive reallocated funds? E. NEXT STEPS Staff will prepare the required plan amendments to allow reallocation per Council's direction. Staff will also work with Legal to modify and/or terminate subrecipient agreements as necessary. A tentative timeline is as follows: • January 25: Notice Amendments in Valley Times and Idaho Statesman. Post 2 notice online. • February 9: Open public hearing and 30 day (minimum) comment period on proposed amendments. • March 16: Close public hearing, consider testimony, and act on amendments. • March/April: Modify subrecipient agreements, complete necessary environmental review, and initiate projects/activities. • August: Complete activities. 2 • • Attachment 1: Uninitiated Projects, PY2007 & PY2008 = w o Q y$ L 9 cg v M o0 3 uLa. (D m O > 3 ME c CL C -$i @ o 0. :6 0 , wo 3o(D '<tD c oEr $o o QM Cr o=• �� CD 3 0 OC O QE?. O N (D NQO�' M 0 R E r® CD CD O0 O Q m pO O i7 Q -O C • ? N .. OD (D69 m a N o 69 N 614 N 0 O 0 0 C11 0 Q o 0' C C) O o 0 0 °, 0 g a j— p 5 S 3 8-0-0 0 0 5 D Z .0 3 s C7 5 =r — 0". y -0 M= "R ID A) �• �. 5. �. C N GAC n CD Vf rD PD N _ O O 3 t� 7 d O tD 0 M O O 3 `� o .a (D O = g � (p per` Al Iv g O(D yN (p O N = At w M CD 3 O Q O O ? CD 0 0 CL m O p y w C ��app 0 C n m O N 00 N m a U) Q 7 7 CL W a O 0 N 5. m C� Q td y O (_p cCL :3 W CO Q O [U' m 3- jw 0 0 _ C�� � O?� Q < O C @ O Z �+J O 6 0) c�n o R p� y Cr. 3 3= � � Sy 0 0, N 3(fl 3 Al = o o ¢► i0 :m o Q m VJ1 C'. CD � C) .G C CD O C �i O C: _ 8-Q _ 7y L+-TI� N O a 'w � .+„'ES.0 y L� O0 �{ CD ;w'` c0 C 0 3 �" to m-0 m(D o y ti 3 .0 O OCG < ®� U S �03 0m --�� CD � s v o W Q = o a` Q CO w � Ca ;w 3 5, w� 3 .n�z Cr 30 SD �� wv ® 0 gW ��° �� 55' C4 ' n o 0 CD 21 w g��rn a•m a) 3.8 �® 0 NC) D 3 0gp�m 3 � n O)O cO �j CC 6% N 3 f7 C -0O O tp �. 91 O P O W O 8 O O O 7� C O51cv 3a- 3m w a0 °$ v3 c00 (D C& e. 3=t0 X30 ��` S2L Sj® CD n ..=�g0� 0 =CD 0 a (50 =0 3 3 K p Z fA cm c0 3 <j 0 �, � O W j 3 _. Ll 2L 0 3 CL Qry a O a C'. N y pp�� TI 7 O � 0 o= n O 43 �p pf � O CL f�D 0 N M CVO ® O O = P1 3 CD �p ? W !„F 8 �CL n O O D O 3 SCD 6 . cD O 3 .• W = CnO O O n a m O_ ~ O CQ W y 00 a � O m O O 1 O N Attachment 2: Summary Input from Department Directors From December 8, 2009 Directors Meeting: 0 Suggestions for reallocation of unused CDBG funds C, f_ ;3 JW f. r.. ,.. -lit _. ': it §e z �•ti r!; :. �:a�[32 Y' .' I,i � C.it�=B'�t��l �'jnt'ip lrl _Yj�' Ic'. a..'t'IY<!(11 �liil-d�-'�'�BCb ,�..�121111,�: i�t 121��i''.�Y4`T iS • Housing Authority (ACHA) (Finance) o Additional assistance for LMI homebuyers. 1�111", uf 1k; ,,r s1611 �Vc ilczi,_i�,11 1 taus �-a11 I', -,r i`V'007 s 2.0 • Five Mile Creek Segment E or H.1 (Parks) o Design of E included in EECBG. Can't spend by August on H.1 or CN of E. • 8't' Street Park Playground Equipment (Parks) o Need to conium long term configuration of/uses within park. Lila `.i (Y7C =4iAta"w !1i'� tt('i_); %J-ifl' lsl io :"whIO:�:�`, 0 • Centennial Park Restrooms (Parks) o Community Center slated for $20,000 in improvements. Could this go toward opening restrooms in Center for Park users? Pre -fab, single unit; waiting for cost estimates. • Sidewalks Downtown/Routes to School & Match from ACHD (Mayor) o Sidewalks are eligible. Environmental and design may be possible by August. • Community Center (Finance) o Community Center has $20,000 available for ADA upgrades. Other general improvements may limit potential uses in the Center in the future and considerably increase administrative requirements to rent facility. t`1 4f-141) iEi �(ild4_ /1it:fil7 t_1Ii£4t-�.i�it�i)�,�iilt 11 i'� V'C_�LR tCt taijii7''t� izv 1.(. • ADA interpreters for summer camp (Parks) o $10,000.00 estimate. This service is on request, so we don't know for sure how long it would take to spend the money (may not happen by August). • Smoke detectors for low income households (Fire) o Need to determine demand? Would it be beneficial to expand to full safety inspections for LMI households (fire, building, mold, toxics, etc.)? • Car Seats for low income households (Finance) o May be possible, but administratively demanding/time consuming. L! Attachment 3: Senior Center Public Service Spending Plan MERIDIAN SENIOR CENTER IDEAS FOR THE COMMUNITY BLOCK GRANT ART EDUCATION: Contact Carl Goodwin @ 888 -6846 -(Each Class will run three weeks a month. We will begin the classes in March 2010 and go thru July 2010) 1) Pastels: $10.00 per student, ($100 instructor fee. (Limit 10 people) Three classes: COST: $400 2) Watercolor: $21.00 per student, $100 instructor fee (Limit 10 people) Three classes: COST: $510 3) Acrylic: $30.00 per student, $100 instructor fee. (Limit 10 people) Three classes: COST: $600 4) Wood Pulp: $10.00 per student, $100 instructor fee (Limit 10 people) Three classes: COST: $400 5) Drawing: $15.00 per student, $100 instructor fee (Limit 10 people) Three classes: COST: $450 TOTAL COST FOR ART EDUCATIONAL CLASSES: $2,360 BLOOD TESTING: (Pending on the Dr's office schedule, begin the blood testing in April 2010 and run through May 2010) Cholesterol screening would consist of: 1) CBC: Evaluation of weakness, Fatigue and cholesterol issues 2) CMP: Evaluation for diabetes, liver, and kidney functions 3) LIPIDS: Cholesterol and triglyceride evaluation 4) TSH: Detect thyroid function 5) UA: Evaluation of various symptoms' and illnesses 6) Hemoglobin Al C: Glucose testing Cost per individual: $100 (Limit 50 people) Contact: Zelda, Idaho Minor Emergency 514-4401 TOTAL COST FOR BLOOD TESTING: $5,000 MAMOGRAMS (DIGITAL) Pending on St. Luke's Mammogram schedule begin March 2010 and run thru April 2010) Cost per individual $117 (Limit 55 people) Contact: Gena: 706-5680 or Julie: 706-5684 St. Luke's Mammograms TOTAL COST FOR MAMOGRAMS: $6,435 SHIBA PROGRAM: We will begin this program March 2010, pending the schedule of our SHIBA contact) This is an on going program, once it is set up. Additional costs which may not be covered by the initial program $1,000 Contact: Genii: 334-4352 The remainder of the CDBG funding $1,996.96 we give permission to the City of Meridian to re -allocate to another organization which has applied for CDBG funding. If possible we would like this amount to go to the Meridian Food Bank, if they are on the grant listing. 0 "*""NOTE: The above given months assigned to each program can change if the instructor or provider wants them to occur in some other month. We understand that funds will not be released until the end of Feb. 2010 and need to be used by the end of Aug. 2010. W1 Attachment 4: Habitat Email Regarding Reallocation From: Tom Lay [TLay@hfhboise.org] Sent: Monday, December 28, 2009 11:10 AM To: Matthew Ellsworth Subject:. RE: CDBG Meridian Matt — We have had limited success in finding an appropriate lot as of this date. As you are well aware there are many lots for sale in Meridian and I have looked at a significant percentage. Many are in developments that do not lend themselves to our modest homes or have CC&Rs that require a much larger home than we build. I believe that it would be best for the City of Meridian to reallocate these funds to a more immediate use. Habitat will continue the search for building locations in Meridian. We want to be an integral part of providing affordable housing appreciate the support we have received from the City of Meridian. Tom Lay Executive Director Boise Valley Habitat for Humanity P.O. Box 6571 Boise, Idaho 83707 (208) 331-2916 t1ay@hfhboise.org www.hfhboise.org From: Matthew Ellsworth[mailto:mellsworth@meddiancity.org] Sent: Monday, December 21, 2009 11:03 AM To: Tom Lay Cc: C. Caleb Hood Subject: RE: CDBG Meridian Tom, Have you had any success identifying a lot in Meridian as yet? We are coming down to the wire on timeliness and I'm set to present to Council on January 19 about keeping the City In compliance with HUDs regulations. If nothing has surfaced then I'll recommend that Council reallocate the $60,000 previously awarded to Habitat to another activity. Council makes the call, so if you'd like to provide input you can do so in writing between now and then. Either way, the City is still committed to expanding affordable housing In Meridian, so let's keep in touch in the future about how we can work together toward that end. Thanks Tom, Matthew Ellsworth Associate City Planner Meridian Planning Department 33 E. Broadway Avenue Meridian, ID 83642 P. 208.884.5533 F. 208.489.0575 From: Tom Lay [mailto:TLay@hfhboise.org] Sent: Thursday, October 22, 2009 11:00 AM To: Matthew Ellsworth R Subject: RE: CDBG Meridian Matt - I have been searching for building lots in Meridian that would be appropriate for our homes. As you are undoubtedly aware it is a buyer's market for land and lots with choices throughout Ada County. Our criteria includes location, lot size, CC&Rs that will allow a smaller home, surrounding neighborhood as well as price. I believe that before the end of November we will have found the land we are looking for and will be able to determine if it would be eligible for acquisition with CDBG funds. I understand the need to redirect these funds if we cannot make use of them in a timely manner. I will keep you informed as to our progress over the next few weeks. Tom Lay Executive Director Boise Valley Habitat for Humanity P.O. Box 6571 Boise, Idaho 83707 (208) 331-2916 tloy@hfhboise.org www.hfhboise.org From: Matthew Ellsworth[mailto:mellsworth@meridiancity.org] Sent: Thursday, October 22, 2009 9:28 AM To: Tom Lay Cc: C. Caleb Hood Subject: CDBG Meridian Tom, I wanted to check in on your progress toward acquiring property In Meridian for future reimbursement through the CDBG program. When we spoke in August you mentioned that you had some sites in mind but, from what I recall, you were waiting to see If any of those could come together for a larger, multifamily project. If so, that's great news and I'm interested in hearing more. If not, you may need to consider a more straight forward project/use of the $60,000 allocated to Habitat last program year. The City is at a point where we need to keep an eye out for HUD's expectations on timely expenditure of funds. As a result, it Habitat is unable to identify a site and make progress toward acquisition soon, the City may need to consider reallocating those funds. If you are considering a site and it looks like something may move forward, please let me know with enough advance so that we can conduct the necessary environmental review prior to close. We can't commit CDBG funds until the environmental review is complete, and I'd hate for that to push out your timeline or worse, derail a deal. Thanks Tom) Matt Ellsworth Associate City Planner Meridian Planning Department 33 E. Broadway Ave. Meridian, ID 83642 208.884.5533 • 7 • • MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Reuse Water Program Update AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: January 19, 2010 ITEM NO. 6D COMMENTS s Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7A1 REQUEST Resolution No. Il) .-70- : Appointing Wendy Newton- Huckabay to Seat No. 3 of the Planning & Zoning Commission AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See Attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN RESOLUTION NO. I o - -7 c)-7 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, REAPPOINTING WENDY NEWTON-HUCKABAY TO SEAT 3 OF THE MERIDIAN PLANNING & ZONING COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code Title 2, Chapter 2 established the Meridian Planning and Zoning Commission, its members and terms of their appointments; and WHEREAS, Wendy Newton-Huckabay currently holds Seat 3 of the Planning & Zoning Commission with a term to expire January, 2010; and WHEREAS, Wendy Newton-Huckabay may be reappointed to Seat 3 of the Planning & Zoning Commission to a term of 6 years to expire in January, 2016; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to approve the respective reappointment of Commissioner Newton-Huckabay as recommended by Mayor De Weerd and described herein; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, effective immediately, Wendy Newton-Huckabay shall be reappointed to Seat 3 of the Meridian Planning & Zoning Commission, which term shall run through January, 2016. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. k4 - ADOPTED by the City Council of the City of Meridian, Idaho, this 101 day of 2010. APPROVED by the Mayor of the City of Meridian, Idaho, this ►q "—day of 2010. APPR or de Weerd ATTEST:Fo By. Jayce . Holman, City Clerk a SEAL � �, RESOLUTION FOR RE -APPOINTMENT OF, ,VliBAY - MERIDIAN PLANNING & ZONING COMMISSIONER -1 "ofill 1114w MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7A2 REQUEST Mayor's Youth Advisory Council Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: ( n CITY BUILDING DEPT: Cr' CITY WATER DEPT: \ CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7B1 REQUEST Julius M. Kleiner Memorial Park Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ■ L 0 1d 0 O M to a� 0 0 N ct ct ti U i yam _>1 ct U� w c� U U U s CA _>1 ct r� M 0 O O N pm ► L J W U ME U 0 i r1 n 0 LJ Ja CJ E❑I o 17 AIX - %nor iw ft l►*' t -a ,r!. r-%-�,�� ry A .,f t� �1. 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W a H V z z �c w J Q CO w 0 LU a - w J 0 Z m D m Q CO Moll 1�� 11Eff 1 r Z % Qco l U _ � \1 J a- a - D co 3. a - co Q U 2 F— Z D O of Q CC 0 z W N V Z H z �c .7 W 01, AA'SV m p � CA 4) V �C4 ;moo p0 4 C� ct v1 v btJ U CA 4J z O Q w w w 0 m z O F= Q w J W z O w LL r -- PIT rK We k a C©©©©© ACY a a m co i" E E N� m •j � N 'O Y L WC d ��` •' d Ea I � � IRAL 1 v 1 ^t VJ �..� . c V I ct • r..� w�O k a C©©©©© ACY a a m co i" E E N� m •j � N 'O Y L WC d ��` •' d Ea I � � IRAL 1 ct • r..� #IVi r ■ r C 0 0 V rf� i kk 0 0 0 0 0 LO r 4-4 Q 4 0 0 o 0 0 0 0 O O 0 0 0 0 O 0 0 o O 0 0 0 o O O 0 0 O 0 O 0 O 0 O 0 O 0 O 'zj 0 O 0 Ln O 0 0 0 0 0 0 0 0 0O 0 O 0 ct 0 O 0 O N o ao C N M o m - � I- v O N v�� w N LO 0 — N ��M Ln ., 'q M rn� In w Lo Rn 00 EJ-? EiY ' , ffl FR ffli k ER f O H 0 0 0 0 0 LO r Q 4 0 0 o 0 0 0 0 O O 0 0 0 0 O 0 0 o 0 0 0 0 0 0 o O O 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 Ln 0 O 0 O 0 0 0 0 0 0 0 0 0O 0 O 0 0 O 0 O N o ao C N M o m - � I- v O N v�� w N LO 0 — N ��M Ln ., 'q M rn� In w Lo Rn 00 EJ-? EiY ' , ffl FR ffli k ER f Q W w U O N 011 _ w ~ W > co LU X o w � Q; z U} Q o W o z J z w O a U w W w af w O X" a o z Uj U a Z U w an��� m w w� a w Q— �� W IZ a n z D F- w W w o o� z Q z �_ w o oo >_ w Q z W Z Q 0 0 0 0 0 LO r MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7B2 REQUEST Meridian Parks & Recreation Commission Recommendations Regarding Amendments to the Pathways Master Plan AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: \f CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: See Affached MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, AMENDING THE PATHWAYS MASTER PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-2-3(A)(11) charges the Meridian Parks and Recreation Commission with reviewing and commenting on the City's comprehensive plan as it relates to parks and recreation, and the Meridian comprehensive plan includes, by reference, the Pathways Master Plan; WHEREAS, City staff from both the Planning Department and the Parks and Recreation Department reviewed and analyzed the Pathways Master Plan, compared the information contained therein to on -the -ground conditions, determined that the Pathways Master Plan contains some outdated and/or inaccurate information, and proposed amendments to the Pathways Master Plan; WHEREAS, on January 13, 2010, by resolution, the Parks and Recreation Commission directed the Parks and Recreation Director to request that the City of Meridian City Council implement the amendments to the Pathways Master Plan as set forth in the staff report, attached to the Commission's resolution as Attachment 1 thereto; and WHEREAS, the Mayor and City Council find that it is in the best interest of the health, safety, and welfare of the people of Meridian to implement such amendments to the Pathways Master Plan, NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the amendments to the Pathways Master Plan as set forth in Attachment 1 to the Commission's January 13, 2010 resolution, attached hereto as Exhibit A, are hereby accepted and adopted by the Mayor and City Council of the City of Meridian. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of , 2010. APPROVED by the Mayor of the City of Meridian, Idaho, this day of , 2010. APPROVED: ATTEST: 0 By: Jaycee Holman, City Clerk Mayor Tammy de Weerd RESOLUTION ADOPTING PATHWAYS MASTER PLAN AMENDMENTS Page 1 of 1 0 EXHIBIT A MPR Commission Resolution—.larruary 13, 2010 • • is E IDIAN�-- i®AHO Fj-Tlliv-4 "i, 101U*161►-TIA 1 [*U, _rel*]-�j_1[ 1 &*1*] lI A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, RECOMMENDING THAT THE PATHWAYS MASTER PLAN BE AMENDED. WHEREAS, Meridian City Code section 2-2-3(Axl l) charges the Commission with reviewing and commenting on the city's comprehensive plan as it relates to parks and recreation, and the Meridian comprehensive plan includes, by reference, the Pathways Master Plan; and WHEREAS, the Parks and Recreation Department and Commission have reviewed and analyzed the Pathways Master Plan, comparing the information contained therein to on -the - ground conditions, and determined that the revisions incorporated herein as Attachment I are necessary to improve the Pathways Master Plan and future network; and WHEREAS, the Commission finds that providing opportunities for safe, fun, interconnected, and convenient foot and bicycle travel is in the best interest of the health, safety, and welfare of the people of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Parks and Recreation Director shall request that the City of Meridian City Council adopt the amendments to the Pathways Master Plan as set forth in the update incorporated herein as Attachment 1. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Parks and Recreation Commission of the City of Meridian, Idaho, this S_-.�_ day of Ta -%4. , 2010. APPROVED: &reg Steele, President Parks aAd Recreation Commission RESOLUTION of PARKS & REc. COMMISSION - AMEND PATHWAYS MASTER PLAN PAGE I of 7 Attachment 1 UPDATE Proposed Pathways Master Plan Amendments December 9, 2009 The Parks & Recreation Commission recommends the following changes to the Meridian Pathways Master Plan for consideration by the Mayor and City Council: A. LINDER ROAD/EAGLE ISLAND Revise the narrative description for the Linder Roa&Tagle Island Connector Pathway, Section A, as follows: Providing a connection to Eagle Island and the Greenbelt is vitally important for bicyclists of all skill levels. The recommended connection is a combination on - street facility and separated pathway along Linder from south of I-84 to the Eagle Island entrance off Linder. The pathway will begin on the west side of Linder south of I-84, continue with a physically separated connection over the interstate and proceed north to Franklin. From Franklin, to GhMeav a striped on -street bike lane will extend north to Chateau on both sides of the roadway. the-padwmy e North of Chateau to Eagle Island the a seuarated,pathway will proceed along the east side of the roadway. Pendin roadway design, the bike lane will likely continue in addition to the separated pathway north of Chateau. 0 A sheA tem seMen is aa en stmet mute m4& mwked bike laws or. sheWder-s. Revise the maps on page 4-3 ("Pathway Network Map') and 4-22 ("Linder Road/Eagle Island Pathway's as shown in Exhibit 1. B. LOCHSA FALLs/HERoEs PARK Revise the maps on page 4-3 ("Pathway Network Map') and 4-24 ("Meridian Loop Pathway") as shown in Exhibit 2. The narrative description of the Meridian Loop Pathway, Section C (Meridian — Linder), states the following- "This ollowing"This pathway segment is completed There is a short on -street segment connecting from Lochsa Falls to Heroes Park." A revision to the narrative is therefore not necessary. C. FULLER PARK To TEN MILE Revise the map on page 4-3 ("Pathway Network Map") as shown in Exhibit 3. D. DowwowN/E. 3RD STREET Revise the map on page 4-3 ('Pathway Network Map') as shown in Exhibit 4. Is E. RIVER PLANNING AREA Revise the map on page 4-2 ("Pathway Network Map'j as shown in Exhibit S. RESOLUTION OF PARKS & REc. COMMISSION - AMEND PATHWAYS MASTER PLAN PAGE 2 OF 7 • 1] • CHINDEN M�r� FRANKLIN INTERSTATE 0 2,000 4,000 8,000 Feet Change proposed 10' pathway to on -street bike lane from Cayuse Creek south to Franklin. A I I LAN I� Uj A N _ W USTICK USTICK i v� 1 s ® • ® ® Proposed Change N Exhibit 1 RESOLUTION OF PARKS & REC. COMMISSION — AMEND PATHWAYS MASTER PLAN PAGE 3 OF 7 moan = `0 0 Q I a ��d I a m m r- I: 0 ad D CD ori a :t SD $moo :0: m = = 0(n cu ?c Ii. • a m )0-z RESOLUTION OF PARKS & REC. COMMISSION - AMEND PATHWAYS MASTER PLAN PAGE 4 OF 7 • O lo 101 N 10 tD NID o T� CCD O N� �(Tt7 O (D C tU O 3 O N W � -' N CD v � 0 S p) -0 na 0 -0 o Q N n N U) cn O rn m X t1 N-�-`7C0 top� oXw cr. w :3mt �j �ni3 w N�iB? ci v O L rt M -4 O C (D 7 CD cn O O 'O ON CD CD O ? X o ku < V'0 N+ CD O U) T O �QN(Q a�W3 m -n Err N CD 0 Mato 1 m X 07 III° m D w :: °' o- CL m o 7 01 S m K K ls-ICS*�WAW AIS IN W AKOdA WOR YAM, K5q' ...... . '07-161; N s RESOLUTION OF PARKS & REC. COMMISSION - AMEND PATHWAYS MASTER PLAN PAGE 5 OF 7 J • • N Z a 0 W CHERRY g FAIRVIEW • • • • • ■ ■ • ■ ■ ■ ■ • ■ • r • • • r • ° 2 ■ ■ Q Z ® _ D R w g ■ PINE • ■ ■ ■ • ■ ■ ■ ■ 2 • rr: 0 125 250 500 750 1,000 Feet Extend E. 3rd St. On Street Route north to Fairveiw along proposed roadway extension alignment. Add on street connections on Fairview from Main St. to Lakes Ave. crossing, and on Washington from E. 3rd to Cathy and north to tie in with Five Mile Creek Pathway Segment H.1 at Badly. Exhibit 4 RESOLUTION OF PARKS & REC. COMMISSION — AMEND PATHWAYS MASTER PLAN ■ • • • Proposed Change Existing Pathway - - Long -Term Route Micro Path On Street Route ® Proposed Pathway PAGE 6 OF 7 • • wi a N Q. CD :3 T 2 N ? -ap oto c � m Q nj X � N � O 7 (Qp t0 Ac o� -� S, cr Wit - Ai N, O a U3 0 r L t• g 7, r=< � a ,! ' 36 E ETT �Sx i 1 LACK CAT r.+rr • 1 A MER ® or, n' rr • 4''" a m �r e f y m • "�._.. Z c m RESOLUTION OF PARKS & REC. COMMISSION - AMEND PATHWAYS MASTER PLAN PAGE 7 OF 7 MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. %C1 REQUEST Sanitary Services Company - Discussion on Solid Waste Advisory Committee AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 a) a) 4-0E 0 U 0 2 LO y L ■� CVV � p IL `vJ"■■ CD 75 Lo ,ate 40 O y E y L ■� CVV � p IL o23 m 75 6. .�45 ,ate 40 Jill lu .. mom' MEMO, MENEM as = a.:� k. =-- 3 0 m OWN 4 a NOOK Q L m Moon .... 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O L CL 0) L.. .� co' LM' .p..� =, L.. .� co' LM' E IMPN"f ,p k" ` ' k ¢50 e_ s 44 � f cn �scu tt k MR �I r' 3 — +yI '!o IMPN"f ,p k" ` ' k ¢50 e_ s 44 � f cn �scu tt k MR �I • • "� ^s Mai t It W • • c 0 C/) U C O U • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7D1 REQUEST Sanitary Services Company and Legal Department - Solid Waste Ordinance Discussion AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: 0 Materials presented at public meetings shall become property of the City of Meridian. • • • MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. %EI REQUEST Planning Department - Transportation Overview: Presentation by City Staff on Recent Involvement with Various Transportation Studies, Construction Projects, Funding Opportunities and Priority Transportation Projects AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • • January 14, 2010 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Manager Tim Curns, Transportation and Utility Coordinator RE: Transportation Update, Winter 2010 January 19, 2010 City Council Workshop Agenda Item Below is a summary update of some of the transportation studies and roadway projects City Staff has been involved with over the past couple months. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to transpire) in the transportation realm. Staff will be at your January 19' workshop to discuss these items, but Staff does not intend to go through all of these projects in detail during the workshop. Instead, staff will be available should you have any comments, concerns or questions you would like to bring up. Please feel free to contact me should you have any comments, concerns or questions on any of these topics before, or after, the workshop. • TLIP - Transportation & Land Use Integration Plan (ACHD): On January 27`x', the ACHD Commission is expected to adopt the last couple of documents necessary to begin implementing TLIP: the Master Street Map and the MSM Purpose and Amendment Procedure Policy (ACHD staff presented these documents to you during your December workshop.) Planning staff and ACHD staff will need to work out some of the details of how TLIP will be used in the processing of applications, but implementation should begin immediately following ACHD adoption. Later this year, City staff intends to bring an adoption strategy to the Council, proposing the various aspects of TLIP the City might roll into the comprehensive plan and/or city code. Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533. Fax 208-888-6854 - www.meridiancity.org Page 2 • Transportation Task Force (TTF): The TTF Committee met on January Th to review potential re-routing options of the 42 bus, which is an inter -county route. The TTF sent recommendations to VRT about routing the 42 downtown Meridian and by the ISU/Joint School District #2 administration building. VRT is taking public comment on this topic through January. The TTF also heard a brief status update on the VRT Toolkit that is being prepared by VRT. Draft B of ACHD's 2011-2015 FYWP was also discussed by the committee. The committee has made a recommendation to the City Council on comments to be sent to ACHD on the draft FYWP (see separate agenda item on this workshop agenda for details.) Due to the State of the City Address, the next TTF meeting has been pushed back two weeks and is scheduled for February 18'. • Stimulus II: On December 16, 2009, the US House of Representatives passed the Jobs for Main Street Act of 2010 (HR 2847). This bill allocates surface transportation funding in similar amounts and using similar methods as the American Recovery and Reinvestment Act of 2009 (aka ARRA or Stimulus), including no local match requirements. It is anticipated that the Jobs Bill will be taken up by the Senate at the first part of 2010 and could be signed by the President in February or March 2010. City staff will be working with COMPASS, ITD, VRT and ACHD staffs on identifying projects to submit applications for and providing information for the applications. Like ARRA, Phase I, it is anticipated that projects awarded funding in Stimulus II be "shovel ready" and out to bid/contract for construction in a very quick timeframe. • Transit Center in Meridian: Valley Regional Transit is currently seeking funding (via TIGER grant (Stimulus) and federal appropriation) for a facilities project that was identified in VRT's 2005 Regional Operations and Capital Improvement Plan. If funding is acquired, several transit centers in western Ada and Canyon County would be built. Meridian (in/near downtown) has been identified as one of the locations where a transit center would be constructed. As envisioned in VRT's CIP, the Meridian Transit Center would accommodate approximately 8 buses that allow passengers to make connections, and also allow for different modes of transportation to assemble (e.g. park and ride and/or bike storage, etc.). If funding is awarded, acquisition of property, design of the center, and construction of this project would move swiftly. Keller Associates (a Meridian -based company) is under contract with VRT to scope and design this project. Keller has been to the Transportation Task Force, the MDC-CRSA Destination Downtown stakeholder meeting, and has met with City Staff and officials on getting some input on where it should be located, what it should look like, and how this center should function. Staff will provide further updates to the Council as this project moves forward. • Rails with Trails (Meridian): Alta Planning & Design is under contract with the City to study and recommend an action plan for using the rail corridor. Alta is currently refining the recommended pathway alignment and expanding the associated narrative to include point -specific recommendations on how to address Page 3 constrained sections, unique challenges, non-standard obstacles, etc. Alta is completing their internal review and, once they make final changes to the draft, will forward the report to the City. • Treasure Valley High Capacity Transit Study: The Treasure Valley High Capacity Transit Study is evaluating corridors between Caldwell and Boise and Fairview/Cherry and Overland, and modal options for future mass transit to relieve congestion on I-84. Since April, an RTAC sub -committee has been working to determine which modes and corridor combinations would be the best candidates to do a detailed alternative analysis on. Six corridor and mode options were originally endorsed by the subcommittee; a seventh option was a late addition (an exclusive Bus Rapid Transit (BRT) lane on I-844-184) and was recommended for study too by RTAC. This full alternative analysis of the corridors is expected to cost approximately $2 million. COMPASS and VRT are seeking the funds to cover the cost of the full alternative analysis through federal funds. The COMPASS Board recommended corridor and mode combinations for detailed study are: ■ Boise Cutoff (Railroad corridor) — for Light Rail ■ Boise Cutoff (RR corridor) — for Bus Rapid Transit exclusive lane ■ Boise Cutoff (RR corridor) — for Commuter Rail ■ Franklin Road — for Bus Rapid Transit exclusive lane ■ Franklin Road — for Light Rail ■ Fairview/Cherry — for Bus Rapid Transit exclusive lane ■ I-84/1-184 — for Bus Rapid Transit exclusive lane Staff believes that in addition to whatever the preferred alternative outcome of this next phase of the study is, alternative transportation will also be needed on some/all of these corridors in the future. This next phase of the study, however, is to conduct a detailed analysis of the seven corridors and modes related to cost, ridership, and feasibility. • ACHD Projects: Attached to the last page of this memo is an executive summary of the ACHD roadway projects in Meridian. This month there are no Meridian projects that are color coded yellow or red, meaning there is are no identified issues, and the projects are progressing as planned. Please see the attachment for a status summary of all Meridian projects at ACHD. • Ustick Road/Locust Grove Road Intersection and Ustick Road Locust Grove Road to Leslie Way: There will be a project team kick-off meeting for this project on February 2nd at ACHD. The intersection will be designed by URS and the roadway widening will be designed in-house by ACHD. • McMillan/Locust Grove: The design of this intersection widening and signalization project is nearing the final stages. Construction is scheduled to begin either late fall of this year or early 2011. Page 4 Please feel free to contact me if you have any questions or would like any more information on transportation projects. Additional information on most of the projects and studies listed in this memo can also be found on ACHD's, ITD's, or COMPASS' websites. 0 Page 5 J MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 7E2 REQUEST Planning Dept - ACHD Five Year Work Plan Draft B - Presentation by City Staff on Draft B of ACHD's 2011-2015 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS See Attached Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. January 14, 2010 TO: Mayor Tammy de Weerd Meridian City Council FROM: Caleb Hood, Planning Manager RE: ACHD FYWP 2011-2015 Draft B City Council Workshop Agenda Item, January 19, 2010 ACHD recently released Draft B of the Five Year Work Plan (FYWP) for fiscal years 2011 through 2015 (FY 11-15) for agency review. In addition to the changes in programming philosophy at ACHD that I mentioned to the Council during my staff report on Draft A, ACHD staff has made some more noteworthy changes in Draft B. Funding levels for Capital Maintenance (overlays, scrub coats, cul-de-sacs, etc.), traffic materials and Intelligent Transportation (ITS) projects have all significantly increased in the program since Draft A and over the FY10-14 Plan. In summary, because ACHD's focus is shifting more and more towards maintenance and materials, there are less new construction projects in the FYWP. I have summarized all of the potential Meridian roadway and intersection projects in a spreadsheet (below) and am highlighting specific "priority" projects (enumerated below.) The spreadsheet compares the City's priority projects alongside: 1) the adopted FYWP (FY10-14), 2) Draft A, and 3) Draft B. Last year the City submitted some comments to ACHD via the Transportation Task Force (TTF) regarding the FYWP. On January 7th, the TTF once again reviewed the Draft FYWP and noted comments for the City Council to reflect on. The recommendation from the TTF is that the Council send a letter to the ACHD Commission on the draft FYWP (the recommended points from the TTF for the letter to ACHD are at the end of this memo.) During your January 19th Workshop, I will be available to take notes on any comments/points you would like me to craft into a letter that is forwarded on to the ACHD Board of Commissioners regarding Draft B. 1. Eagle, Victory to Ridenbaugh Canal: This is the City's number one priority project and has been delayed in previous years. Draft B shows this project advancing with the Eagle/Victory intersection and some Ridenbaugh bridge work being constructed in 2010, with the road widening and completion of the project in 2011. In this new scenario, the Victory/Eagle intersection could be built in April -September 2010 (6 months time frame). The Ridenbaugh Bridge would be Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533. Fax 208-888-6854 . www.meridiancity.org Page 2 constructed in November/December of 2010 and the paving would be complete in the spring of 2011. Project would still not be complete until 2011, but this accelerates the project by approximately 4-5 months (and the Victory/Eagle intersection could be functioning as a 3x3 intersection (ultimate is 5x5, but roadway widening needs to happen before full intersection can be opened) by October 2010, about 10 months earlier than the current schedule shows in the adopted FYWP.) 2. Ten Mile, Cherry to Ustick: In Draft A, this roadway project was delayed one year from its current adopted program status, from 2014 to 2015. In Draft B the widening has been delayed even further, to PD (no set construction year.) However, a major piece of this project, the Ten Mile/Ustick intersection moved up in Drafts A and B both and is programmed for construction in 2012. As we requested to ACHD, they are programming this intersection improvement to be ready for Ten Mile Interchange traffic. Staff is supportive of this proposal as it gets the City's number one new intersection priority constructed. (NOTE: See attached spreadsheet for a status update of all the priority intersection projects that the City requested near the new Ten Mile Interchange area.) 3. Ten Mile, Overland to I-84 (gap): Draft B shows this portion of the Ten Mile, Victory to Overland project being accelerated from OF to CN in 2011. This construction project programmed for 2011 would ensure that there is no gap in Ten Mile Road, between the on/off ramps to I-84 and the new, realigned Overland/Ten Mile project. At the direction of the Commission, ACHD Staff is proceeding with design and ROW for this project now. The construction costs will be acted on at a later date by the Commission. 4. Ustick Corridor: As the City requested in our priority cover letter to ACHD, Ustick from Meridian to Eagle Road significantly advanced in Draft A. However, at the request of the City of Boise, Ustick Road east of Eagle Road has been delayed in favor of programming Cloverdale and Five Mile Roads. Ustick, Locust Grove to Leslie Way (including the Ustick/Locust Grove intersection), is now programmed for Construction in 2014, not 2013 as was shown in Draft A (still advanced from OF in the adopted FYWP.) Ustick, Meridian to Locust Grove (including Ustick/Meridian intersection) has advanced from OF in the adopted FYWP to CN in 2015 in Draft B (Draft A showed CN in 2014). And Ustick from Duane Drive to Five Mile has advanced from OF in the adopted FYWP to PD (was CN in 2015 in Draft A.) These projects were the City's number 10,11 and 12 roadway priority projects. They have all been delayed 1 year compared to Draft A, but have still advanced from the currently adopted FYWP schedule. 5. Intersections: Several intersections near the Ten Mile Interchange (Ten Mile/Victory; Black Cat/Franklin; Black Cat/Cherry; Ten Mile/Amity; Amity/Black Cat) had either advanced or remained in the same construction year in Draft A as the currently adopted FYWP. Compared to Draft A, these five intersections projects have either been delayed or even removed entirely from the FYWP in Draft B (see summary spreadsheet below for details on each of these intersections.) NOTE: As mentioned in #2 above, Ten Mile/Ustick is Page 3 still programmed (in both Draft A and B) for construction in 2012 — was set for construction for 2014 in adopted FYWP. Some of the City's other priority projects of note that have not changed in Draft B (compared to either Draft A or the adopted FYWP) include: 1) Downtown Split Corridor Phase 2, City's number two priority. Construction is still shown in 2013 2) Franklin, Ten Mile to Linder, City's number four roadway priority is still programmed for construction in 2012 3) Pine/Linder intersection, City's number four new intersection priority is still programmed for construction in 2012, however, is the first project listed in Draft B to be bumped from construction if ACHD revenue falls short in 2012. If this project is not constructed in 2012 (before Phase II of Split Corridor) it will create traffic problem as mM people will be detoured through this intersection. Staff recommends that the Council request that ACHD not delay this project. (NOTE: this section of Linder Road widening remains unfunded.) 4) McMillan/Locust Grove intersection, City's number five new intersection priority is still programmed for construction in 2011. After reviewing Draft B, the TTF recommends that these points be made to ACRD: 1) Thanks, for a good job of improving the Pine/Main intersection with the turn lanes on Pine. 2) Thanks, for programming the Eagle, Victory to Ridenbaugh project to be constructed ASAP. 3) Like the advancement of Ustick/Ten Mile intersection to be constructed prior to interchange opening. 4) Even if they are temporary and not the ultimate footprint at intersections, fully support replacing all stop -controlled intersections with signals. This is especially true (and needed) around the Ten Mile Interchange. For not only interchange - related traffic, but as Split Corridor Phase II is constructed in 2013, Ten Mile will be a primary detour route. Staff seeks direction on compiling the above TTF-generated comments and City Council's thoughts into a letter to ACHD that will be signed by the Mayor. Spreadsheet Summary of Priority Meridian Projects GIs DAD 6� a v e U .56 5SsT" a a a = 2i e.v s =2222= 15+ bi g :a zz 4 r .fir .i WV VV ti u. u. p .5 tl � 5 b W Se ti N r G tl GIS tl :s G fs t C ii S b 9 ti G K S 15 U U Z Zia: x 3 Z A 2 Z Z Z Z x=;9;C z i Z x x rN N 4 0: C C C <I€ 0 6 $I tI M6 T. CT N M ? u1 Rao cTO •r Or M �t Yt b cD Q� O .v .r r4 w ra M +t ev N r� ry r N ry yiP Y Spreadsheet Summary of Priority Meridian Projects M1 t 11 lsitla leia a 1is :221 a 12 C _ C pup 2 1-0, S a 9d .Sil aN S 9 � 'C � fi n+ N N x�p Rag n N' v v v c LJ o Sal— {C{ w S S {!3 l � ry P x tT w 5Q • • MERIDIAN CITY COUNCIL MEETING APPLICANT January 19, 2010 ITEM NO. 7F1 REQUEST Public Works - Benchmarking Presentation AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 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C) O N CL CD Q D M 2 LL ca 7 0 z� O O O O O O N O O O O O O N N V O (O N N — 69 (A 64 fA fH H3 cu Q a tC LL LL N U 0 >00 00 z0 N W, OE I N 0 z N oc as`p s 6 �i m i GG p m 90 \Y Ja� suolleg uoill!n `J�ati I v� 0- O LO T L O J 0 0 N 7 C c a cu am 2 6° 9y ad S 6 �b \ f I � `fid Gin Z • � '�ti ti 610 ■ LO LO / °O T O J 0 0 N 7 C c a cu am 2 9y ■ I `fid Z • � '�ti ti 610 LO LO LO °O T O J 0 0 N 7 C c a cu am 2 cD Lo V Cl) N — O O w CD -,* N O d f6 0 C) N } LL co O N } 0 0 N } LL C O' .N m � I H J cn O O O OO o o Lo N (sanOH) awil Iso co 0 N y CO r- (D U) �t co N f O OEM Jim cD Lo V Cl) N — O O w CD -,* N O d f6 0 C) N } LL co O N } 0 0 N } LL C O' .N m � I H J cn O O O OO o o Lo N (sanOH) awil Iso co 0 N y CO r- (D U) �t co N f O 0 V O � U V •� c� v C 0 a� u w `s; � cn U O u O O O u O 4-4 u O ct � 4-4 u u � v 4- U u O u f a u u 4 � N � O O 4-4 '-d � u �—+ .� U 'u O v ^ 4-J Cn Vn °o 0 u cn U O 4-4 �. :� c� u U v 4-J O � O cn U U m u 4-4O u O c�i cn U U U O u U. ■ C�7 .000, 0 U U c� w � 4--4 +J u O c� ^ u '( f � N 4-J N u 4-J —0 V� o U 'x 4-1 c� 4 U � b U u �U^ 4-J oJJ � cn cn v ■ PA)0)0XI,) O bpi Cbo a) t, ,0 00 00 o� obgq.nb�_°'o .o o l 0 000 -)0 be .. l000 0 � 000o poo poo v O o0 0 Oo 0 a o 0 0� �--� ct N 4� 4� l c� O V c� c� c1 V O c� Nc MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. SA REQUEST Ordinance No. kO - �`i�17 : Amending Title 1, Chapter 7, Section 5 of the Meridian City Code Regarding Days and Times of the City Council Meetings AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 CITY OF MERIDIAN ORDINANCE NO. 1 - I yt4j) BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE AMENDING TITLE 1, CHAPTER 79 SECTION 5 OF THE MERIDIAN CITY CODE, REGARDING DAYS AND TIMES OF THE CITY COUNCIL MEETINGS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS the City Council determines the frequency and the agenda for City Council meetings; and WHEREAS the City Council does not currently have a need to meet four (4) times a month; and WHEREAS the City Council has the need to occasionally cancel meetings due to the lack of a quorum to meet; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 7, Section 5 of the Meridian City Code is amended to read as follows 0 1-7-5: CITY COUNCIL MEETINGS: A. Time Aand Place Aof Regular Meetings: j)The regular meetings of the eCity cCouncil shall be held at the Meridian eCity hHall at 33 East 1dahe Broadway S#eet Avenueby the $}Mayor and eCity 9 -Council on the first, seeen, and fourth Tuesdays of each month at seven o'clock (7:00) P.M. of said days. When necesma the Cfty Council shall hold land use ho&p at these meetings. 2 The City Council shall also meet on the second Tuesday of each month in a workshop format beginning at six o'clock (6:00) P.M. Land use hearings will not be held at these workshoas unless an urgent need exists to require it. Workshops may be held in a more informal manner than a regular meeting. If a Tuesday meeting or workshop_of any month is a holiday, city election, primary or general election, the meeting shall be held the Wednesday evening following at the same hour and place. B. Manner Of Conducting Meetings: There is hereby adopted by the city for the purpose of establishing rules and regulations for the conduct of meetings, the clerk's duties and the mayor's duties in relation to council meetings, the most current edition of "Robert's Rules Of Order (Revised)" C. Open Meetings: Meetings of the city council shall be open to the public pursuant to Idaho Code section 67-2341 et seq. CHANGE OF CITY COUNCIL. MEETINGs PAGE 1 of 2 • • D. Canceling And Rescheduling Of Meetings: Upon the affirmative vote of one-half (1/2) plus one of the members of the full council, a regularly scheduled meeting may be postponed to a different date and time, or may be canceled. If a quorum of the Council is not available prior to the start of a meeting then the meeting shall be canceled without a vote. Whenever any meeting is postponed re -scheduled, or canceled the City Clerk will endeavor to diligently provide notice to the public as soon as practicable. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That this ordinance shall be effective on and after February 1, 2010. PASSED by the City Council of the City of Meridian, Idaho, this IQday of 2010. APPROVED by the Mayor of the City of Meridian, Idaho, this ,gV-day of 2010. APPROVED: TAMMY DEER". MAYOR `0%11unnrrrrr�� ATTEST: �.�,��1 OF 4 s JAYCEW L. HOLMAN, _ RK $EAL CHANGE OF CITY COUNCIL MEETINGS PAGE 2 OF 2 MERIDIAN CITY COUNCIL MEETING January 19, 2010 APPLICANT ITEM NO. 8B REQUEST Ordinance No. 1 C) r N'41 : AZ 09-009 Request for Annexation and Zoning of 6.16 Acres from RUT District in Ada County to R-8 (Medium Density Residential Dist.) for Southridge-Hodges located at 1785 S. Windy Ridge by Linder 109 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: See Attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 E BOISE IDAHO 01120110 01:32 PM DEPUTY VIcW Allen III IIIIIIIIIIIIIIIilllllllllllllll III RECORDED -REQUEST OF 110005406CIN o1 Meridian CITY OF MERIDIAN ORDINANCE NO. 10 -1 HL BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE (AZ 09-009 SOUTHRIDGE-HODGES) FOR ANNEXATION OF A TRACT OF LAND SITUATED IN THE EAST ONE HALF OF THE NORTHWEST ONE QUARTER OF THE NORTHWEST ONE QUARTER OF SECTION 23, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN, ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Descriptions herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re- zoning by the owner of said property, to -wit: Linder 109, LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-8 (Medium Density Residential District), in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION — SOUTHRIDGE-HODGES (AZ 09-009) Page 1 of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this ia`k`- day of , 2010. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of ATTEST: JAYCEE'L. HOLMAN, CITY MAYOR de WEERD ANNEXATION — SOUTHRIDGE-HODGES (AZ 09-009) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this IQ*� day ofJaLnv!L% c , 2010, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ,...®• 41 (SEAL) : A1C' -p'- Jo��i•+•• pUgy1G•'+0•' �•�'97'E to.0 •�&.a••• AA P;nJ� N TARY P LI OR IDAHO RE IDING AT: bun _ 1&jk 0 MY COMMISSION EXPIRES: Jan y , �Iq ANNEXATION - SOUTHRIDGE-HODGES (AZ 09-009) Page 3 of 3 Exhibit A September 25, 2009 Project No. 06361 Legal Description Annexation and Rezone UNDER 109, U.C. 6.16 acres M �� THE LAND GROUP, INC. EXHIBIT "A" A tract of land situated in the East One Half of the Northwest One Quarter of the Northwest One Quarter of Section 23, Township 3 North, flange 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, described as follows: Commencing at a found brass cap monumenting the Northwest Corner of said Section 23, thence following the northerly line of said Northwest One Quarter, South 89'15,27" East a distance of 1,326.21 feet to a found 5/8 -inch steel pin monumenting the West One -Sixteenth Comer of said Section 23; Thence leaving said northerly line and following the easterly line of the said Northwest One Quarter of the Northwest One Quarter, South 00 47'25" West a distance of 462.67 feet to the POINT OF BEGINNING. Thence following said easterly line, South 00"47'25° West a distance of 854.34 feet to a found 5/84nch steel pin; Thence leaving said easterly line and following the southerly line of the said Northwest One Quarter of the Northwest One Quarter, North 89'09'38" West a distance of 450.00 feet to a point; Thence leaving said southerly line, North 00°4643" East a distance of 302.18 feet to a found 5/8 -inch steel pin; Thence North 65°39'49" East a distance of 276.09 feet to a point; Thence North 00'4643" East a distance of 500.71 feet to a point on the centerline of Ridenbaugh Canal; Thence following said centerline, South 73"3750" East a distance of 153.03 feet to a point; Thence following said centeriine, South 63°48'13" East a distance of 58.44 feet to the POINT Of BEGINNING. O LanduapeArrbileG,m • Srte Pl--g8 • C-d/E'ngW-9 • G,** CalOI/lN" &mv. 462 E Shore Drive, Ste. 100, Eagle, Idaho 83616 • P 208.939.4041 F 208.939.4445 EM&Wand=� _�� G:\2006\06361\Admin\Legal$\Hodges Rewe\L 06361 HodgmRpmoae 090925.doc Pagel of2 ►� /�e 10M THE LAND GROUP, INC. The above-described tract of land contains 6.16 acres, more or less, subject to any existing easements or rights-of-way. Prepared By: THE LAND GROUP, INC, 462 E. SHORE DRIVE, SUITE 100 EAGLE, IDAHO 83616 208-939-4041 208-939-4445 (FAX) (aEUfE p VA1. BY y OCT 4 G 20 MENOgKs DEPS C a w 12459 0 w T 9�� OF t 4g O Lum6co(x �YrJiirrrtnrr • Siu P/amiing • Grvi! E•ginmieg •Golf Ccwm Lrigdan e'r Engiaerring • Groh,, Commwcimlion 462 E. Shore Drive, Ste. 100, Eagle, Idaho 83616 • P 208.939.1041 F 20&939.4445 45 • nmaa thckdgro,Ipinc cpm G,\2006\06361\:\dmin\I.cgaL\Hodges Rezonc\I.06361 HodgesRezone 090925.doc Page 2 of 2 Exhibit B Situated in a portion of the E 112 of the NW 1/4 of the NW 1/4 of Section 23, Township 3 North, Range 1 West, B.M. Ada County, Idaho 2009 NW CORNER SECTION 23 W 1/16 CORNER SECTION 23 -- -- ._ 589'iS'27'E 1326.2I' — \ � I REQ/ APPROVAL'- ` Eiden BY OCT 0 2 2009 \ \ fie/ POINT OF BEgNNING MERIDIAN pugLiC WORKS DF-PY. \ 15,T o \ Legend S&34593"E 5'13-E \ / BRASS CAP a • 5/8° STEEL PIN z // CALCULATED POINT ANNEXATION AND REZONE BOUNDARY — — — — SECTION UNE 111 —' -- EXISTING R -O -W UNE \ ri p,L LAV,& indy Ridge 2232231023223104 Acres 1X45 Zone: RUT N Proposed Zone: R-8 '9,p meq$ OF a �OA'L. BALD / �' � 5 �� 6 —ti -- — o N89'Q9'381Y • 454• l ENGINFFR/S1IRVFVnR non ,enT wci.n.... TSE UM CROUP, ma _�,/... . �..�.�.. ►./ it • cv,,,7 es�,o...� "b ISA .�8�g8 ,o 'Z �-1t, fes, , Exhibit °B° Annexation and Rezone City of Meridian woos 06361 1 of 1