HomeMy WebLinkAboutChange Order No. 1 with CH2M Hill for Creek Side Arbour LOMR~ ~~i~E IDIAN~-
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
Mayor Tammy de Weerd
City Council Members:
Kelth Bird
Brad Hoaglun
Charles Rountree
David Zaremba
FROM: Kyle Radek, PE
DATE: 12/10/09
SUBJECT: CONSENT AGENDA ITEM: CHANGE ORDER #1 TO TASK ORDER
0663A, CREEK SIDE ARBOUR LOMR WITH CH2M HILL, DATED
12/4108, FOR RESPONSE TO FEMA COMMENTS FOR A NOT TO
EXCEED AMOi~NT OF $7,800.
i. RECOMMENDED ACTION
A. Move to:
1. Approve Change Order #I to Task Order 0663a, Creek Side Arbour LOMR
with CH2M Hill for a not to exceed cost of $7,800; and
2. Authorize the Mayor to sign the change order.
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
Warren Stewart, Engineering Manager 489-0350
Kyle Radek, Asst. City Engineer 489-0343
III. DESCRIPTION
A. Back rg aund
In accordance with the requirements of the National Flood Insurance Program
and guidance from FEMA, the City has submitted a Letter of Map Revision
~I.OMR) to FEMA to reflect changes to the mapped floodplain of Fivemile
Creek. FEMA has commented on the submittal, asking for clarification and
additional information. This change order will permit the consultant to review
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and respond to FEMA comments in order to move the LOMR application
forward.
B. Proposed Project
The project is the addition of review and response to FEMA comments to the
existing Fivemle Creek LOMR Task Order.
C. Consultant: Selection
Since this is a change order to an existing task order, the consultant will be the
same that performed the task order.
IV. IMPACT
A. Strategic Impact:
This project is needed to satisfy our obligations under the National Flood
Insurance Program which serves our vision of being members of Community
Rating System (CRS).
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B. Service/Deliverv ImQact:
This project will improve our standing in the National Flood Insurance Program
which will provide better delivery of this service to owners of property in
Meridian's floodplains including reduced insurance rates once CRS membership
is obtained.
C. Fiscal Impact:
Proiect Costs
Change Order $7,800
Total $7,800
Project Funding
Surface Water Program 1840-55182 $125,040
V. ALTERNATIVES
A. The City could attempt to respond to FEMA's comments in house. The
comments are generally of a technical nature and only those who have
developed the hydraulic models have the expertise to respond. Staff has
limited experience with hydraulic modeling and did not perform the modeling
on this project, therefore, it would be more effective to have the consultant that
completed the model provide the response.
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B. City staff could hire a different consultant to respond to FEMA's comments.
Even though other consultants are capable of performing hydraulic analysis
and responding to technical comments from FEMA, it would probably not be
cost effective to bring a different consultant on who has no previous
experience with the project.
VI. TIME CONSTRAINTS
Council's approval will allow us to respond to FEMA's first series of comments by
their deadline of Feb 25, if this deadline is not met, the LOMB application will be
suspeaded,
VII. LIST OF ATTACHMENTS
A. CH2M Hill wiork plan.
B. Change Order # 1
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CHZSI HRt
322 East Front sVeal
Suip~ 200
Boiae,lq 63702-T3S9
C~-12M H 1 LL ror 2osaas.Ba,u
Fa>t 206.746.6316
November 20, 2009
Kyle Radek, P.E.
Assistant City Engineer
City of Meridian
33 E. Broadway Avenue, Suite Z00
Meridian, ID 83642
Subject: Wark Plan for Review of FEMA LOMR Comments: Fivemile Creek
Dear Kyle:
This letter serves as a work plan and budget for providing technical review of the City's
FEMA analysis. Per our discussion on November 9, 2009, we have scoped three tasks
related to this work; each task is a review of FEMA comments and a response ~ those
comments. Because we do not yet know what FEMA's comments may be, we assumed 22
hours for each review, and the maJority of these hours are for Joe Young's time with the
model. This estimate is based on LOMR responses we have developed on other projects.
Based on this uncertainty, Meridian will only be charged for the time needed to complete
the review and response. tf FEMA`s requests require more time than we have assumed, we
will contact you prior to beginning work with a revised estimate of effort.
Our proposed budget for the scope is presented below and includes casts associated for the
review. The scope of work will be conducted under the terms and conditions our existing
Standazd Agreement for Professional Services dated AprII 4, 2006.
task Number and Name Budget
1. First FEMA Request! Reviser 52,600
2. SeGCnd FEMA RequeBt! Review 52,600
3. Third FEMA Request /Review x2,600
TOTAL 57.800
Please feel free to call me if you have any questions at 208;383.6355.
Sincerely,
CIi2M HILL
Sherrifll Doran Mark Bransorn
Pro}ect Manager Vice President
CITY OF MERIDIAN
33 EAST BROADWAY AVENUE
MERIDIAN, ID 83642
CONTRACT CHANGE ORDER
Change Order No.: ~ 1
Project Number. 0670b
Date: 2,'11/200$
Effective Date:
CONTRACTOR: CH2M HILL
PROJECT: Creek Side Arbour LOMR
The Contractor is hereby directed to make the following changes from the Contract Documents and Plans.
Desciption:
1) ,Additional services as required to res~nd to FEMA comments on the LOMR submittal.
'This change order will fund up to three iterations of responses to FEMA comments.
Reason for Change Order:
FEMA has received LOMR submittal completed by consultant and has requested additiana! or updated
information.
Attachments:
Work pian for review of FEMA LOMR Comments. Fivemile Creek y ,
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: $16,578.42 Original Contract Completion Date:
Original Contrail Completion Days:
Net changes form previous C.O.'s.: Net Days change form previous C.O.'s:
No. 0 to 0 No. 0 to 0
$0.00
Contract Price Prior to this C.O.: Contrail Completion Date before this C.O.:
$16,578.42
Net Increase (decrease) of this C.O.: Net Days Increase (decrease) of this C.O.:
__
$7,$00.00
Contract Price with all Approved C.O.'s: Contrail Completion Date with all Approved C.O.'s:
$24,378.42
RECOMMENDED: (PROJECT MANAGER) ACCEPTED (C OR)
Date: ~7/~/~ ~ 9 Date: ~~ ~ ~g
APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL
By: Keith Watts ``` IIt111111111111//~,','
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