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HomeMy WebLinkAbout2009-11-171. 2. 3. 4. 5. E IDIAN- CITY COUNCIL MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Tuesday, November 17, 2009 at 6:00 PM WORKSHOP MEETING Roll -Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree O Keith Bird Arrived at 6:06 p.m. X Mayor Tammy de Weerd Pledge of Allegiance Community Invocation by Pastor Steve Moore with Ten Mile Christian Church Adoption of the Agenda Adopted Consent Agenda Approved A. November 4, 2009 City Council Special Meeting Minutes B. November 10, 2009 Pre -Council Meeting Minutes C. November 10, 2009 City Council Regular Meeting Minutes D. New Beer and Wine License Application approval for Smashburger located at 3223 E. Louise Dr., Suite 100 E. Contract for Purchase of Records in Bulk Between Idaho Transportation Department and the City of Meridian for a Not - to -Exceed amount of $0.00 6. Community Items / Presentations Meridian City Council Workshop Agenda — Tuesday, November 17, 2009 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. A. Recognizing PAL Coaches by: Brenda Murdock - Anti-drug Coordinator B. High Volume Intersection Alternatives - Presentation of innovative, non-traditional intersection designs that were evaluated as part of the COMPASS High Volume Intersection Study in 2008 by: Don Matson, COMPASS and Caleb Hood, Planning 7. Department Reports A. Mayor's Office 1. Resolution No. 09-700: Appointment of Aubrey Skye Grant to Seat 7 of the Meridian Arts Commission by: Mayor DeWeerd Approved 2. Community Liaison Update by: Luke Cavener 3. Mayor's Youth Advisory Council Update by: MYAC Moved up to Item 6A2 B. Fire Department 1. Budget Amendment for Brush Truck for $15,000.00 by: Ron Anderson Approved C. Parks and Recreation Department 1. Meridian Parks and Recreation Resident vs. Non - Resident Fees discussion for recreation programs by: D. Development Services Division 1. Update Including Upcoming Events and Programs by: E. Planning Department 1. Energy Grant Work Session by: Pete Friedman F. Police Department 1. Strategic Focus Discussion by: Jeff Lavey Meridian City Council Workshop Agenda — Tuesday, November 17, 2009 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. . Legal Department 1. Discussion on Discharge of Firearms or Weapons Ordinance by: Bill Nary 2. Discussion on Disorderly House Ordinance by: Bill Nary 8. Ordinances A. Ordinance No. 09-1433: Authorizing the Exchange of Real Property with the Followers of Christ Church at Heroes Park, Approving Real Property Exchange Agreement, Authorizing Mayor to Execute City's Deed Approved 9. Other Items A. Executive Session as per Idaho State Code 67-2345(1)(c) - to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency Into Executive Session at 9:15 p.m. Out of Executive Session at 9:50 p.m. Adjourned at 9:50 p.m. Meridian City Council Workshop Agenda — Tuesday, November 17, 2009 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meetina Workshop November 17, 2009 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, November 17, 2009, by Council President Charlie Rountree. Members Present: Tammy de Weerd, Charlie Rountree, Keith Bird, Brad Hoaglun and David Zaremba. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Pete Friedman, Bruce Freckleton, Steve Siddoway, Jeff Lavey, John Overton, Tracy Basterrechea, Ron Anderson, Mark Niemeyer, Tom Barry, Lucas Cavener, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: Good evening. Welcome everybody to the Tuesday, November 17th, City Council Workshop. The time is 6:00 o'clock. I need roll call attendance, please. Item 2: Pledge of Allegiance: Rountree: If you'd all join us with the Pledge of Allegiance. Please stand. (Pledge of Allegiance recited.) Rountree: And this evening we will be led in the community invocation by Pastor Moore and, please, join us or take this as a moment of reflection. Item 3: Community Invocation: Pastor Moore. Moore: Our Father God in Heaven, we thank you for life. We tend to take for granted the air we breathe and our minds and our extremities, our hands, our feet, our voice, our ears, our eyesight. We thank you that you are a creator who has put our world in the balance it's in. Tonight right here in Meridian, Idaho, we pause as an important moment comes and the government and leadership of our community, for these servants, and on their behalf for all of us we ask your direction and we count on the fact that you, though you are infinite in size, you come into our lives and this season of thanksgiving we pause also to thank you for those things that we tend to take for granted and to thank you for the promise of an eternity, for the possibility of that. I pray that you would use this meeting to make this community a better place to be. I pray for the citizens of this community, that we also would not expect our leaders to serve without our support and without our involvement. Thank you, God, for the blessings of life, in Jesus' name, amen. Meridian City Council Workshop Meeting November 17, 2009 Page 2 of 58 Rountree: Thanks, pastor, again. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I'd also like to thank Pastor Moore and his church for their involvement in the community Thanksgiving celebration that we will have on Sunday evening, 6:00 o'clock, at Valley Shepherd Church of the Nazarene and if you will extend that to your staff and our gratitude and we will see you Sunday night. Moore: Thank you. Item 4: Adoption of the Agenda: Rountree: Next item is the adoption of the agenda. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: On the agenda no changes to the Consent Agenda. Under Item 6 we would like to renumber Item A. It will become 6-A-1. And we will add an Item 6-A-2, which, in fact, previously was listed as 7-A-3. So, after we do 6-A-1 we will do the Mayor's Youth Advisory Council update. And, then, under Item 7-A-1, the resolution number is 09-700. Item 7-A-3 has been moved up now to become 6-A-2. And under Item 8-A, the ordinance number is 09-1433. And with those adjustments I move we adopt the agenda. Hoaglun: Second. Rountree: Moved and seconded to adopt the agenda. All in favor? Opposed same sign? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda: A. November 4, 2009 City Council Special Meeting Minutes B. November 10, 2009 Pre -Council Meeting Minutes C. November 10, 2009 City Council Regular Meeting Minutes D. New Beer and Wine License Application approval for Meridian City Council Workshop Meeting November 17, 2009 Page 3 of 58 Smashburger located at 3223 E. Louise Dr., Suite 100 E. Contract for Purchase of Records in Bulk Between Idaho Transportation Department and the City of Meridian for a Not to Exceed amount of $0.00 Rountree: Next item is the Consent Agenda. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Hoaglun: Second. Rountree: Been moved and seconded to adopt the Consent Agenda. Roll call vote, please. Roll -Call: Bird, absent; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Community Items / Presentations: A. Recognizing PAL Coaches by: Brenda Murdock - Anti-drug Coordinator Rountree: Next item are the community presentations. We have recognition of PAL coaches. Brenda. Murdock: Could the coaches come up here for Meridian PAL. Did you want to say a few words? De Weerd: We didn't practice this ahead of time, if you can tell. Again, it is our pleasure to have the honor hall of fame coaches join us today at a City Council meeting to recognize their leadership roll in a program that is a public, nonprofit, private venture in teaching leadership and good choice decision making to our young athletes in the PAL football program. This program is the second time that we have been doing this. We celebrated with the young athletes and the coaches a week or two ago and it's just a very positive venture that we have with these folks. We made this a separate ceremony to recognize the coaches, because they really have made a commitment to the youth of our community. They go through training with Leadership First and the recognized program and they are lead through the training modules that they are reinforcing at practices and during games to teach our kids the value of leadership and Meridian City Council Workshop Meeting November 17, 2009 Page 4 of 58 behavioral choices, as well as why it's important to not only their athletic performances, but those -- those lessons will follow through their life and certainly I think that they are going to give them greater success in their future. So, because of the importance of this partnership, because of the importance of the time and dedication these coaches make in the lives of our children, we thought that it was only befitting to recognize them in front of Council and the citizens that join us on our Council workshops. So, I will ask Brenda or Elisha to make a few comments and, then, Brian, maybe you can and we will show the hall of flame -- hall of fame -- flame -- plaque and recognize the two coaches that are with us tonight. Murdock: As the Mayor said, we are very excited to bring this the second time to the City Council and it will be displayed out here for years -- many many years to come. It is quite an honor. We had 55 kids that completed the program from ten different teams. We did -- this happens to be a small representation here of the ones that actually did and she will read all their names. We did want to say that through the recognized program, through the driving force of Brian, which we have a little thing about that, but we have received three -- two awards from the recognized program. One a City Achievement Award and the other one from the Northwest Alcohol Conference. Because of the programs of this nature that we do, we receive national recognition, which was quite an honor to be able to do that. So, with that and great appreciation to the coaches, Elisha will read the names. Figueroa: So, all in all we had about 11 coaches that earned hall of fame recognition this season and so we have a small representation here, so we are so grateful for you that you came tonight, but I do want to read all of the names, because I think that it's befitting that we recognize everyone that participated. We have Todd Vaughn. Jared Bailey. John Yaki. Christopher Chaney. Shawn Regan. Dave Padget. John Munther. Jason Allen. Fred Borges. And Wayne Gehring. Murdock: Last, but not least, the driving force -- driving force behind the PAL program is Brian. As president of the football program, you know, he saw a need -- anyway, he saw a need for an early drug prevention program and through enthusiasm and encouragement is what we call that, has made this a success. Our youth will unquestionably benefit from Brian's passion. Brian: I'd just like to thank the Mayor for giving us the opportunity to serve the community. Without the MADC and her relationship with Leadership First, we wouldn't even be in this position to be able to do this for the kids. So, I appreciate your efforts and your passion, your commitment to this program and we look forward to continuing in this for -- for many years and many seasons. Thank you. Chaney: Chris Chaney. Vaughn: Todd Vaughn. Meridian City Council Workshop Meeting November 17, 2009 Page 5 of 58 De Weerd: Chris and Todd, we'd like to thank you for joining us here this evening. As you see, your names are listed on our hall of fame plaque. It will be displayed -- oh, I guess will be. It will be displayed in our lobby and we greatly appreciate your leadership, your investment in time and in this program. I don't know if you heard, but PAL football program and -- because of the recognized program was our Meridian's Brightest Star, was recognized at a governor's ceremony last week, and we know you were well represented by the leadership team from both the football and the PAL organization as a whole. So, thank you so much for joining us and for sharing in the future of our kids of Meridian. Thank you. Rountree: And from Council thanks to you all as well. I know the time and energy and effort it takes and the time away from your family and you become part of the Meridian family in doing that and I appreciate it. And you do not have any obligation to remain for the rest of the meeting, if you wish to go. De Weerd: Brian does. The rest of you are dismissed. B. Mayor's Youth Advisory Council Update by: MYAC Rountree: Next item on the agenda is the Mayor's Youth Council update by the MYAC students. We have a couple students here this evening to give us an update. Luke, do you want to introduce them and, then, we can let them go home and do their studies. De Weerd: They thought they recognized a brunette, but they weren't quite sure. Cavener: Good evening, Mr. President, Madam Mayor, Members of the Council. This month we have two members of our Mayor's Youth Advisory Council just here to provide you an update as to what the Youth Council has accomplished the past month. With me I have Janelle de Weerd, who is the vice-president of the Mayor's Youth Advisory Council, and Ingrid Imbosse, who is the representative from Rocky Mountain High School. So, I will tum it over to them and let them give you their updates. J.de Weerd: Hi, guys. I'm Janelle and that was my -- as the Mayor said, I'm brunette now. But we have been doing a lot in MYAC lately. Our newest subcommittee -- I'm sure you guys have heard about it -- is TAC, Teen Activities Council. And what the latest thing we did for that was the Halloween party. The Halloween party was a huge success and it was a lot of fun and this Friday there will be a movie night at MYAC and friends, so that's what's going on in TAC, so that's going to be a lot of fun and there will be a lot of events for that and, then, we also have government affairs and Ingrid and I are both on government affairs and one of the huge things we have been working on is a grant and I'll let Ingrid talk about that. Imbosse: I'm Ingrid Imbosse and this is my first year with MYAC. It's really good to be a part of it. So, we have pretty much won a grant, which is really, really exciting. We are going to be getting money to do a lot the activities that we have planned for government affairs this year, including like promoting our -- the bill that we are working Meridian City Council Workshop Meeting November 17, 2009 Page 6 of 58 on, which is texting while driving, and, then, the beer tax and so that should be a lot of fun and do you -- J.de Weerd: Yeah. With the grant -- we applied for a grant for -- from the -- from the Teens Against Tobacco, so that's a thousand dollar grant and what we are going to be using that for is we are going to just kind of have a campaign and our first step in that is we are going to be getting -- we are going to be putting a presentation together and we are just going to be educating the council about teen tobacco use and the harmful affects of that and whatnot. And, then, after that our next step will be getting a camera and we are just going to go up to people and ask them what they think about tobacco and just kind of make a collage of all those videos. After that we are going to send out a challenge to three Meridian schools, Mountain View, Rocky Mountain, and Meridian and what we are going to be doing with that is we are going to ask them to make a PSA against tobacco, so I'm sure you guys remember the meth PSAs that the high schools did, it will be a lot like that, and Channel 7 is actually going to be making a story of that, so they are going to be covering our -- the making of the PSAs and just have a story about MYAC and what we are doing for Teens Against Tobacco and, then, our last step is we are going to be putting out a challenge to the Council to make a poster that is encouraging not using tobacco and, then, we will probably put those up -- those posters up around our high schools. And, then, for the beer and wine tax we are hoping to partner with the other youth councils, such as Nampa, Caldwell, and Eagle and kind of have a big rally, but things are still in the making and we still need to meet with other Councils and see if they are on board and all that fun stuff. And, then, for texting while driving we are going to be partnering with Mickey Hagedorn and they are just going to be helping us and giving us a brief on what they have been doing and all that kind of stuff and we are hoping to get AAA or one of those insurance companies to partner with us and I'm -- well, one of the things we were thinking about doing is having a number where we text like -- texting -- I'm texting on mine and so they would text that number and we would see how many people are for -- like send that text to the number. Its really hard to explain. But just kind of a petition that we can show the legislators. So, we are doing a lot in GA and, then, our last subcommittee is community involvement and we are just now starting to plan our spring auction, so we are getting definitely ahead of things for that auction, so that will be really awesome. We don't know who we are going to give the money to, but we are thinking about the Idaho Food Bank, since they are low on money right now, so we have that coming up, and we are just fixing all the little details, so we can have it smooth sailing and, hopefully, have the fliers out by the State of the City to get more people to come. And then e is there anything you want to add on? Imbosse: You have covered it all. J.de Weerd: And then -- so -- oh. The upcoming stuff is — at our next meeting. I don't know if Eli before me explained it, but we are having kind of themed meetings, so the next one will be a public speaking workshop kind of thing, so that will be a lot of fun and it's just teaching the other youth council members how to be confident, cool, and collected when you're speaking in front of the public, so -- anything else? Meridian City Council Workshop Meeting November 17, 2009 Page 7 of 58 Imbosse: You got it all. J.de Weerd: Okay. Hopefully I didn't talk too -- Imbosse: Yeah. J.de Weerd: Well, I thank you, Council and Mayor. Are there any questions? Rountree: Any questions? Bird: I have none. Good job. J.de Weerd: Thank you. Rountree: Good job. Thank you for being here. Zaremba: Exciting to hear what you're doing. J.de Weerd: Yeah. Thanks for having us. I'm glad you guys are interested. Rountree: Very good. De Weerd: It's always a joy having you two in front of us. Thank you, Ingrid. Thank you, Janelle. B. High Volume Intersection Alternatives - Presentation of innovative, non-traditional intersection designs that were evaluated as part of the COMPASS High Volume Intersection Study in 2008 by: Don Matson, COMPASS and Caleb Hood, Planning Rountree: The next item is the high volume intersection alternatives. And, Caleb, do you want to introduce this and Don? Hood: Yes, Mr. President, Madam Mayor, Members of the Council. That's what we have planned here. I invited Don Matson, a principal transportation planner with COMPASS here this evening to come and discuss with you a few types of nontraditional or innovative intersection designs. I just wanted to explain to you what an innovative intersection is. It consists of a series of at grade or grade separated intersections that are significantly different from a conventional intersection in some way. So, common differences include a reduction or spreading of conflict points, restrictions, and/or rerouting of movements and reduction of a complexity of traffic signal phasing. So, primarily these innovative intersections all have in common -- they try to take the left turning movement out of the main section of an intersection and what you can see -- and I'm not trying to steal too much of Don's thunder, but I want to set the stage a little Meridian City Council Workshop Meeting November 17, 2009 Page 8 of 58 bit and I think this is a pretty powerful slide. That top portion that shows the efficiency, on the left-hand side is your traditional four phase intersection. If you look at the left, how much time has to be allocated for your left turning movements, if you envision this being a minute or an hour of time, however the pie is -- you have roughly 20 percent of that time set for left turns. If you can take those left turning movements and give 90 percent of your time to your through movements, it certainly -- you can get more performance or volume through that intersection. So, I'll let Don go into a little bit more of that, but I did want to -- I think that's an interesting way to look at these is a lot of them they think of innovative ways to move those left turning movements away from the through movements, so -- and maybe just a little bit more background information on why I'm asking Don here this evening. In 2008 COMPASS completed the high volume intersection study -- the study did look at — I believe it was ten different intersection designs for some of the highest volume intersections in Ada County, intersections where a traditional signal would fail or it would not be efficient anyways. Think of some of the intersections like Fairview -Eagle or a Eagle -Franklin, a Linder/20-26 in the future, something like that, where you have got high volumes north -south and east -west and you can't have a dominant -- somebody stop, so you got to keep the traffic moving, so -- and, in fact, the 20-26 corridor preservation study and the Eagle Road corridor study both explored nontraditional intersection treatments for the long term viability of the roadways. And I just don't think we -- you probably have heard about some of these. We are going to dig a little deeper tonight, though, and I wanted to get into some of the technical aspects for a couple of the ones that we think are the most feasible to be built and I'm not going to say that they will be built, but some of the ones that look like -- are starting to rise above some of the others as far as what may be constructed. And I want you to be comfortable with them and understand how they function as ACHD and ITD and, then, the land use agencies work towards implementing -- requiring developers or land owners to set aside right of way or even construct these innovative intersections. So, Don, I guess with that I'm going to -- I'm going to turn it over to Don and he's got a PowerPoint and some other cool exhibits that I think will tell the story. Rountree: Don, if you would give me a minute. Would you let the record show that Councilman Bird joined us at 6:05, just prior to the recognition of the PAL coaches. Thank you, Don. Matson: Thanks for having me tonight. As Caleb mentioned, we did the study that -- with the ten intersections around Ada County. Two of them were in Meridian, Eagle and Fairview and Eagle and Franklin, to look at what possibilities are out there in the future. This will be a little bit about that presentation, but more about these main four options that we know are very promising and could have some good applications in Meridian and around the county -- around the Treasure Valley. As you know, it's no secret, we have congestion on a number of our roadways. There is too much demand at our intersections. This could be you. Could be me. But we can't always count on forever widening our roadways and intersections. This one has seven lanes just for one direction, two left, three through. Excuse me. I guess that makes six, doesn't it? But if we go triple lefts where does it stop? We do need to look at -- think outside the box. Overpasses are one option, but they are very expensive and not always the right fit for Meridian City Council Workshop Meeting November 17, 2009 Page 9 of 58 the neighborhood. They also cost about four times as much as some of these newer innovations that we have. Twenty million is kind of the -- the benchmark for -- involving an overpass. Now, a standard intersection does take up about -- it's got double left. It's going to perhaps have 130 feet of right of way and have a capacity of about 7,000 vehicles in the peak hour. As Caleb mentioned, the traditional intersection, you have got four cycles, two for one direction, north -south, and two for east -west. So, two of them are for left turns. And in the charts that Caleb showed you, you're getting a large amount of the time for a small amount of the movement. So, the main movement, your through movements, are only getting about 60 percent of the time in that -- in that pie chart. It's interesting we even have red time taking up six percent of the time and that's just the buffer space between each movement. Hopefully, we are getting that buffer space and there aren't red light runners, but we can't always have a perfect world. As I mentioned, this double left, we are looking at about 7,000 vehicles per hour and that's with an average delay of 60 seconds per vehicle. And all the intersections I'll show you this evening have that same standard we will be looking at more, no more than 60 seconds of delay per vehicle. By the way, if you go to triple left you can increase the number of vehicles to about 8,500 in the peak -- in one hour. You want to get these through movements, as Caleb mentioned, when you have an innovative intersection where you're getting rid of the left tum movement if you had about 90 percent of the time for a hundred percent of the traffic. That's a lot better odds than we had before. The creative options, there are quite a few here. This isn't a list of all of the different styles that are out there. Most of them are in use somewhere in the U.S. A few of them are still just on paper as well. But we are going to talk about these four today. Median U-turn. Continuous flow. A quadrant roadway. And a town center. By the way, on the left side of the screen, those top four are very similar in function, a bow tie and the median U-turn function very similarly and so on. Many of you have -- may have -- if you have driven in New Jersey you've no doubt come across a jug handle. If you have driven in Michigan you have probably run across the Michigan U-turn or Michigan left. Those are some of the things that are more common in different parts of the country. Now, let's talk about the median U-turn -- lefts that go through the intersection by going through the median somewhere to do U-tums. You can do this in a corridor application where you have no lefts throughout the entire corridor or we could just have it at one intersection. In this particular illustration you have a loop where you make it a little bit wider at the turnaround point, so a truck could make the U-turn. We do it on some corridors where they have -- they just have select points where trucks can turn around, so that they reduce the right of way that's needed along the length of it. This is one classic one in Michigan, by the way. So, the north -south street, they would make a right turn and, then, a U -tum. If you're on an east -west street or the corridor, you would go usually past the intersection where you want to tum, which ever direction you're going. The bow tie is where you use roundabouts at the turnaround point. I threw this in here just so you could see a little bit how that works. It's a little more esthetic than just a turnaround point or a median down the center and the median -- let's see. This is a good example on the ground of one. This is actually in Tijuana, Mexico. I don't advocate necessarily driving to Tijuana to check out some of the innovations they have there. If you look on the internet at the air photos to see some of the things. The other innovation, by the way, that is on the ground somewhere is also on the ground in Meridian City Council Workshop Meeting November 17, 2009 Page 10 of 58 Tijuana. This illustrates how bow ties could work. This particular street has roundabouts at each end of the block. If you're on the minor cross streets you would go to the roundabout to make your left tum. The median U-tums and bow ties, like I said, are very similar. It's about a 50 percent improvement over a standard intersection and, actually, can require less right of way, because you don't have the left tum lanes coming into the intersection, you're only looking at 85 to 100 feet -- 110 feet wide on the approaches. So, Caleb will slow you the little bit of a -- very short video of how it functions. Maybe. I forgot my jeopardy music sound track to play. In using the bow tie, this is from the High Volume Intersection Study. Show you the concept. This happens to be the intersection of Ustick and Cole in Boise and it's playing at high speed -- there we go. That's more normal. The -- the cars are going at a rapid pace. We don't like people to drive that fast. But all the -- all the left turns go through a bow tie, so if you're on the street with the — the roundabout, you would go through the intersection, go to the roundabout, come back and, then, make a right turn or if you're on the main street that doesn't have the bow -- the roundabout, you would make a right turn and, then, do the U-turn at the roundabout to go back. At one point in the future when the volumes are too high on the cross -street, you could put a signal where the roundabout is to facilitate the left turns. The same with the Michigan U-turn or median U-turn, you could put a signal there at the point of the U -tum. Hoaglun: While that's playing, just a quick question. Do you need a bow tie on both those streets, if one's a lower volume, can you still just do the bow tie on the major one and have -- Matson: With the bow tie you would need it on both angles to work. Another option I'll show you where you only need one part of the picture to make it work, but the bow tie you need both directions, at least two in the quadrant -- or two of the legs to have a bow tie or tum around point. Hoaglun: Okay. Thanks. Matson: Thank you. Continuous flow is the next one. Continuous flow intersections are spreading across the country. One of the newest ones in the country is in West Valley, Utah, near Salt Lake City. It's worked out so well for the Utah Department of Transportation that they are planning five more. Several of them are on Bangerter Highway, which is -- if you leave the Salt Lake Airport and drive straight out of the airport south you're on Bangerter Highway. So, the first one is on Bangerter Highway. They plan several more and some on Redwood Road as well. This is the one -- the photo is from a suburb of St. Louis where another new one has been installed. So, your left turns are -- let me go back. That one froze on us. The left turns cross over the oncoming traffic before you get to the intersection. So, while the cross -traffic is going, the left turns can cross over and, then, take advantage of the down time to get queued up for the left tum and, then, when there is no one in the way then the through movements go. You have got five signals at the intersection, for one intersection, so they function together, even though we -- we don't necessarily want to increase the amount of the signals or intersections, this is how one intersection works is by the five Meridian City Council Workshop Meeting November 17, 2009 Page 11 of 58 signals. Here is a photo of the one in West Valley, Utah. This has -- two of the approaches have that cross over, but it does dramatically increase the efficiency of the intersection. There were a lot of left turns leaving Bangerter Highway at this street, so now those left turns are moved out of the signal. So, now this is a three phrase signal, instead of four. Ideally we want to get it down to two phrase and, then, you have the 90 percent of the time for the through movement. This is the one in Missouri that I showed you a second ago with the in set. There is one under construction in Ohio. Another in -- I believe in Michigan. And there is a few others farther east. This is a photo of one -- it's an old air photo that was looked at -- I mentioned two intersections on Eagle Road that could accommodate a CFI or a CFI would accommodate the future traffic. This one in particular could handle about a hundred -- excuse me a 11,000 vehicles in the peak hour. Just the math in my head. But as I mentioned, you see the through movements are moving at one point, the left turns line up while those are going, so, then, when the north -south goes, then, the left turns can go. They do have 11 to 12 thousand vehicles per hour, depending on how the CFI is constructed. I'll mention, too, all the intersections that we talk about are going to be on, like I said, the same plain, they are 60 second delay, but also all have two lanes approaching from each direction, do it that way. So, it's a 70 percent improvement over a standard intersection and this one's a little bit more fun to watch, if Caleb will turn that on. The one we used for the high volume intersection study, Eagle and Fairview, includes pedestrian movements in there and when you zoom in you are always cheering for the little guys to run -- get across the intersection in time. CFI -- as you can see, there is a lot of crossings there, but there are a lot of refuge points for pedestrian and bicycles to use. The cycle is shorter than a standard cycle, so it's easier to get across in some respects, but a little challenging and can be intimidating, but the amount of left turns you can put through a CFI or continuous flow intersection is really high. They were actually invented in Mexico by Francisco Meir and there is a number of applications in Latin America, particularly Tijuana and Juarez, so you don't have to go far into Mexico to find that application of these. Any questions on the two that I have showed you so far? I'll have a little quicker part for the last two intersections to show you. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I would just comment on the median U -tum. I'm familiar with those in New Orleans where they work extremely well a number of places that they have them and the only thing that I ever thought of as a drawback is that in order for them to function for trucks the median itself has to be very wide, so you may have two or three lanes in each direction and, then, your median is wide enough for maybe four lanes to take up that place. The bow tie solution or -- or the solution where you have two roundabouts at each end seems to solve that problem, because only where you have the roundabouts would you need such right of way and, then, in between them you wouldn't need all that wide right of way. But I know the median U -tum functions very well, it just takes up a lot of space. Meridian City Council Workshop Meeting November 17, 2009 Page 12 of 58 Matson: They can also mix in with a narrow median and, then, you have a loop to tum around at the end, so it's about the same size as a roundabout, but it's lopsided, more like -- like a comma than a lollipop you would have with the bow tie. But you would have a loop and that's in the federal design manual on how to -- the sketch they have of the loop and the guidance in there. Any other questions? The quadrant roadway is another one that's quite common, actually, in Europe, because in a lot of older cities where you have small blocks and narrow streets that you really don't want to widen through historic districts, but you don't have room for the left tum lane, they will direct traffic to go around the block. This is true in other cities where you have one way streets, you have to go around the block to get to your designation, but we are talking about specifically one block where you route all the left turns. If you're driving in Europe, which I don't necessarily recommend either, you see funny little signs that just show a little map with an arrow, it doesn't really explain what it is, but you're supposed to understand, oh, if I want to tum left up here I have got to go around the block that's on the right. But if you're in London it's the other way around, right turns have to go around the block. A quadrant can be with one, two, three or four quadrants to go around the block. It's most efficient with two quadrants, you can handle the turns very well. This is just a very simple one in New Jersey where the left turns -- in the whole neighborhood they funnel to one point where they have a signal and you go around the block if you're on the major road to make that left turn. So, the through movements are going down the highway. The left turns get off the highway and go around the block and queue up and when the light changes they go through while the highway traffic stops. Hoaglun: Mr. President. Don, I was just going to say, you know, some of our developments -- thinking of Eagle and Ustick where you have Lowe's on one side, Kohl's on the other, and developments and they already have kind of some bypass streets around there. They are not big enough for major traffic, but that's something in areas that as developments come in that could even be an option, if we wanted to go that way, because -- Matson: One good feature with the quadrant is you can use it as a retrofit, like if you have blocks that are existing, say in a downtown area or where you have the backage roads or frontage road or service roads, they can be sometimes built into a quadrant. Two of the intersections in the study that we did were Glenwood and Chinden where you have the comer of the fairgrounds, there is already 10th Avenue on one side of the signal and it ties into -- I believe it's Mortimer Lane. We could have tested it easily by adding a signal there on Glenwood and routing the traffic that way and that was the recommendation at some point to do that with that intersection. The other was Fairview and Curtis and adding -- using two of the comers of the intersection. Here is a photo of one in Michigan. It happens to be next to a median U-turn as well, but this particular quadrant, because of the median U -tum and you can't do lefts everywhere, you can have three of the different left tum movements in this one quadrant. Normally, a normal quadrant you could handle all of your left turns through one quadrant, although it works a little better if you -- if you have two quadrants to split up those left turns. A typical quadrant can carry 10,500 vehicles in the peak hour. That's a 50 percent improvement Meridian City Council Workshop Meeting November 17, 2009 Page 13 of 58 over the traditional. I'll mention, too, if you have four quadrants you can get up to 13,000 vehicles per hour through the main intersection. A drastic improvement. The video that Caleb is going to tum on, I think it's just a single quadrant roadway. Just a generic presentation of what one would look like. And if there are two opposing corners for the quadrant it's all the better and -- because you want, hopefully, T intersections for the quadrant movement, instead of a full movement intersection. Here you can see all the -- if you watch long enough, which I don't recommend that either, you can see all those turn movements going through the quadrant. All the left tum movements I should say. The quadrants are quite creative on how they get the traffic to make that left tum. Sometimes it's a right and two lefts or go through the intersection and doing a loop, but you use what is there. So, they can be quite inventive on the path that the cars can follow. One of the differences with the quadrants is that there is some out of distance travel, because you're going a little bit -- sometimes the wrong direction to make your left turn. Some of the movements are not adding -- just a little bit more. Thank you, Caleb. Just one more I'd like to show you. The town center intersection, it's similar to what we call a split intersection. A split intersection is where you divide your through movements or your highway onto two one way streets. The town center you would divide both of those. We, basically, have this in downtown Boise with Front and Myrtle and 9th and Capitol, having four one-way streets and four independent intersections. Here is one in a new town development in California where the movements are all coming around this -- the public square in the middle of the development. You can use narrower streets. These are typically 85 to 100 feet wide. No left turn movements to consider and they can handle also about 13,000 vehicles in a peak hour. Let me go ahead one more. If you look at downtown Boise, like I was mentioning, this is what we have functionally in BoDo, as well as the farmer's market on the north end. You can use the inside of that town center for some quality space. In the one in California you saw that was where they had the public square for the new development. Even had the school at one of the corners of the quadrant. You can see in this a our town center in Boise at BoDo in the center of -- of one. You have The Grove and also the farmer's market area. And there is your high quality space there for pedestrians, as well as your commercial traffic. Let me go back. Again, that's about 13,000 vehicles per hour you can look at in a town center intersection. I don't have the slide -- a good figure for a split intersection, but there is a -- some good applications around the country of split intersections as well where they divert the traffic in New Jersey for one -- it's around the block, so the -- just for two blocks and you have got one of the movements -- one of the directions going around the block and you have two intersections that function on two signal phases for the entire thing. So, Caleb will show this and that will be the end of my presentation. So, look at this as a model of the split intersection. Both the quadrant and the split intersection can be easily accommodated by new developments if they have a large enough parcel adjacent to the intersection that can accommodate or displace those left turns. Quadrants are a wonderful idea in some cases, because, then, the development that's on the quadrant roadway can take the access from the quadrant itself, so, then, they have a signal on both ends of the quadrant and, then, their access points in the middle, instead of having the access points on the main drag. So, you're pulling the conflict with the access off onto the quadrant to a much lower volume roadway, a lot less conflicts. Again, the concept of all of these, when you move Meridian City Council Workshop Meeting November 17, 2009 Page 14 of 58 the left turns, they are still going through the intersection per se, but you're just moving them to -- even though it may be on the same road, the same highway that you were looking at before, it's at a point where there is a lower volume in that intersection. So, it does work in the big picture of things. It moves a lot of the cars more efficiently through the intersection. Reduces delays, reduces the amount of time we have to spend away from our families and away from our jobs if we can be moving along the roadways. A lot cheaper also than some of the alternatives. We can't keep widening the roads forever, so we need to look at some other way of solving our problems. I'll quote Einstein again here at the end. Today's problems cannot be solved by the same level of thinking that created them. Thank you. Rountree: Any questions for Don? Bird: I have none. Zaremba: Thank you. Rountree: That's good stuff. Hood: Mr. President? Excuse me. Rountree: Caleb. Hood: Just maybe one more comment. The reason that I asked Don to come here this evening -- and I mentioned it earlier, two of these types are being looked at or were looked at as part of the US 20-26 corridor preservation study. The continuous flow and, then, one that Don didn't go into detail on, but a type diamond interchange, more -- it's more along the lines of a traditional intersection. For the Linder and 20-26 intersection, the reason that I asked Don to come here is I will be probably coming to you in the near future with some decision that's been made by other jurisdictions about what type of treatment to -- that they are looking at proceeding forward with at the Linder 20-26 intersection. So, I wanted you to just be -- kind of get familiar with these, as I said earlier, and I will follow up here as decisions are made, again, in other jurisdictions and bring those forth or if you have any comments that you want me to kind of play the middle man on as well, I can take any of those comments forward. So, that's kind of the context, some of the background of why Don is here this evening. Rountree: My only comment I think is that as we move into some of these innovative approaches it's going to take a fair amount of education of the public on how to drive them. We have seen that reflected in some of the recent selections in Canyon county with the amount of discontent that those folks have with just a few roundabouts, let alone some of these concepts. So, it is going to take a fairly aggressive and well done I think public involvement process if, in fact, we do move forward with some of these concepts to get the constituents to understand what's going on, where they are saving dollars, where they are saving time, and how to drive them. Meridian City Council Workshop Meeting November 17, 2009 Page 15 of 58 Matson: Mr. President, I'll mention in Utah with the CFI and also two new median U- turn projects in Arizona, the departments of transportation has done some really good PR work with demonstrating to the people for a year in advance on how they are going to drive through the new intersection and what to expect when it's open. And they are very successful there. I know that farther east in Missouri, for instance, with some of their projects they have done the same. The internet's been a very good tool for getting the word out and educating drivers. There is also some federal studies, so when we get to that point the highway agencies are pretty familiar with those and how to prepare the public. De Weerd: We'll start with our police officers first. And firemen. Rountree: Very good. Matson: Thanks for bearing with me and -- Rountree: Thank you, Don. Matson: -- my Sudafed is working today, so -- thanks. De Weerd: Thank you, Don. Item 7: Department Reports: A. Mayor's Office 1. Resolution No. : Appointment of Aubrey Skye Grant to Seat 7 of the Meridian Arts Commission by: Mayor DeWeerd Rountree: Next item, Department Reports, the Mayor's office. A resolution and an appointment. De Weerd: Mr. President, in front of you you have the request to appoint Aubrey Grant to Seat 7, the youth council -- or youth seat on the Meridian Arts Commission. We did involve Meg, the chair, in the selection process. We had two candidates that interviewed and it was a real difficult decision on which of these young ladies would best fit. It was 51 to 49 percent. It split. But we couldn't go wrong with either of these two young ladies. But you do have in front of you Aubrey Grant to fill the seat of the youth representative and I would appreciate confirmation of this appointment. Hoaglun: Madam Mayor? De Weerd: Yes. Meridian City Council Workshop Meeting November 17, 2009 Page 16 of 58 Hoaglun: I move approval of resolution number 09-700, the appointment of Aubrey Skye -- or Grant to Seat 7 of the Meridian Arts Commission. Zaremba: Second. Rountree: It's been moved and seconded to approve the resolution 09-700. All those in favor aye. Opposed same sign? Motion passes. MOTION CARRIED: ALL AYES. De Weerd: Need roll call, Mr. Attorney? No? 2. Community Liaison Update by: Luke Cavener Rountree: It's a resolution. Next item is a report from the community liaison. Luke. Cavener: Good evening, Mr. President, Madam Mayor, Council. Before I go into my report I just wanted to convey from Aubrey Grant how thankful she is for this appointment. Like many of the people that are involved in the youth council she's in driver's training tonight. Hopefully planning to get her driver's license here in her senior year of high school. So, she sends her thanks and appreciation. It's time for my monthly report. I have brought with you -- or with me for you some supplemental information that you can take with you and review either as I'm giving my report or at your leisure. It's just expanded information that in the essence of time that I'm not going to get to tonight. Citizens' comments, interactions, things that I have been going out and doing that while small are making an impact in our community. So, what I'd first like to update you on is something that we -- I spoke about to you briefly towards the end of my report last month and that is our business registry. That launched yesterday and we have already received businesses from Meridian that have participated beginning this morning. The registry is a voluntary tool that we have worked with bizreach.com, a local Meridian business, to showcase local businesses, make it available for people visiting or people that are coming to Meridian or that live here for whatever businesses or services that they would want to participate in. Thus far it seems that things are working great and I know that the business side, IT side, and the bizreach side are all running smoothly. So, that's been a great project that we have just completed. Meridian Business Day was a great event that we held here at City Hall last week. We had 350 people, approximately, that came out to attend this event. What's really been unique about this event, as opposed to the event we had this spring is while our numbers were smaller, we had roughly about 400 to 450 in the springtime event, we had more people that came for the workshop portion of this event last time we had the majority of the participants come -- mostly for the luncheon and the networking. There was a lot of rave reviews about the workshops that entailed and that put a lot more traffic earlier and they stayed throughout the day. We have wrapped up our -- I guess our postmortem for planning on the last one and it looks like that the next Meridian Business Day will be in the spring, again, in May. There is still some discussion amongst the group that there should be an annual or a biannual event. There are advantages and disadvantages Meridian City Council Workshop Meeting November 17, 2009 Page 17 of 58 looking either way. It was a great event from our sponsor side, from the participants' side, from the planning side and it was an event that I was very happy to be a part of. Another event that's happened since the last time we spoke was our Faith Leaders Luncheon. I believe this is the fifth annual Faith Leaders Luncheon, the first one that I was able to help participate in. And, again, another very great successful event that involved all of our community. We had roughly 65 members of our various faith community come and attend the lasagna luncheon. We had Pastor Jim Atkins, who runs the Common Grounds biker church, which is -- they meet at the Busted Shovel on Sundays and it's a unique idea to run a church out of a bar, but they are a smoke free, alcohol free church, that just takes advantage of a facility that is common to much of their congregation and it was nice to have someone who is a little unconventional talk on the idea of community and I know that speaking to all of the members of our faith community they just were impressed and thoroughly enjoyed Pastor Atkins presentation and were happy to hear him. The other projects that I'm just now beginning to work on is Destination Downtown and that really came about by my interaction with members of our downtown community regarding parking. I went out as an educational practice to talk to our business owners, our employees of downtown businesses, make them aware of the changes that are going on in downtown and hear their feedback. Most of it was positive. Some of it wasn't. But I know that all of them appreciated at least the city's effort to make sure that they were educated and informed about the changes, rather than having the changes occur and, then, learn about it in the form of a traffic citation of some sort. In addition, I began attending the planning committee meetings for Destination Downtown, which has really been an exciting event to attend. You bring people from a wide variety of different industries, all of them with different ideas on how downtown should be shaped, and to see ideas bounce off each other and really an organic growth of information ideas come about has been something that I have really, really enjoyed. So, this is kind of the project update side. I also wanted to give you a brief update on some of the groups and organizations that I work with. I think Janelle and Ingrid did a great job tonight of kind of letting you know what our youth council is doing. I'm one of their biggest proponents. I just love to sing our youth council's praises and the thousand dollar grant that they received was something that came about from the youth council. They said we have heard about this. This is something we want to do. We want to make it a reality and that was where it gave the Mayor and I an opportunity to let them succeed and provide them with the support that they needed and for them to receive this grant it's -- speaking to the grant administrators, the Meridian Mayor's Youth Advisory Council's grant submission was the strongest out of all of them that they had seen where with other communities there is going to be a lot of administrative work to make sure that they are able to follow through. The grant -- grantors were really confident that Meridian is going to be able to live up to their expectations. To give you a little bit of expansion as to what they want to do is -- perhaps you have seen the -- they are call foot cams and they are a very small pocket camcorder that records in great quality video and they want to go and interview their peers and other people in the community about what their thoughts and opinions are on tobacco use amongst teens and tum that into a public service announcement, partner with local media and, then, challenge the other schools to participate and produce something similar in a mini documentary PSA competition and I think that's something Meridian City Council Workshop Meeting November 17, 2009 Page 18 of 58 that's going to be a really great event to get the entire youth of our area involved. I don't think they touched on their involvement with the recognized program. Again, our Mayor's Youth Advisory Council was happy to participate in that event two weeks ago. It's very easy to get them involved when ice cream is on the table and so they came and scooped ice cream and were happy to do so and will continue to help the recognized program of MADC however they see fit. Janelle touched on again, but I want to reiterate it. Leadership has been something that's been really a focus of the youth council this year and I have just been so impressed in the amount of leaders that have -- have come about. When you have a lot of members like Janelle, like Eli who spoke last month, like Aubrey who will be on the Arts Commission returning, you know you're going to have some strong leaders, but when we brought in such a large new class of participants, you don't know who is going to step up and it's been really impressive to watch so many members of -- of our youth step up. I was also very pleased -- Councilman Bird was able to come and speak to our youth council four weeks ago and for him to take time out of his busy schedule to come speak to them and they really connected with him and it was a great event to hear some someone who is a leader in our community speak to the future leaders of our community and that was something that they were happy to have. I will touch real briefly on the Meridian Senior Center. Matt Ellsworth from the planning department and I are working with the seniors to put together some activities and programs utilizing the CDBG funds that -- that they have allocated towards them. They had initially planned to use those funds towards putting in a new floor. The funds of the Community Development Block Grant doesn't really speak towards capital improvements, so we had worked with them to use their capital improvement funds that Council has given them to do the floor and that leaves a balance for them to work on some programs. A lot of the things that they are looking at doing are focusing on making sure they have the right prescriptions, that they are in the prescription plan, and working with our -- hopefully our police department to dispose of some of those expired prescriptions that they no longer need. We have been showcasing their artwork here in City Hall when our last week of that -- I think that's been a very successful program on something that I hope we can continue to do year after year. And, then, just real briefly on our Faith Ambassadors, the Mayor promoted it this evening when she spoke with Pastor Moore. We have the community Thanksgiving celebration this Sunday. That's going to be a great event. I'm looking forward to attending. It's for free. I'm sure we would love to see all of you there as well. A couple other events to mark on your calendar that are coming up. You will receive e-mail notifications of these as well, but we will have our next Coffee With The Mayor, that's going to be December 2nd, and that will be at the Silverstone Corporate Plaza. From what I hear that new facility is going to be fantastic and I know we are excited to get in there and do a Coffee With The Mayor event. And, well, yes, I'm speaking in 2011 we are going to have our next Meridian Town Hall January 13th at Heritage Middle School and we'd love to see you there for that as well. So, brief, to the point. I think a little under time tonight. I think, technically, I could have been allotted 40 minutes, but I think we will -- I'll just stand for questions now. Bird: Lucas, I get old fast enough. January 2010, not 2011. Meridian City Council Workshop Meeting November 17, 2009 Page 19 of 58 Cavener: Oh. Bird: Give me one more year, please. Cavener: Fair enough. 2010. Rountree: Questions, comments for Luke? Good job. Good information. Appreciate it. Cavener: Thank you. You all have a nice meeting. Rountree: Enjoyed some of the -- Bird: And happy birthday. Rountree: Oh, yeah. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess it is important to note that the Faith Community Luncheon is hosted by our business community. So, it's no cost for the luncheon to the citizens or to the participants. So, you might note who those participating businesses are. Cavener: Mr. President, Madam Mayor, absolutely. As with our Meridian Business Day, the Faith Leaders Luncheon are free events that are covered by sponsors. While the list for Meridian Business Day is quite long, it is in that packet I provided you, but with the Faith Leaders Luncheon -- Food Services of America donated all of our food for the event this year. In addition, Bob and Carol Rawlings of Creative Balloons put together center pieces that were used not only for the Faith Leaders Luncheon, but were used later on that night for the TAC event there, their Halloween party, so we got dual use out of that. And the Flower Place donated a beautiful floral arrangement that was very fall and festive and was a great addition. In addition, the countless volunteers from Valley Shepherd Church of the Nazarene, who also played as our host, as well as there were some volunteers from Reflections Church that made this event possible. And as with so many events, I just am overwhelmed each time by the amount of community spirit of our volunteers that help make events like these possible. It's something that there is no way that I or any staff would be able to handle on their own without the help of others. De Weerd: Thank you. Rountree: Thanks, Luke. Good report and enjoyed your brief that you provided as well. Interesting stuff. Meridian City Council Workshop Meeting November 17, 2009 Page 20 of 58 B. Fire Department 1. Budget Amendment for Brush Truck for $15,000.00 by: Ron Anderson Rountree: Next item is the budget amendment. Chief Anderson. Anderson: Mr. President, Mayor and Council, I wanted to have the distinct honor of being the first department head in front of you guys to ask for a budget amendment for this 2010 budget year, so did I make it? Rountree: Close Enough. Anderson: A month and a half into our new budget year we put out request for proposals for a new brush truck. In our budget we had budgeted 85,000 dollars for that. All the proposals came in much higher than that. Most of them were 100,000 or more. They ranged up to 117,000. So, one of the things that we did a little bit different on this, other than just asking for straight bids, is we asked for a request for proposals and we judged the proposals based off the criteria of safety features, ease of operation, ease of maintenance, warranties that were offered, quality of work workmanship, references, service after the purchase, compliance with DOT and NFPA standards and, then, cost was one factor, but was not the sole factor. After reviewing those we have made some changes to our RFP to help lower the prices, but it's still going to be more than the 85,000 that we had budgeted. We also received word later this summer that wasn't included in time for the budget that we were the recipients of a 15,000 dollar grant that will help offset the cost of the cardiac monitors. So, we are going to have 15,000 dollars of additional revenue that will come into the city and that should pay for the increase that we are asking for for the brush truck funding up to 100,000. So, an additional 15,000 over the top of the 85. So, with that I would be glad to answer any questions you guys might have on that. Bird: I have none. Rountree: Any questions? Comments? Brad. Hoaglun: Chief, you might mention to folks -- because I know the budget director had a comment on the form that it would be cheaper for them to deliver the truck than for us to go pick it up, but you and I talked about that, there is a some good reason for you guys picking that truck up. Anderson: There is. Stacy was doing her due diligence and is always looking for ways to save the city a nickel and she suggested that it might be cheaper to have these folks just deliver the truck out here and that would be cheaper than us sending somebody back there and, then, paying salaries while they drive it out, plus travel costs, motels, fuel, and that kind of stuff. Well, one of the problems is that it is a custom built truck and so it is built from our specifications that we put together, so if we simply ask them to Meridian City Council Workshop Meeting November 17, 2009 Page 21 of 58 drive the truck out and it gets here and it doesn't have the items on it that we wanted and they weren't built the way that we wanted, then, we have a problem, because it was built back on Oklahoma. So, it is much more frugal to send a couple of folks back, do a thorough inspection. We also do a driving test and a pump inspection while we are back there to make sure that the truck gets built right. We do have a volunteer that wants to -- wants to drive the truck out here, so I think we will go that way if you guys don't mind. Rountree: Comments? Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: One of the first things that I heard when I became the liaison to the fire department some time ago -- I no longer am, but it may have been the first meeting where somebody made the comment that brush truck at the time might not even last another week. So, you have gotten a lot of use out of the old one and I'm certainly in favor of getting a new one for 15,000 dollars more. I think that's necessary. Anderson: The vehicle we are replacing is, actually, a 1982. So, 28 years out of it, I think it's got a good life out of it. De Weerd: You can do better than that. Anderson: Do you want me to get 30? De Weerd: How old are you? How many years? Anderson: Well, let's see if you get that out of the Mayor's vehicle. Rountree: I need a motion on this request. Hoaglun: Mr. President? Rountree: Mr. Hoaglun. Hoaglun: I move that we approve the budget amendment for the fire department for the brush truck for an additional amount of 15,000 dollars. Zaremba: Second. Rountree: It's been moved and seconded to approve the budget amendment for the brush truck. Roll call vote, please. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Meridian City Council Workshop Meeting November 17, 2009 Page 22 of 58 MOTION CARRIED: ALL AYES. Rountree: Thanks, Chief. Anderson: Thank you. Zaremba: Mr. President, we didn't comment on sending people back there to pick it up, but I also agree with doing our acceptance testing at their factory. I think that's the right thing. Rountree: I think we have got all heads shaking in the affirmative on that response. C. Parks and Recreation Department 1. Meridian Parks and Recreation Resident vs. Non - Resident Fees discussion for recreation programs by: Colin Moss and Steve Siddoway Rountree: Next item is Parks and Rec. Colin and Steve. Siddoway: Thank you, Mr. President, Mayor, Members of the Council. At the beginning of this year we were before you to set the 2009 fees. As part of that discussion we were directed by you to begin tracking resident and nonresident registrations within our sports program, with the intent of having a discussion at the end of this year about implementing nonresident fees. We did follow through with that and throughout this year have been requesting resident and nonresident information on the registrations that we have received. Colin has been tracking that information and is here tonight to present some of those numbers to you, along with some discussion and recommendation. So, with that I will turn the microphone over to Colin. Moss: Good evening, Mr. President, Madam Mayor, Members of the Council. Like Steve said, we have been tracking resident versus nonresident participants in our adult sports programs since the spring when you recommended that we start doing that and so we have -- we have done that for our spring softball league, fall softball league, dodge ball league, volleyball and basketball leagues, and we got a total of 3,348 participants that we went through. Came out to approximately 60 percent nonresidents, 40 percent residents, in our leagues. And so with that I would like to propose a few different options. There is, really, three different ways that -- that we could potentially do nonresident fees and they vary from kind of the extreme in verification that the person is a resident, all the way down to no verification at all. And so the option one would be where we -- we have the team managers, when they come into register their team, they would have to provide for each player that is listed on their roster as a resident, they would have to provide an up to date City of Meridian utility bill to verify that they are a resident of Meridian. That is kind of the extreme in verification. The next -- the next option would be to just verify with a map. This would require each player to Meridian City Council Workshop Meeting November 17, 2009 Page 23 of 58 provide an address and it would be kind of an on your honor system to provide the address and, then, we would go through and verify that the address that they provided is within the City of Meridian -- the Meridian limits, because, of course, just because you have a Meridian address does not necessarily mean you are a resident within city limits. And, then, the bottom one, which is what we are recommending based on just time -- the amount of time that it would take to do some of these other things is the honor system -- we have been using the honor system over the course of the past year. Obviously, everybody is being fairly truthful based on the fact that 60 percent of the people did say that they are not residents and so the -- the benefit to the honor system, you know, verifying with the utility bills is really not all that customer friendly. Asking people to -- to gather all that information from their players -- we have issues right now trying to get their -- the teams to get the players to just sign the roster in the first place and so to ask them to get utility bills from each player who is claiming that they are a resident we feel is just -- is an additional step that would really deter a lot of people from participating in our leagues. The map verification is something that would need to -- we needed to do at the time of registration and it would add quite a bit of time to each registration that we do, especially if the team has a lot of resident players and so, you know, on a day -- on like softball registration day where we will take 50 to 60 softball teams in one day, it really makes it tough to try to do that verification at the time, so that we know the proper amount to charge each team. So, those are the three options that we have to verify whether or not the players are actually residents or not. Beyond that, then, the next step is to decide how we want to promote the resident versus nonresident fee and the two ways of doing that are either saying that it's a regular player fee and, then, you have -- have a resident fee and you have a nonresident fee. The nonresident fee, obviously, being more or you have a standard player fee and you have a resident discount and we are proposing that we go with the resident discount option, just because it's much -- it just sounds better. I think if we -- if we do go with the honor system method, people would be much more likely to be honest about it, just because they would feel like they wouldn't -- they shouldn't get the discount, because they are not a resident, whereas the nonresident fee is more just kind of a negative sounding thing where I have to pay extra because -- because I'm not a resident. And, then, the final thing is deciding the amount. You know, in contacting other cities and asking how much it is around -- around the valley, Nampa's is a ten dollar resident, 15 dollar nonresident. Boise's is really all over the map, depending on what sport you're playing. They have fees that range from, you know, seven or eight dollars for a nonresident, all the way up to 27 dollars additional for a nonresident. And so without having contacted somebody in Boise to -- for them to explain to me why they are doing, you know, different fees for different sports, their system seems extremely confusing to me and that's -- you know, as a player coming into our league I'd want it to be something a little bit more structured, I think, so it's a standard fee for each league and so I would propose pretty much the same as what Nampa does. The player fees in our league, when we had player fees, were 15 dollars and so they would be easily rolled into the way that we used to structure our fees where we had a 15 dollar player fee and a five dollar resident discount. So, our proposal would be to run it on an honor system where each player lists what their address is, they mark whether they are a resident or a Meridian City Council Workshop Meeting November 17, 2009 Page 24 of 58 nonresident. The team manager brings in that roster at the time of registration and we charge the manager for the residents and nonresidents based on what's put on that roster. We also recommend that we do the resident discount, as opposed to a nonresident fee and, then, we are proposing a five dollar discount for residents. So, with that I would take questions. Bird: Mr. President? Rountree: Mr. Bird. Bird: While I'm not surprised, I'm horrified at the numbers. Sixty percent nonresident. Something's wrong with our residents. And 3,048 -- I mean you're talking about 1,900 people out of your 3,048 that's a nonresident. I -- I have a problem charging residents. I don't know why -- I have been involved since -- with recreation at Boise, Nampa, and even Meridian as the point of being a sponsor since '61 and we have always -- I assure you that I paid ten or 15 dollars living in Meridian to play at Nampa, Caldwell, Boise leagues. I don't think a resident should have to pay. He pays every time he sends his money in for his taxes. I think we need to have a 15 dollar nonresident fee. I can tell you that we are not the cheapest team sponsorship fees. We are right with everybody else like we should be. So, I have a problem charging our own. I -- I don't know why, when they tum in their roster, they just can't put an address down and you can certainly tell by -- and you have to use their honor and I'll guarantee you it goes away a little bit when there is money involved. Some of these young kids immediately start living in Meridian and -- and you don't have the time to track them down, we just have to -- that's somebody that got us, you know. They have to live with themselves. But that would be my suggestion, Colin, is I would not charge our Meridian residents anymore than the team sponsor fee. Moss: Mr. President, Councilman Bird, that's certainly another option is that, you know, currently -- currently we just have a single team fee for the entire team and, you know, the way that it used to be is that we had a team fee and, then, player fees in addition to that and the team fee, when we had player fees, was significantly less and so we, essentially, rolled the team fee and the player fees and, you know, the association fees all into one big fee and now using resident versus nonresident fees we would, obviously, have to break that back out and have player fees and so one of the options certainly is to, you know, increase -- you know, have the team fee kind of in the middle, so that we are still -- we are still getting the revenue -- we couldn't entirely -- we couldn't entirely go back to the player -- because before -- before we had the player fee -- and it was a player fee for everyone and so -- residents or nonresidents. And so the team fees would have to -- we would just have to go back and look at the budget for each -- each individual sport, decide where -- where it is that break even for a team fee and, then, charge nonresident fees beyond that. Is that -- is that what you're saying? Bird: Yeah. I would -- I would think that your -- your sponsorship fees right now -- let's say for basketball. How much? Meridian City Council Workshop Meeting November 17, 2009 Page 25 of 58 Moss: The fee for a basketball team is 595. Bird: 595. And that's it period? Moss: That's it. And, then, you can have -- you can have as many players as you would like on your roster beyond that. Bird: That's right. So, you're getting 595. If you -- if we are running 60 percent, you're looking at almost -- you're looking at almost 20,000 in outside nonresident fees on top of it. Moss: Correct. Bird: And how many games do they get for that? Moss: Well, they get ten games in the regular season and, then, a double elimination tournament. So, for the teams that's lose twice, then, it's 12. For the teams that make it to the championship game it could be up to 15. Bird: And what do your refs charge you per game? Moss: Well, it depends on the sport there. I mean basketball -- Bird: Basketball we are talking about. Moss: Basketball we pay almost 50 dollars a game for referees. Bird: That's for two refs? Moss: And paying scheduling fees for the association. Bird: What association? Moss: Your SSSA. They schedule all the basketball officials for us. Bird: Are you kidding me? What happened to the rec department doing that? Moss: Well, we are getting to the point with a lot of our leagues that the leagues are so large and the other -- the other issue being that most of the officials are joining up with these associations, because they get -- well, they get paid more, to be -- to be quite honest and so this is -- this is the association that also schedules all the officials for Boise and so they draw from quite a large pool of officials and so when I -- you know, I've had a pool of maybe eight or nine officials in the past and had several instances where nobody is available on a particular night, because you have to have two officials per night and, you know, I would fill in quite often. This kind of makes it -- helps us out, so that we don't have to do that in the future, so that SSSA, if the officials that were not Meridian City Council Workshop Meeting November 17, 2009 Page 26 of 58 scheduled for that particular night are -- you know, it happens all the time when an official is scheduled, a couple days before they have a cancellation at a junior high and they will jump ship to take the junior high game, because they get paid more doing those games and so SSSA has a pool of officials that they can draw from to fill in, who are qualified, unlike myself, who is very much not qualified. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess before we start dissecting sport by sport and that sort of thing, it was a little while ago that we had a discussion on this, but the adult leagues were to break even and where they brought in additional revenue it was to help offset the cost to our children's recreation programs, because we couldn't even begin to charge the kind of fees to -- to totally support that and we didn't want to disadvantage many of the families, in particular those that sent one -- more than one child to a class. So, the adult leagues were those that were helping offset costs to make it affordable for the rest of our recreation program. I guess more my concern is -- is we charge over and above or if we are to charge a nonresident fee, the facilities we are using are not the city's, they are the taxpayers. The school district primarily. If we want to be fair to those taxpayers that are paying for those facilities, then, it should be nonresident to those taxpayers that are paying for those facilities. So, you know, I don't know where we start splitting hairs on this, but right now we have healthy programming. What we want to do is maybe look at how those nonresident fees can start being collected and saved towards something that can be more permanent for the city. So, I -- you know, I don't know what the goal is for the nonresident, because we aren't using our own city taxpayer facilities or not, but, you know, that -- that is a conversation probably this Council at some point can have as we look at our capital improvement program and that comes back in front of you as we look at facilities for future activities. Bird: Mr. President? Rountree: Mr. Bird. Bird: I don't know of any city that uses their own facilities for city league games. Moss: Nampa and -- Bird: Nampa -- well, they -- no different. They don't use basketball facilities. They use schools. Same as we do. Moss: For basketball. Correct. Bird: Yeah. Baseball we have our own facilities, too. Moss: Correct. Meridian City Council Workshop Meeting November 17, 2009 Page 27 of 58 Bird: The same as they do. I -- I can't -- I -- regardless of what -- we need to have the same policy as the other rec places, other recreation, and I don't know of any of them that don't charge nonresident fees and it isn't school district fees -- residents. Moss: Mr. President, Madam Mayor, in regards to your comment about the -- whether we are breaking even or, you know, the money that's going above and beyond, saving that, there is definitely two ways do it. You know, I could go back and kind of -- and work my budget for each league and build the fees such that what I anticipate to get in nonresident fees would be additional revenue that I try to anticipate those fees in making the budget so that we do break even in the leagues or we could try to identify something to save that money for, if we are going -- if we are just charging the fees above and beyond what we currently charge for our leagues and, then, use that money to save for our own basketball facilities or whatever -- whatever it is. I'm not opposed to doing it either way. As far as just the -- just charging the residents, you know, the nonresident fee, you know, after talking with Steve about it quite a bit, we are really -- we are really in favor of the idea of having a standard player fee and a resident discount and so -- I mean I don't know how that could be -- how that could be worked in, if you have just the team fee and a nonresident fee beyond that, I would take comment on that. We just -- we really like the idea of a resident discount, just as a more positive sounding way of implementing this -- this process. So, any comments on having the nonresident fee as a -- just a nonresident fee versus a player fee and resident discount? Hoaglun: Mr. President, to weigh in on this, you know, if we have a resident fee I do like that approach. It is -- it is a friendlier approach to it, it sounds like I'm getting something for being a resident and that's a good thing. It's more of an incentive, as opposed to a penalty. One of the things I thought about as you're discussing this was the fact that many people who live in Meridian may not live within the city limits and oftentimes they think, oh, yeah, I'm a resident and I live in Meridian and they don't understand you're not within city boundaries and they are not trying to pull anything, it's just that, well, yeah, I'm a resident of Meridian, you know, so -- I live here and, therefore, they check that box and -- but I would put on the forms that they fill out or some sort of thing mention that you will be spot checking -- there will be -- you know, some checking will be done. Now, how much you do on that -- of that is up to you guys, how much time you have, but I don't think it needs to be where they have got to bring in billings or maps or anything like that. We need to make it user friendly and easier for you folks, but if we are going to implement it, they know what's being done and my -- back to my playing days, you know, a tournament's a different thing, you know, you knew you were going to shell out more going someplace, using their facilities and their fees, if you're a nonresident and that's just the way it was. So, I don't think people will be upset by that. It does make it a little difficult if we look at, well, from Meridian School District, if they are coming from Boise, but they are in the Meridian School District, do we discount that, because they are already taxpayers from the school district at the school facility -- I think to keep it clean we may not do it that way, but I'm just one voice, so -- Meridian City Council Workshop Meeting November 17, 2009 Page 28 of 58 Moss: Mr. President, Councilman Hoaglun, I agree. On the first point I think -- I think that's a great compromise with the -- with the verification on the map, just because, like I said, doing the map verification at the time of registration is -- would be extremely difficult, just because of the volume of teams that we get in in a short amount of time and so just putting something on the registration form that says we would be spot checking rosters and so that we can do those checks after the fact and, then, you know, if we have to come back and charge somebody an nonresident fee after the fact, then, that's certainly doable and so I think that's a great compromise. And, then, you know, regarding the -- regarding the nonresident fees and, you know, school district boundaries versus the city boundaries, I agree, I think it should be standard across the board with all our sports, just because if -- you know, for volleyball and basketball we do use one hundred percent school facilities and I mean -- and so do we charge nonresident fees for just those two sports, then, we charge a different nonresident fee and we have a different boundary for softball, which we use all of our own. And not to mention the fact that we use Cole Valley Christian School here in Meridian, which is not a part of the Meridian School District, so it would get really convoluted that way I think and so I agree, having a standard fee across the board would be beneficial. Nary: Mr. President? Mr. President, Members of the Council, Madam Mayor, I guess maybe to add to what Colin's talking about, too, I think it would be very simple to put on the forms that the city reserves the right to verify residency if necessary or something like that. Then, it's clear that -- I mean if it's necessary for them to do that -- my guess is that if they are going to get complaints about it it's going to be from other teams and other players if they are thinking somebody else is getting a deal and they aren't. But on the issue on the discount, I mean one of the things that sometimes gets forgotten by cities and other governmental entities is these fees for sports activities are no different than other fees we charge and they are supposed to be related to the cost of the service, irregardless of your residency. To grant a discount for your resident is perfectly fine and you can do that, as long as you recognize the city would be absorbing that cost for the resident out of their taxpayer dollars. So, you can do that, but offering a discount is probably wiser from a -- to defend your fee, if necessary. Now, I'm -- I'm not anticipating a challenge to our fees, I'm not aware in Idaho that anybody else has challenged fees of different municipalities for recreational programs, but I think a discount as is being proposed by the parks department is the wiser way to go, rather than tacking a fee on, besides the fact that it is friendlier, I think it is more defendable that you are granting a discount to your residents, because of the tax, but you still have to -- you have to figure out your cost of putting on your program regardless of residency for the number of person that are in it, the cost of the field, maintenance, the personnel, the staff, the officials, all of those things still have to be covered and so offering some slight discount for residents makes sense, but I think that you would be wise to take it in that direction, rather than adding a fee. I know lots of other cities do, I don't necessarily think it's as wise as granting a discount. Zaremba: Mr. President? Rountree: Mr. Zaremba. Meridian City Council Workshop Meeting November 17, 2009 Page 29 of 58 Zaremba: Just a question. The way we are currently doing it where there is just an overall team fee, how do they come up with that money? If the fee is 595 or something like that, do they, then, tum around to their participants and say, okay, here is your split? Moss: Mr. President, Councilman Zaremba, oftentimes I don't know. You know, that's the fee and they bring in the money and to be -- to be real honest, we don't really care where the money comes from. And I know a lot of times it comes from sponsors. A lot of teams will go out and look for sponsors, but, again, a lot of teams will just take the team fee and divide it by the number of players that are going to be participating during the season. And so I would say, you know, it's probably pretty even, half and half, as far as teams that are able to get sponsors and at least pay a portion of their team fee and -- and, then, there is -- there is also a lot of other times where the manager or one of the players just fronts the money. Zaremba: Thank you. Siddoway: Follow up on Mr. Nary's comment with -- a comment and a question. It was our intent that the -- the fee that a resident would pay under -- if we went with the resident discount system, that they would pay something that would resemble the current fees and that the new fees that someone would pay would have an additional fee built into the base that nonresidents would -- would pay, but, then, the residents would get that off, so that we weren't losing revenue. But if I hear -- if I heard you correctly that we -- we may need to set the amount just based on the cost of the program and not offer a discount that would allow us to collect additional fees from the nonresidents, is that true? Nary: No. I probably wasn't clear. I'm sorry. Mr. President, Members of the Council, Madam Mayor. No. I think part of it goes back to what the Mayor spoke about earlier, too, in looking at your capital improvement plan. Your residents are going to be paying a portion of the cost of your capital improvement to build facilities or enhance facilities you already have, but the nonresidents aren't. So, there is justification for why they are paying a disparate amount and it's because of -- because of that type of thing. So, I think you still can do it how you're doing it. I don't think that's a problem. I think you just have to, again, be tied to your facilities improvements and those kinds of things. Siddoway: Okay. Then, our proposal would be to build that -- that additional fee into the base, but, then, offer that discount to the residents. Rountree: Any other comments, questions? We are not going to decide this issue this evening, Steve or Colin, either one. I think you have given us some food for thought. I'm inclined to like the arrangement you have set up in terms of team fees. That way they can either get a sponsor or they can get individuals, they can get a manager, or some entity to pay their fee and you just answered the question I had about how do we -- if the premises break even -- how do we break even and I believe you have Meridian City Council Workshop Meeting November 17, 2009 Page 30 of 58 accomplished that with your approach. But I'd like you to maybe noodle that a little bit and see how you present that. I mean what are your assumptions going to be in that model that you do about how many are -- are nonresidents that are going to say they are residents and how are we going to factor that. I like the idea that Brad brought up in terms of providing an address and the comment that they will be checked. I think the address that you ask them for is -- ask for their billing address and, then, it would be quite easy to do a GPS check, you could probably do a hundred in 15 minutes just by pulling up addresses and seeing if the names and the addresses correspond or the billing address correspond. So, short of that the honor system is probably the only way it's going to work or we add more cost to the fees to -- et cetera, et cetera, to -- you know, we charge extra money to get a few pennies. Siddoway: Mr. President -- Rountree: But I do have a question about the 60-40. Is there one activity that is -- deviates from that significantly or are they all about that same percentage? Moss: Mr. President, they -- they don't deviate that far. Rountree: Okay. Moss: They are certainly different between -- from sport to sport just based on -- you know, some of the sports have a smaller participation and so there is not as large of a sample size for those, but for the larger sports, like softball and volleyball, certainly was right around that. Rountree: If there is no further comments, you -- Zaremba: Mr. President, just -- Rountree: Dave, did you have -- Zaremba: I'm always the person that goes sideways and this actually has nothing to do with the recreation program, but the information that we are drawing 60 percent of our participation from out of the city should be shared with our chamber of commerce and other people who are — have economic interest. I mean we make the point consistently as the central focal point of the valley this is where people are coming and you have the proof that 60 percent of the participation is from out of the city. We need to actually talk that up economically. Rountree: If there is no other comments, I'll just throw out a final one. It seems to me that the numbers that we see suggest that we get together with our neighbors and look at some kind of a regional approach to these kinds of athletics, so we don't have to be quibbling about residents and nonresidents. I think some of that -- and I know from my perspective I paid those nonresident fees for years in order to play in Boise's organized sports and it kind of grates on you a little bit and you kind of want to maybe get even, I Meridian City Council Workshop Meeting November 17, 2009 Page 31 of 58 don't know, but if -- if these numbers are true, Boise and Nampa or where ever these folks are coming from, they ought to know that they are not providing a service for their constituents and maybe this is the time that we sit down and do something innovative and creative with these organized community recreation activities and do something together. Siddoway: Mr. President -- Rountree: Maybe we could even get the county involved. De Weerd: No. Siddoway: If I might make one final procedural comment. We are in the process right now of needing to finalize our -- the fees that we will advertise in the winter activity guide. What I would propose is that we move forward in the winter activity guide with the fees for our current fee schedule, we will take the direction that you have given us and come back with the new fee schedule after the first of the year. Does that sound acceptable? Rountree: If you'd take what you have heard this evening and try to make sense out of it and bring that back to us, so we can either shake our heads and say, yeah, that's what we were saying or, no, that isn't what we said at all and, then, we will address fees. Siddoway: Okay. Thank you. D. Development Services Division 1. Update Including Upcoming Events and Programs by: Bruce Freckleton Rountree: Next item is Development Services. Bruce. Freckleton: Thank you, Mr. President, Madam Mayor, Members of the Council. We are having technical difficulties over here getting this going, but tonight I wanted to give you a quick briefing on what Development Service Division has been up to since our last discussion back in June. Also wanted to let you know that Tom Barry was on deck tonight, was supposed to be here, but is under the weather, so I will be sitting through the rest of the meeting representing the Public Works Department as well. Can you get it going? Okay. Apologize for this. I don't know what's going on here, but the first item is we just wanted to start by giving you a brief of what we have been up to. Last time we spoke we talked about some negotiations that we were having with ACHD for some process improvements and happy to say that we were able to achieve some really great things through that -- through that negotiation. We have developed some -- some application process that insures that they are receiving the same information that we are. That was one of the biggest problems that was going on at the time. So, we have Meridian City Council Workshop Meeting November 17, 2009 Page 32 of 58 done that. We have also created for ourselves a major and minor tenant improvement process that, basically, on a very minor tenant improvement it cuts ACHD review out of the -- out of the loop and so we are able to provide our applicants with a three day or less turnaround on simple Tis. That's something that several people have expressed a lot of -- a lot of great joy over. Again, through that process we have also been working on creating SOPs, so that we can maintain consistency through our -- through our division. We are also in the process of creating an online customer satisfaction survey. This is something that we were -- what we are wanting to do is at the completion of a project we would like for our applicants to be able to -- we will encourage them to go online and complete a survey of their experience. We are hoping that that will give us good feedback and gauge -- help us to be able to gauge the satisfaction of our services. We are also in the process of creating a Development Services newsletter. This newsletter is something that we are going to use as a tool to be able to roll out new information regarding building and land development changes, news, information. A lot of times in the building industry there -- there are particular codes or judgments on codes that we think that this is going to be a good forum to be able to explain the city's position as to what our call is on certain code calls. The internal process improvement study that we completed, we are in the process now of -- finding the right slide. Keep going. Keep going. Okay. There you go. One of the things that -- that came out of that study was the project sponsor program and with Pete's efforts and myself we have been pushing that program. Any new projects that come in, we certainly want to make sure that people are aware that we are here for them and that we will help shepherd their projects through the process and make it less painful for them. We are also developing flow charts that came out of that study that we are going to be able to post on the website and possibly in our newsletter as well. Electronic building permit application submittal. We mentioned before that beginning January 1 we started accepting applications electronically. This program has proven to be hugely beneficial. The retrieval of information so much quicker, the ability to do it all via the computers and not have to rummage through piles and piles of paperwork is just -- it's been great. The police and fire impact fee waiver program that we completed, I gave Jaycee a memorandum -- did you already pass that out? Okay. Just to give you a -- results of that program, during the program period 17 commercial projects took advantage of the program, 83,657 dollars was the savings to developers. During that period of time 269,861 square feet of new commercial space was added and in that memorandum I have given you a full breakdown of -- of the 17 projects that took advantage of the program and what savings for each one of them were. The Portico project was the largest by far, but we now have that six story building out there that's -- they are going gang busters to try and get it finished up. So, I would like to think that this program was something that helped boost that along. Capital project review process, you know, we have been able to save -- we have documented that we have saved the city by doing reviews of our own capital projects through Development Services. We have been able to catch things that in the past would have made it through and that this has saved us from having to have change orders and cost over runs. Okay. The e-commerce system, we are working with our legal department to come to final contract terms with Access Idaho. This system is something that our customers have been asking for for a long time and we hope to have this live by the first of the year. The We Care comment Meridian City Council Workshop Meeting November 17, 2009 Page 33 of 58 cards, we received seven -- or, excuse me, eight comment cards over the summer. Seven of the eight comment cards indicated our Development Services staff provide excellent level of customer service. That eighth comment card was from a contractor that didn't agree with our requirements to install back flow protection on a supply line for a sprinkler system. So, it was just, basically, a philosophical difference, but I think we all understand the importance of having that back flow protection. The Development Services outreach program. This is a program that we have kicked off that we are going out and we are meeting with members of the development community, design professionals, and commercial builders. We wanted to go to their shop and sit down with them face to face, hear about their frustrations and their successes, show them that we are partners with them, and it's been enlightening so far and Pete Friedman and myself, have been -- have been doing these meetings, hopefully we will have a couple this week that we will be able to get out of the way, but it's been very enlightening and glad we are doing it. De Weerd: Enlightening. Freckleton: Enlightening. We have got a lot of colorful comments. So, what I want to show you now is, basically, some fiscal year '09 year end numbers. The graph in the upper left comer is our budgeted revenues at the beginning FY -09. The graph in the lower right is our FY -09 ending actual revenues. The numbers in red indicate shortfalls. And the number in green up there on economic development, that was -- I believe they received a grant that actually pushed them ahead of their anticipated revenues. Next slide. This next slide is our expenses for FY -09. So, upper left again, budgeted numbers for expenses, lower right is our actual expenses. The -- kind of the good news here is the savings that we were able to achieve. You will notice the blue portion of the pie in the lower right-hand comer being the building services with a savings of $966,959.16. Planning Department, the maroon color, their savings was 242,930.97. And economic development $49,018.47. 1 will mention that the large portion of the building services expense savings was the fact that we have contract inspectors. There is -- there is a pretty good correlation between the revenues that come in and the expenses we have, largely due to the fact that they are paid on a percentage of each -- of each permit that is taken out. So, a large portion of that is due to that. The next slide. This next slide is the Development Services fund summary. The exciting thing here is that our expense savings is greater than our revenue shortfall. Building Services, the tall graph on the right, you will see the expense savings, the 966,000, and our revenue shortfall being 770,652, for a net savings down below of 196,307. So, you know, we tried to be very frugal with the funds that you gave us. We tried to be careful in the down economic times and be careful with our spending. That, coupled with the savings in our contract inspection, gives us this result. So, that's -- I think that's a very good story to tell there. Okay. These next slides are just some of the building statistics through the fiscal year'09. This is -- I keep adding to this graph. This is graph is nine years worth of information. We see our big boom there in 2005, 2006. You know, we kind of bottomed out and bounced back up a little bit again. You will notice in those matrix the -- our numbers year over year, current year to last year, and the percentages of where we tailed off. These are probably not real surprising numbers to you, but it is Meridian City Council Workshop Meeting November 17, 2009 Page 34 of 58 what it is. It's not as bad as it could be. So, we actually finished the year out in fairly decent shape. We had -- we have some pretty good numbers. Hoaglun: Bruce, I might ask a question on commercial, that spike in -- right above FY - 07. Was there a particular project that caused that to jump up like that in commercial? Freckleton: Yeah. You know, actually, we ended up having -- that particular month we had -- I think there was six or seven projects that came in all at once and they were fairly decent commercial projects and so that gave us that weird anomaly there, so -- Hoaglun: Okay. Thanks. Freckleton: Yes. Okay. Land development statistics. These are just our land development -- our -- excuse me -- our development analyst, the number of projects that they review. You will see beginning in 2007, 2008, 2009, the yellow, those -- that's when we first started bringing capital projects into the Development Services division for review. So, gives you the commercial projects reviewed, residential, city projects, yearly totals. You can see that we are trending kind of somewhere in the neighborhood of 2001, 2002 numbers, so -- if we ever figure out when normal is. Okay. Building Services survey. This is the survey results of our contract inspection team. We just completed the 2009 round of field surveys. Happy to report that, again, we showed an increase in satisfaction in the field of customers. A 4.8 average for 2009. We had a 4.65 average in 2008. So, I think, you know, we continue to work with our guys to -- to improve their levels of customer service and I think this is certainly indicative of those efforts. Looking forward. Things that we are working on. Surprise. Surprise. We have newly negotiated contracts for professional inspection services. We have got those completed. We have worked -- we have worked with the legal department for quite some time to work in a lot of new changes to these contracts. We wanted to bring in a lot more of the customer service expectations and accountabilities into these contracts. I'm really happy with the way that they have turned out and we have presented them to our contract staff and we have signatures on the line and we our scheduled to be bringing those in front of you next week. We will also be bringing a new contract for QLPE services as soon as we can get that scheduled. Also safety services, we will be bringing that forward. The results of our customer satisfaction survey reporting. Sometime in the future we will be bringing those forward and that would be results of the online surveys that I -- that I mentioned before. We also are shooting for the first issue of our Development Services newsletter to be issued by the first of the year, January 1. We are going to also roll out our informational flow chart, the development process, by the first of the year. Hope to go live with our e-commerce system schedule pending contract, coming to terms on the contract. And, then, also Pete and I are going to continue Development Services outreach program. So, hope I haven't taken too much time. I believe that is it. I will stand for any questions you might have. Rountree: Questions for Bruce? Comments? Bird: I have none. Good job. Meridian City Council Workshop Meeting November 17, 2009 Page 35 of 58 Rountree: Thank you, sir. Looking forward to some results and some maybe changes and modifications from the out reach program. Folks, we have been at this almost two hours. I'm going to exercise my prerogative to give us a five minute stand up, so we can spend the appropriate attention time for the next two items, which are going to be lengthy and are of significance to us. So, we will reconvene at 8:00 o'clock. RECESS: 7:50 to 8:00. E. Planning Department 1. Energy Grant Work Session by: Pete Friedman Rountree: All right. I will reconvene our session. It's 8:00 o'clock. Next item is the Energy Grant Work Session. Pete Friedman. Friedman: Thank you, Mr. President, Madam Mayor, Council Members. What we wanted to do tonight is present to you a list of potential projects and programs for inclusion in the energy strategy for the city. By way of background, you know that the city will be receiving approximately 608,000 dollars under the Energy Efficiency Conservation Block Grant program administered through the Department of Energy. The approach that we have taken to utilize these funds has been to take an initial expenditure of 58,000 dollars to develop an energy strategy for the city. Under the terms or under sort of the vernacular of the block grant program, the energy strategy is to develop programs or projects that reduce greenhouse gases, conserve energy, create jobs, that sort of thing. We have taken the longer approach and said let's set up a strategy, a long-term strategy for the city based on Council direction that can include programs and projects that you can prioritize and, then, implement as you see fit and as we can afford as time goes on, so it's taking the sort of longer look. Then, within that strategy will be this other strategy that meets the requirements of the Department of Energy and that would be the actual programs or projects that we would, then, be using the grant funds to implement. So, where we are right now is that we were awarded the initial 58,000 dollars on September 6th of '09 and they made -- we made that effective September 25th. So, we are now -- the clock is ticking. We have to have our strategy to them with the projects identified on how we will spend that remaining 550,000 dollars by mid January and the grant activities that we had undertaken to date are we have hired a consultant to provide technical assistance in preparing that strategy that will be submitted to DOE and Miguel Gaddi from HDR, who is our project manager, and sort of been our shadow in all of this, is here to -- to assist me in answering any questions. So, we have been working with Miguel and his folks in house and I must say a lot of the work that I have been doing HDR is heads and shoulders above many companies in this country just in terms of their understanding of the Energy Efficiency Block Grant program, because in the rush to get it out -- I mean it's -- it's quite interesting and is quite challenging and they really do have a good handle on what's happening there. So, they are a great resource both in the work that they are doing for us and, then, when we have questions they can tap into some of their other 'staff people around the Meridian City Council Workshop Meeting November 17, 2009 Page 36 of 58 country and we can kind of pick up hints and tips of where to go. So, we have engaged HDR. The survey that you all received, we sent it out to Council, Mayor, Planning and Zoning Commission members, and a myriad of others and staff and so forth in terms of trying to kind of structure objectives -- long term energy efficiency objectives for the city. We received 30 surveys back. So, we took the responses from those surveys and created three broad objectives, which are included on the matrix, which I will get to in a moment. Those objectives will be used in part of the program or project evaluation and are going to be kind of our measuring stick. So, once the surveys went out, we also conducted a brainstorming session that was held with the Mayor, department heads, and other interested parties, representatives from Venga Works, Idaho Power, and so forth and just sat down and started kind of throwing out all possibilities, you know, sort of regardless of cost or regardless of even some feasibility in some cases and as a result of that we -- HDR has developed the matrix that you have in front of you and if you look at that, on the first two pages you would have a list of the potential projects that came out of that brainstorming session. The third page includes more programmatic types of approaches. So, they might not be the kinds of bricks and mortar, if you will, projects that you would potentially spend these grant funds on, but they would be programs that might have a longer term implication in terms of city operations and city policy direction. So, what we are asking for you tonight is not to make a decision on these projects. We wanted to get these projects in front of you. Anna, Miguel and I went through them and did kind of a first blush by looking at all of the programs and projects and, then, we looked at the three objectives that you will find and those three objectives are reducing energy related expenses to the city. Promoting energy efficient land use patterns and/or construction practices and reducing waste generated by city facilities, city programs, or even the fleet vehicles, things like that. And we just kind of loosely scored these in terms of how we think these potential projects relate to that and we have classified them as -- you see there is a Y+, so that's kind of a really thumbs up, yes. Then, there is yes, they do meet that objective. Or no. Or, then, we have kind of a Y-, that's more borderline and, then, we would have an M for maybe. What we would like you to do -- and with your indulgence is take these with you tonight, go through them. If you have questions give me a call, give Miguel a call. We want to come back to you on the 15th at your workshop -- I'm sorry, December 15th, with our recommendations to you and, then, take your recommendations and kind of see if we can come up with a short list, if you will, of projects to, then, include in our strategy to DOE. Now, as I said in my little background memo is we were -- our hope is to walk out of the December 15th meeting with a list of projects. If we don't, that's okay, it's just that, then, we don't know what your preferred meeting schedule is for the rest of December with holidays, but we would need some kind of decision from you by the end of December, so that we could, then, start building the actual energy efficiency strategy to submit to DOE by our mid January deadline. Now, once that strategy is submitted and presumably that is through DOE and approved, they will, then, award the balance of the grant funds -- they will, then, award the balance of the 550,000 dollars. We would, then, have 18 months to obligate those funds and 36 months to spend them at that point. The DOE program does allow for us to retain a small percentage -- up to ten percent for administrative costs. We have done that in this first -- first go around and we may recommend to you that we take some more out in the next round, because we still Meridian City Council Workshop Meeting November 17, 2009 Page 37 of 58 need to talk to Stacy and her shop, but once we start getting into some of those projects, then, there is going to be a lot of time spend on putting together bid packages and things like that. So, we may recommend to you a small hold back of some of those funds also to kind of cover those administrative costs. So, that's my presentation on this and I'm happy to answer any questions for you tonight. I did have a slide show on the energy efficiency conservation strategy. You have seen some of it before. You have had a fairly long agenda so far and I know the chief has a pretty detailed presentation for you, so if in the interest of time you want to forego that, that's -- I'm happy to do that. Rountree: Questions, comments, for Pete? Hoaglun: Mr. President, I have a question for Pete. When we pick -- select these projects and they have to be approved by DOE, if we have ten projects, do you recommend that we actually pick 12, because if they kick one out -- it's likely that the projects will exceed the grant amount, but what's your strategy being on selecting those projects and if we need to have more there just in case some get kicked out? Friedman: Mr. President, Madam Mayor, Council Member Hoaglun, Council Members, actually, our intent is to submit just enough projects to meet the 550,000 dollar benchmark. So, we would not be submitting for more than that. We need to really be specific on that and what we will be looking at when you give us your priorities -- there is a matrix that they have established on what these projects have to comply with and most of these do that. If there was one that was chosen in here, we -- a couple of them popped up that we just looked at and said these are great projects in sort of our every day way of thinking, they do conserve, they do provide energy efficiencies and so forth. Do they meet the matrix established by DOE? No. And so we have a pretty good sense of what those are and right now the process is such and it's so new and they are still studying -- I had some pretty candid conversations with our contract people down in Oakridge, Tennessee. They are still finding their way through it all, so -- but I know, for example, the project that Ada County submitted was actually not accepted and so I haven't had any follow up with them, because they were trying to find out what recourse they had on that project, whether there was a way to appeal that or whether they just needed to come up with a different project. Hoaglun: So, to follow up, then, we select projects that we are pretty certain will be accepted, but there is always that chance. Friedman: Yeah. Well, Madam Mayor -- or Council President, Madam Mayor, Council Member Hoaglun, Council Members, yeah, just get everything out there and then -- and, again, the criteria are pretty clear and we will be able to advise you accordingly. Hoaglun: Thanks. Zaremba: Mr. President? Rountree: David. Meridian City Council Workshop Meeting November 17, 2009 Page 38 of 58 Zaremba: Just in glancing through this, are all of these focused on what Meridian can do internally as a government and our facilities and our people? Is there anything that we could do that would apply to development of private property, encouraging that to be green, following our example or did I miss that? Friedman: Mr. President, Madam Mayor, Council Member Zaremba, Council Members, no, you didn't miss it. That's one of those programmatic things that's covered on the third page. That's something we want to look at as part of -- in our strategic plan and I think Anna will brief you more on that next month. We are looking at doing a new chapter to the Comprehensive Plan and I think it's either going to be conservation or sustainability or something and we are looking at water and energy conservation measures in that and that would be more the programmatic approach. So, that's where we might start addressing some of those land development issues and so forth. I do know that DOE does allow, for example, the -- they pay to develop energy building codes. They pay to hire staff to enforce that -- I don't think so. I'm not certain. I mean there is some room in that. I mean we could -- you know, if Council was so inclined I mean we could probably justify using some of that money to pay planning department or planning department in conjunction with the consultant to some kind of, you know, conservation element of the Comp Plan and so forth. We feel that we can do that in house and that these monies are probably better spent on hardware, if you will, or some of the other things that have been suggested in there. That's not to say that we are not thinking about that and, in fact, we are looking at that and you will hearing more about that when we present our strategic plan. Zaremba: Thanks. Rountree: Further comments? Bird: I have none. Rountree: Pete or Miguel, either one, did the survey provide the necessary public out reach that might be a criteria with this grant program or is there more to come in terms of public involvement? Friedman: Mr. President, Madam Mayor, Council Members, Miguel can help me. One of the interesting things about this grant was the federal government has indicated that they want a clear and transparent process. They are building that into the reporting and auditing requirements, but there hasn't been lot of requirements for public out reach as much as it's been. Encouraging, but there is no -- it's not CDBG or something like that. When Anna and I were talking about the survey, I -- you know, I was asking her today, I said, well, you know, approximately how many surveys did we send out, because she build the thing, and she said, oh, I don't know, close to a hundred. I mean I said, well, who did we send it to. She says, oh, pretty much everybody we work with and everybody we know, in addition to Council and P&Z and department heads. So, there is no specific requirement for public out reach in the same sense that we do it with some Meridian City Council Workshop Meeting November 17, 2009 Page 39 of 58 our comprehensive plans. That's not to say that we can't have some more follow-up as we get into building that comp plan chapter. I hope that answers your question. Rountree: Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess some of those that were sent those surveys were those that we have started to work with, a number of our business community -- a number in our business community and in the consulting areas that are practicing these energy efficient method systems, approaches in their own businesses, have expressed interest in personally employing some of these different ideas into their own business models and long-term strategy. So, there are people in the public that have received the surveys and we have had participation from. Rountree: Another question, Pete. On your matrix, is there an indication on any of these projects that they are just not going to meet any criteria with the grant program or or are all of them somewhat appropriate? I just don't want to evaluate and prioritize a project that's just not going to cut it. Friedman: Mr. President, Madam Mayor, Council Members, I would be happy to kind of take another brush at that and get back to you on that. For example, the couple that came to mind when we were reviewing it was waterless urinals, hand blowers in the bathrooms, things like that just aren't going to cut it. We looked at some of the ones that could cut it. For example, I think there was some pumps or variable speed pumps out at the sewage treatment plant -- I mean we could spend three times the amount that we are going to be awarded to get those in place. That would probably meet the criteria. One of the criteria I think we would want to recommend to the Council is how many, if any, of the projects that you picked do you want some form of kind of visibility out there, might it be solar panels on a city facility, might it be the recommissioning of the police department, might it be utilization of electric vehicles for park maintenance -- park maintenance. Some of the streetlight conversions, that sort of thing. But if you want, we can -- I can take a run through this and, then, kind of communicate back to you ones that we are pretty sure don't waste your time with and we can probably do that within a couple of days. Rountree: That would be helpful. De Weerd: That would be good. Friedman: Be happy to do that. Rountree: And the final question on the matrix columns on your matrix. Are those from Department of Energy or are those some that you and HDR have come up with? Meridian City Council Workshop Meeting November 17, 2009 Page 40 of 58 Friedman: Those are primarily ones that -- the objectives were the ones that -- where you see we reclassified them yes, no, maybe. Those were the objectives that we have identified through the -- through the survey and, then, as you come up with your suggested list and we come up with some recommendations to you, we will have those matrix -- DOE matrix along side to look at and evaluate, too. There is not too many of them and they are fairly -- they are fairly straight forward. Some of the direction that I was hearing from DOE initially was, well, just submit it and if there is a question we will let you know. Well, we don't really want to take that approach. But some of it is fairly straight forward if -- you know, if it's going to create jobs, reduce energy consumption, reduce greenhouse gases, it's going to -- it's going to make it. Rountree: My question is you have a number of columns under the matrix heading. Are those ones that you all generated or DOE? Friedman: Those are largely DOE. Rountree: Okay. Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, Pete, on -- some of it is noted in the potential for additional funds, primarily either Idaho Power or additional -- or Venga Works cost sharing. If there is a way to -- on some of these to look at how we can best leverage these dollars, either through these partnerships or that we are funding a phase or a portion and another agency or business is funding or carrying the ball further on that kind of project, if that can be better detailed. Friedman: Sure. Rountree: Any other comments? Questions? De Weerd: Only if they are qualified. Rountree: Pete, thank you. Miguel, thank you for being here. Friedman: Thank you. What we will do is we will try to go through and parse that information for you and, hopefully, get it out to you in advance of that work session on the 15th. Rountree: Thanks very much. Next item, police department. Chief. Excuse me, Jeff. Before we start. Pete, how do you want these responses? You just want us individually to get these back to you? Meridian City Council Workshop Meeting November 17, 2009 Page 41 of 58 Friedman: Mr. President, Madam Mayor, Council Members, however you feel most comfortable. If you want to get them back to me individually that's fine. If you want to -- after we get the follow-up information to you, and, then, want to take them and bring them to that meeting on the 15th, you can do that also. It's -- Rountree: Okay. So, we will -- we will bring our recommendations on the 15th and provide these to staff. Friedman: I think that would probably be most helpful. Rountree: Okay. F. Police Department 1. Strategic Focus Discussion by: Jeff Lavey Lavey: Mr. President, Madam Mayor, Council, first of all, I'd like to congratulate Councilmen Bird and Hoaglun for your election and look forward to another four years. Bird: Thank you. Lavey: And the last time I was in front of you reporting on our strategic focus was in February of this year. Tried to figure out what I was going to present that wouldn't bore you from what I presented last time and, really, what I decided to do was take a few key points, kind of tell you where we are heading, what we are focusing on, and engage in some discussion and just answer any questions that may arise along the way or at the end of the program. And, let's see, it's kind of like I am right now, kind of tired. The first thing I'd like to talk about is the department reorganization. As you know, in an e-mail that I sent you last week, we had made a few changes and I'd like to congratulate Tracy Basterrechea who is here today for accepting the appointment for deputy chief. I can tell you that it's been a two year period. We were looking for the right person for the job, the right fit for the department. We went through two separate outside selections, picking none, before we focused in on Tracy and I'd just like to say that we have found the right person for the job. So, congratulations, Tracy. The main thing that we are working on right now is a department alignment. We are really kind of looking at how the department sits in line with the structure. Currently we have patrol, investigation, community services, and we have been trying real hard for the last three years to kind of blur the departments and so instead of everybody saying, well, this is my job and this is your job and this is your job, we all recognize the fact that we all work together and it's one department and really kind of looking to see if there is ways that we can make things better. Very early in taking a look at that, but we are really kind of focusing in on do we have the right people in the right jobs and I will be happy to report back to you more into the future. The other thing that we are looking at is because of Tracy's appointment, we have a lieutenant opening in the department. A lieutenant in our department is part of the management staff. It's a critical player, I believe, in our department, based on its size and we are going to leave that open for awhile. We are Meridian City Council Workshop Meeting November 17, 2009 Page 42 of 58 going to leave it open until the spring and there is a couple reasons for that. The main reason that we are going to do that is we are going to put together a monthly workshop with a leadership and promotional aspect for the department. Everybody that's interested promoting in our department for the next two years participate voluntarily in this project. We are going to meet once a month and, then, we will have e-mail contacts throughout the weeks prior to our next meeting session and it's really kind of our take on some succession planning and mentoring and really kind of finding the right person for that -- for that job. By promoting a lieutenant will actually open a sergeant slot, which will open up a corporal slot and, basically, we just have promotions throughout the department. So, more later on why we are waiting until spring of 2010. Why, that's magic there. One of the key things that the Mayor's been talking about for the last several months is benchmarks and really kind of how well we are doing, where we are going, are we improving, are we getting better, are we getting worse and really kind of putting that information out there and so I know that there has been a lot of director meetings where we have really kind of panicked and said, well, what does that look like, does it look like a dashboard, does that look like a clock, does that look like, you know -- and the idea is it doesn't matter what it looks like, it's a matter of can you look at it and understand what we are trying to say and what we have tried to do is simplify some of the things that we do at the police department and I know that that's a daunting task, because we do seem to make things complicated. Not quite as bad as the fire department, but almost as bad, and try to make things a little simpler so you can actually look at a piece of paper and really try to figure out what we are talking about, so -- Jaycee, have we handed those out yet? Holman: Yes. Lavey: What you have in front of you is the quarterly report for this year FY -09. I have my own hard copy, because I wasn't sure technology wise if it was going to work. It's a four page document. I'm just going to go through it briefly and highlight a couple of areas that I think that you might like. First page just talks about the -- the typical cases that we face in Meridian, give us a taste of how we have done for the last five years. Are we getting better, are we getting worse. In the lower right-hand comer you're going to see a Meridian crime clock and I wasn't really excited about this at first when it came out, because as I read the numbers it only had Meridian stats in there and I said that's neat, but I don't know if that's good or bad. It doesn't really tell me anything. And so what I asked our crime analysis person to do is to compare us across the state and as you will see on there is those are our figures as far as -- we have got one crime against persons every 13.9 hours. State average is 28 minutes. One crime against property every 5.4. hours. Statewide is every 11 minutes. And a crime against society. We have one every 1.3 days and the state has one about every 41 minutes. So, just looking at that, I think we are doing a pretty dam good job. Take into consideration that's only one way to look at it. So, that doesn't mean that every 13 hours we are having a crime against persons, but that's what it averages out to. So, I think that's a little bit more simplified. If -- Bruce, can you go to the next page on that. One of the measurements that we always look at to focus in on staffing increases, cost of service, response times, and such and you will see the next page covers that. It will tell you how many calls for Meridian City Council Workshop Meeting November 17, 2009 Page 43 of 58 service that we had in the last five years. It will tell us -- tell you what the most busiest day of the week is for a nonemergency call, for a 911 call, and I'll tell you what our response times are. Priority one being emergencies. Priority two being urgent calls. Priority three being everything else. Next page. Kind of a breakdown in juvenile versus adult there at the top. So, on nontraffic citations and, then, we had her pull up the -- what's the five most popular, if you want to -- if you will, nontraffic citations that we write in the City of Meridian and you will see it's misdemeanor left, purchase consumption, possession of alcohol, possession of paraphernalia, tobacco violations or possession, which would be for kids under 18, and misdemeanor possession of marijuana. And one of the things we have put in here for the Mayor specifically was where do those persons cited call home. One of the critical questions that has been asked in the past is how many people are city and residents -- city residents versus out of city residents committing violations in the city. Well, there is your answer. The next thing is -- I had to put it in here to keep the K-9 lieutenant happy was on the K-9 deployments and how well they did over the quarter. De Weerd: Did you have of them listed as a runaway? Lavey: I'm trying to think of -- I was trying to picture and see if that was him, but that's not him. We actually had -- more to that later. We actually had one four legged AWOL officer and one two legged AWOL officer in the last week. Next page covers traffic and collisions. I know that the Mayor and I talked last week and we made the comment that we are tired of hearing about traffic, but I guess it's one of those things we just have to face it. It's not going to go away. We have to deal with it. And those are the numbers for the year. Next page, Bruce. That is the quarterly report. There will be a -- this was the topic of our blog this month, so you will actually see a -- it should be on the website, oh, Wednesday if Lucas gets to it. If not Wednesday, it will be Thursday. And that's the first paragraph right there. Just explain to the citizens of Meridian being aware of what's going on in your community is the best way to stand up against committing crimes in your area, is to really know what's going on. It's about a five page blog to kind of alert people to what they can find out about their city, they can find out about the police department, and where it's located. Next slide. We have covered that. Next slide. I want to talk a little bit about the department. Because of the growth it's really kind of hard to keep track of just how large we are and it's been very challenging for me trying to know each and every one of our officers. There was a time when I knew every officer, every officer's wife and their kids and now it's to the point where I still know every officer and every employee of the department. If I know their spouse I'm lucky and if I know they have kids I'm lucky. We currently sit at 80 swom officers, 22 support staff, four part-time employees, for a total of 106 employees, and this is the number I like to brag about. We have anywhere from 60 and 90 volunteers. It fluctuates based on the animal shelter. Sometimes we have more, sometimes we have less. We get to the point where we have so many volunteers and we don't get to them fast enough that sometimes they go to other departments or other cities before we get to them. But they give us a great deal of help there at the police department. Next slide. Kind of brag a little bit about it, just that it took us seven years to become full staffed and it really was kind a celebratory moment that lasted about two weeks and currently we have three Meridian City Council Workshop Meeting November 17, 2009 Page 44 of 58 openings in the patrol division. We have the lieutenant opening based on the promotion. We have one code enforcement officer that's leaving us next week, but we have already hired his replacement that also starts next week. So, I think that's the first time that we actually had someone that's actually leaving in the same week that we actually have his replacement there. So, thanks to HR for their hard work in making that all possible. Next slide. Talk a little bit about the K-9 division. I am here today to tell you that I am the second director that's going to ask you for money today, but I'm not going to ask for 15,000 dollars, I'm going to ask for much less, or at least propose something to you to think about and, then, I will come back at a later time. As we joked about earlier, Dutch was our AWOL K-9 in the Kuna area. A big thanks to the Kuna community for helping locate Dutch. When the GEO cast when out notifying people of that night that we were looking for our dog, many people in the community got in their cars and went around -- drove around and helped us look for him. So, we appreciate that. Unbeknownst to us at the time, Dutch was not escaped for very long, he wandered into the house of a -- of a family about a quarter of a mile away from his home. They brought him into the house, he slept on a fir rug in front of the fireplace and ate Cheetos all night. So, really, he had it made. We were fortunate enough that Council had approved an enhancement for Dutch's replacement in FY -10. I believe it was 9,000 dollars that they -- that you all approved, and we have ordered Dutch's replacement. But one of the things that we were doing at the same time -- and we -- I believe we talked about it -- was a fundraiser for a K-9 and the K-9 fundraising came to about 7,400 dollars. So, if you put together how much the enhancement was for versus how much money we raised in fundraising, we have earned enough money to buy two dogs. One of our goals for seven years is to have four cross -trained dogs. One of the things right now is we have three cross -trained dogs, one single purpose dog that we rescued from the pound and used that as our fourth dog. Our goal right now is to buy two cross -trained dogs and replace that single purpose dog. And, then, the thought was what do we do with that dog. You know, it didn't cost us -- it cost us 75 dollars to rescue him from the Humane Society. Staff time to train him. I was looking at selling him to another law enforcement agency and trying to recoup some money back and my staff has proposed that we keep him and put him as an interdiction dog, put him on a dog that works day shift and assign him into the schools. A dog that would be solely used for daytime purposes. One of the things that we find here in the valley is there is a major need for a drug dog during the day, but all the dogs work at night. So, I would propose to this Council that -- allow me to keep that dog. I have all the tools necessary to make it happen, except for the K-9 wages that we supply. K-9 wages is additional wages that we pay for the care and upkeep of the dog, which totals about 7,200 dollars a year. If we were to put the -- the dog and the handler on in late spring, we would need approximately 3,600 dollars to cover the K-9 wages for the year and I would propose to Council that they give that some thought and I'll come back in front of you with a budget amendment for a request of 3,600 dollars to allow that to happen and we can discuss that now or discuss that toward the end of the presentation. So, that's -- that's much cheaper than the 15,000 dollars, but I don't have the revenue coming in to also support that either. Next slide. Building expansion. Go ahead, next slide there, Bruce. Building expansion is currently in the CIP plan for FY -10. Well, we are in FY -10, so I guess it's not going to happen this year. And one of the things that I told Stacy was that Meridian City Council Workshop Meeting November 17, 2009 Page 45 of 58 I wanted to -- to cut it. Well, when she -- she said cut it, you sure you want to cut it, and I was thinking cut it for FY -10 and she thought I was cutting it permanently. I said no. No. One of the things is -- is I'm looking at pushing it out about four years. I don't know if four years is -- is the right move, but what I propose is that we -- let me back up. Currently we pay approximately 5,000 dollars a year for the -- to pay off the -- Bird: Five hundred. Lavey: -- 500,000 a year to pay off the fund for the building expansion. Well, this year it's our last payment and I would propose that since we budgeted 500,000 dollars per year for every year is we continue to budget 500,000 dollars and put that into a building expansion fund somewhat like we do with the public safety fund. We could actually put it in the public safety fund, but it would really be nice if it was separate so we know what the intended purpose is for. But we definitely need the space. We are surviving. I think we can survive four years if we stay stable like we are right now, but if we have another growth spurt, I don't know what's going to happen, and we will deal with it when that time comes. One of the things that we do have coming up is -- in the CIP is a plan to build another substation once the Ten Mile overpass project is complete or the fire station out there is complete. So, that would be able to take up some of the -- some of the space needs and get us through the next four years. Next slide. I am going to mention it. I say FY -11. 1 am talking FY -11. 1 know there was a little discrepancy if we were talking about '11 or'10, but we are talking about FY -11 right now is -- I have asked my staff to start looking at our wants versus our needs. I'm assuming that our wants list is going to be really long and our needs list will be fairly short. And, then, we will try to come up with that balance. A couple of things that we talked about in the past was our phone system. We have put a hybrid system together where we actually married the -- excuse me -- married the digital system with the IP system. We have about five people that's tied into the IP system, like City Hall. Our goal is to get the entire department over to the IP system. One of the critical reasons for that is the unsupported system, the bankrupt system from our current digital system. So, we can't add anymore people. Each person we do add we have to add to the IP network and there is going to be a point in time when that system no longer works. Much cheaper -- we are looking at about 60,000 dollars, but I'm actually looking -- actually working with IT to get the exact cost on that. Because all the infrastructure is in place all we have to pay is for the phone receivers. One of the other things that we talked about -- we put in a grant -- cost grant, which we were not successful with for a proactive crimes unit. So, what I have done is try to put together a small scale unit with the existing resources and as soon as we get our current officer out of field training, we are going to put our first two bodies in place to start working on proactive enforcement out there where we are using a tactical crime analysis to start targeting areas as far as potentials -- if you will start -- if you would look at our stats as far as commercial burglaries are down and that's because of some of the tactical crime analysis that we have done to kind of target those areas that have been hit. We still have some work to do in vehicle burglaries and such. It would also be a type of team that if we were getting hit and, really, kind of being a pain to the police and to the community for those quality of life issues that we endear so much is that we could take that team and start working that problem solving in the Meridian City Council Workshop Meeting November 17, 2009 Page 46 of 58 community rather than just responding to reactive calls for service. One of the things that we are looking at, because of the traffic is also always an issue, is adding a third motorcycle. The third motorcycle has been a goal for a couple years now, but when Will Stoy was hit on his motorcycle that really kind of messed that plan up, because we had to do with only one motorcycle for some time and, then, we had to replace the second motorcycle, which would actually have been the third motorcycle if we wouldn't have had that lady run into him. Don't know if that's going to happen FY -11, but it's sure on our radar screen to look at. It really kind of depends on the revenue that comes into the city. One of the things I have talked about in the past here is our span of control. We always look at the span of control between five to seven, five to nine. It depends on really kind of the unit that you're supervising. Sometimes it's easier to supervise more, such as investigations where our current sergeant is supervising about 13 individuals, but 13 patrol officers would be a hard bunch of -- a group of people to supervise. We -- we currently have a need for three additional supervisors in the department. One is in the area of SRO -NCO. We have a sergeant in community services that actually supervises five SROs, four code enforcement officers, two animal control officers, one crime analysis and two victim witness coordinators. So, we have already surpassed the five to seven in the span of control there. The NCOs are supervised e there is three of them. They are supervised by the field supervisor for day shift, who also supervises the traffic unit and supervises the field -- the field shift that day. And one of my goals is to put these -- the SROs and NCOs together under one supervisor, so they are actually doing the same thing, talking the same talk, communicating and problem solving, because, really, the way we work it right now is the SROs are in the middle schools and the NCOs work with the high schools and so the SRO students soon become the NCO students and it would be nice if they were talking and preparing for when that comes up. Investigations, as I said before, we have one investigator supervising 13 people. That's just too much. The reason why we are successful is we have a great bunch of detectives, but we are not going to have the same detectives forever and so we need to plan for that. And, then, we need a dedicated traffic unit supervisor. Currently the traffic unit is supervised by a corporal with a -- the field supervisor not only supervising the field units, but also the traffic unit and we need a dedicated supervisor for that. When is the right time to propose that? I don't know. That's on the radar screen. You might see it next year, you might see it the year after. It comes down to prioritization and, then, who has the biggest club on the table when it comes to budget. A couple key areas that we have to look for -- or look at is right now I don't anticipate adding anymore patrol officer for FY -11, but we do have two needs. We do have additional detectives that we need. Technology crimes -- I know with the -- with the social media and the digital out there and everything else is we are finding a lot more crimes involving computers, fraud, forgery. We had a counterfeit ring we just -- we just busted yesterday. But anything having to do with digital is creating a burden on the police and we have one guy right now that is our computer expert and we need to add more. And, unfortunately, we -- are crimes against children -- you know, I don't know if it's really higher or if it's just being reported more frequently now, because it's okay to report it, but our calls for service on crimes against children, L&L type calls, is an all time high and we have had -- started out with one detective working it, then, we are at two and now we are at three and those detectives also have other duties that they have to do. We don't dedicate Meridian City Council Workshop Meeting November 17, 2009 Page 47 of 58 them solely to crimes against children and we have a critical need there. So, those are some of the things that we are looking at for FY -11, which, really, we are -- we start planning next month, believe it or not, so -- this one here, it's here for awhile now, I couldn't end our conversation without talking about it, but just to kind of give you an idea of the firearms range and where are sitting as far as capital, we have 246,000 dollars in the police capital budget that's dedicated to the range. I believe it started out at -- it was 250, a quarter of a million dollars, and we paid for some consulting fees of 4,000 out of that. I asked Stacy for this figure today and she got immediately suspicious, because she says you just want to spend it and told her -- I said, well, no -- well, yes, well, not right now, but, yes, I do and -- De Weerd: I love the watch dog. Lavey: It's 1.5 million dollars is what we have in the public safety fund that we rolled over. So, that money is there to fight with the fire department on. And one of the things that I proposed in the spring is put out an RFP and, basically, just say, hey, this is what we are looking for, this is how much money we have to spend, what can we get for this amount of money, using the design build concept, we can kind of see where the construction costs are at the time, we can see where the materials cost are at the time and, then, we can always expand it. But it wouldn't commit us to anything, but it would give us some strong figures to figure out what we are going to do next and I would hope that once the proposals come in that we could just discuss a future plan. Next slide there, Bruce. Yeah. Don't go to that last slide yet, there is -- we talked about waiting until -- to promote until the spring and this is the secondary reason why is I'm not going to be around. I have been selected for the 240th session of the national FBI academy. I will be gone from January 8th to March 19th and Tracy Basterrechea will be serving as acting chief in my absence. I would say be kind, but have at him. And, then, just a little bit about why the FBI. They have put together a professional program that's been in place for many, many, many years and there is just a little -- a little paragraph there, it talks about it being a professional course of study for U.S. and international law enforcement leaders who serve in approved administration of justice and police departments and agencies at home and abroad, to raise law enforcement standards, knowledge, and cooperation worldwide and I would hope that through the networking and the contacts that are made there, being able to bring that back to our city to assist us in growing successfully and making us the best that we can be, would be my goal. And the next slide is the end of my presentation. I am ready for any questions, I'm ready for any comments, and we can just let those pictures linger there. I did ask who was going to be here from the fire department before I put that in today. Thank you. Rountree: Comments, questions of chief? Hoaglun: Just a quick comment, chief. Thank you for the presentation. That was very helpful. But I think you were here for the presentation earlier tonight on intersections and down the road before things happen we probably wouldn't mind your input on -- and same with the fire chief. I know his guys want to get the trucks through, you guys have Meridian City Council Workshop Meeting November 17, 2009 Page 48 of 58 enforcement, so, you know, both of you may have comments on that, so it doesn't have to be tonight, but probably like to hear from you on that. Lavey: Yeah. What I would do first of all, I would defer to our traffic units and ask them exactly what -- would that be helpful, would that be hurtful, what is your take on it, and I can only say right now is that it's thinking outside of the box and we like that, because something needs to be done on Eagle Road. I don't know if that's the answer, but it's sure worth taking a look at it. I'm sure we will be talking about it in our traffic safety and our traffic planning committees with Lieutenant Colaianni as well, so we will definitely give you that input, both good and bad. We don't have a problem with that. Hoaglun: Thank you. Rountree: Any other comments, questions for the chief? Chief, thank you for the report. Good job. I do have a comment and you asked about your matrix and I don't know if I understand them or not and I'd say you got a nice array of numbers on the first page. And you remember working with me, I always like to add the numbers up. Lavey: Yes. Rountree: I can't make them work. And I can understand why, but it might be better to maybe separate the cases and the offense numbers versus -- I think the next breakdown are actually, probably, numbers of crimes committed by category and those probably add up and sum up to the number that's on the third page when you look at arrests and when you sum the juvenile and adult arrests. They look like they are pretty close. Lavey: Yes. And under the cases versus offenses, the cases are the actual case number and the offenses are the number of -- there can be a number of cases under one case number and so it does get deceiving there. Rountree: Yes. Lavey: Yes. Rountree: A suggestion and it's probably something that I'm missing somewhere, but, you know, we -- we hear from you all or the media of fairly some significant crimes that every once in awhile happen in Meridian, but rely, again, primarily on the media to find out what the resolution is. So, I think a matrix here might be -- maybe crimes committed by category, but a closure comment much like you have on the -- on the total arrests, cases cleared by -- by arrests, so you have some idea that we are making progress. But on those that are -- that really do get headlines, it would be helpful for me to have you or whomever can bring that message to the Council meeting that -- if you will remember six months ago this happened and it made the news and, in fact, we finally made an arrest. Meridian City Council Workshop Meeting November 17, 2009 Page 49 of 58 Lavey: I can -- Rountree: We can sort some of those out, but occasionally we get asked about them and I just have to say, well, I don't know, you're going to have to call the police department. But it would be nice to know that, you know, that individual -- Lavey: Right. I totally understand that. The one thing I would tell you, too -- I know some of you are stronger on e-mail than others, but shoot me an e-mail, ask me that question, I'll get that answer to you immediately. Call me on my cell phone, I'll get you that answer immediately as well, so we don't have to wait four months or six months or whatever else. If I do believe that there is something significant, I do share that with the Mayor and I'll just make sure that I include you guys in that as well, because we don't have a lot of those high -- either high volume or that real popular or that media seeking sort of crime and that when we do take great pleasure when we do solve those crimes. And a lot of times when we do solve those crimes we are usually solving those crimes for not only the City of Meridian, but for other departments as well -- Rountree: Exactly. Lavey: -- and we celebrate those here. We very much will. So, we will make sure we do that. Rountree: And the final comment that I rely heavily on the Valley News to provide the arrests and whatnot and I'm not seeing that recently and I'm looking at Frank and I don't know where the breakdown is, but that was -- that was useful for me, because I could see, you know, what was going on in the neighborhoods around us and what was going on in various areas of the city quickly on a weekly basis. Lavey: Well, I would defer the question to Frank and, Frank, is it our fault or yours? Rountree: He's smiling. Hoaglun: While Frank comes up, Mr. President, I just want to say when it comes to media and arrests and different things, remember the adage, if it bleeds it leads. Bird: Yes. Thomason: Thank you. For the record, Frank Thomason, Valley Times. Appreciate this opportunity. I think it's mutual. The -- those reports were e-mailed up until I forget how many months ago and, then, they stopped and I made inquiry at the sub G level and was told that the staffing wasn't there to continue and I think it might have been inadvertent at first, because the person that was doing them -- I don't even know who that was -- so, it's apparently vacation or something. But, at any rate, there was an interruption of that service and I very much would like to see it resume, but I think the proper way to have it done would be the chief and the Mayor and Council. Thank you. Meridian City Council Workshop Meeting November 17, 2009 Page 50 of 58 Lavey: It will be done tomorrow. Won't it, Tracy. Basterrechea: Yes. Rountree: Point that out. But it was something -- Bird: It was nice. Rountree: It was nice to have just, you know, ever Thursday you got -- and I know you put that stuff out on a monthly basis as well. Lavey: Well, we actually put out the supervisor log on a daily basis until a couple months ago, apparently. Which I didn't know about. And we will fix, because it did kind of allow us to hold onto that small town feel where we are actually able to still publish those, because we have people that come up here all the time from other states, from the south and sit there and will say I can't believe this is in the news and I can't believe this is in the news, and I say, well, the reason why you can't believe it's in the news is you never see it and the reason why you never see it is because it happens a hundred times a month or a week and it's really big news when it happens here and we will make sure that we got that information out to the media sources. We actually do get the information out on the really hot items, the bleeding sort of items, as Councilman Hoaglun said, but on the every day arrests, we will make sure that he gets that as well. Rountree: My final comment is that you guys do a great job and I'm really pleased that you're getting the opportunity to go to the FBI bureau academy. That's a great opportunity and we will benefit probably more than you do. Lavey: Thank you very much. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Just -- Jeff, if you can get the PowerPoint to the Council. Holman: Madam Mayor, I already have it. Do you want me to just e-mail it to everybody or make copies and put it in their boxes? Rountree: Copies would be -- Bird: Copies would be fine with me. G. Legal Department 1. Discussion on Discharge of Firearms or Weapons Ordinance by: Bill Nary Meridian City Council Workshop Meeting November 17, 2009 Page 51 of 58 2. Discussion on Disorderly House Ordinance by: Bill Nary Rountree: Appreciate it. Next item is the discharge of firearms and weapons ordinance and disorderly house ordinance. Nary: Thank you, Mr. President, Members of the Council, Madam Mayor. We have two ordinances on for discussion. The first one is discharge of firearms. Our current concealed weapons and firearms ordinance for the city is actually outdated. It came to light when we were discussing the renaissance fair. One of the things the renaissance fair wanted to do was shoot arrows in the park. We were concerned that that was prohibited by city code. It actually isn't prohibited by city code. We think it probably should be prohibited by city code. We don't necessarily want people shooting arrows and taking target practice in the park. The current city code e it's a little misleading to folks to find, because it's labeled concealed weapons. A number of years ago the state allowed individual cities to -- and counties to issue concealed weapons permits and, then, regulate that. A few years ago the state decided they didn't like that and the legislature took that over and has preempted all cities from prohibiting the possession of firearms separate and apart from the state. So, there is no necessity any longer to have a concealed weapons ordinance in the city, because the state code is what prevails in all circumstances. And so it made more sense to us to revisit it, clear up -- clean up the language in this ordinance and also to prohibit shooting bows, rockets, paint guns, things like that in the parks that we don't want to -- that happening. So, that rewrite, when you're ready to put that on for review, it's been reviewed by the police department as well. Do you have questions on that? Hoaglun: Mr. President? Rountree: Brad. Hoaglun: Quick question. I have seen this gentleman a couple times, he's in the development where I live. There is a commercial section that is a couple hundred yards long and I seen him out there with a bow and arrow practicing and he's got enough safety arranged. I mean there he is not going to hit anything if he misses his target, that sort of thing, but I would understand that since it's within the city limits he would be prohibited from doing that, unless the police chief gave permission to do that under the exceptions item two, is that -- is that correct how I read that? Nary: That's correct. Hoaglun: Okay. Nary: And we could -- and we could certainly -- you know, what we have done is we have tried to make sure that places that are allowed to do that, you know, if you have like the -- a rifle range or a shooting range or something like that, I mean if it's approved on private property, I don't necessarily have a big concern, other than that means Meridian City Council Workshop Meeting November 17, 2009 Page 52 of 58 people can shoot in their backyard, which means they may not necessarily be taking safety precautions. So, I guess we would want to at least revisit -- we want to visit where these are -- that type of activity is being done to make sure it's being done safely. Hoaglun: Now, in this case he's just doing it in a vacant area. I don't know if he has permission from the owner or not, I have just seen him out there. Don't think it's a big deal, but getting ready for -- for paint guns, you know, we used to have a paint ball facility in the city. Would we have to give an exclusion -- if someone came into the city and said, oh, we want to have a paint ball facility and that sort of thing indoors, I mean we will just address that if the time comes, if they do something like that? Nary: Council Member Hoaglun, I mean we could certainly add that to number four of subsection B, which it talks about shooting ranges. I mean if there is a legitimate place that's doing it, we wouldn't have a concern about that if it was indoors. Again, we were concerned about it being in the parks and things like that where there are other patrons there. Hoaglun: Yeah. I don't know if there will be another paintball facility in Meridian or not, but it may happen. Never know. Nary: Hopefully not here. Hoaglun: Not on the very old location, that's for sure. Nary: Are there other questions or concerns on that one? Rountree: Don't see any. Next item. Nary: The next item is on disorderly house. We had the discussion -- we have had this as a -- in the hopper for awhile with the police and they have had issues occasionally where you have, for lack of a better term, a party house, you have adults that are allowing minors to have parties, have alcohol, sometimes unsupervised, sometimes supervised barely by adults. The adults being 19 year olds that are supervising 16 year olds at a party. What we found in trying to address that, that some cities -- and this is actually patterned after Boise. We got an opinion from our prosecuting agency on how this has been effective from their community. They found it has been very effective. They have charged a number of people with this offense for allowing this type of behavior to go on in their house. Sometimes it's unbeknownst to the property owner, but many times it's not. Many times it is done with their consent or at least their blind eye to the activities. So, the police department felt it would be an effective tool for helping them deal with it. I mean we don't have -- I don't know and maybe -- maybe the chief might have a perspective on this particular problem. I don't know that it's certainly as problematic as it can be in Boise. I mean they have -- I have heard they have a university in the downtown, but being from the University of Idaho I don't really pay much attention to those things, but I know they have problems with those kinds of things. Meridian City Council Workshop Meeting November 17, 2009 Page 53 of 58 Bird: Ambulances get them off the ground after three stories. Rountree: Falling out of the -- Nary: But I think they have had enough issues that that's why it came to the attention of our department and asked us to look into some -- some tool they could use to effectuate that. Lavey: Mr. President, Madam Mayor, Council, we already have a code on the books called disorderly house and it goes back I don't know how many years, but, really, it was put in place for houses of prostitution and it really doesn't work anymore, because it's a real general statement, but that's what we use, and so what we did is took a look at what are our problems that we are having in Meridian and surely there is probably some prostitution going on, but not major houses and that sort of thing. Society has changed a little bit. And, really, we need a tool for that -- that problem house that we are responding to every single weekend, because they are having parties, they are being disruptive, they are being unruly, and I can tell you that although I don't have the exact numbers, disorderly house violations were only a couple citations a year, but we need a tool in place to be able to deal with those — those places that are actually taking 90 percent of the resources and that's what the purpose of that's for and instead of recreating the wheel, we decided to use an ordinance that has already been tested in the local court system and, therefore, we don't think it will be challenged if we decided to write something ourselves. So, that's kind of what -- why we propose what we propose. Nary: They had a significant problem in Boise before this type of ordinance went into effect when it -- when suddenly the property owner was now responsible for the behavior in the house and not just the kids, because sometimes it was problematic on just charging kids and trying to deal with that part of the problem, but when the property owner was responsible now, too, certainly changed people's behavior. The current ordinance, as the chief said, is pretty outdated, but it does say it's unlawful to keep an unlawful -- or disorderly house or suffer in any house or building within the city limits any drunkeness, quarreling, fighting, unlawful games, or riotous or disorderly conduct. It's difficult from a prosecution standpoint to try to prosecute that. But this one's much more specific, it does try to deal with, again, the property owners and the behaviors that are going on there. Rountree: Thank you. Zaremba: Mr. President? Rountree: Mr. Zaremba: Zaremba: Just a comment and in your discussion you hinted at it a little bit, but I have -- it seems to me under the definitions and probably the definition of host, the one piece that seems to me to be missing would be if somebody is having a party without the Meridian City Council Workshop Meeting November 17, 2009 Page 54 of 58 permission of the owner, you know, even -- they have secret moving parties that show up in commercial buildings sometimes or industrial buildings and the owner really didn't know about it, but somewhere in the definition of host I probably would include the person organizing or hosting a party at the premises with or without the permission of the owner. Just a thought. Nary: Okay. I can do that. We will get those cleaned up and bring them back in front of you. Rountree: I have got a comment on the previous one. It does have this item about traps or trapping devices. I'm not sure that by definition that falls under a firearm or a weapon, so it either is misplaced or is that appropriately something we want to do. In fact, if -- if folks have a nuisance pet in the neighborhood I believe they are directed to go either to fish and game or the Humane Society and get a live trap and, then, take care of the animal in whatever way is specified, typically back to the Humane Society. So, that's an issue. The other one is the -- and I can understand why it's there, but it seems to me that if -- if a parent in a garage or a workshop area or a bam that yet might be in the city has children that they are actually teaching firearms activities with them and using a BB gun or a pellet gun, in every one of those instances would it need a written permission from the police chief to do it, because I don't -- I don't know that that's -- I mean somebody could complain about it, it's probably something you would never see to enforce, but if somebody complained about it where do we go with something like that? Lavey: I agree and the reason why the exception is in there under the permission of the chief is for the VFW and if you look at that where you actually can't participate in a parade with rifles or blanks or anything else and that was our intent and that's what I expressed is that they still have the opportunity to still participate in those traditions that they have always participated in. I didn't even get to the point of the BB guns in the garages and everything else and I surely do not want to have to review every single one of those cases and -- and that really comes down to common sense. So, if we could somehow put that common sense in the ordinance and maybe clearly specify what we are trying to grasp with the exceptions, I'm favor of that. Nary: Mr. President, Members of the Council, Madam Mayor, I mean what we will probably look at is trying to make sure it's clear as to what type of activity you want to prohibit on public property. We, obviously, don't want people trapping animals in the park versus on their own property. We don't necessarily want people discharging guns on their property, but air guns in a controlled environment certainly might be okay. So, we will try to distinguish that -- that a little bit better and, then, we will get that back in front of you. Rountree: And I think part of that issue is that you need to include organizations like the Optimists that have programs that are established and they are either certified or exempted by ordinance, so they don't have to go through a process. Meridian City Council Workshop Meeting November 17, 2009 Page 55 of 58 Hoaglun: Mr. President, another question that followed on after looking at that other ordinance -- was there a penalty section that is tied to this ordinance, Bill, that's just part of our current or is there no penalty if that guy's out there shooting his bow and arrow and there is a complaint and an officer stops by, I mean -- Nary: These are all misdemeanors. Hoaglun: Okay. Okay. Thank you. Zaremba: Mr. President? Rountree: David. Zaremba: You brought up traps and when I looked through this before my thought didn't go to animal capture traps, it went to trap shooting, and a device that fires a puck or a clay pigeon and I kind of thought that was what this was talking about. Would we want to also include that as a -- Rountree: That's in there. Zaremba: -- separate thing? Nary: I guess I -- the only thing, Council Member Zaremba, I'll tell you is I have a hard time thinking of a circumstance where someone would be using a trap device without -- Zaremba: Without a pistol or -- Nary: -- a shotgun. Without a weapon. And that's the activity we prohibit. I mean -- Zaremba: Okay. Nary: -- the likelihood of harm from the trap is probably pretty minimal. I just -- wouldn't likely see that. Zaremba: Okay. Lavey: Nothing ever surprises me. Nary: True. Zaremba: If it can happen it will happen. Lavey: Exactly. Nary: We don't write the ordinances in stone. We can always amend them. Meridian City Council Workshop Meeting November 17, 2009 Page 56 of 58 Lavey: We will come back and fix it. Rountree: Thank you, Jeff. Lavey: Thank you. Rountree: Thanks, Bill. Nary: Thank you. Item 8: Ordinances: A. Ordinance No. : Authorizing the Exchange of Real Property with the Followers of Christ Church at Heroes Park, Approving Real Property Exchange Agreement, Authorizing Mayor to Execute City's Deed Rountree: Next item is ordinance number 09-1433. If we would have that read by title only. Holman: Thank you, President Rountree. City of Meridian Ordinance No. 09-1433, an ordinance authorizing the exchange of certain city owned real property located at 3064 West Malta Drive, legally described as a portion of Lot 4 of Block 38, of the Lochsa Falls Subdivision No. 9 at Heroes Park, for real property of equal value to provided deed pathway access between the northwest border of Heroes Park and North Ten Mile Road. Authorizing the Mayor and City Clerk to execute and attest on behalf of the City of Meridian the deed and other documents necessary to complete the transaction, providing for a waiver of the reading rules and providing an effective date. Rountree: You have heard this ordinance read by title only. Anyone wish to hear it in its entirety? Seeing none, I need a motion. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve ordinance number 09-1433 with suspension of rules. Rountree: It's been moved to approve the ordinance. Hoaglun: Second. Rountree: It's been moved and seconded to approve the ordinance. Roll call vote, please. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Meridian City Council Workshop Meeting November 17, 2009 Page 57 of 58 MOTION CARRIED: ALL AYES. Item 9: Other Items: A. Executive Session as per Idaho State Code 67-2345(1)(c) - (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency Rountree: Next item is an Executive Session per Idaho State Code 67-2345(1)(c). Bird: So moved. Hoaglun: Second. Rountree: It's been moved and seconded to go into Executive Session. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (Into executive session at 9:15 p.m. and out of executive session at 9:50 p.m.) Rountree: We are out of Executive Session. If somebody would move as such, we can move forward. Bird: I move we come out of Executive Session. Zaremba: Second. Rountree: It's been moved and seconded to come out of Executive Session. All in favor aye. Opposed same sign? MOTION CARRIED: ALL AYES. Rountree: Need one more. Bird: I move we adjourn. Hoaglun: Second. Rountree: It's been moved and seconded that we adjourn. All in favor? MOTION CARRIED: ALL AYES. Meridian City Council Workshop Meeting November 17, 2009 Page 58 of 58 Rountree: Good evening. Adjourned at 9:50 p.m. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 2 MAYOR TAL4 1W DE WEERD DATE APPROVED \\`III%%11111feli�f$ffj��/''' Of AYf EE L. s Vii+ %�'�Q '"•ST 1ST ' �'r`�.`� U6oITv • •• '/e,,, f 1111111„���. LMAN CITY CLERK RECEIVED , Changes to the Agenda: None NOV � % 2W i40 i d �Uuj NVY V e 2009 Items 7 E — Ener Grant Work Session CITY OF 00 �M�N'' CITY ®F E ,I.'s' �' CITY CLERKS OFI1p Y. OF OWi „ ITY CLERKS OFFICE_ PURPOSE: The work session is to present to the Mayor and1f W%9f Wit of potential projects and programs for inclusion in an Energy Strategy for the City. BACKGROUND: The City will be receiving $608,800.00 under the Energy Efficiency Conservation Block Grant Program. The approach to utilizing the funds is to use an initial expenditure of $58,000.00 to develop an Energy Strategy for the City. The strategy is intended to have both short and long term actions. The short term action are most likely projects that can be funded by the balance of the grant funding. TIME LINES: The initial award was made by DOE on September 6, 2009 with and effective date of September 25, 2009. The city must submit its Strategy and proposed projects to DOE by mid January. Once the projects are approved by DOE the second portion of the funds ($550,800) will be awarded. At that point, we have 18 months to obligate the funds and 36 months to spend them. GRANT ACTIVITY: To date the following actions have occurred in developing the strategy: ■ Consultant ( HDR ) contracted to provide technical assistance on developing the strategy. ■ A survey was sent to Mayor, Council, P&Z and other city partners to solicit opinions on goals and objectives for a City Energy Strategy. ■ 30 surveys were completed. Based on the responses three broad objectives were identified and will be used for project and program evaluation. ■ A brainstorming session was held with the Mayor, staff and interested parties to identify potential projects and programs. The results of that exercise is reflected on the matrix that will be handed out at the meeting. ACTION REQUESTED No decisions on potential projects are requested of the Mayor and Council tonight. Staff requests that you review the matrix sheets and prioritize those projects that you feel are the best candidates for the spending the EECBG funds. We would like to meet again at the workshop session on December 15 to discuss priorities and identify projects for submittal to DOE. Staff will identify a list of priorities and encourage the Council to bring ideas. A decision on the projects has to be made by the end of December. Thus with the holiday schedule, the latest possible date for decision would be the December 29 Council meeting. 11/17/2009 MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. SA REQUEST November 4, 2009 City Council Special Meeting Minutes AGENCY COMMENTS CITY CLERK: See Attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 5B REQUEST November 10, 2009 Pre -Council Meeting Minutes AGENCY COMMENTS CITY CLERK: See Attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 5C REQUEST November 10, 2009 City Council Regular Meeting Minutes AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See Attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 5D REQUEST New Beer and Wine License Application Approval for Smashburger Located at 3223 E. Louise Dr., Suite 100 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See Attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • • 0 NEW BEERM/INE/LIQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant:_ Smashburper Acoulsition-Idaho LLC Business Name: Smashburoer Location: _ 3223 E. Louise Dr. Suite 100, Meridian Idaho 83642 License Type: [X] Beer [X] Wine a Liquor — (wine included) Application / File Fee: New Beer Served $200.00 New Wine $200.00 = $400.00 Receipt No. 16871 Police Denartment: Police Chief Approval: Fire Department: Fire Chief Approval: Plannina Department: /r/9, Signature Signature Date Planning Director Approval:( Signature ate Public Works Department: Development Services Manager Approval: l! G hy Signature IV l5ate PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is scheduled to be approved on the November 2009 City Council Agenda. THANK YOU. ' NEW BEERIWINE/LIQUOR LICENSE APPLICATION _INTERNAL APPROVAL CHECKLIST Fdr lnteMal - Office Applicant: Smashburaer Acaulsition-Idaho LLC Business Name:_ Smashburaer Location: 3223 E. Louise Dr. Suite 100, Meridian Idaho 83642 License Type: [X] Beer [X] Wine 0 Liquor — (wine Included) Application / File Fee: New Beer Served $200.00 New Wlne $200.00 = S400.00 Receipt No. _ 16871 Police Department: / o Police Chief Approval: (AL - Fire Department: Signature Date Fire Chief Approval: Signature Date Planning Department: Planning Director Approval: Signature Date .Public Works Department: Development Services Manager Approval: Signature Date PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item Is scheduled to be approved on the November nth, 2009 City Council Agenda. THANK YOU. C7 NEW BEERiWINEIUQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant: Smashburger Acquisition -Idaho LLC Business Name: Smashburaer Location: 3223 E. Louise Dr. Suite 100, Meridian Idaho 83642 License Type: [XI Beer [X] Wine 1] Liquor — (wine Included) Application / File Fee: New Beer Served $200.00 New Wine $200.00 = $400.00 Receipt No. 16871 Police Department: Police Chief Approval: Signature Date Fire Department: Fire Chief Approval: Sl nature ate Planning Department: � V � 1 �l6 �q Planning Director Approval / 1 Signatur Date Public Works Department: Development Services Manager Approval: Signature Date PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is scheduled to be approved on the November r th, 2009 City Council Agenda. THANK YOU. • • Page 1 of 1 Nancy Radford From: Bruce Freckleton Sent: Friday, November 06, 2009 9:18 AM To: Nancy Radford Subject: RE: New Beer and Wine License Application - Smashburger Nancy, Smashburger has received their Certificate of Occupancy, so therefore Development Services has no issues with the Issuance of this Beer and Wine License. Thanks, Bruce From: Nancy Radford Sent: Thursday, November 05, 2009 4:42 PM To: John Overton - Police; Joe Silva; Anna Canning; Bruce Freckleton Cc: Jaycee Holman Subject: New Beer and Wine License Application - Smashburger Good Afternoon, Here is a Beer and Wine license application for Smashburger located at 3223 E. Louise Dr., Suite 100. Please sign the Internal Approval Checklist and return that sheet to me. This item is scheduled to be heard at the November 17th, City Council Meeting. Thank you, Assistant City Clerk City of Meridian 33 E. Broadway Ave. Meridian ID 83642 Direct Line: 208-489-0391 11/6/2009 MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 5E REQUEST Contract for Purchase of Records in Bulk Between Idaho Transportation Department and the City of Meridian for a Not -to -Exceed Amount of $0.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • State of Idaho Idaho Transportation Department CONTRACT FOR PURCHASE OF RECORDS IN BULK For Permissible Purposes Agreement Between Purchaser: (Name and Address) CITY OF MERIDIAN STATE OF IDAHO ATTENTION: CITY CLERK IDAHO TRANSPORTATION DEPARTMENT 33 EAST BROADWAY AVE P. O. BOX 7129 MERIDIAN, IDAHO 83642 BOISE, IDAHO 83707-1129 Specify names and addresses of subsidiaries, if any, that will be using data: INFORMATION TECHNOLOGY DEPARTMENT AND POLICE DEPARTMENT WHEREAS, Idaho law authorizes the Idaho Transportation Department (hereinafter the Department) to sell driver, vehicle, and related records individually and in bulk for specified permissible purposes; and WHEREAS, state and federal law, including the federal Driver's Privacy Protection Act of 1994 (PL 103-322; 18 USC § 2721 et seq.) and Idaho's driver privacy protection legislation of 1997 (codified in § 49-203) extend privacy protection to personal information maintained in the files of state motor vehicle agencies from selling personal information in bulk for purposes of marketing, solicitations, and certain surveys unless a state has first obtained express consent from each individual about whom listed personal information pertains; and WHEREAS, the State Legislature has refrained from enacting any express consent system for use in Idaho; and WHEREAS, Department Policy requires each prospective purchaser of records in bulk, before receiving any records, to execute a written purchase agreement or contract containing such safeguards as the Department considers necessary or reasonable, to ensure that all information and records purchased are used only for permissible purposes and that the rights of individuals and the Department are protected; and WHEREAS, CITY OF MERIDIAN (hereinafter the Purchaser), desires to purchase driver, vehicle, and/or related records, including personal information, from the Department, IT IS AGREED, THEREFORE, that the Department shall sell and deliver to the Purchaser the records and information of the Department specified below, subject to the following terms and conditions: 1 of 6 1. Records and Information Sold. The following copies of records and information of the Department are sold in bulk under this contractual agreement: X a. Motor Vehicle title records. (See attached exhibit "A') b. Motor Vehicle registration records. (See attached exhibit "B") c. Commercial Vehicle registration records. (See attached exhibit "C') Frequency of Request. Single Request X_* Monthly update program for those items checked above, as available from the Department. * Quarterly update program for those items checked above, as available from the Department. *Requests for monthly and quarterly updates will receive the standard run with the first request, followed up updates; monthly or quarterly. 2. Certification of Permissible Uses. The Purchaser, by signing this agreement, hereby certifies compliance with all current provisions of the federal Driver's Privacy Protection Act of 1994, as amended by PL 106-69 (18 USC § 2721 et.sec.), with applicable Idaho driver privacy protection (Idaho Code section 49-203) and with all other state and federal laws applicable to this agreement. The Purchaser fiurther certifies that his/her/its use of the records and information purchased under this contract is for the following permissible purposes only, and for no other: _X a. GOVERNMENT: For use by any government agency, including any court or law enforcement agency, in carrying out its functions, or any private person or entity acting on behalf of a federal, state, or local agency in carrying out its fimctions. b. DRIVER OR VEHICLE SAFETY: For use in matters of motor vehicle or driver safety and theft; motor vehicle emissions, motor vehicle product alterations, recalls or advisories; performance monitoring of motor vehicles, motor vehicle parts, and dealers; motor vehicle market research activities, including survey research; and removal of non -owner records from the original records of motor vehicle manufacturers. c. BUSINESS ACTIVITIES: For use in the normal course of business by a legitimate business or its agents, employees or contractors, but only: (i) to verify the accuracy of personal information submitted by the individual to the business or its agents, employees or contractors; and (ii) if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purpose of preventing fraud by pursuing legal remedies against, or recovering on a debt or security interest against, the individual. 2 of 6 d. COURT PROCEEDINGS: For use in connection with any civil, criminal, administrative or arbitral proceeding in any federal, state or local court or agency or before any self- regulatory body, including the services of process, investigation, and anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state or local court. e. RESEARCH: For use in research activities, and for use in producing statistical reports. Name and address will not be released for research purposes. f. INSURANCE: For use by any insurer or insurance support organization, or by a self- insured entity, or its agents, employees or contractors, in connection with claims investigation activities, rating or underwriting. g. TOWED/IMPOUNDED VEHICLES: For use in providing notice to the owners of towed or impounded vehicles. h. INVESTIGATION: For use by any licensed private investigative agency or licensed security service for any purpose permitted under the provisions of title 49, Idaho Code. i. EMPLOYER INFORMATION: For use by an employer or its agent or insurer to obtain or verify information relating to a holder of a commercial driver's license that is required is under the Commercial Motor Vehicle Safety Act of 1986 (49 USC 31101 et seq.). j. PUBLIC SAFETY /VEHICLE OPERATION: For any other use specifically authorized under Idaho Code, if such use is relaxed to public safety or the operation of a motor vehicle. e k. TRANSPORTATION FACILITIES: For use in connection with the operation of private toll transportation facilities, including companies that operate parking facilities for the purpose of providing notice to the owners of vehicles who have used the facility. It is expressly understood that the Purchaser may NOT sell or furnish personal information obtained under this agreement to third parties without the expressed written consent of the Department. After obtaining written permission from the Department, the Purchaser understands that he/she/it may not furnish personal information purchased under this agreement to any third party unless the third party certifies that his/her/its intended use of the information is for a use other than for marketing, solicitations, or non -motor vehicle market research surveys. The Purchaser further understands that violating this paragraph is grounds for immediate termination of this agreement under Paragraph 12. 3 of 6 4. Acknowledgment and Disclaimer. The Purchaser acknowledges that the Department is furnishing records and information "as is" and makes no representation or warranty as to the accuracy of any record or the information furnished. The Department expressly disclaims responsibility for any failure to deliver records or information in a timely manner, or at all, in the event of staff shortages, failures of appropriations, breakdowns of equipment, compliance with new or amended laws, acts of authority exercised by a public official, acts of God, or other circumstances which may delay or preclude furnishing records and information in a timely fashion. If records and information are not furnished and the Purchaser has remitted a deposit, the Department shall refund the deposit. The Department has no further responsibility or liability to the Purchaser with respect to undelivered records and information and has no liability or responsibility whatsoever for delayed records and information. 5. Consumer Protection. The Purchaser agrees that the records and information furnished under this agreement shall not be used to engage in any method, act, or practice which is unfair or deceptive, nor shall they be used for marketing or solicitations, or surveys not authorized by law, 6. Access to Information in Bulk. The Purchaser agrees that no member of the public or any person outside the direct employ or control of the Purchaser shall be allowed direct access to records and information furnished to the Purchaser under this agreement for any reason other than the Purchaser's intended and legitimate use of the records and information. 7. Record Creation and Retention, and Removal of Names. If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, subject to the limitations contained in paragraph 2 above, the Purchaser agrees to create records identifying each such person or entity who obtained personal information from the Purchaser and the legally permissible purpose for which the record or information was obtained. The Purchaser shall retain the records of identification and purpose for a period of not less than five (5) years following transfer of the information and/or records to the third party. 4 of 6 0 8. Inspection of Records. • If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, the Purchaser shall permit a representative or agent of the Department, upon request, to inspect and copy records identifying each person or entity who obtained personal information from the Purchaser and the permissible purpose for which it was obtained. The Purchaser understand that the Department's may exercise its reserved right to insert control records into bulk records and information furnished, as an independent means of identifying any entities to whom the Purchaser may have improperly resold or re -disclosed records and information under this agreement or if any inappropriate use has occurred. The Purchaser shall bear the expenses of one inspection during the period of this agreement. For purposes of this paragraph, expenses include staff time and travel costs, including meals and lodging. 9. Assignability. The Purchaser may not assign, license, or transfer any of its rights, duties, and obligations under this agreement without the prior written consent of the Department. 10. Effective Date and Renewals. This agreement shall take effect when signed and dated by the Department's representative. The agreement is subject to continuous annual renewals if both parties agree. 11. Cancellation. Either party may cancel this agreement for any reason by giving the other party written notice of cancellation at least thirty (30) days prior to cancellation. If a party elects to cancel this agreement, all unfulfilled obligations, including the obligation to pay for copies received, shall remain in force. 12. Termination. The Department may terminate this agreement immediately for cause, including for failure to remit charges due in a timely fashion or for inappropriate use of data, such as use for marketing or solicitations, by giving the Purchaser written notice of termination. The Purchaser acknowledges that if this agreement is terminated for cause, the Department may refuse to provide records and information in bulk for five (5) years. 13. Amendments. The Purchaser acknowledges that the Department may amend the terms and conditions of this agreement from time to time in order to accommodate changes in the records or information furnished under this agreement and for other reasons deemed appropriate by the Department. The Department agrees to notify the Purchaser in writing of the content of any amendment. 5 of 6 • • • 14. Indemnification. The Purchaser agrees to indemnify and save harmless the State of Idaho and the Department, and any of their officers, agents, or employees, with respect to any claims asserted against them under the federal Driver's Privacy Protection Act of 1994, as amended (18 USC § 2721 et seq.), Idaho's driver privacy protection legislation (Idaho Code section 49-203, as amended), and other state or federal law pertaining to this agreement, for any act or omission attributable to the Purchaser, its officers, agents, and employees, and others who obtain information from the Purchaser. 15. Governing Law and Jurisdiction. This agreement shall be construed in accordance with the laws of the State of Idaho. The Purchaser agrees that any dispute which arises under this agreement and cannot be amicably resolved by the parties shall be submitted to a court of competent jurisdiction in the State of Idaho, Ada County, to which jurisdiction the Purchaser hereby submits. 16. Signatory Authority. The signatories hereby certify that they are authorized by their respective parties to execute this agreement as party representatives and to bind their respective principals hereto. IN WITNESS WHEREOF the representatives of the parties have affixed their signatures on the dates as written below. PURC (sign) MAYO DE WEERD ```►►►�►► u n itrrrnrrrrr��� OF w%o � r i i DATE - SEAL - T tSA . ATTEST L'pUiV74 e ''111111tH WW' JayceeV. Holman, City Clerk -4 0-t- C . /- STATE OF IDAHO Representative A v& E Xi C . TW owr 10 5 a/✓ , ��G�•✓v�� , 5 7 - NAME NAME AND TITLE (Printed) r -c,4 a a u t, c.A S w. Ge-tagv.v DATE Appro al fo eputy AT. eneral 6of6 Exhibit A, Page 1 CONTRACT FOR PURCHASE OF RECORDS IN BULK TITLES FILE December 10, 2009 REQUESTER: Name CITY OF MERIDIAN Address INFORMATION TECHNOLOGY DEPARTMENT 33 EAST BROADWAY AVENUE MERIDIAN, IDAHO 83642 Telephone 208-489-0505 FAX Number 208-489-0494 Person to Contact MIKE TANNER Email address mtanner@meridiancity.org FEDERAL EMPLOYER ID 82-6000225 (Requests cannot be started without this number.) VISA/Master Card n/a Account # Exp Date 0 Card Holder Signature n/a Name of Card Holder (typed or printed) n/a REPORT FORMAT: Diskettes. CD's and Zia Disks will be arovided by ITD.) For added security, all data sent from ITD will be zipped and encrypted, using WiNZiP9.0. Print out Diskettes 3%z' IBM compatible, formatted, high density diskette -provided by ITD. Files are in ANSI format, not delimited and of a fixed width format. Large files cannot be put on diskettes. Zip Disk Iomega zip disk 100, provided by ITD. Large files cannot be put on zip disks. CD Provided by ITD. Large files cannot be put on CD's. Email Smaller files can be emailed. Email Address x SFT? Provide ITD with the following information: FTP Address: City would like to pull from State's SFTP site User Name: merpolice Pass Word: dilbertl@dogbert Email Address: mtanner@meridiancity.org Exhibit A, Page 2 CONTRACT FOR PURCHASE OF RECORDS IN BULK Titles File Make selections: X_ VEHICLE YEARS) All _XT MAKE(S) All X_ BODY TYPE (S) All (See code sheet for body types) Select fields: X MAKE X BODY X LENGTH TRANSACTION DATE X ADDRESS X ZIP CODE DEALER NUMBER 0 —X—MODEL X VIN NO. _X—VEHICLE YR XDESCRIPTION _X_WIDTH _X —COLOR ACTION TYPE _X—NAME —X—CITY —X—STATE LIENHOLDER INFO (Name, address, city, st, zip) OTHER (Specify) -0 Exhibit A, Page 3 Passeneer Vehicles: 2D SEDAN, 2 DOOR 2H HATCHBACK, 2 DOOR 2T HARDTOP, 2 DOOR 4D SEDAN, 4 DOOR 4H HATCHBACK, 4 DOOR 4T HARDTOP, 4 DOOR AM AMBULANCE CH COACH CP COUPE CV CONVERTIBLE HB HATCHBACK HT HARDTOP SD SEDAN SW STATION WAGON Other Vehicles: HR HEARSE LM LIMOUSINE RD ROADSTER TO TOURING CAR otorc cies• MB MOTORBIKE MC MOTORCYCLE MD MOPED MK MINIBIKE MS MOTORSCOOTER MV MULTI -WHEEL MY MINICYCLE Trucks: CORRECTION AM AMBULANCE BU BUS CB CHASSIS, CAB LL CARRY -ALL DU (RUGGED TRAIL PLEASURE VEHICLE) MH MOTORIZED HOME PK PICKUP PM PICKUP WITH MOUNTED CAMPER TT TOW TRUCK, WRECKER VC VAN CAMPER VN VAN WD WELL DRILLER Trailers: CT TRAVEL/CAMPING TRAILER HE HORSE TRAILER HS HOUSE TRAILER (Manufacriued/Mobile Home) BODY TYPES CODE SHEET) ACTION -TYPE CODES CC, CM CORRECTION LC LIEN CHANGES DI DUPLICATE TITLE DT DUPLICATE & TRANSFER DM, DN DUPLICATE & NAME CHANGE DU DUPLICATE CHANGES NC NAME CHANGE NE NEW FROM MCO/MSO OS OUT OF STATE TF TRANSFER IDAHO TITLE (MCO = MANUFACTURER'S CERTIFICATE OF ORIGIN) (MSO = MANUFACTURER'S STATEMENT OF ORIGIN) THE FOLLOWING ARE TITLED ONLY WHEN PURCHASED NEW. (Since 1991) DUNEBUGGY, ATV OR SNOWMOBILE: EB REMOVABLE ENCLOSURE EN NONREMOVABLE ENCLOSURE MV MULTI -WHEELED DUNEBUGGY OP OPEN BODY DUNEBUGGY is State of Idaho Idaho Transportation Department CONTRACT FOR PURCHASE OF RECORDS IN BULK For Permissible Purposes Agreement Between Purchaser: (Name and Address) CITY OF MERIDIAN STATE OF IDAHO ATTENTION: CITY CLERK IDAHO TRANSPORTATION DEPARTMENT 33 EAST BROADWAY AVE P. O. BOX 7129 MERIDIAN, IDAHO 83642 BOISE, IDAHO 83707-1129 Specify names and addresses of subsidiaries, if any, that will be using data: INFORMATION TECHNOLOGY DEPARTMENT AND POLICE DEPARTMENT WHEREAS, Idaho law authorizes the Idaho Transportation Department (hereinafter the Department) to sell driver, vehicle, and related records individually and in bulk for specified permissible purposes; and WHEREAS, state and federal law, including the federal Driver's Privacy Protection Act of 1994 (PL 103-322; 18 USC § 2721 et seq.) and Idaho's driver privacy protection legislation of 1997 (codified in § 49-203) extend privacy protection to personal information maintained in the files of state motor vehicle agencies from selling personal information in bulk for purposes of marketing, solicitations, and certain surveys unless a state has first obtained express consent from each individual about whom listed personal information pertains; and WHEREAS, the State Legislature has refrained from enacting any express consent system for use in Idaho; and WHEREAS, Department Policy requires each prospective purchaser of records in bulk, before receiving any records, to execute a written purchase agreement or contract containing such safeguards as the Department considers necessary or reasonable, to ensure that all information and records purchased are used only for permissible purposes and that the rights of individuals and the Department are protected; and WHEREAS, CITY OF MERIDIAN (hereinafter the Purchaser), desires to purchase driver, vehicle, and/or related records, including personal information, from the Department, IT IS AGREED, THEREFORE, that the Department shall sell and deliver to the Purchaser the records and information of the Department specified below, subject to the following terms and conditions: 1 of 6 1. Records and Information Sold. The following copies of records and information of the Department are sold in bulk under this contractual agreement: X a. Motor Vehicle title records. (See attached exhibit "A') X b. Motor Vehicle registration records. (See attached exhibit `B") X c. Commercial Vehicle registration records. (See attached exhibit "C'j Frequency of Request. Single Request X * Monthly update program for those items checked above, as available from the Department. * Quarterly update program for those items checked above, as available from the Department. *Requests for monthly and quarterly updates will receive the standard run with the first request, followed up updates; monthly or quarterly. 2. Certification of Permissible Uses. The Purchaser, by signing this agreement, hereby certifies compliance with all current provisions of the federal Driver's Privacy Protection Act of 1994, as amended by PL 106-69 (18 USC § 2721 et.sec.), with applicable Idaho driver privacy protection (Idaho Code section 49-203) and with all other state and federal laws applicable to this agreement. The Purchaser further certifies that his/her/its use of the records and information purchased under this contract is for the following permissible purposes only, and for no other: _X_ a. GOVERNMENT: For use by any government agency, including any court or law enforcement agency, in carrying out its functions, or any private person or entity acting on behalf of a federal, state, or local agency in carrying out its functions. b. DRIVER OR VEHICLE SAFETY: For use in matters of motor vehicle or driver safety and theft; motor vehicle emissions, motor vehicle product alterations, recalls or advisories; performance monitoring of motor vehicles, motor vehicle parts, and dealers; motor vehicle market research activities, including survey research; and removal of non -owner records from the original records of motor vehicle manufacturers. c. BUSINESS ACTIVITIES: For use in the normal course of business by a legitimate business or its agents, employees or contractors, but only: (i) to verify the accuracy of personal information submitted by the individual to the business or its agents, employees or contractors; and (ii) if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purpose of preventing fraud by pursuing legal remedies against, or recovering on a debt or security interest against, the individual. 2 of 6 e d. COURT PROCEEDINGS: For use in connection with any civil, criminal, administrative or arbitral proceeding in any federal, state or local court or agency or before any self- regulatory body, including the services of process, investigation, and anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state or local court. e. RESEARCH: For use in research activities, and for use in producing statistical reports. Name and address will not be released for research purposes. f INSURANCE: For use by any insurer or insurance support organization, or by a self- insured entity, or its agents, employees or contractors, in connection with claims investigation activities, rating or underwriting. g. TOWED/IMPOUNDED VEHICLES: For use in providing notice to the owners of towed or impounded vehicles. h. INVESTIGATION: For use by any licensed private investigative agency or licensed security service for any purpose permitted under the provisions of title 49, Idaho Code. i. EMPLOYER INFORMATION: For use by an employer or its agent or insurer to obtain or verify information relating to a holder of a commercial driver's license that is required under the Commercial Motor Vehicle Safety Act of 1986 (49 USC 31101 et seq.). j. PUBLIC SAFETY /VEHICLE OPERATION: For any other use specifically authorized under Idaho Code, if such use is related to public safety or the operation of a motor vehicle. k. TRANSPORTATION FACILITIES: For use in connection with the operation of private toll transportation facilities, including companies that operate parking facilities for the purpose of providing notice to the owners of vehicles who have used the facility. It is expressly understood that the Purchaser may NOT sell or furnish personal information obtained under this agreement to third parties without the expressed written consent of the Department. After obtaining written permission from the Department, the Purchaser understands that he/she/it may not furnish personal information purchased under this agreement to any third party unless the third party certifies that his/her/its intended use of the information is for a use other than for marketing, solicitations, or non -motor vehicle market research surveys. The Purchaser further understands that violating this paragraph is grounds for immediate termination of this agreement under Paragraph 12. 3 of 6 4. Acknowledgment and Disclaimer. The Purchaser acknowledges that the Department is furnishing records and information "as is" and makes no representation or warranty as to the accuracy of any record or the information furnished. The Department expressly disclaims responsibility for any failure to deliver records or information in a timely manner, or at all, in the event of staff shortages, failures of appropriations, breakdowns of equipment, compliance with new or amended laws, acts of authority exercised by a public official, acts of God, or other circumstances which may delay or preclude fiunishing records and information in a timely fashion. If records and information are not furnished and the Purchaser has remitted a deposit, the Department shall refund the deposit. The Department has no further responsibility or liability to the Purchaser with respect to undelivered records and information and has no liability or responsibility whatsoever for delayed records and information. 5. Consumer Protection. The Purchaser agrees that the records and information furnished under this agreement shall not be used to engage in any method, act, or practice which is unfair or deceptive, nor shall they be used for marketing or solicitations, or surveys not authorized by law. 6. Access to Information in Balk, The Purchaser agrees that no member of the public or any person outside the direct employ or control of the Purchaser shall be allowed direct access to records and information furnished to the Purchaser under this agreement for any reason other than the Purchaser's intended and legitimate use of the records and information. 7. Record Creation and Retention, and Removal of Names. If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, subject to the limitations contained in paragraph 2 above, the Purchaser agrees to create records identifying each such person or entity who obtained personal information from the Purchaser and the legally permissible purpose for which the record or information was obtained. The Purchaser shall retain the records of identification and purpose for a period of not less than five (5) years following transfer of the information and/or records to the third party. 4of6 0 8. Inspection of Records. is If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, the Purchaser shall permit a representative or agent of the Department, upon request, to inspect and copy records identifying each person or entity who obtained personal information from the Purchaser and the permissible purpose for which it was obtained. The Purchaser understand that the Department's may exercise its reserved right to insert control records into bulk records and information furnished, as an independent means of identifying any entities to whom the Purchaser may have improperly resold or re -disclosed records and information under this agreement or if any inappropriate use has occurred. The Purchaser shall bear the expenses of one inspection during the period of this agreement. For purposes of this paragraph, expenses include staff time and travel costs, including meals and lodging. 9. Assignability. The Purchaser may not assign, license, or transfer any of its rights, duties, and obligations under this agreement without the prior written consent of the Department. 10. Effective Date and Renewals. This agreement shall take effect when signed and dated by the Department's representative. The agreement is subject to continuous annual renewals if both parties agree. 11. Cancellation. Either party may cancel this agreement for any reason by giving the other party written notice of cancellation at least thirty (30) days prior to cancellation. If a party elects to cancel this agreement, all unfulfilled obligations, including the obligation to pay for copies received, shall remain in force. 12. Termination. The Department may terminate this agreement immediately for cause, including for failure to remit charges due in a timely fashion or for inappropriate use of data, such as use for marketing or solicitations, by giving the Purchaser written notice of termination. The Purchaser acknowledges that if this agreement is terminated for cause, the Department may refuse to provide records and information in bulk for five (5) years. 13. Amendments. The Purchaser acknowledges that the Department may amend the terms and conditions of this agreement from time to time in order to accommodate changes in the records or information furnished under this agreement and for other reasons deemed appropriate by the Department. The Department agrees to notify the Purchaser in writing of the content of any amendment. 5 of 6 0 14. Indemnification. • The Purchaser agrees to indemnify and save harmless the State of Idaho and the Department, and any of their officers, agents, or employees, with respect to any claims asserted against them under the federal Driver's Privacy Protection Act of 1994, as amended (18 USC § 2721 et seq.), Idaho's driver privacy protection legislation (Idaho Code section 49-203, as amended), and other state or federal law pertaining to this agreement, for any act or omission attributable to the Purchaser, its officers, agents, and employees, and others who obtain information from the Purchaser. 15. Governing Law and Jurisdiction. This agreement shall be construed in accordance with the laws of the State of Idaho. The Purchaser agrees that any dispute which arises under this agreement and cannot be amicably resolved by the parties shall be submitted to a court of competent jurisdiction in the State of Idaho, Ada County, to which jurisdiction the Purchaser hereby submits. 16. Signatory Authority. The signatories hereby certify that they are authorized by their respective parties to execute this agreement as party representatives and to bind their respective principals hereto. IN WITNESS WHEREOF the representatives of the parties have affixed their signatures on the dates as written below. PURC(sign) STATE OF IDAHO Representative MAYO TAMMY DE WEERD A 06th i C_ ( ev✓z�t r sT NAME AND TITLE (Printed) F-14 e � V13 DATE DATE Appr val eputy lM- Attorney General 6of6 Exhibit B, Page 1 CONTRACT FOR PURCHASE OF RECORDS IN BULK VEHICLE REGISTRATIONS November 10, 2009 REQUESTER: Name CITY OF MERIDIAN Address INFORMATION TECHNOLOGY DEPARTMENT 33 EAST BROADWAY AVENUE MERIDIAN, IDAHO 83642 Telephone 208-489-0505 FAX Number 208489-0494 Person to Contact MIKE TANNER Email address mtanner@meridiancity.org FEDERAL EMPLOYER ID 82-6000225 (Requests cannot be started without this number.) VISA/Master Card n/a Account # Exp Date Card Holder Signature n/a Name of Card Holdered or rinted n/a (t3'P P ) REPORT FORMAT: (Diskettes, CD's and Zip Disks will be provided by ITD.) For added security, all data sent from ITD will be zipped and encrypted, using WIN2IP9.0. Print out Diskettes 3%z' IBM compatible, formatted, high density diskette -provided by ITD. Files are in an ANSI format, not delimited and of a fixed width format. Large files cannot be put on diskettes. Zip Disk Iomega zip disk 100, provided by ITD. Large files cannot be put on zip disks. CD CD will be provided by ITD. Large files cannot be put on CD's. Email Smaller files can be emailed. Email Address x SFTP Provide ITD with the following information: FTP Address: City would like to pull from State's SFTP site User Name: menpolice Pass Word: dilbertl@dogbert Email Address: mtanner@meridiancity.org Exhibit B, Page 2 IDAHO TRANSPORTATION DEPARTMENT Computer Files Information Vehicle Registration File November 10, 2009 Matte selections below: x VEHICLE YEAR(S) _x MAKE(S) _ x MODELS) OTHER COUNTY OF RESIDENCE _x ALL COUNTIES Ir make selections: _ 01= ADA _ 17 = CLARK — 33 = MADISON _ 02 = ADAMS _ 18 = CLEARWATER _ 34 = MINIDOKA 03 = BANNOCK ^ 19 = CUSTER _ 35 = NEZ PERCE 04 = BEAR LAKE _ 20 = ELMORE _ 36 = ONEIDA _ 05 = BENEWAH _ 21= FRANKLIN _ 37 = OWYHEE 06 = BINGHAM _ 22 = FREMONT i 38 = PAYETTE — 07 = BLAINE _ 23 = GEM _ 39 = POWER 08 = BOISE _ 24 = GOODING — 40 = SHOSHONE 09 = BONNER _ 25 = IDAHO — 41= TETON _ 10 = BONNEVILLE _ 26 = JEFFERSON i 42 = TWIN FALLS 11 = BOUNDARY _ 27 = JEROME _ 43 = VALLEY 12 = BUTTE _ 28 = KOOTENAI 44 = WASHINGTON 13 = CAMAS _ 29 = LATAH _ 45 = HEADQRTRS —14 = CANYON _ 30 = LEMM —15 = CARIBOU _ 31= LEWIS 16 = CASSIA _ 32 = LINCOLN Matte Selections of Fields Needed: (all) Registration Type Vehicle Year Make Model Body Description Color Vin Number License Plate # Issue Date (Mo, Da, Yr) Expire Date (Mo, & Yr) Issue County Name Address City 0 State Zip Code Other (Specify) all • State of Idaho Idaho Transportation Department CONTRACT FOR PURCHASE OF RECORDS IN BULK For Permissible Purposes Agreement Between Purchaser: (Name and Address) CITY OF MERIDIAN STATE OF IDAHO ATTENTION: CITY CLERK IDAHO TRANSPORTATION DEPARTMENT 33 EAST BROADWAY AVE P. O. BOX 7129 MERIDIAN, IDAHO 83642 BOISE, IDAHO 83707-1129 Specify names and addresses of subsidiaries, if any, that will be using data: INFORMATION TECHNOLOGY DEPARTMENT AND POLICE DEPARTMENT WHEREAS, Idaho law authorizes the Idaho Transportation Department (hereinafter the Department) to sell driver, vehicle, and related records individually and in bulk for specified permissible purposes; and WHEREAS, state and federal law, including the federal Driver's Privacy Protection Act of 1994 (PL 103-322; 18 USC § 2721 et seq.) and Idaho's driver privacy protection legislation of 1997 (codified in § 49-203) extend privacy protection to personal information maintained in the files of state motor vehicle agencies from selling personal information in bulk for purposes of marketing, solicitations, and certain surveys unless a state has first obtained express consent from each individual about whom listed personal information pertains; and WHEREAS, the State Legislature has refrained from enacting any express consent system for use in Idaho; and WHEREAS, Department Policy requires each prospective purchaser of records in bulk, before ,receiving any records, to execute a written purchase agreement or contract containing such safeguards as the Department considers necessary or reasonable, to ensure that all information and records purchased are used only for permissible purposes and that the rights of individuals and the Department are protected; and WHEREAS, CITY OF MERIDIAN (hereinafter the Purchaser), desires to purchase driver, vehicle, and/or related records, including personal information, from the Department, IT IS AGREED, THEREFORE, that the Department shall sell and deliver to the Purchaser the records and information of the Department specified below, subject to the following terms and conditions: 1 of 6 4 1. Records and Information Sold. The following copies of records and information of the Department are sold in bulk under this contractual agreement: a. Motor Vehicle title records. (See attached exhibit "N") b. Motor Vehicle registration records. (See attached exhibit "B'j X c. Commercial Vehicle registration records. (See attached exhibit "C') Frequency of Request. Single Request _X_* Monthly update program for those items checked above, as available from the Department. * Quarterly update program for those items checked above, as available from the Department. *Requests for monthly and quarterly updates will receive the standard run with the first request, followed up updates; monthly or quarterly. 2. Certification of Permissible Uses. The Purchaser, by signing this agreement, hereby certifies compliance with all current provisions of the federal Driver's Privacy Protection Act of 1994, as amended by PL 106-69 (18 USC § 2721 et.sec.), with applicable Idaho driver privacy protection (Idaho Code section 49-203) and with all other state and federal laws applicable to this agreement. The Purchaser further certifies that his/her/its use of the records and information purchased under this contract is for the following permissible purposes only, and for no other: X a. GOVERNMENT: For use by any government agency, including any court or law enforcement agency, in carrying out its functions, or any private person or entity acting on behalf of a federal, state, or local agency in carrying out its functions. b. DRIVER OR VEHICLE SAFETY: For use in matters of motor vehicle or driver safety and theft; motor vehicle emissions, motor vehicle product alterations, recalls or advisories; performance monitoring of motor vehicles, motor vehicle parts, and dealers; motor vehicle market research activities, including survey research; and removal of non -owner records from the original records of motor vehicle manufacturers. c. BUSINESS ACTIVITIES: For use in the normal course of business by a legitimate business or its agents, employees or contractors, but only: (i) to verify the accuracy of personal information submitted by the individual to the business or its agents, employees or contractors; and (ii) if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purpose of preventing fraud by pursuing legal remedies against, or recovering on a debt or security interest against, the individual. 2 of 6 1.1 d. COURT PROCEEDINGS: For use in connection with any civil, criminal, administrative or arbitral proceeding in any federal, state or local court or agency or before any self- regulatory body, including the services of process, investigation, and anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state or local court. e. RESEARCH: For use in research activities, and for use in producing statistical reports. Name and address will not be released for research purposes. f. INSURANCE: For use by any insurer or insurance support organization, or by a self- insured entity, or its agents, employees or contractors, in connection with claims investigation activities, rating or underwriting. g. TOWED/IMPOUNDED VEHICLES: For use in providing notice to the owners of towed or impounded vehicles. h. INVESTIGATION: For use by any licensed private investigative agency or licensed security service for any purpose permitted under the provisions of title 49, Idaho Code. i. EMPLOYER INFORMATION: For use by an employer or its agent or insurer to obtain or verify information relating to a holder of a commercial driver's license that is required under the Commercial Motor Vehicle Safety Act of 1986 (49 USC 31101 et seq.). j. PUBLIC SAFETY /VEHICLE OPERATION: For any other use specifically authorized under Idaho Code, if such use is related to public safety or the operation of a motor vehicle. k. TRANSPORTATION FACILITIES: For use in connection with the operation of private toll transportation facilities, including companies that operate parking facilities for the purpose of providing notice to the owners of vehicles who have used the facility. It is expressly understood that the Purchaser may NOT sell or fiunish personal information obtained under this agreement to third parties without the expressed written consent of the Department. After obtaining written permission from the Department, the Purchaser understands that he/she/it may not furnish personal information purchased under this agreement to any third party unless the third party certifies that his/her/its intended use of the information is for a use other than for marketing, solicitations, or non -motor vehicle market research surveys. The Purchaser further understands that violating this paragraph is grounds for immediate termination of this agreement under Paragraph 12. 3 of 6 W. 4. Acknowledgment and Disclaimer. The Purchaser acknowledges that the Department is furnishing records and information "as is" and makes no representation or warranty as to the accuracy of any record or the information furnished. The Department expressly disclaims responsibility for any failure to deliver records or information in a timely manner, or at all, in the event of staff shortages, failures of appropriations, breakdowns of equipment, compliance with new or amended laws, acts of authority exercised by a public official, acts of God, or other circumstances which may delay or preclude furnishing records and information in a timely fashion. If records and information are not furnished and the Purchaser has remitted a deposit, the Department shall refund the deposit. The Department has no further responsibility or liability to the Purchaser with respect to undelivered records and information and has no liability or responsibility whatsoever for delayed records and information. 5. Consumer Protection. The Purchaser agrees that the records and information furnished under this agreement shall not be used to engage in any method, act, or practice which is unfair or deceptive, nor shall they be used for marketing or solicitations, or surveys not authorized by law. 6. Access to Information in Bulk. The Purchaser agrees that no member of the public or any person outside the direct employ or control of the Purchaser shall be allowed direct access to records and information furnished to the Purchaser under this agreement for any reason other than the Purchaser's intended and legitimate use of the records and information. 7. Record Creation and Retention, and Removal of Names. If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, subject to the limitations contained in paragraph 2 above, the Purchaser agrees to create records identifying each such person or entity who obtained personal information from the Purchaser and the legally permissible purpose for which the record or information was obtained. The Purchaser shall retain the records of identification and purpose for a period of not less than five (5) years following transfer of the information and/or records to the third party. 4 of 6 ., 8. Inspection of Records. If the Purchaser resells or re -discloses any of the information or records purchased under this agreement to a third party, the Purchaser shall permit a representative or agent of the Department, upon request, to inspect and copy records identifying each person or entity who obtained personal information from the Purchaser and the permissible purpose for which it was obtained. The Purchaser understand that the Department's may exercise its reserved right to insert control records into bulk records and information furnished, as an independent means of identifying any entities to whom the Purchaser may have improperly resold or re -disclosed records and information under this agreement or if any inappropriate use has occurred. The Purchaser shall bear the expenses of one inspection during the period of this agreement. For purposes of this paragraph, expenses include staff time and travel costs, including meals and lodging. 9. Assignability. The Purchaser may not assign, license, or transfer any of its rights, duties, and obligations under this agreement without the prior written consent of the Department. 10. Effective Date and Renewals. This agreement shall take effect when signed and dated by the Department's representative. The agreement is subject to continuous annual renewals if both parties agree. 11. Cancellation. Either party may cancel this agreement for any reason by giving the other party written notice of cancellation at least thirty (30) days prior to cancellation. If a party elects to cancel this agreement, all unfulfilled obligations, including the obligation to pay for copies received, shall remain in force. 12. Termination. The Department may terminate this agreement immediately for cause, including for failure to remit charges due in a timely fashion or for inappropriate use of data, such as use for marketing or solicitations, by giving the Purchaser written notice of termination. The Purchaser acknowledges that if this agreement is terminated for cause, the Department may refuse to provide records and information in bulk for five (5) years. 13. Amendments. The Purchaser acknowledges that the Department may amend the terms and conditions of this agreement from time to time in order to accommodate changes in the records or information furnished under this agreement and for other reasons deemed appropriate by the Department. The Department agrees to notify the Purchaser in writing of the content of any amendment. 5of6 L L` W 14. Indemnification. The Purchaser agrees to indemnify and save harmless the State of Idaho and the Department, and any of their officers, agents, or employees, with respect to any claims asserted against them under the federal Driver's Privacy Protection Act of 1994, as amended (18 USC § 2721 et seq.), Idaho's driver privacy protection legislation (Idaho Code section 49-203, as amended), and other state or federal law pertaining to this agreement, for any act or omission attributable to the Purchaser, its officers, agents, and employees, and others who obtain information from the Purchaser. 15. Governing Law and Jurisdiction. This agreement shall be construed in accordance with the laws of the State of Idaho. The Purchaser agrees that any dispute which arises under this agreement and cannot be amicably resolved by the parties shall be submitted to a court of competent jurisdiction in the State of Idaho, Ada County, to which jurisdiction the Purchaser hereby submits. 16. Signatory Authority. The signatories hereby certify that they are authorized by their respective parties to execute this agreement as party representatives and to bind their respective principals hereto. IN WITNESS WHEREOF the representatives of the parties have affixed their signatures on the dates as written below. - - - - -; � �4 W; e,-, ---, we.,e - �- PURCHA (sign) MAYOR TAMMY DE WEERD la - (5 -I 11114 11$ DATE .%`` .A Ur G Fp AL ATTEST = sz CO 9 Jaycee W Holman, STATE OF IDAHO Representative A,713F..e, c .-rHomods?,v✓, Ec�.vowl,s: NAME AND TITLE (Printed) Goz 6ov6c,35 w G c�-apea WN -1-5, Appr v eputy Attorney General 6of6 Exhibit C, Pagel CONTRACT FOR PURCHASE OF RECORDS IN BULK COMMERCIAL FILE December 10, 2009 REQUESTER: Name CITY OF MERIDIAN Address INFORMATION TECHNOLOGY DEPARTMENT 33 EAST BROADWAY AVENUE MERIDIAN, IDAHO 83642 Telephone 208489-0505 FAX Number 208489-0494 Person to Contact MIIKE TANNER Email address mtanner@meridiancity.org FEDERAL EMPLOYER ID 82-6000225 (Requests cannot be started without this number.) VISA/Master Card n/a Account # Exp Date Card Holder Signature n/a Name of Card Holder (typed or printed) n/a REPORT FORMAT: (CD's will be provided by ITD.) For added security, all data sent from IT) will be zipped and encrypted, using WINZIP9.0. Print out CD Provided by ITD. Large files cannot be put on CD's. Emailed Smaller files can be emailed. Email Address X SFTP Provide ITD with the following information: FTP Address: City would like to pull from State's SFTP site User Name: merpolice Pass Word: dilbertl@dogbert Email Address: mtanner@meridiancity.org • • Exhibit C, Page2 Make selections below: -X-MAKE(S) All X VEHICLE YEARS) All BASE STATE X All Idaho Based Non -Idaho Based VEHICLE TYPE X_ ALL r_ Tractor _ Mobile Home Toter Utility Trailer Indicate fields needed: X rXrMake Carrier Class )C—Fuel -Address _)C _X Zip Code Computer Files Information Commercial Vehicle File Bus Truck & Tractor Full Trailer _ Truck _ Road Tractor Semi -trailer X_Base State X Vehicle Year rX Vehicle Axle X Vehicle Type X,_ -k -city— X Carrier Name City_X_ State Other (Specify) Commodities are not longer entered on onr Commercial Vehicle File. CODE TABLES CARRIER FLAG F =FULL FEE POWER T =FULL FEE TRAILER E = FULL FEE FLEET POWER B =FULL FEE TRAILER I = IRP POWER L - IRP TRAILER OPERATION TYPE P = PRIVATE E = EXEMPT F - FARM I=INTERSTATE H = INTERSTATE FOR HIRE VEHICLE TYPE BS = BUS TK = TRUCK TR = TRACTOR TT = TRUCK & TRACTOR PC = PASSENGER CAR MT - MOBILE HOME TOTER FT = FULL TRAILER ST = SEMI -TRAILER UT = UTILn Y TRAILER November 18, 2009 Attn: Cathy Smith Idaho Transportation Department Economics and Research Section P.O. Box 7129 Boise, ID 83707-1129 Re: Contract for Vehicle Registration. Information ' Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba Attached you will find the contract that was approved by the Meridian City Council on November 17, 2009 and has been signed by the Mayor. Please sign and return to the City Clerk's Office at the following address: Attn: Jaycee Holman City of Meridian City Clerk's Office 33 E. Broadway Avenue Meridian, ID 83642 If you have any questions or need to contact me, my direct phone number is (208) 489-0389. Sincerely, Jaycee L. Holman City Clerk City of Meridian jholman _meridianc�.org November 9, 2009 City of Meridian Mike Tanner, Information Technology 33 E Broadway Ave Meridian, ID 83642 Dear Mr. Tanner: Attached is the "Contract for Purchase of Records in Bulk," from the Idaho Transportation Department (ITD). Please complete, sign and return the contract to this office. Fees for requested information are waived for county or state agencies; however, conditions of the contract must be met. If you have questions, please call Cathy at 208-334-8601 or Peggy at 208-334-8741. Information requests will be filled in the order they are received as soon as staff time is available. Sincerely, DOUG BENZON Economics and Research Manager Attachments MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 6A REQUEST Recognizing PAL Coaches by: Brenda Murdock - Anti-drug Coordinator AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING APPLICANT November 17, 2009 ITEM NO.p2 REQUEST Mayor's Youth Advisory Council Update by: MYAC AGENCY CITY CLERK: CITY MAYOR'S DEPARTMENT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 6B REQUEST High Volume Intersection Alternatives - Presentation of Innovative, Non -Traditional Intersection Designs that were Evaluated as Part of the COMPASS High Volume Intersection Study in 2008 by: Don Matson, COMPASS and Caleb Hood, Planning AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. November 10, 2009 MEMORANDUM TO: Tammy de Weerd, Mayor Meridian City Council FROM: Caleb Hood, Planning Manager CC: Meridian City Clerk RE: High Volume Intersection Alternatives Agenda Item for November 17, 2009 City Council Workshop Background In 2008 COMPASS commissioned a study that identified optimal designs for intersections with high volumes of forecasted traffic in Ada County. A consultant researched innovative intersection layouts, and other guidelines that will provide guidance on appropriate intersection designs at key locations. An innovative intersection is any of a series of at -grade or grade -separated intersections that are significantly different from a conventional intersection in some way. Common differences include: a reduction or spreading of conflict points, restriction and/or rerouting of movements, and reduction of the complexity of traffic signal phasing. Status Regardless of how attractive any particular innovative intersection appears in the analysis phase, implementing agencies must first be convinced that drivers in their area can safely navigate the design. Because so many of the non-traditional intersection design concepts require restricted access or circuitous movements, agencies must also gain confidence that the public understands the benefits and is willing to accept the negative aspects to obtain the positive. COMPASS and City Staff would like to present some of the most feasible intersection designs to the Council so you can be familiar with, and understand how they function and what the implications may be of constructing innovative intersections. Next Steps As ACHD and ITD get closer and closer to implementing and requiring preservation and construction of non-traditional intersections, we want the Council and the public to understand how they will function. During the November 17a' City Council Workshop, COMPASS and City Staff will present diagrams, movie clips and other exhibits that show how a few select innovative intersection designs function. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT r� ITEM NO. W REQUEST Resolution No. Appointment of Aubrey Skye Grant to Seat 7 of the Meridian Arts Commission by: Mayor DeWeerd AGENCY CITY CLERK: CITY MAYOR'S DEPARTMENT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See Attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN RESOLUTION NO. O q — —700 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING AUBREY SKYE GRANT TO SEAT 7 OF THE ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 5 establishes the Arts Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to arts within the City, and to that end Meridian City Code § 2-5-3 states that a youth member may be appointed to the Parks Arts Commission; WHEREAS, the City Council of the City of Meridian deems the appointment of Aubrey Skye Grant to Seat 7 of the Arts Commission to be in the best interest of the Arts Commission and of the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-5-3(B), Aubrey Skye Grant is hereby appointed to Seat 7 of the Arts Commission, for a term to expire on August 31, 2010. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 19 day of November, 2009. APPROVED by the Mayor of the City of Meridian, Idaho, this Y d y of November, 2009. APPROVED: yor Ta&Vde Weerd ATTEST: \�����y Orr ��92 By: 11A Al Jaycee Polman, City ClerO SEAL T 10 2009-2010 ARTS COMMISSION YOUTH APPOIN IA(/N�Y + ` ��� PAGE 1 OF 1 MERIDIAN CITY COUNCIL MEETING APPLICANT November 17, 2009 ITEM NO. 7A2 REQUEST Community Liason Update by: Luke Cavener AGENCY COMMENTS CITY CLERK: CITY MAYOR'S DEPARTMENT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. xk -DECEIVED N®d � 7 2W9 CITY OF0 W CITY CLERKS OFFICE November 17, 2009 MEMORANDUM TO: Tammy De Weerd, Charlie Rountree, Keith Bird, David Zaremba, Brad Hoaglun, Robert Simison FROM: Luke Cavener RE: Monthly Report Each month I have the opportunity to address the City Council and provide information on the groups and individuals I have the opportunity to interact with. This document is designed to supplement my presentation and provide additional details for your review. Meridian Business Day: As mentioned in my report, Meridian Business Day was a huge success. This event wouldn't have been possible without countless volunteers and sponsors. I have included the names of sponsors and presenters for this event. Sponsors: BodyBuilding.com, Sa-wad-dee, Premier Alliance Business Solutions, T -Sheets, DataTel, University of Phoenix, It's All About You Catering, Ultra Clean, Pro Power Clean, Wrapstar, Flatbread, Port of Subs, Meridian Plumbing, Good Thyme Grill, Tribute Media, Red Sky Public Relations, Event Rents, Cutting Edge Networks, Labor Max Staffing, Anytime Fitness, Redline Sports, Meridian Chamber of Commerce and Thornton Oliver Keller Commercial Real Estate. Presenters: Justin Foster- Tricycle, Matt Rissel- TSheets, Mark Gilbreath- Venga Works, Dan Long A-1 Plumbing/ 2008 Business Person of the Year, Becky McKinstry- Open Lines Communication, Joe Cacopardo- Laska Company, Corey Smith- Tribute Media, Gene Thurston, Source Capital, Renee Smith- Data Tel, Michele Martinez- Digital Imaging, and Dan Harrington- NXGEN Payment Services. Mayor's Office - 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 - Fax 208-884-8119 - www.meddiancity.org Page 2 Faith Ambassadors Luncheon: This annual event couldn't continue to be as successful without the countless volunteers who donate their time and resources. Below is a list of names of individuals and organizations that helped make this event a success. Valley Shepherd Church of the Nazarene, Reflections Church, Food Services of America, Carol and Bob Rawlings- Creative Balloons, The Flower Place- Julie Dill. Additionally many volunteers from Valley Shepherd Church of the Nazarene volunteer time to cook and serve the meal. Destination- Downtown: In the discussions regarding Downtown Meridian there are areas of focus and common. As meetings continue I will update on the development of these themes. The next stakeholder meeting is January 20' at 2:00. Pedestrian Friendly Transit Supportive Sustainable Job Creation Public Art & Beautification Affordable Workforce Housing Balanced Retail Environment Citizen Interaction: Much of my job is answering questions or concerns from members of our community. Below is a cross section of some of the citizen interaction I have on a weekly basis. Melvin Grant contacted our office regarding the recent town hall meeting. Melvin was unable to attend the meeting, but is concerned about the amount of plastic being thrown away instead of recycling. Melvin believes the City needs to begin fining those who choose not to recycle as a means of combating "laziness waste." I spoke to Melvin about comingled recycling, took his name and address and provided it to Doug Mason to deliver a new comingled bin. In addition, I spoke to Melvin about SSC's proposed automated collection and how people who have less trash pay less than someone who contributes more. I explained to Melvin how incentives are more beneficial than fines. He supports this plan as long as it gets people to recycle. Angelina Chimento contacted me because she was upset that everyone in her neighborhood received new "trash cans" but her. I explained to Angelina what the new bins are and what they accomplish. Angelina told me that she did not currently recycle because she did not like placing the small bin out front. She wanted a bin from SSC, so I contacted Carrie Jo at SSC and made arrangements for one to be delivered on Thursday. I called Angelina to update her. Page 3 Christine Donnell contacted me to request our assistance with the United Way. Currently the United Way is examining how much time and effort is being used towards educating and mentoring children. Christine asked about the amount of mentor hours, scholarships, service projects and other events the City does to work with youth. Allison Kaptein and I partnered and completed a survey of questions designed gain an accurate picture of youth involvement. Bill Williams of Hunter Pointe contacted me to discuss an issue in their neighborhood. Currently there are some residents that would like to raise chickens in their back yard. Currently the HOAs CCNRs ban poultry and livestock from living in the neighborhood. Bill is looking to make a change, but wanted to contact the City to determine what the current code states. After working with legal and code enforcement it was determined that currently no code exists pertaining to poultry within the City limits. It was suggested that the residents follow the Boise code as a rule of thumb (3 hens, no roosters). Bill was appreciative for the info and agreed that they would have the CCNRs model the Boise code. Roland Hannis is a long haul truck driver who lives in Meridian. Roland was upset over what he felt is unnecessary targeting of him for parking his truck on non -neighborhood public streets (behind GI Joes and Kohl's on Eagle.) Roland was also upset over the owner of GI Joes for not letting him park there when he is in Meridian. Roland felt that people do not realize how much of the products people buy are delivered in semi trucks. I shared with Roland my previous experience driving truck and that immediately placed him at ease. Roland wanted me to share that he's happy to see the Mayor has "everyman kind of people and don't live in ivory towers." I provided Roland with all current information regarding semi trucks parking on public streets. Additionally, I provided Roland with the contact information of the Lowes across the street from Roland's neighborhood. Roland spoke to the manager of Lowes and he has agreed to let Roland park his truck there when he is in town. Roland was thankful for the city's effort to find a "solution that works for people." Social Networks: Each day I post an item(s) on the City's Facebook and twitter page. Posts include promotion of events, informational updates and feedback solicitation about our community. Below is a cross section of some of the posts and the responses given. When I solicited for feedback on our online presence we received the following comments: Sharron Carpenter Svir I like the updates on what is happening on the weekends Terry Tipton Traffic reports. Page 4 Bruce Altig I have been pleased with the updates. They actually remind me of some happenings that may have not made my planner. Karen Moessinger- Dawson love the posts and would love to see events taking place around town for the week and weekends Deb Southworth all the above. Jackie Kroencke We are moving to Meridian from Houston in January and love this site. Tonia Trosclair Kingston Help local business by showcasing them weekly in your post. Suzy Mahoney-Grubaugh Like it thanks! Tara Green Keep the great updates up :) Job well done! Amber Grubb Ditto -keep up the good work. I'd like to see an update every day, too! :) Last month we received word about Starbucks customers "paying it forward" in the drive through. We brought it to the community's attention and received a huge response from our City fans. The comments are below: Toni Buck Wagoner Thats Great... Amandalyn my Daughter is Partner of the month there, she loves working there Pam Westover Pugmire That's s0000 awesome! Meridian is THE BEST PLACE to love! Jolene Grizzle which one I need to go! haha Leann Day Darn... and I was going to stop there. Denise Tyler That's the spirit!! One of the many reasons I love Meridian ! :) Later that afternoon I learned that eighty cars total continued the trend of paying for the car behind them. I placed a second post to update our fans, which resulted in six additional "likes" and the following comments: Page 5 Terry Tipton Shoot, wished I'd been the LAST one in line! Darn it! ! Kari Carver People are so flipping cool! ! I heart them! ! Melissa Pearson I have had someone pay for my coffee at Starbucks before and I passed the love along and bought the car behind me coffee... John Tyler God's people live in God's back yard! In promoting our Coffee with the Mayor events we received the following comments: Karen Dawson would love to be there but I'm going to work the RMHS registration ... what a beautiful high school.. Deb Southworth I'm planning to be there. John Tyler Thank you so much for an awesome morning, we had a very pleasant time. Mayor Tammy Rocks! On H1N1 we received the following comment: Chris Verkerk I would recommend the CDC website as your first source of information. www.CDC.gov/hlnlflu Soliciting ideas for weekend plans: Ryan Taylor Running the Prison Break IOK, it's not too late to sign up! http://www.prisonbreakhalfcom Erik Bohn Mountain biking, mountain biking, mountain biking,,, oh did I mention mountain biking? City of Meridian Page 6 It is going to be a great weekend to mountain bike ... and break out of prison. Have fun! John Tyler Capital Christian small business conference... Come on down and learn some great small business strategy! ! ! It's fantastic so far! ! ! Tonight at 7:30 Fairview and almost Eagle. While not all posts result in written feedback, some of the posts are used to share information to the public. Selections of daily Facebook posts from the past month are below: City of Meridian Have you had the chance to check out the blogs section of www.MeridianCity.org? You'll see Mayor Tammy's weekly Celebrate Meridian blog, as well as posts from leaders in various City departments. It is a great opportunity to get an insight on all that is happening in our community. City of Meridian The Meridian Arts Commission is seeking artists and fine art "crafters" interested in selling their work at a Holiday Art Gala on Saturday, November 21, in Meadow Lake Village's Grand Lodge, in Meridian. The event will be open to the public from Noon to 7:00 pm. Click the link for more info: htt:/p /tinyurl.com/yf4tmui City of Meridian New pedestrian signals to be added in Meridian, HAWK signals look a little different, check out the info in our Hot List: htt :/p /tinyurl.com/ylyhvgk City of Meridian FYI: The Meridian Business Professionals Connection is having their monthly free networking event at DL Evans (2560 e. Fairview) from 5:30- 7:00. With tasty treats provided by Louie's. This months speaker is Dale Dixon. City of Meridian Just a reminder: With the changing weather, the Meridian Bark Park is now operating on Winter Hours, Friday through Monday from a half hour before sunrise until a half hour after sundown. City of Meridian Did you know? The next Meridian Business Day is right around the corner? Tuesday November 10th from 8:00-2:00. Just like last spring the event (including lunch) is free City of Meridian Did you know?? SSC will begin collecting leaves for recycling from November 9th -20th. Brush and branches can be collected as long as they are bundled and shorter than 4ft in length. Meridian residents can also take their leaves and brush to the SSC transfer station and drop them off free of charge! Page 7 City of Meridian Meridian citizens elected Brad Hoaglun and Keith Bird to the Meridian City Council. Thanks to those who made it out to vote. City of Meridian Hard to believe the Holiday Season is right around the corner, but City of Meridian Employees are hosting a Holiday Bazaar tomorrow at City Hall. Stop by from 11:00-1:00 and 3:00-7:00 there will be unique and hand made items. htt :/p /tinyurl.com/ybg4v38 City of Meridian would like to thank all the veterans in our community and across the planet for their time and dedication to our country, and the freedoms we hold so dear. City of Meridian Make sure to get your reservations in to the Meridian Chamber for Tuesdays luncheon. Next weeks program is Meridian's Promise "Businesses Supporting Youth Awards" City of Meridian Remember today is the business supporting youth awards at the Meridian Chamber Luncheon, hope to see you all there. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 7B1 REQUEST Budget Amendment for Brush Truck for $15,000 by: Ron Anderson AGENCY COMMENTS CITY CLERK: CITY MAYOR'S DEPARTMENT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: See Attached CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • '-a LL Z W G W Q O m m E W c O d 32 9 0 cm_ V c O C a 0 o' c"a m H i a H m c r W 3 a. fe c o E Mn 42 cFO Ef3 O 0 R O v- c Ln 60 .o n PL m 3 2 CV .v; We* cv Lo O • 1] ID LL z w a oz of W '60 m CL I LL D s Un Wva w uiZ I ()� �a� Y o'�m gz o 0 Cl O I all Z ❑ o ❑ ❑ ❑ z z z z° Z C •a C 0 -0 oy EL } 1 1 } e cm p � to P � m m cr all ® 8 *7 G c o LL � ` g � c LL yc o o u. � v� J 0 Un Wva w uiZ I ()� �a� Y o'�m gz o a w 0 Cl O I all CD f l® �S o (Mb - tp P �- Cgs c W CC Z C •a C 0 1�% c a O e cm p � to P P cr all ® 8 *7 G c o LL 8 �j 0 LL o o � v� J 0 F OR F O F a W cVW c ° EJ N� mvoorc�sN O ~ N 1p W PPP vs C.4 P N N CLj O P w 0 Cl O I all CD f l® �S (Mb - tp P �- Cgs c W CC Z C •a C 0 1�% c a O e cm p � to P P cr all 7 M •y �� Q W Q =C CJ all] 8 *7 G c 0 Cl O I tp P •a C 0 a P a O � p P P all �j o O � v� J 0 F u�0i �w F a c I a P � P P z � F u�0i �w c ci O ~ C� F s E � IDAHO DEPARTMENT OF HEA -LTH & WELFARE C. L'BUTCH' OTTER—Governor RICHARD M. ARMSTRONG— Dlretdor July 23, 2009 Meridian Fire Department Mark Niemeyer 33 E Broadway Avenue, #204 Meridian ID 83642 Dear Mark, DIA GAINOR— Boreeo Chief EMERGENCYMEDICAL SERVICES P.O. Box 83720 Bose, Idaho S37 UD36 PHONE t-877-5543367 FAX 20&3344015 Sh1PP119/Physk:a1 Address (FedE=PSIDHLWa k in only) 650 W State St, Su#e 8-17, Boise, ID 83702 Thank you for your application for FY2010 EMS Dedicated Great funds. Requests from EMS agencies totaled $2,492,485. This total reflects requests of $1,996,830 for 24 vehicles and $495,655 for equipment. The Dedicated Grant Fund is generated by a fee on driver's licenses and accrued $1,400,000 for this year's disbursal. Of the total funds available, approximately 80%was awarded for vehicles and 20% was awarded for equipment All applications and requests were evaluated using the criteria as defined in the Rules Governing EMS Account III Grants, the State of Idaho EMS Bureau Dedicated Grant Fund III Standards Manual and the FYI EMS Dedicated Grant Fund Application and accompanying Application Instructions. In addition, each application was reviewed by the Emergency Medical Services Advisory Committee (EMSAC Grants Subcommittee for assistance in determining pm agency eat. and item eligibility and recommended price caps forvehicles and certain pieces of EMS A listing of all eligible application individual scoring results will be posted on our web site vwvw.idahoems org within the next two weeks. Eligible equipment items identified by your agency as Priority I were scored fust. All these items were funded based on the scoring until the available funds were fully expended. Maximum amount price caps were established by the EMSAC Grant Subcommittee for some equipment items. CONGRATULATIONS1 Your agency has been approved for the following equipment award: Item Descri tion n 1AwrndAnraur7t 1 Physio I,P12 Cardlac Monitor 4ww-d EpiPe4dult (21) $650 Epi Pens - Pediahic (21) 4500 Crow Construction, Inc. RR2, Box 196 Cashion, OK 73016 Ph.: 405-823-6432 Fax: 405-433-9091 E -Mail: crow29@pldi.net Website: www.crowconstruction.com Purchasing Manager City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 Keith Watts 208-489-0416 Ron Anderson randerson@meridiancity.org Wildland/Brush Apparatus 11--8-09 Member of NFPA Wildland Division. Oklahoma licensed retailer. Permit# 814659 Oklahoma licensed manufacturer. License #39 Oklahoma licensed new dealer. License #D22338 We have been servicing and/or manufacturing fire apparatus for over 15 years. Chassis: 2009 Ford F550 Crew Cab, 6.4L Powerstroke diesel, Torqshift auto. trans, 4x4, XL pkg, Max Trac tires, A/C, 4.88 limited slip rear axle, med. stone interior, red clearcoat exterior, 17,950 ib GVWR, AM/FM stereo w/ clock, extra heavy duty alternator, vinyl benchseat, 40 gallon fuel tank, battery upgrade 2 =1COn7: An Opticom (3M -792H) will be installed in front center of light bar w/ internal power box. Opticom will be activated when siren is on. -Warning EEguiRment: Mounted to headache rack brackets extending over cab will be a Whelen Liberty 54" Low Profile LED light bar. Bar is filled w/ 12 total LED lights (10 red, 2 clear) w/ Opticom in front center. The 2 clear lights along w/ Opticom can only be activated w/ siren. Red LED's will be positioned 2 on front, 4 corners, and 6 across rear of lightbar. All external lenses are clear. Inside the cab controlling all light and siren functions will be a Whelen Cenn Comm Gold. The Cenn Comm features a main control box mounted behind seat with a small remote mounted control panel that will be mounted overhead between sunvisors or at an optional location of on dash top. These mounting locations enable driver to keep his/her head pointed toward the road and makes changing light/siren function possible without bending/leaning over to reach console mounted controls while driving. This control design also provides for a cleaner, simpler looking cab compartment by doing away with "old style" multiple control boxes with too many switches. Controls also leave center floor board and center dash "factory" and "clean", allowing room for a center passenger while not interfering with switch operation. There shall be 8 Whelen red LED 500 series perimeter lights installed (1 on each bed side, 1 on each end of front bumper facing side, 2 on rear of bed facing rear, and 2 on front bumper facing front). All 8 will be oval, rubber grommet mounted lights for added durability. 100W Whelen Mdl# SA315 Siren Speaker is installed on bumper deck surface behind grill guard. Work Lighting: Unit shall be equipped w/ 2 clear oval rubber grommet mounted Hi Count LED lights on rear of bed that are activated when apparatus is put into reverse (back-up lights). The following will be controlled by a single switch in cab: 1 Whelen LED strip light compartment light w/ 45 degree mounting 3 bracket will be installed in each box. 2 round swivel LED Trucklite #81360 lights will be installed towards rear of unit for pump area illumination. An additional 2 LED #81360 lights (1 on each side) will be installed under bed sides for ground illumination. Bed (Body): Heavy duty apparatus body approximately 96" wide x 109" long. Body will be constructed entirely of steel w/ no aluminum incorporated into design whatsoever in order to maintain strength and durability necessary for use in off road fire/ emergency operations. (No exceptions) Body will be mounted to chassis frame at front/rear/and towards center on each side for a total of 6 individual mounting points from chassis frame to body long sills. Rear mounting points will be welded directly to drop down rear hitch and long sills for added structural support. Mounts will attach to chassis framerails w/ a minimum total of 10 grade 8 bolts. Body shall be removable from chassis. Long sills are constructed using C4 x 5.4 Ib per foot steel channel. Full length sills only w/ no splices or segments. Cross sills are constructed using C3 x 4.1 Ib per foot steel channel. Full length sills (from 1 side of body to other side) only w/ no cuts, splices, or segments. There will be an ICC bumper/dropdown rear hitch for towing operations and to double as a guard for fuel tank (No exceptions). Hitch will be constructed using C5 x 6.7 Ib per foot steel channel. It will be welded directly to long sills w/ gussets welded on inside corners. Hitch will have a hole w/ steel channel welded underneath for reinforcement purposes for trailer ball installation. Side rails shall be constructed using C4 x 5.4 Ib per foot steel channel. Will be tied directly into all cross sills. Fuel fill will be recessed into side. Floor will be constructed using 1/8" rolled steel w/ raised lug (diamond plate) that provides traction and conforms to ASTM A-786. Floor will be skip welded to siderails/cross sills and welded full length at rear skirt. Rear skirt will be constructed using 1/8" diamond plate w/ side gussets to prevent damage from foreign objects at rear of apparatus. Headache rack will be constructed using TS 2 x 2 and TS 3 x 2 tubing. Beneath back glass headache rack will be plated with 1/16" 4 smooth plate for added strength and support. Body will be sandblasted and double powdercoated red. Mudflaps will be mounted behind rear tires and suspended from cross sill mounting points. Mudflaps will be kept short to avoid being torn off by mud or foreign objects. Only vinyl anti -sail mudflaps are used instead of rubber or plastic. For emissions/warranty purposes the factory exhaust pipes will not be altered. DOT approved lighting will be installed. 2 amber and 2 red on body sides and 3 red on rear - these lights are 2" round LEDs installed in rubber grommets. Front BUMRer: Steel front bumper replacement will be installed on apparatus to Protect front end. Bumper is complete with wrap around, full grill guard. Bumper and brackets will be mounted directly to chassis frame w/ minimum of 10 grade 8 bolts. Factory tow/eyes are reused and fastened directly to chassis frame rails w/ factory bolts. Side guards for lights are made from mandrel bent 1 1/2" heavy wall tubing, center guard section consists of 4 horizontal heavy wall 1 5/8" tubes backed by expanded metal for radiator/cooler protection. 1 lower heavy wall 2 3/8" tube is in place for added undercarriage protection. Main bumper structure comes from 4 1/2" x 1/4" steel channel. Steel channel main structure, grillguard mount uprights, etc - are all further braced with rolled 1/8" steel that doubles as filler plates as well. Winch mounts to a 6" x 3/8" steel plate at bottom and also mounts to rear of main steel channel w/ a total of 6 mounting bolts. This bumper assembly is a "winch ready" unit. 1t is built and intended for the installation and use of an electric winch of up to 16.5K lbs in size. Front bumper is equipped w/ a 2" receiver hitch welded in the center of steel channel and reinforced. Apparatus front bumper pertrudes forward of grill/headlights/ radiators/etc (overall in front of unit) a minimum of 9" (No exceptions). The closer the grill guard and bumper are to headlights/grill/etc - the less protection they offer from tree limbs and other debris, the further forward unit is from chassis (within reason), the better protected the critical front components of chassis a re. 5 Bumper will be sandblasted and powdercoated red. Ili Ramsey 12K Ib. electric winch shall be installed in front bumper replacement for protection. Winch will be wired directly to chassis battery. Winch shall be equipped with 125' of 3/8" steel cable w/ clevis hook, roller fairleads, and a 12' remote control. Storage: Apparatus will be equipped with 2 custom built heavy duty (made from minimum of 125" material) diamond plated polished aluminum boxes measuring 23" deep x 24" tall x 72" long - 1 box mounted on each side of bed. These boxes have swing up doors with door stiffner and chrome "T" style locking handles (2 on each box), SS piano hinges, heavy duty weather seals, with dual hydraulic shocks on each door. Each box is directly bolted to body deck w/ a minimum of 4 grade 8 bolts. Tank: Tank will be a 300 gallon polypropelene unit with incorporated pump platform at rear w/ side gussets - the tank floor and pump platform are constructed from 1 constant sheet of poly for added strength. Tank is internally baffled into 6 sections. Tank has sight level gauges at front and rear of tank. There is an 8" wide x 12" long "oversized" fill tower w/ 3" internal vent pipe and hinged lid at front LH of tank. Tower is accessible from walkway. Pump: Pump will be a Hale HPX200 with an 18HP Briggs Vanguard engine. Engine is electric start (wired to master disconnect switch which draws power from chassis batteries) with recoil ("pull") back up. Pump performance is 245 maximum GPM and 150 maximum PSI with 150 GPM @ 100 PSI. Pump will be equipped with an exhaust type primer making drafting from an outside water source possible. Comes standard with a 6 1/Z gallon fuel tank with gauge. All pump controls (throttle, choke, start button, discharge pressure gauge, low oil pressure light, and on/off switch) are located at pump on rear of unit (keeping controls at rear substantially reduces future maintenance/leaks/break down issues by eliminating C linkage/plumbing/ wiring running from rear to front of body — less parts means less to work on years down the road). Discharge Plumbing: Discharges are supplied by a common 4 1/2" SS Manifold on Pump to minimize friction loss. Manifold will be painted flat black in color. There are 5 standard discharges exiting the manifold. Discharges include: 1 spare 1" w/ cap and chain/1 spare 1 /2 w/ cap and chain/ 1" fill -recirculate to tank/ 1" to hose reel. All discharges are equipped w/ SS 1/4 turn locking ball valves and all SS fittings. Pressure lines to tank and reel are hi -press crimped connections with 250 PSI hose. 3/8" discharge from manifold to tank w/ 1/4 turn SS valve for pump cooling. Intake Plumbing Water supply is carried through 2 1/2" all SS plumbing from tank to pump with a 1/4 turn SS shut off valve. There is a minimum 6" rubber hose between tank and pump to isolate tank from pump vibration. 2 1/2" plumbing comes out of "T" to rear fitted w/ chrome 2 1/2" female swivel w/ plug and chain for outside water source connections. Aluminum pipe stand will be bolted in place to help suspend weight of plumbing and relieve any pressure held by poly fittings. Hose heel: Reel will be a Hannay fire service Md) #EF4038 low profile with electric rewind. Unit will be mounted to top of water tank with nozzle holder mounted to rear of LH toolbox. Reel is equipped with 150' of Boston 1" Boosterline w/ lightweight couplings rated for 80OPSI maximum pressure. Chrome FH3 rollers are on each side of reel making Boosterline easily pulled from either side and rear as well. Rewind button will be installed on rear of LH toolbox for ease of spooling line from ground w/ only 1 firefighter needed. Boosterline is equipped with a TFT 1" pistol grip manifold with a removable twister style 10/40 GPM TFT nozzle tip. This nozzle configuration allows you to replace only the needed part if nozzle is ever damaged for any reason, saving department money in the future as well as making diversity simpler and more cost effective (ie: switching out to a foam tip, adding sections of line on scene w/o having to temporarily shut N Pump operations down, etc.). Foam: Unit will be equipped w/ a Scotty "Around the Pump" Class A Foam System, Foam available at all discharges, 16 gal. external poly foam cell. Back-up Alarm: There shall be a 97 decibal back-up alarm mounted to rear of unit that will sound when unit is placed in reverse. 1Nisc: Cab roof (upper 1/3 of body) will be painted black, Scotchlite reflective striping (white 3" on bed sides and front bumper/white 4" on cab/yellow and red Chevron covering rear of bed), SS wheel simulators, vinyl lettering (Dept. name and unit # on each side), SS nerf bars, alum. cover over pump fuel tank, 1 work light on each side of headache rack facing the side. Electrical: Wiring is done w/ apparatus' future harsh use and severe environment in mind. Every connection/terminal is sealed w/ heatshrink, all wiring is protected w/ wire loom, secured in place w/ loom clamps/screws/and wire ties. Main wiring harnesses will contain color coded wiring. We pay special attention to wire routing to help prevent maintenance issues years down the road. Everything on apparatus draws power from chassis batteries - eliminating the unnecessary upkeep/expense/weight/occupied room/etc. of a separate battery for skid unit and reel. Power starts at chassis battery w/ a 120A Hi -Amp Waterproof manual resettable breaker. #4 welding lead runs power from there to a driver's seat accessible Pollak Corp. master disconnect switch that controls only fire/warning eqt - the chassis electrical system is left 100% factory. Next #4 welding lead carries power from there to the Hale pump. Reel draws electrical power from pump through 8 gauge wire and a 40A manual resettable breaker. Siren/light power comes from a pair of 8 gauge wires ran from 8 master disconnect switch. Warran: Apparatus manufacturer provides a 2 year warranty on apparatus that starts at date of delivery to fire department. This is to ensure that unit has been built correctly/to specs. without defect. This warranty and/or any other later specified does not under any circumstance cover damage done by neglect, abuse, or improper operation. This warranty does not cover any part of chassis or maintenance items under any condition whatsoever. Warranty is issued to original owner and is non-transferrable. For any warrantable failure or defect, apparatus or failed part must be returned to manufacturer for service at purchaser's expense. Warranty repairs or replacement do no extend the original warranty time limit. Determining replacement or repair of a failed part is solely at the descretion of the manufacturer. 15 year limited structural warranty on body. The welding, structural materials used, and workmanship are warranted against defects for 15 years from delivery date of completed unit. Damage caused by neglect or abuse is not covered. 10 year limited corrosion perforation warranty on body and bumper. This warrants holes caused by oxidization from within. Surface rust and/or damage caused by neglect or abuse are not covered. 10 year limited finish warranty on bed and bumper powdercoating. This covers original workmanship and materials. Damage from neglect or abuse, heat damage (from fire), scratches/chips, fading from prolonged sun exposure, chemical reactions from spills, etc. are not covered. Tank manufacturer's limited lifetime warranty covers poly water tank. Tank builder's guidelines and warranty specs. are followed for this. This covers original defects in materials and/or workmanship provided by tank manufacturer only. Lifetime limited warranty for all SS plumbing on skid unit (valves and piping). This covers materials against defects, workmanship defects for stainless steel products only. Leaks or damage resulting from tampering or abuse is not covered. 10 year limited warranty on all wiring done by us. This covers 6 the routing, connections, etc. done by us. Breakers/relays/controls/ and other hard parts are not covered. Damage done to wiring from debris and foreign objects would fall under abuse/neglect and is not covered at any time by us. The following is a brief list of other warranties provided and serviced by the actual equipment manufacturers. 1. 5 year manufacturer warranty on TFT nozzles. 2. 2 year manufacturer warranty on Briggs engine. 3. 2 year manufacturer warranty on Hale pump. 4. 2 year'manufacturer warranty on Whelen products. 5. 1 year manufacturer warranty on Hannay reel. Manuals and Info: All warranty/parts/and maintenance that we receive w/ equipment shall be included for purchaser. A quick reference troubleshooting guide will be included. Actual weight ticket showing front/rear and combined axle weight with unit full of water/fuel/and 2 crewmembers will be provided. Water tank capacity will be labeled on tank by tank manufacturer. At time of pick up, training on vehicle/equipment operation will be given to Dept. personnel by myself (Cliff Crow) for as long as it takes to get everyone knowledgable on unit. Price: ... *Note: Above price is for unit picked up here and is valid for no more than 30 days. We currently have chassis and majority of eqt. in stock to build this unit, please allow 8-12 weeks from order date for completion. *Chassis and eqt. are for sale and subject to availability. Payment is due in full at time of pick up. ®nfiions: 1. For Delivery to your station - Add: $ 41600 10 Special Note: All trucks have pumps ran in and are operationally checked for a minimum of 1,000 gallons and 2 hours to ensure leak free, proper operation. Unit will be ran w/ recirc. only opened, will pump using reel from tank supply, will pump using reel off of hydrant, all discharges will be test operated. Every unit has each axle and combined axles weighed on a certified scale. They are weighed full of water, full of fuel, w/ 2 crew members. We make certain they are all well below chassis manufacturer's GVWR when fully loaded. Actual weight ticket will be provided. Upon completion, each apparatus is hooked to battery charger and all lights and electrical accessories (factory and added) are operated steady for a minimum of 8 hours to verify proper and extended operation. You won't be told a delivery date "to get the job" and then have your unit "built at our leisure" after we have the contract. We will guarantee meeting or beating the delivery date that we tell you. To this day, we have never been anything but early and have not had an unhappy customer. If the truck was to be late, I will deduct $200 for every day unit is late off of the final purchase price. Try getting other builders to put that in writing. ***Please make no assumptions, if it is not listed in these specs, it is probably not included. I take close/special interest in every truck we build. I personally ensure that every customer is satisfied and that every unit is as close to perfect as possible (No exceptions). Please call if you have any questions. Thank you, Cliff Crow MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. M REQUEST Meridian Parks and Recreation Resident Vs. Non -Resident Fees Discussion for Recreation Programs by: Colin Moss and Steve Siddoway AGENCY CITY CLERK: CITY MAYOR'S DEPARTMENT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 7D1 REQUEST Development Services Update Including Upcoming Events and Programs by: Bruce Freckleton AGENCY COMMENTS CITY CLERK: CITY MAYOR'S DEPT: CITY PUBLIC WORKS DEPT: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Ings shall become property of the City of Meridian. t E IDIAN'z D A H O NO 17 2009 CITY OF(—,WERQnrr CITY CLERKS OFFICE November 16, 2009 MEMORANDUM TO: Mayor and City Council FROM: Bruce Freckleton RE: Police & Fire Impact Fee Waiver Results Dear Mayor and Council, Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba This memorandum is intended to give you a summary report of the results of the recent program enacted by Resolution No. 09-673 to temporarily waive the collection of Police & Fire Impact Fees on all non-residential building permits issued between June 3`d to October 30' 2009. • During the waiver period, 17 projects took advantage of the program. • A total of 269,861 square feet of commercial space was added. • Total value of added space = $26,383,846. • Police Impact Fees waived = $16,192. • Fire Impact Fees waived = $67,465. • The total cost of the waiver program = $83,657. Please see the attached summary of permits and values for specific information. From the desk of... Bruce Freckleton Development Services Manager Meridian Public Works Department 33 E. Broadway Ave., Suite 102 Meridian, Idaho 83642 Ph: (208) 887-2211 Fax: (208) 887-1297 bfreckleton@meridiancity.org Development Services Division . 33 E. Broadway Avenue, Suite 102 . Meridian, ID 83642 Phone 208-887-2211 . Fax 208-887-1297 . www.meridiancity.org X1717/0 ci Cl)W �i$,��0000u�0000r°oLq ry ro ��ppppo 6'o i.000r°i.o no Ln W{p EOm W aD�tDON��ONaO W m f7 V� cn 1� 0] N aD - c) cn ap o) cD o) � NfAM��69NN 6(A �� �V1 M !4 o o �2 0w O O O O O N t0 Co ��9 r., OCGm4 mo E o 'D 8 uO V ci rz cO O N . ui �Of7 O) V V V {� �O wO q!�64 eoA (A NfA (A 60.4 O � a Y CD 0 ai v e Q Q v G3Oyp.o LL���s LUZW(niui3zWZnWuiai3yoeW�r � - U) ffl 0 ummillml 6 alimillillillin H2 2 2iwiwiwmfi29 292 .1 0 0 0 U m U y U U U U U U U U 09 OQ) c J Ol O. 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U) (6 C O C ' O 'Ln O N O N m Ln N � O 00 M M t -- M V O U � L U .O r— co V M Ln r` L L a O - C) ('0 i U (a 0 N 0 CO 0 V 0 Ln 0 CO 0 N 0 CO 0 O 0 to LL 0 N 0 N 0 N 0 N 0 (V 0 N 0 N 0 N 0 N CF) c m (0 U U U E m CD Q 0 to LL a- 0 m O OOOO � O � O O O Lo O U-) -1 4 co co N N = S4uiOd O O N LO O O N X0 Q O — O ^ o W .0 U N .I O N 0) E 31 W> O L t _ U U N • / N t{. O Z5 Q H p N O (n U L Z3 c to c� O 0 N a� c 0 0 J 70 � O a) c -0 O O a1 U � CO C/) V J � i I ^(` _ W (� U U j L O Q) U) (%) U) W O Q) 07 J (� L O 0 L L (n N O O U U U 70 C L c c O D O O � � � m m �o_z= "ZI- O '*� O O 0) a� a� a) a) zcnzz QL a) O U -- U) L O U) D , u O O c I ^L, W _W z Q) U a) U) E CLO a) 0 4- 0 D U) LL i U Ri L O U I..L _W a) I E a) CO U L E O U w W I E O ^L I..L m a) D O a) U E Q a) 0 a) O 9h 710 a �o �j MERIDIAN CITY COUNCIL MEETING APPLICANT November 17, 2009 ITEM NO. 7E1 REQUEST Energy Grant Work Session by: Pete Friedman AGENCY CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Ings shall become property of the City of Meridian. Date: COMMENTS J Jiull in111u1b. Phone: MERIDIAN CITY COUNCIL MEETING APPLICANT November 17, 2009 REQUEST Strategic Focus Discussion by: Jeff Lavey AGENCY CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Ings shall become property of the City of Meridian. Date: COMMENTS mull numb. ITEM NO. 7F1 Phone: V A ° w V O 4� •aa) �-n U ` �w wk,, ct N ct • � O •� o 'o ct ct cm --1 Immimmoww"" I 00*11W a� 0 0 aj U a ct a) 4.) Ct Ct 03 4—A P-0 r. p � ct ct ct ct C4° C! ct m Q u mAxi � � O O ct O � ct c N cc ct N W ct i� � .�.., a Q a O u v F-�� O 4-j Ct Ct Goq cn a m i` u m 45 v � U Conmct o CA d^^-1 �O� 44 U ct cn ct ct P4 ct ct a., ct 4 4� V) ct -C� -Goq W N CC3 u O 0 ct N N N ct U ct (73 03 ti lzl r tb U U O O ct O O ct O CC3 O ct ct -C� ct N M bA ct 7� M U ,a *004444t* u Commercial Burglary Residential Burglary Vehicle Burglary Motor Vehicle Theft Vandalism Assault/Battery (all— not sexual) Sex Offenses Homicide Robbery Drug Offenses Status Offenses 2005 2006 2007 2008 2009 5890 6681 6862 6377 5574 6982 7888 8241 7866 6587 48 91 49 101 33 150 129 78 115 120 226 185 216 174 210 50 57 47 28 17 220 295 365 312 268 288 77 1 3 219 211 331 347 351 423 93 75 76 101 2 0 1 0 4 4 6 12 236 250 277 182 273 323 354 185 Created by MPD CAU 10/28/09 NOV (208)846-7300 17 Page 2 CITY OFCMERQ� CITY CLERKS OFFICE Meridian Crime Clock: Third Quarter 2009 One Crime Against Persons every 13.9 hours Statewide crime clock— one every 28 minutes One Crime Against Property every 5.4 hours Statewide crime clock— one every 11.8 minutes One Crime Against Society every 1.3 days Statewide crime clock— one every 41.3 minutes Based on national incident based reporting where they note: "The Crime Clock should be viewed with care. The most aggregate representation of UCR data, it conveys the annual reported crime experience by showing a rela- tive frequency of occurrence of Part I offenses. It should not be taken to imply a regularity in the commission of crime. The Crime Clock repre- sents the annual ratio of crime to fixed time intervals" Sour 1d.ho State Police �.f1E IDIS IAN,- Calls For Service (CFS) 2009 Breakdown of Calls for Service by Source 911 Calls— 747 (Averages approx 2-3 calls per day) Officer Initiated Radio Calls— 23,346 (Averages approx 85 calls per day) Non Emergency Dispatch Telephone— 14,267 (Averages approx 52 calls per day) Unknown Source of Call— 7 4600 4500 4400 4300 4200 4100 4000 3900 3800 3700 3600 2009 YTD Calls for Service by Month JAN FEB MAR APR MAY JUN JUL AUG SEP Priority I Call— Non Emergency call Priority 2 Call— Urgent Response Requested Priority 3 Call— Emergency Call, Request Immediate Police Reponses 14:24 12:00 9:36 7:12 4:48 2:24 0:00 Calls by Day of Week NON EMERGENCY 2500 2300 2100 1900 1700 SUN MON TUE WED THU FRI SAT 130 911 120 110 100 90 SUN MON TUE WED THU FRI SAT OFFICER INITIATED 4800 4300 3800 3300 - 2800 - 2300 1800 SUN MON TUE WED THU FR! SAT 2006 2007 2008 2009 tPriority 1 fPriority 2 Priority3 Source: CAD Query ran 10/ 19/09 Created by MPD CAU 10/28/09 (208)846-7300 Page 2 2009 Q3 Report Arrests Juvenile Persons: 393 Cases Cleared by Arrest: 761 Adult Persons: 1215 Cases Cleared by Arrest: 2276 Top 5 juvenile misdemeanor offenses (In order from Top 5 adult misdemeanor offenses (In order from highest highest to lowest) — Petit theft, Battery, Runaway, Juve- to lowest) — DWP, Warrant Arrests, DUI, Failure to Pro- nile Beyond Control & Curfew. vide Proof of Insurance & Possession of Paraphernalia. For a list of current warrants and arrests please visit the Ada County Sheriff's website at http://www.adasheriff.orp-/ Non Traffic Citations Total Non Traffic Citations: 658 Total Non Traffic Offenses: 776 Misdemeanor— 772 Infraction— 4 Top Five Non Traffic Citations: 1. Misdemeanor Theft 2. Purchase/Consumption/Possession of Alcohol 3. Possession of Paraphernalia 4. Tobacco Violation/Possession 5. Misdemeanor Possession of Marijuana -For traffic citation information, please seepage 4 - Created by MPD CAU 10/28/09 (208)846-7300 Page 3 2009 Q3 Report Where do those persons cited call home? Meridian— 53% Boise— 23% Nampa— 8% Caldwell— 3% Eagle— 3% All other cities accounted for less than 1% individually *Based on ALL citations (traffic, misdemeanor, etc.)* Traffic and Collisions COLLISIONS: 5 YEAR COMPARISON JANUARY -SEPTEMBER ONLY 1051 2005 2006 2007 Appears to be a significant decrease in accidents 2008-2009 ytd r 823 2008 2009 110 100 90 80 70 60 50 2009 COLLISIONS BY MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP Traffic Violations: 7,327 Misdemeanor— 1,212 Moving Violation (Infraction)- 3,693 Non Moving Violation (Infraction)- 2,422 Parking Violations— 257 OAppears to be a significant increase in accidents 2008-2009 ytd OAreas consistently higher in accidents but there appear to be no significant changes from 2008-2009 ytd Created by MPD CAU 10/28/09 (208)846-7300 Page 4 2009 Q3 Report Top Five Traffic Violations 1. Speeding (32%) 2. Insurance (19%) 3. License/Registration Violations (9%) 4. Fail to Obey Signs/Signals (9%) 5. Seatbelt (9%) MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 7G1 REQUEST Discussion on Discharge of Firearms or Weapons Ordinance by: Bill Nary AGENCY CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Ings shall become property of the City of Meridian. COMMENTS See Attached Date: aiun nnnu1b. Phone: CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE REPEALING AND RE-ENACTING TITLE 6, CHAPTER 3, SECTION 10 OF THE MERIDIAN CITY CODE, REGARDING DISCHARGE OF FIREARMS OR WEAPONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Idaho Code section 18-3302J(4) authorizes cities to adopt ordinances to regulate, restrict or prohibit the discharge of firearms within its boundaries; WHEREAS, the City Council of the City of Meridian finds that prohibiting the discharge of firearms within the City of Meridian will protect the public health, safety, and welfare; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: SECTION 1: That Title 6, Chapter 3, Section 10 of the Meridian City Code shall be repealed. SECTION 2: That a new Title 6, Chapter 3, Section 10 of the Meridian City Code shall be enacted to read as follows: 6-3-10: DISCHARGE OF FIREARMS OR WEAPONS: A. Prohibitions. No person shall, on public or private property within the City: 1. Discharge firearms or weapons of any description including, but not limited to, air rifles, spring guns, BB guns, bows, rockets, slings, paint guns, or any other form of weapon that is or could be harmful or dangerous to human life or safety. 2. Discharge any instrument used in the propulsion of shot, shell, bullets, arrows, and/or other projectile by the action of exploded gunpowder, compressed air, spring, elastic, or any other form of projectile that is or could be harmful or dangerous to human life or safety 3. Discharge any instrument that is or can be loaded with and/or fire blank cartridges. 4. Set or use any kind of trap or trapping device. B. Exceptions. The prohibitions of this section shall not apply to: 1. A police officer acting in the course and scope of his or her duties. 2. A person expressly authorized in writing by the Police Chief to undertake such otherwise prohibited activity, where such persons are acting within the course and scope of such written authorization. DISCHARGE OF FIREARMS ORDINANCE PAGE 1 OF 2 3. A person discharging a firearm in the lawful defense of person or persons or property. 4. A person lawfully discharging a firearm on a sport shooting range as defined in section 55-2604, Idaho Code. SECTION 3. That this ordinance shall be effective on PASSED by the City Council of the City of Meridian, Idaho, this day of , 2009. APPROVED by the Mayor of the City of Meridian, Idaho, this day of , 2009. APPROVED: Tammy de Weerd, Mayor ATTEST: Jaycee L. Holman, City Clerk DISCHARGE OF FIREARMS ORDINANCE PAGE 2 OF 2 MERIDIAN CITY COUNCIL MEETING APPLICANT November 17, 2009 REQUEST Discussion on Disorderly House Ordinance by: Bill Nary AGENCY COMMENTS ITEM NO. 7G2 CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: r CITY PARKS DEPT: J MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Ings shall become property of the City of Meridian. CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING AND RE- ENACTING TITLE 6, CHAPTER 3, SECTION 3 OF THE MERIDIAN CITY CODE, RELATING TO DISORDERLY HOUSEHOLD OR PREMISES; PROVIDING FOR DEFINITIONS; PROHIBITING DISORDERLY HOUSEHOLDS OR PREMISES; AND PROVIDING FOR CRIMINAL PENALTY. WHEREAS, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Title 6, Chapter 3, Section 3 of the Meridian City Code shall be repealed. SECTION 2: That a new Title 6, Chapter 3, Section 3 of the Meridian City Code shall be enacted to read as follows: 6-3-3: DISORDERLY PREMISES: A. Definitions. For purposes of this section, the following terms shall be defined as follows: 1. ALCOHOLIC BEVERAGE: Any beverage containing alcohol, including liquor, spirits, beer, and/or wine. 2. HOST: The person(s) in charge or control of a premises; the person(s) authorizing the use of a premises; the person(s) organizing or hosting a party at a premises; and/or the act of being in charge or control of, authorizing the use of, and/or hosting a party at a premises. 3. MINOR: A person under the age of twenty-one (2 1) years. 4. PARTY: A party, gathering, event, or other assembly of persons for a social occasion or activity. 5. PREMISES: Any private or public property, structure, or enclosure, including, but not limited to, a home, apartment, condominium, dwelling unit, meeting room, DISORDERLY PREMISES ORDINANCE PAGE 1 of 2 and/or hall, and/or the yard and/or cartilage thereof, whether such property is owned, rented, leased, or otherwise occupied. B. Disorderly premises unlawful. It shall be unlawful for any person or persons to host a party: 1. Which is disruptive to the public peace, health, safety, or welfare due to the number of persons present, excessive noise, unruly behavior, excessive traffic, and/or destruction of property. 2. Where a minor is in possession of, consuming, or under the influence of an alcoholic beverage and the host knew or should have known that such person is a minor. C. Penalty. A violation of any provision of this section shall be a misdemeanor, punishable by such fine and or imprisonment as established by Idaho Code. In addition to such penalty, any person violating, allowing, or causing any provision of this Chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. The Court may order restitution to be paid by the host of a party that requires a law enforcement or emergency response for the actual costs of such services incurred for the purpose of abating or responding to such violations. SECTION 3. That this ordinance shall be effective on PASSED by the City Council of the City of Meridian, Idaho, this day of , 2009. APPROVED by the Mayor of the City of Meridian, Idaho, this day of '2009. APPROVED: Tammy de Weerd, Mayor ATTEST: Jaycee L. Holman, City Clerk DISORDERLY PREMISES ORDINANCE PAGE 2 OF 2 MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 8A REQUEST Ordinance No. Oq- (q3 Authorizing the Exchange of Real Property with the Followers of Christ Church at Heroes Park, Approving Real Property Exchange Agreement, Authorizing Mayor to Execute City's Deed AGENCY COMMENTS CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Ings shall become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 12 BOISE IDAHO 02/12110 11:46 AM DEPUTY Lisa Baft RECORDED- REQUESTOF III IIIIIIIIIIIIIIIIIIIIIIIIII iIIIIII Meridlan City 110013319 CITY OF MERIDIAN ORDINANCE NO. [A - 1433 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE AUTHORIZING THE EXCHANGE OF CERTAIN CITY OWNED REAL PROPERTY LOCATED AT 3064 WEST MALTA DRIVE, LEGALLY DESCRIBED AS A PORTION OF LOT 04 OF BLOCK 38 OF THE LOCHSA FALLS SUBDIVISION NO 09 (AT HEROES PARK) FOR REAL PROPERTY OF EQUAL VALUE TO PROVIDE DEEDED PATHWAY ACCESS BETWEEN THE NORTHWEST BORDER OF HEROES PARK AND NORTH TEN MILE ROAD; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST ON BEHALF OF THE CITY OF MERIDIAN THE DEED AND OTHER DOCUMENTS NECESSARY TO COMPLETE THE TRANSACTION; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Idaho Code 50-1401, the City Council has statutory authority to sell, exchange, or convey any real property owned by the city which is underutilized or which is not used for city public purposes; and, WHEREAS, when it is determined by the City Council to be in the City's best interest that the property be offered for exchange, the City Council may, pursuant to the procedure set forth in Idaho Code Section 50-1403, exchange any city -owned real property for real property of equal value pursuant to terms which shall be a matter of public record; and, WHEREAS, on the 10 day of July, 2009 the Meridian City Council approved Resolution No. 09-676 declaring the intent to exchange the real property and further instructed the City Clerk to establish and notice a public hearing to consider the exchange; and, WHEREAS, a public hearing was held at the regular meeting of the Meridian City Council on August 11, 2009 and at the conclusion of such hearing, the City Council moved to approve the exchange in concept, subject to certain terms and conditions, and directed staff to prepare an exchange agreement setting forth those terms and conditions. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That a public hearing on the proposed exchange was held at the August 11, 2009 Meeting of the Meridian City Council. ORDINANCE AUTHORIZING EXCHANGE OF REAL PROPERTY - Page 1 of 2 • Section 2. That the City Council determined after the public hearing that the proposed exchange is in the City's best interest and that property to be exchanged is currently underutilized and should be exchanged for property of equal value. Section 3. That the City Council has reviewed and approved the Agreement for Exchange of Real Property, attached hereto and incorporated herein, and the real property exchange is expressly conditioned on the terms contained in the attached Agreement. Section 4. That the Mayor and City Clerk shall be authorized to execute and attest the exchange agreement, deed, and any other documents necessary to complete the exchange authorized by this Ordinance. Section 5. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this `1 day of 2009. APPROVED by the Mayor of the City of Meridian, Idaho, this /?!dt-y of 2009. APPROVED: Mie ATTEST: `,,����uuu►�,,,, of: 141 CITY dl -W _ ORDINANCE AUTHORIZING EXCHANGE OF REAL PROPERTY - Page 2 of 2 REAL ESTATE EXCHANGE AGREEMENT THIS Agreement is entered into for the purposes stated herein, this day of October, 2009, by Followers of Christ Church ("CHURCH"), and the City of Meridian City ("CITY"), collectively referred to herein as " the parties." WHEREAS, CHURCH owns or controls certain real property located in Ada County, Idaho more particularly described as Parcel A in Exhibit A; and, WHEREAS, CITY owns certain real property located in Ada County, Idaho more particularly described as Parcel B in Exhibit B; and, WHEREAS, the parties desire to enter into this real property exchange agreement whereby CHURCH will convey Parcel A to CITY in exchange for CITY conveying Parcel B to CHURCH. WHEREAS, the laws of the State of Idaho require that the City of Meridian exchange city - owned real property for property of equal value; and, 0 WHEREAS, Parcel A and Parcel B are of similar size and utility. CITY desires to own Parcel A to provide pedestrian access to its adjacent public park, and CHURCH desires to own Parcel B to add to its parking lot on the southerly boundary of its property; and, WHEREAS, the City Council of the City of Meridian has declared that Parcels A and B are of equal value for purposes of this exchange agreement; and, NOW, THEREFORE, in return for good and valuable consideration, including the agreement set forth herein and the parties' proceeding to the closing of the property exchange contemplated hereby (the "Closing"), the receipt and sufficiency of such consideration being hereby acknowledged, the parties do hereby enter into this Agreement and the terms and conditions set forth below. 1. IDENTIFICATION OF EXCHANGE PARCELS. The parcel that CHURCH intends to exchange to City under the terms of this agreement is legally described as Parcel "A" on Exhibit "A" attached hereto and incorporated herein. The parcel that CITY intends to exchange to CHURCH under the terms of this Agreement is legally described as Parcel "B" on Exhibit `B" attached hereto and incorporated herein. REAL ESTATE EXCHANGE AGREEMENT -1 - 2. "AS -IS" SALE. The parcels are sold "as -is." 3. EXECUTION OF AGREEMENT. CHURCH acknowledges that this agreement will be executed by CHURCH before CITY executes the agreement and that the execution of the agreement by the CITY is contingent upon ratification of the terms and conditions of this agreement by the Meridian City Council and the Council's authorization for the Meridian City Mayor to execute this agreement on behalf of the CITY. 4. TITLE COMPANY /TITLE INSURANCE. A) The parties agree that Lawyers Title Company of the Treasure Valley shall provide any requested tide policy and preliminary report of commitment. B) If desired, each Party may pay for standard coverage owner's tide insurance policy on the respective properties which it receives after the exchange under the terms of this Agreement. Upon request, the Tide Company will provide a preliminary Tide Report as soon as possible after execution of this agreement. Any party requesting and reviewing a preliminary Tide Report shall have five (5) days after receipt of the Report to object in writing to the condition of the tide as set forth in the report, unless said time period is extended pursuant to this Agreement. In the event that a party makes written objection to the tide, the other party shall have a reasonable time to cure any defects of tide. In the event the other party cannot cure said defects, the objecting party may elect, as its sole remedy, to either (i) terminate this Agreement, (ii) cure the defects at the objecting party's expense, or (iii) proceed to closing, taking tide subject to such defects. If the parties do not so object, the parties shall be deemed to have accepted the condition of the tide. REAL ESTATE EXCHANGE AGREEMENT -2- 0 5. CLOSING DATE AND TITLE CONVEYANCE A) Closing shall occur on the date on which the deeds to all properties are recorded in satisfaction of the requirements of this Agreement. B) Title to the properties identified under this agreement shall be conveyed by Warranty Deed and shall be marketable and insurable with the exception of any other liens, encumbrances or defects allowed herein or otherwise approved by the receiving party. C) The deeds shall substantially conform to the sample deed set forth in Exhibit "C" attached hereto and incorporated herein. D) When CHURCH is satisfied with the state of title to the parcel that it is receiving under this agreement and is ready to proceed to Closing, CHURCH shall deliver its Deed to City with a written instruction to record the deed when City is satisfied with the state of title to the parcel that it is receiving under this agreement and is ready to proceed to closing. City shall record the deeds concurrently and shall only do so after the requirements of this clause have been met. 6. POSSESSION. The parties shall be entitled to possession of their respective properties on the day of closing. 7. DEFAULT. In the event that a party does not perform in accordance with the terms and conditions of this agreement then the other party shall have any recourse under the law to enforce this contract. 8. ATTORNEY FEES. In the event of default by either of the parties in their performance of the terms or conditions of this agreement, the defaulting party agrees to pay all attorney fees and costs incurred by the non -defaulting party and in the event of suit the prevailing party shall be entitled to its reasonable attorney fees and costs. REAL ESTATE EXCHANGE AGREEMENT -3- • 11 • 9. CONDITION OF PROPERTY AT CLOSING/MAINTENANCE AFTER CLOSING. The parties shall maintain their respective properties until the closing in their present condition, ordinary wear and tear excepted. After Closing, each party shall be responsible for maintenance of the parcels that they receive under this Agreement. 10. REPRESENTATIONS AND WARRANTIES. Each party represents and warrants to the other regarding their respective properties: A. The party has received no notice from any governmental agency that the properties are in violation of any statute, law, ordinance, rule, regulation, or deed restriction affecting the Properties. B. The parties have good, marketable title to their respective parcels. At the time the deeds are placed into escrow, no other party shall have any right, title, or interest in the subject property. C. There is no pending or threatened litigation or condemnation proceedings affecting the Properties and there are no governmental assessments or local improvement district assessments on the Properties nor are there any agreements to convey any portion of the Properties to any other party. D. Each party has disclosed to the other party the presence of all hazardous substances or storage tanks that the disclosing party is aware of on their respective properties. "Hazardous Substances" means any hazardous, dangerous or toxic substance (including petroleum products) as defined under federal, state and/or local law, including all regulations promulgated under such laws. REAL ESTATE EXCHANGE AGREEMENT -4- 11. ENTIRE AGREEMENT. This Agreement, including any addendum or exhibits, constitutes the entire Agreement between the parties, and no warranties, including any warranty of habitability, agreements or representations have been made or shall be binding upon either party unless herein set forth. 12. TIME IS OF THE ESSENCE IN THIS AGREEMENT. THIS IS A LEGALLY BINDING AGREEMENT. THE PARTIES EACH REPRESENT THAT THEY HAVE HAD THE OPPORTUNITY TO CONSULT LEGAL COUNSEL REGARDING THE TERMS AND CONDITIONS OF THIS AGREEMENT AND THE INSTRUMENTS REFERRED TO HEREIN. 13. SURVIVAL OF TERMS: All the terms and conditions hereof and all instruments referred to herein and contemplated hereby shall survive closing and the transfer of title and shall 0 remain in full force and effect in accordance with their terms. 14. BINDING ON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 15. IDAHO LAW: This Agreement shall be construed and governed in accordance with the laws of the State of Idaho. 16. HEADINGS: Headings preceding the text of the several Articles and Sections hereof, and the table of contents, are solely for convenience or reference and shall not constitute a part of this Agreement or affect its meaning, construction or effect. REAL ESTATE EXCHANGE AGREEMENT -5- 0 IN WITNESS WHEREOF, the parties have executed and attested this Agreement as ofthe date and year first above written. FOLLOWERS OF CHRIST CHURCH FOLLOWERS OF CHRIST CHURCH %4�n�. .. —a ae'?, J Hunter, Elder FOLLOWERS OF CHRIST CHURCH V, 4 a, , --L-1-4 r. a.., � Duane Hayes, Elder SMI_ 1130 I DI 0 li -7�za4�,�' Tammy de W MAYOR ►1►1111111U1,,,, ATTEST: pre cee ohne CITY CLERK q r'���//rf111111111111,` 0 REAL ESTATE EXCHANGE AGREEMENT -6- STATE OF IDAHO ) ) ss. County of Ada ) On this day of i0rtp6q c , in the year 2W% before me, f1g1 . personally appeared Clyde Perry, known or identified to me to be the person who execy,W-t 1fie ,*-itrument, and acknowledged to me that he/she executed the same. NOTARY PVBLIF FOR IDAHO (SE4L) =� 4 = Residing at: Idaho p ®` My Commission expires: 3 -.-43 —1 O b� ` ` r PAP°°00a4 STATE OF IDAHO ) ss. County of Ada ) On this day of NOW1wyf' ; in the year ago 9t before me, telk A L 6 cist k, --personally appeared Jack Hunter, known or identified to me to be the person who executed the said instrument, and acknowledged to me thg he/she executed the same. All ,,r?�000corteq°^p'A,,•a� . 00TARY ZgBVC FOR IDAHO (SEAL)Residing at.�= 44 Idaho My Commission expires: 3_ "a • Ick 4 STATE OF 1D�' County of Ada ) On this^ day of Qt,6rAa.r in the year before me, PN" AAIrikopersonally appeared Duane Hayes, known or identified to me to be the person who executed the said instrument, and acknowledged to me that he/she executed the same. ' .. ;;� a • • �.;::. , • OTARY R IDAHO (SEAT;) Residing at: Idaho My Commission expires: L*) 0 REAL ESTATE EXCHANGE AGREEMENT L r • STATE OF IDAHO ) ss. County of Ada ) On this 11*- ay of "f6t6w-6L49- , 2003, before me, a notary public in and for said state, personally appeared Tammy de Weerd and Jaycee L. Holman known to me to be the Mayor and City Clerk of Meridian City, Idaho, who executed the within instrument, and acknowledged to me that Meridian City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. J m (SEAL) A -N •pTg' •!� •• ;�19 AilBL1G. +0: ••' OF +•: ••memo• Public f Idaho R iding at Meridian, Idaho My commission expires: ),, REAL ESTATE EXCHANGE AGREEMENT -8- �11 EXfIIBIT A Parcel "An A parcel of land located in the SWI/4 of the NW1/4 of Section 26, T. 4 N, R.1 W., B.1vL, Ada County, Idaho, being the northerly 25 feet of a parcel of land described by Qmbdaim Deed Inst. No. 341397, deed records of said Ada County, being more particularly did as follows: Commencing at west 1/4 corner of said Section 26, a found 5/8 inch rebar, C.P.&F., Inst No. 99113293, corner records of said Ada County, Thence a bearing of N 00020'42" F a distance of 957.99 feet; on the west boundary of said Section 26, to a found 5/8 inch rebar, being the southwest corner of Silverleaf Subdivision No. 1, Book 93, pages 11103-11105, plat nods of said Ada County, and the northwest corner of said parcel of land d by Quitclaim Deed Inst No. 341397; Thence a bearing of S 89°x'38" E, a distance of 2500 feet; on the south boundary of said Silverleaf Subdivision No. 1, to a set 5/8 inch rebar on the east right-of-way boundary of North Ten Mile Road, being the TRUE POINT OF BEGINNING. Thence a bearing of S 89°08'38" E, a distance of 268.30 feet; on said south boundary of Silverleaf Subdivision No. 1, to a found 5/8 inch rebar, being the northeast corner of said parcel of land described by Quitclaim Deed Inst No. 341397; Thence a bearing of S 00°20'25" W, a distance of 25.00 feet; on the east boundary of said parcel of land desm1bed by Qtdtdaim Deed Inst No. 341397, to a set 5/8 inch rebar; Thence a bearing of N 89008'38" W, a distance of 268.31 feet; to a ret 5/8 inch rebar on said east right-of-way boundary of North Ten Mile Road; Thence a bearing of N 00°20'54" E, a distance of 25.00 feet on said east right -of --way boundary of North Ten Mile Road, to the POINT OF BEGINNING. Said described parcel of land contains 015 acres, more or less, together with and subject to easements and righbi-of-way of record and/or use. 0 Exhibit A _ EXHIBIT B Parcel "B" A parcel of land located in the SWI/4 of the NW1/4 of Section 26, T. 4 N., R.1 W., B.M., City of Mendian, Ada County, Idaho, being more particularly described as follows: Commencing at the west 1/4 comer of said Section 26, a found 5/8 inch rebar, C.P.&F., Inst No. 99113293, corner records of said Ada County; Thence a bearing of N 00°20'42" E, a distance of 660.03 feet on the rest boundary of said Section 26, to a point; frons which a found 5/8 inch rebar marling the southwest comer of Silverleaf Subdivision No. 1, Book 93, pages 11103-11105, plat records of said Ada Comity, bears N 00 0'42" E, a distance of 297.96 6ee0 Thence a bearing of S 89°0759" E, a distance of 24.98 feet, to a found 5/8 inch rebar an the east right-of-way boundary of North Ten Me Road, said rebar marking the southwest gamer of a parcel of land described by deed Inst No. 341397; Thence a bearing of S 89°0759" E, a disbuice of 13.02 feet on the south boundary of said parol of land described by deed Inst No. 341397, to a set 5/8 inch rebar on said east right-of-way boundary of North Ten Mile Road, said rebar being the TRUE POINT OF BEGINNING. Thence a bearing of S 89°07'59" F, a distance of 255.33 feet on old south boundary of a parcel of land described by deed Inst No. 341397, to a found 5/8 inch rebar, being the southeast corner of said parcel of land described by deed Inst No. 341397; Thence a bearing of S 00°20'25" W, a distance of 20.62 het; on the southerly adension of the east boundary of said parcel of land described by deed Inst. No. 341397, to a set 5/8 inch rebar; Thence a bearing of N 87°05'49" W, a distance of 255.57 feet; to a set 5/8 inch rebar on said east right=-of-way boundary of Norah Ten Mile Road; Thence a bearing of N 00°20'42" E, a distance of 1154 feet on said east rigl*d--way boundary of North Ten Mile Road, to the POINT OF BEGINNING. Said described parcel of land contains 0.09 acres, more or less, together with and subject to easements and rights-of-way of record and/or use. Exhibit B RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 East Broadway Avenue Meridian, ID 83642 ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 BOISE IDAHO 02/12110 11:46 AM DEPUTY Use Ban RECORDED -REQUEST OF III IIIII IIIII III I IIIIIIIIIIIIIIII I II Meridian CIV 110013320 WARRANTY DEED (Space Above For Recorder's Use) For the valuable consideration, the receipt of which is hereby acknowledged, The City of Meridian, an Idaho Municipal Corporation ("Grantor"), conveys, grants and warrants to The Followers of Christ Church, ("Grantee"), whose address is 213 W 37th, Garden City Idaho, and its successors and assigns forever, the following described real property: See Exhibit "A" attached hereto and incorporated herein. SUBJECT TO any and all existing easements, rights-of-way, reservations, restrictions and encumbrances of record, to any existing tenancies, to all zoning laws and ordinances, and to any state of facts an accurate survey or inspection of the premises would show. This conveyance shall include any and all estate, right, title, interest, appurtenances, tenements, hereditaments, reversions, remainders, easements, rents, issues, profits, rights-of-way and water rights in anywise appertaining to the property herein described as well in law as in equity. The Grantor covenants to the Grantee that Grantor is the owner in fee simple of said premises; that the premises are free from all encumbrances, excepting those as may be herein set forth, and excepting those of record, and that Grantor will warrant and defend the same from all lawful claims. WARRANTY DEED -1 IN WITNESS WHEREOF, the Grantor has executed this instrument on this day of 2009. A A ' III If- mggnyde Wee , ayor s BEALA sT= (DOt►N't°l J �Q L. Holman, City Clerk ��i��yrnr nnririt� STATE OF IDAHO ) n��, ss. County of � ) On this 1(7'p—day of 2009, before .\cne5 ^&IoALkr+.i 117 personally appeared Tammy de Weerd and Jaycee L. Holman, known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, the municipal corporation that executed and attested the instrument or the person who executed and attested the instrument on behalf of said municipal corporation, and acknowledged to me that such municipal corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. WARRANTY DEED - 2 ReStc(+nc� th �Lvna �L1o�hc, CXptr e s 30,►1 EXHIBIT A Parcel "%" A parcel of land located in the SWI/4 of the NW1/4 of Section 26, T. 4 N., R.1 W., B.M., City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the west 1/4 comer of said Section 26, a found 5/8 inch rebar, C.P.&F., Inst. No. 99113293, comer records of said Ada County; Thence a bearing of N 00°20'42" E, a distance of 660.03 feet, on the west boundary of said Section 26, to a point, from which a found 5/8 inch rebar marking the southwest corner of Silverleaf Subdivision No. 1, Book 93, pages 11103-11105, plat records of said Ada County, bears N 00°20'42" E, a distance of 297.96 feet; Thence a bearing of S 89°0759" E, a distance of 24.98 feet, to a found 5/8 inch rebar on the east right-of-way boundary of North Ten Mile Road, said rebar marking the southwest comer of a parcel of land described by deed Inst. No. 341397, Thence a bearing of S 89°0759" E, a distance of 13.02 feet on the south boundary of said parcel of land described by deed Inst: No. 341397, to a set 5/8 inch rebar on said east right-of-way boundary of North Ten Mile Road, said rebar being the TRUE POINT OF BEGINNING. Thence a bearing of S 89°0759" E, a distance of 255.33 feet, on said south boundary of a parcel of land described by deed Irist. No. 341397, to a found 5/8 inch rebar, being the southeast corner of said parcel of land described by deed Inst No. 341397; Thence a bearing of S 00°20'25" W, a distance of 20.62 feet, on the southerly extension of the east boundary of said parcel of land described by deed Inst No. 341397, to a set 5/ 8 inch rebar; Thence a bearing of N 87°05'49" W, a distance of 255.57 feet, to a set 5/8 inch rebar on said east right-of-way boundary of North Ten We Road; Thence a bearing of N 00'20'42" E, a distance of 11.54 feet, on said east right-of-way boundary of North Ten Mile Road, to the POINT OF BEGINNING. w Said described parcel of Iand contains 0.09 acres, more or less, together with and subject to easements and rights-of-way of record and/or use. WARRANTY DEED - 3 RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 East Broadway Avenue Meridian, ID 83642 ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 4 BOISE IDAHO 02!12/10 11:40 AM DEPUTY Ban RECORDED Use REQUEST OF II I I I II I II II I II I I II II I II I I II I II I II III Meridian City 110013321 WARRANTY DEED (Space Above For Recorder's Use) For the valuable consideration, the receipt of which is hereby acknowledged, The Followers of Christ Church ("Grantor"), conveys, grants and warrants to The City of Meridian, an Idaho Municipal Corporation, ("Grantee"), whose address is 33 East Broadway, Meridian, Idaho 83642 and its successors and assigns forever, the following described real property: See Exhibit "A" attached hereto and incorporated herein. SUBJECT TO any and all existing easements, rights-of-way, reservations, restrictions and encumbrances of record, to any existing tenancies, to all zoning laws and ordinances, and to any state of facts an accurate survey or inspection of the premises would show. This conveyance shall include any and all estate, right, title, interest, appurtenances, tenements, hereditaments, reversions, remainders, easements, rents, issues, profits, rights-of-way and water rights in anywise appertaining to the property herein described as well in law as in equity. The Grantor covenants to the Grantee that Grantor is the owner in fee simple of said premises; that the premises are free from all encumbrances, excepting those as may be herein set forth, and excepting those of record, and that Grantor will warrant and defend the same from all lawful claims. WARRANTY DEED - 1 IN WITNESS WHEREOF, the Grantor has executed this instrument on this day of 92009. Cly Perry, er r 7� ack Hunter, Elder Duane Hayes, Elder STATE OF IDAHO ) ss. County of ) On this da of 20DA, before me personally appeared c, , known or identified to me to be the person whose name is subscribe to the wi instrument, and acknowledged to me that [he/she/they] executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year. in" this, certificate first above written. O Y PUBLIC FOR IDAHO Residing at � My Commission Expires3- WARRANTY DEED - 2 STATE OF IDAHO ) ss. County of ) On this `. day of .20ft , before me personally appeared IM , known or identified to me to be the person whose name is subscribed to the witlirAnstrument, and acknowledged to me that [he/she/they] executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seat, day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO 0 e ,� Residing at My Commission Expires 3-1 °°s°aoaag s ti ;� OF STATE OF IDAHO ) ss. County of ) On this day of & 046&kW, 20!21, before meQ.((� personally appeared �X a ,�� , known or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that [he/she/they] executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. `\,4` nuc P U t n � nyfrrugr//Av/o v NOTARY U1 PLIC FOR IDAHO m� °o �P- Residing at W %j My Commission Expires a3 e o 0 �p o g� - i(-P� Oda a a 10116 I `,BJB^BJJJJ/� O1 WARRANTY DEED - 3 10.14111: 199.11 i Parcel "A" A parcel of, land located in the SWI/4 of the NW1/4 of Section 26, T. 4 N., R.1 W., B.M., Ada County, Idaho, being the northerly 25 feet of a parcel of land described by Quitclaim Deed Inst No. 341397, deed records of said Ada County, being more particularly described as follows: Commencing at west 1/4 corner of said Section 26, a found 5/8 inch rebar, CPAR, Inst No. 99113293, corner records of said Ada County; Thence a bearing of N 00°20'42" E, a distance of 957.99 feet, on the west boundary of said Section 26, to a found 5/8 inch rebar, being the southwest corner of Silverleaf Subdivision No. 1, Book 93, pages 11103-11105, plat records of said Ada County, and the northwest corner of said parcel of land described by Quitclaim Deed Inst. No. 341397; Thence a bearing of S 89°08'38" E, a distance of 25.00 feet, on the south boundary of said Silverleaf Subdivision No. 1, to a set 5/8 inch rebar on the east right-of-way boundary of North Ten Mile Road, being the TRUE POINT OF BEGINNING. Thence a bearing of S 89008'38" E, a distance of 268.30 feet, on said south boundary of Silverleaf Subdivision No. 1, to a found 5/8 inch rebar, being the northeast corner of said parcel of land described by Quitclaim Deed Inst. No. 341397; Thence a bearing of S 00°20'25" W, a distance of 25.00 feet, on the east boundary of said parcel of land described by Quitclaim Deed Inst. No. 341397, to a set 5/8 inch rebar; Thence a bearing of N 89°08'38" W, a distance of 268.31 feet, to a set 5/8 inch rebar on said east right-of-way boundary of North Ten Mile Road, Thence a bearing of N 00°20'54" E, a distance of 25.00 feet, on said east right-of-way boundary of North Ten Mile Road, to the POINT OF BEGINNING. Said described parcel of land contains 0.15 acres, more or less, together with and subject to easements and rights-of-way of record and/or use. i WARRANTY DEED - 4 MERIDIAN CITY COUNCIL MEETING November 17, 2009 APPLICANT ITEM NO. 9A► REQUEST Executive Session as per Idaho State Code 67-2345(1)0 - to Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency AGENCY COMMENTS CITY CLERK: CITY MAYOR'S DEPT: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Ings shall become properly of the City of Merldlan.