HomeMy WebLinkAboutTask Order No 2 with Carollo Engineers for WWTPTASK ORDER NO. 2
CITY OF MERIDIAN (OWNER)
AND
CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION (ENGINEER)
This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant
to the mutual promises, covenants and conditions in the Agreement between the above
named parties dated the 18th day of September, 2001, in connection with: The
Dissolved Air Flotation Thickener Project (Project).
PURPOSE
The ENGINEER's scope of services, time of completion and compensation shall be as
set forth herein. Services shall generally be described as geotechnical engineering
services for design of a dissolved air flotation thickener for the OWNER's wastewater
treatment plant.
ENGINEER'S SERVICES
Refer to attached Carollo sub-contract with Strata Geotechnical Engineering and
Material Testing.
PROJECT DELIVERABLES
The following deliverables will be prepared as part of the project:
A. Draft and Final Geotechnical Report.
COMPENSATION
Subconsultants shall be invoiced at ENGINEER's cost plus ten (10) percent. All other
direct costs shall be invoiced at the actual cost. ENGINEER's total compensation for the
Scope of Services identified in this Task order shall not exceed the amount of four
thousand, four hundred dollars ($4,400.00), without additional authorization from
OWNER. The ENGINEER shall submit monthly statements to the OWNER based on
the ENGINEER's labor and expenses accrued at the time of billing. OWNER shall make
monthly payments in response to ENGINEER's statement.
EFFECTIVE DATE
This Task Order No. 2 is effective as of the Z~~day of ~I~~~^^~~Y ,
2002.
-1-
IN WITNESS WHEREOF, duly authorized representatives of the ENGINEER and of
the OWNER have executed this Task Order No. 2 evidencing its issuance by
OWNER and acceptance by ENGINEER.
CAROL N EERS, OWN
A Pr essional Corporation
By: j
atri k C. White, rincipal
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Robert D. Corrie, Mayor
liam G. Berg Jr!!City Clerk
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AGREEMENT FOR PROFESSIONAL SERVICES
Project No. 6409A.10
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This AGREEMENT made and entered into this ~~ day of rnc~.rc1--~ , 2002
by and between. Carollo Engineers, A Professional Corporation, (hereinafter "ENGINEER"), and
STRATA, Inc. (hereinafter "SUBCONSULTANT").
WITNESSETH:
WHEREAS, the ENGINEER and the SUBCONSULTANT wish to enter into an Agreement
(hereinafter "Agreement") for the furnishing of services in connection with
City of Meridian
Dissolved Air Flotation Thickener Project
(hereinafter "Project"), and
WHEREAS, the SUBCONSULTANT possesses the qualifications to perform the necessary
services for the ENGINEER in connection with the Project, and
NOW THEREFORE, in consideration of the mutual promises and covenants of the parties
hereto, it is agreed as follows:
SECTION 1 -GENERAL
1.1 The services herein required, shall be
set forth in the attached Task Order.
In performance of these services, the
SUBCONSULTANT shall provide
qualified, and where required,
licensed personnel. The Task Order
shall include designation of a Project
Manager and, if required by
ENGINEER, a list of proposed
personnel. The SUBCONSULTANT
shall promptly notify the ENGINEER
of any changes in his initial
organization.
1.2 It is intended that each additional
Task Order sequentially numbered
setting forth the SUBCONSULTANT's
Services, Time of Performance, and
Payment, or any other conditions,
shall become a supplement to and a
part of this Agreement.
SECTION 2 -PAYMENT
2.1 Compensation for providing services
referred to in Section 1 shall be
detailed in the attached Task Order.
2.2 The SUBCONSULTANT may submit
invoices to the ENGINEER once per
month. Invoices shall be prepared in
such form and supported by
documentation as the ENGINEER
may reasonably require. All such
invoices shall be reviewed and
approved by the ENGINEER before
submittal to the OWNER and shall
contain the ENGINEER's Progress
Billing statement, attached to this
Agreement.
2.3 Following receipt of reimbursement
from the OWNER, payment will be
made to the SUBCONSULTANT
within 30 days for the value of the
partially completed services, less any
amounts previously paid on account,
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less retainage, but only if required by SECTION 4 -LEGAL RELATIONS
the OWNER.
4.1 The SUBCONSULTANT is for all
2.4 Final payment of any balance will be
made upon completion of the
SUBCONSULTANT's services and
acceptance by the OWNER.
SECTION 3 -TIME OF PERFORMANCE
3.1 The Time of Performance under this
Agreement shall be defined in the
attached Task Order.
3.2 The SUBCONSULTANT shall report
from time to time as requested by the
ENGINEER, its progress under this
Agreement. The SUBCONSULTANT
shall plan its performance of services
to accomplish its timely completion,
and shall promptly notify the
ENGINEER of any anticipated delay
which may affect the
SUBCONSULTANT's Time of
Performance.
3.3 In the event the SUBCONSULTANT
falls behind schedule for an
unreasonable period of time for
reasons within its control, the
ENGINEER has the option to exercise
any of the following:
a. Extend the SUBCONSULTANT's
work day or work week.
b. Require additional qualified staff to
be assigned to the Project.
c. Termination of Agreement.
3.4 The SUBCONSULTANT shall remain
on accelerated schedule (Paragraphs
a and b above), until such time as the
ENGINEER determines the
SUBCONSULTANT's progress
conforms to Time of Performance
requirements. All premium costs of
the accelerated schedule shall be
borne solely by the
SUBCONSULTANT.
purposes an independent contractor.
In no event shall the
SUBCONSULTANT or any personnel
retained by the SUBCONSULTANT
be deemed to be an agent or
employee of the ENGINEER or
engaged by the OWNER for the
account of or on behalf of the
ENGINEER. Full control of means and
methods of work including provisions
for required safety precautions shall
be the responsibility of the
SUBCONSULTANT.
4.2 The SUBCONSULTANT shall be
responsible to the level of competency
presently maintained by other
practicing professional consultants
performing the same or similar work in
the state where the project is located.
4.3 The SUBCONSULTANT agrees to
indemnify, hold harmless and defend
the ENGINEER and the OWNER,
their principals, partners, officers,
agents, and employees from and
against all claims, loss, damage,
~~ec~o,u!t~attorney's fees, charge or expense to
which they or any of them may be put
or subjected to arising out of or
caused in whole or in part by any
negligent act or omission of the
SUBCONSULTANT, or anyone
directly or indirectly employed by the
SUBCONSULTANT, excepting any
such injury or damage as may be
caused by the sole negligence of the
ENGINEER.
4.4 ENGINEER and SUBCONSULTANT
shall each defend, indemnify and hold
harmless the other and their
respective principals, directors,
officers, employees and agents from
and against claims, loss,.liab~t r~, suits
and damages, includingna~forney s
fees caused in whole or in part by the
negligent acts, errors or omissions or
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willful misconduct of the ENGINEER
or SUBCONSULTANT, respectively,
any one directly or indirectly employed
by either of them or any one for
whose acts they may be liable
regardless of whether or not such
claim, loss, liability or damage is
caused in part by the party
indemnified hereunder.
In the event that both ENGINEER and
SUBCONSULTANT are negligent and
the negligence or willful misconduct is
the proximate cause of any liability or
damages, then in such event, each
party shall be responsible for a portion
of the liability or damages resulting
therefrom equal to such party's
comparative share of the total
negligence or willful misconduct.
4.5 If the SUBCONSULTANT shall fail to
complete the services as detailed in
the attached Task Order, to the
detriment of the ENGINEER, the
SUBCONSULTANT shall reimburse
the ENGINEER for any costs incurred
by ENGINEER because of such
default of the SUBCONSULTANT.
4.6 In the event of legal action brought by
either party against the other to
enforce any of the obligations
hereunder or arising out of any
dispute concerning the terms and
conditions hereby created, the losing
party shall pay the prevailing party
such reasonable amount for fees,
costs and expenses, including
attorney's fees, as may be set by the
court or the actual costs incurred by
the prevailing party if the dispute does
not reach final judgment.
4.7 The SUBCONSULTANT shall not
make, sublet or assign any of the
services covered by this Agreement,
except with the prior written approval
of the ENGINEER and in compliance
with the terms, provisions and
conditions of the Agreement. The
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SUBCONSULTANT shall not
separately solicit or accept any
assignment from the OWNER related
to the Project during the life of the
Agreement without the ENGINEER's
written approval or unless the
ENGINEER is terminated by the
OWNER under the provisions of the
prime Agreement.
4.8 The SUBCONSULTANT shall, upon
request and without cost, provide
ENGINEER and the OWNER all
directly pertinent books, documents,
papers and records including
electronic data of the
SUBCONSULTANT involving
transactions related to this
Agreement.
SECTION 5 -INSURANCE
5.1 Business Insurance.
SUBCONSULTANT shall maintain, at
its own expense, 1) Workers'
Compensation and Employer's
Liability pursuant to state law, and
2) Commercial General Liability and
Automobile Liability with limits at or
above that which is reasonably
required of other firms in the industry
for their protection and management
of business risks. If requested,
SUBCONSULTANT shall promptly
furnish to ENGINEER insurance
certificates evidencing such policies to
the following address:
Carollo Engineers
Risk Management Office
3100 S. Harbor Boulevard, Suite 200
Santa Ana, CA 92704
5.2 Professional Liability Insurance. A
current Professional Liability
insurance certificate providing
minimum limits of $500,000 is
required. SUBCONSULTANT shall
attach the certificate to the signed
Agreement before returning to
ENGINEER. This Agreement is not
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final and invoices cannot be paid until
a Professional Liability insurance
certificate is received.
SECTION 6 -INDEPENDENT
INVESTIGATIONS
6.1 The SUBCONSULTANT has reviewed
the services required under the
Agreement and has made his own
investigation concerning services. The
SUBCONSULTANT has determined
that he has sufficient information to
enter into the Agreement and perform
the services called for herein. The
SUBCONSULTANT agrees and
acknowledges that the ENGINEER
has made no representations or
warranties concerning the services
provided and that the
SUBCONSULTANT has relied solely
upon his own review and investigation
prior to entering into this Agreement.
SECTION 7 -TERMINATION OF
AGREEMENT
7.1 The ENGINEER may terminate this
Agreement at any time by giving the
SUBCONSULTANT written notice
thereof. Upon said termination, the
SUBCONSULTANT will be
reimbursed for that portion of the work
completed prior to termination less
expenses or costs incurred as a result
of the SUBCONSULTANT's default.
SECTION 8 -ENTIRE AGREEMENT
8.1 This Agreement including attachments
incorporated herein by reference
represents the entire Agreement and
understanding between the parties
and any negotiations, proposals or
oral agreements are intended to be
superseded by this written
Agreement. Any supplement or
amendment to this Agreement to be
effective shall be in writing and signed
by the parties.
SECTION 9 -REQUIRED PROVISIONS
9.1 The SUBCONSULTANT shall in the
performance of this Agreement
comply with all federal, state and local
laws; and all regulations and orders
issued under any applicable law.
SECTION 10 -GOVERNING LAW
10.1 This Agreement is to be governed and
construed in accordance with the laws
of the State of Idaho.
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IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in
confirmation of this Agreement, with effective date the day and year first above written.
CAROLLO ENGINEERS,
A Professi rporation
By:
Principal
STRATA, INC.
By: ~ti ~ ~ :-~,~-
c
8653 West Hackamore Drive
Address
By:
Principal
Boise Idaho 83709
City State Zip
Date .3 °3 I -c Z
Phone (208)
Fax ( )
E-mail
376-8200
376-8201
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Carollo Engineers,
A Professional Corporation
PROGRESS BILLING
12592 West Explorer Drive, Suite 200
(Address)
STRATA, Inc.
(SUBCONSULTANT)
8653 West Hackamore Drive
(Address)
Boise, ID 83713 Boise, ID 83709
(City, State, Zip) (City, State, Zip)
(208) 376-8200
(Phone)
Sent by:
Date:
Attn: Tim Tekippe
Subject: Meridian DAFT Project
Carollo Project Number 6409A.10
Professional Services for the Period Ending
Task Summary
Current Job to Contract
Period Date Limits
$ $ $
Of
Budget
Total Amounts $4,000
Prior Billings Not Paid $
Progress Percent Complete (based on completed work)
NOTE: Attach SUBCONSULTANT's Current Period Invoice
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SUBCONSULTANT BILLING INSTRUCTIONS
(Attach this Instruction Sheet to Agreement)
SUBCONSULTANT invoices come in a wide variety of formats. Very few offer job-to-date
information that indicates progress of the job in relation to contract authorizations.
The attached Progress Billing cover sheet has been designed to remedy the problem and
provide the needed information in a consistent manner. The SUBCONSULTANT's invoice
should be prepared in the normal manner then attached to the Progress Billing cover sheet.
When the Project is being started, the Project Manager needs to fill in some of the information
on this form and provide it to the SUBCONSULTANT for their use in preparing the monthly
billing to Carollo Engineers.
Address: Fill in Carollo mailing address and Attention:
Subject: Fill in the name of the Project
Carollo Project Number: Fill in
Description: This section is for recording the amounts and hours. Sometimes
breakdowns of the consultant's charges will be needed. Usually it
will be derived from the Scope of Services. The Project Manager
should list the names of the items to be listed separately. The
breakdown of the Contract limit should be completed in the
"Contract Limits" column. If no breakdown is required, type in
"total contract" in the description column and fill in the Contract
Limit.
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TASK ORDER NO. 1
CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION
AND
STRATA, INCORPORATED
This Task Order is issued by CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION
(ENGINEER) and accepted by STRATA, INCORPORTED (SUBCONSULTANT) pursuant to the
mutual promises, covenants and conditions contained in the Agreement between the above
named parties dated the 3~~day of --V-~~,.~~ , 2002, in connection with improvements
for Dissolved Air Flotation and Thickener Project at the Meridian, Idaho Wastewater Treatment
Plant.
PURPOSE
The purpose of this Task Order is to define SUBCONSULTANT's terms and conditions for
furnishing geotechnical professional services as directed in the Agreement and as described
below.
The project will consist of the following facilities:
Anticipated
Anticipated Plan Foundation Anticipated Foundation Loads
Facility Dimensions Depth Preliminary Foundation Concept
DAFT Building 50 feet x 30 feet 5 to 10 2 to 4 kips per linear foot at walls. 250
to 1000 pounds per square foot at
DAFT tankage.
Mat foundation below DAFT Tank. Mat
foundation or strip footings below
building.
SUBCONSULTANT'S SERVICES
SUBCONSULTANT's scope of services shall include the following:
TASK 1 -FIELD INVESTIGATION AND INFORMATION GATHERING
SUBCONSULTANT shall perform a field investigation as follows:
1.1 Perform a site reconnaissance.
1.2 Review available published geotechnical data applicable to the project.
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1.3 Conduct subsurface exploration.
A. Arrange for permits, equipment and services required for exploration.
B. Coordinate locations for drilling or test pits with City of Meridian Wastewater
Treatment Plant staff to avoid existing underground utilities and minimize impacts to
plant operations. Provide required traffic control.
C. Notify ENGINEER of scheduled field activities at least three working days before
commencing such operations.
D. Provide technical observation of borings and test pits such that depth and location of
borings and sampling methods can be varied to address the conditions
encountered.
E. Drill borings, dig test pits, obtain soil samples and do other field work and tests as
required to obtain sufficient information to make recommendations in the
geotechnical report. Soils shall be classified using the Unified Soil Classification
System.
F. If unusual of unanticipated subsurface conditions are encountered, immediately
notify ENGINEER with a recommended course of action while the exploration crew
is still in the field.
G. At the conclusion of investigations and sampling, backfill and compact test pits and
grout borings as required by governing statues. Remove spoil and cuttings from
roadway areas and areas of present plant operations, and dispose of them as
approved by the ENGINEER.
Exploratory boring breakdown:
Facility Explorations Anticipated Depth
DAFT Building 1 Boring 25 feet
DAFT Building 1 Test Pits 12 - 14 feet
TASK 2 -FIELD AND LABORATORY TESTS
SUBCONSULTANT shall perform field and laboratory tests of the type and number as required
to obtain sufficient information to prepare the geotechnical report. Indicate standards used for
laboratory tests in the report.
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2.1 Laboratory tests shall include testing to provide information on the following:
A. Classification of soil materials in accordance with the Unified Soil Classification
System (i.e., Atterberg limits and grain size).
B. Grain size analysis.
C. Strength.
D. Moisture content and dry density.
TASK 3 - GEOTECHNICAL REPORT
SUBCONSULTANT shall submit two copies of a draft and 3 copies of a final geotechnical
report. A draft report shall be submitted for the review and comment by the ENGINEER and
OWNER. The final report shall incorporate changes as required by these comments.
For all design values, indicate if they are allowable design values or ultimate values. This
information is required to avoid use of double safety factors in the design. The report shall
contain the following information:
3.1 Generallnformation:
A. Provide a brief description of the site.
B. Provide a list of existing geotechnical reports reviewed in preparation of the
geotechnical report.
C. Discuss the general and local site geology and seismicity.
D. Discuss the potential for liquefaction or settlement during earthquakes.
E. Provide the depth to groundwater, if encountered, whether the groundwater is
perched, and the historical summary of annual groundwater fluctuations (if
available).
F. Provide a plan showing the locations of borings and/or test pits. On the site plan,
indicate approximate distances from sampling locations to recognizable surface
features at the site.
G. Provide a log for each boring or test pit. Include identification number, date of
sampling, depth and type of samples collected, soils identifications, results of
standard penetration and cone penetrometer tests, and groundwater elevation at
sampling and 24 hours thereafter.
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H. Provide a summary of all laboratory test data. Include test reports as an appendix to
the geotechnical report.
Discuss pertinent geotechnical factors (soil, rock, geology, and water) that could
affect the design and construction of this facility.
J. Describe type and location of any subsurface contamination encountered or
measured during geotechnical investigation.
K. Describe method of disposal of any contaminated or hazardous cuttings or
excavated material encountered in subsurface exploration.
L. Include a statement in the body of the report and on the boring logs that the report
was prepared to provide information to the ENGINEER for design purposes.
3.2 Conclusions and Recommendations:
A. Recommend lateral soil pressures for backfill for use in the design of buried
structures. Provide lateral pressures for soil located above and below the water
tables to include the following lateral soil loads:
1. Active soil pressure.
2. At rest soil pressures for stiff structures.
3. Passive soil pressures for resisting static and seismic load.
4. Soil pressures due to surcharge loadings at the surface.
5. Dynamic soil pressures due to earthquakes for the leading and lagging side of
structures.
If existing site soils or selected imported fill materials are designated as alternatives
for backfill, provide lateral pressure information for each material discussed.
B. Recommend the type of foundation system(s) to be used.
1. If spread footings or mat foundations are recommended, recommend
allowable spread foundation bearing pressures and minimum sizes and
embedment depths for isolated, continuous, and mat foundations. It is
preferred that this information should be presented in the form of a graph and
consider allowable bearing pressure for different foundation dimensions and
depths of embedment. For mat foundations, recommend Young's modulus,
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Poisson's ratio, vertical elastic modulus of subgrade reaction, and corrections
required for size of the foundations.
2. Provide a coefficient of friction between the foundation and the soil or subbase
for the resistance of lateral load for static and earthquake loads.
C. If preloading is required, the following information shall be provided as a minimum:
1. Depth of fill required.
2. Stability of fill.
3. Time required for consolidation.
4. If necessary to reduce consolidation time, provide recommendation for wicks.
5. Effect of the fill used for preload on the adjoining structures.
D. Provide information on the expected settlement and differential settlements for
structures.
E. Recommend mitigation measures for expansive soils if applicable.
F. Recommend design frost penetration depth and minimum foundation embedment
below surrounding grades to protect foundations from frost heave.
G. Recommend subbase requirements for foundations.
H. Recommend maximum elevation of groundwater for evaluation of buoyancy effects
on structures.
Recommend maximum temporary excavation slopes and their effect on existing
structures. (This information is for use by the ENGINEER during the design of the
project to estimate construction costs. This information is not for use by the
Contractor for the design of construction slopes.)
J. Provide recommendations for stabilization or replacement of soft subgrade soils if
applicable.
K. Recommend 1997 Uniform Building Code seismic design coefficients and soil profile
type for the project site for use in seismic design.
L. Provide recommendations for excavation and site earthwork, including procedures
for subgrade preparation and proper placement of fills and backfill.
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M. Recommend suitable materials for site fills and for backfill around structures (i.e.,
native soil, imported soil, or other) and compaction requirements.
TASK 4 -REVIEW OF PROJECT DRAWINGS AND SPECIFICATIONS
4.1 If so recommended in the geotechnical report, review the 90 percent complete project
Drawings and Specifications on those aspects of the project related to the soil
investigation and recommend changes that are required.
TIME OF PERFORMANCE
Work shall be undertaken and completed in a sequence assuring expeditious completion, but in
any event, all the services required by this Agreement shall be completed within the following
number of consecutive calendar days from the authorization to proceed.
1. Draft report - 21 days.
2. Final report - 7 days from receipt of comments on draft report from the ENGINEER and
OWNER.
3. Review of Drawings and Specifications - 14 days from receipt of Drawings and
Specifications.
PAYMENT
Payment to the SUBCONSULTANT for services performed under this Task Order shall be
based on the attached schedule of charges (Attachment A) on a time and materials basis.
Equipment and miscellaneous charges shall be billed as noted on this schedule. The not-to-
exceed cost limits of the SUBCONSULTANT'S services shall be $4,000.
The estimated budgets for each task are as follows:
Task Budget
Task No. Task Estimate Amount
1 Field Investigation and Information Gathering $1200
2 Field and Laboratory Tests $0
3 Geotechnical Report $2400
4 Review of Project Drawings and Specifications $400
Total Not-to-Exceed Limit $4000
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Reasonable deviations from individual task budget estimates will be acceptable provided that
the total cost does not exceed the total not-to-exceed cost limit. The total not-to-exceed cost
limit will not be exceeded without prior written approval of the ENGINEER.
EFFECTIVE DATE
_~
This Task Order No. 1 is effective as of the3~ day of rY~~r~~-- , 2002.
IN WITNESS WHEREOF, duly authorized representatives of the ENGINEER and of the
SUBCONSULTANT have executed this Task Order No. 1 evidencing its issuance by the
ENGINEER and acceptance by the SUBCONSULTANT.
CAROLLO ENGINEERS, P.C. STRATA, Incorporated
A Professional Corporation
By By ~~
Principal
By
Principal
END OF SECTION
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