HomeMy WebLinkAboutTask Order No 1 with Carollo Engineers for WWTP
TASK ORDER NO. 1
CITY OF MERIDIAN (OWNER)
AND
CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION (ENGINEER)
This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant
to the mutual promises, covenants and conditions in the Agreement between the above
named parties dated the~~v~ auk, `1~2 in connection with:
Wastewater Treatment Plant Facility Plan Update Project (Project).
PURPOSE
The ENGINEER's scope of services, time of completion and compensation shall be as
set forth herein. Services shall generally be described as engineering services for
completion of a Facilities Planning Document for the OWNER's wastewater treatment
plant.
ENGINEER'S SERVICES
Services shall be generally described as those necessary for completion of a Facilities
Planning Document. The document will be intended to meet the requirements of Idaho
Department of Environmental Quality (DEQ) for wastewater facilities state revolving loan
accounts. Aside from DEQ's requirements, the completed document will also serve as
a preliminary design report, including preliminary design drawings of modules of
construction of treatment plant processes, ready to proceed to final design. At this time,
it is assumed that the existing plant will accommodate peak monthly average flows of
5.5 mgd, and the existing site will accommodate new structures and processes to
increase peak monthly average flow capacity to 9.0 mgd.
TASK 1 -PROJECT MANAGEMENT
ENGINEER will provide the following project management services for the duration of
the project:
1.1 -Work Plan. Establish a project work plan including budget and schedule based
upon this Task Order No. 1.
1.2 - Management. Manage the efforts of the project team members and
subconsultants, assign manpower, delegate responsibilities, review work progress, and
communicate with the City.
1.3 -Project Meetings. Attend project meetings with the City. Prepare agenda and
meeting materials. Prepare and distribute meeting minutes. Our proposed schedule
includes the following meetings:
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^ One project kickoff meeting with City staff and DEQ.
^ Six meetings to discuss alternatives during preparation of the predesign memos.
^ Two meetings during preparation of the facility plan report.
^ One City Council Presentation.
^ One Public Hearing.
1.4 -Facility Tours. Arrange and attend up to two days of facility tours at wastewater
treatment plants with City staff to investigate new or alternative treatment technologies.
Prepare descriptions and document comments from tours.
TASK 2 -DESIGN CRITERIA MEMORANDUM
The purpose of this task is to collect information, project future flows and loadings for
treatment and biosolids disposal needs, and to provide a technical memorandum
summarizing the criteria, which will be the basis for completion of Tasks 3 and 4, below.
2.1 -Data Collection. Review existing operating data for pertinent flow and pollutant
loading data which wilt affect design of the wastewater treatment facilities. Review
previous reports and facilities plans as well as published population projection data.
Review existing drawings to determine existing site information.
2.2 -Flow and Loading Projections. Use data collected in previous Task 2.1 to
evaluate the current and project the future flow and pollutant loading capacity
requirements of the wastewater treatment plant. Project future requirements over a 20-
year planning period, and correlate with the City-provided growth projections to estimate
timing of required improvements up to the ultimate capacity of 9.0 mgd peak month
average flow on the existing plant site.
2.3 -Discharge Regulations Review and Summary. Evaluate existing NPDES permit
and potential new regulations, based on current information from the Idaho DEQ TMDL
allocations for Five Mile Creek, the Lower Boise River, and the Snake River/Hells
Canyon. Include potential revisions in nutrient discharge regulations and potential
changes in biosolids disposal regulations. Summarize the regulatory impacts to process
alternative evaluations.
2.4 -Solids Balance and Biosolids Projections. Complete a computer spreadsheet
model of the solids balance for the treatment plant, including influent solids, solids
produced in the activated sludge process, solids removed in the liquid processes, solids
thickening, stabilization and dewatering. Use the solids balance model to project future
solids production, handling, stabilization and disposal requirements.
2.5 -Plant Hydraulic Profile. Using asub-consultant, survey pertinent hydraulic
structures and water surfaces to establish the existing hydraulic grade line through the
existing processes, and tie the information to the treatment plant site plan, as recently
provided by the City. Draw a base hydraulic profile to be used when considering
addition of new hydraulic structures. Construct profile for peak-hour and average flow
scenarios for current capacity.
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2.6 -Write Technical Memorandum. Based on the above sub-tasks, prepare a
technical memorandum which sets the basic design criteria to be used in development
and evaluation of alternatives for increasing the treatment plant capacity. The
memorandum will include relevant information from each of the above sub-tasks.
Discuss contents of memorandum with City staff (in meeting described above in Task
1.3), and incorporate City input in the memorandum.
TASK 3 -PRELIMINARY DESIGN MEMORANDA
Based on the information generated in Task 2, above, prepare a series of preliminary
design memoranda for the treatment plant's process areas. Each memorandum will
state the design criteria affecting process sizing, evaluate the useful life and capacity
of existing tankage and equipment, develop and evaluate alternatives for meeting the
future design conditions and recommend alternatives for final design and construction.
Redundancy in each process area will also be evaluated, as will the "Do Nothing"
alternative, as required under DEQ's procedures for facility plan development.
Preliminary capital and O&M cost estimates for alternatives will be developed and
compared. Memoranda will be completed for the following process areas:
3.1 - Headworks Area. This memoranda will include evaluation and recommendations
for the influent channel and screening area, the influent lift station and the grit removal
process. Alternatives to be considered include screen and compactor sizes and types,
new influent pumping equipment, and alternative grit removal, pumping and washing
equipment.
3.2 -Primary Treatment. This process area will include evaluation of the plant's
primary clarifiers and primary sludge pumping systems. Alternatives to be considered
include new sizes and locations of primary clarifiers to meet future plant loads, and new
sludge pumps to improve solids removal capacity and redundancy.
3.3 -Secondary Treatment. This memorandum will evaluate alternatives to upgrade
the plant's biological treatment system to meet increased future loading requirements
and to meet potential future discharge regulations. Alternatives for advanced biological
nutrient removal will include similar expansion of the existing aeration basins, adding
new tanks or processes in series or parallel with the existing tanks, and evaluation of
secondary clarification needs versus potential membrane treatment processes. Based
on our initial review of treatment capacity and needs, it is anticipated that the following
three alternatives will be developed and reviewed:
A. Expansion of existing selector basin/aeration basin/secondary clarifier process.
B. Addition of parallel oxidation ditch and clarifier, plus upgrades to existing tanks.
C. Addition of parallel membrane bioreactor tanks, plus upgrades to existing tanks.
3.4 -Tertiary Treatment. The existing filtration and disinfection systems will be
evaluated and alternatives will be developed for adding similar equipment, adding
alternative types of filters or UV disinfection systems, and for adding coagulation or
enhanced filtration systems for removal of phosphorus to very low levels. The capacity
of the plant's effluent disposal system will also be evaluated, including the effluent lift
station and outfall diffusers. However, permitting and preliminary design of outfall
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diffusers and equipment is specifically excluded from this task
The disinfection system will be evaluated for capacity and reliability issues. Alternative
disinfection processes will not be evaluated. It is assumed that the tertiary filtration
process analysis will include evaluation of the following processes:
A. Expansion of existing granular media filters.
B. Addition of a ballasted floculation process.
C. Addition of a membrane filtration process.
3.5 -Biosolids Stabilization. Using the information from Tasks 3.1 through 3.4, update
the plant's solids balance with the recommended alternatives, to project future solids
production. Evaluate alternatives for improvements to the existing solids thickening and
digestion processes, including alternatives for DAFT expansion and expansion of the
existing temperature-phased digestion system.
3.6 -Biosolids Dewatering and Reuse. Update the information included in the 1997
Biosolids Master Plan and recommend alternatives for increasing dewatering capacity
by adding a centrifuge and upgrading the dewatering building. Update evaluation of
alternatives for biosolids reuse or disposal, including expanding the City's biosolids land
application program versus other disposal methods, as previously described in 1997
Biosolids Master Plan.
3.7 -Plant Utility Systems. Evaluate plant utility systems, including electrical,
instrumentation, natural gas, potable and plant water supply. Recommend
improvements to these systems, as required to support the recommended alternatives
for process improvements. It is anticipated that the deliverables for this memorandum
will include an update to the non-potable water system site plan, an overall electrical
single-line diagram for the plant, and a block diagram for the plant SCADA system -all
of these deliverables will show both the existing system and the recommended
upgrades.
TASK 4 -FACILITY PLAN REPORT PREPARATION
This task includes completion of a report summarizing the above information and
supplementing with other required documents, for submittal to and approval by DEQ .
4.1 -Summary of Recommended Alternatives. The recommended alternatives for
each of the above preliminary design memoranda will be brought together and
summarized as the recommended project for design and construction. A report will be
completed that describes the recommended project and references the preliminary
design memoranda for further explanation of the alternatives evaluated. The report will
include the overall description and will have an appendix including the preliminary
design memoranda, the environmental documentation and the other supporting
documents required by DEQ for a complete Facility Plan Report. The report will include
a schedule for timing of the required improvements, based on the plant's peak month
average flow value, and also based on anticipated regulatory requirements. The report
will include an estimate of project phasing costs and of total project cost.
-4-
4.2 -Environmental Assessment. An environmental assessment (e.g., Environmental
Information Document) of the recommended facilities plan will be prepared in
accordance with DEQ requirements. The following will be completed under this task:
4.2.1 -Data Collection
Collect and compile pertinent data. Information will be collected on site conditions,
wetlands, flood plain, vegetation, wildlife, soils, population, economics, cultural
resources, and additional data needed to fully describe the project and its impacts.
4.2.2 -Prepare Draft Environmental Document
Prepare a draft environmental document that identifies purpose and need for project,
describes baseline conditions, project action(s), alternatives to the proposed action,
environmental impacts, and mitigation measures. Submit draft report to City and DEQ
for review and comment.
4.2.3 - Agency Consultation/Coordination
Consult federal, state, and local agencies as needed to obtain data necessary for report
and to obtain necessary review comments.
4.2.4 -Public Notification and Hearing
Prepare a notification advertising the availability of the environmental report for review.
Submit the notification to the city for advertisement in a local paper. The public
comment period will extend for 30 days after publication. ENGINEER will attend and
participate in a public hearing held to discuss the project, impacts, and any proposed
mitigation measures.
4.2.5- Final Environmental Document
Prepare a final environmental document that incorporates agency, public, and city
comments as applicable. The final document will be a stand alone document that can
be inserted into the facilities plan report as an appendix.
Assumptions
The following assumptions were made in developing the services for preparing an
environmental assessment:
Agency consultation will be limited to two rounds of contact: one for data collection and
one to solicit comments on the draft document.
The environmental report will be adopted as the environmental assessment by DEQ.
The project will be issued a Finding Of No Significant Impact (FONSI).
A biological assessment and wetlands delineation will not be required.
The City will provide all DEQ-required analysis for the collection system portion.
The City will prepare the financial portion of the report, including funding mechanisms
and any required rate projection and analysis. ENGINEER will review these documents
-5-
and include them in the final report.
4.3 -Other DEQ Requirements/Checklists/Meetings. This task includes an allowance
for other items that may be required by DEQ as a result of DEQ's initial review of the
facilities plan. These requirements may include items such as assembling collection
system and financial information as supplied by the City, or unanticipated tasks such as
amore in-depth discussion of potential re-use sites or feasibility of combining facilities
with recreational uses. This task also provides an allowance for responding to written
questions or comments from DEQ or from issues that result from the public meeting
process, and preparing a final, approved Facility Plan Report approved by DEQ.
PROJECT DELIVERABLES
The following deliverables will be prepared as part of the project:
A. Design Criteria Memorandum (5 copies).
B. Seven Preliminary Design Memoranda (5 copies).
C. Draft Facility Plan Report (5 copies to the city, 2 copies to the state DEQ).
D. Final Facility Plan Report (5 copies to the city, 2 copies to the state DEQ).
E. Project Meeting Minutes. (5 copies).
SERVICES TO BE PROVIDED BY THE OWNER
OWNER will provide the following services to support ENGINEER in completion of the
above tasks:
0.1 -Operating Data. Assemble previous three-years of treatment plant and biosolids
program operating data for use by ENGINEER to summarize and use in process
evaluations.
0.2 -Reports and Drawings. Provide copies of previous treatment plant and collection
system master plans, facility as-built drawings, utility information and survey data for
use in component evaluations.
0.3 -Collection System Analysis. Provide description of existing collection system
and any required analysis of collection system and service area, as required by DEQ
for submission of Facility Plan Report. (ENGINEER will include this information in draft
and final report).
0.4 -Growth/Population Information. Provide information on population projections,
identify the future areas of impact, and identify future residential, commercial and
industrial growth as relates to increased wastewater flow and loading.
-6-
0.5 -Financial Analysis. Provide financial information as required for DEQ submittal
of facility plan, including financing options and plan for costs estimated by ENGINEER,
and DEQ-required rate impact analysis.
0.6 -Review and Comment. Provide timely review of ENGINEER's deliverables, to
incorporate City comments and information into draft and final reports.
TIME OF COMPLETION
Estimated Notice to Proceed: August 15, 2002
Estimated Completion of the Design Criteria Memorandum: September 30, 2002
Estimated Completion of the Draft Facility Plan Report: December 31, 2002
Estimated Completion of the Final Facility Plan Report: March 15, 2002
The ENGINEER will perform its services in a manner that will permit the OWNER to
meet this schedule unless delayed due to a cause beyond the ENGINEER's control.
COMPENSATION
OWNER shall pay ENGINEER on an hourly basis in accordance with the attached
engineering cost estimate and fee schedule (Exhibits A and B). Subconsultants shall be
invoiced at ENGINEER's cost plus ten (10) percent. All other direct costs shall be
invoiced at the actual cost. ENGINEER's total compensation for the Scope of Services
identified in this Task order shall not exceed the amount of two-hundred thirty five
thousand dollars ($235,000), without additional authorization from OWNER. The
ENGINEER shall submit monthly statements to the OWNER based on the ENGINEER's
labor and expenses accrued at the time of billing. OWNER shall make monthly
payments in response to ENGINEER's statement.
-7-
EFFECTIVE DATE
This Task Order No. 1 is effective as of the 23 day of ~ ,
2002.
IN WITNESS WHEREOF, duly authorized representatives of the ENGINEER and of
the OWNER have executed this Task Order No. 1 evidencing its issuance by
OWNER and acceptance by ENGINEER.
CAROLLO ENGINEERS, OWNE
A P ession Corporation
B By: r
Patrick C. White, Principal Robert D. Corrie, Mayor
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By: ~ c~ AttesP. -
G ry .Deis, Principal =' SEAL V~&Iliam .Berg Jr. i Clerk
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Exhibit B
CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2002
Boise, Idaho
Hourly Rate
Engineers/Scientists (EIS)
E/S I $75.00
E/S II 87.00
E/S III 108.00
E/S IV 120.00
E/S V 131.00
E/S VI 143.00
E/S VII 154.00
E/S VIII 169.00
Principal 176.00
Engineering Aides (EA)
EA I 52.00
EA II 59.00
EA III 72.00
EA IV 78.00
EA V 86.00
EA VI 107.00
EA VII 120.00
Engineering Technicians (ET)
ET I 58.00
ET II 61.00
ET III 65.00
ET IV 69.00
ETV 76.00
ET VI 88.00
ET VII 100.00
ET VIII 120.00
Support Staff
Office Aides 37.00
Clerical 55.00
Word Processors 65.00
Project Equipment Communication Expense 5.77
(PECE) Per DL Hour
Travel and Subsistence at cost
Mileage .36/mile
Subconsultant Cost + 10%
Other Direct Costs Cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
H:\ClientWleridian_BOI1Facility Plan\Contracts\OwnerWttachB.doc