HomeMy WebLinkAboutProfessional Service Agreement with Greene Fire for Fire Inspection Services~;i~E IDIAN~-
Public ~ D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Brent Bjornson -Building Services
DATE: November 9, 2009
SUBJECT: Professional Services Contract for Greene Fire Protection (Fire)
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
I. RECOMMENDED ACTION
A. Move to:
1. Approve the new professional services contract for Greene Fire Protection,
and authorize the Mayor to sign and City Clerk to attest.
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
Bruce Freckleton, Development Services Manager 489-0362
Brent Bjornson, Building Services Inspection Coordinator 489-0304
III. DESCRIPTION
A. Back~xound
Building Services has collaboratively worked with the City of Meridian Legal
Department to write five new professional services contracts for the contract plan
review and inspection consultants in Meridian Building Services. Included are:
Structural, Electrical, Plumbing, Fire and Mechanical. Each respective contract
holder has recently accepted and signed the new contracts.
The collaborative effort was a lengthy process. After work with Legal and
meeting with the contract holder additional modifications and adjustments were
required with more review, meetings and discussion.
Page 1 of 4
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V. FINANCIAL IMPACT
Payment of Contract and Inspection Fees shall be made by the 10~' of each month
according to the value placed on the building permits and based upon the following
pay schedule:
a.) 70% of the Commercial Fire Code Plan Review Fees that are collected
annually.
b.) 70% of the permit fees collected annually for:
1. Cooking hood fire extinguishing systems
2. Commercial Fire Alarm Systems
3. Commercial Fire Sprinkler Systems
4. Fire Sprinkler Systems for Commercial Tenant Improvements, Remodels
and upgrades.
5. Underground Tank Installations
6. Hazardous Material Storage Review & Inspection
7. High Pile Combustible Storage Review & Inspection
c.) Re-Inspection Fees:
90% of the fee collected for the first hour, and 65% for any time thereafter
for re-inspections as a result ofnon-compliance. Fees shall be based on the
current Meridian Building Services Fire Fee Schedule adopted by Meridian
City Council.
The above schedule has not changed from that of previous contract.
VI. TIME CONSTRAINTS
There are no specific time constraints with the review and approval of these five
contracts other than to retain the existing services if approved. As stated previously,
all five are three year contracts for the time period beginning October 1, 2008
through September 30, 2011.
Approval of Division Manager: ~ 1 ~ ~~ c1
Bruce Frec eton, v. ervices Manager Date
Page 4 of 4
~ - r
Greene Fire Protection ~ Safetyr.~' ervices
P.t). Box 7303
Meridian, Idaho 83b42
Phone: 208.841.0194 Fax: 208.887.1 ~9~
To: Ciiy of Meridian
From: hick Jackson -Greene Fire Protection and Safety Services
Date: November 1 l , 2U09
]have responsibility for the fire code plan review and fire inspections for the City of 1Vl~ridiari as
stated and agreed to in the most recent contract. Below are the individuals that l use to assist me
in the timely completion of work as specified in the contract:
1. Mindi Smith-Feguison -Performs data entry for the inspections reports that I provide her
upon completion of the fire inspections. She is aware flint this work is to be perform
on her own time and within contract deadlines.
2. Jeremy Greene -Fire inspections
3. Cal Clevenger -Fire inspections
4. Rich Greene --Fire inspections
5. Troy Cobbley -Fire sprinkler~fre alarm plan review
6: Bryan Johnson -Fire sprinkler. plan review
All of the individuals are qualified to perform professionally and competently in their respective
areas of expertise. All will be required to maintain or obtain the level of certification required as
stated in the contract.
My goal is to provide to the City of Meridian with highly professional and timely services.
.Rick kson
President -Greene Fire Protection and Safety Services
_. s
E IDIAN~~--
i~a~~~
Meridian Building Services
Meridian City Hall, Suite 102
33 E. Broadway Avenue
Meridian, Idaho 83642
Ph: (208) 887-2211
Fax: (208) 887-1297
www.meridiancity.org
November 12, 2009
Rick Jackson/Greene Fire Protection Services
PO Box 1303
Meridian, Idaho 83642
Rick,
I have received and hereby acknowledge your letter dated 11/11/2009 in which you have
stated the sub contract working relationships you currently maintain while serving the City
of Meridian.
Your letter serves as your intent per page 6 section 11 of your Personal Services Contract
for the effort of work in this contract that you are having others perform.
This Personal Services Contract was signed and notarized on October 27, 2009 by yourself
and the City of Meridian City Clerks Office.
Sincerely,
Brent A.
Meridian Iding Services
33 E. Broadw ;<-#~
Meridian, Idaho 83642
PROFESSIONAL SERVICES CONTRACT
BETWEEN: CITY OF MERIDIAN, IDAHO, an Idaho Municipal
Corporation, hereinafter "City"
AND: GREENE FIRE PROTECTION AND SAFETY
SERVICES., an Idaho corporation, hereinafter "Contractor."
DATED: This ~ d y of ~ 2009.
PREMISES:
Whereas, the City of Meridian provides fire inspection services and fire plan reviews
for structures constructed within the City of Meridian. Fire plan reviews are required
to be performed prior to permit issuance.
2. Whereas, the City desires to facilitate the provision of those services by using the
personal services of Greene Fire Protection and Safety Services; and
3. Whereas, the Contractor has been providing such services to the City and is willing
and able to continue to provide such services; and
4. Whereas, the City is authorized to obtain, by contract, the services necessary to
conduct fire inspections and fire plan reviews. Fire plan reviews are required to be
performed prior to permit issuance.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term. This contract shall become effective on October 1, 2008, and unless earlier
terminated or extended, shall expire on or before September 30, 2011.
2. Scope of Services.
(a) Contractor shall perform the necessary services in accordance with the
schedule as described in Exhibit "A" attached hereto and incorporated herein
by reference.
(b) Contractor shall also adhere to the performance expectations set forth in
Exhibit "B" attached hereto and incorporated herein by this reference.
(c) Contractor shall be considered an agent of the City and shall be required to do
the following when performing services under this agreement:
(i) Display aCity-issued photo identification badge.
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 1
(ii) The City shall provide business cards, at no cost to the Contractor, in a
format approved by the City. Business cards shall be available on
display in the Meridian Building Services lobby and provided during
field inspections as necessary.
(iii) While performing services for the City of Meridian, the Contractor, its
subcontractors, if any, and all employers working under this contract
shall not advertise on clothing or vehicles (logos, graphics, etc.) any
business other than Greene Fire Protection and Safety Services.
(iv) Wear appropriate clothing and safety gear to protect from personal
injury.
(d) Maintain current certifications as required by Idaho Code or applicable local
requirements. Rick Jackson shall maintain the following certifications in
active status with the International Code Council: 1) Building Plans Examiner
2) Fire Plans Examiner 3) Fire Inspector II . Any additional employees of
Greene Fire Protection shall be certified as a Fire Inspector II as a minimum at
the time of employment or obtain such certification within 6 months of hire. If
any employee is obtaining certification during the first six months the
employee(s) will be working under the direct supervision and responsibility of
Rick Jackson during such time.
3. Prohibited Work. Contractor shall not perform any work under the guise of another
business entity, personally or professionally, on any property that is inspected by the
Contractor. This shall apply to any work that falls under the inspection
responsibilities of the Contractor as contemplated by this agreement. The contractor is
strictly prohibited from referring any work to themselves or a company that they are
associated with personally or professionally that is in any way related to their duties
under this Agreement. Furthermore, when Contractor is occupying a City office, or
otherwise working at a City facility, Contractor's time shall be dedicated exclusively
to the work contemplated under this Agreement. A violation of this condition can be
considered grounds for immediate termination of this Agreement.
4. Compliance With Applicable Law and City Policies.
(a) Contractor shall comply with all Federal, state, city, and local laws and
ordinances applicable to the work under this contract, including, without
limitation, the provisions of Idaho Administrative Rules and the rules and
interpretations of the State of Idaho Division of Building Safety.
(b) Contractor shall adhere to all City policies pertaining to workplace conduct,
including but not limited policies related to use of City Equipment, Drug and
Alcohol Policy, and Safety Policy.
5. Reporting. Contractor agrees to prepare and furnish such reports and data as maybe
required by the City. Contractor agrees to, and does hereby grant the City the right to
reproduce, use and disclose for City purposes, all or any part of the reports, data,
technical information and client information furnished to the City under this contract.
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 2
Any information or data which comes into possession of Contractor in connection
with services provided under this agreement shall become City information and shall
not be disclosed by Contractor to anyone outside the City, unless the requester
complies with the Idaho Public Records Act.
6. Records Maintenance; Access. Contractor agrees that services provided under this
contract by Contractor, facilities used in conjunction with such services, client
records, Contractor's policies, procedures, performance data, and other similar
documents and records of Contractor that pertain, or may pertain, to services under
this contract shall be kept at the office space provided by City and shall be open for
inspection by the City, or its agents, at any reasonable time during business hours.
Contractor agrees to retain such records and documents for the period specified in the
City of Meridian's records retention schedule, or such longer period as may be
required by Idaho Code § 50-907.
7. Payment of Contract and Inspection Fees shall be made by the 10th of each
month according to the value placed on the fire permits/plan reviews and based
upon the following pay schedule:
(a) 70% of the Commercial Fire Code Plan Review Fees that are collected
annually.
(b) 70% of the permit fees collected annually for:
1. Cooking hood fire extinguishing systems
2. Commercial Fire Alarm Systems
3. Commercial Fire Sprinkler Systems
4. Fire Sprinkler Systems for Commercial Tenant Improvements, Remodels
and Upgrades
5. Underground Tank Installations
6. Hazardous Material Storage Review & Inspection
7. High Pile Combustible Storage Review & Inspection
(c) Re-Inspection Fees:
1. 90% of the fee collected for the first hour, and 65% for any time thereafter
for re-inspections as a result ofnon-compliance. Fees shall be based on the
current Meridian Building Services Fire Fee Schedule adopted by Meridian
City Council.
The City of Meridian agrees to provide office space, computers, telephone system,
inspection tags, permit notices, business cards and clerical support, as may be
necessary to assist contractor in the issuance of permits, receiving and distributing
fire inspection requests and public assistance. The contractor shall support and
enforce all adopted codes within the City of Meridian as well as the regulation of
design, construction, quality of materials, erection, installation, alteration, repair,
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 3
location, relocation, replacement, addition to, use of, maintenance of fire protection
systems, and collection of fees, and to carry out all of the regulations, provisions,
conditions and terms of the International Fire Code and the International Fire
Standazds, public assistance and/or other business transactions that would need to be
conducted by the Fire Protection Plans Examiner & Inspector that aze directly related
to providing services under this Contract. If the Contractor desires additional services
that aze not hereinabove provided by the City of Meridian, then those additional
services shall be at the sole cost and expense of the Contractor.
One soft-bound copy, of all adopted codes and code commentary will be provided.
All other versions of adopted codes (including but not limited to specialty books,
loose leaf, and electronic) as desired by contractor, shall be provided at the sole cost
and expense of the contractor. The code reference materials described herein will be
located in one central location in Meridian Building Services for all inspection
disciplines to utilize.
8. Termination
(a) All or part of this contract may be terminated by mutual consent of both
parties in writing.
(b) If Rick Jackson ceases to act as the Fire Protection Plans Examiner &
Inspector for the City of Meridian, as outlined below, then this contract shall
immediately be terminated and become null and void.
(c) In addition, City may terminate or modify this contract, in whole or in part,
effective immediately upon delivery of written notice to Contractor, or at such
later date as may be established by City under the following conditions:
(i) If Federal or state regulations or guidelines aze modified, changed, or
interpreted in such a way that the services are no longer allowable or
appropriate for purchase under this contract;
(ii) If any professional license, insurance, bond or certificate required by
law, regulation or this contract to beheld by Contractor to provide the
services required by this contract, is for any reason denied, revoked,
suspended, or not renewed;
(iii) If City has evidence that Contractor in the course of its duties herein
has endangered or is endangering the health and safety of clients,
residents, staff or the public;
(iv) Falsification of records by Contractor;
(v) Failure of the Contractor to comply with the provisions of this contract
and all applicable Federal, state or local laws and rules, including
applicable building codes and Idaho Administrative Rules.
(vi) If Contractor fails to provide services as set forth in Exhibit "A";
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 4
(vii) If Contractor fails to provide services called for by this contract within
the times specified on Exhibit "A";
(viii) If Contractor fails to adhere to the performance expectations set forth
in Exhibit "B"
(viii) If Contractor or its agents engage in fraud, dishonesty, or any other act
of misconduct in the performance of this contract;
(ix) If continued or repeated justifiable, documented complaints are made
against Contractor or its agents for: (a) failure to provide services
specified on Exhibit "A"; or (b) perform their duties in a courteous and
professional manner;
(x) If the City Council determines that termination of the contract is in the
best interests of the City, including but not limited to a determination
by the City Council that the obligations under this agreement would
violate Article VIII, Section 3 of the Idaho Constitution as a result of
the City's failure, neglect, or refusal to appropriate sufficient funds as
may be required for City to continue to perform its obligations under
this agreement.
(d) Time is of the essence of Contractor's performance of each and every
obligation and duty under this Agreement. City, by written notice to
Contractor of default or breach may terminate the whole or part of this
contract:
(i) If Contractor fails to provide services called for by this contract within
the time specified herein or any extension thereof; or
(ii) If Contractor fails to perform any of the provisions of this contract, or
so fails to pursue the work as to endanger performance of this contract
in accordance with its terms, and after receipt of written notice from
City fails to correct such failures within 14 calendar days or other
period as specified.
The rights and remedies provided above are not exclusive and are in addition to any
other rights and remedies provided by law or under this contract. A waiver by City of
any rights, remedies or provisions provided in this contract or by law, is not a waiver
by City of any other rights, remedies or provisions, whether or not similar, nor shall
any waiver in one instance constitute a waiver in any other instance or constitute a
continuing waiver. City shall not have to reinstate any provisions of this contract
following a waiver for the provision to be effective in any other instance.
9. Designated Fire Protection Inspection Official. Greene Fire Protection & Safety
Services, acknowledges that Rick Jackson is designated as the Fire Protection Plans
Examiner & Inspector for Contractor with the primary responsibility for providing
and performing all duties required under this contract for the City of Meridian. If for
any reason Rick Jackson fails or ceases to continue as the Fire Protection Plans
Examiner & Inspector for the City or Meridian, Contractor shall be required to give
notice to the City of Meridian.
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 5
10. Independent Contractor. Contractor is not an officer or employee of the City.
Contractor is engaged as an independent contractor, and will be so deemed for
purposes of the following:
(a) Contractor will be responsible for payment of any Federal or state taxes
required as a result of this contract.
(b) Contractor is not entitled to any benefits generally granted to City employees.
Without limitation, but by way of illustration, the benefits which are not
intended to be extended by this contract to the Contractor are: vacation,
holiday, sick, or other leaves of pay; medical or dental insurance; or,
retirement benefits.
(c) Contractor is an independent contractor for purposes of the Idaho Workers'
Compensation laws, and shall comply with all applicable Workers'
Compensation insurance requirements.
(d) Substantially all necessary tools, equipment, supplies and all other
administrative support expenses will be furnished by the Contractor, with the
exception of the items to be furnished by City as set forth in Article 7.
(e) Contractor will not be eligible for any Federal Social Security, State
Workman's Compensation or unemployment insurance payment from the City
or charged to City's account.
1 1. Subcontracts and Assignments; Successors in Interest. To insure the appropriate,
uninterrupted, adequate and timely service to the residents of the City of Meridian,
Contractor shall not enter into any contracts or subcontracts for any of the work
required by this contract, or assign or transfer any of its interest in this contract,
without the prior written consent of the City. City may withhold its consent to
assignment, succession or other transfer of Contractor's rights and responsibilities
under this Contract, when City, in its reasonable discretion, determines that the
proposed assignment or transfer would not serve the bests interests of the citizens of
Meridian.
The provisions of this contract shall be binding upon and shall inure to the benefit of
the parties hereto, and their respective subcontractors, agents, successors and assigns,
if any.
12. Transition. In the event this contract is terminated, or is not renewed or extended,
the parties agree that a period of transition will be necessary to assure adequate
protection of the public and continuity of service to contractors. Contractor agrees
that for thirty (30) days after termination of this agreement, it will provide such
services as are requested by City. During the thirty (30) day period, City will
compensate Contractor $75.00 per hour for each hour worked. Contractor will submit
detailed billings, including time records containing: date, service, personnel
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 6
information, and time expended (recorded in one-quarter hour increments). Payment
will be made no later than the 15th of the month for billing statements submitted not
later than the first day of that month.
13. Insurance and Bonding.
(a) General Liability Insurance. Contractor will have in place liability coverage
while serving the City pursuant to this contract. Contractor shall obtain and,
at all times, keep in effect comprehensive general liability insurance with a
combined single limit not less than $1,000,000 or the equivalent for property
damage and bodily injury or death per occurrence. In the event a unilateral
cancellation or restriction by the insurance company of the insurance policy
referred to in this paragraph, Contractor shall immediately notify City orally
and then in writing within three (3) days. City has the right to suspend
portions or all of the services, operations and duties due under this contract if
Contractor's general liability insurance is revoked, cancelled, expires or
Contractor is otherwise without general liability insurance. Contractor will be
afforded a reasonable time to obtain insurance. If Contractor can not obtain
insurance within a reasonable time, City may terminate this contract.
(b) Automobile Liability Insurance. Contractor shall obtain, at Contractor's
expense, and maintain in effect during this Contract, Automobile Liability
Insurance with a combined single limit per occurrence of not less than
$500,000 naming the City of Meridian as an additional insured.
(c) Additional Insured. Contractor shall name the City, its officers, employees,
and agents as Additional Insured on any insurance policies required herein
only with respect to Contractor's activities being performed under this
Contract. Such insurance shall be evidenced by a Certificate of Insurance,
issued by an insurance company licensed to do business in the State of Idaho
(ACO1tD Form 27), containing a 30-day Notice of Cancellation endorsement
and shall be forwarded to City.
(d) Error and Omission Insurance. Contractor shall maintain error and
omission or professional liability insurance for the services under this contract
in an amount not less than $500,000 per occurrence.
(e) Worker's Compensation Insurance. Contract shall comply with all
applicable Workers' compensation insurance requirements of the State of
Idaho.
(f) Proof of Insurance. Certificates of Insurance (ACO1tD Form 27 or
equivalent) shall be provided for all required coverages and furnished to the
City Clerk and a copy to the Building Plans and Inspection Coordinator.
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 7
14. Indemnity. Contractor shall defend, save, hold harmless, and indemnify the City, its
officers, employees, agents, and members, from all claims, suits, actions or costs
including attorney fees and costs of defense resulting from or arising out of the work
performed under this contract and arising from the sole or joint negligence of the
Contractor. Likewise, subject to the limits of the Idaho Torts Claims Act, City shall
save, hold harmless and indemnify Contractor from all claims, suits, actions or costs,
including attorney fees and costs of defense resulting or arising out of this contract
and arising from the sole negligence of City.
15. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City of Meridian
Building Services
33 E. Broadway Avenue
Meridian, Idaho 83642
Greene Fire Protection and Safety Services
PO Box 1303
Meridian, Idaho 83642
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
16. Nondiscrimination. Contractor agrees that it shall not discriminate against any
person in the performance of this contract, on the grounds of race, color, creed,
national origin, sex, marital status, disability or age.
17. Attorney Fees. In the event an action, suit, or proceeding, including appeal
therefrom, is brought for failure to observe any of the terms of this contract, the non-
prevailingparty shall be responsible for the prevailing party's attorney's fees,
expenses, costs, and disbursements for said action, suit, proceeding or appeal.
18. Governing Law; Jurisdiction; Venue. This contract shall be governed and
construed in accordance with the laws of the State of Idaho without resort to any
jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding between the City and Contractor that arises from or relates to this contract
shall be brought and conducted solely and exclusively with the Fourth Judicial
District Court of Ada County for the State of Idaho. Provided, however, if the claim
must be brought in a federal forum, then it shall be brought and conducted
exclusively within the United States District Court for Idaho.
19. Subject Employers. The Contractor, its subcontractors, if any, and all employers
working under this contract are subject employers under the Idaho Worker's
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 8
Compensation Law and shall comply with said law, which requires them to provide
worker's compensation coverage for all their subject workers.
20. Amendments. The terms of this Contract maybe amended upon the mutual consent
of the parties. Contractor expressly agrees to amendments which may be necessary
from time to time to incorporate changes or provisions required by law or the
Division.
21. Severability. The terms of this Contract are severable and a determination by an
appropriate body having jurisdiction over the subject matter of this Contract that
results in the invalidity of any part, shall not affect the remainder of this Contract.
Dated this ~~ day of r , 2009.
GREENE FIRE PROTECTION AND SAFETY
SERVICES
B
RICK JACK
CITY OF MERIDIAN
BY:
TAMMY e EERD, MAYOR
Attest:
JAYCE L. HOLMAN, CITY CLERK
Contract for Professional Services, Greene Fire Protection and Safety Services
Page 9
STATE OF IDAHO, )
ss:
County of Ada, )
On this ~ day of N~~~e.R , 2009, before me, the undersigned, a
Notary Public in and for said State, personally appeared RICK JACKSON, known or
identified to me to be the representative of Greene Fire Protection and Safety Services., and
whose name is subscribed to the within instrument, and acknowledged to me that he executed
the same for Greene Fire Protection and Safety Services.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal
the day and year in this certificate first above written.
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IDAHO, )
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County of Ada,
Notary P lic for Idaho
Residing at: ~o v,-P , 1 ~
My Commission Expires: ~/-/ - 201
On this .~~ day of ~qv exY,bcX , 2009, before me, the undersigned, a
Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE
L. HOLMAN, known or identified to me to be the Mayor and City Clerk, respectively, for
the City of Meridian, and the persons whose names are subscribed to the within instrument,
and acknowledged to me that they executed the same on behalf of the City of Meridian.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal
the day and year in this certificate first above written.
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Contract for Professional Services, Greene Fire Protection and Safety Services
Page 10
EXHIBIT "A"
SERVICES TO BE PERFORMED BY GREENS FIRE PROTECTION AND
SAFETY SERVICES
1. Computerized Permit Tracking Program. Contractor shall perform all data
entry related to field inspections into the City of Meridian's computer permit
tracking database for all types of fire permit inspection requests received. This
shall include specific inspection notes, pass/fail status, final inspection status and
include re-inspection entries and specify regular or double re-inspection fees if
required. The data entry for every fire related inspection shall be entered into the
tracking database daily.
2. Public Office. Contractor shall maintain regular business hours and/or be
available by telephone, located at 33 E. Broadway Avenue, Suite 102, Meridian,
Idaho. Business hours are from 8:00 am to 5:00 pm, Monday through Friday,
except holidays or as determined by Building Services through the City of
Meridian.
,.,~
3. • Coordination. Contractor shall mutually coordinate any required plan reviews
"with the City Planning officials and Public Works officials. Field inspections will
verify and incorporate the requirements of plan review. Plan review shall be
performed before permits are issued.
4. Conflicts. Contractor shall report to the Building Plans and Inspection
Coordinator any potential conflicts of interest it may have relative to a
construction project.
5. Administration and Enforcement of Codes and City Ordinances. Contractor
shall enforce and comply with building code provisions a.s maybe codified or
ordained by the City.
Contractor shall assist the City in enforcing its fire codes, and other ordinances
related to building sites, and building uses. Contractor shall report to the City of
Meridian Building Plans and Inspection Coordinator any observed violations of
the City's planning and zoning ordinances, or other ordinances of which
Contractor has knowledge as well as the current code adopted by the City of
Meridian.
6. Organization of Contractor. City shall be apprised in writing of Contractor's
corporate organization and name of Directors at all times. All personnel will
possess the appropriate inspection certifications. A list of personnel assigned to
perform duties under this contract will be given to the Building Plans and
Inspection Coordinator and updated in writing as any changes are made.
Exhibit "A" -Page 2
7. Performance of Services and Duties. Contractor shall ensure that he interprets
all applicable codes reasonably and impartially. In addition, Contractor shall
ensure that all of its personnel and subcontractors perform all duties required
under this contract in a courteous and professional manner. Contractor is directly
responsible to, and reports to, the Building Plans and Inspection Coordinator.
8. Disaster and Emergency Within the City of Meridian. If an emergency,
natural disaster, enemy attack or other major incident exists within the City of
Meridian, Contractor shall provide services as follows: field assessment and
inspections of damage to private and public property, collect damage information,
assist in the compilation of damage assessment reports, assist in the completion of
a disaster summary outline, review building codes for possible improvements, and
assimilate information on damage to private, public structures and businesses and
any other services for initial damage assessment under the Ada County
Emergency Operations Plan - -Damage Assessment Annex. City will
compensate Contractor $75.00 per hour for each hour worked. Contractor will
submit detailed billings, including time records containing: date, service,
personnel information, and time expended (recorded in one-quarter hour
increments). Payment will be made no later than the 15th of the month for billing
statements submitted not later than the first day of that month.
At the discretion of the City, any state and federal financial assistance to the City
for the above services will be applied for and paid to the Contractor.
9. Staffing Levels. Contractor agrees to staff this contract with sufficient qualified
personnel to allow City to provide timely inspections and reviews of building
projects in the City. The following performance standards are expected:
Commercial fire plan review:
(a) New Construction - No more than 10 working days after receipt of
complete application.
(b) Tenant Improvement fire plan review - 5 working days after receipt
of complete application.
(c) Sprinkler & Fire Alarm Plan Review: - 5 working days after receipt
of complete application.
(d) Plan Reviews for items described previously on pane 3, number 7
(items 1 through 7) - 5 working days after receipt of complete
application.
(e) Fast track plan reviews (minor tenant improvement applicationsZ
No more than 3 working days after receipt of complete application.
Exhibit "A" -Page 3
10. Performance Standards. The following performance standards are expected:
a) Every City of Meridian field inspection requested before 8:OOam
(MST) shall be performed that business day between 8:OOam and 5:00
pm. If the request is received on anon-business day, the inspection
will be performed the next business day. All inspection requests will
be received as AM or PM (morning or afternoon) for any business day.
'The inspector shall perform all AM/PM inspection requests as such.
b) Contractor shall be available in-person for all scheduled in office
consultations or meetings scheduled by City of Meridian employees
through the City of Meridian Building Services located at 33 E.
Broadway Avenue, Suite 102, Meridian, Idaho. Business hours are
from 8:00 am to 5:00 pm, Monday through Friday, except holidays or
as determined by Building Services through the City of Meridian.
c) If the Contractor desires additional services that are not here in
above provided by the City of Meridian, then those additional services
shall be at the sole cost and expense of the Contractor.
11. Mobile Communications. Contractor will provide its personnel, at its own
expense and maintain at their own expense, cellular telephones with voice
messaging.
Exhibit "A" -Page 4
EXHIBIT "B"
Performance Expectations for Contract Inspectors
An emphasis needs to be placed on the adherence to the Cites organizational values. These
four values, and corresponding behaviors, were identified by the City as significant and vital to the
success of the City as a whole. Therefore they are something that you as contractors working for
the city are expected to adhere to.
^ Customer Service
^ Accountability
^ Respect
^ Excellence
1. Customer Service:
We will respond to customers in a genuine, positive, and timely manner. Interactions will be
solution oriented, where staff meets and exceeds expectations by listening to customers and
following through on their requests.
• Timeliness -Respond to requests in a timely manner.
• Smile -Smile and present an open, polite, and approachable persona.
• Composure -Maintain composure under difficult circumstances.
• Information -Share information regarding the customer's concern.
• Honesty - Be honest regarding what you can do in accordance with City guidelines
• Listening -Listen patiently and then summarize your conversation to make sure you fully
understand the concern.
• Solutions - If you cannot assist the customer, advise them who will address their
concern, and route the concern to the appropriate person.
• Follow-up -Follow-up with customers.
2. Accountability:
We understand our role in the organizational team, know our jobs, and accept that each of us
is responsible for our own work, choices, and actions.
Accept responsibility for your actions
Actively participate as a team member
o Assistance -Assist co-workers when appropriate
o Collaboration -Collaborate with others to achieve common goals
o Mentoring - Be a positive mentor to those who have less experience -share
your knowledge
Enjoy your job and do it well
o LegaVEthical -Make legal and ethical decisions consistent with City guidelines,
rules, policies, and procedures.
o Update -Provide accurate and current information regarding: work progress and
deadlines, expectations and priorities, and accomplishments.
o Education - Develop personal knowledge through continued training and
education on current trends and practices. Provide these opportunities to your
staff as appropriate.
o Order -Maintain workplace and/or city property in working order.
o Reporting - Promptly report supply needs, defective or malfunctioning
equipment, and/or damage to City property.
o Accept -Accept challenging new tasks.
o Attitude - Bring a positive attitude to work.
Exhibit "B" -Page 1
... ,
3. Respect:
We will be trustworthy and courteous. We acknowledge and accept people with diverse
opinions and backgrounds.
Treat people as you would want to be treated.
o Acknowledgment -Acknowledge another's presence even if you can't help them
right then.
o Fairness -Treat all customers and co-workers fairly and equally.
o Politeness -Speak politely and listen to what that person has to say.
o Communicate -Communicate with enthusiasm, empathy, and patience.
o Gossip -Respect people's privacy - do not gossip or pass information of a
confidential nature.
o Respect City policies by understanding and taking ownership in those policies.
4. Excellence:
We will be professional beyond the parameters of the job while being creative, innovative,
flexible, and adaptable to community needs.
Demonstrate ability to be creative, innovative, and flexible.
o Creativity -Think outside the box to solve problems
o Challenge -Meet new challenges and be open to change
o Initiative -Take initiative to start and/or recommend projects
o Improvement -Increase efficiency as well as effectiveness by looking for ways to
improve processes.
o Feedback -Provide feedback regarding proposed changes.
o Adapt -Make personal adjustments to accommodate changes in your work
environment.
Acknowledge exemplary behavior and pertormance.
Exhibit "B" -Page 2