HomeMy WebLinkAboutTask Order No. 10060a with Brown & Caldwell for Reclaimed Water Booster Station and Reservoir Project Development~~i~E IDIAN~--
Public ~ DA H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Dolsby, Assistant City Engineer
DATE: 10/29/09
Mayor Tammy de Weerd
esy eeoneil Membefa
KeRh Blyd
Brad Hoaglun
Charier Rountree
Dwtd Zaremba
SUBJECT: TASK ORDER 10060A FOR RECLAIMED WATER BOOSTER STATION
AND RESERVOIR PROJECT DEVELOPMENT AND REQUEST FOR
PROPOSALS
I. RECOMMENDED ACTION
A. Move to:
1. Approve Task Order 10060A with Brown and Caldwell for the Reclaimed
Water Booster Station and Reservoir Project Development and Request for
Proposals pursuant to the Master Agreement executed December 12, 2006 9
for anot-to-exceed cost of $7,500.
2. Authorize the Mayor to sign the agreement.
Q. DEPARTMENT CONTACT PERSONS
Place names, titles, and phone numbers of the Persons involved in Descending Order:
Tom Barry, Director of Public Works 489-0372
Warren Stewart, PW Engineering Manager 489-0350
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
III. DESCRIPTION
A. Background
Development of the Heroes Park water reuse program and the Citywide permit
application laid much of the conceptual groundwork for building a reclaimed
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water program. In conjunction with the Reclaimed Water Master Plan, this
project will provide much of the backbone that is necessary to expand the
Reclaimed Water Program in the City of Meridian.
B. Proposed Project
This task order will provide the City of Meridian with a design build proposal
from Brown and Caldwell for the Reclaimed Water Booster Station and Reservoir
Project. The intent of the design build process is to condense the project timeline
and find efficiencies during the construction.
C. Consultant Selection
The consultant selected for this project chosen due to their familiarity with the
project, immediate availability and quality of the work they have completed in the
past.
IV. IMPACT
A. Strategic Impact:
This activity aligns with our department's vision of recycling and/or reusing 80%
of the waste stream utilizing water reclamation.
B. Service/Delivery Impact:
This will provide the proposal for the project that will provide the backbone for
the reclaimed water program in the City of Meridian. The reservoir and booster
station will provide pressurized reclaimed water to northwest to areas such as
subdivisions, golf courses, parks and the Ten Mile Interchange landscaping.
C. Fiscal Impact:
Project Costs
Consultant Agreement Time and Materials Not-to-exceed $7,500
Total Time and Materials Not-to-exceed $7,500
Project Funding
Project will be funded from Reclaimed Water Booster Station and Reservoir
(3590-96172) $7,500
V. ALTERNATIVES
A. The City could choose to complete this work in house. This would delay the
advertisement of the design build RFP several weeks due to the lack of staff
time to commit to this effort.
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B. The City could put out an RFP to select a consultant to complete the design
work followed by the public bidding process to select a contractor to complete
the construction. Due to the timeframes associated with this process, this
would delay the completion of the construction several months and the City
would have to find an alternate method to irrigate with reclaimed water next
summer.
VI.
VII.
TIlVIE CONSTRAINTS
Council's approval will allow the City to get the design build RFP for this project
advertised and awarded in a timely fashion.
LIST OF ATTACHMENTS
A. Task Order 10060A with Brown and Caldwell for Reclaimed Water Booster
Station and Reservoir Project Development and Request for Proposals
Approved for Council Agenda:
Tom Barry, Director of Public Works
Date
Page 3 of 3
PURCHASING AGENT
33 E. Broadway Ave, Meridian, ID 83642
Phone: (208) 489-0417
Fax: (208) 887-4813
TASK ORDER NO. 10060A
Between
CITY OF MERIDIAN
AND
BROWN AND CALDWELL
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement between the above mentioned parties
dated December 12, 2006.
Reclaimed Water Booster Station and Reservoir Project
Development and Request for Proposals Task Order 100~OA
SCOPE OF SERVICES 54-051364.001
Task 1 -Project Definiti®n and Request f®r Proposals
Brown and Caldwell will develop the conceptual definition of the Reclaimed Water Booster Station
and Reservoir project to include in the Request for Proposals (RFP). The conceptual definition will
include the reservoir tanks siting, pump station, hypochlorite feed system, and initial layout of
facilities. Brown and Caldwell will develop the conceptual size of the reservoir tank to be included
in the description. Brown and Caldwell will assist the City with preparing the RFP for a
design/build project which will include:
® Introductory Information;
• Design/Build Proposal Requirements;
• Contracting Requirements;
® Stormwater Pollution Prevention Requirements; and
• Conceptual Documents.
Deliverables
® Draft digital RFP for City review and comment.
• Final digital RFP.
TIME OF PERFORMANCE
The following presents a schedule to complete the tasks described in the scope of work.
Project Definition and RFP Development I Draft by October 21, 2009
Final RFP Document I Within 3 days of receipt of City comments
COMPENSATION
The following table provides a summary fee estimate for the scope of services proposed in this
task order. The fee estimate is based on the assumptions developed from our conversations with
City staff. These assumptions are presented in the following section. Brown and Caldwell
proposes conducting this work on atime-and-materials basis with~a multiplier of 3.2 applied to our
direct labor rates and a 10 percent mark-up on materials and supplies used as part of this effort.
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Project Definition and RFP Development ~ $7,500
ASSUMPTIONS
The following assumptions were made in preparation of the scope of work and fee estimate:
• The cost presented in the fee table is on atime-and-materials basis, not to exceed $7,500.
Should Brown and Caldwell approach the $7,500 budget for the project, we will notify the
City and decide on requirements for additional funds, if needed.
• Brown and Caldwell has relied on information provided by the City to prepare the technical
portion of the RFP.
CITY OF MERIDIAN BROWN AND CALDWELL
BY: -
TAMMY de W RD, MAYOR Jeffrey S. Jo ns n
Dated: ~ ~ 'Z`1 "' ~~ Dated: ~B/ Z~/a~
Approved by City Council: ~ ~ ~Z'i ~~~
Attest:
JAYCEE L. LMAN, CITY CLERK
Approved s to t
BY:
KEIT ATT , P CHASING AGENT
Dated: ~ ~ ~ t' IO '
Department Approval
BY:
TITLE: 115S-iiS'I"~ C ~~ ~Q~~~
Dated: l~lL'~ ~q