HomeMy WebLinkAboutTask Order No. 10138 with CH2M Hill, Inc. for WWTP Air Quality Permit Engineering and Design~~i~E IDIAN~-
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Dolsby, Assistant City Engineer
DATE: 10/29/09
SUBJECT: TASK ORDER 10138 FOR WWTP AIR QUALITY PERMIT
ENGINEERING AND DESIGN
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
etty CeaneU MembeNr
Keith Btrd
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve Task Order 10138 with CH2M HILL for the WWTP Air Quality
Permit Engineering and Design pursuant to the Master Agreement executed
December 12, 2006 for anot-to-exceed cost of $23,975.90.
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Place names, titles, and phone numbers of the Persons involved in Descending Order:
Tom Barry, Director of Public Works 489-0372
Warren Stewart, PW Engineering Manager 489-0350
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
III. DESCRIPTION
A. Background
The City of Meridian recently received an Air Quality Permit-to-Construct (PTC)
from the Idaho Department of Environmental Quality (IDEQ) for the Wastewater
Treatment Plant (WWTP) located at 3401 N. Ten Mile Road in Meridian, Idaho.
The air quality PTC requires an air quality operation and maintenance manual and
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monitoring equipment for operating the anaerobic digesters, biogas boilers, and
candlestick flare.
B. Proposed Project
This task order will enable CH2M HILL to develop the air quality operation and
maintenance manual and calibrate the Hydrogen Sulfide (H2S) and biogas flow
rate monitors for Boilers #2, #3, and #4, and the candlestick flare. In addition,
each of these monitors will be electrically connected to the existing SCADA
system.
C. Consultant Selection
The consultant selected for this project has completed the air quality permit
application that was the precursor to the acquisition of the air permit for the
wastewater treatment plant. This consultant was chosen due to their familiarity
with the project and quality of the work they have completed on this project.
IV. IMPACT
A. Strategic Im acct:
This activity aligns with our department's mission of providing modern and
reliable facilities.
B. Service/Deliver~pact:
This is the first Air Quality Permit for the City of Meridian's wastewater
treatment plant. The construction of the required improvements at the
wastewater treatment plant will increase the air quality and quality of life for the
residents of the City of Meridian.
C. Fiscallmpact:
Project Costs
Consultant Agreement Time and Materials Not-to-exceed $23,975.90
Total Time and Materials Not-to-exceed $23,975.90
Project Funding
Project will be funded from WWTP Consulting (3500-55103) $23,975.90
V. ALTERNATIVES
A. The City could choose not to construct the required improvements in the Air
Quality Permit-to-Construct (PTC) from IDEQ. This would result in a failure
Page 2 of 3
to meet the timelines identified in the permit. Outcomes of these delays could
manifest in fines and/or other enforcement actions from IDEQ.
B. City staff could apply for an extension and delay the construction of the
required improvements and completion of the air quality operation and
maintenance manual if funds are not available at the present time. The City
maybe able to get additional time to complete the requirements outlined in the
Air Quality Permit-to-Construct (PTC).
VI. TIME CONSTRAINTS
Council's approval will allow the City to meet the timelines outlined in the Air
Quality Permit-to-Construct (PTC).
VII. LIST OF ATTACHMENTS
A. Task Order 10138 with CH2M HILL for WWTP AIR QUALITY PERMIT
ENGINEERING AND DESIGN
Approved for Council
Tom Barry,'bir`ector of Public Works Date
Page 3 of 3
c
PURCHASING AGENT
33 E. Broadway Ave, Meridian, ID 83642
Phone: (208) 489-0417
Fax: (208) 887-4813
TASK ORDER NO. 10138
Between
CITY OF MERIDIAN
AND
CH2M HILL
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement between the above mentioned parties
dated December 12, 2006.
AIR QUALITY PERMIT ENGINEERING AND DESIGN
SCOPE OF SERVICES
Project Understanding
The City of Meridian (City) recently received an Air Quality Permit-to-Construct (PTC) from the
Idaho Department of Environmental Quality (IDEA) for the Waste Water Treatment Plant (WWTP)
located at 3401 N. Ten Mile Road in Meridian, Idaho. The air quality PTC requires monitoring
equipment for operating the anaerobic digesters, biogas boilers, and candlestick flare. Hydrogen
Sulfide (H2S) and biogas flow rate monitors will be installed, calibrated, maintained, and operated
for Boilers #2, #3, and #4, and the candlestick flare. In addition, each of these monitors will need to
be electrically connected to the existing SCADA system .
The PTC defines a 60-day requirement for development of an Operations and Maintenance (O&M)
manual and a 120-day requirement for the installation and calibration of an H2S monitor. The PTC,
however, does not identify a timeline for installing the biogas flow rate monitors. This task order
assumes the biogas flow rate monitors for the candlestick flare and each of the three boilers
(boilers #2, #3, #4) will be installed and calibrated within 120 days from issuance of the PTC. Note
that the biogas operation for boiler #2 is currently off-line but monitor installation and calibration will
also be provided for boiler #2.
The scope of work and estimated costs are presented below for the engineering and design
elements of the monitoring equipment.
7
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Scope of Work
CH2M HILL will perform tasks as outlined below.
Task 1 -Prepare Air Quality Operations and Maintenance (OB~M) Manual
To address the PTC requirements, CH2M HILL will prepare an air quality Operations and
Maintenance (O&M) manual which will describe the procedures to operate and maintain the
monitoring equipment associated with the boilers (boilers #2, #3, #4) and candlestick flare. The
procedures and specifications described in the O&M manual will address, at a minimum, the
following topics:
Biogas flow rate monitor:
• Standard operational procedure for flow-rate sampling,
• Frequency and method of calibration,
• Operational maintenance plan,
• Procedures for upset/breakdown conditions and for correcting equipment malfunctions, and
• Maximum flow rate
H2S monitor:
• Standard operational procedure for H2S concentration sampling,
• Frequency and method of calibration,
• Operational maintenance plan,
• Procedures for upset/breakdown conditions and for correcting equipment malfunctions,
Pilot Flame Detector
• Method of ensuring continuous operation,
• Operational maintenance,
• Procedure for pilot flame re-ignition, and
• Procedures for upset/breakdown conditions and for correcting equipment malfunctions.
The contents of the O&M manual will be based on manufacturer's specifications for each piece of
equipment.
Schedule
A draft air quality O&M manual will be submitted to WWTP personnel within 30 days of the City's
Notice to Proceed. Final issuance of the air quality O&M manual will be submitted to the City within
7 days of receipt of draft comments. The final deliverable will consist of a cover letter to IDEA,
three hard copies of the air quality O&M manual, and two electronic copies of the O&M manual on
CDs.
Task 2 -Electrical Engineering Controls
The electrical engineering and control design will support the air quality PTC requirements for the
biogas flow rate monitors and H2S monitoring equipment. DC Engineering will perform the work
associated with this task as detailed in their cost proposal to CH2M HILL dated October 7, 2009 -
Attachment C.
Assumptions
The monitoring equipment will be pre-purchased by the City.
DC Engineering will- provide assistance to specify the monitoring equipment to be pre-purchased.
Task 3-Project Management
CH2M HILL will prepare a monthly status report in a one page memorandum on the.progress of
the first two tasks of the project. A review meeting will be scheduled for Task 3 to discuss the Draft
O&M manual within 45 days of issuance of the final air quality permit. Comments will be addressed
and may be incorporated in the final issuance of the O&M manual.
Project management will consist of:
• supervising project staff,
• holding subcontractor staff coordination meetings with DC Engineering as required,
• documenting meeting decisions and action items,
• assigning activities to team members,
• monitoring project progress, including work completed, work remaining, budget expended,
schedule, estimated cost of work remaining, and estimated cost at completion,
• monitoring project activities for potential changes, anticipate changes when possible, and with
Owner approval, modify project tasks, budgets, and approach,
• preparing and submitting a monthly billing with backup documentation,
• performing project quality control reviews of deliverables on this project.
COMPENSATION
Level of Effort
The task level of effort estimates are summarized in the following table. CH2M HILL has developed
this level of effort estimate based on the work plan presented herein and assumptions stated
previously. The fees will be billed as time and material, and will not exceed the total amount below
without prior approval by the City.
Level of Effort
Task Description Total Task
1 Air Quality O&M Manual $7,659.48
2 Electronic Controls $13,125
3 Project Management $3,191.42
Summary -All Tasks $23,975.90
All costs will be billed as time and materials basis not to exceed the value above. All work will be
completed and costs will be billed in accordance with the Master Service Agreement dated
December 12, 2006.
CH2M HILL will complete task 1 within the 60-day O&M requirement of the issued IDEA air quality
permit.
S
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CITY OF MERIDIAN
BY: ~n
TAMM de /W/E~ (D/MAY~OjR
Dated: / 1/~0~ 7 ~ ~ / .~`~~
Approved by City Council: ~ ~Z `
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CH2M HILL
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Approved to ontent '~~f ~°f °1°""'Department Approval
BY: BY:
KEITH S, PU C ING AGENT
TITLE:
Dated: l ` ~ 1 ~ r ~ ~ Dated:
Attachment C
DC Engineering
~~ 440 E. Corporate Drive
Suite 103
ENGINEER / N G Meridian, Idaho 83642
Phone: 208288.2181
Fax 208.288.2182
October 7, 2009
Mr. Rick McCormick
CH2M HILL
322 East Front Street
Suite 200
Boise, Idaho 83702-7359
Subject: Meridian WWTP Air Quality Permit Compliance
Mr. Rick McCormick,
Thank you very much for the opportunity to propose on the Air Quality Permit Compliance Project.
The following is our proposed Scope of Service based on the information that you have provided
Project Understanding
We understand that this project will include the electricaUcontrol design to support the Air Quality
Permit Compliance at the Meridian W W'IP. The system will require monitoring the Bio-Gas
production and utilization of the plant on a continuous basis. The monitoring equipment will bepre-
purchased by the City of Meridian. DC Engineering will provide assistance specifying thepre-
purchased equipment. The electrical design will include power and controls for the monitoring system.
Programming of the PLC and Wonderware applications to provide indication and historical data of the
system will be completed under this contract. Construction administration services are included as well.
DC Engineering will develop a design build set of construction documents for use in obtaining pricing
from local contractors familiar with the W W~1'. The construction will be a separate task order.
Electrical Engineering
• Work with CH2M P7T T . to understand the process requiring the electrical facilitation.
• Provide the owner documentation to be used for per purchase of monitoring equipment and
assist with the pre-purchase process.
• Develop owner review and construction documents as required for the electrical power and
controls installation.
• Coordinate the installation and controls with the process and plant personnel to develop the
SCADA operation as desired
• Design additional remote UO modules as needed for the existing control system
• Attend a 90% review meeting with plant personal to ensure all plant process and operation
needs are met.
• Complete all PLC and WonderWare programming, including automated gas production and
utilization reports.
• Provide construction administration assistance as required during the construction phase.
• Develop O&M on completion of the prof ect.
DC Engineering
Assumptions
• All reports will be submitted to IDEQ by CHZM HILL with input from DC Engineering.
• DC Engineering will provide design documents to a contractor selected by the owner for
pricing. DC Engineering will review and provide a competitive cost evaluation to insure cost is
actual and not inflated values.
Deliverables
• Design plan drawings including power, instrumentation, and control.
• P&IDs.
• Control panel layouts and schematics.
• PLC Programming.
• WonderWare programming.
• 90% review documents.
• Construction documents incorporating review comments.
• Startup verification and testing.
• O&M in electronic format.
• Cost evaluation report and recommendation to proceed with construction.
Schedule
• DC Engineering has a capable staffthat can start immediately. We can meet the schedule as
proposed by CH2M HILL.
Fee
The project design fee will be based on time and material with a not to exceed amount of $12,500
(Twelve Thousand Five Hundred Dollars). This amount does not include the construction cost.
Services will be billed per our standard rate of compensation as follows:
principal Engineer, PE: $115 per hour
• Engineer Level II: $95 per hour
• Project Manager: $90 per hour
• Engineer Level I: $85 per hour
• Programmer. $85 per hour
• Senior Designer. $80 per hour
Designer. $75 per hour
• Drafting: $60 per hour
• Clerical: $45 per hour
• Reimbursable expenses, if any, will be billed at cost plus 10 percent.
Thank you again for the opportunity to work with you. If you have any questions, or require additional
information, please do not hesitate to ask.
DC Engineering
e
Sincerely,
DC ENGINEERING, P.C.
Clay Bingham
Project Manager
Accepted by:
C,;~~ ~ ~`p+'~- ~~Printed Name
-1'r~je~'~~~~I-e19Br- Title
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DC Engineering