HomeMy WebLinkAboutProfessional Services Agreement with JUB Engineers for Black Cat Sewer & Lift StationJ-U-B ENGINEERS, Inc. PHK
Engineers Surveyors Planners AGREEMENT FOR PROFESSIONAL SERVICES o9s
J-U-B Project No.: 11873
THIS AGREEMENT entered into this ~ day of January, 2003, between CItY Of Merldlan hereinafter referred to as the "CLIENT' and
J-U-B ENGINEERS, Inc., an Idaho corporation of Boise, Idaho, hereinafter referred to as " J-U-B ".
WITN ESSETH:
WHEREAS, the CLIENT intends to design Black Cat trunk sewer and lift station, hereinafter referred to as the PROJECT; NOW,
THEREFORE, the CLIENT and J-U-B in consideration of their mutual covenants herein agree in respect as set forth below.
CLIENT INFORMATION AND RESPONSIBILITIES
The CLIENT will provide to J-U-B all criteria and full information as to CLIENT'S requirements for the Project, including design objectives and
constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of
all design and construction standards which CLIENT will require to be included in the Drawings and Specifications.
The CLIENT will furnish to J-U-B, as required for performance of J-U-B 's services, data prepared by or services of others, if available,
including, without limitation, borings, probings and subsurface explorations, hydrographic surveys, laboratory tests and inspections of samples,
materials and equipment; appropriate professional interpretations of all of the foregoing; environmental assessment and impact statements,
surveys of record, property descriptions; zoning, deed and other land use restrictions; and other special data or consultations as may be
available, all of which J-U-B may use and rely upon in performing services under this Agreement.
The CLIENT will arrange for access to and make all provisions for J-U-B to enter upon public and private property as required for
J-U-B to perform services under this Agreement.
In addition, the CLIENT will furnish to J-U-B : Items IlSted In Attachment 'B'.
SERVICES TO BE PERFORMED BY J-U-B
J-u-B will perform services listed in Attachment 'A'.
SCHEDULE OF SERVICES TO BE PERFORMED
J-U-B will perform said services as follows: In a timely manner.
BASIS OF FEE AND BILLING SCHEDULE
The CLIENT will pay J-U-B for their services and reimbursable expenses as follows: AS IlSted In Attachment 'C'.
File Folder Title MERIDIAN, CITY OF -Black Cat Trunk Sewer and Lift Station
Remarks:
The Notice to Proceed, by the Client, verbal or written, constitutes acceptance of this Agreement.
THE TERMS AND CONDITIONS, INCLUDING RISK ALLOCATION, ON THE REVERSE SIDE ARE PART OF THIS
AGREEMENT. THE CLIENT AGREES TO SAID TERMS AND CONDITIONS.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
CLIENT: J-U-B: Project Manager: Phillip H. Krichbaum, P.E.
CITY OF MERIDIAN 250 South Beechwood, Suite 201
NAME STREET
33 E. Idaho Street ,,,,,,r~i~ Boise, ID 83709-0944
STREET ~~ss ~ ~r~ii, CI ,~ / ~ ATE ZIP CODE
Meridian ID 83,~,~~.( ~F ~'tR/~, ~~~i, :-/~i' G--, ~~ __
A
Robert D Corrie Mayor
NAME ~ -~~ _ a TITLE n
G. Bera. Jr. City of
AME TITLE
v.~r1q 7~4 °(Cirb ~ icke
AM
IL ~L ISTRIBtITION:
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Lts~ ,~~ ~d `~
P ~~
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P.E. Chairman of the Board
TITLE
White - J-U-B Corporate File
Yellow - J-U-B Office File
Pink - J-U-B Project File
J-U-B -02
J-U-B ENGINEERS, Inc.
Attachment 'A' - 11873
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER AND LIFT STATION
Table of Contents:
Attachment "A" -Scope of Engineering Services
• Task A -General
• Task B -Black Cat Lift Station and Pressure Sewer
• Task C -Trunk Sewers
• Task D - IDEQ Approvals
• Task E -Easements Public Involvement and Private Development Coordination
• Task F - Proiect Financing
• Exhibit A-1 -Labor and Equipment Detail
• Exhibit A-2 -Conceptual Alignments
Attachment "B" -Items Provided by City
Attachment "C" -Fee Schedule
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Attachment 'A' - 11873
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER AND LIFT STATION
Attachment "A" -Scope of Engineering Services
Task A -General
1. Proiect Meetings
^ Attend akick-off meeting with the City with the Owner.
^ Prepare and attend progress meetings, as required over the duration of the project for the
purpose of updating the City, presenting information, designs, and facilitation of issues. An
assumed number of meetings is shown on Exhibit A-1.
Task B -Black Cat Lift Station and Pressure Sewer
1. Facility Site Research
^ With the Owner, complete site visits of facilities similar to the lift station contemplated.
Interviews with facility operators will be arranged for each site visit.
2. Preliminary Lift Station Evaluation
A. Design Flows
^ Assist the City to reconfirm ultimate design flows with the build-out assumptions used in
"Ten-Mile Interchange Sewer Study". Re-examine as necessary for service condition of
9000 gpm.
^ Prepare interim flow forecasts for the purpose of evaluating phasing of the force main and
lift station mechanical and electrical components. It is anticipated that two growth
assumptions (conservative and aggressive) will be used.
B. Alternative Mechanical Layouts
^ Analyze pump service conditions (initial, 20 year, ultimate) and preliminary size pumping
units and piping. Complete a preliminary VFD analysis and determine possible pump
operating schemes. Determine the ultimate number of pumping units required.
^ Complete preliminary layouts of mechanical equipment, piping, valuing for ultimate flow
conditions. Pumping configurations will include:
1. Drywell with non-clog centrifugal pumps and open-drip proof motors (horizontal or
vertical motor mounting).
2. Drywell with close-coupled non-clog submersible pumps (horizontal or vertical
motor mounting).
2. Drywell with vertical line-shaft driven non-clog centrifugal pumps with open-drip
proof motors placed in an elevated motor room.
3. Combination of above configurations.
^ Evaluate pumping layouts and preliminary pump selection with respect to:
1. Research available pump manufacturers and check references for similar project
installations.
2. Solicit initial pump selection recommendations from several major manufacturers.
3. Evaluate pump selection issues such as: submergence and NPSH requirements,
efficiencies, reliability, maintenance issues, bearing, seals, and seal water
requirements, and other related issues.
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Attachment 'A' - 11873
4. Construction and life cycle costs
5. Building space efficiency, structural impacts
6. Flood protection
7. O~tM issues, safety, pump removal equipment
8. Ability to accommodate phasing and expandability
^ Evaluate variable speed control systems (VFD and magnetic drive systems).
^ Examine valuing options including operation and actuator systems (manual, pneumatic,
and electric motor). Summarize relative advantages and disadvantages of major
components in each valuing alternative.
C. Wetwell and Screening Alternatives
^ Complete review of trunk sewer invert elevation from the "Ten-Mile Interchange Sewer
Study" to determine relative depth of inlet trunk sewers.
^ Investigate wetwell alternatives including: self-cleaning ogee, split or modular, and
conventional.
^ Complete preliminary sizing of wetwell alternatives for ultimate service conditions and
incorporating VFD pumping. Evaluate operating range for initial, 20 year, and ultimate
service conditions. Solicit pump manufacturer's review of wetwell alternatives.
^ Investigate coatings or FML for protection of wetwell surfaces, at both immersion and non-
immersion locations for final design.
^ Develop layouts to accommodate (fine, bar rack, rock box) screening at the lift station.
Summarize impacts of incorporating the screening area to the building footprint, additional
costs, and O£~M issues. Grit removal facilities may also be investigated.
^ Summarize relative advantages\disadvantages of screening at the pump station and
potential benefits at the WWTP. Refer to Section G for additional pressure sewer
considerations at the WWTP.
^ Screen wetwell alternatives with the City and select a preferred wetwell. Develop a
preliminary layout drawing showing OEtM access configurations, and the layout of ancillary
facilities such as wash-down water, lighting, etc,,,
^ Conduct an independent QA/QC review of hydraulics, preliminary sizing and geometry of
wetwell.
D. Ancillary Facilities
^ Electrical: Preliminary Evaluation will include:
1. Primary power requirements for 20 year load forecasts and ultimate service conditions.
2. Stand-by power alternatives (diesel, natural gas) for 20 year load and ultimate
conditions. Determine preliminary sizing of generator room and related equipment.
3. Electrical controls and telemetry alarms systems. Develop a preliminary control
sequence diagram.
4. UPS system, surge protection.
5. Summarize issues and design considerations for electrical and control systems with
Class 1, Division 1 environments, and in non-hazardous areas (motors, controls,
instrumentation, lighting, etc).
^ HVAC: Preliminary evaluation will include:
1. Ventilation design requirements for Class 1, Division 1 environments.
2. Building environmental systems for cooling verses ventilation.
3. Conceptual sizing of primary systems for the costs estimates.
4. Siting locations of HVAC systems (inside building, or outside slab).
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Attachment 'A' - 11873
^ Examine potable water supply requirements to serve the lift station and identify locations
inside of building where required.
^ Preliminarily examine odor control facilities at the lift station. Systems to be evaluated
include air scrubbers and bio-filters on ventilation equipment and oxygen injection.
^ Evaluate methods and facilities at the lift station to minimize odor generation from the
pressure sewer. Methods to include chemical addition using on-site generation of chlorine,
and direct air injection to the pipeline. Determine space impacts to building layout for
these facilities.
^ Provide preliminary noise evaluation for stand-by power systems, and develop design
recommendations for noise abatement.
E. General Arrangement Layouts and Evaluation
^ Complete general arrangement drawings with the three (3) pumping layout options and the
preferred wetwell alternative.
^ Complete preliminary sizing of building rooms using ultimate sizing of equipment and OFtM
access.
^ Identify locations for equipment removal and OitM, and required systems (hoists, bridge
cranes, monorails, etc. ).
^ Identify OitM access facilities
^ Complete alternative costs comparisons of each mechanical layout alternative. This will
include preliminary sizing of building structural components to complete cost evaluation of
structural components.
^ Meet with the City, screen and select preferred mechanical and building layout.
F. Preferred Lift Station Building Refinements
^ Refine preferred lift station mechanical layout alternative to include:
1. Refine preliminary mechanical piping layout plans and sections.
2. Refine preliminary wetwell plan and sections.
3. Complete overall building floor plan(s) with approximate room sizing and layout of
equipment .
^ Examine alternative building materials and complete preliminary architectural floor plan,
and building elevations
^ Summarize noise abatement and odor control considerations.
^ Complete estimates of probable construction cost.
G. Pressure Sewer Preliminary Design
^ Research, Control, and Topographic Survey
1. Research land monuments, plats, records of survey, right-of-way, and easements of
record along the alignment identified in the "Ten-Mile Interchange Sewer Study".
2. Establish survey control along the alignment using: horizontal coordinate system, NAD
1983 translated to the Ada County G.I.S. system, and vertical control based on NAVD
1988.
3. Establish temporary construction benchmarks (T.B.M.'s) at 1000' intervals.
4. Contact utility companies prior to survey and request field locations of utilities.
5. Complete topographic survey along the alignment from ROW to ROW where in public
streets and 100' strip of land in field areas along Nine Mile Creek to the WWTP.
Complete additional cross sections at waterway crossings and street intersections.
Complete a site topographic survey at the WWTP at preferred discharge locations.
6. Supplement survey with field location of key utilities at the WWTP and along the
alignments.
7. Complete topographic mapping and insert right-of-ways, and easements of record. Ada
County G.I.S. system will be used to preliminarily insert property line boundaries.
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Attachment `A' - 11873
^ Research existing easement corridors on the Ten Mile Trunk and Nine Mile Creek, north of
Ustick Road to the WWTP for possible expansion to include the new pressure sewer.
^ Determine easements necessary for construction
^ Initiate easements acquisition procedure outline in Task E.
^ Develop preliminary alignments alternatives for the pressure sewer profiles.
^ Complete a research of available pipe materials.
^ Complete a phasing analysis to determine least. cost alternative for implementing various
pressure sewer alternatives. Parallel pipe configurations will be considered. Analysis will
include life cycle cost comparison with considerations given to providing scour velocities,
residence time, VFD pumping horsepower limitations, pipeline pressure ratings,
redundancy etc.
^ Pressure Sewer Discharge Options
1. Estimate general characteristics of pumped wastewater received at the WWTP over a
20 year pressure sewer phasing timeline.
2. Provide this information to the City and the City's Consultant "Carollo Engineers" for
evaluation with the City's on-going Facility Plan.
3. Meet with City and WWTP operations staff to develop routing options and corridors for
the pressure sewer at the WWTP. Coordinate with the City and Carollo Engineers to
obtain for routing of pressure sewer at the WWTP to accommodate future WWTP
facility footprints, and significant process piping.
4. Review with City staff the sewer Master Plan Model potential routing impacts of other
master planned pressure sewers discharging to the WWTP.
5. Screen alternatives with City and select preferred discharge locations.
^ Complete screening of alignment alternatives with the City and select preferred alignment
and phasing option. Finalize selection of pipeline materials.
^ Contact permitting agencies to identify permitting issues. Agencies anticipated to be
contacted are ACHD, NMID, and IDWR.
^ Initiate a pipeline transient analysis for initial and ultimate pipeline(s) and pumping
configurations.
^ Estimate probable construction cost.
H. Review of Other Utility Work
^ Review Ashford Greens force main requirements with the City to determine possible
upgrades required and corridor requirements.
^ Review with City other utility improvements along the alignment that may be incorporated
with the pressure sewer project. For example, constructing water main extensions for
interconnecting the water systems along Black Cat Road.
I. Sewer Master Plan Update in Project Area
^ Assist the City to update the Master Plan to incorporate the relocation of the Black Cat Lift
Station. Review service to areas north of Cherry Lane and Master Plan revisions to the
McDermott lift station. It is assumed that the City's model will be used by City staff
modeling mapping in the service area.
J. Technical Progress Memorandums
^ Prepare Technical Memorandum No.1 to summarize the findings of Tasks B.2.A through
B.2.C.
^ Prepare Technical Memorandum No.2 to summarize the findings of Task B.2.D through
6.2.F.
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Attachment 'A' - 11873
3. Lift Station Site Selection
A. Develop Target Lift Station Sites
^ Purchase one (1) additional COMPASS base aerial mapping section in vicinity of lift station.
^ Research land ownership in lift station area using Ada County GIS base mapping and
COMPASS aerial mapping.
^ Meet with City and identify target sites
B. Screen Lift Station Sites
^ J-U-B easement negotiator to meet with landowners.
^ Prepare a summary of landowner issues and site issues
^ Meet with City and screen sites.
C. Site Acquisition, Easements, Legal Descriptions
^ Provide easement and land acquisition service as described in Task E.
^ Prepare legal description of lift station site.
^ Prepare a site boundary survey and record of survey.
D. Conditional Use Permit and Public Involvement
^ Complete preliminary lift station exhibit drawings to assist the City in securing a
conditional use permit. It is assumed that the lift station property will be annexed into the
City of Meridian.
4. Lift Station Preliminary Design
A. Site Topographic Survey and Sitework
^ Complete topographic survey and prepare mapping of lift station site plan.
^ Complete preliminary site design and related yard piping systems.
B. Geotechnical Investigation and Analysis
^ Complete one (1) exploratory borings at the lift station site to a depth of at least five feet
(5') below the structure. Complete four (4) borings on the Black Cat Trunk. Complete one
(1) day of test pit excavations on the Ten Mile Diversion Trunk. Complete sampling, logging,
and classification of soils. Obtain all necessary permits for the drilling and test pits.
^ Set one (1) groundwater monitoring well at lift station site, and at Black Cat Road and the
UPRR. Monitor monthly during key seasonal periods.
^ Complete necessary laboratory strength tests to determine design foundation bearing
pressures, and lateral earth pressures.
^ Develop recommendations for structure excavation, site dewatering, and building drainage.
C. Finalize Lift Station Hydraulics and VFD Pumping Analysis
^ Finalize wetwell hydraulics and complete final geometrical design of wetwell. Complete an
independent QA/QC review of wetwell.
^ Finalize VFD analysis and operating sequence for pumping units.
^ Finalize sizing of pumps for initial implementation.
D. Preliminary Building Layout Plans (30% Complete Plans)
^ Complete design of mechanical systems and prepare preliminary mechanical layout of
pumping equipment, piping, valuing, and related facilities.
^ Complete preliminary design of electrical, back-up power systems, and HVAC systems.
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Attachment `A' - 11873
^ Complete preliminary design of electrical building plan and control PI>tD diagram.
^ Coordinate with IPCO for determination of primary power service requirements.
^ Complete noise analysis and develop recommendations for final design features.
^ Refine architectural floor plans and building elevations.
^ Develop preliminary general building plans:
1. Site Plan
2. Floor plans showing room sizing and position of major equipment, mechanical piping,
and environmental control systems.
3. Sectional elevations of building showing floor elevations and locations of major
mechanical systems.
4. Architectural building floor plan and building elevations.
5. Building Electrical and HVAC plan.
6. PI~tD Diagram
^ Meet with City and incorporate revisions to the preliminary building layout plans.
5. Final Design
A. Pressure Sewer Final Design and Construction Package
^ Complete final design of pressure sewer and prepare final plan, profile sheets, detail
sheets, and contract documents.
^ Submit 90% complete plans and contract documents to the City for review and comment.
^ Complete permitting with ACHD, DEQ, and NMID.
^ Incorporate City and agency review comments and final construction package.
^ Complete QA/QC check of construction package.
^ Complete and submit (25) sets of 100% final plans and contract documents to the City.
B. Lift Station Final Design (90% Plans and Specifications)
^ Complete final design of lift station site improvements including fencing, site grading and
drainage, surfacing, landscaping, and yard piping.
^ Complete final design of mechanical, electrical, and HVAC systems.
^ Complete architectural design of building and related components.
^ Complete structural design of building systems.
^ Prepare technical specifications in CSI format.
^ Prepare building construction plans
^ Meet with City and incorporate revisions to the preliminary building layout plans.
^ Submit plans for independent constructability review.
^ Submit plans and specifications of major equipment to manufacturers.
C. Lift Station (100% and Final Construction Package)
^ Complete structural detailing of building systems.
^ Complete final mechanical, electrical, and HVAC modifications and City review
requirements.
^ Final architectural plans and specifications.
^ Final construction plans and develop contract documents. Submit for City review.
^ Submit plans to DEQ for review and approval.
^ Submit plans for QA/QC check.
^ Finalize construction with final review comments.
^ Prepare opinion of probable construction cost.
City of Meridian -Black Cat Lift Station & Trunk Sewer PaSe - ~
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Attachment 'A' - 11873
6. Additional Services (Optionall
A. Preliminary Design of Optional Components
^ Complete preliminary design of odor control, chemical addition, and screening facilities as
recommended by the Preliminary Lift Station Evaluation and specifically authorized by the
City.
B. Final Design of Optional Components
^ Complete final design of odor control, chemical addition, and screening facilities as
recommended by the Preliminary Lift Station Evaluation and specifically authorized by the
City.
^ Employ a subconsultant to complete the final design of noise abatement systems.
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Task C -Trunk Sewer
1. Pre-Design
Attachment 'A' - 11873
A. Alternative Alignment Screening
^ Utilize the available 1 "=200' COMPASS aerial mapping and refine alignment of Ten Mile
Diversion and Purdam Trunk sewers from the Black Cat Lift Station to the Ten Mile Road.
Trunk alignment will be refined to based on input from the City and initial landowner
meetings.
Sizes and general routing of the subject trunk sewers are shown on Exhibit A-2 and
summarized as follows:
1) Ten Mile Diversion Trunk: 1300' -21 ", 6300'-18", 2500' - 12"
2) Black Cat/Purdam Trunk: 8600' - 36", 3100' - 30"
^ For trunk re-alignments, examine trunk depths for gravity service to the project service
area.
^ Contact permitting agencies such as UPRR, NMID, and ACHD to determine general design
issues and constraints the may affect routing will be provided under Task C, Part 4 Agency
Coordination and Permitting. Research drainage and irrigation easements along the trunk
alignments.
^ Review and incorporate preliminary plats, concept plans into the alignments.
^ Provide an initial screening of alignments with the City based upon City input, input from
affected landowners and permitting agencies, and engineering related issues. With the
City, establish a preferred alternative for final design.
^ Revise preliminary alignments and develop estimates of probable project costs for the
preferred trunk sewer alignments.
2. Preliminary Design
A. Research, Control, and Topographic Survey and Mapping
^ Research Ada County Surveyor's records for survey monuments to add in establishing
horizontal control and include research of land monuments, plats, records of survey, right-
of-ways, and easements of record along the preferred trunk sewer alignments. Horizontal
coordinate system shall be based on NAD 1983 translated to the Ada County G.I.S. system.
Vertical control shall be based on NAVD 1988.
^ Establish temporary construction benchmarks (T.B.M.'s) and control points at 1000'
intervals.
^ Contact utility companies (gas, power, telephone, storm drain, cable T.V., street lighting,
traffic signals, irrigation) and other utilities identified along the alignment prior to survey
to request field locations of utilities and to obtain available utility mapping.
^ Complete topographic survey along the alignments as generally shown on Exhibit 1.
Additional limits of topographic survey shall be as follows: 1) For alignments in
undeveloped land areas or fields, an approximate 200-foot wide strip of land will be
surveyed with additional cross-sections as needed at waterway crossings, and along the
UPRR ROW. 2) Alignments in public ROW will generally be full ROW width. Intersections
shall be cross sectioned 50 feet each side beyond the alignment. Limits of the topographic
survey are shown on Exhibit A-2.
^ Complete topographic mapping in AutoCAD 2000. The anticipated scale of the plan and
profile drawings will be 1 "=50' and 1 "=5' vertical scale. Topographic features shall be
depicted using standard symbols. Topographic features shall be shown on the construction
plans to the extent that they are found or field located by the utility companies, such as
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fences, utility poles, surfacing, utilities, top of bank and waterway flowlines, and include
monuments of record and physical survey of monuments and property pins that are found.
Property lines will be shown based on Ada County G.I.S. mapping. Where easements are to
be secured, property lines shall be determined using research and field search of land
monuments methods as previously described above.
B. Preliminary Design of Trunk Sewers
^ Develop trunk alignments from the corridors identified in the Pre-Design Phase. Develop
two (2) alignment alternative for each trunk and prepare preliminary line and grade layout
drawings with topographical, utility, ROW, and available preliminary plats or concept plans.
Easement requirements will be shown and land ownership information.
^ Provide a summary table listing advantages and disadvantages for each alignment
alternative, and estimates of probable construction cost. Meet with the City and select
preferred alignments for final design.
3. Final Design
A. Basic Design of Trunk Sewer(30%)
^ Complete final design of the preferred trunk sewer alignments with considerations on
constructability, surface disturbance, impact to drains, sanitary separations, dewatering,
impacts to public traffic access, utility conflicts, construction access, serviceability
checks, excavation depths, easement issues, and other pertinent design issues. Provisions
to align the trunk, manholes, and stub-outs per available development plans, and
preliminary or final plats will be made as specifically requested by the City. For parcels
without development plans, considerations for manholes and block-out locations will be
made with City direction.
^ Design details for construction plans.
^ Design full width roadway repair of Black Cat Road from the regional lift station to Franklin
Road per ACHD requirements. Repair shall be limited to existing pavement widths and
construction access within existing ROW's. Design shall not include considerations with
roadway drainage, ultimate road width or alignment.
^ Perform design drafting in AutoCAD 2000 of the construction plans which will include
project title blocks, City standard notes, vicinity maps, sheet indexes, north arrows, bar
scales, topography, pipe size, type, slope, invert elevations, ground surface elevations,
surface repair, boring details, property lines, easements, found monuments and property
corners, land ownerships, survey control, pay limits, special details necessary for a
biddable product. Drafting shall be completed on 22"x34" mylars, ANSI standard size "D"
sheets. To the extent practicable, the 2002 City of Meridian Standard Specifications and
Drawings for Construction will be utilized in the design.
B. Waterway Crossings, UPPR Borings
^ Design drain, irrigation, and waterway crossings in accordance with permitting agency
requirements. The crossings will be designed using boring or open trench construction.
USCOE/IDWR 404 permitting if required, is provided under a separate task -Agency
Coordination and Permitting.
^ Crossing of the UPRR ROW with the Purdam/Black Cat and Ten Mile trunks will be designed
using conventional horizontal jacking/boring, tunnel boring, or micro-tunneling.
^ It is assumed that no design is required for replacing irrigation or drainage
structures/bridges.
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Attachment 'A' - 11873
C. Construction Plan Review Packages
^ Prepare 90% complete construction plans and contract documents. It is anticipated that
two (2) construction packages will be prepared and likely include: 1) Black Cat Trunk from
Lift Station to Franklin Road; 2) Ten Mile Trunk and Black Cat Trunk (remaining portion).
^ Prepare technical specifications in accordance with the 2002 Edition of the Idaho Standard
Public Works Construction (ISPWC) format, and City Standard Specifications and Drawings.
J-U-B shall be responsible for preparing special provisions necessary for the project.
Contact Documents will be prepared using ISPWC standard front-end documents and City
revisions. Contract documents shall be completed on a word processing system compatible
with Microsoft Word, Windows 2000. Submit four (4) sets to the City for review. Provide
estimate of probable construction cost. Meet with City and incorporate review comments.
^ Prepare 90% complete construction plans and contract document for City review and for
agency review and approvals. Provide an estimate of probable construction cost. Meet with
City and incorporate review comments.
^ Incorporate appropriate revisions as suggested by the City and reviewing agencies in the
final set of plans and contract documents. Provide 25 copies of the final construction
package to the City. Develop and issue to the City a final opinion of probable construction
cost.
D. Constructabiliy Review and QA/QC Review
^ Complete in-house constructabilty review of the 30% complete construction plans and
contract documents. Incorporate appropriate suggestions into project design.
^ Complete QA/QC review of construction package prior to 100% completion.
4. A~ency Coordination and Permitting
A. Preliminary Agency Coordination
^ Coordinate alignments with the City,- ITD, and ACHD to establish acceptable corridors. This
is anticipated to include: 1) Determining if road or structure improvements are anticipated
in the foreseeable planning period; 2) Obtaining pertinent design requirements and
material specifications for proposed improvements; 3) Obtaining record drawings of
improvements in the project vicinity; 4) Identifying approval time required to complete the
permitting process; 5) Determining acceptable access points on ITD/ACHD right-of-way,
6) Completing the necessary utility permit application with ITD, if the proposed
improvements are constructed within ITD rights-of-ways.
B. Drainage/Irrigation District Coordination and Permitting
^ Permitting with affected irrigation and drainage districts will vary based on the final
alignment of the project. J-U-6 will meet with irrigation company representatives in the
field to review construction related issues and determine design constraints.
^ For the purpose of estimating this Scope of Service, it is assumed that two license
agreements will be required for each trunk (Purdam/Black Cat, and Ten Mile Diversion).
One (1) license agreement is assumed on the pressure sewer along Nine Mile Creek.
Prepare the necessary license agreement applications, legal descriptions and exhibits.
C. USCOE 404 Coordination and Permitting
^ This task encompass the design and permitting of open trench crossings of drains that may
be under the jurisdiction of the U.S. Army Corps of Engineers(USCOE) requiring 404
permitting. For the purpose of estimating fees in the Scope of Services, preparation of (1)
Nationwide 12, 404 permit is assumed.
^ Complete a field visit and with representatives from the USCOE to review project scope and
waterways. The field meeting will determine if a joint 404 permitting is required.
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Coordinate with the U.S. Army Corps of Engineers for crossing requirements and
construction methods for preparation of a Nationwide 12, 404 permit for utility crossing or
stream alterations. A wetland inventory study may be required at the crossings to define
sensitive wetland areas and restoration requirements and will require an addendum to this
Scope of Services.
^ Supplemental topographic survey will be performed at the crossing site develop a
representative channel cross section.
^ A crossing plan, details, and specifications will be developed and 404 permit application
submitted to the Corps of Engineers.
^ A legal description, exhibit, and easement document will be prepared and submitted to
the Idaho Department of Lands(IDL) for processing.
^ Final design and construction documents will include permit provisions and wetland
mitigation requirements.
D. Union Pacific Railroad(UPRR) Coordination and Permitting
^ Coordinate with the UPRR to obtain utility crossing design and construction requirements.
Prepare crossing exhibits and complete applications for securing permit with UPPR.
5. Additional Services -Trunk Sewers
A. Pine Road Sewer Extension
^ Complete research, control, utility coordination, and topographic survey along the
proposed Pine Road Sewer extension. Limits of the survey shall be from the Ten Mile
Diversion Trunk approximately 2000 feet east as shown on Exhibit A-2 and encompass a 75-
foot wide strip of land. Drafting of the topographic mapping shall comply with the services
of Task C.2.A. Digital files of the completed topographic mapping shall be provided to the
City.
^ Along the proposed Pine Road Sewer Extension, complete landowner easement negotiations
and prepare the necessary easement legal descriptions. For the purpose of estimating
fees, four (4) landowners are assumed. This work shall be in comply with services outlined
in Task E.
B. Franklin Road Survey and Mapping
^ Complete research, control, utility coordination, and topographic survey along Franklin
Road. Limits of the survey shall be from where the Black Cat Trunk diverts from Franklin
Road, east of Black Cat Road, to approximately 1000 feet east of Ten Mile Road. Width of
the strip topographic survey shall encompass the right-of-way width of Franklin Road.
Drafting of the topographic mapping shall comply with the services of Task C.2.A. Digital
files of the completed topographic mapping shall be provided to the City.
C. Black Cat Road Spot Survey
^ Complete a preliminary ground profile survey along Black Cat Road, approximately 2000
feet south of Franklin Road, as shown on Exhibit A-2. Natural ground data will be acquired
at approximately 50' lineal foot increments using a vehicle mounted GPS survey unit.
Additional field shots will be taken at drain and culvert crossings, bridges, and grade
breaks. Digital files of the preliminary ground survey shall be provided to the City.
City of Meridian -Black Cat L~ Station & Trunk Sewer Page - 12
J-U•6 ENGINEERS, Inc.
Task D - IDEQ Approvals
1. IDEQ Permitting
Attachment 'A' - 11873
A. Approval Submittal Packages
^ J-U-B shall coordinate, prepare, and submit final construction plans, specifications and
checklists for approval to the Idaho Department of Environmental Quality (IDEQ). For the
purpose of these Scope of Services, it is assumed that four (4) submittal packages will be
required.
B. Agency Revisions
^ J-U-B shall incorporate applicable IDEA review comments into the construction plans and
specifications.
Task E -Easements and Public Involvement
1. Easement Acquisition
A. Easement Acquisition Policy
^ Meet with the City and assist as needed with the development of an easement acquisition
policy.
^ Prepare proposed procedural outlines for discussion purposes which identifies general tasks
to be implemented for City approval. Policy or procedural revisions may require
amendments to the scope of services.
B. Easement Identification and Preliminary Exhibits
^ Reconfirm easements required from preliminary alignments identified in the "Ten Mile
Interchange Sewer Study" and alignment modifications from the preliminary design phase.
^ Prepare preliminary easement maps using available COMPASS aerial mapping, Ada County
G.I.S. base mapping, and preliminary alignments. These preliminary easement maps will
be used for initial property owner contact.
^ Research Ada County G.I.S. data base to determine parcel tax identification number, and
assessed value.
C. Title Reports, Appraisals, and Easement Legal Descriptions
^ Initiate title reports for properties along the alignment corridors and lift station. sites. For
the purpose of estimating fees, 15 parcels are assumed to be researched, at a cost of $200
per title report.
^ Employ a land appraiser, Idaho Land and Appraisal Company, or other appraiser acceptable
to the City to complete necessary appraisals of the easements and lift station property.
Appraisals will not be completed until preliminary alignment has been completed on the
trunk sewer and a target lift station site has been identified. Copies of the appraisals will
be made for the City and subject landowners. For the purpose of estimating fees, twelve
(12) appraisals will be assumed.
^ Prepare legal descriptions and exhibit drawings necessary to secure easements. For the
purpose of estimating fees, preparation of 12 Legal descriptions are assumed.
City of Meridian -Black Cat Ltft Station & Trunk Sewer Page - 13
J-U-B ENGINEERS, Inc.
Attachment 'A' - 11873
D. Landowner Meetings and Negotiations
^ Initial Landowner Interviews: Meet with each affected property owner to review the
preliminary alignment maps, discuss easement acquisition process, confirm specific issues
and concerns, request access to survey. For the purpose of estimating fees, 30 landowners
are assumed. There will be two initial meetings with each landowner. Interview notes will
be prepared documenting each interview meeting.
^ Informational Summaries: Summary memorandums will be complied during the easement
acquisition process listing landowner concerns, issues, and other informational highlights.
It is assumed that over of the course of the project, three (3) summary memorandums will
be prepared.
^ Easement Negotiations: Negotiate easement provisions as outline in the established
easement procedures. Employ an independent ROW agent to assist with the easement
negotiations. For the purpose of estimating fees, it is assumed that 12 landowners will be
contacted, and each requiring three (3) meetings.
2. Public Involvement
A. Informational Meetings
^ Organize and conduct open house style meetings during the duration of the project to
generate public and neighborhood input. Prepare meeting agenda, visual aids, hand-outs,
and project informational exhibits as needed. Two (2) informational meetings are
anticipated during the preliminary and final design phase with an additional two meetings
prior to construction. Four (4) total public meetings are assumed.
^ Coordinate with ITD and ACHD to incorporate these agencies into the informational
meetings. This will allow the public to be updated on issues associated with Ten Mile Road
Interchange, and traffic control issues for construction on local roads.
B. City Council Workshop Meetings
^ Assist City staff in presenting project status to the City Council. Complete agendas,
summary hand-outs, exhibit drawings, visual aids, and schedules to be used for the
presentations. Two (2) informational meetings are anticipated.
3. Private Development Coordination
A. Coordination, Survey, and Design Modifications
^ Meet with private developers in the project, as specifically requested by the City, for the
purpose of coordinating trunk sewer designs with private development plans.
^ Complete additional survey work, only when specifically requested by City to incorporate
private development plans. This survey work shall be in addition to the work outlined in.
Task 2.A. and may include additional topographic survey, horizontal, and vertical control.
^ Incorporate trunk design modifications, as specifically requested by the City to incorporate
private development.
Task E - Proiect Financins;
1. Steering Committee
A. Committee Facilitation
^ The City will form and select an advisory funding committee for the purpose of developing
financing mechanisms. The committee is anticipated to include J-U-B (facilitator, project
manager, development engineer as required), City Public Works staff, City attorney, City
City of Meridian -Black Cat Lh Station & Trunk Sewer Page - 14
J-U-B ENGINEERS, Inc.
Attachment 'A' - 11873
Council representative, City Finance Department representative, and private development
representative. The committee will likely investigate the following alternatives:
1. City Financed Project with Latecomer Connection Charges
2. Local Improvement District
3. City/Private Partnership
4. Private Constructed Project
^ Complete an initial kick-off meeting with the committee and prepare an informational
packet summarizing project components, trunk alignments, and findings from the "Ten Mile
Interchange Sewer Study".
^ Prepare, organize, lead, and facilitate committee meetings. Prepare exhibits, drawings,
agenda, and meeting minutes for each committee meeting. It is anticipated that four (4)
workshop meeting will be held.
B. Refinement of Financing Alternatives
^ Provide supporting research on financing as requested by the City. Research may include a
review of similar financing methods utilized by other area communities.
^ Complete preliminary work to determine possible landowner assessments or cost sharing for
various project phases and financing packages. This may include:
1. LID assessment for parcels north of Franklin Road to include Black Cat Lift Station, and
Ten-Mile Diversion Trunk.
2. City/Private Partnership to Purdam/Black Cat Trunk
3. Other financing packages requested by the City
2. Stakeholder Workshop Meetings
A. Stakeholder Workshop Meetings
^ Organize, lead, and facilitate with the assistance of City staff and committee members in
presenting project financing alternatives to the affected landowners and private
developers. Prepare agendas, summary hand-outs, exhibit drawings, visual aids, and
schedules to be used for the presentations. Two (2) informational meetings are
anticipated.
City of Meridian -Black Cat Lift Station & Trunk Sewer Page - 15
J-U-B ENGINEERS, Inc.
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER AND LIFT STATION
ATTACHMENT "B" - ITEMS PROVIDED BY THE CITY
Attachment 'B' - 11873
^ Provide on-going review of J-U-B's work and timely considerations of policy issues with in a
time acceptable to the City and J-U-B.
^ Provide all informational mailings, flyers, and public meeting notices as required for the
public informational work.
^ Provide and arrange all meeting facilities for the steering committee and public meetings.
^ Provide legal council as required for consultation and legal opinions of project issues on an
as needed basis.
^ Easements and Property Acquisitions:
o Authorization to acquire and pay for all costs associated with the acquisition of
easements or real property.
o Process payments on negotiated parcels.
o City liaison person to assist with acquisition and resolution of disputes.
o Boilerplate sale and purchase agreement, and other pertinent documents used for
acquisition.
o Easement boilerplate
o Review easement offer packages
^ Copies of development plans, concept plans, preliminary plats, etc. as available in the
project area.
^ Copies of existing license agreements in project area.
^ Pay for all permits, fees, or other payment required to secure permitting for the design
and construction of the proposed improvements.
^ Record drawings of City facilities and other relevant City information of record in project
area.
^ Provide WWTP personnel to locate utilities and facilities along the proposed pressure
sewer alignment at the WWTP. Provide WWTP facility planning and preliminary facility
designs that may effect the routing of the pressure sewer.
^ Assist J-U-B with sewer hydraulic modeling as outline in Attachment "A".
^ Provide a private development liaison/contact person.
^ Provide City personnel and equipment to field locate existing city facilities and other
utilities that may represent a conflict to the proposed improvements. This may entail
exploratory excavations to determine exact locations and depths of critical utilities prior
to design.
^ Assist J-U-B with the facilitation of the financing steering committee, stakeholder
meetings, and City council workshop meetings.
City of Meridian -Black Cat Lift Station & Trunk Sewer Page - 1
J-U-B ENGINEERS, Inc.
Attachment 'C' - 11873
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER AND LIFT STATION
ATTACHMENT "C" - FEE SCHEDULE
Basis of Fee and Billing Schedule
The City shall pay J-U-B for its services and reimbursable expenses as follows. A detailed
labor and equipment is presented in Exhibit "A-1 ":
Task A -General
• Task A.1 -Project Meetings
Time and material basis with an estimated budget of .......................................$7,893
Task B -Black Cat Lift Station and Pressure Sewer
• Tasks B.1-B.2( except B.2.G)- Preliminary Lift Station Evaluation
Lump sum price of ................................................................................ $43,041
• Task 6.1.G -Pressure Sewer Survey and Preliminary Design
Lump sum price of ................................................................................ $33,500
• Task B.3 -Lift Station Site Selection
Time and material basis with an estimated budget of .......................................$5,831
• Tasks B.4 -B.5( except B.5.G) -Lift Station Preliminary and Final Design
Lump Sum price of ..............................................................................$166,000
• Task B.5.G -Pressure Sewer Final Design
Lump Sum price of ............................................................................... $28,631
• Task B.6 -Additional Services (Optional Lift Station Components)
Time and material basis with an estimated budget of ..................................... $33,662
Task C -Trunk Sewer
• Tasks C.1 - C.3 -Pre-Design, Preliminary/Final Design
Lump sum price of ...............................................................................$175,336
• Task C.4 -Agency Coordination and Permitting
Time and material basis with an estimated budget of ..................................... $25,070
• Task C.5 -Additional Services (Optional)
Time and material basis with an estimated budget of ..................................... $26,949
Task D - IDEQ Approvals
• Task D.1 -IDEQ Permitting and Revisions
Time and material basis with an estimated budget of .......................................$3,909
Task E -Easements, Public Involvement, and Private Development Coordination
• Task E.1 -Easement Acquisition
Time and material basis with an estimated budget of ..................................... $56,186
• Task E.2 -Public Involvement
Time and material basis with an estimated budget of ..................................... $13,184
City of Meridian -Black Ca! Lift Station & Trunk Sewer Page - 1
J-U-B ENGINEERS, Inc.
Attachment 'C' - 11873
• Task E.3 -Private Development Coordination
Time and material basis with an estimated budget of ..................................... $12,723
Task F -Project Financing
Task F.1 - F.2 -Steering Committee, Alternatives, Stakeholder Workshops
Time and material basis with an estimated budget of ..................................... $21,541
City of Meridian -Black Cat Lift Station & Trunk Sewer Page - 2