HomeMy WebLinkAboutStatement of Qualifications & Proposal with Brown and Caldwell for Meridian Pretreatment Local Limits606 Columbia Street, NW
Suite 217
Olympia, Washington 98501
Tel: (360) 943-7525
Fax: (360) 943-7513
www.brownandcaldwell.com
August 26, 2003
Mr. John Shawcroft
City of Meridian
Meridian Wastewater Treatment Plant
3401 North Ten Mile Road
Meridian, Idaho 83642 20-91397.401
Subject: Statement of Qualifications and Proposal
Meridian Pretreatment Local Limits
Dear Mr. Shawcroft:
Thank you for the opportunity to meet with you and discuss Brown and Caldwell's
current electronic operations and maintenance manual work with the City, in
addition to your upcoming projects. Phyllis and I were very impressed with the
Meridian Wastewater Treatment Plant (V~1WI'P) and your ability to respond to the
rapid population growth that the City has experienced during the past decade.
As a follow-up to our discussion about the City's industrial pretreatment program,
we have prepared this Statement of Qualifications (SC-Q) and Proposal. This SC+Q
and Proposal summarize Brown and Caldwell's experience with pretreatment
programs and outline our approach to assist the City in developing local limits. For
convenience, this proposal is presented in a form that can be accepted and signed as an
agreement between Brown and Caldwell and the Ciry of Meridian, hereinafter "Client."
C+ur proposed project team brings the diversity of experience and professional skills
to evaluate all aspects of a pretreatment program when reassessing local limits and
the impacts of wastewater constituents on wastewater treatment plants. More
specifically the team is:
^ Experienced with the development of local limits;
^ Knowledgeable about wastewater treatment systems and defining local limits
that are necessary to protect and maintain effluent requirements; and,
^ Knowledgeable about the Client's wastewater facilities and discharge
challenges.
Gur experience with industrial pretreatment brings a total system perspective to your
project. Not only do we have an understanding of how to develop industrial
pretreatment programs, we also understand the impacts that the program can have
on industrial wastewater treatment plant operation. Though a key goal of an
industrial pretreatment program is to protect the processes of the City's wastewater
treatment plants, there are situations in which industrial discharges can actually be
beneficial to the collection system and the treatment plant. Char experience and
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E n v i r o n m e n t a l E n g i n e e r s ea' C o n s u l t a n t s
Mr. John Shawcroft
August 26, 2003
Page 2 of 7
approach will ensure that beneficial aspects of industrial discharges are recognized
while protecting the wastewater from harmful discharges.
Another aspect of evaluating local limits that cannot be overlooked is the impact
these limits will have on the local businesses. Brown and Caldwell understands the
importance of considering the ramifications of local limits from the discharger's
viewpoint while protecting the wastewater collection and treatment system. The
challenge is to develop limits that are economically attainable by the business without
compromising the environment.
Brown and Caldwell staff are familiar with the use of computer programs that can be
used to assist in the development of local limits for pretreatment. PRELIM is a
computer program developed by the United States Environmental Protection
Agency for calculating local limits. Brown and Caldwell staff have used PRELIM for
several local limit determinations. More importantly, we understand the sensitivity
of the program to the input variables. Simply plugging numbers into a program can
result in local limits that are too restrictive or not restrictive enough. As is true with
most computer programs, the output is only as good as the input. On virtually every
program for which we have developed local limits, subjective and objective measures
were applied to the input data. We conduct a thorough evaluation of the input
variables for reasonableness before using PRELIM.
Occasionally an unusual characteristic of a pollutant or the wastewater poses a
challenge to assessing the impact of an industrial discharge. In these situations,
Brown and Caldwell can use TOSC~-IEM, a computer model. TOXCHEM can
model the fate of pollutants through wastewater facilities. We have used
TOXCI~M to refine pollutant pass-through and pollutant impact information for a
wide range of applications. Our proposed project manager, Henryk Melcer, is the
lead developer of TOXCHEM and will apply it as necessary to local limit evaluation.
Attachment A summarizes some of Brown and Caldwell's pretreatment work for
municipalities and industries over the past decade.
Project Approach and Scope of Work
The assessment of established local limits requires a review of historical data,
evaluation of the influent wastewater characteristics, and a determination of its
impact on the plant's ability to meet its permit conditions. The results of this
investigation provide the necessary information to assess the proposed modifications
of the local limits.
The approach below takes a system wide view of the City's wastewater system to
determine effective means of managing industrial waste discharges that complywith
regulations and are manageable and enforceable by the City.
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Mr. John Shawcroft
August 26, 2003
Page 3 of 7
Scope of Work to Develop Pretreatment Local Limits for the City of
Meridian, Idaho
Task 1: Gathering Existing Information
Objective. To gather information on Industrial Users (ICI) that discharge into
Meridian sanitary sewer system in order set local limits, evaluate pass through, sludge
contamination, and develop pernut guidelines for the pretreatment program.
Assumptions. Information is readily available from the Cities of Meridian and/or
Boise, Idaho and that meetings with City staff and/or industrial user surveys are not
necessary.
Activities. This task includes the following activities:
1. Identify Ns that discharge to the POTW that will be subject to
pretreatment local limits.
2. Gather information on Ns including- flows and pollutant
concentrations based on sample data collected by the Cities of
Meridian and Boise and IUs.
Task 2: Evaluate and Determine Properties and Concentrations of
Pollutants
Objective. Evaluate and determine properties and concentrations of pollutants in
industrial discharges.
Assumptions. Information gathered under Task 1, and published values for
similar Ns when sample data is not available, will be used to evaluate and determine
properties and concentrations of pollutants in industrial discharges.
Activities. This task includes the following activities:
1. Determine average and peak pollutant levels in discharge for each
individual facility.
2. Determine aggregate average and peak of levels of each pollutant in
primary influent to POTW.
Task 3: Identify Pollutants of Concern, Evaluate Pass Through, and
Interference (Sludge Contamination)
Objective. Determine effects of total indirect discharge on POTW operations.
Assumptions. Secondary Treatment and Sludge Handling is carried out using
standard WV~'TP operations.
Activities. This task includes the following activities:
1. Modeling of pollutant levels in sludge and their effect on settling,
flocculation, etc.
2. Determine POTW ability to treat concentrations of pollutants that
pass though without being able to be treated by standard operations.
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Mr. John Shawcroft
August 26, 2003
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Task 4: Determine Contributions to Plant Influent from Non-
permitted Sources.
Objective. To gather information on discharges to the Meridian sewer system
from non-permitted sources.
Assumptions. City of Meridian can provide information on residential and non-
permittedwastewater sources to treatment plant. .
Activities. This task includes the following activities:
1. Evaluate fraction of influent flow from non-permitted sources
2. Identify pollutants introduced into the plant from these sources.
Task 5: Calculate Pretreatment Limits.
Objective. Determine maximum level of pollutants any industrial user may
discharge.
Activities. This task includes the following activities:
Based in modeling of plant effluent pollutant concentrations,
determine maximum level of influent pollutants to POTW.
2. Determine maximum indirect discharge level for each N to ensure
maximum influent pollutant levels to POTW are not exceeded
Task 6: Attend Meetings With Meridian Staff and Ns.
Objective. A Brown and Caldwell staff member will be available to attend
meetings to review progress of the pretreatment program, answer questions
regarding the pretreatment program, and answer any technical questions regarding
the work being done by Brown and Caldwell Staff at the request of the City of
Meridian. Costs for attending meetings are not included in the proposed budget.
Project Team
We have ident~ed a highly qualified team to assist the City in developing local limits.
We propose Henryk Melcer as project manager and Patricia Tam as project engineer.
I will serve as Principal-in-Charge. Resumes for each of these individuals are
included as part of this package.
Proposed Budget and Schedule
Table 1 presents the proposed budget summary for this work. The total cost of the
proposed work. shall be performed on a time and materials basis not exceed $15,000.
The City of Meridian will perform lab analyses upon direction and guidance from
Brown and Caldwell.
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Mr. John Shawcroft
August 26, 2003
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Table 1. Task Summary
Task description Estimated
Budget
Gathering Existing Information $1,982
Determine Characteristics and Volume of Pollutants $2,142
Identify Pollutants of Concern, Evaluate Pass
Through, and Interference (Sludge Contamination) $2,989
Determine Contributions to Plant Influent from
Un-permitted Sources $1,166
Calculate Pretreatment limits $2,666
Attend Meetings With Meridian Staff and IUs $3,500
Total $14,445
The work defined herein shall begin October 1, 2003. The estimated time for
completion is within 35 calendar days thereafter.
All work will be performed in accordance with Brown and Caldwell's attached
Standard Terms and Conditions (CL-L-TC) dated July 1, 2003. To accept
this proposal, please sign and date both copies and rettun one copy to Brown and
Caldwell,
We look forward to conducting this project with you.
Very trulyyours,
The undersigned agrees to the Terms and
Conditions of this Letter Agreement
attached hereto.
BROWN AND
a California Co n Ciry of Meridian
Signature Sign e (~
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Chns Cleveland, Vice President Printed N _
Title Co~v.~- I ~cesidev.~
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Brown and Caldwell/Client
Standard Terms and Conditions
I. SCOPE
Brown and Caldwell (BC) agrees to perform the services
described in the scope of work attached hereto which incor-
porates these terms and conditions. Unless modified in writing
by the parties hereto, the duties of BC shall not be construed to
exceed those services specifically set forth in the proposal.
These terms and conditions and the proposal, when executed
by Client, shall constitute a binding agreement on both parties
(hereinafter the "Agreement").
II. COMPENSATION
Client agrees to pay for the services in Article I in accordance
with the compensation provisions in the proposal. Payment to
BC will be made within 30 days after the date of billing.
Interest on the unpaid balance will accrue beginning on the 31st
day at the maximum interest rate permitted by law.
Time-related charges will be made in accordance with the
billing rate referenced in the proposal or Agreement. Direct
expenses and Subcontractor services shall be billed in
accordance with the proposal or compensation exhibit attached
to this Agreement. Otherwise, BC's standard billing rates shall
apply. In the event any uncontested portions of any invoice are
not paid within 30 days of the date of Consultant's invoice.
Consultant shall have the right to suspend work per Article
XIV, Suspension of Work
III.RESPONSIBIIITY STANDARD OF CARE. BC is
employed to render a professional service only, and any
payments made by Client are compensation solely for such
services rendered and recommendations made in carrying out
the Work BC shall perform the services in accordance with
generally accepted engineering practices and standards in effect
when the services are rendered. BC does not expressly or
impliedlywarrant or guarantee its services.
In performing construction management services, BC shall act
as agent of Client. BC's review or supervision of work prepared
or performed by other individuals or firms employed by Client
shall not relieve those individuals or firrrrs of complete
responsibility for the adequacy of their work
The presence of BC's personnel at a construction site, whether
as on-site representative, resident engineer or construction
manager, shall be for the sole purpose of determining that the
work is generally proceeding in conformance with the intent of
the project specifications and contract documents and does not
constitute any form of guarantee or assurance with respect to
contractor's performance. BC shall have no responsibility for
the contractor's means, methods, techniques, sequences, for
safety precautions and programs incident to the contractor's
work, or for any failure of contractor to comply with laws and
regulations applicable to performing its work.
RII.IANCE UPON INFORMATION PROVIDID BY
O'I~IER.S. If BC's performance of services hereunder requires
BC to rely on information provided by other parties (excepting
BC's subcontractors), BC shall not independently verify the
validity, completeness or accuracy of such information unless
otherwise expressly engaged to do so in writing by Client.
TV. INDIIVINffICATION
BC agrees to indemnify, defend, and hold Client harmless
from and against any liability to the extent arising out of
the negligent acts, errors or omissions of BC, its agents,
employees, or representatives, in the performance of duties
under the Agreement. Regardless of arty other term of this
Agreement, in no event shall BC be responsible or liable to
Client for any incidental, consequential, or other indirect
damages.
V. IlVSURANCE
BC shall maintain during the life of the Agreement the
following minimum insurance:
1. Commercial general liability insurance,
including personal injury liability, blanket contractual
liability and broad form property damage liability. The
combined single limit for bodily injury and property
damage shall be not less than $1,000,000.
2. Automobile bodily injury and property
damage liability insurance covering owned, non-
owned, rented, and hired cars. The combined single
limit for bodily injury and property damage shall be not
less than $1,000,000.
3. Statutory worker's compensation and
employers' liability insurance as required by state
law.
4. Professional liability insurance with limits of not
less than $1,000,000.
VI. SUBCONTRACTS
BC shall be entitled, to the extent determined to be
appropriate by BC, to subcontract any portion of the
Work to be performed under this Agreement.
VII. ASSIGNIVIIIVT
If the authorized scope of work includes construction
activities or the oversight of construction, BC may, at its
discretion and upon notice to Client, assign all of its
contractual rights and obligations with respect to such
activities or services to Brown and Caldwell Constructors,
its wholly owned affiliate.
If the authorized scope of work requires professional
services to be performed in a jurisdiction in which BC
renders professional services solely through a locally
registered engineering affiliate for purposes of compliance
with professional licensing requirements in that
jurisdiction, BC may, in its discretion, upon notice to
Client, assign its contractual rights and obligations with
respect to such services to such locally registered
engineering affiliate.
VIII. INTEGRATION
These terms and conditions and the proposal to which
they are attached represent the entire understanding of
Client and BC as to those matters contained herein. No
prior oral or written understanding shall be of any force
or effect with respect to those matters covered herein.
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Mr. John Shawcroft
August 26, 2003
Page 7 of 7
The Agreement may not be modified or altered except in 2.
writing signed by both parties, provided further that arty terms
and conditions in atry client authorization or purchase order
issued in connection or under the Agreement which are
inconsistent with the Agreement are hereby superseded and
shall be of no force and effect.
IX. CFIOICE OF LAW/JURISDICTION
This Agreement shall be administered and interpreted under the
laws of the state in which the BC office responsible for the
project is locazed Jurisdiction of litigation arising from the
Agreement shall be in that state.
By BC. By written notice to Client, BC may suspend
the Work if BC reasonably determines that working
conditions az the Site (outside BC's control) are
unsafe, or in violation of applicable laws, or the event
Client has not made timely payment in accordance
with Article II, Compensation, or for other
circumstances not caused by BC that are interfering
with the normal progress of the Work BC's
suspension of Work hereunder shall be without
prejudice to arty other remedy of BC az law or equity.
XV. TERMINATION OF WORK
This Agreement may be terninazed as follows:
x sEVERABirrl~
If arty part of the Agreement is found unenforceable under 1'
applicable laws, such part shall be inoperative, null and void
insofar as it is in conflict with said laws, but the remainder of
the Agreement shall be in full force and effect.
XI. FORCE MAJEURE
BC shall not be responsible for delays in perfomung the scope 2.
of services that may result from causes beyond the reasonable
control or contemplation of BC. BC will take reasonable steps
to mitigate the impact of atry force majeure.
XII. NO BINEFTI' FOR'1TBRD PARTIES
The services to be performed by BC hereunder are intended
solely for the benefit of Client, and no right nor benefit is
conferred on, nor acry contractual relationship intended or
established with arty person or entity not a party to this
Agreement. No such person or entity shall be entitled to rely
on BC's performance of its services hereunder.
XIII. WORK PRODUCT
BC and Client recognize thaz BC's work product submitted in
performance of this Agreement is intended only for the Client's
benefit and use. Change, alteration, or reuse on another project
by Client shall be az Client's sole risk, and Client shall hold
harmless and indemnify BC against all losses, damages, costs
and expense, including attorneys' fees, arising out of or relazed
to any such unauthorized change, alteration or reuse.
XIV. SUSPINSION OF WORK
Work under this Agreement maybe suspended as follows:
1. By Client. By written notice to BC, Client may suspend
all or a portion of the Work under this Agreement if
unforeseen circumstances beyond Client's control make
normal progress of the Work impracticable. BC shall be
compensated for its reasonable expenses resulting from
such suspension including mobilization and de-
mobilization. If suspension is greazer than 30 days, then
BC shall have the right to terminate this Agreement in
accordance with Article XV, Termination of Work
Client (a) for its convenience on 30 days' notice
to BC, or (b) for cause, if BC materially breaches this
Agreement through no fault of Client and BC neither
cures such material breach nor makes reasonable
progress toward cure within 15 days after Client has
given written notice of the alleged breach to BC.
By BC (a) for cause, if Client mazerially breaches this
Agreement through no fault of BC and Client neither
cures such material breach nor makes reasonable
progress toward cure within 15 days after BC has
given written notice of the alleged breach to Client, or
(b) upon five days' notice if Work under this
Agreement has been suspended by either Client or BC
to the aggregate for more than 30 days.
3. Payment upon Termination. In the event of
termination, BC shall perform such additional work as
is reasonably necessary for the orderly closing of the
Work BC shall be compensated for all work
performed prior to the effective date of termination,
plus work required for the orderly closing of the
Work Except for termination of BC by Client for
cause, BC shall also receive a termination fee equal to
15 percent of the total compensation yet to be earned
under existing authorizations at the time of
termination.
XVI. NOTICES
All notices required under this Agreement shall be by
personal delivery, facsimile or mail to the BC Project
Manager and to the person sigmng the proposal on behalf
of the Client, and shall be e ff ective upon delivery to the
addressed stated in the proposal.
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