HomeMy WebLinkAbout2009-11-04E IDIAN-
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CITY COUNCIL SPECIAL
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue,
Meridian, Idaho
Wednesday, November 04, 2009 at 7:00 PM
SPECIAL MEETING
1.
2.
3.
4.
5.
Roll-call Attendance:
David Zaremba Brad Hoaglun
Charlie Rountree Keith Bird
Mayor Tammy de Weerd
Pledge of Allegiance:
Community Invocation by Veriyn Brower with Meridian Fire
Department
Adoption of the Agenda: Adopted
Consent Agenda Approved
A. October 20, 2009 City Council Workshop Meeting Minutes
B. Cooperative Construction 8< Reimbursement Agreement with JLJ
Enterprises, Inc. for Bittercreek Sewer Lift Station Bz Sewer
Pipeline for aNot-to-Exceed Amount of $1,449,760.14 Removed
C. Task Order 10094 for Master Agreement Dated December 12, 2006
with Transportation 8~ Civil Solutions, P.C. for Downtown Water
Line Replacement for NW 4th Street for aNot-to-Exceed Amount
of $25,000.00
D. Task Order 10018a for Master Agreement Dated December 12,
2006 with CH2M Hill for Additional Office Services and
Construction Staking for aNot-to-Exceed Cost of $44,300.00
E. Task Order 0710a with Hydro Logic, Inc. for Well #20 Evaluation
for aNot-to-Exceed Amount of $11,583.00
6. Department Reports
A. Mayor's Office
1. Resolution No. 09-698: Appointing Jessica N. Proctor to
Seat 6 of the Historic Preservation Commission Approved
B. Solid Waste Advisory Committee
1. Environment at Work Awards
C. Police Department
1. FY2010 Budget Line Item Reallocation for Towing Expenses
Public Works Approved
D. Public Works
1. Appeal by Richard Boyack of September 14, 2009 Notice of
Default and Order to Correct, regarding August 10, 2007
Agreement for Hookup to City of Meridian Sewer/Water
System Outside City Limits at 4270 E. Overland Road
Vacated
E. Parks Department
1. Ten Mile Interchange Landscape Update
7. Action Items
A. Public Hearing: AP 09-003 Southridge Construction Site Motion
approved to uphold Director's decision
8. Other Items
A. Canvass Votes for November 3, 2009 City General Election
Motion approved to accept results
B. Executive Session per Idaho State Code 67-2345(1)f) - (to
consider and advise its legal representatives in pending
litigation)
Into Executive Session at 8:49 p.m.
Out of Executive Session at 9:17 p.m.
Adjourned at 9:17 p.m.
Meridian City Special Council Meeting November 4, 2009
A meeting of the Meridian City Council was called to order at 7:00 p.m., Wednesday,
November 4, 2009, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, President Charlie Rountree, Keith Bird,
Brad Hoaglun, and David Zaremba.
Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Kyle Radek, Tracy
Basterrechea, Bill Johnson, Lucas Cavener, Steve Siddoway and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba
X Charlie Rountree
X Brad Hoaglun
X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Good evening. I'll go ahead and call tonight's meeting to order. I'd like to
begin by welcoming you to the City Council Special Meeting. It's special because you're
here. Naw, I'm kidding. It's special because last night we didn't hold this, because it
was election day and so we always do it the evening following election, so we
appreciate you joining us this evening. For the record, it is Wednesday, November 4th.
It's little a bit after 7:00 p.m. We will start tonight's meeting with roll call attendance.
Item 2: Pledge of Allegiance:
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Verlyn Brower wit Meridian Fire
Department.
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Verlyn
Brower, who is with the Meridian Fire Department and he is our new chaplain and we
are very fortunate to have him join us this evening and we will ask you to join us in the
community invocation or take this as an opportunity for a moment of reflection.
Brower: Take a moment with me, please. Our Father in Heaven, we want to take just a
moment tonight just to call on our hearts and give you thanks for your goodness to us.
We want to thank you for these City Council members and the city leaders that take
care of all this business that goes on behind the scenes behind our daily lives. We just
ask that you give us an appreciation for that and an understanding of what they do and
pray for the participants tonight here that represent a business or a cause, that you
Meridian City Council Special Meeting
November 4, 2009
Page 2 of 34
would calm their hearts, that you would give both Council members and them wisdom to
come to good conclusions about what they need to decide to work their matters out and
we pray, too, for our city employees as this just goes down the ranks, that you would
bless them and bless their families, provide for them, and thank you for their service to
us here in this city. We pay for our citizens, too, and for our city, that you would give us
your favor in this kind of a trying economic times, that you would provide for our citizens,
that you would show us, the city workers, how to provide for them, that you would give
our business leaders through innovative ways to think of new businesses and to get
new businesses and just to keep this city going. So, we just ask for your favor here
tonight and we thank you for your goodness to us and pray in your name, amen.
De Weerd: Verlyn, what we do with our faith leaders the first evening is we offer them a
City of Meridian pin and thank you for joining us.
Brower: Thank you.
Zaremba: Madam Mayor?
De Weerd: Yes.
Zaremba: If I may, I would like to comment that it is a big deal for the fire department to
have a chaplain. It's something that they have worked on and wanted for years and
there was a serious selection process. We are honored to have you as fire department
chaplain and welcome.
Item 4: Adoption of the Agenda:
De Weerd: Item No. 4 is adoption of the agenda.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: On the Consent Agenda, Item 5-B has been requested to be removed from
the agenda. Item 6-A-1 under the Mayor's office is resolution number 09-698. Item
6-D-1 has also been requested to be vacated from the agenda. And with those
changes I move we adopt the agenda.
Hoaglun: Second.
De Weerd: I have a motion and a second to adopt the agenda as noted. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council Special Meeting
November 4, 2009
Page 3 of 34
Item 5: Consent Agenda:
A. October 20, 2009 City Council Workshop Meeting Minutes
C. Task Order 10094 for Master Agreement Dated December 12,
2006 with Transportation Sz Civil Solutions, P.C. for Downtown
Water Line Replacement for NW 4th Street for aNot-to-Exceed
Amount of $25,000.00
D. Task Order 10018a for Master Agreement Dated December 12,
2006 with CH2M Hill for Additional Office Services and
Construction Staking for aNot-to-Exceed Cost of $44,300.00
E. Task Order 0710a with Hydro Logic, Inc. for Well #20
Evaluation for aNot-to-Exceed Amount of $11,583.00
De Weerd: Item 5 is our Consent Agenda.
Zaremba: Madam Mayor, as noted previously, Item B is not included. Otherwise, I
move that we adopt the Consent Agenda and for the Mayor -- approve the Consent
Agenda without Item B and for the Mayor to sign and the Clerk to attest.
Hoaglun: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you,
please, call roll on the Consent Agenda.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Item 6: Department Reports:
A. Mayor's Office
1. Resolution No. :Appointing
Jessica N. Proctor to Seat 6 of the Historic Preservation
Commission
De Weerd: Item 6 under Department Reports. Go ahead, Luke. I do have information
about our youth council -- our youth leader that we are going to appoint to the Historic
Preservation Commission. The last week -- or I think it was two weeks ago you
approved a change to designate a youth seat on this commission. Tonight in front of
you is Jessica Proctor and Jessica joined the Youth Council last spring just towards the
Meridian City Council Special Meeting
November 4, 2009
Page 4 of 34
end of our season and has been an active member thus far and we are very excited to
see her stated interest in historic preservation. Thank you for joining us tonight.
Proctor: Thank you having me.
De Weerd: Luke, do you have comments?
Cavener: Boy, no comments. She -- Jessica has -- she's a senior at Rocky Mountain
and has been a real superstar in the Mayor's Youth Advisory Council since joining last
spring and I just want to share one thing from her application that really stuck out with
me when -- when asked why she wanted to be involved is that she's interested in
making sure that the historical aspects of our community stay alive and I think that's a
great testament to why she wants to be involved in this commission. She chose the
Historic Preservation Commission by choice. It was her only selection and I know that
they are very excited and happy to have heron board.
De Weerd: Thank you. Jessica, do you have any comments?
Proctor: Just that I'm very excited to become apart -- bigger part of our community and
to join the Historic Preservation Committee. I think it would be an excellent opportunity.
De Weerd: Thank you. And we appreciate your stated passion for it. I didn't have to
twist arms this year or anything. It's very exciting. So, thank you for joining us this
evening. And thank you, Luke. Council, with that said I would appreciate confirmation
of this appointment of the youth seat to our HPC.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Resolution 09-698, the appointment of Jessica Proctor to Seat
6 of the Historic Preservation Commission.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, roll call.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carved.
MOTION CARRIED: ALL AYES.
B. Solid Waste Advisory Committee
1. Environment at Work Awards
Meridian City Council Special Meeting
November 4, 2009
Page 5 of 34
De Weerd: I will move down to the podium on the floor, if you will give me a moment. I
would ask our representatives from SSC, the chair of our SWAC committee and,
Samantha, that includes you and the SSC. If you will, please, come forward. And also
our representatives from Pro-Build and from Threw the Outdoors, if you will join us up
front as well. I did want to say a few words about each of the companies that we are
going to recognize this evening and, then, ask Nancy Mann, who is with our SWAC
committee, to also make a few remarks as well. Pro-Build in Meridian is being
recognized with an award for their outstanding recycling effort. Pro-Build recycles
everything they can, including documents, metal, cardboard, wood, plastic and
commingle. In one year Pro-Build recycled 146,000 pounds of materials and reduced
waste cost by 76 percent, a savings of just under 14,000 dollars. Through the recycling
efforts Pro-Build employees have saved 240 cubic yards of landfill space. This is quite
amazing and I think that they are, indeed, a leader in these efforts and really raising the
bar, setting a standard that challenges all of us to step forward as well and follow their
lead and we appreciate you being here this evening. And Threw the Outdoors are a
predemolition specialist. Their objective is to keep reusable building and landscape
materials out of landfills by salvaging everything possible from property set for
demolition. In two years the company has pre-demoed 60 properties and saved over
320 semi trailers of reusable building and landscaping materials from the landfill and so
I will ask Nancy to make a few comments and, then, we will present the awards.
Mann: Thank you, Mayor, and thanks everyone for being here. I'm especially proud
this evening to offer these awards to two outstanding businesses in the Meridian
community. I'm the chair person of the Solid Waste Advisory Committee, which is a
committee that meets about once a month here at City Hall and what we do is we
oversee the curb side recycling program and recycling efforts in the City of Meridian.
We have been working for about eight years. When I first moved to Meridian there was
no curb side recycling and somebody found out that I really was into recycling, so eight
years later here we are. As you all know, we have a fabulous curb side recycling
program here in Meridian, but tonight we are recognizing people who have gone over
and above curb side recycling and are recycling in their businesses and I'm very
impressed with both of the efforts of both of these companies. This is the second year
we have given these awards. I hope we will see this in the future and I'm just so happy
that there are people other than myself in this town that think that we need to keep stuff
out of the landfill, because it's getting very cost prohibitive to keep hauling everything up
to the landfill. So, I'm just very happy to be here with both of you tonight and I thank the
City of Meridian for working with us to help us all just move forward on all these great
projects. So, congratulations and we have some really nice plaques for you to hang in
your businesses.
De Weerd: So, first, we will recognize Pro-Build. The plaque states: In recognition for
an outstanding recycling program and we are very honored to present you with the
Environment at Work 2009 winner plaque. And Tracy and Justin, I appreciate you being
here with us tonight. And, Lorraine, I am very honored as well to present to you the
Environment At Work 2009 winner for Threw The Outdoors in recognition for an
Meridian City Council Special Meeting
November 4, 2009
Page 6 of 34
outstanding reuse program. Thank you for joining us. Again, we thank SSC for being
such a positive partner to the City of Meridian and to Nancy for her leadership. We
have great -- we have great participation in our recycling programs as individuals and as
you see from our business leaders. Again they are raising the bar and expectations for
others to follow. So, thank you.
Zaremba: Madam Mayor, before you leave that area.
De Weerd: Yes.
Zaremba: There is a beautiful wreath on the back wall that was brought in just before
this meeting began. I believe it's a gift from Lorraine. I wonder if she would care to give
the history of it and explanation. At the microphone, though, please.
De Weerd: Yes. We need you on the microphone.
Lorraine: As we did the pre-demolition on all those homes and farms and projects in the
valley here, we went ahead and made a wreath and there is something from every one
of them in it, something different, unusual, that was left behind by the owners and so
that's to represent all the farms we have lost towards growth and I hope everybody
enjoys it.
De Weerd: Thank you so much. That was very thoughtful and we will display it with
great pride. We do take great I guess privilege and honor to have a lot of historical
remembrances in the City Hall project. We do appreciate the history of our community
and thank you for doing that, Lorraine.
C. Police Department
1. FY2010 Budget Line Item Reallocation for Towing
Expenses
De Weerd: Item 6-C under our police department, I will tum this over to Lieutenant
Basterrechea. And the chief told me I could give you a hard time.
Basterrechea: Of course he did. Madam Mayor, Members of the Council, the reason
we are here tonight is the police department, through the budget -- budgeting process,
we were trying to reallocate funds so they match more accurately what they are being
spent on and during that process they moved a lot of the funds out of an area called the
operating funds and it was money that was taken generally for a variety of reasons
through the police department and that money was reallocated in different line items
and we realized that we had two areas that we had missed that we used out of that
general operating fund budget item and that was towing for non-police vehicles and
towing for police vehicles as well. So, what we want to do tonight is we just want to
reallocate 1,000 dollars from the office supplies line item and move that to anon-police
vehicles towing fund and take another 1,000 dollars from that same office supplies line
Meridian City Council Special Meeting
November 4, 2009
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item and move that to a police vehicles towing fund and we have worked out all of the
details with finance on that and we are just looking for your approval.
De Weerd: Thank you. Council, any questions?
Bird: I have none.
De Weerd: Thank you for your report.
Basterrechea: Thank you.
De Weerd: So, Council, we need a motion to approve this line item reallocation.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve the reallocation of 2,000 dollars from the office expense
fund into two different towing expense funds for the police department.
Hoaglun: Second.
De Weerd: I have a motion and a second. Any discussion? Hearing none, Madam
Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carved.
MOTION CARRIED: ALL AYES.
D. Public Works
1. Appeal by Richard Boyack of September 14, 2009 Notice
of Default and Order to Correct, regarding August 10,
2007 Agreement for Hookup to City of Meridian
Sewer/Water System Outside City Limits at 4270 E.
Overland Road
De Weerd: Item 6-D was requested to vacate from the agenda.
E. Parks Department
1. Ten Mile Interchange Landscape Update
De Weerd: So, we will move to Item 6-E, our Parks Department.
Meridian City Council Special Meeting
November 4, 2009
Page 8 of 34
Siddoway: Thank you, Madam Mayor, Members of the Council. I was before you last
week to discuss the Ten Mile interchange landscaping plan and seek feedback. It is my
hope to bring back some items to you based on what we teamed last week and,
hopefully, we are going to close in on the desires of Council in relation to the
landscaping in this area, so we can get final direction to ITD's design team. They are
trying to do construction documents by the end of this month for the funding decisions
that will be made in December. Last week I walked away with three specific items on
my radar based on the discussion. The first is that we need to consider native ground
cover options. Tonight I have here in the audience Skip Vetten with the Natural
Resources Conservation Service, who has been working with the design team to
explore options in the ground cover. The second issue was related to the interchange
design and the maintenance access to the islands and things. So, Vance Henry with
H.W. Lochner, who is the engineering firm that designed the interchange, has gone out
to bit. The third one was the acreage, which as we discussed last week had grown. We
have reduced that from the 25.6 acres to 17.4 acres. What was discovered as they
relooked at that in the last week is that there are 20 foot wide gravel shoulders along the
freeway and along the ramps that will not be landscaped and are part of the -- the
pavement section. So, the top soil and -- and seed -- seeding for the grass areas were
beyond that 20 foot shoulder, which reduced the acreage by a little over eight acres.
With that I would like to invite Skip Vetten up to the podium to address some of the
discussions that have been had about the ground cover options.
De Weerd: Thank you, Steve. Thank you joining us this evening.
Vetten: My pleasure. Thank you, Madam Mayor and Councilmen.
De Weerd: If you will state your name and address for the record.
Vetten: Sure. Skip Vetten, 132 Southwest 5th Avenue, Meridian. 83642.
De Weerd: Thank you, Skip.
Vetten: As Steve mentioned, I have been working with them and he asked me down to
see if I could answer any of your questions about some of the species. I have those
species on a handout here if you would like to have those.
De Weerd: Okay. And, Skip, you helped us with our Five Mile Creek project as well;
right?
Vetten: Yes. Yes. Yeah. I worked for Kyle on that very closely.
De Weerd: I'm sorry, Iwasn't -- wasn't responsible for pairing you with him.
Radek: I was going to say, he's still helping, ma'am.
Meridian City Council Special Meeting
November 4, 2009
Page 9 of 34
Vetten: So, the sheet that you have there, it's very basic. Comes out of the technical
note from our agency and that technical note has hundreds and hundreds of grass and
wild flower and shrub species in it. I just took these five species here for your review,
but that's the ones we have been talking about for revegetation on the interchange there
and part of the discussion, as Steve mentioned to me, was that there was consideration
by the Council to look at native species on -- for revegetation there and the bottom three
species are native species. The top two are introduced species. They are all very well
adapted to this climate and precipitation zone. So, any questions you have -- I guess
what I could do for you is let you know that a lot of projects that we have worked on,
including the one with Kyle at Five Mile, we had introduced native species there, in
addition to the introduced species and I told Steve the other day that for the interchange
it's not really a habitat site and I didn't feel the need to have native species, which are
generally more friendly to -- for native animals. So, my ultimate recommendation for
Steve was these top two species here are very very drought tolerant, they are both
introduced, they are not native, but as you can see in here they are meant to be used
for highway plantings, air strips, sites that need erosion control and ground cover and
the nice things about these two top species are they are very good at controlling weeds
once they get established and, fortunately, you have irrigation at this site, which is a
huge plus for anything in this climate. So, any questions on any of that or concerns?
De Weerd: You know, Skip, I guess I do in terms of how do these -- any of these five
that you have listed withstand the salt and sand that often are thrown off the road into
the planting areas, how do they stand to that kind of treatment as well?
Vetten: That's a very good question. Those -- those items aren't listed in these
paragraphs. There is a chart that can give you more information on that and I can get
Steve if you would like to know. Generally speaking, if there is excessive salt -- the
sand I wouldn't wont' about. If there was excessive salt probably any of these species
would be susceptible to weakness or death from too much salt. The question is is how
much is too much. With irrigation, rain fall, snow melt, that sort of thing, it will usually
dilute a concentration of salt and that helps protect the species. There is -- we have a
lot of reclamation species that are very adapted to salty -- saline conditions and they
actually thrive when it's too salty and those are specialty plants for specialty spots.
These would do -- I guess I wouldn't be concerned. I'm not sure how much salt goes on
the highways here, but as far as I know it is not that much considering the amount of
show fall that we have and I know that can -- that can change year to year, but,
generally speaking, these would -- these would handle the situation pretty well.
De Weerd: Thank you. Mr. Rountree.
Rountree: Madam Mayor, thank you. Both the species you have indicated you'd
recommend are the fescues and both of them being bunch grasses. I guess I had in
mind something that was more of a sod form or just for the esthetic aspect of it. But my
question is with -- with the bunch grasses and the availability of irrigation water, will they
in-fill pretty well, as opposed to what you see native stands or natural stands look like?
It would be more of a turf type of condition.
Meridian City Council Special Meeting
November 4, 2009
Page 10 of 34
Vetten: Yes. And I described to Steve -- there is several examples of these species in
the valley around here and I had described to Steve that under droughty conditions, you
know, these bunch grasses will get a base about maybe six, seven, eight inches and
they will be two to three feet apart on the landscape. With irrigation they will be denser
and thicker. The reason that these two plants are so good at holding out weeds is they
are fine leaved and they grow up not very tall and, then, they kind of fountain out and
those leaves covers that area around the base of the plant and prevent the other -- the
weeds from germinating and growing in there. That's the primary reason why these are
so effective and even though they don't form a turf per se, they cover the whole ground.
And it's a matter of choice. Some of the other projects we have put in that third species
of thick spike wheat grass and the fourth species is a stream bag wheat grass, those do
tend to creep and form for more of a sod area. Again, those are the native -- part of the
problem with putting those -- a sod form in with these bunch grasses is the bunch
grasses will probably out compete them in the end anyway. There is no harm to include
all five of these species or four of them. There is no harm to do that. Eventually I think
what you will end up with is the top two species, even if you put the others in. But I as
mentioned to Steve the other day, there is always little micro sites out there where one
plant may not do very well and the other species could do quite well and that's why we
put mixtures together for projects. So, it wouldn't harm to do it, but it wouldn't be
something you count on having in the long run, because of the competitive nature of the
top two species.
Rountree: A follow-up question. Given this is going to be in somewhat of an artificial
environment with the availability of imgation water, couldn't there be a mix of native or
hardy wild flower put in with these and have an annual spring or fall showing of color in
addition to the low growing grasses?
Vetten: Yes, you could do that. Steve and I did not talk about that. It's possible to do
that, especially if you have got irrigation, because those other plants have a chance to
compete. I think over time what you will find is that they won't stay in the --
Rountree: The bunch grass will move them out.
Vetten: Because these top two are so competitive.
Rountree: Okay.
Vetten: And these really -- they are a reclamation grass. They happen to be very
attractive and low growing and easy to maintain, but they are so competitive they -- they
will crowd out almost everything else.
Hoaglun: Madam Mayor?
De Weerd: Yes.
Meridian City Council Special Meeting
November 4, 2009
Page 11 of 34
Hoaglun: Question regarding the first two. We talked about they are drought tolerant
and here it talks about ten inch precipitation zone, 14 inch precipitation zone. We do
have irrigation. How much water would we be applying to these -- you know,
summertime it's dry, you know, you got 30, 40 days no rain. Is that a once a week type
of thing or what type of watering system do we have to get into?
Vetten: Yeah. That's a very good question and it's -- it's a difficult answer, because it's
so variable. A lot of it will depend on the condition of the soil and how course it is and
how well it holds water. What we always recommend to anybody that's planting these in
a reclamation situation or a pasture situation, whatever, is it's just a matter of watching
the plant and looking at the amount of moisture that is in the soil to determine how much
irrigation it needs. As an example, if we were into our 38th day of hot, dry conditions in
early August, these plants would do fine with water once a week for a few weeks and I
mentioned to Steve the other day that once they are established they don't need very
much water, they hang on really well. So, it's not a frequent frequent imgation scheme
that you need to have. But, again, it does depend on what is that soil down there and
that's not hard to figure out. Whoever would be in charge of watering, I would be happy
to work with them and you just take a shovel, you dig a hole, you'd look and see how
wet is the soil. Just a small hole. You see how wet is the soil. If it is dry, then, it's
prudent to imgate them and, then, they will stay strong and healthy and they will really
do the job for weed control and soil stabilization.
Hoaglun: Thank you.
De Weerd: Any other questions from Council? Thank you, Skip.
Vetten: Okay. My pleasure. And, Steve, Kyle, of course, have my phone number. Any
other questions that come up, please, feel free to call.
De Weerd: Thank you.
Siddoway: Thank you, Madam Mayor. I would now invite Vance Henry up if I may from
H.W. Lochner to address the second issue, which was the interchange design and
access for maintenance vehicles.
Henry: Madam Mayor, Council Members, we have got a few slides here that --
De Weerd: Vance, just for the record, if you will state your name and address.
Henry: Vance Henry, 201 East King Road, Kuna, Idaho. 83634.
De Weerd: Thank you so much.
Henry: When we laid out the interchange and the landscaping was either going to be in
the project or the companion stimulus project, we looked at a couple ideas and we will
show those. What you're looking at now is one of the interchange islands -- the
Meridian City Council Special Meeting
November 4, 2009
Page 12 of 34
interchange at full capacity will be running somewhere between 40 and 50 thousand
cars a day and with the ramps and free flow there is pretty well travel lanes all around
there, so we did put in approaches, one on each island, I believe they are in the order of
30 feet long, fit a truck and alandscape-type trailer that the maintenance people can
pull onto that, it's real similar to on the connector I think down by Orchard. Now there
they have got a -- quite a wide shoulder and, then, they have -- have the access, but
this allows them to get the truck out of the travel lanes, which are the north and south
bound Ten Mile Road travel lanes. I think, you know, anytime they are working around
those active travel lanes they would still put out some type a you know, some cones
and some signage to let people know that somebody's working. So, that would allow
them to get their vehicle off on all four islands and they would do that off of Ten Mile
Road. I guess we can just work through them and, then, we can ask questions. See
what we -- here, this -- there is two medians on Ten Mile, one I will call the south
median, which is between Ten Mile and this future mid block intersection and, then,
what I'll call the north median, which is from the mid block up to Franklin. Where we
show the median is the color part with the landscaping. If you're at the very southem
end of that it's -- there is a 24 foot wide striped area that is similar to what you have got
on the islands, you're just -- you're adjacent to the travel lanes, you're in a striped-off
area. So, they can pull in there, back up to the medians, set some cones out, and they
are completely out of the travel lanes to access the southem island on the south side.
The other situation we have is on the next slide and here is the situation for the north
median, both ends of it, and what would be the north end of the south median where we
envision they would pull into the very back end of these double left tum bays. These left
tum bays are dual left tum bays, they are on the order of 400 feet long, so they could
pull into a tum bay, they are out of the travel lanes, they'd have to cone off a short
section of tum bay, but it does get them out of the travel lanes and that was our thought
for the medians. There was a question posed can we put an approach on -- into the
medians. We can do that. It would be a -- take up about half the width of the median
for 30 or 40 feet. It would be concrete. But we didn't see that as being any safer
situation. They would still be, similar to here, just adjacent to travel lanes and have to
put out a few cones and some signage.
De Weerd: Thank you. Council, any questions?
Rountree: No. That takes care of my concerns.
De Weerd: Thank you.
Siddoway: Thank you, Madam Mayor. The last thing on my mind is if we are at
resolution, I think after we give them direction to move forward with design, once it is
designed and under construction, then, we put it out for bid, that we should bid the
maintenance of these areas with options from a showcase option to bare bones options
and look at some things that can be varied and possibly reduced, such as the frequency
of trash pick up, the mowing frequency, fertilization schedule, things like that, so that we
have some options to pick from as we decide how we are going to move forward on the
maintenance side. So, with that I will stand for any questions and direction and seek
Meridian City Council Special Meeting
November 4, 2009
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your concurrence with the -- the fescue grasses in the interchange areas, as well as the
maintenance options that have been presented tonight.
De Weerd: Thank you, Steve. It looks like you have tried to think of all the different
scenarios and situations that can come up. Council, any questions?
Rountree: Madam Mayor, I don't have any and I think the direction that Steve's going
with the input tonight is the right way and I agree with the idea of looking at options and
--from showcase to bare bones and see what kinds of costs we are looking at.
Siddoway: Okay.
Rountree: Because, again, it's going to be a forever agreement that we enter into.
Siddoway: Right. Okay. Anything else?
De Weerd: Thank you. Anything else, Council? Okay.
Siddoway: Thank you very much.
Item 7: Items Moved From Consent Agenda:
Item 8: Action Items:
A. Public Hearing: AP 09-003 Southridge Construction Site
De Weerd: Thank you, Steve. Okay. The next item is No. 7 and under 7-A is public
hearing AP 09-003. I will open this public hearing with staff comments.
Friedman: Thank you, Madam Mayor, Council Members. On April 7th of this year
Council approved of the South Ridge 31 annexation request. That annexation approval
included a develop agreement provision that was to allow operation and construction
activities related to the I-84 widening and construction of the Ten Mile interchange to
occur as part of -- on the property that was annexed. June 8th of this year the planning
director did issue a conditional letter of approval for those construction activities that
was to include aggregate or gravel extraction on the south and east of the realigned
Overland Road, grading, and the establishment of a concrete batch plant and asphalt
mix plants. As you know, some of those concerns were raised during the public hearing
process for the annexation. The concerns were particularly related to noise, light, and
traffic. We included in that approval letter quite a few conditions and one was a
limitation on the hours of operation, restricting construction activities and gravel
extraction and that sort of thing between the hours of 7:00 a.m. and 8:00 p.m. In August
of this year Idaho Sand and Gravel, who is a contractor, submitted a letter to Mr. Jewett,
who is the owner of the property, requesting that they be allowed to conduct gravel
extraction operations 24 hours a day through December 23rd of this year. After review
of the request and the history of this annexation, the planning director denied that
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November 4, 2009
Page 14 of 34
request and so the property owner and contractor are seeking Council's review of that
decision.
De Weerd: Thank you. Any comment from the -- I guess are you an applicant? Is that
an applicant?
Nary: Appellant.
Friedman: He is the appellant.
De Weerd: Appellant.
Jewett: Thank you. Jim Jewett, 1560 Carol Street, Meridian. The -- the real purpose of
-- behind the 24 hour request is simply to get as much material across the interstate, so
we can tear down the overpass. Right now the overpass was scheduled to be tom
down the 21st of November. The request is to have 24 hour operations to the 23rd of
December, but as soon as the overpass goes down we would no longer need the 24
hour operation, we are just trying to get the quantity necessary across the freeway, so
we don't have to go around and impact other roads, either going east or west, and
Franklin to the north in bringing all the gravel around. We are behind schedule on
getting that -- that 21st date. Even if we got 24 hour operation today, we probably
couldn't meet the 21st, but it would certainly before the 23rd of December. So, we
realize it's an impact with some of those neighbors that are right there located, but
overall the impact would be much less on the community as a whole by getting these
trucks across the freeway and this gravel across before as soon as we can. So, that's
really the purpose of that. It's just simply to get this material moved and so we can get
that overpass tore down.
De Weerd: Okay. Council, any questions?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I might ask Mr. Jewett how many trucks are running a day in this 7:00 to 8:00
time period right now?
Jewett: We have 11 running at one time. Yeah. We have 11 running at one time.
They -- right now what we do is we -- they come through the pit in a circular manner, get
loaded, go back out onto Ten Mile, go through the scales, which are right down below in
the operation area, and on and at times I see a truck about every two minutes, because
they really just get across there, dump, and get back over. Go through the scales only
once going, not coming back. It simply would be a second shift for the same period at
night that they have during the day.
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November 4, 2009
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Hoaglun: Follow up, Madam Mayor. So, there is no way to increase the number of
trucks in that same time period?
Jewett: Like I said, at times when I'm there I see a truck every two minutes. So, it takes
a certain amount of time to load those trucks, it's just -- we just don't have enough
space nor enough equipment to load that quickly to tum them around any faster.
Hoaglun: Thank you.
Jewett: Right now we move about somewhere between 11,000, 12,000 tons a day in
that 12 hour shift and we'd like to, you know, almost double that.
De Weerd: Thank you. Anything --
Jewett: With the original schedule, we will -- you know, we are scheduling the 21st, the
night of the 21st for the overpass to come down. That's all coordinated with the
completion of Overland Road. Right now Overland Road is scheduled to be completed
and open on the 20th of November and that's the other key that has to happen before
Ten Mile overpass can be tore down. Right now we are a few days ahead of schedule
on that project. As long as the weather holds we should maybe even pick up a few
more days, but still just getting all that gravel across, the sooner we can get it across the
sooner that --the Ten Mile can come down.
De Weerd: Okay. Mr. Bird?
Bird: Yeah. Thank you, Madam Mayor. Jim, what -- if you don't get the 24 hours and
have to haul the long way around, which way are we going, up to Overland and down
over to Black Cat and -
Jewett: The most likely route would be done to Lamont on the south, over to Black Cat,
back to Franklin, back to Ten Mile. There is also -- Idaho Sand's contract does not limit
their operation, other than pile driving, to less than 24-7, so they have an option of this
coming from a state pit and coming down the interstate, getting off at Meridian Road,
going down Main, getting onto Franklin and over. So, they might opt to go and just
bring the material from a different pit and just impact different roads. We just have got
to get that material across there and done as quick as possible, so -- we were a little
late getting started, so make sure we had all our state approvals.
De Weerd: Well, thank you for saying that, because that was one of my comments that
I was going to make. I was trying hard not to, so --
Jewett: Making sure you have all your ducks in a row and your I's dotted and your T's
crossed sometimes can be a little lengthier than we think, so --
De Weerd: Okay.
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November 4, 2009
Page 16 of 34
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I'm sorry. I was just going to comment on the number of trucks required. My
experience is with moving people and buses, not moving goods and trucks, but when
you're trying to move a lot of people and you are doing it in a short distance, if your first
bus can get back in enough time, there comes a point where adding more buses doesn't
do any good, because if -- using Mr. Jewett's example, if he's got 11 trucks going and
the first truck is back, while the 11th truck is loading, adding more trucks doesn't make it
go any faster, they just sit there and wait.
Jewett: The other consideration for -- is weather. The sooner that we can get this
material moved across the interstate, the least chance that weather could affect our
operation. You know, cold, snow, rain, that's all going to affect -- once the material is
moved across the interstate and the overpass goes down, they will close Ten Mile from
Franklin all the way to Overland and it will be closed for the duration of the project. So,
then, it won't be that -- weather or safety concerns. But right now getting that material is
just -- is the concem just getting it across.
De Weerd: Mr. Rountree.
Rountree: I do have a question now. Is there a mandate in the contract that that
structure be removed by the date you specified? Or could it remain in place while Ten
Mile is closed for the purposes of hauling material at such time as that was complete
and, then, it could come down?
Jewett: I have a representative from Idaho Sand that's here that might be more versed
on the contract, but I believe that closing a Ten Mile or demolition of the overpass both
trigger a time frame in which the project must be completed by. So, either action starts
a time -- a second time window to complete the entire project. So, they are trying to
leave them open as long as possible to accommodate the traffic, but also to
accommodate their schedule with ITD. But -- okay. So, I was right on that. And I do
have a representative from Idaho Sand, if you have some questions for him, he can
certainly come up.
De Weerd: Yeah. You can't make it from there. Yes. Please come forward. If you will,
please, state your name and address for the record.
Von Lintig: My name is Bob Von Lintig, 5972 South Settlement Way, Boise, Idaho.
De Weerd: Thank you.
Von Lintig: And I work for Idaho Sand and Gravel. Sorry. I work for Idaho Sand and
Gravel. One of the key things -- and I think you were just about on the same subject --
safety is a big concem and by adding any additional trucks it's really a safety concem.
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November 4, 2009
Page 17 of 34
If you were to look at the project as it's gone now, it's going like clockwork, you know, a
truck comes in, in a very short period of time it's turned around and efficiently back and
over the bridge. We do a lot of work in the Treasure Valley and one concern we have --
it's not unusual for us to have difficulties with local roads. Local roads are not normally
structured for the kind of use that we are putting on those roads and the unique thing
about Mr. Jewett's pit is that all of -- or at least 95 percent of the roadway that we are
using right now gets replaced in this project. So, when the project is done there is no
scars, you know, from roads that we have damaged and I realize that, Kyle, maybe you
might address this, but, yes, the local roads are built to certain designs and our trucks
are legal to drive on those roads, but when you start moving the quantities that we are
moving in a short time frame, it sure is nice when the roads that we use, the majority are
being replaced within the project and it alleviates any damage or any scars left of the
local roads when we are done, so -- and safety -- just safety, again, was the big issue.
We are trying to put more trucks -- right now in the last month, maybe month and a half,
we have been working seven a days week, 7:00 to 7:00, two separate crews, to
maximize the window that we have. So, I think we have exercised, you know, our -- as
much as we can we have minimized the impact of the project. One other thing that Mr.
Jewett did mention is part of the delays were from some utility issues, not of anybody's
fault here, along the interstate that delayed some of the fill that we could start, so I think
that's all the things that came to mind during Mr. Jewett's statement.
De Weerd: Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: If you would respond to the question I asked Mr. Jewett about closure and
removing of the structure, closing of Ten Mile and utilizing Ten Mile with the structure in
place, to move material as it's closed or what's -- what's the contract allow you to do?
Von Lintig: The intermediate milestones, the way I understand them, and I wish I could
have looked at them today, rather than a month or two ago, is that the bridge demolition
and the closing of the road are the same milestone. So, if we were to close the road,
that would start that milestone and we have a limited period of time throughout the
project that we could have that road closed. So, in essence, it would do the same thing.
Rountree: So, the other part of that is keeping Ten Mile open, keeping the structure in
place until you have got all of your material moved.
Von Lintig: That's correct. And the issue we have there -- I'll try to stay on the subject.
This is a very unique bridge that we are building here and it's what they call apost-
tension bridge. If you happen to be into bridges, it's really a cool structure. The -- one
of the drawbacks is we really need to be through certain phases of that bridge
construction before the onset of cold next year and so that's the added incentive to us to
be working seven days a week, 12 hours a day, and possibly another shift at night to
Meridian City Council Special Meeting
November 4, 2009
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keep us on schedule to prevent us from backing into colder weather next winter. This
bridge is what they call post-tension, so it actually gets built on false work and, then,
cabled within the bridge -- huge cables have large force tension put on them and it
actually lifts the bridge right off the false work. The whole mass needs to be of uniform
temperature and has some temperature requirements, so it would really be bad if we
got into too cold of temperatures next fall, it could delay the project as much as 90 days
for a few days, just because once that mass starts to get a certain temperature we
would have additional issues, so --
Rountree: Madam Mayor?
De Weerd: Yes.
Rountree: Could also one of the incentives be that you get back on time and there is
some monetary benefit to Idaho Sand and Gravel?
Von Lintig: Absolutely. I'm going to stand here and deny that. There are --
Rountree: Okay.
Von Lintig: And, you know, we are looking at eight miles to go around and it costs us
more money to drive eight miles around than it does a half a mile on the job, so I'm not
denying that.
De Weerd: But I can only imagine you were aware of the restrictions placed on this
prior to entering into the contract with ITD.
Von Lintig: We were. And to some degree, because of the utility delay, if we are not
successful in meeting our milestones on time, there is a possibility that the state -- and
we had a meeting today -- entertains some incentive -- acceleration incentive to try to
get us back on schedule, because the utility delay is beyond our control and wasn't
something that we could foresee in the documents, so -- it's quite convoluted.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: How many yards of gravel do you have to get moved over there, roughly?
Von Lintig: I want to say about 150,000 yards.
Bird: And how many -- how many yards are you moving a day?
Von Lintig: Well, we are moving 11,000 tons in a day, so probably 15 -- no, that's
wrong.
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November 4, 2009
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Bird: Eleven tons?
Von Lintig: We are moving 11,000 tons a day. I have to be careful, because the -- the
individual that's the actual project manager is away this week, I'm covering for him, so
there are -- there is bits of information I know thoroughly and there is information I don't
know thoroughly. We have got several different product that have to go over. I threw a
number out of 150,000, but I think it's greater than that. Maybe you know.
Jewett: At the beginning of the project we estimated around 550,000 tons to go across.
As of the beginning of the month we were at 307,000 tons on the north side. So, there
is 243,000 tons, if all those estimates are true, left and there is this -- we still think the
state might have missed their number a little bit, because we think it's a little higher on
the north side. But what Ryan told me, who was the project manager, is that we had so
many shift days left and if everything went smoothly, by the 21st we would be four or
five shift days short, if we had 21. So -- but -- and we have been hitting around 11,000
tons a day. So, 11 into 243 is 21 --
Bird: Eleven into that. You're not going to make it by the --
Jewett: 21st.
Bird: You will be lucky to make it by the 23rd of -- but you're asking to be extended until
the 23rd of December when the bridge is coming down the 21st of November?
Jewett: No. What we are asking for is no later than the 23rd of December, but to cease
when the bridge comes down. So, if it's the 22nd of November or the 29th of November
or if it's the 21st of November, whenever that -- whenever that bridge at Ten Mile gets
closed, that's the trigger when the 24 hour will stop.
Bird: So, in other words, if you go 24 hours and you stay to your -- what you're doing
right now, you're looking in ten days of having about 220,000 tons over there?
Jewett: If we went to 24 hours immediately, I don't know if we could be as efficient at
night, but if we get 22,000 ton a day, it sounds like about 21 days. Excuse me. Eleven
days.
Von Lintig: Shall I tell my name again or --
De Weerd: No.
Von Lintig: Okay. It's a little more -- little more complicated than that. I'm not sure that
a night shift would be quite -- right now we are running a 12 hour shift during the day.
We do have some service and maintenance time that we have to do.
Bird: I was just going to ask that.
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November 4, 2009
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Von Lintig: The night shift could very well be 10 or 11 hour shift. We have -- we have
additional safety concerns at night. There are advantages to night, because maybe less
traffic, but, you know, we have to put some light plans up, we have to make sure that
everybody understands where they are going. You won't see things as well at night, so
we may not push that same productivity level at night. You know, we can certainly gain
a lot to it. There are some other issues in the bridge demolition and my best guess
would be that it could be as much as a week or more delayed right, so, you know, a
date of the 21st -- right now it seems for sure that it's going to slip, but hopefully --
hopefully we would have it down baring anything unforeseen certainly before
December.
Bird: Let me ask -- follow up, Madam Mayor? Let me ask you a question. I know there
is a lot of trucks sitting around. Why can't you bring another 11 trucks to run the night
shift and service your day trucks at that time? I mean the guys that service them aren't
the same ones that drive them, I don't believe.
Von Lintig: That's true. And we -- we have enough trucks of our own to do that, but it's
also the loaders and dozers that are pushing. It's also -- we have a safety meeting,
which takes us anywhere between 15 and 20 minutes each day for each shift.
Bird: I understand that.
Von Lintig: So, there is quite afew -- you know, we have got blades and stuff that are at
-- at each fill spot. Some of those would have to be serviced, rather than, you know,
bringing a whole complete -- trucks are, indeed, probably the easiest piece of it and we
could -- you know, even if we had six of them there, we could roll into six and fuel and
service six more and run them through that way, so --
Bird: And the delay strictly was because of the utilities?
Von Lintig: To the best of my knowledge that's true. Again, I'm not the individual that
deals with every day, he works forme and he does a good job, but --
Bird: Okay. Thank you very much.
Hoaglun: Madam Mayor?
De Weerd: Yes.
Hoaglun: I just want to be certain. Are all the truck loads right now going to the north
side of the freeway? Are there anything being dumped onto the south side?
Von Lintig: Gets some work on the south side, but currently -- at least 95 percent we
are going to the north side. Occasionally we have a load or two go to the south side.
We had some other product brought into the south side today to build pads, but, no,
every -- every time that we can get over that bridge is run over the bridge each day.
Meridian City Council Special Meeting
November 4, 2009
Page 21 of 34
Hoaglun: And do you anticipate -- Madam Mayor, follow up. The vast majority of those
loads going to the north side right now?
Von Lintig: Yes.
Hoaglun: Okay. Thank you.
De Weerd: Okay. Anything further from Council at this point?
Bird: None forme.
De Weerd: Thank you.
Rountree: Madam Mayor, I have no questions here, but I have a question for Pete.
De Weerd: Okay. Thank you, sir.
Rountree: When we all were looking at the original application, did you have available
to you the environmental document on this particular project?
Friedman: No, we did not, Council Member Rountree, Madam Mayor, Council
Members. No, we had pretty much a request came to us two or three days in advance
of the bid being awarded and so we scrambled to put together an approval that we felt
contained appropriate conditions related to the use of that property and so forth. So, we
did not have an opportunity to review the environmental document.
Rountree: Thank you.
De Weerd: Okay. Anything further? I do have several members that have signed up
on the public hearing sign-up sheet that when I read your name if you would like to
provide testimony at that time I would invite you forward. Scott Nichols signed up
against. Good evening.
Nichols: Good evening.
De Weerd: If you will state your name and address for the record.
Nichols: My name is Scott Nichols, 2730 West Val Vista Court, Meridian, Idaho, just
south of the project, border the South Ridge Subdivision. Mayor, Members of the
Council. I think that in a famous movie quote: What we have here is a failure to
communicate. We were all quite surprised that there was even a gravel piton the South
Ridge Subdivision and I think the first thing that happened was it was absolutely
unacceptable, knowing the history of this project and South Ridge Subdivision, that that
gravel pit would have been administratively approved with no notice to the neighbors.
Absolutely unacceptable. And I cannot believe that -- that the administration would
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November 4, 2009
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have approved that. I'm just -- it is incredulous to me. That said, we all understand the
benefit of taking gravel out where it's being taken out now. Twenty-four - seven, I was
happy to see that it was denied. The information on the denial of the 24-7 originally at
the administrative level, again, comes with no information, no background information
about why they want 24-7 and I think, Councilman Rountree and Bird, you have got
some really good questions. I guess my comment is, representing the residents in Val
Vista, is that I don't want to see, you know, Jim get, you know, put between a rock and a
hard place, so to speak. The real party that we don't have here is ITD. ITD decides
when the bridge comes down. Sorry, I don't agree with 24-7, neither do my neighbors.
I'm probably the least vocal about it. I'm in the construction industry. I'm doing swips all
the time, I do environmental permitting, I do conditional use permitting in three western
states and to me, you know, poor planning. I'm sorry. I would no more expect to
inconvenience the residence in that neighborhood and I, myself, really don't care if they
run 24-7, but in speaking for our neighborhood, they are definitely opposed to 24-7
operations. We need to be talking with ITD and say, ITD, the bridge doesn't come down
until the gravel you want is removed from the north side and everything's on the south
side. Why should we be inconvenienced and the neighbors right there even at Tasa -- I
feel sorry for those people. At least they get up in the moming and they leave at about
the same time I'm taking a shower. So, that said, you know, there is a lot of issues out
there and, again, a failure to communicate. I mean there could be a lot better
communication and -- and I appreciate your comments and questions, so thank you.
De Weerd: Thank you. Jana Puga -- and I apologize if I said that wrong. Signed up
against.
Puga: Before I start I wanted to find out if I could just play, just very briefly, a second,
somewhere in here, the sound that we hear at night -- or in the moming. Okay.
De Weerd: If you will, please, state your name and address for the record.
Puga: Yes. I'm Jana Puga. I live at 3325 West Davis Lane. And that's Meridian.
83642.
De Weerd: Thank you.
Puga: I just wanted to thank you, Mayor and City Council, for giving me the opportunity
to share that I am very pleased that the planning director did not -- or denied, basically,
the extension of the construction hours. When you go in and look up anything on sleep,
you will -- you probably all know how important sleep is and when I went and looked up
just some current studies from the Centers for Disease Control and Health from
Stanford University, from the University of Michigan, they all talk about the importance
of sleep and the negative affect that it has on people when they don't get enough hours.
They recommend, you know, up to 13 hours for preschoolers and we have preschoolers
that live in my neighborhood. Ten to 12 hours for elementary kids. We have
elementary children in our neighborhood. We have teenagers. They recommend eight
and a half to nine hours. And we have an athlete and other kids that participate in
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November 4, 2009
Page 23 of 34
sports and kids that don't have enough sleep can suffer from health issues, depression,
health problems, kids can't concentrate at school and I found it interesting -- I mean I
think you can go and look at studies and you will see it, but even this week it's called the
Drowsy Driving Prevention Week, November 2nd to 8, and that was in the Idaho Press
Tribune. And the reason they have this prevention week, which is this week, is to bring
attention to the dangerous problems when people drive without enough sleep and they
drive drowsy. There is 100,000 accidents a year attributed to drowsy driving. So, I just
wanted to say that as a neighbor -- we live right across the street from the construction
area and we get a lot of noise and I understand that, but I'm glad that it starts in the
moming and ends in the evening and I just wanted to play for you just a short section
here. This is the sound. I don't have it very loud. But this is the sound that wakes you
up in the moming and it's the waming sound of the truck when they back up. And if you
were to listen to this three second recording -- or three minute recording you would hear
that about every minute you get those beeping sounds that you hear like at Home Depot
when a forklift backs up, they have that warning sound. Well, they are meant to be a
waming sound, because they penetrate through the walls. So, if you're sleeping with
your window open, you close it and if you're -- if you open your window in the moming,
you close it, because that sound penetrates. In fact, three bedrooms from where we
sleep, if we are watching TV with volume at the regular sound, 'if you listen that sound
penetrates your home and it does it from the time the construction starts until it ends.
So, for the health and safety of our community as far as negatives when you don't get
enough sleep, as well as for the safety of travel and that sort of thing, I really would
hope that you would go along with the planning director and deny the extended hours
for construction. Thank you.
De Weerd: Thank you.
Hoaglun: Madam Mayor? Jana, before you go -- I have a quick question for her, if you
don't mind. Was that from your house, that recording from your house, or were you
down closer to the --
Puga: That is actually from standing at my bedroom window when the window is open.
Hoaglun: Okay.
Puga: That's what you hear.
Hoaglun: If I recall correctly, your house is a little farther up on Davis, it's not right on
Ten Mile.
Puga: Correct.
Hoaglun: You're a ways in.
Puga: Yeah. We are three houses in and -- yeah, you kind of feel like you're in a
Hollywood scene from the transformer movies, you know, where they are crushing each
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November 4, 2009
Page 24 of 34
other and you get all that sound and that stuff you get used to, but that beeping is
penetrating and you hear the ground rumble and the vibrations and that kind of thing
and those you don't -- I can deal with that, it's that beeping sound that if I heard that all
night, would just -- it's meant to wam you and it does.
Hoaglun: Okay. Thank you.
Puga: So, yeah.
Hoaglun: Appreciate it.
Puga: Thank you.
De Weerd: Thank you. Curtis Eaton signed up against. Good evening.
Elton: Good evening. My name is Curtis Elton. 2906 West --
De Weerd: Oh, I'm sony, I couldn't read that.
Elton: What?
De Weerd: I couldn't read your -- I saw the L as an E, so I apologize.
Elton: Okay. That's no problem. My name is Curtis Elton, 2906 West Val Vista,
Meridian, Idaho. I live adjacent to this huge dust bowl and I am totally against 24 hours
of construction work, simply because right now we can hear the construction going on
inside our house with all the windows and doors closed. We can also feel the vibration
in the dining room from the dozers pushing gravel and I do not want to listen to this 24
hours a day and I see no reason to run this 24 hours a day, other than to save
somebody some money. We have put up with this construction all the way through and
it's something I know that has to be done, but to run it 24 hours a day, seven days a
week, and sit and listen to this construction going on when you're trying to sleep and
conduct normal familiar activities I think is unacceptable and I don't see really the
reason for it. We have put up with the dust for the last year or so and we keep hearing
these sprinkler stories and planting grasses and putting back top soil and all this -- all
these promises, which nothing has happened, other than they delivered some rocks and
a little bit of top soil last fall and there is -- we are right now putting up with the dust all
the time and we will be putting up with dust probably for the next one, two years on this
construction project and, then, to take and put up with the noise and vibration 24 hours
a day I think is ridiculous. And I think they can either put on more trucks, more loaders,
and get it done in 12 hours aday -- and I have seen almost no construction project that
can't work 12 hours a day and get a decent job done and I have worked construction
myself and I have never worked 24 hours a day. It is not to me that pressing and if they
have to add more trucks, more loaders, and so forth, so be it. That's their problem,
that's not our problem. And I would like a little bit of fidelity as far as to construction
project and if any of you want to come and look at our windows just from the dust and
Meridian City Council Special Meeting
November 4, 2009
Page 25 of 34
dirt from the last two weeks, you're welcome to it and you're welcome to come and
stand in my dining room if you want to and feel the vibrations in the house, because it
happens. And I -- to me I think at least 12 hours a day we can put up with it for the
purpose of the construction, but to put up with it 24-7 I think is ridiculous.
De Weerd: Thank you, sir. Questions? Thank you. Okay. Those were the three
names that were signed up. Does anyone else want to provide testimony? Okay, sir.
Elton: I forgot one thing. The other thing is the traffic with the trucks. My wife had --
two times she had to pull into the left-hand oncoming traffic lane to get around a truck
that pulled out in front of her, I did once, and she's a little bit more easy to get along
with, I guess, than me, but I laid on the horn for at least 45 seconds while I drove into
the oncoming lane to get around him, because there was nothing coming and I had a
meeting that I had to attend to. So, I went to the meeting and on the way back I pulled
into the construction area, both my wife and I, and we talked to the foreman and we
went on and up to the top Joe that was there and I discussed it and I told them -- I said
if I have to I'm going to go to the police after this, because they were pulling out off of
the scale and just keeping those big trucks rolling regardless of the traffic and I think
they just figured, well, we are bigger than everybody else is, so they will stop for us and
we had three incidents where we had to either pull off, pull into the oncoming lane, or
get hit by the trucks and I think that's -- they can put flagmen down there if they have to
or they do whatever they need to, but I think they should make it safe and to run these
around the clock in the dark at night, 24 hours a day, is not I think wise at all and totally
unsafe and I think we need somewhat of a break being we live in this community and
they can have their 12 hours a day, 20 -- or 12 hours a day, seven days a week, but I
think they don't need 24 hours a day, seven days a week. Thank you.
De Weerd: Thank you. Yes, ma'am. If you will, please, state your name and address
for the record.
Stone: Susan Stone at 2530 South Del Rey Lane and we sit adjacent to the South
Ridge Subdivision disaster.
De Weerd: Thank you.
Stone: I'm all for allowing the Ten Mile bridge to stay intact until they move all the
gravel, because I think we all need to be environmentally conscious and to waste all
that fuel for this project is crazy. I'm not, however, in favor of 24 hours a day, because it
is very dangerous. The trucks do not stop at the new Overland Road, they just go. I
mean they are already in motion and if they are going to not obey the traffic signs and
look for cars, I recommend flaggers day and night, if you guys were to put the 24 hours,
because there -- I mean Curtis spoke out about it, but people coming to our to home to
visit are just -- they just can't believe the demolition that they drive through, that the
truck drivers do not respect the cars, because they are much larger and they really don't
care about us. Thank you.
Meridian City Council Special Meeting
November 4, 2009
Page 26 of 34
De Weerd: Thank you. Additional testimony? Not yet. Anyone else that hasn't
testified? We will allow you one more time.
Nichols: Scott Nichols again. I just wanted to comment that if the - if you do decide to
allow 24-7, that I don't think it should be tied to a point when the bridge comes down. I
think Councilman Bird had a really good point, if it's tied to when the bridge comes
down, what happens when the bridge demo is extended by 15 days and another 15
days and another 15 days and the 20 to 25 days for 17 days -- whatever -- 20 days, let's
just round her off, 20 days of 24-7, is now 30 or 60 days of 24-7 and Idon't -- people
say that won't happen, but it's a worst case scenario. Thank you.
De Weerd: Thank you. Okay. If there is no more testimony -- yes -- oh, well, what we
don't want to do is have people continue to provide additional testimony. Council?
Rountree: Comment. Sometimes less is more.
De Weerd: Wrap-up remarks?
Jewett: For the record, Jim Jewett again. I'll try to address some of the comments and,
then, if I do forget anything, please, remind me. I certainly don't know how to soften the
blow for the immediate neighbors. Obviously, every time I drive to the site I see the
effect, I see the traffic, I see the dust. We stress and stress and stress on -- on trying to
mitigate as much as we can and still keep some level of production. I think we do have
safety as our number one concern. Some drivers have been removed from the project
because of some driving habits and, then, I talked to Robert and in tomorrow morning's
safety meeting they will reiterate again to make sure they honor the traffic rules and
yield to the vehicle traffic. In our operation we have no trucks that back up. That was
one of the things that Idaho Sand committed to in the operation we set up. Everything
is done is a circular motion. Now, down at the interstate they do back up, because they
have to back up to dump, and so I think the beeping you're hearing, especially with that
lady's home, it's at the interstate location, not at our location. The trucks come in, they
go through a circular motion, they get loaded, and they go back out on a different route.
They do not back up. That was one of the things we did not want is the beep beep
beep beep. So, if that's coming from our site, then, you know, we will deal with it, but
don't have trucks back up there. As I stated earlier, too, the only thing that the state has
restricted Idaho Sand on on their operation at the interstate from 24-7 is pile driving.
Otherwise, they are allowed to work out there 24-7. If -- if we don't, it's just simply going
to delay and extend that project at that level down below, which impacts the same
amount of people and we run the risk of weather affecting that length, because snow,
rain, ice going down that hill could affect our operation during the day and night. So, the
quicker we can get it done the better off we are. And I said it before in previous
hearings, if people have issues they can call me on my cell phone and I will run out
there or I will have somebody run out there and I will deal with issues as it has to do
with trucks, drivers. I think I'm -- I have put that out there before and I will put it out
again, I will deal with drivers that aren't being conscientious to people, so -- I think I -- I
hope I have covered everybody's concerns there and I'll stand for any questions.
Meridian City Council Special Meeting
November 4, 2009
Page 27 of 34
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I understand the trucks not backing up, but is there other equipment, like
loaders that scoops and dumps and backs up and, then, scoops and dumps and backs
up? They would have the alarms on them I would think.
Jewett: They would. Discussion with Idaho Sand in the beginning was that those would
be disengaged, but can't rightly recall me hearing them, so I couldn't tell you if they are
functioning or not. There is a safety concern if they are not functioning, because if
somebody's behind, but I don't recall them. One of the things I have been trying to
consciously listen to is noise. So, I can certainly find out. for sure, but the discussion
early on was those would be disengaged, yeah, because loaders would have to back up
and load.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Jim, I certainly hope that they aren't disconnected. Those are there for a reason
and I believe there is a standard of how many decibels those have to put out and I don't
know what they are, but it is -- it is very loud. I know it's louder than what we were
allowed to run at the speedway, which was 92 decibels. I think those alarms have to
run over 100. I'm not sure. Ninety-six. That's pretty loud. And I -- and if you have got
them disconnected, I hope OSHA shows up tomorrow morning. Period.
Von Lintig: Again this is Bob Von Lintig. In the pit area we have on occasion on other
projects -- OSHA will allow us to use a light system.
Bird: That's right.
Von Lintig: And so it's not something we can do during the daytime, because the light is
affected in the daytime, but we have to go through a certain set of rules, we have to --
everybody has to be trained, nobody's allowed to be on the ground in the pit area and
there is a special color of rotating light that has to be activated anytime anything backs
up. So, that's why we can do that in the pit. The work on the interstate, it's not -- to my
knowledge it's not possible to do that in constraints of what work we are doing there, we
need to have people on the ground. So, the back-up alarm would be necessary through
OSHA regulations. The pit area has a little bit different regulation and it's light enough it
is accessible.
De Weerd: OkaX. Additional questions from Council? Okay. Thank you. Okay.
Council, discussion? Any additional information needed from staff?
Meridian City Council Special Meeting
November 4, 2009
Page 28 of 34
Friedman: Thank you, Madam Mayor, I believe Tracy has some information.
De Weerd: Okay.
Basterrechea: Madam Mayor, Members of the Council, I can tell you from the police
department's standpoint we are adamantly opposed to a 24 hour operation. One, due
to the traffic concerns, obviously, on that road at night running those trucks. The other
problem -- issue that we have is we are the ones who field the calls from the neighbors
who are upset about the noise and we field those now and there is nothing more
frustrating for the neighbors, other than -- it's as frustrating for us to have to tell them we
have no recourse for you. This would go against the city ordinance on the noise
ordinance -- I mean we can't just pass rules to go against our noise ordinances to speed
up their project. We don't -- our officers are the ones who have to respond to this and it
takes a lot of time to explain to our citizens who we are supposed to be serving why it is
we can do nothing about something that is in violation of a city ordinance.
De Weerd: Thank you, lieutenant. Okay. Anything else? I guess you do have the right
for the last word.
Jewett: Jim Jewett again for the record. We asked about the noise ordinance and we
were not given anything specific as to whether or not -- what the noise ordinance was,
so that we could comply with it. So, I'm hearing testimony or at least comments that --
that we would be in violation of a noise ordinance, so I would certainly like to be aware
of what that is, so I can comply, even during the daylight hours. Secondly, as I testified
earlier, denying us 24 hour operations does not stop the 24 hour operation, it just simply
stops the trucks coming from this pit. They are going to come from the state pit out
behind -- out Gowen Road or off of Federal Way, down the freeway, off at Meridian, up
Overland, right by the site and down Ten Mile. It does not change anything. It just
makes the trip longer and impacts more roads, you know, but I certainly understand. If
the Council wants to deny a 24 hour operation, obviously, we will accept that and move
on. But I just want to make sure everybody's clear, when they see trucks running down
Overland Road at 1:00 o'clock in the morning, they are not coming from me. But they
still might be coming from somewhere, because this decision doesn't change their
operation at the interstate, it only changes the operation at my site. So, I just want to
make sure that's clear, so --
De Weerd: Okay. Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Jim, I -- the gentleman from Idaho Sand and Gravel just got up and said that,
really, possibilitywise it wasn't even feasible to run Lamont, Black Cat, Franklin to Ten
Mile and you're telling me they are coming from the state run down there?
Meridian City Council Special Meeting
November 4, 2009
Page 29 of 34
Jewett: Approximately. Because of some of the delays early on, approximately
100,000 tons has come from the state pit already. The balance between the timing of
when the bridge comes down versus the bridge -- I don't understand all those, because
I'm really not involved in that part. My deal is the gravel and getting it across the
freeway and the project manager indicates to me that the time constraints in getting that
bridge down are greater and that and I don't think that -- certainly the cost going around
to Lamont and Black Cat and Franklin are more costly, but how that will go into where
the bridge comes down and the timing of that I really couldn't testify to that. So, I really
don't know. I think it just is an impact on traffic is what I was trying to testify to.
De Weerd: Okay. Thank you. Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the public hearing on Item 8-F, AP 09-003.
Bird: Second.
De Weerd: I have a motion and a second to close the public hearing on this item. All
those in favor say aye. All ayes. Motion carved.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I haven't been convinced, so I will make a motion that we do not overturn the
decision of the planning director.
Bird: Second.
De Weerd: I have a motion and a second on this item to support the administrator's
decision. Any discussion? Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Other Items:
A. Canvass Votes for November 3, 2009 City General Election
Meridian City Council Special Meeting
November 4, 2009
Page 30 of 34
De Weerd: Okay. Item 8 under other items, Item 8-A is the canvass of the votes for
November 3rd, city general election, and I will ask our city clerk's comments.
Holman: Thank you, Madam Mayor. You have before each of you the unofficial results
that I put together today regarding -- it's broke out by precinct, it's broken out by total
votes and, then, percentage of the total votes. With the two races, Seat Two for Brad
Hoaglun, which, obviously, he got one hundred percent of the votes. And, then, Seat
Four, between Keith Bird and James Holtzclaw, I have also put the total ballots cast for
the city. One of the questions I had when I first put this together and was talking to our
precinct judges is I'm sure you probably all know this, having run for election, but the
total number of votes oftentimes does not match between the two candidates and
overall, because some are -- some are ballots where people wrote in for people that
weren't -- you couldn't vote for. So, anyhow, this is just everything I have here for you.
Hopefully it's self-explanatory. I will make one note. When you're looking at the poll
book tonight, I believe we had what I have determined to be the issue that we had with
two of our precincts with yesterday's election, is the library precinct, which is 802, a
section of those voters appeared on precinct 800's poll book. I believe that when Ada
County converted their database over something happened to that section and it
changed those voters to precinct 800. When presented with that problem on election
day, my direction to the precinct judge's was to allow people to vote at their precinct,
write them in, we throughout the day maintained a list of everyone that was being
written in the books at precinct 802, so when we received the poll book for precinct 800
where their names actually appeared, we made notes in the remarks section. It's kind
of shorthand. P802 is what it will say in precinct 800's book and that was just to make
sure that no one voted twice. No one wrote in over at the correct precinct and they
were able to walk over to the poll book that they erroneously showed up on and vote
again. So, we did verify all of that and I just wanted to make that note for the record, so
as you're looking through them you understand what those remarks are.
De Weerd: And I think it's also important to note that proactively, once they heard that
the polling books were run in error, they did staff -- they did send staff down there, staff
did have the opportunity to talk to any of the citizens who are kind of caught by this error
and explained it, which really helped diffuse anything and appreciate your staff and
those efforts.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I want to -- I want to compliment Jaycee for elections, running her first election,
but they went very smooth I thought and you did a heck of a job, young lady.
Holman: Thank you.
Bird: Appreciate it.
Meridian City Council Special Meeting
November 4, 2009
Page 31 of 34
Holman: It was an experience.
Rountree: First and last.
Holman: Yes. Learn it all to forget it.
De Weerd: Glad you had the opportunity to experience it.
Bird: Me, too.
Holman: I am, too.
De Weerd: Any other questions from Council? Okay.
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: Do we need a motion to accept the canvass or --
Bird: We have got to look at the books first.
Rountree: We are looking at books first.
Zaremba: Okay. All right.
Bird: Madam Mayor?
De Weerd: Yes, Mr. Bird.
Bird: When we go through these things, it absolutely makes me ill the apathy of our
citizens -- I mean you go page after page and there is 25 to a page, that nobody even
showed up on the page. You know, less than six percent turned out to vote. I don't
know what we do.
De Weerd: Well, I voted.
Bird: So did I.
De Weerd: I even got my sticker, which, Madam Clerk, appreciated the stickers. We
haven't always had them.
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Meridian City Council Special Meeting
November 4, 2009
Page 32 of 34
Zaremba: Councilman Bird's comment, I would like to interpret the lack of voters not as
apathy, but as some evidence that the people think we are doing a fairly good job and
they are not coming out to run us all off.
De Weerd: Madam Clerk, also if you will, please, pass our -- our thanks to those that
ran our elections that have been so diligent with the city for so many years. Make sure
they know how much they are appreciated.
Holman: Thank you, Madam Mayor. They definitely made my job much easier,
because they were teaching me. I'll note for the record when I was talking to Ada
County elections and trying to explain that I thought there was an issue, as soon as I
said June Pack said there was an issue they believed me.
Bird: She's had enough experience I think.
Zaremba: Madam Mayor?
De Weerd: Yes.
Zaremba: Just for the record, I would ask the clerk -- I see a number of these where
under the remarks column it says absentee. What was our city process for absentee
voting?
Holman: Madam Mayor, Members of the Council, Councilman Zaremba, what was our
process?
Zaremba: Yeah. Did they come in here and pick up a ballot or during the week before
or how did that happen?
Holman: Absentee denotes anyone who came in and voted in our lobby absentee or
did absentee voting by mail.
Zaremba: Okay.
Holman: We had a total of a hundred and -- oh, actually we had one come in the day of
election, so a total of 114 absentee ballots.
Rountree: Are they totaled in the respective precinct, then?
Holman: Yes.
Hoaglun: That was a question I had on absentee, if it's stamped absentee, that means
the ballot went out or does it mean the ballot was received?
Holman: Councilman Hoaglun, what you will see in the record, if it says -when we
delivered the poll books on the morning of November 3rd, if we had sent a ballot out,
Meridian City Council Special Meeting
November 4, 2009
Page 33 of 34
but the ballot had not been received back, it said absentee mailed. So, the election day
we did receive one ballot back, so I delivered that to the precinct, but that was so the
precinct workers know that there was an absentee ballot mailed and they would not
allow someone to vote unless they turned over the absentee ballot that they had gotten
in the mail. They would spoil that ballot and, then, allow them to vote.
De Weerd: Any other questions? Council, seeing that you have canvassed the votes, I
will need a motion to make these -- to accept the results as presented.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we accept the votes as cast in the November 3rd, 2009, city
election.
Zaremba: It gives me great pleasure to second that.
Rountree: And contragulations to both candidates, Mr. Hoaglun and Mr. Bird.
De Weerd: And second agrees I'm sure.
Zaremba: Yes.
De Weerd: Thank you. I have a motion and a second. Any discussion? Madam Clerk,
will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carved.
MOTION CARRIED: ALL AYES.
B. Executive Session per Idaho State Code 67-2345(1)fl - (to
consider and advise its legal representatives in pending
litigation)
De Weerd: Thank you and congratulations. Item 8-B is an Executive Session per Idaho
State Code 67-2345(1)(fl. I would entertain a motion to adjourn into Executive Session.
Bird: So moved.
Rountree: Second.
De Weerd: Okay. Roll call attendance, please.
Meridian City Council Special Meeting
November 4, 2009
Page 34 of 34
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION:
Into Executive Session at 8:49 p.m. and out of Executive Session at 9:17 p.m.
De Weerd: Do I have a motion to come out?
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Move to adjourn.
Bird: Second.
De Weerd: All those in favor.
MOTION CARRIED: ALL AYES.
De Weerd: We are adjourned.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:17 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
_~l~l Z.DO9
MAYOR A MY De WEERD DATE APPROVED
'~~ ®~
_ ''G ° JAYCEE . HOLMAN, CITY CLERK
- ~~~~
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Changes to the Agenda: None
Item 8.A -Review of Directors Determination on Southridge Construction
On Apri17, 2009, the City Council approved the Southridge 31 annexation request with a development
agreement (DA) provision allowing the operation of construction activities related to the I-84 widening and
construction of the Ten Mile Interchange.
On June 8, 2009 the Planning Director issued a conditional letter of approval for construction activities directly
related to the Ten Mile Interchange and Overland Road realignment projects. The proposed activities included
graveUaggregate extraction south and east of re-aligned Overland Road, grading and establishment of a
concrete batch plant and asphalt mix plant.
The approval included a number of provisions including a limitation on the hours of operation between
7:00 am and 8:OOpm.
On August 11, 2009, Idaho Sand and Gravel (the contractor for the interchange project) sent a letter to Jim
Jewett, the Southridge 31 property owner a request to conduct gravel extraction operations 24 hours a day
through December 23, 2009.
After review by Planning Director, the request was denied and the property owner/ and contractor are seeking
review that decision by the City Council.
Notes:
RECEIV~~
NOV 0 4 2009
MITI(®FG~fE~~~, --
CITYCLERKS OFFICE
10/27/2009
Items 8.B -Ashford Greens Pump House (VAR 09-004)
Location: The subject property is located on the east side of Black Cat Road, south of Talamore Boulevard and west of
Waggle Place (Lot 2, Block 19, Ashford Greens Subdivision No. 4).
Application: A variance is requested from Section 11-3B-7C6 of the Unified Development Code (iJDC) which prohibits
impervious surfaces within the street landscape buffer.
Highlights of the Request: The applicant is proposing to remove the existing 6-foot fence and construct a 336 square foot
enclosed structure (14' X 24'). The existing facility pre-dates the adoption of the UDC and required irrigation facilities to
be located on a common lot. Since the vast majority of the platted common lots for the subdivision are the street landscape
buffers the facility was constructed within the buffer along Black Cat Road.
The applicant contends requiring compliance with the UDC would create a fmancial and physical hardship to the
homeowners within the subdivision. The current ordinance requires an irrigation facility to locate on a lot solely dedicated
to the pump station. Currently the subdivision is built-out and a surplus lot is not available making it physically
impossible to relocate the facility. In addition, the common lot in which the facility is located backs up against developed
residential lots making it impossible to move the facility out of the street landscape buffer.
Staff discussed the option of constructing a smaller structure or even replacing the existing facility with newer technology
to mitigate the street presence of the facility. It is important to note the size of the structure being proposed is based on the
current foot print of the existing facility. The applicant has submitted two bid amounts to demonstrate the cost differences
between erecting the proposed structure and upgrading the existing irrigation facility. Based on the submitted
documentation, upgrading the existing facility is substantially higher cost to the HOA then erecting the proposed
structure.
Staff is recommending approval of the variance; however the proposed building and impacts to the existing landscaping
need to be evaluated through the CZC and DES process prior to the issuance of a building permit.
Staff Recommendation: Staff is recommending approval with the stipulation the applicant submit a CZC and DES
application to the Planning Department to ensure compliance with the UDC.
Outstanding Issue(s) for City Council: None
Written Testimony: A response to the staff report was not submitted by the applicant.
Notes:
10/27/2009
MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT
ITEM NO. SA
REQUEST October 20, 2009 City Council Workshop Meeting Minutes
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian. -
MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT ITEM NO. 5B
REQUEST Cooperative Construction 8~ Reimbursement Agreement with JLJ Enterprises, Inc.
for Bittercreek Sewer Lift Station 8~ Sewer Pipeline for aNot-to-Exceed Amount of $1,449,760.14
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
~~i~E IDIAN~--
~L~iC IDAHO
U
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Scott Steckline
Land Development Supervisor
DATE: 10/29/2009
Mayor Tammy de Weerd
~~~~
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: BITTERCREEK SEWER LIFT STATION & SEWER PIPELINE
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Bittercreek Lift Station & Pipelines Reimbursement Agreement
with JLJ Enterprises Inc. and the City of Meridian
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
Warren Stewart, PW Engineering Manager 489-0350
Clint Dolsby, Asst. City Engineer 489-0343
Scott Steckline, Land Development Supervisor 489-0369
III. DESCRIPTION
A. Background
The Bittercreek Lift Station and Pipeline Project is a strategic e, f~`ort to bring
sewer and water services to southwest Meridian. This reimbursement agreement
will provide a vehicle to pay JLJ Enterprises, who will in turn pay the
contractor, Eastern Oregon Construction for the construction of this project.
Page 1 of 3
N. IMPACT
A. Strate is Impact:
This activity aligns with our department's mission of providing modern and
reliable facilities.
B. Service/Deliver~pact:
Currently, the Bittercreek Subdivision utilizes a City Well for water supply and
lagoons for wastewater treatment. The well does not supply adequate fire flows
to the homes in this subdivision. The completion of the Bittercreek Lift Station
and Pipelines Project will provide City sewer services and fire flows to the
Bittercreek Subdivision.
C. Fiscal Impact:
Project Costs
Total
Project Funding
Project will be funded from lift station construction (3590-96144)
V
VI.
ALTERNATIVES
$1,449,760.14
$1,449,760.14
A. The City could choose not to approve the reimbursement agreement for the
project. This would likely result in a claim or litigation against the City.
B. Comments and suggestions could be incorporated into a modified
reimbursement agreement that would be reviewed by council at a later date.
This would delay payment to the contractor and could cause the contractor to
demobilize from the project. It would result in fees to remobilize to the project
and the contractor may request reimbursement for other related damages.
TIME CONSTRAINTS
Council's approval of this critical agreement will allow payment for services
rendered to JLJ Enterprises which will in turn process payments to the contractor
and allow work to continue.
Page Z of 3
VII. LIST OF ATTACIiMENTS
Place your list of attachments in here in the order they were referenced in the
document. For example:
A. Meridian Watershed Map
B. Consultant Agreement
Approved for Council Agenda:
Tom Barry, Director of Public Works Date
Page 3 of 3
COOPERATIVE CONSTRUCTION
AND
REIMBURSEMENT AGREEMENT
BITTERCREEK SEWER LIFT STATION & SEWER PIPELINE
THIS AGREEMENT made this day of , 2009, by and between the
CITY OF MERIDIAN, a municipal corporation, hereinafter called °CITY," and JW Ent®rprises,
inc., hereinafter called uDEVELOPER":
WITNESSETH:
WHEREAS, DEVELOPER owns land out side the corporate limits of the City of Meridian
and desires to construct the Bittercreek Sewer Lift Station and approximately 25,000 feet of
Sewer Pipeline (shown on Exhibit "B"}, and has agreed to reimbursement for the
construction of said infrastructure;
WHEREAS, upon recommendation of the Public Works Department, the City Council of
CITY has assigned the construction of said Lift Station and Pipeline to the DEVELOPER to
construct the said Lift Station and Pipeline, subject to all conditions hereinafter provided by
this Agreement;
NOW THEREFORE, in consideration of the foregoing premises, CITY and DEVELOPER
hereby agree:
A. Preaaration of Plans.
The City has prepared plans and specifications, drawings, instructions, bid proposal
and all other contract documents for the construction and installation of the Lift Station
and Sewer Main (hereinafter called °Project"), shown on plan cover sheet (hereinafter
called °Exhibit "B"), including rights-of--way, grades and elevation, and materials used
in the construction and installation of said Project.
B. Final Aaproval of Plans.
DEVELOPER shall construct the Lift Station and Pipeline per the CITY's Project plans.
CITY and DEVELOPER shall acknowledge in writing the final plans, and said plans
shall not thereafter be modified in any material way unless such modifications are
approved in writing signed by CITY and DEVELOPER.
Page 1 of 13
C. Solicitation of Bids.
DEVELOPER has solicited bids for construction using the City Purchasing
Department's bid procedures. DEVELOPER has worked with the City Purchasing
Manager in developing the bid and establishing a due date. A representative of the
City Purchasing Department attended the bid opening. DEVELOPER awarded the
construction contract to the lowest responsible bidder after obtaining concurrence from
the CITY Purchasing Manager of low bidder and City Council approval.
D. Contract Terms.
DEVELOPER has provide CITY with a copy of the executed construction contract(s)
prior to the start of any construction. All construction contract(s) shall include, at a
minimum, the following provisions:
1. A requirement that the contractor provide payment and performance bonds in the
amount of one hundred percent (100%) of the total Project cost naming CITY as an
additional beneficiary as required by the Public Works Contractors License Act,
Chapter 19, Title 54 of the Idaho Code.
2. A requirement that the successful bidder be licensed as a public works contractor
as required by Idaho State Statute 54-1902.
3. A requirement that the construction of the Project shall be in accordance with the
approved designs, plans, and specifications and be Substantially Complete by March
31, 2010. For the purposes of this Agreement, the term "Substantially Complete" shall
mean that the Project and all components thereof can be safely used for their intended
purpose(s) despite the fact that some item or items remain uncompleted.
4. A provision that the time for Substantial Completion will only be extended by (a)
acts of God, (b) war, (c) delays caused by CITY, (d) weather, (e) review and/or
approval processes required by outside agencies not otherwise parties to this
Agreement (f) any request for extension of time approved in wrfting by CITY.
5. A requirement that the contractor shall maintain liability insurance insuring against
bodily injury or death with limits of not less than One Million Dollars ($1,000,000.00)
per person and per occurrence, and property damage with a limit of One Million
Dollars ($1,000,000.00) per occurrence, naming the City as an additional insured and
provide a certificate of said insurance prior to the start of construction. Said
requirement is extinguished upon acceptance of Project by City.
6. A provision that the contractor shall indemnify CITY and DEVELOPER from any
and all claims by third persons arising out of the performance of the contract.
7. A provision that the contractor shall comply with all applicable laws, rules, and
regulations, and that the contractor shall secure all applicable permits and pay all
applicable fees.
Page Z of 13
8. A provision providing at least a one (1) year wan'anty on the operation and
materials of the Project, which warranty shall be assignable to CITY, to be secured by
the posting of a performance bond in favor of City upon project completion in the
amount of ten percent (10%) of the total Project cost.
E. Conditions Precedent to Payments.
The following conditions shall be satisfied prior to processing any payments:
1. Prior to the City processing any payments under this Agreement, the DEVELOPER
shall provide proof to CITY that DEVELOPER has secured a Letter of Credit with
City as co-beneficiary with right to execute, guaranteeing the completion of the
Bittercreek Liftstation and Pipeline project.
2. All infrastructure included in a payment application shall be tested for compliance
with the contract documents and approved by City prior to payment processing.
F. DEVELOPER and CfTY Resaonsibility for Costs.
Because the DEVELOPER will construct the Project, as shown on Exhibit "B", it is
mutually agreed that the cost of the Project will be subject to actual cost verification by
CITY. DEVELOPER shall fund 100% of the cost of the Project, estimated at
$1,933,028.78.
The City will reimburse the DEVELOPER $1,404,366.00 (subject to cost verification)
per the timeline and figures listed in paragraph J.
G. Construction of the Proiect.
1. DEVELOPER shall install and construct the Project in compliance with and subject
to all conditions provided herein.
2. DEVELOPER shall manage the project including the engineering, surveying,
contract administration, and/or permanent and temporary easements necessary for the
construction of the Project.
3. DEVELOPER shall undertake and/or provide all testing, sampling and other
normally conducted measures for quality control/quality assurance regarding any and
all installed systems.
4. CITY shall provide inspection services for the construction of the Project in
accordance with CITY standards.
Page 3 of 13
H. Chance Orders to Construction Contract.
DEVELOPER shall obtain the written approval of CITY before approving any change
order to the construction contract. In the event of a change order, CITY and
DEVELOPER shall execute an amendment to this Agreement to record the amount of
the change order to be reimbursed to DEVELOPER, if any. In the event that a change
order or other amendment to the construction contract results in a cost savings, CITY
and DEVELOPER shall execute an amendment to this Agreement to reflect how the
cost savings will be allocated between CITY and DEVELOPER.
1. Comaletion of the Project.
1. Upon final completion of the Project, DEVELOPER shall furnish to CITY written
certification that the Project has been completed in accordance with the approved
plans. Within fifteen (15) days after delivery of the certificate of completion, CITY shall
either accept the same or provide a written itemization of those matters it reasonably
finds to be non-conforming with the approved plans, in which case DEVELOPER shall
promptly cause the remediation of all non-conforming matters.
2. Upon completion of the Project, DEVELOPER shall deliver to CITY comprehensive
as-built drawings for the Project in both a reproducible, printed format, on both mylar
and in electronic files in AutoCAD format.
3. Upon completion of the Project, DEVELOPER shall complete all paperwork
necessary to assign to CITY the contractor's one (1) year warranty of the work and
materials on the Project.
4. Upon completion of the Project, DEVELOPER shall represent and warrant that the
Project is free and clear of all liens and encumbrances not created by or with the
written consent of CITY.
5. Upon completion of the Project, CITY shall issue an approval letter accepting
ownership to DEVELOPER.
J. Reimbursement to DEVELOPER.
Because DEVELOPER will construct the Project, CITY shall reimburse to
DEVELOPER aNot-To-Exceed amount of $1,449,760.14 per the Project Cost
Accounting (Exhibit A), attached hereto and made a part hereof,(subject to cost
verification). Included in this reimbursement amount is a construction management
fee, payable to Developer, for an amount Not-To-Exceed $43,276.14. This
construction management fee is not a guarantee and will be paid for actual costs,
verified by City, from receipts and time cards submitted with each invoice.
Page 4 of 13
Construction Cost $1,873,426.00
Total City Reponsibility $1,449,760.14
CITY to pay DEVELOPER within thirty (30) Day's upon receiving City-approved
payment submittals. Payment to DEVELOPER may be made in phases of project
completion at the request of the DEVELOPER. Payment for Phased Project
Completion shall be at the line item (of Exhibit A) sole discretion of the CITY.
Acceptance of any proposed project phase completion is at the sole discretion of the
CITY. The DEVELOPER will be required to submit all construction costs associated
with the project phase to the CITY for payment processing. All payment requests
MUST include a signed, dated and notarized Progress Payment Lien Release from
Developer's Contractor.
K. Term of Agreement.
Completion of project is to occur no later than December 31, 2009.
L. Water and Sewer Lines on DEVELOPER's Proaertv.
As a condition for CITY entering this Agreement, DEVELOPER has or will request and
submit to inspections by the Public Works Department and/or the Building Department
of CITY whenever a building is to be connected to any and all portions of the Project
constructed and installed on and/or within DEVELOPER's property.
M. Comaliance with Laws.
1. In constructing and installing the Project on and/or within its property,
DEVELOPER, at its sole expense, shall comply with any and all laws, orders and
regulations of Federal, State and local authorities and at DEVELOPER's sole expense
shall obtain any and all licenses or permits which may be required for or in the course
of the performance of this Agreement.
2. Upon connection to the City of Meridian water and sanitary system, DEVELOPER
shall abide by all applicable CITY laws, rules and regulations pertaining to water and
sanitary sewer systems.
Page 5 of 13
N. Indemniticatlon and Insurance.
DEVELOPER shall indemnify and save and hold harmless CITY from and for any and
all losses, claims, actions, judgments for damages, or injury to persons or property and
losses and expenses and other costs including litigation costs and attorney's fees,
arising out of, resulting from, or in connection with the performance of this Agreement
by the DEVELOPER, its servants, agents, officers, employees, guests, and business
invitees, and not caused by or arising out of the tortuous conduct of CITY or its
employees. DEVELOPER shall maintain, and specifically agrees that it will maintain,
throughout the term of this Agreement, liability insurance, in which the CITY shall be
named an additional insured in the minimum amounts as follow: General Liability One
Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The limits of
insurance shall not be deemed a limitation of the covenants to indemnify and save and
hold harmless CITY; and if CITY becomes liable for an amount in excess of the
insurance limits, herein provided, DEVELOPER covenants and agrees to indemnify
and save and hold harmless CITY from and for all such losses, claims, actions, or
judgments for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in connection with
the performance of this Agreement by the DEVELOPER or DEVELOPER's officers,
employs, agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. DEVELOPER shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing DEVELOPER'S compliance with the requirements
of this paragraph and file such proof of insurance with the CITY at least ten (10) days
prior to the date DEVELOPER begins performance of it's obligations under this
Agreement. In the event the insurance minimums are changed, DEVELOPER shall
immediately submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City
Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City, either. the
insurer shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the DEVELOPER shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
To the extent of the indemnity in this contract, DEVELOPER's
Insurance coverage shall be primary insurance regarding the City's elected officers,
officials, employees and volunteers. Any insurance orself-insurance maintained by
the City or the City's elected officers, officials, employees and volunteers shall be
excess of the DEVELOPER's insurance and shall not contribute with DEVELOPERS
insurance except as to the extent of City's negligence.
Page 6 of 13
The DEVELOPER's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
All insurance coverages for subcontractors shall be subject to all of the insurance and
indemnity requirements stated herein.
The limits of insurance described herein shall not limit the liability of the DEVELOPER
and DEVELOPER's agents, representatives, employees or subcontractors.
O. No Assignment.
DEVELOPER shall not assign any portion of this Agreement or any privilege here
under, either voluntarily or involuntarily, without the prior written consent of the CITY,
which consent shall not be unreasonably withheld.
P. Remedies uaon Default.
1. Default by DEVELOPER. In addition to such other remedies at law or in equity that
CITY may have, in the event DEVELOPER fails or neglects to perform its obligations
under the terms and provisions of this Agreement in the time and manner required
herein, CITY may withhold any reimbursement due to DEVELOPER hereunder until
such default is corrected to the satisfaction of CITY.
2. Default by CITY. In the event CITY fails or neglects to pertorm its obligations under
the terms and provisions of this Agreement in the time and manner required herein,
DEVELOPER shall be entitled to all remedies available at law or in equity.
Q. Attorney Fees.
Should either party find it necessary to employ an attorney for representation in any
action seeking enforcement of any provision of this Agreement, or to recover damages
for breach of this Agreement, or to resolve any disagreement as to the interpretation of
this Agreement, the unsuccessful party in any final judgment or award entered
pursuant to such action shall reimburse the prevailing party for all reasonable costs,
charges and expenses, including attorneys' fees expended or incurred by the
prevailing party in connection therewith and in connection with any appeal, and the
same may be included in such judgment or award. This provision shall be deemed to
be a separate contract between the parties and shall survive any default, termination or
forteiture of this Agreement.
Page 7 of 13
R. Notices.
Any notice desired by the parties and/or required by this Agreement shall be sent via
United States Mail, registered or certified mail, postage prepaid, return receipt
requested, and shall be addressed as follows:
CITY:
City Engineer
City of Meridian
33 E. Broadway Ave, Suite # 102
Meridian, Idaho 83642
with copy to:
Purchasing Manager
City of Meridian
33 E. Broadway Ave, Suite # 106
Meridian, Idaho 83642
DEVELOPER:
JLJ Enterprises Inc.
1560 Carol Street
Meridian, Idaho 83642
Ph. (208) 955-6655
Such notice shall be deemed delivered if and when delivery is accepted or three (3)
days after deposit in the United States Mail. Either party shall have the right to change
its address by delivering to the other party a written notification thereof in accordance
with the requirements of this section.
S. Governin4 Law.
This Agreement shall be governed by and construed in accordance with the laws of the
State of Idaho and the ordinances of the City of Meridian.
T. Exhibits.
All exhibits to this Agreement are incorporated by reference and made a part of this
Agreement as if the exhibits were set forth in their entirety in this Agreement.
Page 8 of 13
U. Entire Agreement.
This Agreement and the exhibits hereto constitute the full and entire understanding and
agreement between the parties with regard to the transaction contemplated herein, and
no party shall be liable or bound to any other in any manner by any representations,
warranties, covenants and agreements except as specifically set forth herein.
V. Definition of DEVELOPER's Pronerty.
The term °DEVELOPER's Property" in the Agreement shall mean the parcels shown
on Exhibit "B" attached hereto, and more specifically all of the property included in the
Bittercreek Subdivision.
W. Binding Effect.
This Agreement shall be binding upon and inure to the benefit of the parties hereto and
their heirs, successors and assigns, and shall survive any transfer by DEVELOPER of
DEVELOPER'S Property.
X. Resorts and Information.
At such times and in such forms as the CITY may require, DEVELOPER shall furnish
to CITY such statements, records, reports, data and information as the CITY may
request pertaining to matters covered by this Agreement.
Y. Audits and Insaections.
At any time during business hours and as often as the CITY may deem necessary,
there shall be made available to the CITY for examination all of DEVELOPER's
records with respect to all matters covered by this Agreement. DEVELOPER shall
permit the CITY to audit, examine, and copy such records, and to make audits of all
contracts, invoices, materials, payrolls, records of personnel, conditions of employment
and other data relating to all matters covered by this Agreement.
Z. Construction and Severability.
If any part of this Agreement is held to be invalid or unenforceable, such holding will
not affect the validity or enforceability of any other part of this Agreement so long as
the remainder of the Agreement is reasonably capable of completion.
Page 9 of 13
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their
duly authorized officers the day and year fast above written.
DEVELOPER: JLJ Enterprises, Inc
Name (printed)
Signature
cITY:
BY:
TAMMY de WEERD, MAYOR
Title
Date
Date
Attest:
JAYCEE HOLMAN, CITY CLERK
Approved by Council:
Approved as to Content
KEITH WATTS, PURCHASING MANAGER
Dated:
Page 10 of 13
ss
County of Ada )
STATE OF IDAHO
On this day of ,2009, before me the undersigned, a
Notary Public in and for said State, personally appeared ,
known or identified to me to be the person whose name is subscribed to the within
instrument, and acknowledged to me that helshe executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written,
Notary Public For Idaho
Residing at:
Commission Expires:
STATE OF IDAHO )
ss
County of Ada )
On this day of ,2009, before me the undersigned, a
Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE
HOLMAN, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, who
executed the within instrument and acknowledged to me that they executed the same on
behalf of the City of Meridian
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
Notary Public For Idaho
Residing at:
Commission Expires:
Page 11 of 13
E~~IIBIT "A"
Bittercreek Lift Station & Piaelines
Project Cost Accounting
Updated: Auaust 10, 2009
ITEM
CONTRACT' J.W. ENTERPRISES CITY OF MERIDLAN
ITEM DESCRIPTION
SHARE
NO. AMOUNT
RATE AMOUNT RATE AMOUNT
c~nmw~cu=~ I
BASE CONTRACT AMOUNT
i General Re uirements $ 60,000. PRO RATA 23% $ 13,800.00 77% $ 46,200.
2 Sfte Work 80 000. COM 100% 80 000.0
3 Gravel5urfacing $ 25,780. COM $ 100% $ 25,780.0
4 Asphalt Pavement $ 178,800. PRO RATA 12% $ 21,456.00 88% $ 157,344.
5 10-in HDPE Force Main $ 195,721. MERIDIAN $ 100% $ -195,721.
6 6-in HDPE Force Main $ 126,643. MERIDIAN $ 100% $ 126,643.
7 21-in PVC Gravity Une $ 106,800. MERIDIAN $ 100% $ 106,800.
8 16-in PVC Pressure Waterline $ 358,304. JU 100% $ 358,304.00 $
9 30-in PVC Force Main $ 510. MERIDIAN $ 100% $ 510.
30 6-in PVC Force Main $ 360.0 MERIDIAN $ 100% $ 360.
11 Cleanouts (10-in Force Main) $ 21,600. MERIDIAN $ 100% $ 21,600.0
12 Cleanouts (6-in Force Main) $ 18,400.0 MERIDIAN $ 100% $ 18,400.
13 Combined Air Rellef Valve
Assemblies Sewa e $ 13500• MERIDIAN $ 100% $ 13,500.
14 Combined Air Relief Valve
Assemblies Water $ 115• JU 100% $ 11,500. $
15 Manholes $ 21,700. MERIDIAN $ 100% $ 21,700.
16
17 Common Excavation
Rock Excavation $ 48,808.
$ 128,000. MERIDIAN
PRO RATA
50.39% $
$ 64,500. 100Yo
49.61% $ 48,808.
$ 63,500.0
18 Wet Well $ 60,000. MERIDIAN $ 100% $ 60,000.0
19 Valve Vault $ 55,000.0 MERIDIAN $ 100% $ 55,000.0
20 Submersible Pumps $ 100,000.00 MERIDIAN $ 100% $ 100,000.
21 Wet Well & Valve Vault Discharge
Pi in $ 100,000. MERIDIAN $ 100% $ 100,000.
22 Diesel Engine Generator Set $ 71,000. MERIDIAN $ 100% $ 71,OOD.
23
24 Instrumentation & Control
Components
Odor Control $ 65,000.
$ 21,000. MERIDIAN
MERIDIAN $
$ 100%
100% $ 65,000.0
$ 21,000.0
25 Miscellaneous Sitelmprovements $ 5,000. MERIDIAN $ 100% $ 5,000.
wui~iw~-nvutwninwc.i
AMOUNT $ 1,873,426.00 $ 4695~•~ $ 1,403,866.00
SOFT COST
1 3% Management (Payable to J.U.) $ 56,202.7 PRO RATA 23% $ 12,926. 77% $ 43,276.1
2 Ensineer'S BId Administration 5 3.4~:~ PRO RATA 23% S T 782. ' 779e 5 2.61A_
1,933,028.78
483,268.64
PAGE 12 OF 13
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PAGE 13 OF 13
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MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT ITEM NO. 5C
REQUEST C. Task Order 10094 for Master Agreement Dated December 12, 2006 with
Transportation 8~ Civil Solutions, P.C. for Downtown Water Line Replacement for NW 4th Street
for aNot-to-Exceed Amount of $25,000.00
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
~.i~E IDIAN~-
Public ~ D A H O
works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Worthington, P.E.
Staff Engineer
DATE: 10!7/2009
Mayor Tammy de Weerd
~~~.~
Keith Btrd
Brad Hoaglun
C'hartes Rountree
David Zaremba
SUBJECT: DOWNTOWN WATER LINE REPLACEMENTS FOR NW 4~ ST.
OCTOBER 20.2009 CONSENT AGENDA)
I. RECOMMENDED ACTION
A. Move to:
1. Approve the task order with Transportation & Civil Solutions, P.C., for downtown
waterline replacements in NW 4~' St. in an amount not to exceed $25,000 and;
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Clint Worthington, Staff Engineer (Project Manager)
Kyle Radek, Asst. City Engineer
Warren Stewart, PW Engineering Manager
Tom Barry, Director of Public Works
489-0349
489-0343
489-0350
489-0372
Purge 1 of 3
III. DESCRIPTION
A. Background
Money has been budgeted to replace existing water and sewer infrastructure that is old and/or
undersized The downtown waxer infrastructure has been identified as the highest priority.
Criticality ratings have been assigned to priority pipes based on pipe size, material, and fire flow.
B. Proposed Project
This project is for design of water line replacement in NW 4a' St. which has been identified as
one of the most critical water lines within the downtown area. This water line consists of dated
and undersized cast iron.
1V. IMPACT
A. Strategic Impact:
This project meets our mission requirements to indentify and prioritize work to anticipate,
plan and provide public services and facilities that support the needs of our growing
community and ensare modern reliable facilities while maintaining financial stewardship.
Infrastructure replacement is an important part of a Capital Improvement Program. Investing
yearly in the replacement of infrastructure nearing the end of its life cycle, greatly reduces the
risk of costly failures, decreased fire protection and increases the reliability of the water
distribution system to efficiently provide service to our customers.
B. Service/Delivery Impact:
Replacement of this water line increases fire flow capabilities and limits the possibility of costly
water line breaks.
C. Fiscal Impact•
Project Costs
Consultant Agreement
$as,o0o
Project Funding
Enterprise Fund for Water/Sewer Main Replacement $300,000
V. ALTERNATIVES
A. The City could defer the replacement of this water line and risk breakages that are
costly and cause the loss of service to customers. Fire protection capabilities are
also limited due to reduced fire flow.
Page 2 of 3
B. The City could choose not to replace this water line which would result in the same
risk of costly breakages, service interruptions and reduced fire flow.
VI. TIlVIE CONSTRAINTS
Council's approval will allow completion of the design of the project by December of 2009.
Once the design is complete, construction of the project could be approved, go out to bid and
started by the Spring of 2010.
VII. LIST OF ATTAC~NTS
A. Consultant Agreement
Approved for Council Agenda:
~~/L. om Barry, Director of Public Works
d.L
Date
Page 3 of 3
TASK ORDER NO. 10094
CITY OF MERIDIAN (OWNER)
/1; I~
Transportation 8z Civil Solutions, P.C. (ENGINEER)
This Task Order is issued by Owner and accepted by the Engineer pursuant to
the mutual promises, covenants and conditions contained in the Agreement
between the above named parties dated ,
[~.¢ e~rwbpr /a, ~ b
CITY OF MERIDIAN
UTILITY PROJECTS FOR N. WEST 4T" ST.
PURPOSE
Provide professional services to design the replacement of the existing
potable water with an 8" C-900 pipe. All existing services and fire hydrants
will be tied into the new system. The description of the segment is as
follows:
N. West 4~' Street - W. Maple Ave. to W. Pine Ave.
TASK 10094.1 Coordination and Review/Approval Meetings with the City of
Meridian
A. Attend initial project start-up meeting. Clarify work
activities/responsibilities, obtain materials and "as
constructed drawings" from the City.
B. Provide preliminary drawings showing utility existing utility
locations from survey data, including the existing water line
locations and other topographic information for the utility
companies. Attend meeting with utility companies to discuss
project impacts to utility facilities and the scope and schedule
for the project.
C. Monthly administration, project budgeting, and invoicing.
D. Internal project coordination and coordination with the City
throughout the project. Anticipate one 3-hour meeting once a
month for two months to coordinate with the City of Meridian.
Anticipate two 1-hour meetings per month for intennal project
coordination.
E. Attend two review meetings, at preliminary and at final design.
Assumptions:
TransCivil assumes the City of Meridian will provide
"as constructed" drawings for both the sanitary sewer
and potable water systems, other known information
such as street sections, other utility systems and
surface drainage facilities are also assumed to be
provided.
TASK 10094.2 Alternative Solutions
A. TransCivil personnel will develop two alternatives to maintain
water service to the adjacent property owners during
construction of the new water line. The two alternatives will
include:
Furnishing and constructing a temporary Ilne capable
of providing potable water.
Constructing new waterline adjacent to existing and
switching existing services to the new line. Old line to
be capped and abandoned in place.
B. TransCivil personnel will develop a preliminary construction
cost estimate for the City of Meridian's review.
TASK 10094.3 Topooraphic Surveys
A. TransCivil will contact all adjacent property owners by letter
explaining the project. Conduct control surveying in order to
establish and verify the property lines and right-of--way of the
parcels within the project limits.
B. Research Record of Survey drawings and Subdivision Plats
along the corridors to delineate the right-of--way.
C. Conduct control surveying to establish project control datum.
D. Draft right-of--way and property lines in AutoCAD format and
show on the topographical base maps.
E. Pertorm topographic mapping of the project site,
approximately 3100 lineal feet. Mapping shall include the
locations of surface features on the site to include edge of
pavement, roadway striping, pipe crossings and inverts,
ditches, fences, adjacent roads, driveways, monitor wells,
visible utilities, utility information as marked in the field by
locating companies, pothole locations and depth to lines, etc.
F. Prepare a base map from field data in AutoCAD format.
Provide electronic file of filnal topographic base map and right-
of-way delineation in AutoCAD format. Provide ASCII file of
survey data containing point; northing, Basting, elevation and
code information.
Assumptions:
^ Project has 53 individual parcels adjacent to the
projects.
^ Vertical Datum shall be NAVD 88.
^ Horizontal Datum shalt be the adjusted NAD 83 Ada
County GIS Base Map Datum.
^ Surveying along the corridor shall be limited to the
area within the apparent right-of--way, including
control.
^ All topographical features, symbols, and line work
shall be drawn on a two dimensional plane to maintain
line type and symbol integrity.
• Draw according to City of Meridian AutoCad
Standards.
TASK 10094.4 Prepare Preliminary Plan Set
A. Pothole at a City designated three locations. Investigate
existing pipe type, diameter, depth, and condition. Perform
necessary traffic control to conduct potholing operations and
repair surface within 24-hours after potholing work is
completed.
B. Prepare preliminary plan and detail sheets in conformance
with the City of Meridian standards and requirements or as
directed. Plans will be prepared at 40-scale on 22"x34" sheets.
For estimating purposes, anticipate the packages to include:
Package: a title sheet, general notes sheet, 2 plan sheets,1
cross section sheet,l traffic control sheet, and 2 detail sheets
for a total of 8 sheets.
C. Prepare preliminary bid schedule, special provisions,
construction schedule and cost estimate in conformance with
the City of Meridian standards and requirements or as
directed.
D. TransCivil will submit the preliminary design package in full
size format to the city for review and approval prior to
proceeding to final design. We will track all comments,
responses, and resolutions in one document after preliminary
design review meeting and submit document to the city.
Assumptions:
^ Pothole three locations.
^ TransCivil will submit preliminary plan set to IDEA for
comment.
^ No geotechnical information will be obtained. Roadway
replacement section will be based on the standard ACHD
section or as agreed upon with ACHD.
^ Coordinate with ACHD for an approved traffic control plan.
^ No new water services are included. Tie existing services
into new waterline with new service pipe from saddle to
meter are anticipated.
^ Adding a few new fire hydrants are included. Tie existing
hydrants into new waterline and retaining one hydrant is
anticipated.
^ City of Meridian to supply current Clty of Meridian Standard
Drawings and standard contract documents.
^ Contract documents to be based on ISPWC and City of
Meridian's Standard Drawings.
^ No hydraulic modeling will be pertonmed. New waterllne
diameter to be provided by the city.
^ Plans will be developed according to city of Meridian
Capital Project Checklist which can be obtained from PM.
TASK 10094.5 Prepare Final Design Plan Set
A. Prepare final design plan and detail sheets in conformance
with the City of Meridian standards and requirements or as
directed. Plans will be prepared at 40-scale on 22"x34" sheets.
For estimating purposes, anticipate the packages to include:
Package: a title sheet, general notes sheet, 2 plan sheets,l
cross section sheet, 1 traffic control sheet, and Z detail sheets,
totaling 8 sheets.
B. Prepare final design bid schedule, special provisions,
construction schedule and cost estimate in conformance with
the City of Meridian standards and requirements or as
directed.
C. TransCivil will submit the final design package on full size
sheets to the city for review by Development Services and
approval then to IDEA for approval.
Assumptions:
^ TransCivil will submit final design plan set to lDEQ for
approval.
TASK 10094.fi Final Submittal ~ Pre-bid Services
A. TransCivil will produce a final signed, stamped and approved
plan set and electronic copies to the city for advertisement
and bidding. Final plan set to include, general and
supplemental general conditions, special provisions, plans,
engineer's estimate.
B. TransCivil will answer any Contractor questions during the
advertisement period and the Protect Manager will attend the
bid opening.
C. Analyze Contractor's bid for irregularities and provide award
recommendation letter.
TASK 10094.7 Construction Services
A. Project Manager to attend the pre-construction meeting.
B. Review shop drawings and product data sheets for Contract
compliance. TransCivil anticipates 4 shop drawing submittals
and 3-hours to review each submittal.
C. TransCivil will visit the site when requested by the City of
Meridian to observe the construction and provide clarification
as needed. One 2-hour visit is anticipated.
D. TransCivil will be available to answer questions and clarify the
contract drawings throughout construction. TransCivil
anticipates 4 clarifications requiring 3-hours each to issue a
resolution.
E. TransCivil will provide "as constructed" drawings once the
project is complete for the city's records.
F. "As constructed" drawings will be submitted on 22"x34"
sheets and electronically
Assumptions:
^ TransCivil assumes the City of Meridian will provide "as
constructed" redlines to draft drawing changes.
TIME OF COMPLETION
Engineering services will be completed on an as needed basis and time of completion
will be set as services are requested.
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 10094 is twenty-five thousand
dollars ($25,000}. The hourly rate for services and direct expenses is attached.
CITY OF MERIDIAN
BY: ~+
AMM a WEERD, MAYOR
ENGINEER
~.~.. . o_
~°r~ ,
HOLMAN, CITY CI~~R S~~
y ~'
9~ r ts~ ~ ~~~~~
ATTACHMENT A
RATE SCHEDULE
Task Order 10094.Downtown Wateritne Replacements.Transctvtl Engineering Page 6 of 6
MERIDIAN CITY COUNCIL MEETING
November 4, 2009
APPLICANT ITEM NO. 5D
REQUEST Task Order 10018a for Master Agreement Dated December 12, 2006 with CH2M Hill
for Additional Office Services and Construction Staking for aNot-to-Exceed Cost of $44,300.00
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
~~i~E IDIAN~-
~11b1~C I D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Dolsby, Assistant City Engineer
DATE: 10/02/09
Mayor Tammy de Weerd
Bird
Brad Hoaglun
cartes Rountree
Davtd Zaremba
SUBJECT: TASK ORDER 10018a for ADDITIONAL OFFICE SERVICES AND
CONSTRUCTION STAIONG
I. RECOMMENDED ACTION
A. Move to:
1. Appmve Task Order 10018a with CH2M HILL for Additional Office
Services and Constrrlction Staking for the Bittercreek Lift Station and
Pipelines Project, for snot-to-exce~i cost of $44,300.
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Place names, titles, and phone nr~rrtbers of the Persons involved in Descending Order:
Tom Barry, Director of Public Works 4$9-0372
Warren Stewart, PW Engineering Manager 489-0350
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
III. DESCRIPTION
A. Back
The Bittercreek Lift Station and Pipelines Project will provide sewer service and
fire flows to the Bittercreek subdivision. This lift station is expandable to serve
additional developments in the future. The wastewater lift station is located near
the intersection of Amity and Lindy Roads adjacent to the Bitter Creek
development. The pipelines include new dual sanitary sewer force mains (6- sad
Page 1 of 3
~®
10-inch diameter), a new 21-inch diameter gravity sanitary sewer pipe and a new
16-inch potable water main.
B. Proposed Project
This task order will enable CH2M HII,L to provide additional office support
services for the Bittercreek Lift Starion and Pipelines Project Construction
Project. Their scope of services has increased from submittal review to include
construction staking, site visits including attendance an onsite meetings and an as-
built survey of the gravity sanitary sewer and lift station wet well.
C. Consultant Selection
The consultant selected for this project was procured for the design and office
supports services to date. This consultant was chosen due to their familiarity with
the project and quality of the work they have completed on this project.
IV. IMPACT
A. Strategic Impact:
This activity aligns with our department's mission of providing modern and
reliable facilities.
B. Service/Delivery lmpact•
Currently, the Bittercreek Subdivision utilizes a City Well for water supply and
lagoons for wastewater treatment. The well does not supply adequate fire flows
to the homes in this subdivision. The completion of the Bittercreek Lift Station
and Pipelines Project will provide City sewer services and fire flows to the
Bitterereek Subdivision.
C. FiscalImpact:
Project Costs
Consultant Agreement Time and Materials Not-to-excel $44,300
Total Time and Materials Not to-exceed $44,300
Project Funding
Project will be funded from lift station construction (3590-96144) $44,300
V. ALTERNATIVES
A. The City could defer this task order which would likely result in delays in the
construction schedule and/or additional change orders for the construction
project. Outcomes of these delays could manifest in standby changes from the
Page 2 of 3
contractor, extension of contract times, demobilization and remobilization
expenses and other associated fees. This alternative would greatly limit the
ability to complete this project.
B. City staff could work with JLJ Enterprises and their selected representative,
The Land Croup, to incorporate selected tasks outlined in the task order into
their scope of work. Since the Land Group was not the design engineer on this
project and has not been actively involved in the construction management to
date, tiffs would likely result in more coordination, staff hours, and potentially
higher fees from the Land Group to perform this work since they would first
need to get up to speed with the project.
VI. TIME CONSTRAINTS
Council's approval will allow the continued office support services for the
construction project.
VII. LIST OF ATTACHMENTS
A. Task Order 10018a with CH2M HII..L for Additional Office Services and
Construction Staking for the Bittercreek Lift Station and Pipelines Project.
Approved for Council Agenda:
~l, Tom Barry, Director of Public Works
~ 2 6
Date
Page 3 oj3
Task Order 10018a
Attachment A
Additional Office Services and One-Time Construction Staking
Project Understanding
The City of Meridian (City) would like CH2M HILL to perform additional office services,
initial (one-time) construction staking as requested by Eastern Oregon Construction, LLC
(Contractor), and an as-built survey of the gravity sanitary sewer and lift station wet well in
support of the Bitter Creek Lift Station and Pipelines project. The additional office services
provide for expanded support to City staff based on efforts performed to date and
anticipated future efforts. The wastewater lift station is located near the intersection of
Amity and Lindy Roads adjacent to the Bitter Creek development. The pipelines to be
staked include new dual sanitary sewer force mains (6- and 10-inch diameter), a new 21-
inch diameter gravity sanitary sewer pipe, seven (7) new sanitary sewer manholes, and a
new 16-inch potable water main. The dual sanitary sewer force mains and gravity pipe
portion originate at the new lift station, run north to Amity Road, thence east along Amity
Road to the intersection with W. Ten Mile Road, thence north along W. Ten Mile Road to
terminate at the new Overland Road re-alignment (new intersection for the Southridge
development) for a total combined length of approximately 2.7-miles. The potable water
main originates by the W. Amity Road and S. Nickel Creek Place intersection, run east along
Amity Road to the intersection with W. Ten Mile Road, thence north along W. Ten Mile
Road to terminate at the new Overland Road re-alignment (new intersection for the
Southridge development) for a total length of approximately 2.1-miles.
The additional office services, as described in the Scope of Work below, shall be added to
the original Task 2 -Office Engineering Services. The initial, one-time construction staking
and the as-built survey, as described under Scope of Work shown below, shall be added to
the original Task 3 -Field Services. Additional management of this expanded task shall be
added to the original Task 4 -Project Management.
If required, re-staking will be performed under a separate contract directly with Eastern
Oregon Construction, LLC, subject to their review and execution.
Scope of Work
CH2M HILL will perform the tasks for added office services, one-time construction staking,
and the as-built survey in support of the Bitter Creek Lift Station and Pipelines as outlined
below.
Task 1 -Office Engineering Services
CH2M HILL office personnel will provide additional contract document reproduction
services and coordination among the City, the Contractor, and the private Developer's
Project Manager based on requests and inquiries received from the aforementioned parties
outside of weekly construction progress meetings. Services include additional telephone
conference calls, project meetings, contract document research, and other related tasks.
Task 2 -Field Services
2A. Additional Field Observations and Meeting Attendance
CH2M HILL personnel will make additional site visits to conduct field observations and
attend additional on-site meetings. (10 trips at 3 hours total including travel time)
2B. Construction Staking
Survey crews and office personnel will be responsible for the initial, one-time construction
staking for each major project element as outlined below:
Waterline Staking
Stake centerline and angle points using 48-inch lath & hub consisting of approximately 15
points + with offsets to centerline; placement of intermediate intervisable points along offset
line at 400-foot intervals 28 points +; placement of hydrants at centerline and on offsets of
about 18 points for a total of about 61 points. (20 crew hours estimated)
Sanitary Sewer Force Main
Stake and grade centerline of trench for ~11,7681inear feet of sewer force main centerline
points with offset 36 + grade breaks and 24 angle points and a minimum of 10 intervisable
intermediate points. 36+ up 1 grade brakes. 140 points total. (40 crew hours estimated)
Gravity Sanitary Sewer Line
Stake and grade ~2,6701inear feet of gravity sewer line consisting of 7 manholes with swing
tie offsets cut and fill inverts in and out. 21 points with one intermediate point between
manholes, 7 points, for a total of 28 points. This also requires differential leveling. (20 crew
hours estimated)
Domestic Wastewater Lift Station
Stake and offset pump station building corners, fence corners, and valve vault. 16 to 30
points. (10 crew hours estimated)
Office Calculations and Field Preparation
Prepare calculations, review plans, and office preparation. (16 office hours estimated)
Field Grading
Create cut sheets, check and review cut and fill against plans. (16 office hours estimated)
Expenses
Miscellaneous survey supplies, paint, lath, hubs, and flagging.
2C. As-Built Survey (Partial)
The survey work described below shall be performed by a subcontractor, Critigen.
Expenses related to the surveying effort are reflected in the amount shown in Attachment B.
Survey crews and office personnel will be responsible for collecting and processing field
data to determine the horizontal and vertical as-built conditions of the gravity sanitary
sewer (7 manholes along approx. 2,7601E of pipe) and the lift station wet well. This survey
effort will be based on a one-time collection of the field data with two mobilizations
required to collect the gravity sewer and wet well data on sepazate trips. (24 crew hours
estimated, 8 office hours estimated)
Ex enses
Travel.
Task 3 -Project Management
• Supervising project staff;
• Project documentation and coordination;
• Monitoring project progress, including work completed, work remaining, budget
expended, schedule, estimated cost of work remaining, and estimated cost at
completion;
• Monitoring project activities for potential changes, anticipate changes when possible,
and with Owner approval, modify project tasks, budgets, and approach;
• Preparing and submitting a monthly billing with backup documentation;
• Performing project quality control reviews of deliverables on this project.
Assumptions
• CH2M HILL will provide one time staking on the above items.
• CH2M HILL will be given a minimum of 24-hour notice for staking requests.
• Survey control set previously by CH2M HILL still exists.
• Duration estimates for construction staking based on nine (9) mobilizations with 10-hour
days.
• Traffic control will not be required and will not be provided by CH2M HILL.
• Offset placement will be coordinated with and approved by the Contractor.
• CH2M HILL is not responsible for replacement of damaged or removed staking under
this contract caused by Contractor, others, or vandals.
Exclusions
• Any additional as-built surveying for record drawings, not specifically described in this
Scope of Work, is not included as part of this scope and will be prepazed by the
Contractor.
Attachment B
Compensation
Level of Effort
The task level of effort estimates are summarized in the following table. CH2M HILL has
developed this level of effort estimate based on the work plan presented herein and
assumptions stated previously. The fees will be billed as time and material, and will not
exceed the total amount below without prior approval by the City.
Level of Effort
Task Descrlptlon Total Task
1 Office Engineering Services $3,600
2 Field Services -Additional Site Visits & Meeting Attendance $4,300
Field Services -Construction Staking $25,800
Field Services - As-built Survey (partial) $6,200
3 Project Management $4,400
Summary -All Tasks $44,300
Schedule
Initial staking will commence the week of August 10, 2009 as requested by the Contractor
and will continue through the duration of the project until all staking described herein has
been performed once.
TASK ORDER N0.1~18a
UNDER TSE
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
~'/~~I~I
CITY OF MERIDIAN AND CH2M ffiLL, INC.
This Task Order is entered into by and between City of MERIDIAN (OWNER) and CH2M HII.L,
Inc. (ENGINEER), according to the terms and conditions of the Master Agreement (AGREEMENT)
for Professional Services, dated January 1, 2007.
See Attachments A and B for the Scope and Fee for Task Order 10018x.
All other terms and conditions of the original agreement will remain in full force and effect.
IN WITNESS WHEREOF, the parties execute below:
For CH2M HILL, Inc.
dated this/l~ day of ,K..._. 2009.
By:
ame
Title
For City of Meridian
dazed this ~ day of
sy:
de J~j~rd, Mayor
2009.
'`,~~NU1~~~u~p~~~i
~~ ~ ~~~~i
~'~ ~y'%
;~T~ -.
~C~,-
9 '``~~Q
v~ `
City
Approves By city council: ~y,~,~ Y, Z~`t
Public Works
I (~'
Dat
r~~~~
Date
MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT ITEM NO. SE
REQUEST Task Order 0710a with Hydro Logic, Inc. for Well #20 Evaluation for aNot-to-Exceed
Amount of $11,583.00
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
~~i'~E IDIAN
Public IDAHO
Worlus Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Worthington, P.E.
Staff Engineer
DATE: 10/21/2009
SUBJECT: WELL #20 EVALUATION
NOVEMBER 2.2009 CONSENT AGENDA
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
~~~
Keith Bird
Brad Hoaglun
Charles Ro~mtree
David Zarem6a
1. Approve the task order for Well #20 Evaluation with Hydro Logic, Inc. in an
amount not to exceed $11,583 and;
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Clint Worthington, Staff Engineer (Project Manager)
Kyle Radek, Asst. City Engineer
Warren Stewart, PW Engineering Manager
Tom Barry, Director of Public Works
489-0349
489-0343
489-0350
489-0372
d ~~ ~~ ~/ ~~~Oy
~~. - z
Page 1 of 3
III. DESCRIPTION
A. Background
The City has recognized that the steel casing used in wells prior to 2002 is pmne tv corrosion and
associated water quality problems. In the last three years, Wells #17 and #14 have had to be
reconstructed and lined with PVC casing because of corrosive break-through of the steel casings
after as few as 9 years of use. The City is taking a preventative approach to steel casing wells
and evaluating their condition after 10 years of use. This evaluation aides in an eazlier diagnosis
of corrosive breakthroughs which results in lower costs of reconstruction and increased water
quality.
Eight of the City's wells since 2002 have been constructed with PVC casing to eliminate the
problems due to corroding steel casings.
B. Proposed Project
This project is for the evaluation of We11 #20. Well #20 was constructed with a steel casing 11
years ago and has been observed to have many of the same characteristics as Well #17 which had
to be reconstructed after 9 years.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to indentify and prioritize work to anticipate,
plan and provide public serntces and facilities that support the needs of our growing
community and ensure modern reliable facilities while maintaining financial stewardship.
This project is in line with our preventative approach of evaluating steel casing wells at ten year
intervals. These evaluations allow for the early diagnosis of corroded casings which in turn
limits service interruptions and reduction in capacity. Early diagnosis also decreases cost of
rehabilitation efforts.
B. Service/Delivery Impact:
Evaluation of Well #20 gives knowledge of its current condition and allows for rehabilitation
before potential breakdowns and reductions in capacity. Rehabilitation (if needed) reduces
service interruptions to customers and cost once breakdowns occur.
C. FiscalImt~act:
Project Costs
Consultant Agreement
$11,583
Project Funding
Enterprise Fund for Well Assessment $40,000
Page 2 of 3
V. ALTERNATIVES
A. The City could defer the evaluation of Well #20 and risk reductions in capacity,
service interruptions, and costly breakdowns
B. The City could choose not to evaluate Well #20 which would result in the same risk
of reductions in capacity, service intemiptions, and costly breakdowns.
VI. TIME CONSTRAINTS
Council's approval will allow for the evaluation during the off peak demand season where the
well can be temporarily offline without service interruptions.
VII. LIST OF ATTACHMENTS
A. Consultant Agreement
Approved for Council Agenda:
f tAr~ Tom Barry, Director of Public Works
~~ ~
Date
Page 3 oj3
TASK ORDER No. o~~ oa
CITY OF' MERIDIAN {OWNER)
AND
HYDRO LOGIC, INC. {HYDROGEOLOGIST)
This Task Order is issued by Owner and accepted by the Hydrogeoiogist pursuant to
the mutual promises, covenants and conditions contained in the Agreement between
the above named parties dated February 18, 2007.
CITY OF MERIDIAN
MUNICIPAL WATER SUPPLY WELL IVO. ZA EVALUATION
PURPOSE
The Hydrogeologist's scope of services, time of completion and compensation shall be
as set forth herein. Services shall generally be described as Hydrogeologic Consulting
Services per the Consultant's proposal dated October 8, 2009.
The City of Meridian recognized in 2002 that the steel casing used in its municipal
supply wells was prone to corrosion and associated with water quality problems such as
staining and encrustation. City Weil #19 was the f rst water well-completed using PVC
plastic well casing in July of 2002. Eight of the City's supply wells have now been
constructed with PVC casing. Since the change in well casing materials, it has become
apparent that the City was correct in its assessment of the lowered quality of off shore
steel and in the last three years, Wells #17 and #14 have had to be reconstructed and
lined with PVC casing because of corrosive break through (holes) of the steel casings
after as few as 9 years of use; an expensive and difficult task.
Although the City took pre-emptive action to address the observation of premature
casing failure, it now needs to look back at its wells completed prior to the use of PVC to
evacuate for corrosion to take preventative actlons if accelerated corrosion is observed.
Hydro Logic, Inc. has observed that Weli #20 has many characteristics, such as drilling
method, bentonite seal material, and groundwater geochemistry, as Well #17 which
recently had to be reconstructed. Additionally, Weli #20 is only two years older than
Well #17. The City has asked HLI to develop a scope of work to evaluate WeQ #20
during the fall of 2008 after the high water demand season is past.
TASFC 1.7 -CITY WATER WELL N0.20 EVALUATION
Par the City's request, Hydrogeologist will: 1) conduct ashort-term hydraulic test of the
equipped well as baseline data for specific capacity and for comparison to the original
speck capacity, 2) review previous down hole television surveys of the well, 3) place
protective sheathing as needed on the building and roof to prevent damage, 4) tarp
inside walls and protect well head plumbing as needed, 6) schedule and oversee
removal of the pumping plant and have it inspected for wear/corrosion, 6) dear the water
column and video inspect the 11-year-old well, 7) design cleaning program, 6) develop
bId schedule, obtain quotes,. and engage driller, 8) oversee and direct the cor~fractor's
.~
work, 10) video inspect the cleaned casings and well screens, and 11) develop a brief
technical memorandum to the City with conclusions and recommendations. Other
deliverables would be a copy of the well videos on compact disk and several down-hole
still photographs of the inside of the well showing before and after.
The Owner will provide all available information necessary to conduct the evaluations
and develop submittals.
Hydrogeologist will pertorm field surveys for evaluations and will serve as the liaison
between the drilling contractor and the City to obtain cost estimates from contractors and
to develop contractual agreements and technical specifications for the work.
Hydrogeologist will inspect all tools to be inserted in the well prior to insertion.
Hydrogeologist will ensure that all instruments, tools, cables, water tanks, hoses, and
equipment used in the well are disinfected and cleaned (including heating of pipe and
pumps that cannot be properly disinfected by other means. Hydrogeologist will develop
any necessary change orders to the work and keep the City regularly updated with
respect to the work. Hydrogeologist will also serve as inspector for the City with respect
to the work including review of contractor invoices. The Hydrogeologist's scope of work
and general approach to the project is described in detail in Attachment A.
Hydrogeologist will work closely with the City's Public Works Department and the City's
Water Department with regular a-mail updates.
TIME OF COMPLETION
Hydro Logic, Inc. can commence this work on the day after City approval. The
contractor portions of the work will require two-to-three weeks at the outside. A goal of
having the technical memorandum with recommendations completed within a month is
reasonable.
COMPENSATION
The Not-To-F~cceed amount for this Task Order No. 0710a is eleven thousand, flue
hundred and eighty-three dollars without any contingency fee ($11,583). The hourly
rates for services and direct expenses is attached (Geotechnical Services Spreadsheet -
Attachm®nt B) and by this reference made a part hereof.
CITY OF MERIDIAN
BY:
TAMMY tl EERD, MAYOR
HYDROGEOLOGIST
ED SQUIRES, YDRO LOGIC, INC.
```~~,, u t n i ttt/////
Attest: .~~' G~'~ o~A ~,y '''.
:~ r y --
.~~ ~o '
J CEE OLMAN CITY CLERK _ ~ ~~~ ~
~~
:',90 T 1ST • `
~~
.w ~ ~NC
1002 W. Franklin Street, Boise, ID 83702 {208) 342-8369, (Fax) 342-3100. hydrolo~c~awest.net
October 9, 2009
Attachment A.
Mr. Kyle Radek P.E.
Public Works Departmern
City of Meridian
33 East Broadway Avenue
Suite 200
Meridian, Idaho 83642
G~technical Evaluation, Testing, and Inspection Services
for the City of Meridian's #20 Mounicipal Sappiy Well
Dear Kyle:
I have developed a scope of work, and estimated costs to work with the City on the
evaluation and inspection of the City's #20 supply well. The well was constructed 11
years ago and has had the same pumping plant with no well maintenance over that time
period. Of especial concern to the City is the observed occurrence of severe corrosion of
steel well casings in the Meridian area and that at least two of the City's water supply
wells have required expensive reconstruction within the last two years that might have
been avoided (or at least made easier and less expensive) by an earlier diagnosis. In
particular, Well #20 shares many characteristics with Well #17 which was one of the wells
which has akeady required reconstruction. Beyond the primary reason for evaluation of
the City's steel cased wells, it is generally recognized that rehabilitative maintenance of
water supply wells is best carried out on a 5 to-10 year frequency owing to improved
redevelopmern results and lower costs of redevelopmern by not waiting u~il a significant
reduction in capacxiy does occur. Additionally, the City does not want to repeat the
interruption to major well production in an unplanned way during peak demand season
when most break downs occur and when it is more difficult to schedule contractors. It is
our experience that the encrustation that forms on the inside wall of the steel casing
promotes corrosive breakthrough if left alone. In a~- case, it behooves the City to
attempt to identify the contributing factors to this corrosion by study and detailed
observation and to take steps as necessary to avoid e;~ensive reconstruction of wells.
It has been our continued experience that wells in service for this length of period will
have significant encrustation of the inside walls of the steel casing that will prelude
inspection for corrosion until the casings are cleaned. Inds, it is under the thickest
nodules of encrustation that the most extensive corrosion appears to occur. Our general
approach is hands-on with concerted efforts to: 1) prevent damage to the existing
infrastructure, 2) to ensure disinfection of all tools, instruments and equipment to be used
in the well, 3) to prevent the ocaurence of iron bacteria, 4) to secure and prevent down
hole damage to the well, 5) to document procedures, and ~ to obtain the best value for
the City from its contractors and consuttairts. By following these procedures for the last
15 years, we have not observed iron bacteria or any other bacterial problems in Meridian's
wells even though these problems are common in the other Valley municipal systems.
I have tabulated the costs to complete the work as a single project on the attached
spreadsheet. The cost estimates are considered maximum amounts and 1 would
recommend a 15 tier continsencv owing to the inherent unknowns of subsurface work
and older well construction.
We stand ready to commence the work right away and to proceed continuously to
completion of the project without interruption. The following narratives correlate with the
spreadsheet tasks to explain, in more detail, the scope of work.
1 Review F.gisting Data and Conduct Short Pumping Test
Existing hydrogeologic data, hydraulic test results, the details of well construction,
videotapes, field notes, and groundwater geochemistry will be reviewed and evaluated.
This task includes a site visit to conduct a short draw down test of the well, measure non-
pumping water level, and to document field-measures water chemistrs- parameters. These
data will be used as baseline data to compare to the original pump testing and specific'
capacity of the well and, also, to gage the effectiveness of auy recommended re-
developmentprocedures. This pumping test will allow performance evaluation of the
installed pumping plant. ($ 778)
2 Protect Buildwg and Facilities
Over the years, we have realized that protecting the pump house buildings during well
maintenance and pulling/mstalling Pumping plants is far more effective thaw having to
repair damages after the fact. The heavy and long well tools and inexact controls on well
rigs generally cause damage not too mention staining from lubricants, bailed materials, etc.
Because the tools must be inserted and withdrawn through the roof hatch, there is much
opportunity to damage the asphalt. shingle rooi9 metal siding, and block exteriors. On the
inside of the building, the existing plumbing, wall paint and controls are easily damaged
and soiled without basic preventative measures that are easy to effect. We have not had
any damages since implementing these procedures several years ago. Cost includes
removal of sheathing at the end of the project ($1,783)
3 Quote, Hire, Schedule, and Oversee Pumping Plant Removal and Inspection
A quotation will be obtained from pump contractor and arrangements made to remove,
transport, and store the existing pumping plant. Depending on the condition of the pla~rt,
recommendations for sale, storage, or rebuilding/maiirtenance of the pump will be
developed. We feel it is important to have an inspector on site as the plant is removed to
directly inspect conditions/operations and to direct the contractor. ($ 658)
Z
4 Conduct Video Inspection of the li-Year Old WeD
This includes a thorough underwater video insp~ion of the entire inside wall of the well
including casing and screens prior to any work on the well. Arrangements will ~ made to
clear the water column to ensure the best picture. The videotape will be reviewed, copied,
aad submitted to the City with a complete set of field notes, down hole still photographs,
and a short one-to two page memorandum of observations. Pre-inspection is an essential
task in any well evaluation that a~ consultant and/or conractor should insist on prior to
any work to 1) be able to design the most appropriate cleaning pmgram without damage
to the well, 2) to avoid any ' ility issues from pre-existing conditions, and 3) because
such an inspection is vital to understanding the down hole conditions for the long term
development of the City's well maintenance program ($1,008).
5 Design and Specify Cleaning Techniques.
Based on review of the video inspection and well construction, HLI wdl - an
appropriate well cleaning program to convey to the well contractor and from which to
develop a bid schedule of work. ($ 415)
6 Develop Bid Schedule and Engage Drilling Contractor.
A bid schedule will be developed and quotes obtained from the appropriate experiences
contractors. Costs will be obtained from the most qualified candidate for all possible
scenarios so that prices are not developed during the project. Sketches of effective and
non-damaging tools will be developed, discussed with the contractor, and inspects by
HLI prior to insertion in the well. ($1,500)
7 Oversee and Direct the Field Work, ltte-Testing, and Clean Up
I-ILI will remain in daily contact with the drilling contractor and make site visits as deemed
ne~~essaiy. This task includes the scheduling, oversight, and documentation of the
comractor's work including site visits, tool me~urements and disinfection, documenting
materials and hours, and obtaining samples of scrapings from the well for potential
analysis. The cleaning program and/or down hole tools maybe adjusted or changed based
on actual encouirtered conditions. Containment of bailing, mud, etc will be looked after
and the site kept as clean as possible. Fina1 clean up to pre-existing conditions will occur
at the end of the project. Appropriate disinfection of all tools and equipment wi'11 be a
priority. Great axtention will be given to the security of the open well and site throughout
the project. The disinfects pumping plant will be re-installer in the sten'hized well and a
short pumping test conducts to compare to the baseline test data. Weekly project
updates will be made to the City by a-mail. ($ 2,938)
8 Conduct Video Inspection of the Cleaned Casing and Screens
Immediately following the cleaning, the waxer column in the well will be cleared and a
comprehen.~ive side viewing and axial viewing video inspection will be conducted.
Special attention will be paid to areas of juxtaposed dissimilar metals, welded joints, the
tailpipe and other areas of the well that have been shown overtime to be vulnerable to
corrosion. Survey will verify nothing was dropped into the well and that no damage was
imparted to the well. Again, disinfection of all down hole equipment, cs~meras, well tapes,
and the well itself will be looked after as necessary. ($1,478)
9 Develop Technical Memorandum With Documentation
A short technical memorandum will be developed descn'bing the accomplished work with
conclusions and recommendations. Deliverables include a compact disk of the video
surveys, field notes, water level measuremems and down hole still photographs for the
City's files. ($1,100)
Respectfully submitted by:
Edward Squires
Hydro Logic, Inc.
4
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Ed Squlr~s
From: Ed Squir®s
Sent: Friday, October 09, 2009 9:47 AM
To: Kyle Radek
Cc: Tom Barry; Warren Stewart
Subject: 10-9-2008 Task Order for Evaluatlon of Meridian Supply Welf #20
Attachmerrts: 10-9-2009 Task Order No. 0710a City Weq #20 Evaluatlon.pdf
~-
1002 W. Franklin St. Boise, ID 83702 (208) 342-8369 Fax: (208) 342-3100 Cell: (208) 631-6781
Kyle,
Attached above is our proposed Task Order ATo. 0710a for the evaluation of City Well #20. I included a
brief description of our general approach to these types of projects based on our experience with the
redevelopmem and evaluation of hundreds of wells including such work on virtually all of the City's
municipal wells.
Although we prefer to "open up" wells only when necessary (because of the potential for damage and
bacterial contamination thax is always present}, we are greatly concerned about our observations of steel
casing corrosion in the City's (and many other water system's) steel-constructed wells prior to switching
to PVC plastic wells. To better understand the causative factors, and to pre-empt expensive
reconstruction projects, we recommend an aggressive program to inspect and evaluate the newer steel
cased wells. We also advocate rehabilitative maintenance for wells on a revolving basis (rather than
reactive measures when production is impaired or interrupted during the high demand season) within a
5-to-10 year interval. The wells in question, here, are towards the end (or past) of this time frame.
Although the newer PVC wells are expected to have significantly less encrustation and no corrosion, the
steel cased wells completed within the last 15 years are, in our opinion, at high risk of corrosive break
through. It has also been show that pumping plants that are not run to failure can often be refurbished
for an extended life.
What sets our approach apart is ahands-on philosophy of active involvement. We have seen the spread
of iron bacteria in many water systems (mainly via unclean drilling tools and tanks of contractors) and
we are proud of our record with the City's wells where we have not observed such bacterial problems
over a great many years and a great many wells. We believe there is always room for improvement of
methods. Just because a drilling contractor has a long term record of well rehabilitation does not mean
to us that 1) they are qualified or 2) that they should be essentially unsupervised to accomplish the
work. The potential for damage to wells is high enough that an extra set of eyes (that are not focused on
the controls) is warranted. We also pride ourselves on good quality documentation for future and to ever
improving methods.
We could commence this work tomorrow with your approval and estimate the project would be
completed in one month from the start date. I have spoken with the Water Deparmierrt and it appears
that taking Well #20 off line is not a problem at this time of year. Although we are hopeful that Well
#20 is in good condition, we recommend an early start for this project (now) given that we have the
possibility of having to do additional work to the well after inspection that could run into many months
if we would be so unfortunate to discover Well #17 type problems. Based on our ongoing research and
observations of the current rash of casing corrosion problems in the Treasure Valley, we are very
10/9/2009
- -o- - -- -
interested by the fact that Well #20 does not have the typical VFD setup as many of the other wells and
whether this could result in a differeirt corrosive environment.
In the event that we do discover corrosion, we feel well qualified to make recommendations for
preventative measures to arrest further corrosion and/or to effect some reconstructive work while
maintaining the productivity and yield of the well (we have actually improved yields on the
reconstructed wells so far). We also have the in house capability of down hole cameras and geophysical
probes that are necessary to such work without waiting and inc~uring additional expense.
I haveattached a pdf-format version of the Task Order and Attachment (above) but I am sending the
originals to your attention by today's US mail.
Ed Squires
10/9/2009
MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT y ITEM NO. GA1
REQUEST Resolution No. ~ ~ ~ ~O :Appointing Jessica N. Proctor to Seat 6 of the
Historic Preservation Commission
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Aftached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
CITY OF MERIDIAN RESOLUTION NO. Qq - (nq 8
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, APPOINTING JESSICA N. PROCTOR TO SEAT 6 OF THE HISTORIC
PRESERVATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Meridian City Code Title 2, Chapter 1 establishes the Historic Preservation
Commission, its members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to historic preservation
within the City, and to that end Meridian City Code § 2-1-3(B) states that a youth member may be
appointed to the Historic Preservation Commission;
WHEREAS, pursuant to Meridian City Code § 2-1-3(B), Seat 6 on the Historic Preservation
Commission is hereby created and dedicated to a youth member;
WHEREAS, the City Council of the City of Meridian deems the appointment of Jessica N.
Proctor to Seat 6 of the Historic Preservation Commission to be in the best interest of the Historic
Preservation Commission and of the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, pursuant to Meridian City Code § 2-1-3(B), Jessica N. Proctor is hereby
appointed to Seat 6 of the Historic Preservation Commission, for a term to expire on August 31, 2010.
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 4th day of Nov., 2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this 4th day of Nov., 2009.
ATTEST:
By:
Jaycee Dolman, City Clerk
RESOLUTION APPOINTING 7ESSICA N. PROCTi
2009-2010 YOUTH HISTORIC PRESERVATION
APPROVED:
~~ ~
\ ~~~~I~~~a~yor T de Weerd
,~~OF ~
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COIV~YA~~S~ `O~\\\\~ PAGE 1 OF 1
MERIDIAN CITY COUNCIL MEETING
APPLICANT
REQUEST Environment at Work Awards
November 4, 2009
ITEM NO. 6B~
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone: _
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
See Attached
Meridian Facility
Recycling Program
Annual Report
August 2009
By: Tracy Skidmore
Justin Fellom
2
This report will break down the whole program that we have in place. Some
statistics will shock you, inspire you and some will just be amazed how effective
this program is and how important it is for our success at the Branch level but
also on a Corporate level.
The first year of or program began in August of 2008. There were a couple of
reasons to implement this highly effective program:
1. Cut Costs
2. Be a part of the solution, not the problem
3. Do the right thing -
Justin and I had several meeting prior to implementation to discuss, "Where do
we start," "How is this going to be successful?" "How are we going to measure
its success," No one had any answers for us. So we wrote up a plan and
reworked it several times to tailor the program for this Branch. This is our
strategic plan:
Obtain management Support
• It is critical to get management support
• Appoint a recycling champion, who has passion and understanding of
the situation.
• Set goals provide direction.
Contact waste haulers in your community.
• Call around for cost quotes, different recycling service providers that
offer a variety of recycling services.
Determine what to recycle and how to separate
• Conduct awalk-through audit by checking waste containers and
assessing the material that your business procedures.
Id t~fy th b f I h 'll d
2 This document is Proprietary and Confidential to Pro-Build only
• en i e num er o emp oyees t at wi nee an extra container.
• Find out where the large waste generators are
• Determine the volume
• Order recycling containers.
• Develop recycling zones for our yard and inside.
3
Evaluate and track your programs success
• Monitor success.
• Re-emphasize importance.
• Share success w/employees.
• What benefits the company expects to receive from recycling.
• Spread the word, use local media and State/local government.
• How are the materials being diverted and collected?
• Any new responsibility employees need to undertake.
Since a journey of thousand miles starts with a single step, this guide, that Justin
and I wrote, was our first stepping stone, EMPLOYEE BUY IN!
How to Achieve Employee BUY IN!
(Providing employees with an adequate understanding of how this program
will work is crucial to its success. All employees should be encouraged to
attend. We had an all store meeting and made it mandatory for attendance.
The following was our guideline:
• Why the company is starting a recycling program.
• What benefits the company expects to receive from recycling.
• What materials are going to be recycled? (We recycle paper, plastic
wrap, banding (plastic and metal), cardboard, all metal, junk mail,
magazines, plans, newspaper and have a co-mingle program in place.
• How the materials are going to be diverted and collected.
• Any new responsibility employees need to undertake.
• Name the individual responsible for answering any recycling questions.
• List the location of bins.
• Responsibility of each employee and signage will set your program up
for success.
• Stress the seriousness of contamination and how it can make or break
your recycling program.
• Kick Off
_:_
- g ..
3 This document is Proprietary and Confidential to Pro-Build only
4
The components that make up our recycling program are:
These figures are for one year, and are in pounds.
Pounds of Materials Recycled
Co-mingle,
38,400
Wood, 51,000
Plastic, 9,500
Cardboard,
Gypsum, 21,000 I 10,800
L Metal, 6,045
Doc Mngnt,
8,800
vu_
a,~~
-
_, ~
. ,t:
4 This document is Proprietary and Confidential to Pro-Build only
5
This graph represents percentages
Percent of Materials Recycled
Co-mingle.
V
2F
Plastic, 7%
Gypsum,1
JVood, 36%
~rdboard,
7%
Doc Mngnt, 6%
5 This document is Proprietary and Confidential to Pro-Build only
6
Recycled vs. non-recycled
These figures are in pounds and percentages
Recyled vs Non
Solid Waste,
3,600, 2%
6 This document is Proprietary and Confidential to Pro-Build only
Recycled,
145,545, 98%
The preceding graphs represent our comprehensive tracking program that we
authored and developed. This tracking program in one of a kind and it is being
seen in the waste world as a model of excellence. All of these figures are true,
accurate and documented for accountability.
What does all this garbage mean? SAVINGS SAVINGS SAVINGS!!!
Cost reduction:
Period
8/07 thru 7/08 -waste costs
$17,916.05
8/08 thru 8/09 -waste costs
$4,326.67
We have saved a total amount of $13,589.38 which is 76% cost
reduction.
Rebates from recyclers:
Total amount of rebates we have received from our recyclers. This includes
cardboard, plastic and metal.
Period
8/1/08 thru 8/31/09
7 This document is Proprietary and Confidential to Pro-Build only
8
Summary:
The numbers speak for themselves. We are currently running at a 98% recycle
rate, which means we have only disposed of 2% of our waste for one year. That
is an extraordinary accomplishment; our goal was 95% recycle rate and 5% solid
waste. Goal met and exceeded expectations.
145,545 pounds of materials were recycled (72.7 tons)
3,600 pounds were solid waste and disposed of at the landfill (that equals
less than ONE garbage truck in one YEAR, versus 104 trips made a year
previous.
Could you imagine what the numbers would be, if all ProBuild facilities adopted
this program?
Here are some examples of how effective Pro Build Meridian's recycling has
benefited the following areas just not in Meridian but over the world...
72.7 tons recycled x 10,401 KWH = 756,153 KWH saved
72.7 tons recycled x 3 barrels of oil = 218 barrels of oil saved
72.7 tons recycled x 3.3 = 240 cubic yards of landfill space saved
72.7 tons recycled x 17 trees = 1236 trees that didn't need to be cut down
8 This document is Proprietary and Confidential to Pro-Build only
MERIDIAN CITY COUNCIL MEETING
APPLICANT
REQUEST Police Dept. - FY2010 Budget Line Item Reallocation for Towing Expenses
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone: _
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
ITEM NO. bC~
COMMENTS
See Attached
November 4, 2009
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a
MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT ITEM NO. 6D1
REQUEST Appeal by Richard Boyack of Sept. 14, 2009 Notice of Default and Order to Correct
regarding August 10, 2007 Agreement for Hookup to City of Meridian Sewer/Water System
Outside of City Limits at 4270 E. Overland Rd.
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
t
~~~ ~ ~~ Zppg ~~ ~ ~ ~"
September 26, 2009 ,C~~
!~i ~~ ~
In regards to: Notice of Default and Order to Correct, Meridian Sewer/Water Syste" ~,~
E Overland Rd
PERSONAL DELIVERY MADE SEPTEMBER 28, 2009
Office of the City Clerk
33 E Broadway Ave
Meridian, ID 83642
Dear Office of the City Clerk,
This letter is hereby submitted as a written request for au appeal, to the Board of Appeals,
regarding the Notice of Default and Order to Correct received on September 15, 2009.
This letter also advises you that the referenced enclosure in your letter was not included with
either your regular or certified mailing
Sincerely,
„i~1G~`
`'~
Richard D Boyack
~~ ,,,so
4270 E. OVERLAND RD
MERIDIAN, ID 83642
MERIDIAN CITY COUNCIL MEETING
APPLICANT
November 4, 2009
ITEM NO. 6E1
REQUEST Ten Mile Interchange Landscape Update
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the Cffy of Meridian.
TECHNICAL NOTE
l ~3~og
USDA-Natural Resources Conservation Service
Boise, Idaho -Bozeman, Montana -Spokane, Washington -Salt Lake City, Utah • -
TN PLANT MATERIALS N0.24 OCTOBER 2009 ,~
REVISION ,'~''~`~~
~ ~~zv~
Fescue, Sheep ~ .. Festiaca ovine . ~ - ' • .. 0 ~',2D0~9
. ~ : • ~- _ ..• -.. ~.~ . ~ ~'- . ' ~ ~ - - ~ ` ~ • . - ~ CITY ®FCQ~° ~~ -
. Along-lived short stature introduced bunchgrass.with shorkleaf blades. It ie mole drought toleran~t> ~°
Production is law; but grouadcovei •and root.production is excellent.`It is used. for, turd highway plantings, ,sirpo [CE
landing strips, burned over timberland acid reclamation azeas where along=lived, persistent, competitive ground cover
. is needed. 'Not recommended for pasture or hay. Sheep fescue is beat adapted to 1.0+ tacit precipitation zones: It is a '
• very good erasion control and understory .species that competes..well with -weeds. Eazly .spring seedings .are
recommended. Only pure stands or mixtures with hard fescue are recommended. Planting depth ie 4-1/4 inch. Adapted _ ••
~. .varieties are 'Cover' and 'Bighorn'. Average seed ,per $~ is 16, at a 1 lb.. rate. The recommended pure stand seeding rate . .
Fescpe,~Hard : ~ • ' . -. •:. : ~ . `- -' Festuca, trachyphylla or ~F. ovine duriuscula ' ~ - ~ .
- Avery fine-leaved, low growing introduced bunch grass; with poor palatability to livestock. It is widely used for tnr~ • . .
_. highway plantings, airport landing strips, burned oeer timberland and reclamation areas where along-Lived, persistent, .
competitive ground' cover is needed. It is adapted •to areas having ~ as excess ~of 14 inches precipitation. Seedlings are
slow to establish but persist through the development of abundaat fibrous roots. The dense root system may encourage .
increased rodent populations. Ea=1y spring seedings are recommended Only pure stands or mixtures with sheep fescue -
~aze recommended Planting depth is 0-1/4 inch. ~'Durar' is the adapted variety. Average seeds per ftz at.l Ib. rate 13. ~ .
.. T`he recommended pure stand seeding rate is 4:1b/ac.
• -•~ Wheatgrass,.Thickspi7ce, . Elymus lanceolatus spp. laraceolaius •~ ~~" :, of E.~ Ic{nceolatus ~orAgropyrart,dasystachyum: ~• •: ~ -
..'.A long-lived,'natiye •sod-forming grass widely.distdbuted in the aortliern part of the Intermountain Region. -Drought -
tolerance, early spring growth, fair palatability, but low forage,productioa characterizes flue-species, More drought.
tolerant than western wheatgrass, it is well suited for wind erosion-cdntrol on medium to coarse-textured soils. ~It is ~ '
.best utilized as forage until early fall.. It can .tolerate moderate grazing and. considerable ,trampling. It is adapted to
disturbed range-sites 'and dry.~areas subject to•erosioa; roadsides; and waterways in~the 8-18 inch precipitation zones. ~:
Use as a native component in rangeland maces ePlanting depth is 1/4 to 1/Z tech .Improved varieties inclnde'Baanock', ~ ~ •
- 'Critana' sad 'Elbee'. ., Bannock is noted for its sapid. establishment, moderate sod. formation and greater forage .. •
groductian. Critana. is more drought tolerant, exhibits good seedling vigor and readily. establishes on critical areas,
Average seeds per ft? at l lb. rate is 3,. Recommend pure stand.seeding rate is 6 lb/ac. . : ~ ~ .. .. -.
- ~~ Wheatgrass, Staeambaak Elymus danceolatats ssp.: IanceolaCris _..:or - -.. Agropyron.rfpanum
Along-lived, very drQUght tolerant, -creeping sod.-former adapted' to fne-medium `textuTecl •wall-drained sods. .
Streambank wheatgrass has excellent seeding vigor and is particularly well adapted for erosion control where effective : '
' .precipitation is 8 or mole inches. It has litkle value as forage and is primarily used for stabilization of. roadsides; airport -
' runways, ditchbaaks, and lakeshores. It has also been used as a drought tolerant turfgrass, but caze must be taken to not .
over irrigate this grass or stand will be lost Pleating depth is I/4 to 1/2 inch T)~e only variety is 'Sodar'.• Average
. seeds per fig at 1 lb, rate 3. Recommend pure stand seeding.rate is 6 lb/ac. (dou_ ble or triple.seedmg rate for turf and- '
critical area applications) , .. • ~: -.. ~ .. ~. ,. ~ ... ' .. ~ ~ . - ~ •
Bluegrass, Big . - . - .Poe secia{da • or~ ~ P,.ampla ~~ .. _ • - ..; '
. A medium-lived native bunchgrass, which re-establishes -from seed for long=lived, stands. Adapted for early spring ;
grazing, sometimes as much as four'weeks ahead of crested wheatgrass, but becomes unpalatable earlier in summer • .~
than.mos# grasses. It has poor seedling vigor.aad-requires as much as 4.to 8 years to reach full productivity. ]3ecause
` .Young plants are easily pulled up, grazing should be deferred vatil roots are. well anchored. ' Recommended sites - .•' ~ .
include sagebrush -grass sites at 2,000 to 6,000 feet elevation; suanyeplac~s on mduntain brush and ponderosa pine ;
sages.. It provides excellent nesting cover for upland birds. It is..asiaptsd to• 9 to 20 inch precipitation, It. will not.;•~:
:. - . tolerate -early spring $ooding, high. water .tables, or poor drainage. It tolerates' weakly acidic - to .weakly saline ~• ' ..
conditions. It can also be used for ground cover and-erosion control,onpat or burned=over•timberlA*+ Usa only III:
• native seed mixtures due to its slow establishment. Planting depth is 0-1/4 inch. Adapted variety is'Shermaa'.. Average : • .:
• • -• ReedA/ft~ at 1 lio: rate is 21: Recommend pIIre stead seediaa rate is 2.1b/ac. ~ ; ~. • .. • ... . - . . . .
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MERIDIAN CITY COUNCIL MEETING November 4, 2009
APPLICANT ITEM NO.
REQUEST Public Hearing: AP 09-003 Southridge Construction Site
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS n
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT: L1
CITY WATER DEPT: ~ ~
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the Cffy of Meridian.
MERIDIAN CITY COUNCIL MEETING
APPLICANT
November 4, 2009
ITEM NO.
REQUEST Canvass Votes for November 3, 2009 City General Election
AGENCY COMMENTS
CITY CLERK: See Attached
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
E IDIAN~ =-
UNOFFICIAL RESULTS FROM THE CITY OF MERIDIAN GENERAL ELECTION
on
November 3, 2009
Precinct #800 #801 #802
For COUNCIL MEMBER SEAT #2 -Four Year Term
Brad Hoaglun 257 303 591
For COUNCIL MEMBER SEAT #4 -Four Year Term
Keith Bird 180 255 501
James Holtzclaw 114 114
Total Ballots Cast 298 378
Registered Voters October 14, 2009
Same Day Reg. 23 24
209
720
33, 987
33
#803 Total
263 1,414
227 1,163
s8 {ob P
300 1,696
total 34, 084
17 97
100
69.72
30.28
4.98
*Uno~cial tallies until the City Council canvases the vote on November 4, 2009 meeting.
Jayce .Holman. -City Clerk
City Clerk's Office ~ 33 East Broadway Avenue ~ Meridian, ID 83642
208-888-4433 fax 208-888-4218
MERIDIAN CITY COUNCIL MEETING
November 4, 2009
APPLICANT ITEM NO. J113
REQUEST Executive Session per Idaho State Code 67-2345(1) (f) - (to consider and advise
its legal representatives in pending litigation)
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PUBLIC WORKS
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.