HomeMy WebLinkAbout2009-10-20E IDIAN--
CITY COUNCIL
WORKSHOP AGENDA
City Council Chambers
33 East Broadway Avenue, Meridian, Idaho
Tuesday, October 20, 2009 6:00 PM
UPDATED AGENDA
1. ROLL -CALL ATTENDANCE:
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. PLEDGE OF ALLEGIANCE by Boy Scout Troop #185
03. COMMUNITY INVOCATION by Darrell Taylor with Ten Mile Christian
Church
4. ADOPTION OF THE AGENDA ADOPTED
5. PROCLAMATION FOR ENERGY AWARENESS MONTH
6. CONSENT AGENDA: Approved
A. Acceptance Agreement with Patricia Fennell for Display of
Artwork in Initial Point Gallery
B. Acceptance Agreement with Helen Grainger Wilson for Display
of Artwork in Initial Point Gallery
C. Agreement for Massage Therapy Services with Kristy Sweeney
D. Professional Services Agreement for Energy Efficiency
Conservation Strategy with HDR, Inc. for a Not to Exceed
Amount of $48,800.00
• Meridian City Council Workshop Agenda — Tuesday, October 20, 2009 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
E. Resolution No. 09-688: Revised CDBG Action Plan for
Program Year 2009
F. Development Agreement: AZ 09-002 Request for Annexation
and Zoning of 2.52 acres from RUT in Ada County to L -O
(Limited Office) for Treasure Valley Veterinary Hospital by Rick
Shackleford — 2600 S. Meridian Road:
7. DEPARTMENT REPORTS:
A. MAYOR'S OFFICE
1. Resolution No. 09-689: Adopting the Name Change from
"The Treasure Valley's Medically Monitored
Detoxification/Mental Health Diversion Unit" to
"Allumbaugh House" Approved
2. Resolution No. 09-690: Framework Agreement Towards
Sister City Relationship Approved
3. Resolution No. 09-691: Appointment of Steven Yearsley to
Traffic Safety Commission Approved
• 4. Resolution No. 09-692: Reappointment of Michael Martin to
Seat 6, Meridian Parks and Recreation Commission
Approved
5. Resolution No. 09-693: Reappointment of Steven Yearsley
to Seat 7, Meridian Parks and Recreation Commission
Approved
6. Community Liaison Update
B. MERIDIAN ARTS COMMISSION
1. Annual Report and Recommendation Regarding Purchase
of Artwork for Art in Public Spaces Series Approved
C. FIRE DEPARTMENT
1. Emergency Management Update
Meridian City Council Workshop Agenda — Tuesday, October 20, 2009 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
D. PLANNING DEPARTMENT
• 1. Budget Amendment for Idaho Power Rebate for Energy
Efficiency for $97,800.00 Approved
2. Fairview Avenue Concept Design Update
E. POLICE DEPARTMENT/PARKS DEPARTMENT
1. Dog Park Update
2. Use of Metal Detectors in City Parks and Facilities -
Proposed MPR Department Policy and Draft Agreement for
Permitting
F. LEGAL DEPARTMENT
1. Commission Ordinance Update
2. Draft Alcohol Server Training Ordinance
3. Discussion on Identity Theft Prevention Program
Resolution
• 4. Discussion on Time Extension for JLJ Enterprises on
Bittercreek (Amended onto Agenda) Approved
G. PUBLIC WORKS DEPARTMENT
1. 2009 PNCWA Conference Update and Award
8. CITY ORDINANCE / POLICY REVIEW:
A. Ordinance No. 09-1431: AZ 09-002 Request for Annexation and
Zoning of 2.52 acres from RUT in Ada County to L -O (Limited
Office) for Treasure Valley Veterinary Hospital by Rick
Shackleford — 2600 S. Meridian Road: Approved
9. Executive Session per Idaho State Code 67-2345(1)(f) — (to consider
and advise its legal representatives in pending litigation)
Into Exec: Bird/Hoaglun 9:15 p.m.
Out of Exec at 10:42 p.m.
Adjourned at 10:42 p.m.
Meridian City Council Workshop Agenda — Tuesday, October 20, 2009 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
• Meridian City Council Meeting Workshop October 20, 2009
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday,
October 20, 2009, by Council President Charlie Rountree.
Members Present: Tammy de Weerd, Charlie Rountree, Keith Bird, Brad Hoaglun and
David Zaremba.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Pete Friedman, Steve
Siddoway, Jeff Lavey, Scott Colaianni, Ron Anderson, Mark Niemeyer, Tom Bary,
Lucas Cavener, and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
Rountree: Good evening. If I could get your attention. I'm going to open this evening's
City Council workshop for October 20th at 6:02 p.m. First item, roll call attendance.
Item 2: PLEDGE OF ALLEGIANCE by Boy Scout Troop #185
Rountree: If you'd all join us in the Pledge of Allegiance.
(Pledge of Allegiance recited.)
Item 3: COMMUNITY INVOCATION by Darrell Taylor with Ten Mile Christian
Church
Rountree: Darrell Taylor is not with us this evening, so we will not have the community
invocation.
Item 4: ADOPTION OF THE AGENDA
Rountree: Mr. Nary, Item 4, 1 believe you requested an item that you added to the
agenda. Is that going to happen?
Nary: Mr. President, Members of the Council, Madam Mayor, yes, we would request if
you could add an item -- excuse me -- Item F-4. And this is an extension of time on the
Bittercreek -- time extension for the Bittercreek Meadows agreement and that's with Mr.
Jewett and Mr. Jewett is supposed to be here.
9 De Weerd: Mr. President?
Meridian City Council Workshop
October 20, 2009
Page 2 of 65
0 Rountree: Madam Mayor.
De Weerd: Also for the motion maker, if we could also add an Item 6 under the Mayor's
Office, Department Reports, for the community liaison update, which would also include
an update from M -Y -A -C. MYAC. I was going to say MYAC and I thought you guys
won't know what that this. It's the Mayor's Youth Advisory Council.
Bird: What do you mean we don't know what it is?
De Weerd: Well, I thought Keith would go MYAC, what is MYAC?
Rountree: With those two suggested amendments to the agenda, I need a motion to
adopt the agenda.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I would also comment on a couple other things, if I may. Under the Consent
Agenda, Item E, the resolution number is 09-688. Under the Mayor's Office, Item 7-A,
first resolution number one is the number 09-689. Item 2, the resolution number is 09-
690. Item 3, the resolution number is 09-691. Item 4, the resolution number is 09-692.
Item 5, the resolution number is 09-693. We are adding an Item 6, a report by the
community liaison and Mayor's Youth Advisory Council. Under Item 7-F, we are adding
a Item 4, which is discussion of the time extension for Bittercreek. Under Item 8-A, the
ordinance number is 09-1431. That constitutes the changes as I see them and with that
I move we adopt the agenda as amended and added to.
Holman: Madam Mayor, Members of the Council, I apologize, the posted agendas all
have it correct. Item 7-F-1 on -- I actually gave you an earlier version. It was called
discussion of traffic safety commission ordinance. All of our noticed agendas we had
changed it to the Commission ordinance update, so just wanted you to note that.
Everyone in the audience and the posted agendas on our website are all correct, I just
accidentally printed an earlier version of the agenda for you folks up here.
Rountree: Thank you.
Zaremba: All right. Thank you.
Rountree: I have a motion. Do I have a second?
Hoaglun: Second.
Rountree: It's been moved and seconded to adopt the amended agenda. All those in
• favor? Opposed same sign? Motion passes.
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October 20, 2009
Page 3 of 65
MOTION CARRIED: ALL AYES.
Item 5: PROCLAMATION FOR ENERGY AWARENESS MONTH
Rountree: Next item on the agenda is a proclamation. Mayor.
De Weerd: Thank you. It is Energy Awareness Month and with us tonight is Blake
Watson with Idaho Power and so I will come down there to read it and, Blake, if you will
join me. Thank you for being with us tonight. Idaho Power has been a great partner at
the city and certainly of our community. They have done a number of out reaches and
as it is Energy Awareness Month, we thought it only fitting to have Idaho Power with us
tonight to receive the proclamation. Whereas the need for electricity is universal and
whereas responsible energy use benefits everyone and each individual has the ability to
make a difference and whereas there are many different ways to make a difference,
such as changes to compact -- compact -- easy for me to say -- fluorescent bulbs,
purchasing Energy Star equipment, turning off lights when not in use, or combining
vehicle trips and whereas the City of Meridian is committed to wise energy use in our
own operations, as demonstrated by Meridian City Hall and whereas Idaho Power
provides customers tools to use energy wisely and whereas National Energy
Awareness Month emphasizes the importance of wise energy use and the changes and
advancements emerging in the energy industry. Therefore, I, Tammy de Weerd, Mayor
of the City of Meridian, do hereby proclaim October 2009 to be Energy Awareness
Month in the City of Meridian and to encourage all citizens to get empowered to be
energy aware during Energy Awareness Month. This is signed the 20th day of October
and we would like to thank you for being here tonight with us and thank you for being
such a great partner to the City of Meridian.
Watson: Well, thank you, Mayor, and thank you Members of the City Council and thank
you to the City of Meridian. As Tammy said, it takes a partnership to do this on just not
only from Idaho Power's standpoint, but the partnership with our fine communities and
our fine cities and all of our customers as well. And certainly Meridian, I could list a
number of things that are partnering and participating in as far as energy and energy
efficiency goes, but probably don't have the time to talk about all that here, so, again,
thank you very much for taking this proclamation for Energy Awareness Month as part
of a national effort and Idaho Power's participating in that as well and we really
appreciate the support and continued partnership with the City of Meridian on energy.
Thank you very much.
De Weerd: And, Blake, just for note, I will be submitting a guest opinion to talk about
what we are doing here at City Hall to be energy partners on the wise use of energy
and, hopefully, starting dialogue or continuing the dialogue on how we can be more
efficient at our energy use.
Watson: Thank you very much. Appreciate that. Thank you again.
• Item 6: CONSENT AGENDA:
•
•
0
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October 20, 2009
Page 4 of 65
A. Acceptance Agreement with Patricia Fennell for
Display of Artwork in Initial Point Gallery
B. Acceptance Agreement with Helen Grainger Wilson for
Display of Artwork In Initial Point Gallery
C. Agreement for Massage Therapy Services with Kristy
Sweeney
D. Professional Services Agreement for Energy
Efficiency Conservation Strategy with HDR, Inc. for
a Not to Exceed Amount of $48,800.00
E. Resolution No. : Revised CDBG Action Plan for
Program Year 2009
F. Development Agreement: AZ 09-002 Request for Annexation
and Zoning of 2.52 acres from RUT in Ada County to L -O
(Limited Office) for Treasure Valley Veterinary Hospital by Rick
Shackleford - 2600 S. Meridian Road:
Rountree: Thank you. Next item is the Consent Agenda.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: Noting that Item E, resolution number is 09-688, 1 move we adopt the agenda
as published.
Hoaglun: Second that.
Rountree: Moved and seconded --
Zaremba: I'm sorry. There is more to that motion that I forgot. I move we adopt the
Consent Agenda as published and for the Mayor to sign and the clerk to attest.
Hoaglun: I will second that.
Rountree: Moved and seconded to approve the Consent Agenda. Roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
Item 7: DEPARTMENT REPORTS:
Meridian City Council Workshop
October 20, 2009
Page 5 of 65
A. MAYOR'S OFFICE
1. Resolution No. : Adopting the Name Change
from "The Treasure Valley's Medically Monitored
Detoxification/Mental Health Diversion Unit" to
"Allumbaugh House"
Rountree: Item 7, Department Reports. Mayor.
De Weerd: Mr. President --
Rountree: Six? Seven? Six. Yeah.
De Weerd: 7-A, one through six. Item number one is a resolution to officially adopt the
name of the detox and mental health diversion unit. As our committee has met monthly,
we hated to -- to go into the detox meeting and worried about what people were
thinking. No. Actually, it was a mouth full and we wanted to make it something that was
a little bit more friendly to the idea of a place that you can go and get the kind of care
that people need in this kind of a crisis situation. Allumbaugh House name came up.
The facility is on Allumbaugh and so it is a geographic reference and we did have the
committee have dialogue. I believe that the family is also been talked to, just as a
matter of courtesy, to let them know that there was a desire to find a little bit more user
. friendly name for -- for this particular unit. Also part of the discussion of the
Commission has been how to move forward with the hiring of personnel. Our
agreements contemplated starting to pay the money that we dedicated in the form of
52,000 dollars once the facility was operational. That's hard to not ask for the money
before then, because the expenses start the minute we hired the operator. It was the
committee's opinion that, you know, the -- the dedicated funds will not be exceeded with
paying out and allowing the operator the opportunity to hire, to start filling in policy type
of criteria, so that everything is all in order for the opening of the facility. I just wanted to
give you a heads up that the monies will be spent beforehand. I don't think it was the
intent of the city to limit the expenditure of those funds. Also, another situation that has
occurred and I have talked to our City Council President about this, is that the city of
Eagle did not fund their portion of the detoxification effort. The committee looked at
what that impact would be. It is still underneath the amount that we had budgeted. In
fact, with it redistributed to all the partners, we are still paying around 45,000, not the
52,000 that has been dedicated. So, I did want to give you a heads up to that. If Eagle
does get the funding and steps back up to the plate, they will adjust all of our
contributions accordingly, so the money would be reimbursed back to the other funding
partners. So, I would ask if there is any questions about the rename of the facility or of
the financial commitment that the city has made.
Zaremba: Madam Mayor?
Rountree: Mr. Zaremba:
Meridian City Council Workshop
October 20, 2009
Page 6 of 65
Zaremba: It's not a question on the name, it's a question on the funding of it. We had
discussion before about cities that were not participating in the ongoing funding of this
perhaps paying a per patient charge for their citizens and I don't remember how that
came out. Is that happening or -- Eagle not paying is not the only city that isn't -- isn't
paying and I -- we assume they will have need for the facility and I wondered where the
suggestion for patient charge for the cities that were not participating.
De Weerd: Mr. President, Mr. Zaremba, I -- I know that that will be something that they
hope to address in the policies and procedures that the new operator will be charged
with bringing forward and so we hope that that dialogue will come. It has -- it has been
something that's been on the table to talk with the counties -- the other counties that
also will have some -- some benefit from it. However, it's pretty minimal. I don't know
how that discussion will turn out, but it is part of the policies and procedures that the
operator's responsible for detailing.
Zaremba: Great. Thank you.
De Weerd: Uh-huh.
Rountree: Any other questions, comments?
Zaremba: Mr. President, I move we adopt Resolution 09-0689.
0 Bird: Second.
Rountree: It's been moved and seconded to adopt Item 7-A-1. Need a roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
2. Resolution No. : Framework Agreement
Towards Sister City Relationship
Rountree: Next item.
De Weerd: Councilman Rountree and City Council Members, I did want to bring this to
you. It is an agreement for the framework that we will proceed in establishing a sister
city, a relation with the city of Qionglai. I'm going to have to get better with my Chinese.
But they will be coming for a visit the end of November, early December, and where we
would hope to -- to sign the official framework agreement, but this — so, this is kind of a
draft that we would like to present back to them, so they can move forward with the
preparations for their trip and it gives us a little bit of time going back and forth to solidify
some specific steps that we would, then, again bring back to you for an official
agreement. But I would appreciate your support in moving forward with the framework
agreement that's in front of you tonight.
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October 20, 2009
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0 Rountree: Any questions?
Hoaglun: Just a quick question, Mr. President, Madam Mayor. Do we have any other
sister city relationships with other communities around the world right now?
De Weerd: No, we don't.
Hoaglun: Okay.
De Weerd: And, in fact, you know, one of the unique things with this particular city is
they have very few as well and the one that they do have, they have formed a joint
venture between their two cities to create a brand of liquor and I can't tell you what kind
of liquor it is. It's pretty potent. But it's -- it's something that they worked in collaboration
-- Qionglai is known as the liquor capital of the Chinese nation and what they produce
out of their -- their community -- it's one of a number of industries that are part of that
and that is the relationship that they have with a city in France. So, they do take sister
city relationships very serious and seeing a mutual benefit from a sister city relationship,
both culturally and economically. So, those will be some of the areas that we explore in
what could benefit our two communities from being sister cities and growing a
relationship as we set the framework for this agreement.
Rountree: Anything further? Okay. Need a motion.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I move we approve Resolution 09-690.
Hoaglun: Second.
Rountree: It's been moved and seconded to approve Item 7-A-2. We don't need a roll
call for that, do we?
Nary: You don't.
Rountree: All in favor of the motion aye. Opposed same sign? Motion passes.
MOTION CARRIED: ALL AYES.
3. Resolution No. : Appointment of Steven
Yearsley to Traffic Safety Commission
0
Meridian City Council Workshop
October 20, 2009
Page 8 of 65
4. Resolution No. : Reappointment of Michael
Martin to Seat 6, Meridian Parks and Recreation
Commission
5. Resolution No. : Reappointment of Steven
Yearsley to Seat 7, Meridian Parks and Recreation
Commission
Rountree: 7-A-3, 4, and 5, if the Mayor will discuss those, we can probably deal with
those in one motion.
De Weerd: Yes. I do know that we have Steven Yearsley here with us tonight, who is a
name that is in front of you to be appointed to the Traffic Safety Commission. Steven
has been serving on our Parks Commission, has been an excellent contributor to many
of the great things that are coming out of our Parks Commission. We have appreciated
his dedication, dependability, and his hard work that he gives us there. He does have
an interest in transportation. Funny that, uh? But he is willing to step up and serve on
our Traffic Safety Commission as one of our citizen volunteers and to represent the
southern part of our community. So, Steven, would you like to add anything?
Zaremba: Madam Mayor, while he's coming forward, I would add that he has also been
attending our transportation task force meetings and his input is very helpful.
Yearsley: Thank you very much. Steven Yearsley, for the record. I just want to let you
know I appreciate the opportunity to serve for the City of Meridian and to give back to
this great community, for I truly believe that this is a great community to live in and just
grateful that I can help contribute and also on a personal note I want to thank the Mayor
and Council for the great work that they do, especially in these budget times and be
able to keep a balanced budget without having to cut a lot things. I think that says a lot
for this city and what they have done and so I just wanted to thank you for all your work.
De Weerd: Thank you, Steven. And I would also add, Mr. President, is I ran into
Steven at a National Night Out celebration. I don't think he really realized how involved
he would become after meeting up with me, but he said at that time that he would lead
an effort to name the park and he was part of the homeowners association -- I think was
the president and they came back with some great names. That's how we came up with
the name for Renaissance Park and so he has been involved far before getting involved
in the Parks Commission, which was a natural transition into now a passion of his which
is also the transportation area. So, also in front of you are the reappointment of Michael
Martin to seat number six and Steven Yearsley to seat number seven of the Meridian
Parks and Recreation Commission. Again, I think I have already stated how engaged
our citizen commissioners have become on the parks commission, have been not only
great advocates for our park system and a huge asset to our parks director Mr.
Siddoway, but they are getting some great things accomplished and it's just been really
exciting to see the transition of the citizens commission into a real cohesive working
group that has rolled up their sleeves and they are getting some great things done and I
Meridian City Council Workshop
October 20, 2009
Page 9 of 65
guess if Mr. Siddoway would you like to make any comments -- and, sorry, Mr.
Is President, I'm so used to running this meeting, I'm taking more privileges than I'm
supposed to.
Rountree: That's fine.
Siddoway: President, Madam Mayor, I'm not sure there is much to add after that. That
was a great overview and introduction. Both Steven Yearsley and Michael Martin have
been great commissioners in the time that they have served and I welcome them back
for another term wholeheartedly. They are very engaged, reliable, and they do good
work. So, I would support their reappointment.
Rountree: Any discussion? I have a comment. I just wanted to thank Steven, you're
here, and Michael for the dedication and time and the carrying on the tradition with the
recreation -- Parks and Recreation Commission that I have a particular interest in and --
and as well as the Mayor back a few years ago when we started it and I appreciate and
understand fully the amount of time and effort it takes and in your case, Steven, I really
appreciate the double duty. It's yet several more meetings a month that you can add to
your schedule, but I appreciate your time and effort.
Hoaglun: Mr. President, just a quick comment. With Mr. Yearsley's background, if we
ever decide to have a Public Works Commission, I know a prime candidate who could
. probably, step in that, so -- he needs more to do.
Rountree: Apparently so.
De Weerd: Noted for Mr. Barry, uh?
Rountree: I do need a motion.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: With appreciation to both Steven and to Michael, I move that we adopt
Resolution 09-691, Resolution 09-692, and Resolution 09-693.
Hoaglun: Second.
Rountree: It's been moved and seconded to approve Item 7-K, three, four, and five. All
in favor aye. Opposed same sign? Motion passes.
De Weerd: Don't we need voice --
9 Nary: Roll call.
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October 20, 2009
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• Rountree: Do we need roll call?
Nary: Yes.
Rountree: Well, let's do that one more time. Let's have a roll call vote on that motion.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
6. Community Liaison Update
Rountree: And Item 7-A-6.
De Weerd: Luke or --
Rountree: Luke or Ely.
Cavener: Good evening, Mr. President, Madam Mayor, Members of the Council. I'll
share an update with you here in a few moments, but first I wanted to have two
members of our Mayor's Youth Advisory Council come and update you on some of the
projects that they have been working on and give you an overview as to how things
• have been progressing this academic year, so I have Ely Nary, who is the chair of the
Mayor's Youth Advisory Council and Esa Rios, who is the representative on our
executive council for Mountain View High School.
E.Nary: Good evening. My name is Ely Nary and I would just like to start out with
thanking the Council and the Mayor for this opportunity that the youth of Meridian has.
It's been really effective. In fact, this year alone we have had an average of about 45
kids per meeting. That's a huge attendance jump from previous years. And we attribute
that to the summer sessions that we have that -- that we had planning out how we are
going to conduct our meetings and also to the structure, because one thing that we
wanted more from this year and what the Mayor said also was that we didn't just want it
to be something that you go to a meeting and you'd learn, but something that you could
use in a day-to-day life to build leaders for tomorrow and that's something that we have
been really able to implement this year is -- it's not just a meeting anymore, it's a place
to become a leader and I would just like to thank you guys for that opportunity. This
year we have divided into three different subcommittees outside of our general
meetings. We have the Teen Advisory Council, which right now is planning a
Halloween party that will be held a week from Friday for all middle schoolers and high
schoolers. It's been already something that's been really effective and we have run it
through the Parks and Recreation Department with Allison Kaptein and, then, we also
have our community involvement, which has been another thing so far that's been really
effective with the Buddy Walk that we already had that was supported through the
Mayor's Youth Advisory Council and also the harvest festival, which we had volunteers
for. In fact, I got to help judge the pumpkin contest. But, anyway, it's been -- everything
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October 20, 2009
Page 11 of 65
that we done so far has just turned to gold in a sense, because we have been able to
build projects, we have been able to build different ideas and it's been a really great
stepping stone for where this year's going. In fact, we also have our government affairs
subcommittee, which has been a subcommittee that we have had in the past and what
they have been able to already do this year is we have divided our time between two
different bills that are -- expected bills for Congress -- or for the state legislature, sorry --
that will be held this spring between the texting while driving and the beer and wine tax.
These two bills have been -- with the beer and wine tax, something that we helped out
with last year and texting while driving, which is a really important issue towards teens.
So, the fact that we have been able to have all these opportunities because of you guys,
I'd like to say thank you again and I'm going to hand over the rest of the time to Esa.
Rios: Hello. My name is Esa Rios and I'm new to the City of Meridian and new to the
MYAC and I noticed MYAC when it was just -- there was -- sorry. It was -- there was --
song. I'm not used to --
De Weerd: That's all right. As you saw in my proclamation I couldn't do it either.
Rios: There was a stand at my school of Mountain View and I looked into it and the
MYAC program seemed really valuable in me helping the community and getting
involved in community activities and I really like that opportunity that it provides and I'm
a member -- oh, my gosh, what am I saying. Sony.
• De Weerd: Don't wont',
Rios: I'm a member of the GA committee, the governmental affairs and the Teen
Activity Council and I --
E.Nary: Well, Esa is just another example of all the members that we have had this
year that have been able to step in, because we had a lot of members last year that
graduated and so this year we have a lot of new people, though, come in and have just
really taken the ball and ran with it and Esa is a prime example of that, him now being
on the executive council and being active in the subcommittees, he has been a huge
help and huge proponent to where this year is going. Anyway, just like to thank you one
more time and we will hand over the rest of our time to Luke.
Zaremba: Thank you.
Rountree: Thank you, gentlemen.
De Weerd: Mr. President?
Rountree: Madam Mayor.
9 De Weerd: And I would say that, you know, these two young men got the short straw, I
think, because they got the first meeting. You will be getting a monthly report from the
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October 20, 2009
Page 12 of 65
• youth council, number one, because they feel it's important that you are kept abreast as
to the advancements of the youth council and some of the activities and leadership
training that they are embarking on, but also because you do dedicate funding to these
young leaders and they want to show their appreciation through sharing of information.
So, you will be seeing different faces every month and we just love having the youth of
our community in front of us and I know we have all been on the other side of that
podium, so we know how your heart is in your throat and it's hard to think and we just
appreciate you being here.
Rountree: It's an awful lot easier on this side.
De Weerd: Yeah. It is.
Hoaglun: I have a question for Esa. I just -- you talked about the booth that was set up
at the school. What drew you to that? I mean what -- you know, I'm trying to find out
what -- what attracts kids to do this sort of thing, because it's not a -- you know, kids
wouldn't look at this as being a fun thing to do. So, what brought you to the booth?
They didn't have free T-shirts or anything, did they, or -- I was just kind of curious. What
drew you to that?
Rios: Well, I have always aspired to be involved in government affairs and stuff like that
and I saw -- I was just looking through booths and I noticed this one and it particularly
• stuck out, because I -- in California I wasn't as active in the community as I would like to
have been and I feel -- I saw this as a really great opportunity to jump into this new area
and just with full force and try to make a difference in things.
Hoaglun: Great. Thank you.
Zaremba: Cool.
De Weerd: And he has, you made an instant splash, so --
E.Nary: Are there any other questions or comments?
Rountree: Thank you.
Rios: Thank you.
E.Nary: Thank you.
De Weerd: Thank you.
Rountree: Your turn, Luke.
Cavener: Those two are hard to follow. I just -- to reiterate one more time on what the
Mayor said, Esa made a splash from almost I think our first minute of our first youth
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council meeting and I'm fairly confident that he's someone in our youth council that you
will hear, you know, in the future and for years to come. He's been a great addition and
we are really happy to have him. So, it's time for my monthly update to give you the --
those whose, whats, wheres and whys that's been going on in our community over the
past about five and a half weeks since we last spoke. What I will do tonight is I will give
you a little bit of update on some of the last things that we spoke about last month, talk
about the different groups and organizations that I work on a somewhat continuous
basis, and, then, talk to you about some of the new projects that are going on in our
community. Last month when I talked to -- we spoke a lot about messaging and
meeting and being in front of people and getting out and about and being successful in
our community. Also talking about finding new ways to educate, inform, and work with
our community and over the past month we have continued to follow that with great
strides. We have more followers on our Facebook and on our Twitter front and have
used that as a great tool to educate and make people aware of all sorts of different
events. We have also found that the community really likes it when we solicit their
opinion on things and so we create an active relationship, so over the past month we
have engaged opinion on everything from who -- anyone has an idea of what would be
the best tree for us to have for Christmas, to feedback on the prescription drugs dropoff
program at Meridian police department and information that they want to receive and
the Meridian public has been very vocal about it, they have enjoyed having the
Facebook and the Twitter updates and being able to be informed of what's going on in
our community. Our blogs on our website continue to grow. They are one of the most
popular parts of our website. I really credit a lot of that to the Mayor's Celebrate
Meridian blog, which is our Monday staple and that brings people to our website where
they can also see updates from all of our other departments. I really champion all of our
department directors for really being very proactive and producing a blog on a monthly
basis to educate our citizens about what's going on. They are the ones that are bringing
people back month after month and it's unique when you look at the stats from our
website since we have launched and every month there has been this very continuous
strong traffic increase. We think people come to our site perhaps to pay their water bill
or to look for a job and see our blogs and the numbers are tracking higher and higher
every month. It's just become -- it is the fastest growing part of our website and I really
thank our Mayor and our department directors for making that happen. Looking at
groups and organizations that I deal with on a somewhat regular basis, Ely and Esa
really did a much better job, I think, than, I could have of explaining everything that's
going on. The only thing that I would add is that this -- this crop of young people that we
have in our youth council this year are just incredible. We have a diverse, engaging,
just amazing group of young people from all -- all schools in Meridian and including
Compass, Cole Valley -- Rocky Mountain is probably our biggest supporter. And that's
unique, because last year we didn't have a large contingent of students from Rocky
Mountain last year and to see them being the majority has been really great this year
and I'm just -- I'm very fortunate that I get to spend my Monday nights working with them
and they keep me in the loop as to what's cool and happening, so I don't feel so old.
So, I'm glad to be a part of that. Getting to our Meridian Senior Center, a lot of things
have been happening in our Senior Center. I know that in previous meetings we have
discussed the food situations there and their new center. I'm really happy to report this
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month that our seniors in Meridian are just really really happy. The situations with the
senior nutrition program appear to be all resolved, both in the quality and in the quantity.
The senior numbers are up at the center. Roughly about 30 percent up from about 60
days previous. So, it seems like the -- the issues with the Elk's Rehabilitation Hospital
have been resolved. In addition, the seniors now have signed a long term agreement
with the Elk's, both for the senior nutrition program, as for rental of their kitchen facility.
As you may or may not know, a portion of the revenue that the senior center has
brought in was when they rented their kitchen to Central District Health for the senior
nutrition program. When Central District Health removed themselves from that
program, they lost a significant chunk of revenue. They are now making 500 dollars a
month for the kitchen rental, that's about half less than what they were making from
Central District Health. This new contract does allow them to rent their kitchen out to
any group or organization that wants to have a wedding or party, they would be able to
come in and use the commercial kitchen. A lot of progress is being made on the new
senior center design and -- that's going to be added over in the Kleiner Park. What I
really applaud our seniors on is initially this project was going to be a two story, 25,000
square foot building, that was going to be built next to the -- or attached to the library. In
an effort to make project cost feasible, it's been reduced to a 17,000 square foot single
story building that's separate from the library and where previously I had been led to
believe that maybe some of our seniors would be upset about that, they are very excited
about making this project a reality. I think when we had the press conference out at
Kleiner's Park, many of them shared with me that for the first time this project is real and
• they are excited and willing to do whatever they can to make this project a reality and I
think -- I really applaud our seniors for taking that step and being willing to do whatever
they can to make this project a reality. Another great thing that we have been doing
with our seniors -- I'm sure you have seen them as you have come into City Hall, is we
have senior artists in Meridian that are award winning. Many of our senior artists
received awards at the fair and they asked if they could display their artwork in City
Council and we were happy to do. So, we had so many senior artists and we will run a
display of six artists for three weeks and, then, a new set of six artists for another three
weeks, so that we have the opportunity to display them all. I know, again, they are
excited to have their new center where they will be able to display their artwork in their
own building, but in the meantime we are happy to -- to accommodate them. Another
organization that I keep you updated on is our Faith Ambassadors Council, which,
again, is just a great group of dedicated individuals in Meridian that really come and
share with us their opinions, ideas from their particular body of faith and it's been great
to see different perspectives on issues. I tell them on a daily basis -- I'm sure it's the
same for you, is we hear from our -- our residential community and our business
community all the time, but it's very rare that our faith community comes to us to share
their opinions and over the past month I have worked very diligently to go out and meet
with them in their place of worship or their favorite coffee shop, where ever, on their
time, to find out what's going on in their community and how that relates to the City of
Meridian and I think that's been a great program to help increase our participation in the
Faith Ambassadors Council. We also have the faith leaders luncheon. Mark your
calendar, it's going to be October 29th at Valley Shepherd Church of the Nazarene. It
will be a lunch event where we invite all of our faith leaders from Meridian to come get
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. together, talk about community. Jim Atkins, who is the pastor of the Common Grounds
Biker Church, will be addressing everyone -- all those in attendance on community and
Pastor Jim Atkins has a unique story. He has spent time administering to the prisons.
He created a bar ministry and, then, created the biker church that meets at the Busted
Shovel and I think that his unique approach to building community will be something
that everyone would like to hear, so I'd invite all of you to join us next week for lunch. It
will be a great event. I have been told lasagne will be served. I don't know if that helps,
but I'm looking forward to it. Let's talk about some of the different projects that are
going on that I have been working with and assisting on. One that I'm really excited to
talk about tonight is our business registry, which will be a program that is really
designed to help our businesses and our residents know about what products and
services are being offered in our community. We have partnered with a local Meridian
business called bizreach.com and they created a big website for businesses to,
basically, host their information about hours, products they serve, specials, et cetera.
And they have volunteered to come free of charge and work with the city to create a
hosting site designed specifically for Meridian, so when our citizens come to the
meridiancity.org to pay their water bill or go to the blogs, they will have the opportunity
to see where restaurants are near them or retail places and I think that it will serve all
aspects of business in our community. It will be another great tool that we are looking
to provide. Our IT department has been great in working with bizreach to make sure
that all the right questions from the city are being asked and answered and -- and it's
great to have a community partner like bizreach that's really wanting to do whatever
they can to help make this project a success. That project is set to probably be
launched in early November. They are in the development for it right now and, like I
said, I think it will be a great tool. While this isn't necessarily a project per se out of the
Mayor's office, the implementation of commingled recycling in our community is
something that's resulted in some phone calls and questions and comments to our
office wanting to know why everybody in their neighborhood has a new trash can with a
red lid and they don't or what the reason is for the changes. And so that's been a great
opportunity for me to talk with our citizens about what commingled is, why we are doing
it, and educate them on the processes behind that. In addition, SSC has been a good
partner in our recent town hall meeting, gave them the opportunity to come in, talk about
commingled recycling, talking about why it's important and it's really been great to see
the city be very proactive and promoting environmentally friendly initiatives, such as
commingled recycling, such as our town hall event and the green grant program. It's
been -- it's been very easy for me to talk about the things that the City of Meridian does
to think green in our community and I applaud you for that. Another great project to talk
about is Meridian Business day. I know that I have spoken to you about the success we
had in last Meridian Business Day, which was last May, that we are going to be doing
two a year and our next one will be November 10th. It will again be here at City Hall.
I'm happy to say that, again, it will be free and other organizations and groups put on
business networking and educational seminars that cost money, we are fortunate that
we have got great sponsors in Meridian that are helping to keep this event free and
open to anyone in our business community to come -- come and participate and I really
believe that this one will be as successful, if not more successful than our last one. The
other project that I'm really excited to talk about is our community videos. Again,
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thinking long term with how we want to communicate and interact and knowing that the
audience that visits our website is changing and oftentimes being more technically
savvy, we want to be able to provide tools that we can showcase our community, not
only to people of Meridian or Boise, but to the world, and so I'm sure you have seen the
production company that we have had out and about at events for the past five months
taping events, interviewing individuals in our community and now the next step is to tum
those into -- into finished products that we will be able to host on our website. What's
really unique about these is that it will be really designed to be multi -tooled, so that if at
a later point in time we need to create a deliverable DVD that we give someone who
may be -- welcome to Meridian or we will use when there is a business that's looking to
come to town, we will be able to have these deliverables that we will be able to
showcase our community and for them to take back and show why Meridian is such a
great community and I'm excited to start getting those finished products. We will start to
see a lot of those deliverables towards the middle, the end of December, and will
officially be ready to launched probably the first part of next year. So, that's a snapshot
of some of the things that are going on in Meridian. I like to sometimes talk until I'm
blue in the face, but I don't want to do that tonight, I'd rather answer and address any
questions that you, so I will stand for questions.
Rountree: You have been busy. Any questions for Luke? I have a follow up on the
Senior Center. What — how is the fundraising effort going?
. Cavener: Fair. I think -- looking at fundraising as a whole across the board, no matter
what it, is tough. The seniors -- I think because they have been talking about this
project and they are finally now saying we are open to some dollars, is going okay. I
think that now that there is designs that they can point to and they are working on a
fundraising video, they have launched a website, while it's not anywhere where anyone
wants to be, I think given the current economic landscape it's fair. I believe they have
raised -- I want to say they are right at 30,000 dollars is the number I believe I have
heard.
Rountree: Good. Great. Very good. Any other questions for Luke? Thanks, Luke.
Cavener: One other real quick caveat that I will add is I just want to thank all of you
being out at community events. I love it when I'm at a ribbon cutting or a community
center event or town hall meetings and I have the opportunity to see you. I did enjoy
serving barbecue with all of you at the -- at the smoke out and I look forward to more
opportunities like that. So, thank you very much.
B. MERIDIAN ARTS COMMISSION
1. Annual Report and Recommendation Regarding
Purchase of Artwork for Art in Public Spaces Series
0 Rountree: Thanks again. Next item is Arts Commission. Meg.
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Glasgow: I was just wondering where those -- I brought visual aids from the Arts
Commission. We like a lot of pictures, so -- well, I'm just very happy to be here tonight,
kind of give you all an update of what we have been up to at the Arts Commission. We
have been very very busy. Excellent. Thank you. So, what I thought I'd do is just go
over real briefly kind of a list of our accomplishments, what we have been working on
this past year to date and give you a little hint, a little preview of what we have got
coming in the short term as well. You're all very familiar, of course, with the dedication
of our first public art project origin in the lobby, Amber Conger's sculpture. That was the
culmination of a two year project -- first for Meridian, so we are very pleased to have
such a great response on that. We have to date received a little over 5,000 dollars in
corporate and private donations to the Arts Commission, which we are incredibly
grateful for the support of our community in these tough times and the support of the
arts in Meridian is very very strong. We have partnered with several community groups.
One we feel very strongly in supporting the Meridian symphony orchestra and
particularly their young artist award. We did participate with not a cash award, but
assisted with the judging and we are also planning to use some of those recognized
artists at a future event we have coming up in November. We are also partnering with
the Meridian School District on their annual art show, participating through judging,
mentoring, and those kind of things. We are also working with the parks -- parks and
rec department with their continuing education program. We have provided assistance
with artists, as well as helping form curriculums for the parks department education
program. I'm so tickled to announce that Initial Point Gallery is gaining national
attention now. We have sent -- just recently sent off -- or call and said we are getting
ready to schedule the 2010, 2011 season, but I'm so tickled to report we have a national
show coming to our little gallery in Meridian, Idaho. The National Watercolor Society.
This is the top watercolorists in our country. They every year rotate throughout the
country and this is a first for -- first for Idaho and so we are very very pleased that the
negotiations have gone well and so you can look for them this coming fall in probably
September 2010. So, we are really tickled about that. We have also joined forces with
the Downtown Business Association to host or assist with the fall Art and Wine Festival,
with the help of artists and whatnot down there and also we have been working with
MDC and asking their support working with ACHD to plan and allow for public art in the
Crossover project on Main and Meridian Roads and so that is a project, too, that we
have kind of got on the burner there. We have also initiated contact with the parks
commission to reorganize and kind of breathe new life into their nonprofit organization,
their Friends of Parks 501(c)(3) for the purpose of fundraising for our public art projects
in Meridian parks. So, hopefully, we will have more to report on that later. The Art In
Public Spaces program is well underway. We are -- I'm just -- the next I will introduce
three -- or the three recommendations for artwork to be purchased for City Hall. This
will be seven, then, of the initial ten that we were set to do when the building was
finished, so we are pleased that that is going so well and be able to highlight talent in
the -- talented artists in the Treasure Valley. The other thing we have exciting is a
partnership with Parametrics and the Parks and Rec Department for the creation of
public art in Kleiner Park. This is a real real thrill for us and so we have been -- sat in on
some brainstorming meetings with the Kleiner Park planners and bringing our creative
inspiration of ideas and suggestions on how best we can incorporate public art into that
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park and we have identified three primary areas that we are kind of focusing on. One is
the memorial statute, assisting with the -- searching the call for artists and that project.
The second is the grand entrance. There is an opportunity for public artwork, metal
work, in the grand entrance itself and we are kind of excited to incorporate little follies,
points of interest throughout the park, too, the opportunities for sculpture and whatnot.
So, that was progressing along nicely, so I'll have more to report on that later. Missoula
Childrens Theater, we brought for the -- into our community for the very first time this
past May. Little Red Riding Hood was the production. We had 75 kids cast in that play
and on a Saturday performance we had about 300 plus family members. So, for a first
time event to have that kind of impact with the youth in our community and the families
as well, bringing art in a real real way to young people and a thrill for us. And so now
we are making plans to bring them back again, this time in February, so we are just
really pleased that that is -- the community and sponsors have been so strong in the
children's theater program. Concerts On Broadway, too, wild success. Thank you all
for planning and having the vision to conduct their -- you know, having the
amphitheater and the courtyard here at City Hall, because it was just so fantastic. June,
July, and August we had concerts, you remember, the Kings of Swing and trumpter
Rich Wetzel and, then, the MSO has their tenth anniversary kickoff season here. So,
we are really looking forward to having the same success next year, in fact even -- even
larger. Plans are now going forward. We have partnered with Meadow Lake Village to
host a holiday gala November -- it's a Saturday event, November 21 st. It will be from
noon to 7:00 and what we are doing is inviting artists to display in a little six by six area
and sell their artwork to not only the residents of Meadow Lake Village, but it is a
is communitywide, Treasure Valley wide event, and so first of its kind. We are excited to
have the support and enthusiasm from -- that we are getting from Meadow Lake Village.
Childrens theater I mentioned, February of 2010. We will be bringing those back. The
other thing we are very very interested, particularly, Mayor, since you mentioned the
sister city partnership, that if there is an opportunity that would exist to have a cultural
art exchange with that community in China, would be very -- very welcome the idea to
have -- open up the gallery and have that be a space for displaying that kind of work
and so we are looking forward to hearing more about in the future. I mentioned the
National Watercolor Society show -- traveling show coming through in September. That
will be huge. That will get national attention and certainly statewide attention and bring
a lot of terrific visitors through Meridian City Hall, so we are excited to have that. We
will be applying for more grant funding. The Idaho Commission on the Arts still has set
aside small amounts of funding available and we seeking grant funding for our childrens
theater initiative. So, hopefully, that will be successful. As we continue to grow and
projects continue to come up and opportunities exist, there is a real need for a part-time
administrator within the Arts Commission to assist with all kinds of -- all kinds of things
and I would be happy to list those all out at some point. So, if I have an opportunity now
to kind of dream big about what we'd like for the Arts Commission, that would be one.
We certainly want to continue to foster development of public art downtown within the
downtown core and we will be participating with MDC as plans for that continue.
Continuing to seek corporate and private sponsorships funding. We are going to be
putting together sponsorship packages for the Concerts On Broadway next year, so we
•
can take advantage of looking for corporation support to offset some of those huge
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expenses that we have to put on that community event. And, of course, our dream is a
home for the Meridian symphony and the childrens theater and all kind of performing
groups. So, we would love to see that at some point. So, that's just really quick.
Before we move on to the Art In Public Spaces program, does anybody have any
questions on this first pass?
Rountree: Questions for Meg?
Bird: I don't have questions, just a thank you for what the Arts Commission does.
Putting on that Broadway show was great, those three performances, and I hope next
year maybe we can do more than three. It was fantastic. Well received. Well received.
Glasgow: Thank you. I hope you have -- I don't know if this is on video --
Nary: I have photos here. I didn't know -- they weren't labeled, but Emily left them.
Glasgow: Okay.
Nary: But I have these I can hand out. It's like a -- it looks like a slide presentation.
Glasgow: Yes, it was.
Nary: Okay.
Glasgow: But if it's hard copies, that is perfectly fine.
Nary: It appears to be attached to --
Glasgow: Okay. All right. So, for the second the Arts Commission sought -- invited
artists to participate in our Art In Public Spaces project and so they submitted up to I
think four or five works of art, examples of their work, so we ended up -- the Arts
Commission reviewed 41 works of art submitted by 14 different artists and what you
have in front of you here are the top submissions of all the artists that have submitted
the work. And we wanted to provide that for you to give you some context as to why we
selected the three that -- three that we did. So, these are for your review. The three
paintings that we ultimately selected as the best of the best and are very enthusiastic
about adding these to the municipal art collection in Meridian are the three pieces here
and I hope that this is on a separate handout for you, because I did include a few little
details about the piece -- the work itself. The first is an oil painting on canvas Mark
Davis did called Lake Fork. He's really quite an accomplished painter and I wish these
pictures would do them justice, because they are quite outstanding. The second is by
probably Meridian's best known artist, Will Nelson, who has been painting for decades
around and has been an arts educator as well. He's a highly sought after artist in many
many corporate collections, in museum collections around the world, and the fact that
he has offered this to us for purchase, folks, we are getting a steal for 1,500 dollars. So,
I'm just so thrilled to include one of Will's pieces. Lastly is a water color by Brian
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October 20, 2009
Page 20 of 65
• Schriner. Interesting piece of beautiful use of color. We were really captivated by this
and how an old building falling down and even the beauty of that within the texture and
the color and the little sparrow in there. So, those were the three that we saw that we
really wanted to see hanging in City Hall and so this is what I'm bringing to you today as
our recommendation. So, I would ask for your approval for the purchase of those
particular three pieces. And I would open it up for questions or comments or --
Rountree: Questions or comments?
Hoaglun: Mr. President?
Rountree: Mr. Hoaglun.
Hoaglun: I don't recall right now what the total purchase of those three --
Glasgow: We have allowed a budget 1,500 dollars apiece and to offset that cost we
have asked for support from community members, like Charles and Nancy Rountree
have pledged financial support for that particular purchase of those pieces.
Hoaglun: And follow up, Mr. President. I know it may come as news to you, but --
Rountree: Oh, no.
Hoaglun: Meg, do -- do you guys get involved on where to place those in City Hall and
where they would look good or how does that work?
Glasgow: We would certainly be -- be happy to -- as that process commences, I would
expect that it will probably be a three to four week period of time once you give the
approval that the artwork will actually be delivered and I'd be happy to be here that day
and help assist with installation of the artwork.
Hoaglun: Great. Thank you.
Rountree: Any other questions? Comments?
Bird: I have none.
Rountree: Just a comment, Meg. You know how I feel about what you do, but publicly I
appreciate very much all the dedication that your entire committee and you particularly
put forth to make this happen. I know it's -- it's got to be a labor of love, because it's
taken you away from your labor of livelihood.
Glasgow: Yeah.
10 Rountree: So, again, with great appreciation.
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• Glasgow: Well, thank you. Thank you. It's a pleasure --
Rountree: I wish we could keep you doing this good work, but I know there is going to
be an end at some point in time.
Glasgow: At some point. But it's -- I feel it a tremendous honor to have impact in the
community this way.
Rountree: Thank you.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: I guess since I appoint, you will just be one of those that re -ups every time,
so don't count on getting off. I would like to also make the same observations.
Certainly we see a lot of Meg and a lot of Dwight every time the Initial Point Gallery
changes over their exhibit, he's up there, as is Meg and Nancy and -- you know, we just
have a very dedicated commission that -- I know Meg has made some comments that
other communities look at what they are able to do and with envy -- I would say a lot of
city leaders look at what our commission has been able to do with a lot of envy. So, we
certainly appreciate your leadership and the empowerment to all of your commission
members to step up and make a make strong statement in their areas of expertise and
passion, because they certainly have.
Glasgow: Okay. They would love to hear that. Thank you.
Rountree: And we have a request for the three pieces. Anybody want to make a
motion to approve those as the next acquisition?
Bird: I'll make a motion.
Rountree: Mr. Bird.
Bird: I move that we approve the purchase and the hanging of the three selected
paintings for Meridian City Hall.
Hoaglun: Second.
Rountree: It's been moved and seconded for the purchase of the suggested paintings
from the Art Commission. Roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
0 MOTION CARRIED: ALL AYES.
Meridian City Council Workshop
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Page 22 of 65
40 Glasgow: Thank you.
Rountree: Thank you, Meg.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: The commission chair and I will be conducting the youth commission seat
representative interviews. This year we are doing the youth representatives a little bit
different in that I'm meeting with each of the candidates with either the director or the
chair of those commissions to make sure that the youth representative understands the
commission, knows a little bit more about what the commissions are doing and I think
that's going to have a lot -- bring solid participation, understanding, and engagement to
our youth representatives. We have two young ladies that are phenomenal that Meg
and I will be meeting with and I will be bringing those back to you as -- as those
meetings commence. Steve and I met with the parks commissioner today and she will
be joining us next week to be appointed onto the parks commission, so —
C. FIRE DEPARTMENT
1. Emergency Management Update
Rountree: Very good. Next item. Fire Department. Ron. Emergency management
update.
Anderson: Mr. President, Madam Mayor and Council, I wanted to give you a quick
update on emergency management activities within the City of Meridian. As you know,
there is an emergency management team that meets on a monthly basis in Meridian,
consists of directors from various departments, but want to let you know that some of
the things that we have in the works. Recently we were just awarded a Bureau of
Homeland Security grant for 159,000 dollars that will go into audio visual, IT equipment,
that will go in the city's emergency operation center that will link us with the county's
emergency operation center and other emergency operation centers as they are
developed throughout Ada County with other cities. So, that work will be starting
probably late November or December. The other thing we wanted to update you on
tonight was also the flu and the -- swine flu in particular and some of the issues that are
going on here in the Treasure Valley, as well as the state of Idaho, in dealing with that.
You have been hearing a lot about it on the news lately. You hear it about the -- the
schools that are recently taking flu days and shutting down the entire school. Last week
we heard about Horseshoe Bend. We are experiencing very high absentee rates in the
Meridian School District as well. So, the emergency management team is kind of
meeting and developing contingency plans and we are also tracking absenteeism in the
City of Meridian and how many of our workers are out with flu-like symptoms and those
types of things. So, we are going to have Mark give you an update on the swine flu
tonight and, then, we are going to have Doug Hardman from Ada County Emergency
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Management talk to you about what it takes to make a declaration of emergency. I also
wanted to update you -- last week -- last Thursday we were contacted by St. Luke's out
on Eagle Road and they are dealing with such an influx of patients coming in with flu-
like symptoms that it's overwhelming their emergency room and it creates a problem
with having folks coming in that have flu-like symptoms who are also exposing other
patients who come into the emergency room with those symptoms and when you
combine the two, if you're ill or weak from some other injury or illness and, then, you're
exposed to the flu, that that can be catastrophic. So, they contacted us and wanted to
set up a temporary staging area where they could set up some cubicles and separate
people coming in with flu-like symptoms initially in the hallway corridor away from the
ER, so we went out and worked with them on that issue, but they also wanted to set up
a temporary trias area in the parking lot just to the north of the emergency room there
and so we worked with them over the weekend. This -- this is a tent -like structure that,
again, was bought with some grant money from Homeland Security and that has been
set up and they will be shortly moving all the folks that come in with the flu-like
symptoms and they will setting them up and seeing them in that area to try to keep them
away from the rest of the folks in the ER room. And there is also talk about if things
continue to ramp up and if the hospitals all start -- continue to the high number of
patients, that there may be a declaration for emergency that would go through the
county and that's why I wanted to have Doug come tonight to talk to you guys and kind
of let you know what -- what that process is. I can assure you from the City of
Meridian's standpoint we have worked closely through our Public Works and our Fire
Department to help them and assist them in any way that we could with setting up their
temporary treatment area and trias area and will do all that we can to continue to
monitor the situation and provide help where ever we can. And with that I'll turn it over
to Mark and let him educate you on the swine flu.
Niemeyer: Good evening. I'm a little jealous. He got to talk about grants and fun stuff
and I get illness and sickness and all that, but that's all right. So, what we wanted to try
and do for you tonight is to create a quick overview -- as you can imagine there is a lot
of information out there on the swine flu or H1 N1. Wanted to try and bring something to
you tonight that's digestible and also to give you an idea on what we are doing as a city
to prepare for this. So, I'll have Pete give me the clicker. So, we do know this is a new
influenza A virus, H1 N1. It has not circulated in humans before. You may have heard
on the news they have reported that if you are over 60 years of age you may have been
exposed to the swine flu in the past. That is true in a certain extent, but we are not
talking about the same strain. So, there is a variance in today's H1 N1 versus swine flu
that we have seen in the past. As you know, it has been called the swine flu. Just to
give you an idea on why that is, the original thought was that the genes found in the
influenza in North American pigs, they thought that was going to be similar to this H1 N1.
They have since refuted that. They are actually genes within the European pigs, which
you can see up there. And it's also in humans as well. So, there is four different
components of this H1 N1 virus. We do know that it's contagious. It is spreading from
human to human. We just found out a couple days ago that it has -- the first case has
spread from a human to an animal. That is a little bit concerning. We will continue to
® monitor that. The CDC is monitoring that as well. So, as we get more information on
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that we will have more to pass along. As far as the spread of the H1 N1, it's very similar
to other influenza. We do know that it's person to person, typically in the form of
sneezing or coughing. When that happens those droplets, then, hit the ground or they
land on a person or land on something that, then, somebody touches and, then, touches
their face with. We do know that those droplets may stay active for about 12 hours and
so when we talk about wiping down counter tops and keeping your work area wiped
down, that can help to eliminate that. I know with us in the Fire Department we are
talking about spraying down our equipment after every call that we go on that's flu
related, just to get rid of those droplets and to kill any potential of the virus. So, what's
the big deal? We get asked this a lot. Is this not just a flu, are we going to get through
this just like everything else? The answer is yes and no. The seasonal influenza, as we
know, can be anywhere from mild to sever illness. Sometimes can lead to death. As
you see there on average 36,000 people a year die from the regular influenza, more
than 200,000 are hospitalized. The interesting stat in this is that of those hospitalized,
20,000 are children younger than five, but as far as deaths go, over 90 percent of the
deaths occur -- and about 60 percent of the hospitalizations occur in people over 64.
Keep that in mind as we roll into the H1 N1 and the difference here. So, we do know it's
a new virus, one which most people have no or little immunity to. With the regular
influenza every year we are exposed to it. Whether we get the flu shot or not we are
exposed to it and we do build up somewhat of an immunity to that. With the H1N1,
because we haven't seen it before, really, most of us don't have an immunity to it.
That's the big difference. The other big difference is that we are seeing this affect that
age group 25 years and younger more so than any other population right now. You can
imagine the college campuses. We have all heard about the flu parties, whatever they
call them, where somebody gets the flu and they all show up, so that they can get it.
Don't recommend that for anybody sitting in the audience. Stay away from flu parties.
We just had a conference call this morning -- this afternoon, Chief Lavey, Chief
Anderson, myself, and Bill Nary were in it and this was with a representative from the
White House, as well as the CDC and probably the most alarming thing that came out of
that -- and I think it's in the next slide, is that to date 86 -- no, not that slide -- 86 kids --
pediatrics have died this year from H1 N1 and so that's concerning the CDC that so
much of our younger population is being severely affected by it. So, a little bit of a
difference between that and the regular flu. As far as how this has affected Ada County
as of October 17th we know we had 77 confirmed cases in Ada County. Keep in mind,
though, that most hospitals, most clinics have quit testing for the H1 N1. They are out of
supplies to test for it or they don't have the manpower to keep up and we are seeing
that at St. Luke's with what we are working on with them. So, really, we don't know
what those total numbers are. We do know that the regular influenza has not hit yet as
far as we know, so there is a lot of assumptions being made that anybody with a fever
prolonged over three days, with the chills, with the fatigue, that we can classify as flu,
most likely has H1 N1 and so the good news is we have made it through all that
relatively unscathed here in Ada County. On a national level we have 41 states that
have reported widespread flu outbreak. The city's emergency management committee
that Chief Anderson mentioned earlier, we began tracking flu related sick time beginning
on October 5th. As far as we know right now we are the only city tracking that. I have
0 talked to Boise, I have talked to Ada County, and to date they are not tracking that --
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that employee related sick time pertaining to flu. So, we get reports every Friday from
the departments. We put that all into a spreadsheet and, then, we send that out to
committee members on Monday, so that we can keep track of that. We do have some
departments that are experiencing increased overtime costs due to minimum staffing
level requirements, while we have others being forced to reprioritize tasks or
assignments due to decreased staffing. I think what's important to keep in mind there is
that as we continue to see this build, then, we will see it build some of those jobs on the
priority list may get pushed down just a little bit, because we don't have the staff in each
department to fulfill those. So, this is an example. This was last week's tracking
numbers. You can see we have every city department listed there. We get the sheet,
we throw it into the spreadsheet and what's important to note is at the bottom, you
know, those are our totals since October 5th. Roughly 39 employees have called in sick
and we have had 32 related to flu and we kind of define flu for the departments, so
when they area trying to come up with those numbers they can give us accurate
numbers. As far as the H1 N1 positive test, you will see only three to date and that's --
again, those are -- those are employees or employee's families that were able to go in
and get tested for it. So, we are -- .our assumption is of the 32 that were related to flu, if
we are going off the current assumption, we had 32 people exposed to H1 N1 since the
regular influenza hasn't hit anywhere in the valley yet. So, what's being done to
prepare? Currently the emergency management committee is working on COOP, which
is Continuity Of Operations Plans. This is a recommendation from FEMA. We will have
those plans in place in case we see a larger outbreak and a significant reduction in
workforce. We also, as you can imagine, have had increased communication with our
health care partners, the local hospitals, Central District Health, certainly Doug's office
and our other 911 response agencies. So, what can employees do? And this Is always
a question we get asked, too. First and foremost, if you're sick stay home. Don't bring it
to work. The recommendation now out is if you do have a fever wait for 24 hours after
the fever has subsided without antipyretics, which is Tylenol, something to break that
fever. So, as soon as you can stay home for 24 hours, no fever without the use of
medications, you're good to go. The thought there is we don't want you returning if
you're still taking a bunch of Tylenol to keep your fever down, because you're still
contagious. Wash your hands throughout the day. This is still the best
recommendation is soap and water. You notice that there is a bunch of hand sanitizers
and everything else on the market. Soap and water is still the best recommendation.
Getting immunized. We have had an issue with that and you have probably seen it in
the news where the feds were promising all these doses of vaccine and now we know
that they are a little bit behind in how much they have. Employees or anybody can go to
the Central District Health website to find out when those vaccination clinics are and
where they are taking place. And another question that has been asked of me several
times, why can't we get one here in Meridian, and, unfortunately, it's one of those things
that those vaccinations come from the feds, they ship them off to the health districts
and, then, the health districts decide where they are going to set those up. I know the
one that I went to was set up on Milwaukee, it was in the big abandoned CompUSA
warehouse. So, don't have a whole lot of control over that. The next thing is avoid the
rumor mill. Anytime you have an outbreak like this the rumors start flying and it just
® takes one rumor to catch on. So, I have told people go to the CDC website to get their
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information or you can go to www.flu.gov and that's got the same information from the
CDC. And, then, avoid the scams. There is something interesting I saw on the Central
District Health website. They have a section in the lower right-hand comer that says get
the latest scam information and it's amazing how many companies out there now are
selling products -- you know, fight the flu. We can cure the flu. Flu this, flu that, and
they have been determined to be scams, so watch out for those. That's the overview.
Fun topic. I know. Any questions?
Rountree: Questions for Mark?
Hoaglun: Mr. President. Mark, you might share a little bit that, you know, our fire
department and police department, but our fire department made up of pretty much
young, able bodied young men and women, but -- which that is the target for this -- for
this flu, but I believe there are plans in place that if we have -- I mean if people call 911
and want the fire department or police department, you can't call in sick. I mean --
Niemeyer: Right.
Hoaglun: -- we got to have someone respond, so --
Niemeyer: Yeah. So, certainly, you know, for us over time is going to become an issue
and already has to a certain extent, because of those staffing levels and so as that
workforce is reduced through the flu, we have to bring in people to fill those spots. The
other thing we are doing as far as our response strategy is working with Ada County
Paramedics and the other agencies in the valley that if we have a report of a patient
with flu-like symptoms, we are limiting the number of people we initially send into the
house. We can get an idea of the call type and the severity and, then, if we need more
hands in, we can. Our thought is lessen the exposure as much as you can while still
providing the care that the public deserves, so that's in the works as well.
Rountree: Further questions? Comments? Thank you, Mark. Your tum.
Hardman: Good evening. I'm Doug Hardman, Ada County Emergency Management.
Mr. President, Madam Mayor, Members of the Council, I'll go over this real quickly. On
what conditions would you declare a disaster and what does it mean? Under Idaho
Code Title 46, Militia Military Affairs, Chapter 10, State Disaster Preparedness Act. The
definitions, just real quickly, is any occurrence or imminent threat of widespread or
severe damage, injury, or loss of life or property resulting from any natural or man made
disaster and/or any condition threatening the life, property -- or property, which requires
state emergency assistance to supplement local efforts to stabilize. So, certainly, if
Meridian ever had an event that you had a significant loss of life, loss of property
damage, you would -- that would be an obvious -- an event you would want to declare a
disaster. Or if you ever exhausted all of your resources and it's beyond your capability
to respond and you need county and state assistance, you would declare a disaster.
But there is another thing that a disaster declaration will do for you and I wanted to go
over those real quickly, because I think they are important, especially for things like the
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H1 N1. It may not be a major loss of life and property, but you may run into significant
issues trying to deal with the situation. The first one is a declaration activates any and
all applicable local and inter -governmental disaster emergency plans. It provides -- and
I think this one's really important. It's provides a limited immunity for emergency actions
of public employees and governing bodies and that's under 46-1017 and that one is
important and we have actually used that one quite a bit. Within Boise we have had to
do evacuations before in the dead of winter, icy roads, severe snow storm, and we are
shutting down businesses and moving people and people can get hurt, you can -- it
causes a lot of grief and so that was the reason that we declared an emergency for that
situation. It authorizes the issuance of orders and regulations to protect life and
property. So, you, as the governing board, can establish curfews, suspend public
events, ration water, things like that. Another very important one is it eases purchasing
and contracting restrictions. So, it removes the requirement for competitive bids. So, if
you had to do something to help St. Luke's Meridian, you had to buy a piece of
equipment tomorrow and it cost 15,000 dollars and you don't have time to go out for bid,
that disaster declaration would cover you for that. And it also allows the jurisdiction to
suspend any nonemergency functions and fully commit all of your resources and
personnel to a disaster. So, an example is you could shut down your library if you
needed to and reassign those people to another task. So, those are other things that
are often forgotten about, but they are helpful in emergency. Also that local declaration
is your prerequisite for any county, state, or federal assistance. So, those are just some
of the things to keep in mind. I'm sure Mr. Nary has got a good handle on all of those.
If you decide to declare the -- a declaration can only be signed by the chief elected
officials, so that's the Mayor or the chairman of the county commission. It's only good,
that declaration, for seven days, except by consent of the governing board of the
jurisdiction. So, you could do it, Mayor, for seven days. If you wanted to go say
another 30 days, then, you would have to do that by resolution with the Council and
maybe we have already done that before. The declaration must be given prompt and
general publicity and the declaration must be filed with the county recorder. And that's it
in a nutshell. I brought a copy of the statutes, a copy for you and a copy for all. If you
have any questions.
Rountree: Questions for Doug? Let's just hope we don't have to declare one.
Hardman: I might add at the end, I don't know of any city contemplating -- I don't know
of any situation or event currently that warrants a disaster declaration. I don't know of
any cities in Ada County that's not contemplating a disaster declaration at this time for
H1 N1. Thank you.
Bird: Thank you, Doug.
Rountree: Does that sum it up, chief?
Anderson: Yeah. We really just wanted the opportunity to kind of give you guys a
heads up about what's happening in the city, what your options are should things get a
little bit worse and just be a resource of information for you if you have any questions.
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Rountree: I appreciate that information. It seems that the media is doing what the
media does best and that's confusing folks and it's nice to know that there are some
websites out there where you can get real info. Appreciate that. And thank you for your
time.
Anderson: You're welcome.
D. PLANNING DEPARTMENT
1. Budget Amendment for Idaho Power Rebate for Energy
Efficiency for $97,800.00
Rountree: Next item is the planning department and I believe that's going to be Pete.
Friedman: Thank you, Mr. President, Madam Mayor, Council Members. My
presentation is very brief. This is a budget amendment for the Idaho Power rebate for
the energy efficiency check that they wrote us last year as a rebate for our efforts in
building this facility to LEED standards and, actually, this is a budget amendment to this
year's budget, but it really more effectively should have been a carry over. It didn't carry
over automatically, so we need to amend the budget to bring it over.
is Rountree: And we are very familiar with those.
Bird: We were being frugal.
Rountree: Any questions on that budget amendment? I need a motion.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve the budget amendment for the Idaho Power rebate for energy
efficiency for the amount of 97,800 dollars.
Zaremba: Second.
Rountree: It's been moved and seconded to approve the budget amendment for the
Idaho Power rebate. Roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
9 2. Fairview Avenue Concept Design Update
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Rountree: Next item. Fairview Avenue concept update. Caleb.
Hood: Thank you, Mr. President, Madam Mayor, Members of the Council. We had a
meeting over at the Ada County Highway District late last week. The policy committee
met regarding the Fairview Avenue concept and I'm going to quickly summarize what's
gone on recently with that group and the concept as a whole. So, the group's been
meeting for a little over two years to discuss the future of Fairview between Orchard and
Linder. That's about an eight mile corridor. And so far, to summarize, that policy group
hasn't been real impressed with the amount of public that has been engaged or
participating in the various means of trying to get the public to participate in this
process. I have got some summary there of some of the outreach that has been done,
you know, some big numbers, 20,000 people -- 29,000 people were sent mailers.
Several thousand people invited to -- to different workshops. And, again, just very little
turn out rates for those. Earlier this year a draft access management plan was
presented by the consultant that ACHD hired. Again, there was -- the policy committee
was a little bit concerned about moving any -- any further towards adoption of that
access management plan without fully trying to vet that public participation process. So,
throughout this last spring and winter ACHD staff has looked to other communities to
see how maybe they have got other communities engaged in something like this. There
really isn't anything to cutting edge necessarily with how you get people to come out in
droves to these type of events, but the ACHD commission did earlier in June agree to
fund an additional brochure and a survey for this project. The project steering
committee agreed to that revised scope of work and the Meridian city members of that
policy committee just wanted to update the full Council and Mayor, just to make sure
that there weren't any concerns with this moving forward with that public Involvement
process. Now, we are not talking about the access management plan tonight, we will
certainly bring that back before you, but it's just the next step as far as the outreach for
the public. So, again, just to summarize kind of what that looks like at least at this point,
there will be a mailed brochure to, again, about 29,000 people. So, we are talking a
quarter to a half mile back of Fairview Avenue to the property owners along the seven
or eight mile long corridor, so sending out a pretty big mailer and, then, a survey that will
be either linked to that brochure and/or on the website. Not quite sure that hasn't been
all designed yet, but certainly will be accessible on the web as a survey and, then, the
brochure will also be accessible through ACHD's website and I'm sure we can work to
probably put it on our website, too, so we can get that outreach to the masses. And,
then, the draft access management plan, too, will be on the website. So, again, the
next step is kind of where that -- that top bullet there, the policy committee -- ACHD is
looking to the policy committee to endorse that plan that I just ran through. So, you can
see the rest of the -- the next steps, but I think I'll leave it at that and if you have any
questions or concerns with the next step or two in the process, anyway, I would be
happy to answer.
Rountree: Thank you, Caleb. Just to point out that Councilman Bird and Zaremba are
our representatives on that group, so they can respond as well if there is any questions.
Bird: Mr. President?
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0 Rountree: Mr. Bird.
Bird: And that's the reason we are bringing this back, so that everybody -- so that you
and the Mayor and Councilman Hoaglun are aware of what -- what we have got going.
My biggest fear is if we don't get more input out there is -- as we know, Fairview Avenue
is so developed in certain areas, because we are talking from Orchard to Linder --
Zaremba: Linder.
Bird: -- and there is a few areas in our -- in our section that we can probably -- don't
have the development that they do down there and our biggest concern -- my biggest
concern is that we don't do anything to hurt the existing businesses, but yet try to get
some kind of a traffic flow and access that will help Fairview become a better road to
travel. I mean I've traveled that thing for 40 years and it has improved, but it sure isn't
good. And that's why -- when we wanted to make sure you guys were up to speed on it
and if you had any -- if you didn't agree with it, let us know, so that we could -- we could
stop it or we could be against it or whatever. But that's the reason we want to go out
and have more public input, I believe. That's my opinion.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: And just to add to that, the point has been made, but the concern on the -- on
the committee is that nobody feels they have been sand bagged or can say all of this is
done in secret. We aren't discussing the access plan tonight, but we are certain that
there will be elements in it that probably includes some medians and maybe some
combining of driveways and accesses in businesses and it's the concern of the
committee that this not surprise either the public or the elected officials and with Keith
and I as your representatives, we want to make sure that you're comfortable that we are
going the right direction in making sure that the public does participate in this, so that
when the medians do go in, where ever they are going to go, we don't all of a sudden
get a -- a great outcry.
Rountree: Any questions or comments? Brad.
Hoaglun: Just ask -- do some of these businesses -- do they know where the medians
might be going in now? Are they aware that that is a potential or -- because it's my
experience people don't respond unless they know, oh, that's going to impact me and if
it's a concept -- you know, I can understand why people don't and if you tell them, well,
this is going to go here and people say, well, that's impacting me, so I don't if that had
something to do with it or not, but --
Bird: I don't -- I don't believe any -- you know, is set in right now -- they are not set that I
know of and it's a concept and -- and Boise's representatives are very sensitive to their
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businesses along there, too, and I don't believe -- the only time I understand that we
10 might get some medians and stuff is -- is for calming and going across. So, whatever
they do they would be able -- it would not take businesses out by doing it.
Hoaglun: All right.
Bird: Did you understand that, David?
Zaremba: Yes. And the point is that the -- although the consultant has recommended a
draft management access plan, the point of getting the public involved is it's not etched
in stone yet, it has some theory to it that the committee is supporting, but we want the
public to understand it before -- where ever the medians are going to go we want the
public and particularly the business owners along Fairview to understand the reasoning
and the science behind whatever evolves and to have been involved in the designs.
So, it -- our question now if it will cost ACHD and the group maybe some money to do
all of this public involvement and is it -- is it worth getting it done and we believe it is, but
we didn't want any of you to be surprised.
Rountree: Well, for both of you and I guess Caleb as well, my position is that you need
to provide the opportunity and you need to provide as much real information or potential
impact to those folks that are there. Certainly, we have all experienced -- we don't get a
lot of public input until the survey stakes are in the ground, but the effort is -- is
important. My concern about the 29,000 mailings and all the businesses along there, is
you probably have a lot of absentee owners and a lot of businesses that are leasing or
renting and they are the ones that are going to feel the impact and probably not
necessarily be on the mailing list. So, you need to get both. You can't just go to the tax
-- the assessor's records and say, well, this person owns this building. Well, they might
be who knows where and the tenants never know about it until it -- until there are survey
stakes or medians or whatever. So, to me the effort goes beyond just looking at tax
registers, you need to -- whomever is hired to do this needs to canvass the area, needs
to know who the businesses are and who the managers are and the owners are to
make sure that they know something's going on.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: I agree with that statement and just a very recent example of that is -- we
start getting phone calls regarding enforcement for parking in downtown and so we
thought, well, we will create a flier about the parking and about this upcoming master
plan and Luke's been going door to door personally handing the fliers to the business
owners, which they greatly appreciate, because they had no idea and that's why they
weren't part of any public participation. Letters don't do it. You send a letter and it gets
set aside and people read it or they read it and they disregarded it, didn't remember it at
all. That face-to-face contact and canvassing, as Councilman Rountree suggested,
goes a long way to the good will and just that extra effort in trying to make sure that
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® every opportunity is given to be part of -- part of something that would potentially impact
their business and this gives them time to be thoughtful about their comments, but also
about how to adjust their business plan in moving forward to responding to maybe a
median and limited access that they need to resolve.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I believe what they have personally at Parametrics or whoever is the consultant,
has went face to face and they quite -- they are quite well aware of -- of a lot of those
properties is owned by somebody that isn't on the -- on the property that the actual
businesses is leasing the building. So, they -- I assure you that they are well aware of
they need -- just like Councilman Rountree said, they need to make sure they get a hold
of the business, plus the owner, the person that is -- has got the business and 29,000
mailings is quite a few along there, so I think they pretty well got everybody that's
involved one way or the other down there, I hope. And I agree with you, if we don't we
are asking for trouble.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: I know it's cheaper to send little Boy Scouts out going door to door than
29,000 mailers and it probably gets them to the hands of the right people, so -- just --
just my take on it, because we have had personal experience of late and I think that
Luke in some regards has the scars to prove it, so --
Hood: Mr. President?
Rountree: Caleb.
Hood: If I can also just -- I'll follow up and I will definitely take that back to the
consultant and ACHD project manager, as Councilman Bird mentioned. That first round
they did knock on the business -- the people that were there in the buildings of the
businesses to make that face -to -fact contact. I will see how much of that they are doing
with this round, because I do think that's the best approach, rather than just sending out
a mass mailing, but they can maybe supplement some of that with a knock on the door,
too. I did also want to make a comment on Councilman Hoaglun's -- about bringing this
home or making it real to them and not just looking like a concept. What's being talked
about with this brochure is, basically, taking a mile section of Fairview, one mile section,
so you can see businesses, you can relate to it. You may not have the frontage in that
one mile, maybe you're the next mile down, or the next mile up, but -- but you can see
kind of this concept, because it's -- it's a similar concept throughout the whole corridor,
so you can kind of -- I don't want to say you can just plop down the same concept in
amile by mile sections, but there is a similar flow to this whole concept. So -- and it will
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show stages, too. It's not like overnight all of a sudden Fairview is going to be this
grandiose road that looks totally different than it does now. It's going to be several
years of implementing and baby steps. So, this brochure will kind of show, you know,
hey, this -- it may look like this in five years and it may look like this in 15 years and it
may look like this in 25 years. So, it kind of shows that it's not -- your world is not going
to be upside down overnight, but you will see some changes over time. So, we will
bring that back to you, by the way, and kind of show you, that way you are all aware
before this gets sent out and so you can have a chance to look at it before we spend
however much -- 44 cents times 29,000 is to send it out to everybody to make sure that
we are okay with the message that it's sending for the people that do read it. And while
I'm on that point, the next meeting that was talked about by the policy committee, so just
to plant the seed, there may be a joint meeting when it comes to adoption of this, with
Boise City's council, Meridian City Council, and ACHD commission, that way you can all
hear each other, you can have a discussion, and the details have got to be worked out.
That would be later -- probably about a year from now, but just to plant that seed, I don't
know that it's ever been done before, so definitely the attorneys and clerks will have to
be involved in all that, but I think it would be good, because we have run into some
problems before where ACHD keeps something and the city does, the city takes
something or Boise doesn't do something quite the same, so we can all be in the same
room anyways when the discussion -- kind of this last bullet point on here comes up for
potential adoption, so --
Rountree: Good concept. Any further questions? Discussion? Thank you, Caleb.
Appreciate the info.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: Before we move on, I think we all were handed a declaration of the city
regarding the St. Luke's assistance, which probably belonged in the Fire Department
report. Are we supposed to act on this?
Nary: No.
De Weerd: Mr. President?
Rountree: Just --just information.
Zaremba: All right. Thank you.
De Weerd: Yeah. That's just information in case something --
Zaremba: In case it does have to happen.
De Weerd: -- needs to be declared and that would follow a declaration from the county.
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0 Zaremba: Okay. Thank you.
E. POLICE DEPARTMENT/PARKS DEPARTMENT
1. Dog Park Update
Rountree: Next item. Jeff and Steve. Update on the dog park.
Lavey: Mr. President, Madam Mayor, Council, during the final preparation for the dog
park several months ago -- I don't recall the exact date, I met with the Parks Department
staff and we decided that we would let the parks -- the dog park go for about four to five
months and, then, get back together and discuss the goods and the bads and, then,
bring them to Council. I'm happy to report that about three or four weeks ago we did
have the opportunity to meet both my staff and the Parks Department staff. Councilman
Zaremba was there, because he has the pleasure of serving as the liaison for both the
Parks Department and the Police Department, which made it convenient. During that
time we discussed the fact that it's been an overwhelming success, beyond anything
that -- that we thought we would encounter and that's been witnessed by several people
as they have seen the popularity at night time. I can tell you that during the early
morning hours before it got real hot out this summer it was just as popular. But I'm also
here to talk about some of the -- some of the minor things that we have incurred and,
® then, some of the -- a couple of more important things. You know, part of it, the fact that
it's located next to the police department, police officers hate change I think has been
part of it, but it -- it has involved frisbees and balls and other toys coming across the
fence and bouncing off the patrol cars and I think the officers were okay with that until it
started bouncing off their personal vehicles and, then, we got to the point where
everybody was parking their personal vehicles on the east side of the building, instead
of the west side of the building, and, then, we had a parking dispute within the building,
because nobody wanted to park on that side of the building. I believe that's mostly
taken care of. You know, the other issue is that we would -- at nighttime we get knocks
on the door as far as, hey, can I retrieve my ball, can I retrieve my frisbee and the
officers will be in the middle of writing a report and they have to go out and retrieve the
ball and one time is not that big a deal, but this would occur five to seven times an
evening and we accommodated that and accepted that and, then, it got to the point
when it started raining out and people were utilizing the park and their dogs were getting
muddy and they thought that that was something that we -- should be brought to our
attention and they were complaining to us about the -- their dogs being muddy and we
offered a simple solution, don't take your dog out there when it's wet, but that -- that's to
the parks department as far as the care of the park grounds. And, then, it led us to two
other areas and one of them was when we originally put the plan in place we talked
about the fact that the park was -- or the grass area was -- was originally used by the
police department K -9s for training purposes and that -- that would still be allowed when
the dog park was put in place and one of the rules say that we have the authority -- I
have the authority to actually close the park down to participate in that sort of training
and we tried that and it -- it got a lot of complaints and it got to the point where it wasn't
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worth us closing the park down, so, essentially, the police department was evicted from
their own -- from their own territory. Or at least that's how we saw it. And, then, the
other thing that was probably even more important is that we started noticing that there
was a lot of damage being done to the grass and diligently the Parks Department were
trying to overcome that. We had complaints as far as little dogs being -- climbing
underneath the holes that the big dogs had dug. Grass not growing, too much water on
the grass, and everything else and I have to tell you that Elroy and Steve have racked
their brains for the last several months trying to come up with that balance. I don't know
if he's over there shaking his head, smiling. I can feel that. And it got to the point where
we had this big old hole in the center of the grass that we couldn't get grass to grow. It
was so well used the grass wouldn't grow and so we ended up dumping a bunch of
sand in there, so now we have got this sand pit ready for golf right in the middle of the
dog park and so --
De Weerd: And, then, cats came; right?
Lavey: Not a safe place for cats to be. And so what we did is -- instead of just
complaining about this thing when we got the Parks Department and the Police
Department together, we said how can we deal with this on the short-term basis and
how can we deal with this on a long-term basis and that's kind of why we are today is
we discussed closing the park certain hours a day, certain days of the week, other
things to allow the grass to rejuvenate. One of the things that I never thought about is
when the winter months come we are really going to get hit. If we are struggling right
now, we are going to have a major problem this winter and all it's going to do is bring
lots and lots of complaints. So, we discussed that. We also discussed future dog parks
in the city and I can tell you that as we explore building new parks, that we need to at
least ask do we put a dog park in that. We have a need, both on the north side of the
interstate and the south side of the interstate and so that led into some long-term
discussions as well. So, I am going to tum this over to Steve to cover those areas that
we discussed and, then, in addition, any -- any additional areas that he feels that we
need to talk about and, then, both of us will be open for questions. Thank you.
Siddoway: Jeffs covered a lot already, but from my perspective the -- the park is a
victim of its own success. It really is popular. For those of you that were able to go on
the -- the park tour and for anyone who has been out there recently, you have seen the
-- the sand area in the center that Jeff mentioned. And that's during the -- the time of
year when the grass is actively growing. We are now entering the season where the
grass is going dormant and is much less resilient to high traffic. So, we were looking -- I
-- our belief is that in the short-term we do need to close the dog park for certain days a
week. It has its highest used on the weekends and so we were looking -- what our plan
is to do is to have it open to the public Friday, Saturday, Sunday, Monday, closed in the
-- but accessible to the police department for their training Tuesday, Wednesday,
Thursday. And that's going to create some -- some difficulties, because it is --
9 Bird: You can stand at the gate and keep them out.
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Siddoway: So, that, then, led to -- well -- so, that's our -- that is what we propose,
regardless of what happens short term or long term, as something we need to do now
we feel and would like your feedback on. I have directed my staff to install a sign this
week that would announce those new -- you know, the dates and times they are open
and closed, with the intent of beginning the first closure a week from today on Tuesday.
Long term I think we have some ready made solutions for additional dog parks, with the
Borup property, with the 77 acres we purchased on the south, but none of those help
the current situation. We have been brainstorming how could we help the current
situation. It seems like the -- the lowest hanging fruit, if you will, for conversion to or
adding a dog park, is on the Jabil property. We currently use that area for soccer. I did
just get today a cost estimate and we don't need to act on this tonight, but I would like
some feedback as to whether this is an avenue worth pursuing. To convert the Jabil
site into a dog park -- we already have parking. We already have water stubbed at least
into the parking lot. There is fencing on one side. So, we would need to add a service
line and two drinking fountains. We have -- if we were to convert this area, we would
propose doing it with a division down the middle, one for large dogs, one for small dogs,
because that is a current conflict we have at the existing dog park. So, it would be one
drinking fountain for each side. The chain link fencing, trash receptacles, picnic tables,
signage -- we can get all that done for 45,400 dollars would be the costs to do that. So,
that is a potential mid range solution that we can explore further over the winter, but
regardless of whether we do that or not, we do see the need to protect the existing area,
both for the Police Department and if we don't do something over this winter, by next
spring it will be just mud, so --
Rountree: Comments? Guidance?
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: Just -- to add to the discussion, it -- since it has been open to the public, it
still needs to service both purposes. It has to be available when the police need to train
their K -9s and it also needs to be available when it's maintained. One of the things that
came up in the discussion was that when people go out to mow it -- well, there is two
things. The soil is not good, which is why the grass is not going so well, but when
people come out to maintain it with the mowers, there is a conflict between the mowers
and the dog owners that are out there. The dog owners don't want the mowers to run
while they are there and the mowers don't necessarily want to run between a bunch of
dogs and so there is never a time when it can be maintained. I took the attitude that
what would be uncomfortable would be to have the public just arrive and be surprised
that it was closed. If we can establish -- and I think this is a good process to say it's
open four days a week, but it's closed Tuesday, Wednesday, and Thursday for
maintenance and K-9 training, and the public becomes familiar with that schedule and
are not surprised by arriving and finding it closed, I think the public can do it and would
accept that. I'm sure we need to be prepared for some phone calls, but the explanation
that it needs to be maintained and still used by the Police Department sells it for me. As
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long as the public hours are predictable and the closed hours are predictable and the
signs are posted. So, I'm in favor of what is happening. And, then, the next step, of
course, is we have now proven that it's successful, let's find more of them.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: I certainly support it and will take the fall if -- if it's unpopular, but I do
believe that maybe that doggy bone that you can put out there is putting together a
focus group, a group of interested dog owners that can advise as to where the
possibilities exist for another dog facility, can maybe help in fundraising or being part of
the solution and trying to find alternatives. It is one way to engage and it -- you never
know what comes out of a think group like that, that might come up with something that
we haven't thought of.
Hoaglun: Mr. President?
Rountree: Mr. Hoaglun.
Hoaglun: What is the current -- the size of that? I got a picture -- mentally a picture,
because I have been there, but what is the size of that?
• Siddoway: It's less than an acre. It's -- I don't know if it's .5 or .8 or .6, but its
somewhere between a half an acre -- probably closer to a half acre than an acre.
Hoaglun: And the Jabil property, those fields are -- that's a couple acres, isn't it? I
mean --
Siddoway: More than that. Yeah. It's --
Hoaglun: It's big.
Siddoway: That would be five --
Hoaglun: Five.
Siddoway: So, it would give much more room to spread out and absorb wear and tear.
Hoaglun: Yeah. I mean that's one thing you need, because if you're going to get the
same usage -- if you have the same number of dogs and you just put it to a fewer days
of the week, you might have some reduction, because people -- you get too many dogs
in the same -- same spot, you know, are you really helping that much during the
wintertime, you're still going to have that wear and tear. The larger property would --
would allow that. It's almost like horse and cow, you could almost set up different -- you
do the grazing rotation, as you do with cows, but you do it for dogs and let one area
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recover while you move them to the next one, but if you have the space, but during the
summertime that's -- those fields are going to be utilized, so that's not doable there, but
during the wintertime that might be an option. Is there -- the development of the Jabil
you said was 45,000 dollars and that was for water, for the dogs, for people, for both? I
mean what -- what were you looking at, the details of those costs?
Siddoway: Probably a one inch meter and service line from the parking lot to the edge
of the turf is about 5,400 dollars. Installing two drinking fountains for both people and
dogs, like the one we have installed out at the -- the police department site. Their water
lines, a concrete pad and drainage would be 7,000 dollars. The chain link fencing is the
main cost, with the gates and, then, the separated fencing for small dogs, large dogs,
23,000. We have looked at doing those, it's just air driven posts, rather than concrete
set, except for at the comers, so that we know that there will be a day where we will
lose that site and so we are also thinking about improvements and not wanting to lose
them, so we would try and install that fencing in a way that we could reuse it if we did
lost that. And, then, trash recepticles, picnic tables, and signage are 10,000.
Hoaglun: Okay. Thanks.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: We also talked -- and, Pete, maybe planning can keep an eye on this -- dog
parks don't necessarily need to be in neighborhoods, you know, we do get some of our
developments that come in, they have a piece of ground that is a conundrum of what do
I do with it, and I think that's what Nampa did is they took a -- probably a -- a less
desirable piece of property to develop into a dog park. So, be on the lookout for
opportunities that present themselves that would be conducive to this kind of an open
space use.
Friedman: Sort of the -- like kind of the left over pieces that when they get done carving
them up and, then, they plat them out as common lots that they don't really improve for
recreation or anything like that, they are there, they are green, they are -- most likely
they probably are informal dog parks right now, so --
De Weerd: Well -- and often we say, well, if it's not a particular size we are not
interested in it as a city owned open space area, but there might be something that
would be very friendly and very -- a good piece for that kind of park.
Friedman: Okay. Certainly keep that in mind.
Hoaglun: Mr. President, the last question I forgot to ask this of Steve real quick. Have
you guys -- did you guys do surveys earlier this year of where the dogs are coming from
in terms of location of the city, how -- average numbers during the day, or what day --
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you noted there are some days that are higher usage, of course, weekends. But has
there been any head counts of dogs and people, whatever?
Siddoway: Not done a survey --
Hoaglun: Okay.
Siddoway: -- to determine where they are coming from. The survey that we did was the
year before just looking at needs in the community and the need for a dog park was one
issue that came out of that and was the reason we started pursuing it, but the same
survey as to the need for Frisbee golf, for example, came out, but -- but in terms of
doing an origin destination survey, we have not.
Hoaglun: Okay. Thank you.
Lavey: Mr. President? Just to add two things to what Councilman Hoaglun has said
and just to point out -- and I'm not proposing this, but the dog park in Nampa is 200
acres and the dog park in Boise is seven acres.
De Weerd: Two hundred acres?
Lavey: Two hundred acres.
• Siddoway: Which one?
Lavey: It's Nampa.
Siddoway: The one I know about in Nampa is --
Lavey: The very large one.
Siddoway: Okay. The one near Kings Crossing I know is between six and seven acres.
Lavey: Okay. Well, there is other dog parks that are around that. They are very large,
so just to give you an idea. And, then, the -- the answer to your question as far as
where they are coming from, I can give you some -- this is not going to make you
happy, but I can give you some information. We have had people from Oregon. We
have had motorhomes that have come up and opened their awning up and stretched
out and made a picnic of it and ran their dogs. We have had people from Nampa come,
we have had people from Boise come, because it's -- it's quicker to get to Meridian than
it is to get to the military reserve out in Boise.
De Weerd: Are you running plates?
0 Lavey: We talk to a lot of people. Yes.
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0 Rountree: You aren't profiling, are you?
Lavey: And that would be improper to use the computer to do that. No. We have
actually just talked to the people and ask them where they come from and the reason
why we know someone came from Boise, because some of them have been Boise
police officers that have come over there, so -- which we recognize. Give you an idea
that it is popular and that more people than just Meridian are using it and so -- and that
happens with all of our parks. It's coming to Meridian, we like that, we just wish we had
more to offer to them.
Rountree: I'll weigh in on this discussion. I think our first order of business is public
safety and welfare and I don't think in any way should the K-9 training be compromised
by the park activity. So, they have got the first preference and they have got the ability
to close that park to -- to conduct their business. That's what it was purchased for and
that's what it was developed for. We have run the experiment and it's been more than
successful, so I think we need to look at the budget and look at opportunities to fully
develop whether it's Jabil or some other site, as that kind of facility, so you can do the
turf management that's necessary. I don't know if there is availability of artificial turfs
that might be better and in the long term minimize the amount of turf conditioning that
you're going to have to do. Either that or you're going to need a fairly sizable piece of
property or you're going to continue with the same issues you have got on that small
piece with turf just not being able to withstand the impact of the number of critters that
are out there. But I think what you're proposing in terms of closure is the right thing to
do. I think the notification might be a little short, you might think about getting it up as
soon as and giving it maybe a little more time. You're always going to have somebody
that didn't know, but I think -- I think you're going to have to do it or we won't have a
facility for training the K -9s.
Siddoway: Jeff informed me that the sign went up today.
Rountree: Okay. Great.
Siddoway: I did notify staff yesterday to put it up this week, so they got right on it it
sounds like.
Rountree: Great.
Siddoway: So, the sign is up and it currently shows the date of next Tuesday or we
would give it two weeks if you're more comfortable with a couple weeks than one, but --
we are planning on one week.
Rountree: Okay.
Lavey: Mr. President, I actually noticed yesterday that the sign placement was up.
There is no notification on it. I noticed it was up yesterday. And, then, I went by this
•
morning and I noticed that it was already displayed and I said, well, that's a little
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premature, since we are meeting tonight, so, hopefully, you didn't change your mind.
But on that note it has been posted for a full 12 to 14 hours and we have not received
one complaint yet, so that's -- that's --
Rountree: That's good.
Lavey: -- reassuring. And, then, to answer the question as far as how we can keep
people out of there while it is closed, is that it is lockable. It's designed to the point
where we can actually lock the gate, because when we actually train police dogs in
there we lock all public access, so we don't have that unfortunate incident where
someone thinks that they can come and bring a dog in there when we actually have
police working dogs in there. So, it is lockable. They could jump the fence, but I don't
see the -- the need being that strong that they would jump the fence.
De Weerd: Jump the fence and have their dog jump it, too.
Lavey: Well, the dog could probably make it, but most people probably couldn't.
Rountree: Very good. Thank you. Any other questions? Discussion?
Zaremba: I -- Mr. President, if I may, I'd just comment that I'm thrilled whenever our
departments work together and this is one of those cases where the -- the beginning of
® the park was a working together and finding that there is some difficulties has been
worked out together and I just appreciate the work that is done by our directors and all
of employees in working inter -departmentally for the good of everybody.
Lavey: Thank you.
2. Use of Metal Detectors in City Parks and Facilities
Proposed MPR Department Policy and Draft
Agreement for Permitting
Rountree: Good job. Steve, the next one. Metal detectors.
Siddoway: Metal detecting in parks. Mr. President, Madam Mayor, Members of the
Council, you should have received in your packets three items. The first is a proposed
memorandum of understanding and agreement between the Con's Wampum Hut and
Meridian's -- Meridian parks. The second is a proposed administrative policy regarding
the use of metal detectors in city parks. And the third is a copy of the city of Boise's
agreement with the same organization Conn's Wampum Hut. Some background. Last
spring I was -- or just this past spring I was approached by a couple of metal detecting
enthusiasts with desire to engage in metal detecting activities in the parks. My
understanding is there has currently been an unwritten and semi -enforced policy of
prohibiting metal detecting within our parks. We, then, got them connected with -- that
group with our parks subcommittee, our community liaison committee, and that
committee was made up of Tom LeClaire, Steven Yearsley, who you met earlier tonight,
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and they researched the -- this issue of metal detecting, looked into how Boise parks
and rec approaches it. Over the summer that committee learned that the city of Boise
has an existing MOU with a metal detecting shop in Garden City called Conn's
Wampum Hut. Their MOU has three -- or our MOU has three basic components or --
I'm sorry, Boise's does. The first is that Conn's teaches classes about etiquette, proper
techniques, laws and regulations applicable to metal detecting. Second is that they
administer the test for the people who wish to metal detect. And, third, they administer
the permit process. In exchange for those services on behalf of the city of Boise, they
collect a ten dollar fee from each permitee. There is no cost to the city. I'll mention
when I first heard the idea I had two main concerns. One, I don't want like my irrigation
facilities and things -- I don't want people digging in parks with shovels and things.
Second, I didn't want to take on an administrative permitting process where we have to
educate people and take it on. The solution that they found works very well in taking
those issues away. This fall that committee worked with the legal department -- Emily
Kane specifically -- to draft a similar MOU for the City of Meridian, as well as the
administrative policy and, then, just last week on October 14th that -- those policies
went to the parks and rec commission. The commission voted to recommend that City
Council approve the administrative policy as proposed and approve the execution of the
MOU with Conn's as proposed. If the Council likes the direction and agrees to move
forward, the next steps in this process in the short term would be for us to bring forward
a resolution adopting the administrative policy and bring the MOU back for the Mayor's
signature after Conn's has signed it. In the long term our plan is to ask Council to codify
the metal detecting rules established under the policy in the Meridian parks code. We
currently have a large scale effort underway to rewrite that parks code and we hope to
bring that through the commission to the City Council over the next several months.
With that I will open it up for discussion and questions.
Rountree: Questions? Mr. Hoaglun.
Hoaglun: I understand that the city of Boise has had this in place for quite some years
and I understand the need to protect our asset, which is our parks, as we were
discussing previously about our dog park. I understand the city of Nampa has a lifetime
permit and there is no test required. Did parks look at that and how that works for the
city of Nampa?
Siddoway: Not in as much detail as they looked at Boise's. The organizations we were
talking with did say that Nampa has a permitting process, but I'm not as familiar with
theirs. I did not know it was lifetime.
Hoaglun: And, then, to segue into what we are considering for the City of Meridian,
there would be renewal each year of this permit and what would be the purpose of the
renewal -- if they take a test, they pass, they get a permit, then, the renewal -- they don't
have to get it -- do another test, of course, because once you know those procedures
they are done, what's the purpose of a renewal?
Ll
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Zaremba: Mr. President? My thought on that was that it was a way to weed out people
about whom there might have been complaints, that if you come in for a renewal and
your name's on a list you might not get the renewal, although if there were a way to take
it away from somebody if there was a complaint, the lifetime one might be good. And I
might comment on a couple of other things. A couple other things that look good to me
about the direction this is going is even though this is a business that is located in
Boise, one of the elements is that it apparently is a focal point for the people that do this
kind of thing and, therefore, they already know about this business and where to go to
get their license. The other thing is there was also a clause in there that said it's not
exclusive and the reason that's important to me is that if there were some Meridian
business that sells metal detectors and wanted to also be able to issue the licenses,
there is nothing in this agreement that precludes the same agreement being made with
a Meridian business and I thought that was good.
Rountree: I have got a couple concerns and I'm right now not at all favorable. It seems
to me we are creating an enforcement nightmare and, Scott, I'm not sure you guys want
to be out there checking permits, because once somebody sees somebody out in the
park with a metal detector, it's Katie bar the door. Everybody's going to do it and who is
going to enforce it? And if you get to that point what's the point of having another layer
of bureaucracy, the government. So, it seems to me if we are going to allow metal
detectors in the parks we allow metal detectors in the parks or we don't or we hire
another enforcement -- code enforcement person to -- to go city wide. The way this
thing reads, it's all city owned parks. And you got a neighbor that says there is
somebody out there and I have got one of these in the garage and haven't used it in ten
years, but if there is somebody out there using it, I'm going to go use mine. To me it's
just -- I'd just as soon say go ahead and use your metal detectors in the park as try to
create yet another level of enforcement that we got to pay for. Ten bucks a permit isn't
going to pay for it.
Siddoway: Isn't going to pay for what?
Rountree: The enforcement activity. And your folks aren't going to be able to enforce it,
because they can't issue tickets or citations.
Siddoway: They could go up and just ask if they have a permit and if they -- if they
don't, we can refer them to where to get one. We do have some people who -- because
it's not overly enforced right now, because there is not a written ordinance or policy
against it, but it's kind of been the rule, if you will, that there are those that have been
metal detecting and we have not had -- we haven't had many issues that -- with those
who do it. I guess that could be an argument for just allowing it and not having a permit,
but by openly encouraging it, we did fear people, you know, that aren't trained, you
know, to start detecting and start digging up, you know, irrigation facilities, things like
that.
I* Rountree: Then tie the training to your parks and rec program.
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Hoaglun: Mr. President, it is a recreational activity. It gets them outdoors and using the
parks.
Rountree: I just can't go for yet another bureaucracy and another bunch of stuff that we
have got to enforce -- we can't even enforce the code violations we have got now on
some fairly significant issues, let alone just adding another burden on -- on your staff
and the police department. If the unwritten rule is that you don't allow it in the parks and
your folks can get that enforced by just letting folks know when they show up that, no,
you're not -- that's not an activity we condone, it's done. I mean that's where I am right
now, Steve. I'm not for it at all.
De Weerd: I wish you would tell us what you thought.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I wonder if an alternate would be to prepare some signage that says what the
rules of -- we don't have a layer of bureaucracy and we don't have a license, but we
have signage in each park that says what the rules are if you use a metal detector,
which is do no damage and, you know, repair your divots and -- I don't know if that
would work or not.
• Bird: That don't happen.
Zaremba: That doesn't help? Okay.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I agree wholeheartedly with you. We — at the speedway when our parking lot was
grass, every Sunday morning you would have five or six people out there with metal
detectors and I will tell you what, it looked like the gophers had arrived when you got
done. And you can have all the rules you want, but all it takes is one or two people --
and 90 percent of the people do it right, but that ten percent causes your problem and,
then, your parks department people are going to be working -- they work hard enough to
keep the parks maintained as it is now.
Siddoway: Exactly.
Bird: And, then, you start getting a bunch of gopher holes around there and that's what
they do, I'm telling you, that's what they do.
Siddoway: Same concern. And I saw the permit as a way to --
I*
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Bird: I'm for leaving it like it is and forgetting about it.
Siddoway: Yeah.
Hoaglun: Mr. President?
Rountree: Mr. Hoaglun.
Hoaglun: Add more into this than -- I have seen people out at Heroes Park, went by a
Saturday, big soccer games going on all day and Sunday afternoon drove by and there
was one or -- maybe it was two people, I can't remember if the other one had a metal
detector or if they were just walking with that person -- out there probably looking for
pocket change on the surface, so I'm trying to think, well, how deep is that going, you
know, I mean if someone gets change out of their pocket, they are not going to be
digging, we don't have any Civil War sites or anything of any depth or value that they
are out there just looking for pocket change, is that going to harm our parks, number
one? Do you do something, a class, as Council President recommended? It's an
outdoor activity, it gets them to use the parks, at the same time you do want to protect
the asset, you don't want to have divots. They aren't going to be in the dog park doing
this, because they are not going to find anything, but -- stuff they don't want to.
Rountree: They might.
Hoaglun: You know, so I guess as parks and recreation, where is that line? Is it an
activity that you want on the parks and, if so, then, how do you educate people and if
you don't, then, you're going to have to tell people no and be ready to enforce that, too.
So, I guess, you know, the parks commission probably thought they were hitting upon
something that worked for everybody, but maybe not. So --
Siddoway: Yeah. Clearly did think we were. It sounds like it's not. But it has been
working for Boise quite well as we have talked with them. Another option playing off of
the suggestions I'm hearing from the Council would be to simply allow metal detecting,
see how it goes, talk with these folks about being a provider of a class in our -- as part
of our recreation program, but, then, it would just be voluntary for those that were
interested in it as an activity. The thing I like about the permit is that it came with the
training, so that people who were -- were wanting to do it we knew had the training and
if we saw someone metal detecting, which there is not tons of people, but we could
simply, you know -- they have to display their permits, if they don't have it we could refer
them to where to get one. It sounds like that's not the direction the Council would feel
comfortable with.
Bird: Steve, I can also -- or Mr. President? I can also see a problem if I'm sitting there
in a subdivision next to a deal and I see some guy out there from Boise or Timbuktu in
my park and -- and they want me to pay ten dollars to take mine out there and I pay
taxes every year, I think we are asking for a can of worms myself period. Leave it like it
is.
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. Siddoway: So, are there any concerns with -- with simply opening up to allowing metal
detecting and just trying -- trying that route?
Hoaglun: Mr. President and Steve, I guess is there a problem right now? Are we
having concerns at Settlers or Heroes or where ever that there is damage being done?
That's my first question. If there is not damage being done, do we just continue on to
monitor that, okay, we know it's going on and, then, if we start seeing higher incidents in
that -- and it looks like damage is being done, then, we are going to -- we are at that
decision point of we either not do it or do something else.
Siddoway: Yeah. The answer to your question is,
by metal detectors. We are enforcing the please
whenever we have -- you know, we see someone --
Hoaglun: So, that is a policy?
Siddoway: What's that?
Hoaglun: So, we do have a policy?
no, we have not had damage done
do not metal detect in our parks
Siddoway: Yeah. Like I say, it's unwritten and there is a growing desire -- we keep
getting contacted from people who have asked not to that want to and ask could we do
something like Boise does that would permit it. So, that was the impetus for that
direction. But we could simply open it up and see how -- how it goes. We have not had
damage currently.
Rountree: Steve, I see this as a solution looking for a problem and just keep -- from my
perspective -- and it's a Council decision, obviously, if they want to provide other
direction -- just maintain status quo. Don't open it up, don't change the unwritten policy.
I mean our -- you have got a turf management program to maintain those parks, you
guys got enough work without having to enforce and without having to --
Siddoway: Agreed. Let me just offer, if I might, that -- the ones that are being penalized
by the status quo is the organized groups who are trying to go by the rules. You know,
the people who are just going out on their own will generally get to -- I mean we don't
see those people a lot of the times. These organized clubs that would like to do it, they
do track the rules and they do try and go by them, so these groups that are organized
and are -- do follow the rules, have been staying out and they are asking us can we,
please, come in and we have been saying hold off while we try and work on a policy.
Zaremba: Mr. President, I think I would be uncomfortable leaving it as an unwritten
policy. I'm -- I can see the reason both ways and I'm not a metal detector myself, so I
can't claim that that's an activity that I would be interested in, but I -- if we are going to
decide that it shouldn't happen, I think we should have an official written policy that it's
• not acceptable.
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0 Siddoway: Yeah. We need to probably determine one way or the other.
Zaremba: Yeah.
Siddoway: And, honestly, I have been -- my impetus over the summer has been to try
and find a way to accommodate it.
Hoaglun: And just to continue the discussion on this, because we are trying to figure
out what to do, you know, I look at, okay, who are the participants in this, they are
organized groups, they are individuals, my guess is -- I have nothing to back this up, but
they probably tend to be in the older age groups, as opposed to younger, but I'm sure
there is young -- younger people who do it. You know, we offer lots of recreation
programs for the younger set, you know, we do that volleyballs and basketballs and
hockeys and soccers and everything else. Is this an activity that we are taking an age
group out of doing when they could benefit from it if they know how to do -- I guess my
thinking is if it's not doing harm, I'd like to allow people to do it. To me, let them go out
there, find that pocket change, and kill a couple hours and do it if they are not doing
damage. If it looks like it will be a problem and we'd have to do something, I don't like
the bureaucracy, but you don't -- you know, I don't want damage done to the parks. So,
that's -- I can see where the parks and recs commission desire if we are going to do
this, we want it done right. So, that's -- that's my dilemma there is I'd like to see people
go out there on a Sunday afternoon and pick up the pocket change and enjoy -- enjoy
the afternoon doing their thing. But we do have to protect that asset if that becomes a
problem, so that's my thinking on it. Absolutely no help to you, was it?
Rountree: You got three, can you figure out how to get them in the middle.
De Weerd: Who knew this was going to be a 30 minute discussion.
Siddoway: I'm not sure what to do. I would —
Rountree: Steve, I think my area of concern, again, is enforcement. You know, we
create these ordinances and we create these things and it all boils down to
enforcement. To me, this proposal has had no thinking in that regard. So, if the parks
commission wants to think about, you know, does it really make sense what we are
doing and if you get a lot of people that are excited about doing this that aren't licensed,
how is that going to be handled. You know, it -- it's an issue with other things we have
got going in the city.
Siddoway: Yeah. So, let me take -- let me take that advice and I will go back and
specifically look at enforcement and report back. All right? Thank you.
Rountree: Thanks.
�J
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Hoaglun: Thanks for sticking through this, Steve, and I hope we -- you can sort through
this.
F. LEGAL DEPARTMENT
1. Commission Ordinance Update
2. Draft Alcohol Server Training Ordinance
3. Discussion on Identity Theft Prevention Program
Resolution
4. Bittercreek Meadows Time Extension
Rountree: Now, Bill, it's your tum.
Nary: I was going to have the chair of the youth council come and give my report, since
he did pretty well before. Something about that kid I really like.
Rountree: Uh-huh.
Bird: You're not the only one, buddy.
Nary: There is two citizens here for two of the items that we have and if the Council and
Mayor wouldn't mind, I'd like to take their items first. Both of them won't be very long I
don't believe and the other ones might take a tiny bit longer to discuss and so if you
wouldn't mind if we could take this out of order. The first one I'd like to talk about is the
alcohol server training ordinance. You recall I'm sure, Council, we talked about this
awhile back in creating a program to require training for servers within the city for
alcohol. Mrs. Serts -- Mrs. Serts is here, she had contacted the clerk's office and would
like to have some opportunity to discuss the proposal with my staff and with -- we
actually formed just an internal group between police, the clerk's office and my staff to to
try come up with a setup of an ordinance that would be more enforceable, that would
make sense, be practical, and also follow the direction you had -- had given, which was
to, again, provide training. Mrs. Serts is a trainer and does do training, is a licensee, so
she has a lot of experience in the area, so I'd like to have the opportunity for her to have
that discussion with my staff before we go much further. I think -- we have tried to
follow the Boise ordinance, we have tried to follow the situation as it's currently set up
and Mrs. Serts I think just needs some time to have the discussion with my staff or with
our team, so that we can have -- make sure whatever issues she may have or if she
had some insight to the concerns that might be out there in the licensing community,
which is one one of the concerns we had as a group was how to really get this
information out. Now, our plan was to make sure we notified licensees in the renewal
process, which doesn't occur until next spring, so if we could get the -- the ordinance in
place this fall, then, we would be all set up to provide adequate notice to people, give
them time. Our intent was to give a longer start up period to the ordinance's
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effectiveness, so that people would have time again to implement this type of training,
but if the Mayor and Council doesn't mind, I'm going to simply ask that we continue this
matter, we will set up a meeting with Mrs. Serts, we will try to make sure we get her
concerns and if we need some feedback from the licensing communities, I think Mrs.
Serts can help us do that. So, if you don't mind, if that's adequate to you, Mrs. Serts --
okay. And I think I have your information in the clerks office, so we can get that -- oh,
great. Perfect. So, I don't think we need to do much else with that. You have, I think, a
memo from Mrs. Kane and the proposed ordinance and we will work on this some more
with Mrs. Serts and see where else we go with that, so that was all I wanted on that
one.
Nary: The other one that we wanted to talk about was Mr. Jewett is here on the
Bittercreek Meadows agreement and this is a request for a time extension. Mr. Barry
can provide any other additional input you want, but based on this Bittercreek Meadows
agreement, which we signed last year, one of the requirements was the completion of
the sewer line, is that right, Tom? I don't --
Barry: Yes, sir. Sewer and water line.
Nary: Sewer line -- there is sewer line that is part of this agreement, there are water
lines that are associated with it. There is a water booster station that's associated with
this project and there is also a lift station that's associated with this project. A portion of
that --
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: I was waiting for him to breathe.
Nary: Sorry.
De Weerd: But I just wanted to thank Mrs. Serts for sitting through our -- our meeting
and your interest in being involved. So, thank you. I just appreciate your sitting through
this meeting and your interest in being involved and giving feedback to our staff. So, we
appreciate that. But, Mr. Nary said you did have a comment, but we do appreciate you
joining us here tonight. Thank you.
Nary: Lieutenant Colaianni had the clock on me on those time limits. I was trying to
make sure to get through this as quickly as I could.
De Weerd: He probably didn't know that you had breathed either --
Nary: True.
0 De Weerd: -- and moved on to the next topic.
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Nary: Thank you. The request I think that we have in front is in regards to the sewer
line portion of the project, is that correct, Tom?
Barry: Actually, Mr. Nary, it would be for the entire agreement.
Nary: Oh. Okay.
Barry: So, water lines, sewer lines, and the sewer lift station.
Nary: Okay. And I think the request was to extend it to March 31 st of 2010.
Barry: That is correct. There has been several reasons, Mr. President, Madam Mayor,
Members of the Council, for the delays in this project and those reasons are not few and
far between. They are with a lot of different jurisdictions, with contracting, with bidding,
with a variety of different things that we don't necessarily need to go into. However, the
reality of the situation is that the project as conceived back in March of last year will not
be able to be completed in time of the December 31st date that is in the original
agreement. Mr. Jewett and my staff have been working closely on this project and
Public Works' recommendation is to allow Mr. Jewett an extension of the complete
agreement and project through March 31st of 2010. However, it's also my
recommendation that you consider tying the booster station at the South Ridge property
with JLJ Enterprises to this agreement, so that we have closure on that issue with
regard to making live the water line that is being constructed and will ultimately serve
the Bittercreek Meadows Subdivision. I think that's essentially it.
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: Does -- would this also address some of the quality or inspection
opportunities for the city to -- is that a question I can ask?
Rountree: Yes.
Barry: Yes, Madam Mayor, you may ask the question. The agreement itself would not
be inclusive of any contractor related quality assurance issues. Those are separate
issues we are working on. This would be modification of the original agreement -- well,
actually, it's a modified agreement, because we had to modify it in May of last year.
That simply would allow for the extension of the completion date to March 31 st and my
recommendation is to add to that in addendum form or whatnot, a requirement for
satisfactorily meeting the water needs of the water line being constructed with the South
Ridge booster station or well site. So, what we -- Mr. Nary and myself are seeking is
the Council's direction to work with Mr. Jewett to craft an agreement that we can bring
back to you that's reflective of those modifications and, then, run that through the vetting
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process and hopefully have an opportunity for you to make a decision on that sometime
in the very near future.
De Weerd: Just a follow up, Mr. President.
Rountree: Madam Mayor.
De Weerd: Could that agreement not -- I mean I know Mr. Jewett is working with our
staff to try and answer some of the unanticipated issues, but as we add to that we
certainly want to address that those lines are in the condition that the city approves of.
Bary: Yes, Madam Mayor, we can strengthen language in that document. We also
have an opportunity to add quality language -- or product quality language to the sewer
reimbursement agreement that Mr. Jewett and staff are working. There are -- that is a
vehicle by which we are tying most of the quality work with regard to inspection -- our
inspection team going out on site, inspecting the work that's being done to insure that
it's in compliance with regard to the plans and specifications of the project and only after
that point in time where we are satisfied, provided certain vehicles are available to us,
whether they be retainage or whether they be performance bonding or whatnot, we
would, then, issue payment upon satisfactory approval and acceptance of those
sections of the line as partial payment for Mr. Jewett's contracting on the work. So, I
think that we can cover a lot of that in that separate agreement. but we can certainly
40 reference that in the original agreement if it's your desire.
De Weerd: Thank you.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I can understand the need for doing this and I support the idea of the
direction you have stated you want to go. The one question I would have is this is part
of our overall infrastructure and are there any other unrelated developments out in that
neighborhood that would be impacted by this? Development has slowed down, so I'm
guessing the answer is probably no, but just do we know -- is this on its way to some
other unrelated developments that might be impacted by this?
Barry: Thank you for your question, Councilman Hoaglun. I don't believe that there are
any other developments that will be adversely impacted during this three month window
of delay. Mr. Jewett is indicating no by a nod and we haven't received applications or
preliminary plats for anything in that area. So, I don't believe that there would be an
adverse impact by extending the contract completion date by three months.
Zaremba: Thank you.
0 Rountree: Go ahead, Bill. Or is that all you had?
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Nary: Madam Mayor, Members of the Council, I think all we are looking for is at least
some direction to go ahead and work with Mr. Jewett on this extension, be an
addendum with an extension -- and I'm talking about the water lines, if that's -- you don't
have to make a motion, simply just maybe give us the direction to go ahead and do that.
I think that's what Mr. Jewett is --
Rountree: Any other comments? Opinions?
Bird: Mr. President? A three month extension, as I understand from December 31 st to
March 31 st? What's to say that we -- if we are that far behind now, how are we going to
be caught up and done when we are going through winter with a three month
extension? Are we going to be back in here in January or February asking for another
extension? That's --
Rountree: You asked my question. Mr. Barry, you want to address that?
Barry: Yes, sir. Mr. -- or President Rountree, Councilman Bird, Members of the
Council, Mr. Jewett may be able to best speak to that, as he is the -- he's contract
project manager on the team. I don't know that I can answer specific question, since
the city has not contracted with the contractor or to do the work. So, with relation to
project schedule, I'll defer that question to Mr. Jewett.
is Jewett: Do you need my name and address?
Rountree: I do.
Jewett: Jim Jewett. 1560 Carol Street in Meridian.
Rountree: Thank you.
Jewett: To answer Councilman Bird's questions, I'll give you a little bit more of a history
that by the time we got -- we had all the jurisdictional approvals to move forward with
this part of the project, we had 110 days left on the January -- December 31 st on 150
day contract. So, we didn't fit in when we issued the contract in the first place, because
we just ran out of time. We have been working on an agreement and it just became
evident that we need to ask for an extension just to finish the agreement. With that
said, we have run into the issues with some of the quality control over the last couple of
weeks, since we formally requested the extension, which we might have to look at the
March 31st for that very reason to see how long it takes us to get through the quality
control issues. Whether a lot of this work is off site, out of roadways, the weather won't
affect it, but the roadway construction of it would have originally been done long before
the weather set in, but with delays we have now that might become a factor, but March
31st usually gives us at least a 30, 40 day window to finish road construction, temporary
patches to permanent patches. So, we still think that March 31st is a doable date,
unless this issue of the quality control cannot be resolved in a reasonable manner. So, I
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. don't want to say I won't be back, because it's possible, depending on those very
issues. But right now we feel comfortable that we need to be able to issue an extension
to the contractor, so that at least he knows that we can fulfill -- we can be within his
contract, so we can try to work out the remainder of the issues.
Rountree: Any further questions? I have a question with the -- moving forward with an
extension. What kind of costs are incurred? Is this a no cost extension?
Jewett: Well, again, that's -- that's the reason for the extension is because the
contractor feels he has lost time and wants compensated. So, by giving him the extra
time, we take away the request for compensation. So, it kind of works in the opposite.
Rountree: So, I understand that response is there is no expectation of an increased
cost due to the time extension?
Jewett: That would not be my expectation, no.
Rountree: Okay. Any further questions? Comments? Tom, do you have anything
more to add?
Barry: No, sir.
Rountree: Bill?
IS
Nary: No.
Rountree: We need some guidance here. Anybody -- probably in the form of a motion I
would think that we would want to do or at least just give Bill and Tom the guidance to
move forward.
Bird: Mr. President, I will try a motion.
Rountree: Okay.
Bird: I move that we allow the -- the attorney staff and the Public Works to work with
Mr. Jewett for a time extension from December 31 st to March 1 st and bring it back to us
within a couple of weeks.
Nary: March 1 st?
Bird: March 31 st. I'm sorry, Bill.
Nary: 31st. Okay.
Rountree: Does that include the working in an amendment for completion of the --
0
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. Bird: Yes. Work out all the amendments, get a --
Rountree: The pump station.
Bird: -- cut and dried, held to the fire, contract.
Rountree: I have a motion.
Zaremba: I'll second that.
Rountree: And I have a second. Roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
Rountree: Thanks, Bill. Now, you have -- which one do you want to do first? The traffic
safety?
Nary: Mr. President -- which one did you say? I'm sorry.
Rountree: Traffic safety?
. Nary: Mr. President, Members of the Council, Madam Mayor, yes, actually, it's an
update on all the city boards and commissions. What was originally assigned to Mrs.
Kane was a request to add youth members to the historic preservation commission and
the traffic safety commission. We currently have youth members from the Mayor's
Youth Advisory Council on the parks commission and the arts commission. Because of
the way the state statute is set up for planning and zoning and the requirements for
service that the positions are supposed to serve for a minimum of three years, it's not
practical, necessarily, to try to have youth members sit on the commission as a voting
member. So, those two were added. Mrs. Kane -- obviously, because Mrs. Kane was
an employee of the year, she decided to rewrite all the ordinance completely, because it
made it much simpler to read and she felt it was somewhat outdated in the form that the
ordinances were in currently and she felt it would be much easier for a future Council to
be able to read the ordinances that are set up the same way. So, she took the
information that's already there and, basically, just reformatted those ordinances to
make them more readable and to make them more consistent from one to the other, but
it would allow for the appointment of a member to the traffic safety commission and to
the historic preservation commission for a youth member and so if that's satisfactory to
the Council, we'd like to bring that back next week for approval.
Rountree: I'll approve that.
Bird: I approve --
9
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• De Weerd: With appointments.
Nary: Yes. The appointments -- the appointment are already in the queue. We were,
essentially, waiting for this ordinance to be brought in front of you, so, then, we could
have the ordinance approved and, then, we already have the resolution prepared for the
actual appointments.
Rountree: Very good.
Hoaglun: Mr. President, this might be a good example why Mrs. Kane was one of our
employees of the year.
Nary: Exactly.
De Weerd: Because she puts up with him.
Nary: I don't want that counted against my time. The last item -- the last item is one
and I -- I can't recall, Council, as we have discussed this previously, but there is a --
what's called a red flag requirement that the Federal Trade Commission passed actually
-- it was passed a couple of years ago and the implementation date has been pushed
back a number of times and what it originally was thought to -- was to address was
identity theft in relation to any entity that extends credit to folks and so originally we
thought it may not apply to cities, because cities in general don't lend credit and that
they don't -- it really was meant to address the normal credit card companies, the Visas
and the Mastercards and the like. But in delving into this -- and other cities have also
made the same evaluation that we have, is that we do extend some credit in a sense
that we allow people to either pay on time a over time for their water bills or we also
allow them to open their water bill accounts, essentially on a signature. And where the
concern is and where the red flag is and the terminology is real important in the -- in the
enabling statute, the federal -- or federal statute that was put in, was to try to help any
entity that does this identify points where identity theft can occur. And originally where
our focus was was on trying to make sure we didn't allow access into our system,
whether it's to our servers and those types of things where people are setting up false
accounts or paying through some false identify process, but what we found -- Mrs.
Pogue was the attorney from my office that worked with finance to put this in place and
doing the research is where the biggest vulnerability cities have is that many -- in many
places people will set up phoney accounts and use, then, that mailing -- that mailing
they may receive from us one billing, they may not pay the billing, and we simply cancel
their account, but now they have a mailing and mailing address with a phoney name
that they can, then, use for other purposes and that's really where the concern from the
Federal Trade Commission is is that cities and entities like ours or maybe even smaller
entities, smaller districts that bill people, won't have steps in place. There is no penalty
to the city, the only issue to the city or concerns where the city could be found in
violation is if we don't do something. If we do have some measure in place and that's
what this resolution does, is to create this program and by resolution we have added the
appendix that's attached to it -- the exhibit lays out kind of what our process is, that
Meridian City Council Workshop
October 20, 2009
Page 56 of 65
finance is very comfortable with in being able to make sure we don't have an occurrence
® of this type. The liability really doesn't extend to the city beyond that. Once we have an
established program, once we follow our program, if, for example, something like this
were to occur and somehow, even with our measures in place something were to
happen, the city isn't responsible for that. Liabilitywise, even if the city didn't do
anything in place would they have liability to an individual -- it would be a little hard to
prove, it may be very difficult to prove that, so I don't think there is potential exposure
that way and I think that's why the Federal Trade Commission put this in place in the
first place, because there is no incentive otherwise to any types of agency, whether it's
Mastercard or Visa, a large company, or a small entity like -- like Meridian or some
smaller, to put this in place unless there was something that requires them to do it and
so this is the culmination of a number of months of work and research and work with our
finance department to put something in place that makes sense for us, it's practical for
us to do it, it really is -- and if nothing else it was a very good process improvement for
our staff in working with the finance department, because many of the things we did and
the practices we had in utility billing, for example, were -- I guess in today's world
somewhat outdated. Things were done very simply because in -- you know, 20 years
ago to set up an account you needed to call us on the phone and we gave you -- and
we set up your account. If you wanted to find out what your balance was you just call
us up on the phone and said here is where I live, what's my balance. Can you send me
a copy of the billing and the billing may have banking information on it, it may have your
Social Security number on that, and we generally took people at their word over time.
Twenty years ago, probably didn't matter. Over time we found, obviously, we can't
continue to operate like that, so this was a great process for finance and utility billing to
go through with our staff to figure out what can we do -- what can we do to provide
safeguards to people, so that we don't accidentally give out information that could end
up being harmful or cause somebody's identify to be stolen and so what we are looking
for is simply to bring this back in front of you. The implementation date from the Federal
Trade Commission is November 1 st. We'd like to just move this forward to your agenda
next Tuesday for adoption. Utility billings already prepared -- it's actually already
implementing a lot of these processes now. This is just formalizing it and is required by
the federal and so forth -- by the federal statute.
Rountree: Comments?
Hoaglun: Just a quick question for Mr. Nary if I might, Mr. President. Bill, the program
administrator and whatever -- it said is going to be the chief financial officer or their
designee or is this going to be the legal department?
Nary: No. It's going to be the chief financial. It's going to be -- it's going to be finance.
Mostly it's going to be the billing manager that's going to be responsible that the process
stays in place and it gets followed.
Hoaglun: There is also a former employee of the year, if I understand correctly, too,
so --
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Meridian City Council Workshop
October 20, 2009
Page 57 of 65
• Nary: Only for another two days.
Hoaglun: Okay. It's in good hands, then. Okay. That was just a question I had about
who was -- who was going to be the administrator of it, if that was going to be a legal
deal or that, so -- okay. Thank you
Rountree: I think the nodding of the heads is to go ahead and move forward. It's a
great idea.
Nary: We will bring it back next Tuesday.
Rountree: Thanks, Bill.
Nary: That's all I have. I think that was under time.
Rountree: We got a time keeper over there tonight?
Bird: How did he do? Did he do okay?
Colaianni: Yeah, he did all right.
G. PUBLIC WORKS DEPARTMENT
• 1. 2009 PNCWA Conference Update and Award
Rountree: Okay, Tom, Public Works. Conference update.
Barry: Thank you, Mr. President, Madam Mayor, Members of the Council. It's my
pleasure to be in front tonight with an update on the PNCWA conference that we
recently had here in the Boise area. The PNCWA stands for Pacific Northwest Clean
Water Association, of which we are participants and so specifically I wanted to just
mention what is PNCWA, what does it mean to us in the water -wastewater field and sort
of what our participation was during the conference. The annual conference was held
here in Boise last month. PNCWA is, essentially, a member association of the Water
Environment Federation, which is a nonprofit technical and educational organization for
water professionals that's active in about 39 different countries. PNCWA specifically is
dedicated to preserving and enhancing water quality in the state of Idaho, Oregon, and
Washington. They promote the professional and technical development of their
members, educate the public about the water environment and advance science to
protect water resources. The conference, as I mentioned, was held here in Boise over
a four day period and during that four day workshop there were about 26 professional
and technical presentations that were delivered and there were three treatment plant
facility tours. One of those was the City of Meridian treatment plant tour and, then,
there were over 640 different attendees, including folks from the environmental, civil,
• and chemical engineering fields, as well as consultants, superintendents, water
operators, wastewater operators, and a variety of other public works professionals. I
Meridian City Council Workshop
October 20, 2009
Page 58 of 65
• wanted to just highlight quickly Meridian's participation. We participated on a couple
fronts at the conference. Number one, we actually provided four of the 26 technical
presentations, both myself and my staff, as well as some consulting -- excuse me --
consultants came together and put together four presentations, which means that we
provided -- our city alone provided about 15 percent of the technical content for the
entire conference, which we were pretty proud of. These are the titles of some of the
presentations. You may find them quite boring, but we find them quite fascinating. But,
in any event, we talked about a water reuse program, also making the best use of
assets in a poor economy, optimising BNR upgrades in plant capacities with regard to
our aeration basins and, then, federal storm water regulations as they relate to semi acid
climates. One of the other things we did that I mentioned was we provided a
wastewater treatment plant facility tour and this tour was one of three. Boise had a
facility tour. Theirs was mostly the -- the watershed, the environment -- or the
watershed facility itself, not the treatment plant. The Kuna and NBR plant was also
another plant tour and, then, ours. We had 30 spots and we filled up very quickly. As a
matter of fact, we had a waiting list of five that we cleared and we allowed everyone to
attend. So, we didn't want to tum anyone away, because we had a lot of cool stuff we
wanted to share with folks. Some of the highlights included on the tour an overall
discussion of the biological nutrient removal process, BNR process. A discussion of our
Meridian -- or, excuse me, of our wastewater sustainability efforts. Those efforts, as
you know, include things like our wastewater reuse program and how we got that
running. Our solid and liquid stream nutrient recovery program, our energy efficiency
• and bio gas recovery efforts, bio fuel partnership that we have with Sy Energy and,
then, a brief discussion on composting as well. So, it was pretty active. It was a
whirlwind tour. It was an hour. Usually those things go for half a day, two or three
hours to half a day, so we weren't given a lot of time, but it was really a lot of fun. I think
people enjoyed it quite a bit. We got very good comments on the tour itself. I wanted to
pause here, because on the tour we highlighted a pilot project that we went to -- a
partnership with Ostara Treatment Technologies and, essentially, Ostara is a company
that harvests magnesium, ammonium, and phosphate out of the treatment plant
process and combines it all in a reactor to create fertilizer. High quality fertilizer. So,
we had worked in advance of the tour -- you may recall because you had signed the
agreement with Ostara a month or so before, to have them come in and develop a pilot
project. The facility on the left there, the blue tall structure there, was the pilot reactor at
our Meridian plant. That's actually in our centrifuge room. And for a period of about a
week or so we were actually producing fertilizer off a small portion of our centrate and I
wanted to give each of you a sample of what that fertilizer looks like and so I'll pass this
around to you and, then, explain it. So -- no, it's not candy. You don't want to eat that.
But those are fertilizing pellets. Slow release fertilizing pellets, which are also known as
struvite pellets, essentially. And if you look at the picture on the lower left there, the sort
of black and white looking picture, the pipe which has all of the deposits in it, that's
struvite. You also know that we are under increasing pressure from the EPA to reduce
our phosphorus production -- or not production, because we don't produce it, but,
essentially, our phosphorus limits at the treatment plant and one way that we can do
. that and return to a more beneficial state, this phosphate, is through a process similar to
nutrient recovery that has produced these fertilizing pellets. A full -- our Meridian pilot
Meridian City Council Workshop
October 20, 2009
Page 59 of 65
• reactor was about 20 feet tall and was about a foot in diameter. The typical reactor is a
couple stories in height and also several tens of feet in diameter. But, in any event, I
wanted to give you just a sample of kind of what we were able to do. We are collecting
in this pilot a variety of water chemistry information that will help us to identify how much
phosphorus was actually removed from the centrate to see if not this technology or
another technology would be more beneficial for the removal of phosphorus as part of
our overall treatment process to satisfy the EPA regulations that are likely to come or,
alternatively -- or, excuse me, and alternatively to produce a viable product from the
waste stream. So, in any event, I wanted to just pause for a moment and highlight that,
because that was pretty exciting for us in watching sort of us produce fertilizer at the
treatment plant for a week or so.
De Weerd: Very cool. I like the list.
Bary: Yeah. And on the label it does say made locally in the Meridian wastewater
treatment facility. So, we passed those out to all the participants who were on the tour
and so they could see how it works. This particular -- Ostara chose us because of the
type of treatment plant we have. That technology we utilize at our treatment plant is
one that goes very well with this type of nutrient recovery technology. So, we found that
beneficial as well. Continuing on and to sort of finish up, we did win an award at the
conference and the award I wanted to hand out this evening to you and, then, we hope
to get it back and hang it on our wall in Public Works -- is the 2009 Idaho water reuse
• program of the year award. This award, essentially, is one which highlights the City of
Meridian's participation and efforts to, essentially, educate and contribute to the
advancement of reclaimed and reuse water in the state of Idaho. As you know, we
have invested quite a bit in our overall program and have been using reuse water at
Heroes Park this summer and that, in addition to our efforts to go city wide with our
program, has gotten a lot of attention from folks in the state and helped us land this
award at the conference. So, I'll pass this around for you and, then, I'll stand for any
questions you might have.
Rountree: Very good. Congratulations.
Bary: Thank you all for your continued support. We certainly appreciate it.
Rountree: Any comments or questions for Tom?
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Tom, on this reactor, I take it that the large one that was a story and a half and
stuff, is the only size they have? Is that -- and what would that handle? I mean is it
large enough to handle our plant even when it's built out or stuff or would we have to
add another one?
F- -1
L-A
Meridian City Council Workshop
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• Barry: That's a great question, Councilman Bird. The answer is that the size of the
reactors vary on a couple of different formulaic calculations. One, overall effluent
quantity, as well as effluent quality. So, the more phosphorus you have the more you
could produce. There are other limitations, for example, like how well is the effluent?
From a quality standpoint, how much do you actually have coming out of the facility. If
you have heavy metals. If you have other sorts of things. So, the water chemistry
dictates, as well as the amount of water you have dictates the size of these things.
What generally tends to happen is the things can only be a certain size in diameter, so
what you end up doing is putting mirror reactors. There are some facilities that have
three to five reactors where the effluent comes in and is processed through multiple
reactors. This type of process would be one where you would do it just like a booster
station, you would build each reactor as you need it and the plant grows. So, that would
be ideal. And so there is variability in how you can implement this overall process into
the treatment technology.
Bird: Is this marketable?
Barry: It is marketable. As a matter of fact, Ostara is a company that their business
model includes not just the construction of the treatment -- the design and construction
of the treatment reactor, but also they have various types of contracts where you could
lease the equipment or buy the equipment and, then, they will buy back the product that
you produce and pay you a royalty off the sale of that product. So, it is kind of a private
• public partnership. When we interviewed them last year, their business model was a bit
askew and it was too much risk and too little reward for us and so we passed them up. I
have been told and as part of this pilot we invited them back, that their business model
has changed, it's now up and running in a couple different treatment plants and it's
looking more successful and they are getting more confident in their production of this
stuff and, therefore, seem to have a little bit more flexible model. So, once we get the
water quality data to figure out whether or not this works in a long term -- from a long
term solution standpoint, we can, then, talk about really the financials and the business
strategy associated with it, so --
Bird: It's sure something to look into, I believe.
Hoaglun: And, Mr. President and Tom, what's the time frame of this pilot before we
know anything with some certainty on this data?
Barry: Well, the pilot's concluded. It ended probably third or fourth week of September
and they dismantled everything, took it out of the treatment plant and we are just waiting
on water chemistry data that we need to synthesize. Part of that will be probably
incorporated into our water -- or, excuse me, our sewer master plan and the sewer
master plan will look at facility improvements that need to occur at the treatment plant to
meet what we think are impending regulatory requirements and so this needs to be
included as one option that we do cost benefit analyses on to figure out whether it's
• going to work or not. The chemistry piece I would hope to have -- excuse me --
information back within a month or so to figure out whether or not technologically it
Meridian City Council Workshop
October 20, 2009
Page 61 of 65
• would be of benefit and, then, we have to go through, really, the financial and legistical
components to see if it makes good business sense long term for us. We could do it
with the sewer master plan, that could take a number of months to upwards of, you
know, a year or so, if we want to include it with that, so --
De Weerd: Mr. President?
Rountree: Madam Mayor.
De Weerd: How do you guarantee of the consistency of the product?
Barry: Well, that's a great question. The product is grown in the reactor and under
careful concentrations of magnesium, phosphorus, and a couple other chemicals. So,
what you're looking at is crystalline struvite. So, there are, essentially, no impurities in
that form and so what that does is it -- because it's grown as a crystal, it naturally
removes the impurities. Now, there are very very minute impurities that get into the --
into the crystals, but it's virtually inconsequential. So, that's one way is that, essentially,
because it's a chemical reaction and you're growing crystals, that this is a more pure
form of fertilizer. The second way where you get consistency as far as size goes,
depending upon how long you leave in suspension in the concentrate these crystals.
So, what happens is as these crystals funnel in and rise to the top of the reactor, they
bump against one another and that's what smooths off the edges and makes them
• round. The product you're looking at, because the reactor was so small, isn't the
highest quality as far as the look goes, but it's the same chemical composition as what's
produced in the other full scale production models. But, essentially, you know, the
amount of time, if you -- you know, crystals take time to grow, so the longer you leave
them in the reactor the larger the crystal pellets become, the shorter time you leave
them in the reactor the smaller they become and so, therefore, you can actually change
the size of the pellets to meet a certain demand based upon how long you want to leave
those crystals actually in the suspension and, then, certainly because that is made from
the chemical constituents going into the reactor can only form one way as crystalline
struvite. So, that insures purity. So, that addresses the size and purity.
Bird: So, you can control the size of the pellets then?
Bary: Yes, sir. Absolutely. I have other samples from Ostara at full production
facilities. I didn't bring those tonight. You can go from sand size to, you know,
essentially small -- like the pellets you have there, you know, quarter inch in size or so
and it is slow release fertilizer, so a lot of times you will see that in potting soil or people
put on their lawns and things like that as an amendment for top soil. What would be
great is to put it in a compost, if we had a compost facility and upgrade the nutrient
content of our compost and sell it as even greater marketable product, so --
De Weerd: Now, Mr. President, so this also helps with the struvite build up in our
• system and I assume that this is after it goes to -- is this towards the tail end of the
treatment?
Meridian City Council Workshop
October 20, 2009
Page 62 of 65
• Barry: It is?
De Weerd: Okay.
Barry: It is toward the tail end of the treatment. In this pilot we ran the plumbing a little
differently than it would normally be run for the purpose of demonstration. But,
essentially, it does help with struvite control. It won't eliminate it completely, but a lot of
plants and the test data suggest that you can remove anywhere from, you know, 60 to
80 percent of the phosphorus content. Of course phosphorus is one of the main
constituents in struvite formation, so if you take out one of the components to make
struvite, struvite can't form and so that has benefits, because we keep the struvite from
forming inside the pipes and causing problems with our volume -- volumetric losses of
the pipe. And, secondarily, we want to get phosphorus out of the effluent before it goes
into the creek, so that we can meet EPA requirements. So, there is a couple double
whammies there for us, which was very promising, but it's an expensive technology and
we need to be careful about how we go about the cost benefit analysis, but it shows a
lot of promise and in the facilities it's already operating in it seems to be working really
well.
De Weerd: So, how does that work if you were also to pursue composting? Does that
affect that at all in -- for the content or the quality of the compost?
Barry: No, not for compost, because compost is a solid stream process, so, essentially,
what we are doing is we are taking the solid stream process and taking -- taking that
and adding green waste and brown waste to it and creating a totally different product.
This is a liquid stream and so we are pulling this out of the liquid portion of the treatment
plant. What you could do at the end, however, I believe what you can do at the end -- I
don't know what -- if it changes our Class A rating on compost if that's the rating we
want to attain, is combine compost with the struvite, so that people have a soil
amendment that also contains a slow release fertilizer that has added benefits for
planting and other sorts of things. Landscaping, those kinds of stuff. So, we are looking
at this kind of holistically and it's taking us some time, because we don't want to just
have a knee jerk reaction to one cool technology, find out it's not compatible with a
treatment plant process or some other process and, then, have to reassess. So -- but
we are excited. These are the types of things we are looking at to try to build better
products from waste at our treatment plant.
Rountree: Further questions? Comments?
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
0
Meridian City Council Workshop
October 20, 2009
Page 63 of 65
• Zaremba: I just think that's excellent. I think that's wonderful and congratulations on
both the participation and the rewards -- the awards, I mean, from the conference and I
think that's great.
Barry: Thank you.
Zaremba: Mr. President, if I may ask an unrelated question, which just pops into my
head. Would you be able, possibly at a future meeting, to do a department report,
probably with Bruce here, of kind of a post-mortem on how the waiver of the building
permit fees went?
Bary: Absolutely. Yeah. We actually pulled that data together and shared that with
finance and we were pretty close to the mark on some of those predictions with regard
to what the waiver would have on a financial impact. But it would be easy for us, we
have crunched the data, we have the number of beneficiary applicants and the dollar
amounts associated with that. We could bring that back for you in short order and share
with you how that program worked. As you know, the program ended several weeks
ago and so we did a post-mortem internally, but we certainly would be happy to share
that with the Council.
Zaremba: Appreciate that. Thank you.
• Barry: Will do.
Rountree: Very good. Thank you, Tom.
Barry: Thank you.
De Weerd: Congratulations.
Rountree: And congratulations, you and your guys, for the award. Good job. Good for
the city, too.
Item 8: CITY ORDINANCE / POLICY REVIEW:
A. Ordinance No.: AZ 09-002 Request for Annexation and Zoning
of 2.52 acres from RUT in Ada County to La (Limited Office) for
Treasure Valley Veterinary Hospital by Rick Shackleford - 2600
S. Meridian Road:
Rountree: Next item is the ordinance under Item 8, if we could get that read by title
only.
Holman: Thank you, President Rountree. City of Meridian Ordinance No. 09-1431, an
ordinance AZ 09-002, Treasure Valley Veterinary Hospital for annexation of a parcel
located in Government Lot 3 in the southwest one quarter of Section 19, Township 3
Meridian City Council Workshop
October 20, 2009
Page 64 of 65
• North, Range 1 East, Boise Meridian, Ada County, Idaho, and being part of Lot 2 of
Block 1 of Volkman Subdivision as shown in Book 53 of Plats on pages 4652 to 4653 in
the office of the recorder, Ada County, Idaho, as described in Attachment A and
annexing certain lands and territories situated in Ada County, Idaho, and adjacent and
contiguous to the corporate limits of the City of Meridian, as requested by the City of
Meridian, establishing and determining the land use zoning classification of said lands
from RUT to L -O, Limited Office District, in the Meridian City Code, providing that copies
of this ordinance shall be filed with the Ada County assessor, the Ada County recorder,
and the Idaho State Tax Commission, as required by law, and providing for a summary
of the ordinance and providing for a waiver of the reading rules and providing an
effective date.
Rountree: You have all heard the ordinance read by title. Anybody wish to hear the
entire ordinance? Seeing none, I need a motion.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve Ordinance No. 09-1431 with suspension of rules.
Hoaglun: Second.
. Rountree: It's been moved and seconded to approve Item 8-A. Roll call.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
Item 9: Executive Session per Idaho State Code 67-2345(1)f) - (to consider
and advise its legal representatives in pending litigation)
Rountree: Item 9, Executive Session.
Bird: Madam --
Rountree: Go right ahead.
Bird: Mr. President --
Rountree: It's getting late.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f).
• Hoaglun: Second.
Meridian City Council Workshop
October 20, 2009
Page 65 of 65
Rountree: It's been moved and seconded to go into Executive Session. Roll call vote.
Roll -Call: Bird, yea; Rountree, yea; Zaremba:, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: 9:15 p.m. - 10:42 p.m.
Rountree: We are out of Executive Session. I understand we don't need a motion to do
that. Is that correct, Bill, a motion to come out of Executive Session. We are just out of
Executive Session.
Nary: You know, it's never very clear. I don't think you need a motion.
Rountree: So, I just need a motion to adjourn.
Bird: So moved.
Hoaglun: Second.
Rountree: It's been moved and seconded to adjourn. All in favor?
is MOTION CARRIED: ALL AYES.
Adjourned at 10:42 p.m.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
TAMMY EERD, MAYOR DATE APPROVED
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• SCANNED
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 6A
REQUEST Acceptance Agreement with Patricia Fennell for Display of Artwork in Initial
Point Gallery
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
COMMENTS
See Attached
Contacted: Date: Phone:
• Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
O
ACCEPTANCE AGREEMENT:
DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY BALL
This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT
GALLERY, MERIDIAN CITY HALL ("Agreement") is made this 20th day of October, 2009
("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the
laws of the State of Idaho ("City"), and Patricia Fennell, an individual person whose address is P.O.
Box 44, Ola, Idaho ("Artist'). (City and Artist may hereinafter be collectively referred to as "Parties.")
WHEREAS, the City desires that public art will be a component of Meridian City Hall and to
that end, the Meridian Arts Commission issued the Call to Artists attached hereto as Exhibit A, seeking
proposals for the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian
City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery');
WHEREAS, in response to the Call to Artists, Artist did submit a proposal, comprised of the
materials attached hereto as Exhibit B ("Proposal'), for the display of artwork in Initial Point Gallery;
WHEREAS, on February 9, 2009, the Meridian Arts Commission ("Commission') reviewed
the responses to the Call to Artists, selected Artist's work for display based on the Proposal, and
recommended to the Meridian City Council that Artist's artwork, as depicted in the Proposal, be
displayed in Initial Point Gallery;
WHEREAS, at its regular meeting on February 10, 2009, the Meridian City Council adopted
such recommendation and directed the Commission to work with Artist to establish a display of
Artist's artwork in Initial Point Gallery; and
WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public
business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic
expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place
where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
L SCOPE OF SERVICES.
Artist shall personally deliver to Initial Point Gallery, on October 23, 2009, at 9:00 a.m., or at such
time and date as is mutually agreed-upon by the Artist and the Gallery Curator, approximately
twenty (20) paintings, which pieces shall substantially conform to the description of such artwork
set forth in Exhibit B hereto. Artist shall be responsible for hanging such artwork on October 23,
2009 at the direction of the Gallery Curator; shall allow the display of such work in Initial Point
Galleryfrom October 23, 2009 to November 25, 2009 in accordance with the terms of this
Agreement; and shall be responsible for removal of such artwork on November 25, 2009, at 9:00
a.m., or at such time and date as is mutually agreed-upon by the Artist and the Gallery Curator.
ACCEPTANCE AGREEMENT
INmAL PomT GALLERY DISPLAY PAGE 1 Of 6
II. COMPENSATION AND SALE OF ARTWORK.
A. No compensation. Artist shall display her artwork in Initial Point Gallery at the pleasure of the
Meridian City Council. City shall not provide compensation to Artist for services, work, and/or
any activity undertaken pursuant to or related to this Agreement.
B. Sale of artwork. Artist may, at the direction of and in the manner established by the Gallery
Curator, passively offer the artwork on display in Initial Point Gallery for sale. No price shall
be displayed on or be proximate to any artwork on display in Initial Point Gallery. City
personnel shall not facilitate in any way the sale of Artist's work, any transaction related to the
sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission's
request that Artist voluntarily donate to the Commission twenty percent (209,16) of proceeds
from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of
artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery,
provided that Artist replaces the removed piece with another piece of artwork within twenty-
four (24) hours of such removal. Artist shall coordinate the removal, replacement, and/or
substitution of any and all artwork with the Gallery Curator prior to such activity.
III. Tnvm OF PERFORMANCE.
Artist shall provide services described in this Agreement in a timely manner, as described herein.
Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement,
and that the failure to timely perform any of the obligations hereunder shall constitute a default of
• this Agreement.
IV. INSTALLATION.
•
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in Initial Point Gallery or any portion or component thereof, Artist
shall coordinate any and all such activity with the Gallery Curator.
B. Inspection of display. Prior to or after installation, the Gallery Curator and/or the City may
inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to
ensure compliance with all criteria set forth in the Call to Artists attached hereto as Exhibit A,
and the Application and Acknowledgements Form attached hereto as Exhibit C, as well as to
ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If
the Gallery Curator or the City concludes that the display or any portion or component thereof
does not meet the criteria set forth in Exhibits A and C, does not reflect artwork as described
and depicted in the Proposal set forth in Exhibit B, or cannot be safely and/or appropriately
displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate
removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City
may require the immediate removal of such artwork from Initial Point Gallery where such
removal serves the best interest of the City.
ACCEPTANCE AGREEMENT
INITmAL PoiNT GALLERY MPLAY PAGE 2 of 6
V. DISPLAY.
A. Original artwork Artist warrants that any and all artwork provided by Artist for display in
Initial Point Gallery shall be, and is, original work conceived and created by Artist.
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery,
as City may desire for purposes of advertising, marketing, and public information. Where
practicable and to the extent of City's authority, Artist shall be acknowledged on each such
photographic reproduction to be the creator of the original subject thereof, provided that
photographic reproductions of artwork shall not be identified as or represented to be the
finished artwork.
C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for
purposes of advertising, marketing, and public information, without violation of Artist's rights
of privacy or any other rights Artist may possess under this Agreement, provided that City shall
not use Artist's logo, if any, for any purpose without the express, written permission of Artist.
D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes
of advertising, marketing, and public information, without violation of City's rights of privacy
or any other rights City may possess under this Agreement, provided that Artist shall not use
City's logo for any purpose without the express, written permission of the Mayor's Executive
Assistant.
E. Removal of artwork by City. City shall have the right to remove Artist's artwork from public
. display at any time and for any reason. Such removal may be temporary or permanent in
nature. Where such artwork is or is intended to be removed from public display for longer than
forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is
intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth
herein, this period may be shortened by City for any reason, without notice to the Artist.
F. Removal of artwork by Artist Artist shall coordinate with the Gallery Curator the removal,
replacement, and/or substitution of any and all artwork prior to such activity, whether such
activity is necessary due to the sale of a piece or for any other reason.
G. Simultaneous display. City may elect to display the work of more than one Artist or
Organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and
arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery
Curator.
VI. INDEMNIFICATION, WAIVER AND INSURANCE.
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City
and any and all of its employees, agents, volunteers, and/or elected officials from any and all
losses, claims, and judgments for damages or injury to persons or property, and from any and
all losses and expenses caused or incurred by Artist, her servants, agents, employees, guests,
and/or business invitees.
ACCEPTANCE AGREEMENT
1NPPmAL PonVT GALLERY DISPLAY PAGE 3 of 6
B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City,
is including the right of contribution for loss and damage to persons or property arising from,
growing out of, or in any way connected with or incident to Artist's performance of this
Agreement, whether such loss or damage may be attributable to known or unknown conditions,
except for liability arising out of the tortious conduct of City or its officers, agents or
employees.
C
C. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or
damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by
Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the
artwork; of the Artist's person, property, or interests; and/or of the Artist's employees or agents
shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be
required in order to protect Artist's insurable interests for its rights and obligations described
within this Agreement, including, but not limited to, liability insurance, automobile insurance,
worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial
Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage
to the artwork prepared for, transported to, transported from, installed or hung in, and/or
displayed in Initial Point Gallery.
VII. TERmmnom
A. Termination for cause. If City determines that Artist has failed to comply with any term or
condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of
this Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material
obligations under this Agreement; the other Party shall have the right to terminate the
Agreement by giving written notice to the defaulting party of its intent to terminate, and shall
specify the grounds for termination. The defaulting party shall have twenty-four (24) hours
after receipt of such notice to cure the default. If the default is not cured within such period,
this Agreement shall be terminated upon mailing of written notice of such termination by the
terminating party.
B. Termination without cause. City may immediately terminate this Agreement for any reason at
any time without prior notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist.
D. Non -waiver. A waiver of any breach or default of any provision of this Agreement shall not be
construed as a waiver of a breach of the same or any other provision hereof.
AccmANCE AGREEMENT
INrrw. Pow GAMY DisPtAY PAGE 4 of 6
VIII. GENERAL PROVISIONS.
db A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party
and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall
be interpreted or construed as creating or establishing the relationship of employer and
employee between Artist and City or between Artist and any official, agent, or employee of
City. Both pasties acknowledge that Artist is not an employee of City. Artist shall retain the
right to perform services for others during the term of this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any
and all applicable federal, state, and local laws.
0
C. Non -Discrimination. In fulfilling or exercising any right or obligation under this Agreement,
Artist shall not discriminate against any person as to race, creed, religion, sex, age, national
origin, sexual orientation or any physical, mental, or sensory disability.
D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, and whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
H. Successors and assigns. Artist shall not subcontract or assign any of Artist's obligations under
this Agreement that require or that may require her artistic talent or expertise. Artist may
subcontract or assign obligations that do not require her artistic talent or expertise. All of the
terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and
shall be binding upon, each party and their successors, assigns, legal representatives, heirs,
executors, and administrators.
I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated
in this Agreement, shall be in writing and shall be deemed communicated upon mailing by
United States Mail, addressed as follows:
ACCEYTANCE AGREEIVIENr
IMnAL Pow GAMY DisPLAY PAGE 5 of 6
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Artist:
Patricia Fennell
P.O. Box 44
Ola, Idaho 83657
(208) 584-3597
spiritbirds@earthlink.net
Gallery Curator:
Dwight Williams
Meridian Arts Commission
33 E. Broadway Ave.
Meridian, Idaho 83642
(208) 887-6473
dwight5332@q.com
ciw-
Emily Kane, Deputy City Attorney
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
(208) 898-5506
ekane@meridiancity.org
Any party may change its respective address for the purpose of this paragraph by giving written
notice of such change in the manner herein provided.
J. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the 20th day
of October, 2009.
ARTIST:
Patricia Fennell
STATE OF IDAHO )
ss:
County of }
I HEREBY CERTIFY that on this ;J! `day of ,AL6:,_L, 2009, before the undersigned, a Notary Public in the
State of Idaho, personally appeared Patricia Fennell, known to me to be the person who executed the said instrument, and
acknowledged to me that she executed the same.
IN WITNESS WHEREOF,, I have hereunto set my hand and affixed my official seat, the day and year in this
certificate first above written.
Notary Pu for Idaho
Residing at Idaho
My Commission Expires:
f,
CITY OF MERIDIAN;
Tammy erd, Mayor:a `� O
Attest.EA
_
Jaycee Wman, City ClerkI'
q�
ACCEPTANCE AGREEMENT
INITIAL POINT GALLERY DISPLAY �`'®,rl,r `�@�°� PAGE 6 of
rpr+
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Exhibit A
Meridian Commission
Call for Artists: 2009 INITIAL POINT GALLERY SERIES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for the 2009 Initial Point Gallery Series, a series of two-month
exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E.
Broadway, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet
of total wall space -60 feet on either side of a generous space, featured artists or organizations must be prepared to
fill all or half of the gallery with their works. MAC requests that artists voluntarily donate to MAC 20'! of proceeds from
works sold due to their display in Initial Point Gallery.
ELIGIBILITY:
The 2009 Initial Point Gallery Series is to be comprised solely of professional -quality, ready -to -hang, two-dimensional,
original art that is conceived and created by artists who live or work in Idaho's Treasure Valley. Artwork on paper
and/or with mats must be under glass or acrylic. No piece will be displayed which: cannot be safely hung using the
gallery's system; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the
sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general
requirements; selected artists or organizations will be asked to enter into an Acceptance Agreement with the City
setting forth specific conditions of display.
PROPOSAL REQUIREMENTS:
Artists or organizations wishing to display work in the 2009 Initial Point Gallery Series must provide the following
materials and information to MAC in order to be considered for selection.
• Completed, signed Application & Acknowledgements form;
• Biography of the artist or informational statement regarding organization;
• Letter of intent;
Up to five digital images representational of the artist/organization's work, on a CD; and
$35 gallery maintenance fee.
Details and forms are available at the City's website, http://www.merldiancity.org or by a -mail request to
mac®meridiancity.org. Materials submitted for consideration cannot be returned.
DEADLINE:
All proposals must be received by MAC by 5:00 p.m. on Friday, February 6, 2009.
SELECTION PROCESS:
The selection of art for the 2009 Initial Point Gallery Series will be made by MAC. MAC will notify a selected artist or
organization that their work has been chosen for display in Initial Point Gallery by letter sent U.S. Mail. In reviewing
eligible proposals or portfolios, the following factors will be considered:
• Quality of work;
• Appropriateness of subject and concept for a functioning government workplace;
• Consistency with City policy and community values; and
• Contribution to aesthetic and cultural atmosphere of Meridian City Hall.
RESOURCES PROVIDED UPON SELECTION:
The City of Meridian will provide selected artists/organizations with the following resources:
• Skilled, experienced volunteers to assist with hanging and taking down each piece of artwork;
• Track system for hanging art, using wires that are attached to hooks;
• Space for artist information and/or an information board; and
• Publicity of the exhibit through local media and other informational forums.
CONTACT MAC: By mail: Meridian Arts Commission
Attn: 2009 Initial Point Gallery Series
33 East Broadway
Meridian ID 83642
By a -mail: mac@meridiandty.org
Exhibit B
•
Meridian Commission
eApplication £r Acknowledgments: 2009 INITIAL POINT GALLERY SERIES
ARTIST/ORGANUR CWamsub=this;oACT INON
Check one: rm as an individual artist.
13 Isubmitting this form on behalf of an organization.
Ar st/Org. Name: arr'�i Q _ ti �.� ► I
Organizer name:
E -malt address:'
!/railing Address:
Physical Address: �
�geo a Jeca d F."St ,�0.1 o g &s.7►
Phone numbers: Day: _ M& g n Evening: ,ut& 3 rm? Cell:
APPLICATION OVERVIi:
Check one: %we propose to fill one half of Initial Point Gallery with artwork.
O I/we propose to fill the entire Initial Point Gallery with artwork.
Number of pieces: Average size of pieces: / Lst a +
AP CATION MATERIALS:
Er Completed, signed Application Et Acknowledgements Form
Vfflogiaphy of artist or informational statement regarding organization, no longer than one 8* x 11" page;
Er A letter of intent, describing:
a. Artist/Organttation's vision for and/or theme of the proposed display;
b. Number, dimensions, prices, and medium or media utilized in the works to be displayed;
c. Any publicity that the Artist/Organization plans to undertake if selected; and/or
d. Any atypical issues or challenges regarding hanging or display of the works proposed for display.
W/ Up to five digital images representational of the artist's/organization's work an a CD, resolution of 300 dpi at a
minimum size of 50", in . jpg format. Please name eath image file with artist last name or organization name and
the title of the work (e.g.: name.title. jpg). Materials submitted will not be returned. Damaged or non-carnpliant
CDs aril/or images will not be considered. Images will not be accepted via e-mail.
19' $35 gallery maintenance fee, check made payable to the Meridian Arts Commission. This fee is nonrefundable.
HANGING INFORMATION:
Initial Point Gallery Is equipped with a track system for hanging exhibits. Artwork disPlayed in the gallery will be hung
from cables using hooks, and therefore must be equipped with one D ring on the bark of the frame, or two D rings an
the side rails on the back of the frame, as illustrated below. Wires or %Mhooks may -not be used for hanging, wwdip
frames are not allowed.
one cam
E
Piewe Hanging with
Two Catrtea
• Letter of Intent
If chosen by The Meridian Arts Commission for a two month elciu'bition of half of The Initial Point
Gallery:
The theme of my exhibit of'
proximately 20 paintings will be "The Beauty and Fragility of the
Earth As Experienced in Rural Idaho.
Most of my paintings are firmed to the size of 18x24". A few are larger at 30x36". The prices range
from $300.00 to $900.00.
My painting are mainly transparent watercolor with a few a combination of transparent watercolor
and gouache.
I will hold an opening reception for family, friends, and some Idaho Watercolor Society members,
who I will contact. I will also provide a catalog of the work with titles of the work and prices.
There are no atypical issues for hanging the work.
. ('Sincerely, -
Patricia Fennell
0
Biography
Patricia Mortenson Fennell
P.O. Box 44
Ola, Idaho 83657 208-584-3597
S
Philosophy
Living close to nature is for my souL
Painting my compass. Most of my paintings come
from an emotional reaction to the h le leaaty
around me. Color and design are my points of
emphasis. Vahan and shape my undealying structim
Movement and line my melody.
Education
University of Wisconsin: BS Art Ed.
Graduate Work: Boise State University
Awards
IWS HK Holbein Award 2004
•IWS Grumbacher Award 1999
IAEA Retired Art Educator 2004-05
IPTAEducator of the Year 2003
Key Bank Corporate Purchase 2005
Artistic Statement:
17
My formative years were in the rural countryside of Wisconsin. The images of yellows and reds of
autumn and a snowy owl sitting on a fence post in a winter storm as I walked home from the one room
rural school are seared into my being. I have lived the last thirty two years in rural Idaho.
I was a public school art teacher for thirty one years, the last twenty four in Idaho.
I smarted in water color in 1979 and took workshops with Dr. Louie Pack and Gaye Hoopes. I have
since taken workshops with the Idaho Watercolor Society.
In my first entry into a juried show in 1999, I entered two from a series I did entitled "Mending the
Earth" and had both accepted. Since then rve been painting plein air and working from my photos that
are mostly taken now my home. For the past three years I have been working on a series of ice
paintings that began from an ice jam on our credk. I work with landscapes and try to capture mood and
atmosphere. I also do some figurative work, animals, and abstract expressionistic work.. I tend to
exaggerate color and emphasize texture.
®If my painting can make people appreciate the beauty and fragility of our earth I will have realized my
purpose.
Exhibit C
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is
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ACKHOWLEDGMENTS:
1, -P&W;r ;t 9.aae// , hereby acknowledge the following stipulations and agree that If my/my
organtmtion's art work is selected for display at Initial Point Gallery, such display shall occur subject to these general
terns and editions, as well as subject to other specific terms and conditions that shalt be set forth in a separate,
written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge that:
i A. Before my work will be displayed in hritial Point Gallery, l will Ise required to enter into an Acceptance
Agreement with the City of Meridian establishing the specific terms and conditions of the display of the
particular works displayed.
B. If my work H selected for display in Initial Point Galled, the City of Meridian and its agents will
exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but
cannot and will not assume liability for any loss or damage.
C. Any insurance of the art work displayed in Initial Point Gallery shall be the sole responsibility of the
artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork
displayed in Initial Point Gallery.
D. While art work displayed in Initial Point Gallery may be passively offered for sale by means of an
OW 9nformational table, board, or handout as provided or allowed by the City of Meridian, no piece
displayed in Initial Point Gallery may have a visible price tag.
JMq-- E. While it is intended that each exhibit in Initial Point Gallery will be displayed for a one- to two-month
period, this period may be shortened by the City of Meridian for any reason, without notice to the
artist or organbation.
F. The City may display the work of more than one artist or organhWon in Initial Point Gallery at any
time, at the City's sole discretion.
G. Art work submitted for display in Initial Point Gallery must be original works conceived and created
0C
by the artist (or by artist members of the arganhation) submitting this application.
P�H. Meridian City Hall is primarily a place of public business and Initial Point Gallery is,a public place. The
City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure that
City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel
welcome and comfortable. To this end, only artists and art work meeft the eligibility standards
described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be
displayed in Initial Point Gallery.
I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms anti
editions. - D
Signature: :�� o o ., Print name: RT/'ie- M. oq well
Date:
To propose an exftion in Initial Point Gallery, please submit this form, completed in full, with the required
materials and fee, via U.S. mail, to:
Meridian Arts Commission
Attn: Initial Point Gallery
33 East Broadway
Meridian ID 83642
Thank you for your interni
•
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
SCANNED
APPLICANT ITEM NO. 6B
REQUEST Acceptance Agreement with Helen Grainger Wilson for Display of Artwork in Initial
Point Gallery
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
ACCEPTANCE AGREEMENT:
DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL
This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT
GALLERY, MERIDIAN CITY HALL ("Agreement") is made this 20th day of October, 2009
("Effective Date"), by and between.the City of Meridian, a municipal corporation organized under the
laws of the State of Idaho ("City'), and Helen Grainger Wilson, an individual person whose address is
700 E. Parkway Court, Boise, Idaho ("Artist"). (City and Artist may hereinafter be collectively referred
to as "Parties.")
WHEREAS, the City desires that public art will be a component of Meridian City Hall and to
that end, the Meridian Arts Commission issued the Call to Artists attached hereto as Exhibit A, seeking
proposals for the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian
City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery');
WHEREAS, in response to the Call to Artists, Artist did submit a proposal, comprised of the
materials attached hereto as Exhibit B ("Proposal', for the display of artwork in Initial Point Gallery;
WHEREAS, on February 9, 2009, the Meridian Arts Commission ("Commission") reviewed
the responses to the Call to Artists, selected Artist's work for display based on the Proposal, and
recommended to the Meridian City Council that Artist's artwork, as depicted in the Proposal, be
displayed in initial Point Gallery;
.WHEREAS, at its regular meeting on February 10, 2009, the Meridian City Council adopted
such recommendation and directed the Commission to work with Artist to establish a display of
Artist's artwork in Initial Point Gallery; and
WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public
business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic
expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a platy
where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Artist shall personally deliver to Initial Point Gallery, on October 23, 2009, at 9:00 am., or at such
time and date as is mutually agreed-upon by the Artist and the Gallery Curator, approximately
twenty-five (25) paintings, which pieces shall substantially conform to the description of such
artwork set forth in Exhibit B hereto. Artist shall be responsible for hanging such artwork on
October 23, 2009 at the direction of the Gallery Curator, shall allow the display of such work in
Initial Point Gallery from October 23, 2009 to November 25, 2009 in accordance with the terms of
this Agreement; and shall be responsible for removal of such artwork on November 25, 2009, at
9:00 a.m., or at such time and date as is mutually agreed-upon by the Artist and the Gallery Curator.
•
ACCEPTANCE AoREmdmT
ImnAL Pow GALLERY DISPLAY
PAGE 1 of 6
• Il. COMPENSATION AND SALE OF ARTWORK.
A. No compensation. Artist shall display her artwork in Initial Point Gallery at the pleasure of the
Meridian City Council. City shall not provide compensation to Artist for services, work, and/or
any activity undertaken pursuant to or relaxed to this Agreement.
B. Sale of artwork. Artist may, at the direction of and in the manner established by the Gallery
Curator, passively offer the artwork on display in Initial Point Gallery for sale. No price shall
be displayed on or be proximate to any artwork on display in Initial Point Gallery. City
personnel shall not facilitate in any way the sale of Artist's work; any transaction related to the
sale of artwork shall be handled solely by Artist Artist acknowledges the Commission's
request that Artist voluntarily donate to the Commission twenty percent (20%) of proceeds
from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of
artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery,
provided that Artist replaces the removed piece with another piece of artwork within twenty-
four (24) hours of such removal. Artist shall coordinate the removal, replacement, and/or
substitution of any and all artwork with the Gallery Curator prior to such activity.
M.TudE OF PERFORMANCE.
Artist shall provide services described in this Agreement in a timely manner, as described herein
Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement,
18 and that the failure to timely perform any of the obligations hereunder shall constitute a default of
this Agreement.
IV. INSTALLATION.
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in initial Point Gallery or any portion or component thereof, Artisto
shall coordinate any and all such activity with the Gallery Curator.
B. Inspection of display. Prior to or atter installation, the Gallery Curator and/or the City may
inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to
ensure compliance with all criteria set forth in the Call. to Artists attached hereto as Exhibit A,
and the Application and Acknowledgements Form attached hereto as Exhibit C, as well as to
ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If
the Gallery Curator or the City concludes that the display or any portion or component thereof
does not meet the criteria set forth in Exhibits A and C, does not reflect artwork as described
and depicted in the Proposal set forth in Exhibit B, or cannot be safely and/or appropriately
displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate
removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City
may require the immediate removal of such artwork from Initial Point Gallery where such
removal serves the best interest of the City.
ACCEPTANCE AGRBBAtT
INmAL PoiNT GALLERY DISPLAY PAGE 2 of 6
• V. DISPLAY.
A. Original artwork. Artist warrants that any and all artwork provided by Artist for display in
Initial Point Gallery shall be, and is, original work conceived and created by Artist.
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery,
as City may desire for purposes of advertising, marketing, and public information. When
practicable and to the extent of City's authority, Artist shall be acknowledged on each such
photographic reproduction to be the creator of the original subject thereof, provided that
photographic reproductions of artwork shall not be identified as or represented to be the
finished artwork.
C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for
purposes of advertising, marketing, and public information, without violation of Artist's rights
of privacy or any other rights Artist may possess under this Agreement, provided that City shall
not use Artist's logo, if any, for any purpose without the express, written permission of Artist.
D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes
of advertising, marketing, and public information, without violation of City's rights of privacy
or any other rights City may possess under this Agreement, provided that Artist shall not use
City's logo for any purpose without the express, written permission of the Mayor's Executive
Assistant.
• E. Removal of artwork by City. City shall have the right to remove Artist's artwork from public
display at any time and for any reason. Such removal may be temporary or permanent in
nature. Where such artwork is or is intended to be removed from public display for longer than
forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is
intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth
herein, this period may be shortened by City for any reason, without notice to the Artist.
.0
F. Removal of artwork by Artist. Artist shall coordinate with the Gallery Curator the removal,
replacement, and/or substitution of any and all artwork prior to such activity, whether such
activity is necessary due to the sale of a piece or for any other reason.
G. Simultaneous display. City may elect to display the work of more thaw one Artist or
Organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and
arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery
Curator.
VI. INDEMNIFICATION, WAIVER. AND INSURANCE.
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City
and any and all of its employees, agents, volunteers, and/or elected officials from any and all
losses, claims, and judgments for damages or injury to persons or property, and from any and
all losses and expenses caused or incurred by Artist, her servants, agents, employees, guests,
and/or business invitees.
ACCEPTANCE AGRE DAMT
INr UL POMT GALLERY DWLAY PAcm 3 of 6
® B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising from,
growing out of, or in any way connected with or incident to Artist's performance of this
Agreement, whether such loss or damage may be attributable to known or unknown conditions,
except for liability arising out of the tortious conduct of City or its officers, agents or
employees.
C. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or
damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by
Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the
artwork; of the Artist's person, property, or interests; and/or of the Artist's employees or agents
shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be
required in order to protect Artist's insurable interests for its rights and obligations described
within this Agreement, including, but not limited to, liability insurance, automobile insurance,
worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial
Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage
to the artwork prepared for, transported to, transported from, installed or hung in, and/or
displayed in Initial Point Gallery.
VII. TzRmcmnox
A. Termination for cause. If City determines that Artist has failed to comply with any term or
• condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of
this Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in iiaud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material
obligations under this Agreement; the other Party shall have the right to terminate the
Agreement by giving written notice to the defaulting party of its intent to terminate, and shall
specify the grounds for termination. The defaulting party shall have twenty-four (24) hours o
after receipt of such notice to cure the default. If the default is not cured within such period,
this Agreement shall be terminated upon mailing of written notice of such termination by the
terminating party.
•
B. Termination without cause. City may immediately terminate this Agreement for any reason at
any time without prior notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist.
D. Non -waiver. A waiver of any breach or default of any provision of this Agreement shall not be
construed as a waiver of a breach of the same or any other provision hereof.
ACCEPTANCE AQREEIVMT
INnux Powr GALLERY DISPLAY PAGE 4 of 6
0 VIII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party
and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall
be interpreted or construed as creating or establishing the relationship of employer and
employee between Artist and City or between Artist and any official, agent, or employee of
City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the
right to perform services for others during the term of this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any
and all applicable federal, state, and local laws.
C. Non -Discrimination. In fulfilling or exercising any right or obligation under this Agreement,
Artist shall not discriminate against any person as to race, creed, religion, sex, age, national
origin, sexual orientation or any physical, mental, or sensory disability.
D. Entire Agreement This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, and whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
. interpretation, performance and enforcemenf of this Agreement. Venue shall be in the courts of
Ada. County, Idaho.
F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
IH. Successors and assigns. Artist shall not subcontract or assign any of Artist's obligations under
this Agreement that require or that may require her artistic talent or expertise. Artist may
subcontract or assign obligations that do not require her artistic talent or expertise. All of the
terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and
shall be binding upon, each party and their successors, assigns, legal representatives, heirs,
executors, and administrators.
I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated
in this Agreement, shall be in writing and shall be deemed communicated upon mailing by
United States Mail, addressed as follows:
0
ACCEPTANCE AGREEMENT
INITIAL POINT GALLERY DISPLAY PAGE 5 of 6
Artist: Gallery Curator: City:
Helen Grainger Wilson Dwight Williams Emily Kane, Deputy City Attorney
• 700 E. Parkway Court Meridian Arts Commission City of Meridian
Boise, Idaho 83706 33 E. Broadway Ave. 33 E. Broadway Ave.
(208) 3444344 Meridian, Idaho 83642 Meridian, Idaho 83642
(208} 887-6473 (208) 898-5506
t S c, ,) cpt - tCcsylwightS332@q.com ekane@meridiancity.org
Any party may change its respective address for the purpose of this paragraph by giving written
notice of such change in the manner herein provided.
J. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the 20th day
of October, 2009.
ARTIST:
s8 t�.d
Helen Grainger Wilson
STATE OF IDAHO }
ss:
County o
I HEREBY CERTIFY that on this LL1t day of , 2009, before the undersigned, a Notary Public in the
State of Idaho, personally appeared Helen Grainger Wilson, known to me to be the person who executed the said
instrument, and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, 1 -have hereunto set my hand and affixed my official seal, the day and year in this
certificate first above written. ••.••...
VL
Notary blic for Idaho
Residing at 1'r,rA- , Idaho
My Commission Expires:
CITY OF MERIDIAN:
BY:
Tammy de rd, Mayor D�
Attest: _ SEAL
Jaycee Mman., City Clerk
ACCEPTANCE AGREEMENT
INITIAL. POINT GALLERY DISPLAY o�00
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PAGE 6 of 6
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Exhibit A
Meridian 1 Commission
Call for Artists: 2009 INITIAL POINT GALLERY SERIES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for the 2009 Initial Point Gallery Series, a series of two-month
exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E.
Broadway, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet
of total wall space -60 feet on either side of a generous space; featured artists or organizations must be prepared to
fill all or half of the gallery with their works. MAC requests that artists voluntarily donate to MAC 20% of proceeds from
works sold due to their display in Initial Point Gallery.
ELIGIBILITY:
The 2009 Initial Point Gallery Series is to be comprised solely of professional -quality, ready -to -hang, two-dimensional,
original art that is conceived and created by artists who live or work in Idaho's Treasure Valley. Artwork on paper
and/or with mats must be under glass or acrylic. No piece will be displayed which: cannot be safely hung using the
gallery's system; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the
sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general
requirements; selected artists or organizations will be asked to enter into an Acceptance Agreement with the City
setting forth specific conditions of display.
PROPOSAL REQUIREMENTS:
Artists or organizations wishing to display work In the 2009 Initial Point Gallery Series must provide the following
materials and information to MAC in order to be considered for selection.
• Completed, signed Application It Acknowledgements form;
• Biography of the artist or informational statement regarding organization;
Letter of intent;
Up to five digital images representational of the artist/organization's work, on a CD; and
$35 gallery maintenance fee.
Details and forms are available at the City's website, http://www.merldiandty.org or by e-mail request to
mac@meridiancity.org. Materials submitted for consideration cannot be returned.
DEADLINE:
All proposals must be received by MAC by 5:00 p.m. on Friday, February 6, 2009.
SELECTION PROCESS:
The selection of art for the 2009 Initial Point Gallery Series will be made by MAC. MAC will notify a selected artist or
organization that their work has been chosen for display in Initial Point Gallery by letter sent U.S. Mail. In reviewing
eligible proposals or portfolios, the following factors will be considered:
• Quality of work;
Appropriateness of subject and concept for a functioning government workplace;
Consistency with City policy and community values; and
Contribution to aesthetic and cultural atmosphere of Meridian City Hall.
RESOURCES PROVIDED UPON SELECTION:
The City of Meridian will provide selected artists/organizations with the following resources:
• Skilled, experienced volunteers to assist with hanging and taking down each piece of artwork;
• Track system for hanging art, using wires that are attached to hooks;
• Space for artist information and/or an information board; and
• Publicity of the exhibit through local media and other Informational forums.
CONTACT MAC: By mail:
is By e-mail:
Meridian Arts Commission
Attn: 2009 Initial Point Gallery Series
33 East Broadway
Meridian ID 83642
macomerldiandty.org
•
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Exhibit B
•
Application -lir Acknowledgments: 2009 INITIAL POINT
GALLERY SERIES
ARTISTIORGANiZER CONTACT INFORMATION:
Check one: It 1 am submitting this torn as an individual artist.
O 1 am submitting this form on behalf of an organization.
Artist/Org. Name: -Qrni n®t r W j W n
Mailing Address:
Physical Address: g� atnFr
Phone numbers: Day: 241-1 4!f - 439_yEvening: S��ne CeU: S
�f Iloia�-
APPUCATION OVERVIEW:
Check one:0 I/we propose to fill one half of Initial Point Gallery with artwork.
e� l7 I/we propose to flit the entire Initial Point Gallery with rk.
Number of pieces: 4.Average size of pieces: ya ws°
APPUC4TION MATERI- 1 er� rt ed witi.l� I �vinyIn norgwtir S60kirn
Completed, sign Application Acknowledgementt Form i%t
2 Biography of artist or informational statement regarding organtzation, no longer than one
8% x 11" page;
3 A letter of intent, describing:
• Artist/Organization's Mon for and/or theme of the exhibition;
• Number, dimensions, prices, and medium or media utilized in the works to be
displayed;
Any publicity that the Artist/Organization plans to undertake if selected; and/or
• Any atypical issues or challenges regarding hanging or display of the works proposed for
display.
4 U to five di Ital ima representation of the artist's/organization's work on a CD,
resolution of 3W pb at a minimum size of 5x7", in . Jpg format. Please name each image
file with artist last name or organization name and the We of the work (e.g.:
name.title40- Materials submitted will not be returned. Damaged or non-compliant CDs
and/or images will not be considered.
5 $35 gallery maintenance fee; check made payable to the Meridian Arts commisslon. This
fee is nonrefundable.
' .0
HANGING INFORMATION.-
Initial
NFORMATION:
Initial Point Gallery is equipped with a track system for hanging exhibits.. Artwork displayed in
Meridian Arts Commission
2009 Initial Point Gallery Series
Helen Grainger Wilson
Biographical Statement
Born and raised in Alberta and having traveled on four continents, I still delight in
discovering Idaho's expanses and secret niches, some of which 1 express in my
artwork.
As a Merit Member of the Idaho Watercolor Society and signature member of the
Plein Air Painters of Idaho, I use watercolors, oils, acrylics, and inks to convey
some small aspect of Idaho's marvelous natural and cultural environments, and
frequently their interactions.
As a Teaching Artist (Rostered Artist) with the Idaho Commission on the Arts, I
have worked as an artist in residence in 15 schools throughout rural Idaho,
teaching thousands of students (grades K-1 2), their teachers, and community
members art appreciation, history, drawing, painting, and clay artwork. I also
volunteer to teach art classes to girl scouts and others.
Additionally, I work as an artist in residence in Alaska through Alaska's Artist in
• Schools program. My most recent residency, last May, was at an elementary
school on Kodiak Island, Alaska. There I encouraged hundreds of children of
Alaska Native and/or Russian heritage to appreciate and expand their traditional
artistic cultures through painting and drawing. I encourage students to express
themselves creatively and meaningfully.
As a signature member of the Plein Air Painters of Idaho, I enjoy on-site painting
(not always weather permitting, either). �, t
a
Before turning much of my attention to creating and teaching art, I taught
elementary school in Boise for a dozen years and helped raise our family.
Happily, many of my favorite art activities now include painting with our three
young grandchildren. A foundation for creating and teaching art and appreciating
nature and cultures lies in my university education: Master of Arts degrees in art
and elementary education, and Bachelor of Arts degrees in sociology and art.
Two quotations that continually influence my artwork and life are the following:
We need the tonic of wildness ... and nature.
Henry David Thoreau
".4 wishes away from the soul the dust of everyday life.
i Pablo Picasso
Helen Grainer Wilson
Teaching Artist
RTS
700 E. Parkway Court
Boise, ID 83708 ,
(208) 344-4344 i
hgwilson@boisecentennet
Meridian Arts Commission
2009 Initial Point Gallery Series
Helen Grainger Wilson
Letter of Intent
Possible Visions and Themes
I envision three possibilities for displaying my artwork:
1 Displaying several of my paintings while sharing with other artists a theme
of Idaho's natural environment'. The final choice of my art (oils, water-
colors, acrylics, ink drawings) could be made from as many as 25 suitable
pieces in order to fit the theme and space available, etc. Most of my
paintings are representational and considered realistic, but with a strong
consideration of underlying design and composition. Some of my
paintings are abstracted realism.**
2 Displaying a much larger selection of my artwork in a solo retrospective
exhibit (dating over the past two decades) with a theme of Idaho's natural
environment
3 Displaying a large selection of my artwork in a solo retrospective, as in
#2, but with the addition of some of my three-dimensional, hand built or
wheel thrown, incised porcelain clay artwork (once you acquire secure
display cases). The theme would remain Idaho's natural environment
Of course, my clay artwork would have to be juried on its own merit, but I
might mention that it was for my clay work that I was initially juried as a
rostered artist with the Idaho Commission on the Arts. (After I could no
longer work with clay for medical reasons, I was later juried a rostered
artist based on my paintings.) 0
Qv
*Themes:
"Idaho's Natural Environment: North, South, East and West" would be a suitable
theme for most of my artwork. Since moving to Idaho in 1965, I have lived in
eastern, northern, and southwestern Idaho (Boise) and have constantly
expressed my appreciation of the state's beauty in visual artwork.
(Accompanying my geologist husband who thrives on hiking, backpacking,
canoeing, and rafting into remote regions has expanded my horizons
considerablyl)
** Influenced by my background in sociology and anthropology, in some of my
favorite artwork I combine elements of the natural environment with appropriate
cultural environments. I call such paintings my Two Worlds artwork. For example,
in one watercolor painting I used photographs I took while backpacking in the
remote Bighorn Crags region of central Idaho to inspire a bold, abstracted Image.
In it I morphed a grouping of massive boulders suggestive of a woman's form
wrapped in a blanket. Because the region was home to the Lemhi Shoshoni
0 (MIson, con't)
tribe, I tried to respectfully invoke an essence of the traditional people and the
majesty of their land. To depict the searing summer heat of the region
employed hot colons --yellows and oranges with touches of their complements
and neutrals—to convey the spirit I continue to experience.
Artwork to be Displayed
Basically, my artwork falls into the "average" range in Idaho: subject matter
(mostly nature); size (11 "x14",18°x24", 20"x30'; price ($300 - $950); mostly
watercolors, but with about one-third oil paintings and a few acrylic paintings, ink
drawings and washes. Any number, up to about 25 pieces of artwork, could be
selected for an exhibit, with enough variety to choose from for an interesting
grouping. All my artwork is suitable to family viewing and is easily displayed.
Please note: The five digital images on the CD were selected expediently from
the Plein Air Painters of Idaho website and do not represent my broader styles
and Interpretations (which 1 generally consider more interesting). I'm not techno-
savvy but will probably have a webs(te set up soon.
Publicity
If selected, I would tap into the emall/mailing routes available to members of
Idaho Watercolor Society, Plein Air Painters of Idaho, and teaching artists with
the Idaho Commission on the Arts.
Atypical Suggestion
Would it be possible to enable exhibiting artists to include a brief statement or
selected quotation with each piece of artwork? A combination of the visual and
literary arts can be an enriching experience for all.
Thank you for what you are doing for the visual arts In the reglonl
Your wonderful venue obviously Isn't the result of happenstance.
n
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3slmon-M Road Ketdwm.JPG RhW. M
•
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•
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ACIWOWUWC*EM-
agree
that if MOM ttan•s art work selected for d� �$ io�� ��`t� �
display shag oee un' subject to these general terms and ��Y at Initial Paint Gallery, such
speCiflC teens and c�andttions that shaft be set forth in Conditions, as welt as subject to otiresr
Agreement between myself and the C of Me MIM I ' written �
�y �iflwUy aeknowterdge that;
A. Before my work wiU be displayed in Initial Paint Gallery, I will be required to
enter into an AscephM
WYK Agreement with the City of Meridian establishing the, specific terms and
conditions of the display of the
Particular works displayed.
IL if my work is selected for display in Initial Paint Gallery, the City of Mbrtdlan
and its agents wUl
MM exercise professional care in handling and am" all artwork displayed in
Inial Point Ganey, but 0.
cannot and will not assume liability for any los$ or damage.
C. Any insurance of the art work displayed in Initial, Point GaUery "U be the sole
� ns6flity of the
artist. The City of Meridian shall not provide insurance to mm toss, deft, or
damage of artwork
displayed in initial Point Gallery.ILEO
D. .WMIe art work displayed in Initial Point Gallery may be paalvely offered for
sale by means of an
°rte informational table, board, or handout as provided or allowed by the City of
#Wrldian, no piece
disptayed in Initial Paint Gallery may have a visible price tag.
E. While it is intended that sI
for a erre- to two-month ch exhg* in Initial Point Gallery WM be displayed
MM period, this period may be slwrtened by the City of Meridian for
without notice to the any reason,
artist.
F. The City may display the work of more than•one artist 1n Initial Point Gallery at
any time, at the City's
sale discretion.
G. Art work submitted for display In'
Initial, Point Gaitery must be original works
conceived and created
on" by the artist (or by artist members of the oryani
appikation. Yati�) � this
H. Meddlan City Han is primarily a place: of P bu Press and Initial Point Gallery
a Public Place. The
elm . City seeks to ercar W artistic mon and FMc dtat
simuttareo�y ers<rre first ogue, but must
0
Zt
• City Hatt is a place where clWAN6 employees, and visitors of diverse ages and
Perspectives feel wdcone and comfortable. To this end, only artists and art
work meeting the eUINIty standards descrUd fn the CaU for Artists and
following the terms set forth fn the Acceptance Agreement, 3MU be displayed
In hnitat Pofnt GaUery.
1 do advhowledge and understand each and aU of the fon rig SUPulations and do agree to
threes general terms and c[[ondid ms.
S%natue: skdrtc�Lt, Print name:
Gate: 30 , =09
'TO ProPose an ehdMton in Instal Point GdWy, phease submit tft fwm, completed fn fuU,
: yM the required materials, as foUom
Via U.S. Mail:
Meridian Arts Commission
Afro: initial Point Gallery
333 Eat Broadway
A%ridian ID 63642
Thank you for your U>brest!
f ,
•
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0
MERIDIAN CITY COUNCIL MEETING
APPLICANT
October 20, 2009
ITEM NO. 6C
REQUEST Agreement for Massage Therapy Services with Kristy Sweeney
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CANWD
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
AGREEMENT
FOR
MASSAGE THERAPY SERVICES
THIS AGREEMENT FOR MASSAGE THERAPY SERVICES is made this
day of , 2009, and entered into by and between the
City of Meridian, a rhunicipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian,
Idaho 83642, and Kristy Swinney, hereinafter referred to as "CONSULTANT",
whose business address is 1517 Euclid Avenue, Boise, ID 83706.
INTRODUCTION
WHEREAS, the City has a need for services involving Massage
Therapy Services; and
WHEREAS, the Consultant is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises,
covenants, terms and conditions hereinafter contained, the parties agree as
. follows:
TERMS AND CONDITIONS
1. Scope of Services:
1.1 CONSULTANT shall perform and furnish to the City upon
execution of this Agreement and receipt of the City's written notice
to proceed, all services, and comply in all respects, as specified
below and in Exhibit A:
MASSAGE THERAPY SERVICES
1.2 All documents, drawings and written work product prepared
or produced by the Consultant under this Agreement, including
without limitation electronic data files, are the property of the
Consultant; provided, however, the City shall have the right to
reproduce, publish and use all such work, or any part thereof, in
any manner and for any purposes whatsoever and to authorize
others to do so.
1.3 The Consultant shall provide services and work under this
• Agreement consistent with the requirements and standards
established by applicable federal, state and city laws, ordinances,
Page 1 of 5
regulations and resolutions. The Consultant represents and
warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or
professions that are used in performance of this Agreement and
that are in effect at the time of performance of this Agreement.
2. Consideration: The Consultant shall be compensated on a time
and Materials basis as provided in Exhibit B" below, for full and
complete compensation under this agreement. The City will not
withhold any Federal or State income taxes or Social Security Tax
from any payment made by City to Consultant under the terms and
conditions of this Agreement.
3. Time of Performance: This agreement shall become effective
upon execution by both parties, and shall expire upon completion
of the agreed upon services unless sooner terminated as provided
below or unless some other method or time of termination is listed
in Exhibit A. This Agreement shall terminate automatically on the
occurrence of (a) bankruptcy or insolvency of either party, or (b)
sale of Consultants business.
• 4. Independent Contractor. In all matters pertaining to this
agreement, CONSULTANT shall be acting as an independent
contractor, and neither CONSULTANT nor any officer, employee or
agent of CONSULTANT will be deemed an employee of CITY.
5. Notices: Any and all notices required to be given by either of the
parties hereto, unless otherwise stated in this agreement, shall be
in writing and be deemed communicated when mailed in the United
States mail, certified, return receipt requested, addressed as
follows:
City of Meridian
Human Resources
33 E. Broadway Avenue
Meridian, Idaho 83642
Kristy Swinney
1517 Euclid Avenue
Boise, ID 83706
Either party may change their address for the purpose of this
paragraph by giving written notice of such change to the other in
the manner herein provided.
Page 2 of 5
6. Attorney Fees: Should any litigation be commenced between the
parties hereto concerning this Agreement, the prevailing party shall
be entitled, in addition to any other relief as may be granted, to
court costs and reasonable attomeys' fees as determined by a
Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any
default, termination or forfeiture of this Agreement.
7. Time Is of the Essence: The parties hereto acknowledge and
agree that time is strictly of the essence with respect to each and
every term, condition and provision hereof, and that the failure to
timely perform any of the obligations hereunder shall constitute a
breach of, and a default under, this Agreement by the party so
failing to perform.
8. Assignment: It is expressly agreed and understood by the parties
hereto, that CONSULTANT shall not have the right to assign,
transfer, hypothecate or sell any of its rights under this Agreement
except upon the prior express written consent of CITY.
9. Discrimination Prohibited: In performing the Services required
herein, CONSULTANT shall not unlawfully discriminate in violation
iof any federal, state or local law, rule or regulation against any
person on the basis of race, color, religion, sex, national origin or
ancestry, age or disability.
10. Reports and Information: At such times and in such forms as the
CITY may require, there shall be furnished to the CITY such
statements, records, reports, data and information as the CITY may
request pertaining to matters covered by this Agreement.
11. Publication, Reproduction and Use of Material: No material
produced in whole or in part under this Agreement shall be subject
to copyright in the United States or in any other country. The CITY
shall have unrestricted authority to publish, disclose and otherwise
use, in whole or in part, any reports, data or other materials
prepared under this Agreement.
12. Compliance with Laws: In performing the scope of services
required hereunder, CONSULTANT shall comply with all applicable
laws, ordinances, and codes of Federal, State, and local
governments.
• 13. Changes: The CITY may, from time to time, request changes in
the Scope of Services to be performed hereunder. Such changes,
Page 3of5
including any increase or decrease in the amount of
CONSULTANT'S compensation, which are mutually agreed upon
by and between the CITY and CONSULTANT, shall be
incorporated in written amendments to this Agreement.
14. Termination: If, through any cause, CONSULTANT, its officers,
employees, or agents fails to fulfill in a timely and proper manner its
obligations under this Agreement, violates any of the covenants,
agreements, or stipulations of this Agreement, falsifies any record
or document required to be prepared under this agreement,
engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, or if the City Council determines that
termination of this Agreement is in the best interest of CITY, the
CITY shall thereupon have the right to terminate this Agreement by
giving written notice to CONSULTANT of such termination and
specifying the effective date thereof at least fifteen (15) days before
the effective date of such termination. CONSULTANT may
terminate this agreement at any time by giving at least sixty (60)
days notice to CITY.
In the event of any termination of this Agreement, all finished or
• unfinished documents, data, and reports prepared by
CONSULTANT under this Agreement shall, at the option of the
CITY, become its property, and CONSULTANT shall be entitled to
receive just and equitable compensation for any work satisfactorily
complete hereunder.
Notwithstanding the above, CONSULTANT shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of
any breach of this Agreement by CONSULTANT, and the CITY
may withhold any payments to CONSULTANT for the purposes of
set-off until such time as the exact amount of damages due the
CITY from CONSULTANT is determined. This provision shall
survive the termination of this agreement and shall not relieve
CONSULTANT of its liability to the CITY for damages.
15. Construction and Severability: If any part of this Agreement is
held to be invalid or unenforceable, such holding will not affect the
validity or enforceability of any other part of this Agreement so long
as the remainder of the Agreement is reasonably capable of
completion.
16. Advice of Attorney: Each party warrants and represents that in
executing this Agreement, it has received independent legal advice
from Ws attorney's or the opportunity to seek such advice.
Page 4 of 5
•
17. Entire Agreement: This Agreement contains the entire agreement
of the parties and supersedes any and all other agreements or
understandings, oral of written, whether previous to the execution
hereof or contemporaneous herewith.
18. Applicable Law: This Agreement shall be governed by and
construed and enforced in accordance with the laws of the State of
Idaho, and the ordinances of the City of Meridian.
19. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
BY:;
TAMMY de WE RD, MAYOR
Attest:
JAYCI39 L. HOLMAN, CITY CLER-kIS119AL_
4"T IS , .2► ���
�s 0
Approved as to Form
CITY ATTORNEY
•
Page 5 of 5
0 EXHIBIT A
SCOPE OF SERVICES
Duties:
Massage Therapist will perform duties one day per month with the option to add
additional day if required, unless otherwise specified and mutually agreed upon
by both parties
Massage Therapist duties to be performed during the hours of 10:00 a.m. and
2:00 p.m., unless otherwise specified and mutually agreed upon by both parties
Massage Therapist duties to be performed on the 3`d Floor of Meridian City Hall
in the Human Resources Department, unless otherwise specified and mutually
0 agreed upon by both parties.
•
Compensation:
$12.00 per person for each 15 minute massage.
Exhibit A
0
•
0
SCANNED
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 6D
REQUEST PSA for Energy Efficienty Conservation Strategy with HDR, Inc. for Not to Exceed
Amount of $48,800.00
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Date:
COMMENTS
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
AGREEMENT
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 15th
day of October , 2009, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and HDR
Engineering, Inc.. hereinafter referred to as "ENGINEER", whose business address is
412 E. Parkcenter Blvd., Suite 100. Boise, ID 83706.
INTRODUCTION
Whereas, the City has a need for services involving Development of an
Enerav Efficiency and Conservation Strat= for the DOE EECBG; and
WHEREAS, the Engineer is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Services:
1.1 ENGINEER shall perform and fumish to the City upon execution of
this Agreement and receipt of the City's written notice to proceed, all
services, and comply in all respects, as specified In the document titled
'Scope of Services" a copy of which is attached hereto as Attachment "A"
and incorporated herein by this reference, together with any amendments
that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Engineer under this Agreement, including without
limitation electronic data flies, are the property of the Engineer, provided ,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. If any such work Is
copyrightable, the Engineer may copyright the same, except that, as to
0 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 1 of 14
• any work which is copyrighted by the Engineer, the City reserves a
royalty -free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
1.3 The Engineer shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions. The
Engineer represents and warrants that it will perform its work in
accordance with generally accepted industry standards and practices for
the profession or professions that are used in performance of this
Agreement and that are in effect at the time of performance of this
Agreement.
1.4 Services and work provide by the engineer at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Engineer shall be compensated on a Time & materials basis
as provided In Attachment 8 "Payment Schedule! attached hereto and by
reference made a part hereof for a Not -To -Exceed amount $48,800.00.
2.2 The Engineer shall provide the City with a monthly statement, as
services warrant, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Engineer under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Engineer.
2.3 Except as expressly provided in this Agreement, Engineer shall not
be entitled to no receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including , but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Engineer shall not be entitled by virtue of this Agreement to consideration
In the form of overtime, health insurance benefits, retirement benefits,
paid holidays or other paid leaves of absence of any type or kind
whatsoever.
. DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 2 of 14
0 3. Time of Performance:
U
This agreement shall become effective upon execution by both parties,
and shall expire upon completion of the agreed upon services, January
15, 2010 or unless sooner terminated as provided below or unless some
other method or time of termination is listed in Attachment A. This
Agreement shall terminate automatically on the occurrence of (a)
bankruptcy or insolvency of either party, or (b) sale of Engineers business.
4. Independent Contractor.
4.1 In all matters pertaining to this agreement, ENGINEER shall be
acting as an independent contractor, and neither ENGINEER nor any
officer, employee or agent of ENGINEER will be deemed an employee of
CITY. Except as expressly provided In Attachment A, Engineer has no
authority or responsibility to exercise any rights or power vested in the
City. The selection and designation of the personnel of the CITY In the
performance of this agreement shall be made by the CITY.
4.2 Engineer shall determine the method, details and means of
performing the work and services to be provided by Engineer under this
Agreement. Engineer shall be responsible to City only for the
requirements and results specified In this Agreement and, except as
expressly provided In this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Engineer in
fulfillment of this Agreement.
5. Indemnification and Insurance:
ENGINEER shall Indemnify and save and hold harmless CITY from and
for any and all losses, claims, actions, judgments for damages, or Injury to
persons or property and losses and expenses and other costs Including
litigation costs and reasonable attorney's feces, arising out of, resulting
from, or in connection with the negligent acts and or errors or omissions
by the ENGINEER, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortious conduct
of ENGINEER or Its employees.
CITY shall indemnify and save and hold harmless ENGINEER from and
for any and all losses, claims, actions, judgments for damages, or injury to
persons or property and losses and expenses and other costs including
litigation costs and attorneys fees to the proportionate extent, arising out
DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 3 of 14
of, resulting from, or in connection with the negligent acts and/or errors or
omissions by the CITY, its servants, agents, officers, employees, guests,
and business invitees, and not caused by or arising out of the tortlous
conduct of CITY or its employees.
ENGINEER shall maintain, and specifically agrees that it will maintain,
throughout the term of this Agreement, liability insurance, in which the
CITY shall be named an additional insured in the minimum amounts as
follow: General Liability One Million Dollars ($1,000,000) per incident or
occurrence, Professional Liability / Professional errors and omissions
One Million Dollars ($1,000,000) aggregate, Automobile Liability
Insurance One Million Dollars ($1,000,000) per incident or occurrence and
Workers' Compensation Insurance, in the statutory limits as required by
law.. The limits of insurance shall not be deemed a limitation of the
covenants to Indemnify and save and hold harmless CITY; and If CITY
becomes liable for an amount in excess of the Insurance limits, herein
provided, ENGINEER covenants and agrees to indemnify and save and
hold harmless CITY from and for all such losses, claims, actions, or
judgments for damages or injury to persons or property and other costs,
including litigation costs and attomeys' fees, arising out of, resulting from ,
or in connection with the performance of this Agreement by the Engineer
or Engineer's officers, employs, agents, representatives or subcontractors
. and resulting in or attributable to personal Injury, death, or damage or
destruction to tangible or Intangible properly, including use of.
ENGINEER shall provide CITY with a Certificate of Insurance, or other
proof of insurance evidencing ENGINEER'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Engineer begins performance
of Its obligations under this Agreement. In the event the Insurance
minimums are changed, ENGINEER shall immediately submit proof of
compliance with the changed limits. Evidence of all insurance shall be
submitted to the City Purchasing Agent with a copy to Meridian City
Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
6. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed In the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Agent
33 E. Broadway Avenue
Meridian, Idaho 83642
0 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 4 of 14
HDR Engineering, Inc.
Attn: Miguel Gaddi, Prosect Manager
412 E. Parkcenter Blvd., Suite 100
Boise, I D 83706
(208) 387-7000
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
7. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
8. Time Is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
aunder, this Agreement by the party so falling to perform.
9. Assignment: It is expressly agreed and understood by the parties
hereto, that ENGINEER shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
10. Discrimination Prohibited: In performing the Services required herein,
ENGINEER shall not unlawfully discriminate in violation of any federal,
state or local law, rule or regulation against any person on the basis of
race, color, religion, sex, national origin or ancestry, age or disabirdy.
11. Reports and Information:
11.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
Information as the CITY may request pertaining to matters covered by this
Agreement.
11.2 Engineer shall maintain all writings, documents and records
prepared or compiled In connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
is DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY - page 5 of 14
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
12. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of ENGINEER'S records with respect to all
matters covered by this Agreement. ENGINEER shall permit the CITY to
audit, examine, and make excerpts or transcripts from such records, and
to make audits of all contracts, invoices, materials, payrolls, records of
personnel, conditions of employment and other data relating to all matters
covered by this Agreement
13. Publication, Reproduction and Use of Material No material produced
in whole or in part under this Agreement shall be subject to copyright In
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
14. Compliance with Laws: In performing the scope of services required
hereunder, ENGINEER shall comply with all applicable laws, ordinances,
and odes of Federal, State, and local governments.
15. Changes: The CITY may, from time to time, request changes in the
Scope of Services to be performed hereunder. Such changes, including
any increase or decrease in the amount of ENGINEER'S compensation,
which are mutually agreed upon by and between the CITY and
ENGINEER, or time to complete shall be incorporated in written
amendments to this Agreement.
16. Termination: If, through any cause, ENGINEER, its officers, employees,
or agents fails to fulfill In a timely and proper manner its obligations under
this Agreement, violates any of the covenants, agreements, or stipulations
of this Agreement, falsifies any record or document required to be
prepared under this agreement, engages in fraud, dishonesty, or any
other act of misconduct in the performance of this contract, or if the City
Council determines that termination of this Agreement is in the best
Interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to ENGINEER of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. ENGINEER may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
0 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 6 of 14
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by ENGINEER under
this Agreement shall, at the option of the CITY, become its property, and
ENGINEER shall be entitled to receive just and equitable compensation
for any work satisfactorily complete hereunder.
Notwithstanding the above, ENGINEER shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of
this Agreement by ENGINEER, and the CITY may withhold any payments
to ENGINEER for the purposes of set-off until such time as the exact
amount of damages due the CITY from ENGINEER is determined. This
provision shall survive the termination of this agreement and shall not
relieve ENGINEER of its liability to the CITY for damages.
17. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
18. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
it's attorney's or the opportunity to seek such advice.
19. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
20. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
21. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
HDR ENGINEERING, INC.
BY
TAM"d d WEERD, MAYOR BY:r,���
Approved by City Council:_ I D -;Z o — 09
DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 7 of 14
*Attest:
� i A . - �n4�
JAYCE6 HOLMAN, CITY CLERK
o
BEAL
,cb �o `r'
Approved as to Content ''���01
BY: E
KEITH WA TS, PURCHASING AGENT
Dated: JO --2 1— 0
Approved as to Form
0CITY ATTORNEY
Approval
: Pete Friedman
TITLE: Planning Manager
Dated: ic..Z. o 41
9 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 8 of 14
r�
u
Attachment A
SCOPE OF SERVICES
Task 1
Identification of policy objectives and potential projects to comprise a City of
Meridian Energy Strategy.
HDR will assist city staff in indentifying objectives for an ongoing energy strategy that
would assist city council in project and program prioritization. HDR will facilitate a
brainstorming session with city staff and key stakeholders to identify a wide array of
potential projects for high level assessment.
Deliverables
List of policy objectives.
List of potential projects and relationship to policy objectives.
Ass"mptions
The City of Meridian will coordinate brainstorming session and invite appropriate
stakeholders. The session will last 3 hours and up to 3 HDR staff will attend.
Task 2
Preliminary high level assessment of potential projects.
HDR will conduct a preliminary assessment of the potential projects and programs
based on the main criteria developed by the US Department of Energy and the
objectives Identified by the City in task 1.
Deliverables
Draft and Final Projects Matrix (excel) with High — Medium — Low scoring
Assumptions
Up to 25 potential projects will be assessed.
One 2 hour meeting (3 HDR staff) will be conducted for matrix review.
Two draft submittals will be sent to the City for review before final matrix is created. The
City will compile all comments from different departments and stakeholders and send to
HDR for revisions.
9 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 9 of 14
0 Task 3
Presentation of objectives and potential projects and programs to City Council
for Inclusion In the Energy Efficiency and Conservation Strategy (EELS).
HDR will assist city staff in presenting goals and project assessment matrix to city
council.
Deliverables
PowerPoint Presentation
Assumptions
Two meetings (2 hours each) with city staff to prepare presentation.
Attendance of city council session by 3 HDR staff.
Task 4
Refined assessment of projects to be Included in the EECS.
HDR will conduct a refined assessment of the projects identified by City Council during
Task 3. This assessment will include numerical data to the extent possible.
• Defiverxablss
Draft Projects Matrix
Final Project Matrix
Assumptions
Up to 15 potential projects will be assessed.
Two 2 hours meetings (3 HDR staff) will be conducted for matrix review.
Two draft submittals will be sent to the city for review before final matrix Is created. The
city will compile comment from departments and stakeholders and send to HDR for
revisions.
Task 5
Produce EECS and present to City Council
In addition to the specific projects, HDR will develop and Identify:
■ Funding leverage potential (combining funding from multiple sources that
can include public and private capital and assets) to accomplish the most
significant and long term benefits;
■ Goals to achieve Improved energy use, energy reductions, and efficiency
Increases;
DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 10 of 14
• Greenhouse gas (GHG) emissions analyses to show GHG reductions and
make the case for climate related benefits;
• Key outcomes of the strategy will include:
■ Jobs created or retained
■ Energy saved (kwh/therms/galionsBTUs/etc)
■ Renewable energy capacity
■ GHG emissions reduced
■ Funds leveraged
HDR will assist city staff in presenting the EECS to city council and Identifying projects
for submittal to DOE for EECBG funds.
Deliverables
Draft EECS
Final EECS
PowerPoint Presentation
Assumptions
Three 2 hours meetings (3 HDR staff) will be conducted for EECS review.
One meeting (2 hours) with city staff to prepare presentation.
• Two draft submittals will be sent to the city for review before final matrix is created. The
city will compile comment from departments and stakeholders and send to HDR for
revisions. Attendance of city council session by 3 HDR staff.
Task 6
Submit application to DOE Including SECS and specific projects.
HDR will assist city staff with application to DOE
Deliverables
Application submittal with all attachments as required by DOE.
Assumptions
3 meetings (2 hours each) with city staff to prepare forms and submit application.
9 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 11 of 14
•
0
Attachment B
PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed $48,800
excluding travel expenses. Fees will be billed for actual time worked per the attached
rate sheet. Fees will be billed monthly for completed tasks only, per the following
schedule of values.
TASK
DESCRIPTION
AMOUNT
1
T&M
2
T&M
3
4
r.
T&M
T&M
5
T&M
6
T&M
TOTAL
$48,800.00
Travel expenses will be paid at no more than the City of Meridian's Trawl and
Expense Reimbursement Policy.
0 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 12 of 14
HDR BILLING RATES
DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY - page 13 of 14
2009
Employee Name
Billing Rates
Karen Hinz
63.52
Eric Sjoberg
65.6
Lonnie Davis
67.2
Kerri Chipman
67.52
Jennifer Griggs
69.22
Robert Waldher
69.92
Jesse Walters
70.4
Jed Glavin
72
Anh Nguyen
72
Jacob Hassard
76.8
Verena Winter
90.37
Corrinna Hugaboom
94.08
Bonnie Leggett
94.18
Meghann Donley
96
Christopher Everhart
96
Zachary Piepmeyer
96
Daniel Celaya
97.47
Diane Holioran
100.8
Michael Zeltner
100.8
Dina O'Reilly
101.12
Anna Zakhkowski
102.3
• Zelme Miller
103.68
Avygall Sanchez
107.1
Lauren Casey
110.24
Eric Mortensen
110.4
Michael Kasch
115.2
Richard Lovel
115.2
Courtney Sokol
115.3
Thomas Hamlin
116.51
Scott Martin
121.6
Miguel Gaddl
128.4
Oliver Kuehne
127.68
Bradley Kruger
128.48
Heather Carroll
132
James Hagar
132.8
Tim Landers
133.12
Jason Kent
138A
Tim Thomure
140.8
Ernesto Mejia Jr.
141.12
David Gibney
141.73
Jeff Hansen
141.76
DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY - page 13 of 14
• Mario Benisch
141.79
Dale Anderson
144.77
Joel Bailin
145.12
Pepl Ursillo
145.6
Michael Miller
147.2
Steven Speth
148.8
David Vogt
149.6
Renee Schwecke
150.21
David Keil
150A
Christine Whittaker
153.6
Shane Womack
157.41
Michael Murray
160
Katherine Eldridge
161.63
Junfeng Lang
164.8
Robert Bower JR
176.32
Sarah Clark
187.42
Andrew Graham
188
Henry Fenske Jr.
192
Michael Gilbrook
192
Jeannie Renne
192
James Wookott
195.68
John Evans li
200
Robert Bosco
204
Guy Carpenter
204.8
Ruth Abbe
207.68
John Koch
224
Karen Doherty
230.78
John Deakin
233.6
Tom Gould
260.8
David Roohk
261.76
John Maxwell
268.48
David Clark
285.06
0 DEVELOPMENT OF ENERGY EFFICIENCY AND CONSERVATION STRATEGY — page 14 of 14
. SCANNED
•
•
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. GE
REQUEST Resolution No. to Revised CDBG Action Plan for Program
Year 2009
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
• CITY OF MERIDIAN RESOLUTION NO. (Da— 1039
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION APPROVING SUBMISSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2009 ACTION PLAN AS
REVISED TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is necessary that an annual action plan be submitted to the United States
Department of Housing and Urban Development ("HUD") in order to receive Community
Development Block Grant ("CDBG") funding for Program Year 2009;
WHEREAS, the City held a public hearing on the Program Year 2009 Action Plan on
June 23, 2009, and held a public comment period on the draft application materials from June 23
to July 28, 2009;
WHEREAS, with the adoption of Resolution No. 09-678, the City approved the Program
Year 2009 Action Plan on August 11, 2009 and forwarded it to HUD for review and comment;
and
• WHEREAS, HUD reviewed the Program Year 2009 Action Plan, provided comments
and requested revisions to the 2009 Action Plan in a letter to the City dated September 23, 2009;
and
WHEREAS, the City revised the Program Year 2009 Action Plan in accordance with
comments provided by HUD, and this resolution is intended to SUPERSEDE and REPLACE
Resolution No. 09-678;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. That the revised Program Year 2009 Action Plan and its certification
documents, copies of which are attached hereto as EXHIBIT A and incorporated herein by
reference, be, and the same hereby are, approved as to both form and content.
Section 2. That this Resolution supersedes Resolution No. 09-678.
Section 3. That the revised Program Year 2009 Action Plan attached hereto replaces the
Action Plan approved by the City on August 11, 2009.
Section 4. That the Mayor and the City Clerk be, and they hereby are, authorized to
respectively execute and attest the certifying documents for the Program Year 2009 Action Plan
• for and on behalf of the City of Meridian.
RESOLUTION APPROVING CDBG DOCUMENTS — Page 1 of 3
• Section 5. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of Oct.,
•
•
2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this 10 day of Oct., 2009.
APPR
Mayor y de Weerd
ATTEST:
\1I llliill
�1
By: 1
Jaycee Ho an, City Clerk
SEAL
K0 o
=� 'gyp r �s� , Z, ��•
111in11t oilN��
RESOLUTION APPROVING CDBG DOCUMENTS — Page 2 of 3
• Exhibit A: REVISED Community Development Block Grant Program Year 2009 Action Plan
•
CJ
RESOLUTION APPROVING CDBG DOCUMENTS — Page 3 of 3
October 20, 2009
MEMORANDUM
TO: Mayor De Weerd and City Council
FROM: Matt Ellsworth
CC: Anna Canning
Caleb Hood
RE: PY 2009 CDBG Action Plan Revisions
• BACKGROUND
The City adopted the Program Year 2009 (PY09) CDBG Action Plan with Resolution 09-678 on
August 11, 2009. The Plan was then forwarded to HUD for review.
UPDATE
On September 28, 2009, staff received a letter from HUD requesting some additions and
revisions to the City -adopted Action Plan. The letter directs the City to submit a revised
Action Plan to HUD by October 23, 2009. Until HUD approves the PY09 Action Plan, the
City cannot access CDBG funds for the current program year (October 1, 2009 — September 30,
2010). The letter and comments from HUD are included as Attachment 1.
Based on HUD's comments and a review of the City -adopted PY2009 Action Plan, staff
proposes the following changes:
Change: Reduce total entitlement for PY2009 from $249,962 to $249,947.
Reason: The actual award from HUD will be $15 less than their original estimate.
Change: Increase budgeted amount for Program Administration from $49,467 to $49,947.
Reason: The City used its entire Administration budget in PY2007, and is on pace to do the
same in PY2008. Administration covers, among other things, City staff time spent
administering/monitoring the program, and fulfilling various additional requirements. This is an
administratively intense program, and staff feels that it is important for the City to receive the
fullest allowable reimbursement for resources devoted to its implementation. HUD caps
Planning Department . 33 E. Broadway Avenue Meridian, ID 83642
Phone 208-884-5533. Fax 208-888-6854 . www.meridiancity.org
•
0
r 1
LJ
Page 2
administrative expenditures at 20% of each annual entitlement, and the proposed budgeted
amount is 19.98% of the PY09 award.
Change: Decrease budgeted amount for Meridian Food Bank from $20,494 to $20,000.
Reason: The increase in funding for Administration has to come from somewhere, and there are
unused public service dollars from other activities in previous program years that can more than
offset the reduction in PY09. As a result the Food Bank will actually receive a small increase in
funding for the next 12 months over what is proposed in the City -adopted Action Plan. Staff
discussed this change with the Food Bank on October 7, and they support it.
The remainder of changes requested by staff will not impact proposed activities or their budgets;
they are mostly "clean-ups" requested by HUD. A rundown of additional changes to the PY09
Action Plan is included as Attachment 2.
ACTION REQUESTED
That City Council approve Resolution
Plan as described herein. Resolution
NEXT STEPS
revising the PY2009 CDBG Action
is included as Attachment 3.
Staff will forward the revised PY2009 Action Plan back to HUD to consider and (hopefully)
approve so that the City can secure the next round of CDBG funding.
Page 3
• Attachment 1: Letter & Comments from HUD on PY2009 Action Plan
ENTpfi
"®., U.S. Department of Housing and
400 southwest sixth Avenue. suite 700
Urban Development
Portland, OR 97204-1632
(971) 222-2610
Region X Portland Field Office
FAX (971) 222-2670
ag
Community Planning $ Development Division
9e�tl
orV��o�
September 23, 2009
A''"
Matthew P. Ellsworth
Associate Planner & CDBG Administrator
.1
City of Meridian Planning Department
33 East Broadway';1T
sr,t
Meridian, ID 83642
Dear Mr. EllsAvorth:
SUBJECT: City of Meridian 2009 Annual Action Plan
We are providing the enclosed review comments to provide feedback to the city on its Annual
Action Plan for Program Year 2009. They summarize our review of the city, s Plan to meet the
requirements at 24 GFR Part 91.
The Annual Action Plan was received prior to the due date of August 16, 2009. Our review
revealed a very organized and easy to read Annual Action Plan. This expedited the review
process and we encourage the city to continue to use this format in future submissions.
While the submission was detailed, it did not provide all of the information required by the
regulations. Our review comments should be used to assist the city in ciarifymg the current Plan.
Please submit a revised Annual Action Plan within 30 days of the date of this letter.
Your cooperation and oversight of the CDBG program Nvtnch benefits low- and moderate -income
residents in Meridian is sincerely appreciated. We look forward to working with the city to meet
the goals of its 2009 Annual Action Plan. Please contact Niumanna K. Thomson, CPD
Representative, at 971-222-2621 or via email t1 wTiannaK Thomson@ ud gov should you have
questions regarding the CDBG program.
Sincerely,
lson, Director
Community Planning and Development
Page 4
Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
COMMUNITY PLANNING AND DEVELOPMENT
The following narrative contains the results of HUD's review of the Annual Action Flan for the
city of Meridian.
i Please note that any comments in bolded italics and marked with an arrow are to be addressed
by the city
As an appendix to our comments, we are enclosing a copy of HUD's Annual ActionReview
Checklist for the city's use when responding.
If the information in question has been included in the city's Annual Action Plan and HUD was
unable to locate that information, please indicate the page or pages where we may find the
missing information.
General Comments
0 The city of Meridian's Annual Action Plan for the year 2009 was submitted on time.
The discussion of citizen participation efforts was included in the Annual Action Plan as
required.
Y Please Provide proof of pnblication and a copy of thepublic announcement that opened the 30
day public comment period (Question 7, page])
Action Plan 24 CRR. 91.220
The Standard Form -424 was provided and signed by the appropriate official.
Please -provide a corrected SF -424 reflecting the revised funding amount for the cit} of
Meridian for PY2009 of $249,947 (Question 1, page])
Revisions to funding amounts are needed on the following pages, based on the funding
amount of 5249,947:
• 31-37 (Table 3C)
• SI -54 (SF -424)
0
Page 1 of 7
Page 5
. Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
Homeless and Other Special Needs Activities 24 CFR 91.220(1)
The city was to include narrative indicating if supportive housing activities were being
undertaken to address the priority housing needs of persons who are not homeless (elderly, frail
elderly, persons with disabilities, persons with >F WAIDS, persons with alcohol or other
substance abuse problems).
Please provide additional narrative addressing the supportive housing needs mentioned above
(Question 3, page 3)
Other Actions 24 CFR 91.220M I
The infortuation provided by the city was sufficient to satisfy the requirements in this section.
Program Specific Requirements 24 C1+R, 91.220
0 CDBG
The total amount of funds allocated did not equal the amount of the grant.
07zen tire Tables 3C have been revised, please ensure that the funding allotted to each activity
will add up to the grant amount (Question 1 a, page 4)
HOME
This section is not applicable to the city of Meridian.
American Dream Downnavment Initiative
This section is not applicable to the city of Meridian.
HOPWA
This section is not applicable to the city of Meridian.
0 Page 3 of 7
Page 6
• Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
Monitoring 24 CFR 91.230
The Action Plan was to describe the standards and procedures that the city will use to monitor
activities carried out in furtherance of the plan.
lv Please provide narrative responding to this requirement (Question], page 5)
The Action Plan was to describe the actions to betaken by the city to monitor its performance in
meeting its goats and objectives set forth in its Consolidated Plan.
v Please provide narrative responding to this requirement (Question 2, page 5)
The Action Plan was to describe the steps/actions being taken to ensure compliance with
program requirements, including requirements involving the timeliness of expenditures.
r Please provide narrative responding to this requirement (Question 3, page 6)
The Action Plan was to describe the steps/actions the city will use to ensure long-term
compliance with housing codes, including any actions or on-site inspections it plans to undertake
during the program year.
�- Please provide narrative responding to this requirement (Question 4, page 6)
The Action Plan was to describe actions to be taken by the city to monitor its subrecipients,
including sponsors or administering agents.
� 0 Please provide narrative responding to tit'is tit'srequirement (Question 5, page 6)
Certifieations 24 CFR 91.225
Our review included ensuring the completeness and accuracy of required certifications. All
certifications were in order.
Page 4 of 7
Page 7
Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
Tables
The tables that Meridian has submitted for PY 2009 are complete with the exception of
Table 3C.
As mentioned under the Action Plan heading, Please revise all activity funding amounts and
resubmit Table 3Cfor all PY 2009 activities to include the following additional adjustments:
9 Project Title —Boise Cit}/Ada County housing Authority Homeownership
• Please indicate the estimated number of units upon completion when resubmitting
• The Objective on the table in item 3 on page 12 oftate Plan should be changed to LMLO
Y Project Title — Centennial Park
• 4fter review of this activity, we feel that the eorrect Matrix Code should be 3F (Parks,
Recreational Facilities)
• Additionally, the Annual Units and Units Upon Completion do not match the
Performance Indicators found on Table 3A (five residents vs. one unit) and we suggest
• that the Performance Indicators on Table 3A may need to be a4ussted for PY 2009 and
the Multi -Year Goal statement revised
• Under the description the last sentence indicates that the city will prepare a sumM- in
fact, the city will be completing a survey and we as the city to provide a revised
description when updating this table
➢ Project Title — Five Mile Creek Pathway, Segment H.1
After review of this activity?, we feet the correct Matrix Code should be 3E
(Neighborhood Facilities, there is no change to rite CDBG Citation
Additionally, the Annual Units and Units Upon Completion do not match tire
Performance Indicators found on Table 3A (ive residents vs� one facility improvement
and we suggest that the Performance Indicators on Table 3A may need to be adjusted
for PY 2009 and the Multi -Year Goal statement revised
:> Project Title — Boys & Girls Club Transportation Program
After review of tuts activity, we feel the correct Matrix Code should be 05E
(Transportation Services) and the correct CDBG Citation should be 24 CFR 590.201(e)
Additionally, as the activity proposes to serve a Low/Mod Clientele (LMQ, please
review LMC criteria found in the CDBG Desk Guide starting on page 3-14 to ensure
that the city will be able to document that at least 51 % of the beneficiaries of the
activity will be LIM income persons
Page 5 of 7
•
Page 8
. Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
Please advise if the students who will be using this service are currently enrolled as
members of the Meridian Boys and Girls Club
We also refer the city to Chapter 7, Public Services, in the Basically CDBG manual for
farther information on Public Service activities and LAIC
We renaiud the city to review item 3 on page 2-19 and 2-10 in the handbook "Playing
by the Rules" to ensure this activity is in compliance with the regulations
't Project Title — Meridian Food Bank
After review of this activity, we feel the correct Matrix Code should be 05 (Public
Services — General) and the correct CDBG Citation should be 24 CFR 570.201(e)
As a LMC activity, it must primarily benefit low- and moderate-incooie persons and we
ask that the city please ensure that adequate docunaentatdon exists to verify that the
beneficiaries of this activity are indeed LAIC
We would like a brief statement indicating how the food bank determines income to
ensure that this activity meets LAIC criteria
> Project Title — Facade Improvements
. After review of this activity, we ask that the city resubmit the table revising
o The Objective Number (there are no BD -1 categories)
o The Matrix Code to 14E (the one listed is for acquisition of real property)
BOISE STATE FIELD OFFICE
Meridian's Action Plan is focused on a few very simple objectives that can be successfully
completed. This year's plan shows more flexibility than previous pians with priorities and
financial commitments snif inga towards programs that are working very well. City staffers
continue to do a good job with an ongoing effort to connect to a wide variety of community
partners.
Early on in the plan, the city recognizes that one planned activity, equipment installation in
Centennial Park is not in a designated LMI neighborhood -- a red flag regarding the use of
CDBG funding. This recognition is repeated more than once in the plan, but it appears that this
is not explained until later in the plan (page 17) that a neighborhood income survey is being
conducted for the park in question. Perhaps an earlier mention is warranted.
City staff has shown great flexibility in responding to public input and moving resources to
programs that work. In one case, this means boosting budgeted amounts from $25,000 to
$35,000 to support homebuyers working through the Boise City/Ada County Housing
Authority's Housing Choice Voucher Homeownership program.
0
Page 6 of 7
Page 9
Comments on the City of Meridian, Idaho's
Annual Action Plan Program Year 2009
Community Development Block Grant Program (CDBG)
Staff also showed great candor in explaining the reasons why the City intends to `overhaul" its
Comprehensive Plan.
PUBLIC HOUSING SEATTLE REGIONAL OFFICE
The Action Plan is considered complete with no items missing in any of the reviewed areas.
There are no further comments.
FHEO SEATTLE REGIONAL OFFICE
The office of Fair housing and Equal Opportunity (FHEO) has reviewed the 2049 Annual
Action Plan for the city of Meridian and its certification for affirmatively furthering and
complying with anti -discrimination laws. At this time we accept with conditions the city's
certifications. However please note the following comments:
• The Action Plan is designed to show that the specific activities to be carried out during the
applicable one-year period are consistent with the five-year strategy of its Consolidated Plan.
Specifically, the plan should describe activities that address the housing needs of racial and
ethnic groups, the needs of persons with disabilities and the activities that will remove fair
housing impediments. We are not able to determine these factors from the information included
in the Action Plan.
9
Page 7 of 7
Page 10
0 Attachment 2: Additional Changes to PY09 Action Plan
Pg. ii: Revised table of contents
Pg. 3: Revised Table 1 to reflect adjusted dollar amounts.
Pg. 3: Added new footnote (number 2) explaining eligibility survey for Centennial Park
improvements.
Pg. 4: Revised Table 2 to reflect adjusted dollar amounts.
Pg. 5: Revised dollar amounts.
Pg. 11: Revised dollar amounts in text and table.
Pg. 12: Changed Objective for Homeownership Assistance to Low Moderate Housing (LMH)
from Low Moderate Clientele (LMC).
Pg. 13: Revised dollar amounts in text and table.
Pg. 13: Revised Table 3 to reflect adjusted dollar amounts.
0 Pg. 17: Revised dollar amount in text.
Pg. 18: Added new monitoring narrative.
Pg. 25 — 29: Revised Table 3.A by:
a. Adding Specific Annual Objective SL 1.1 for public facility projects.
b. Clarifying and revising Performance Indicators throughout.
Pg. 32 — 38: Revised dollar amounts, HUD Matrix Codes, Performance Indicators, CDBG
Citations, etc. in Tables 3C.
0
Page 11
• Attachment 3: Resolution , revising the PY09 CDBG Action Plan
•
•
0
0
•
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2009 ACTION PLAN
CITY OF
V1ZIDIAN
33 East Broadway Avenue
Meridian, ID 83642
208/888-4433
Q
Upon request, this document will be provided
in a format accessible to persons with disabilities
and/or persons with limited English proficiency.
The City of Meridian prohibits discrimination on the basis of race,
color, sex, religion, national origin, handicap, or familial status.
City of Meridian, Idaho
2009 Action Plan
0 TABLE OF CONTENTS
CITY OF MERIDIAN, IDAHO
2009 ACTION PLAN
City of Meridian, Idaho
2009 Action Plan
SECTION
PAGE
Introductlon
i
1. Purpose of this Document
1
W2. City of Meridian CDBG Program Mission Statemen"
3. Consolidated Plan
1
:4. Action Plan
5. CAPER
2
6. Submittal to HUD
2
lExecuflveSummary2
1. Summary of PY2009 Objectives and Outcomes
4
2. Evaluation of the City's Past Performance
6
3. Summary of the Citizen Participation Process
6
A. Participation
B. Public Meetings
7
C. Access to Information
7
D. PY09 Process
7
E. Efforts to Broaden Public Participation ".>.'
8 '`'-
4. Summary of Public Comments
8
—71
5. Summary of Comments not Accepted
8
RmurveS
9
1. Federal, State, and Local Resources
9
Objectives, Activities, & Measures
11
1. Communi vements/Sustainable Living Environment
11
2. Economic Opportunity
3. Affordable Homeownership Opportunity
12
4. Administration
13
5. Allocations Summary
13
lGeographle Distribution
14
Additlonal Requirements
15
1. Affordable Housing
15
2. Public Housin
15
3. Homelessness and Other S al Needs
15
Ift-4 ,Barriers to Affordable Housing a
W 16;'
5. Other Activities
16
jftSpedflc Requirements
17
1. PY2009 CDBG Activities to Benefit LMI Persons
17
IMonitoringIS
Appendices
Appendix A: Maps19
WA nd x B: Tables
, 24,= _ ,
dix C: Certifications
39
•
&Appendix D: SF 424 Form
Appendix E: Proof Publication, Public Comment Period
51
60
of
City of Meridian, Idaho
2009 Action Plan
• 2009 Program Year Action Plan
Introduction
1. Purpose of this Document
The City of Meridian is a designated entitlement community by the U.S. Department of Housing
and Urban Development (HUD). This designation allows the City to receive funds from HUD's
Community Development Block Grant (CBDG) Program. The 2009 program year will mark the
City's third year as an entitlement community.
Federal regulations (24 CFR § 91.200(a) and 91.220) require the City to submit an action plan
each year that describes how CDBG funds will be invested in the community. The 2009 Action
Plan was developed with a strong emphasis on community input, following the Citizen
Participation Plan set forth in Meridian's 2007 - 2011 Consolidated Plan. Through this planning
effort, the City has prepared the following strategy, which will guide program expenditures over
the next Program Year (PY); October 1, 2009 through September 30, 2010.
• 2. City of Meridian CDBG Program Mission Statement
In accordance with the overarching goals of the CDBG program, as set forth in 24 CFR §
91.1(a)(1), the City's mission is to utilize CDBG funding to develop viable urban communities
by providing decent housing, providing a suitable living environment, and expanding economic
opportunities principally for low/moderate income (LMI) persons. The City's primary means
toward this end shall be to extend and strengthen partnerships among all levels of government
and the private sector, including for-profit and non-profit organizations, in the production and
operation of affordable housing.
3. Consolidated Plan
A consolidated plan must be submitted every three to five years to receive federal CDBG funds.
The Consolidated Plan typically results from a collaborative process where a community can
scrutinize its current situation and establish a unified vision for community development actions.
It provides local jurisdictions an approach to shape various housing and community development
programs. The City of Meridian's Consolidated Plan spans program years 2007 through 2011
and addresses the community's most critical housing and community development needs.
4. Action Plan
For every year identified in the Consolidated Plan, the City of Meridian is required to prepare a
one-year Action Plan to notify citizens and HUD officials of the City's intended actions to occur
during that specific year. The PY2009 Action Plan identifies the objectives the City hopes to
achieve from October 1, 2009 through September 30, 2010, and outlines the activities the City
will undertake to achieve those objectives.
•
City of Meridian, Idaho
2009 Action Plan
0
•
5. CAPER
At the end of each program year, the City of Meridian prepares a Consolidated Annual
Performance and Evaluation Report (CAPER) to provide information to its constituents and
HUD about that year's accomplishments. This information allows HUD, city officials, and the
general public to evaluate the City's performance and determine whether the activities
undertaken during the year helped to (1) meet the City's five-year goals and (2) address priority
needs identified in the Consolidated Plan and the Annual Action Plan. This annual performance
report, prepared with public review and comment, is submitted to HUD annually no later than
December 31.
6. Submittal to HUD
In compliance with 24 CFR § 91.15(a), and in order to maintain continuity in its program and
provide accountability to citizens, the City shall submit this action plan no later than August 15,
2009. The City shall submit on an annual basis a summary of its citizen participation and
consultation process, an annual action plan, and all required certifications. At least every five
years, the City shall submit a housing and homeless needs assessment, market analysis and
strategic plan.
City of Meridian, Idaho
2009 Action Plan 2
rExecutive Summary
As an Entitlement Community, the City of Meridian receives CDBG funds each year from the
U.S. Department of Housing and Urban Development. Program Year 2009 (PY09) funding for
the City of Meridian is anticipated in the amount of $249,947.00. Funds will be used to address
priorities within the HUD performance measurement system to: (1) create a suitable living
environment for Meridian residents, (2) provide decent housing for Meridian residents and (3)
create economic opportunities for Meridian residents.
Activities planned in PY09 focus primarily on LMI beneficiaries. Meridian will invest CDBG
funds in public facility projects in LMI neighborhoods', homeownership assistance, and public
services (assistance for general services at the Meridian Food Bank, and a new transportation
service for kids at targeted schools to the Boys & Girls Club), all of which are LMI expenditures.
The two public facility projects planned in LMI neighborhoods are (1) a multi -use pathway along
Five Mile Creek from Fairview Avenue to Pine Avenue (within Census Tract 010321, Block
Group 1), and (2) equipment installation in Centennial Park (located just south of Census Tract
010321, Block Group 1)2.
The City will also support facade improvements in the urban renewal area (URA), and devote the
remaining PY2009 funds to CDBG program administration.
Table 1 provides a general summary of activities planned in PY09.
Table 1: Summary of Activity and Categorical Expenditures
' Under the exceptional criteria, Meridian has three census blocks that qualify as LMA (low/moderate income areas). They are Census Tract
10322, Block Group 1 (45% LMI), Census Tract 10322, Block Group 2 (72.05% LMI), and Census Tract 10321, Block Group 2 (46.1 % LMI).
2 The City completed a survey of residents in the Park's service area in October to confirm project eligibility.
City of Meridian, Idaho
2009 Action Plan 3
Activity
Categorical
Categorical
Category Expenditure
Total
Total
Percentage
Administration & Planning - 20%
$49,947.00
TOTAL
$49,947.00
20%
Public Services -15%
Boys & Girls Club
$17,000.00
Meridian Food Bank
$20,000.00
TOTAL
$37,000.00
151ya
Public Facilities
Fire Mile Creek Pathway Envt & CW
$33,000.00
Centennial Park Improvements
$55,000.00
TOTAL
$88,000.00
35%
Affordable Housing
Homebuyer Assistance
$35,000.00
TOTAL
$35,000.00
14%
Slum & Blight
Facade Improvements
$40,000.00
TOTAL
$40,000.00
16%
SUBTOTAL
$249,947.00
100%
' Under the exceptional criteria, Meridian has three census blocks that qualify as LMA (low/moderate income areas). They are Census Tract
10322, Block Group 1 (45% LMI), Census Tract 10322, Block Group 2 (72.05% LMI), and Census Tract 10321, Block Group 2 (46.1 % LMI).
2 The City completed a survey of residents in the Park's service area in October to confirm project eligibility.
City of Meridian, Idaho
2009 Action Plan 3
• 1. Summary of PY 2009 Objectives and Outcomes
In Program Year 2009, the City will invest CDBG funds according to the following priorities.
Priority explanations, with rationale for their selection and relative order, follow each:
•
e PY09 Priority #1: Community Improvement (Suitable Living Environment)
Public facility projects that are available to the broader general public (i.e. not intended
for a specific group like seniors, or children) have been somewhat lacking in past years.
This year, the City will place a greater emphasis on this sort of public facility project to
ensure a more balanced distribution of available resources over time.
Public service activities are essential in the current economic climate. The Food Bank
has experienced a considerable increase in demand in recent months, and CDBG
assistance will be a tremendous help in allowing them to continue providing food to
area residents in need. The Boys and Girls Club provides food and countless other
activities and educational/recreational opportunities to children at the Club that may not
be available otherwise. Providing low-income children with a means to access these
services is a top priority.
e PY09 Priority #2: Economic Development (URA Revitalization)
Economic Development through revitalization of the URA is a top priority in order to
entice additional investment where it is needed most. The City feels that it is important
to continue implementing the URA revitalization strategy, and addressing blight is a
key component of that strategy.
e PY09 Priority #3: Affordable Housing (Homeownership)
The partnership with BCACHA in PY2008 was a huge success. Providing decent
housing is a primary component of the CDBG program, and housing costs are lower
than they have been in recent years. Continuing this partnership is the City's third
highest priority for the upcoming program year.
Table 2: Summary of Expenditures by Priority
PY2009 Priority
Amount of PY09 CDBG
Funds Allocated
Percent of PY09 CDBG
Funds Allocated
Community ImprovemeM/Sultable
Living Environment (Total)
$125,000.OD
50%
Public Facilities
$88,000.00
350/6
Public Services
$37,000.00
15%
Economic Development
$40,000.00
16%
Affordable Housing
$355,000.00
14%
Administration
$49,947.00
20%
TOTAL
$249,947.00
100%
City of Meridian, Idaho
2009 Action Plan
• A summary of anticipated outcomes within these priorities is as follows:
PY09 Priority #1: Community Improvement $125,000.00
OBJECTIVE: Provide a suitable living environment and support neighborhood
revitalization activities in Meridian's LMI Areas that promote public
health, safety and welfare.
ANTICIPATED OUTCOMES:
1. Centennial Park: Install playground equipment and other amenities
in Centennial Park;
2. Five Mile Creek Pathway, Segment H.1: Begin construction of a
multi -use pathway along Five Mile Creek;
3. Public Services: Engage in public service activities with non-profit
service providers to promote health, safety, and welfare for LMI
residents:
a. Boys & Girls Club: Initiate a bussing program to transport
students from Peregrine Elementary, Meridian Middle, and
Meridian High to the Boys & Girls Club after school;
b. Meridian Food Bank: Provide general service assistance.
Is
PY09 Priority #2 Economic Development $40,000.00
OBJECTIVE: Improve economic conditions in the Urban Renewal Area by addressing
slum and blight.
ANTICIPATED OUTCOMES:
1. Fagade Improvements: Partner with Meridian Development
Corporation to complete one fagade improvement project to
address slum and blight in the URA;
2. Other: Support the efforts of Meridian Development Corporation
to target businesses that will fit well with Meridian's downtown
revitalization vision.
PY09 Priority #3 Affordable Housing $35,000.00
OBJECTIVE: Improve affordable homeownership opportunities for low income families.
ANTICIPATED OUTCOMES:
1. Homebuyer Assistance: Partner with Boise City/Ada County
Housing Authority to provide affordable housing opportunities;
2. Other: One Fair Housing awareness activity;
3. Other: Increase awareness of affordable homeownership
opportunities and programs.
City of Meridian, Idaho
2009 Action Plan
• 2. Evaluation of the City's Past Performance
The City has successfully applied for and received the following CDBG grants through the Idaho
CDBG Small Cities Program.
Awarded Amount Project Status
1985 $272,697 Revolving Loan Fund Closed Out
1985 $4,388 Renovate Senior Center Closed Out
1987 $5,000 Renovate Senior Center Closed Out
1988 $400,000 Public Infrastructure Closed Out
1991 $400,000 Downtown Revitalization Closed Out
1995 $52,000 Renovate Senior Center Closed Out
2004 $100,000 Renovate Senior Center Closed Out
2006 $52,900 Renovate Senior Center Closed Out
2006 $250,000 Job Creation Closed Out
2007 $230,544 CDBG Entitlement Processing
2008 $237,775 CDBG Entitlement Processing
3. Summary of the Citizen Participation Process
The City of Meridian employs a comprehensive citizen participation process for all CDBG
projects and activities. The City solicits input from Meridian residents in all phases of its
Community Development efforts, from the initial planning and project/program implementation
to reporting and assessing accomplishments/outcomes. This process fosters the open and
inclusive identification of needs and delivery of services to City residents. It also helps to ensure
that the overall direction of the CDBG program is (1) consistent with residents' expectations and
(2) responsive to neighborhood concerns. A summary of this process is presented below as
identified in 24 CFR § 91.220(b). A complete copy of the Citizen Participation Plan can be
found in the Appendix of the 2007 - 2011 Consolidated Plan.
A. Participation
The City encourages citizen participation in all stages of the planning process. From the
drafting of the Consolidated Plan to the submittal of the annual Performance Evaluation
Report, the City hosts Public Meetings, provides draft copies of the Plan, encourages, accepts
and incorporates citizen input and feedback, and holds special public hearings whenever any
substantial amendments are proposed.
The City works with non-profit organizations to encourage the participation of program
beneficiaries, including low- and moderate -income residents. Bi -lingual services and
additional assistance for persons with disabilities are available upon request.
City of Meridian, Idaho
2009 Action Plan
• B. Public Meetings
The bulk of Meridian's Citizen Participation process occurs through public meetings.
Meridian CDBG staff hosts three public meeting during each phase of the funding cycle; one
in preparation for the Consolidated Plan and its annual update through the One -Year Action
Plan, one in conjunction with obtaining approval of the draft plans and the third with the
City's Consolidated Annual Performance Evaluation Report process. These meetings give
residents an opportunity to comment on all aspects of CDBG program administration, as well
as all activities undertaken by the City. A similar public process ensues when substantial
amendments are proposed to the Consolidated or Annual Action Plans.
To solicit input on CDBG activities, the City publishes notices in the local newspaper, the
Valley Times, as well as the regional newspaper, the Idaho Statesman, two weeks prior to
each meeting. The notices include information about the availability of draft and final plans,
which are typically available for public review at City Hall, the Public Library, and the
Meridian Senior Center.
City staff also approaches City Council periodically at their weekly public meetings to obtain
feedback and direction on CDBG priorities, use of leftover funds, etc. This gives interested
citizens an additional way to stay informed on how the program evolves over the year.
C. Access to Information
The City posts all CDBG-related plans (including the Consolidated Plan, annual action plans,
• and CAPERs) on its website for public review and scrutiny. The CDBG portion of the City's
website is located at http://www.meridiancit�org_/planning.aspx?id=244.
is
Draft versions of all plans are available for review and comment by citizens, public agencies,
and other interested parties before they are considered and acted upon by City Council, and
submitted to HUD. Copies of draft and final reports are available free of charge at Meridian
City Hall. Requests for access to specific information can be made in advance and
coordinated with City personnel.
City staff is also available to persons or interested parties who require technical assistance in
understanding the Plan, the preparation of comments, the preparation of requests for funding,
or the process in general. Staff is readily available to receive and respond to any and all
questions, comments, or concerns that arise about the CDBG program throughout the year.
D. PY2009 Process
Several brainstorming meetings were held among City staff to identify potential projects that
meet the goals identified in the City's five year strategic plan. The City began developing its
PY09 Action Plan in February with informal meetings, project eligibility research, etc.
The City published notices in both the Idaho Statesman and Valley Times to announce a pre -
draft public meeting that was held on June 15, 2009 at Meridian City Hall. No members of
the public attended the meeting.
City of Meridian, Idaho
2009 fiction Plan
The following chronology summarizes the City's formal Public Participation efforts:
• June 1: Published notice of plan development and pre -draft public meeting in
Valley Times and Idaho Statesman.
• June 8, 2009: Published notice of public hearingicomment period initiation in
Valley Times.
• June 10, 2009: Published notice of public hearing/comment period initiation in
Idaho Statesman.
• June 15, 2009: Pre -draft public meeting held at City Hall.
• June 16, 2009: Proposed project prioritization by City Council (public meeting).
• June 19, 2009: Draft Plan released for public review. Copies available at City
Hall, Meridian Public Library, Meridian Senior Center, and online.
• June 23, 2009: Opened public hearing and comment period.
• June 28, 2009: Closed public hearing and comment period. Council finalized plan
and directed staff to prepare adopting resolution.
• August 11, 2009: Council passed adopting resolution (formally adopted PY2009
Action Plan).
• August 12, 2009: City sent adopted plan to HUD for review and consideration.
E. Efforts to Broaden Public Participation
In addition to the steps outlined in the City's Citizen Participation Plan, staff also met with
several non-profit entities to discuss possible projects and activities. On February 12, 2009,
and again on April 16, 2009, staff met with the Meridian Faith Ambassadors, which is a
•
conglomerate of faith -based organizations interested in providing assistance to populations in
need, to discuss the CDBG program and process. Staff attended Meridian Development
Corporation Board meetings on March 11, 2009 to discuss fagade improvements, and also on
May 13, 2009, for a more general presentation on use of CDBG funds. On May 20, 2009
staff gave a presentation to the Meridian Kiwanis Club on the intent of the CDBG program,
and possible projects and activities to pursue. Throughout this outreach effort, staff received
input that helped guide the formation of the PY09 Plan.
4. Summary of Public Comments
The City received a letter from BoiseCity/Ada County Housing Authority (BCACHA) dated July
16, 2009. The letter requested an increase in the amount of funding proposed for
homeownership assistance in the draft Action Plan. The draft Action Plan proposed $25,000.00
for this activity, and BCACHA requested $50,000.00. BCACHA reiterated this request with in-
person testimony at the July 21 public hearing.
The City decreased funding to a public facilities project in order to increase funding available for
homeownership assistance. An amount sufficient to increase funding to the extent requested was
not available in light of other priority activities, however, and BCACHA's subrecipient funding
was only increased to $35,000.00.
5. Summary of Comments not Accepted: N/A
IS
City of Meridian, Idaho
2009 lection Plan
Resources
1. Federal, State and Local Resources
CDBG and City general funds are available to support program activities. The City may
consider additional partnerships with Meridian Development Corporation (MDC) and Boise
City/Ada County Housing Authority (BCACHA) to leverage available resources and achieve
maximum results. The following funding sources have been identified to help address the needs
of low/moderate income (LMI) individuals and families. Some resources may be directly
leveraged to help fund CDBG eligible activities, in which case all HUD regulations and
requirements regarding matching will be satisfied, pursuant to 24 CFR § 91.220(c)(2). While
other resources may not be able to contribute directly toward CDBG-eligible activities, they may
be able to provide assistance to related support programs. These leveraged funds will be tracked
and documented as part of the compliance monitoring process.
Federal resources that may be made available
■ U.S. Department of Housing and
Urban Development:
- Section 8 Housing Choice
Voucher Program
HOME Investment Partnership
Program
• = Emergency Shelter Grant
Housing Opportunities for
Persons with AIDS
is
State resources that may be made available
• Idaho Community Foundation
■ Idaho Housing and Finance
Association
■ Idaho Department of Education
■ Idaho Department of Environmental
Quality Idaho Association of
Mortgage Brokers
• Idaho Department of Agriculture
■ State Tax Credits
City of Meridian, Idaho
2009 .action Plan
■ U.S. Department of Health and
Human Services
■ U.S. Department of Education
■ Federal Housing Administration
Homeownership Program
■ Fannie Mae
• Federal Emergency Management
Administration
■ U.S. Veterans Administration
■ Idaho Department of Health and
Welfare:
- Community Services Grant
- Family and Child Services
- Public Health Services
- Domestic Violence Grant
- Idaho Children's Trust Fund
■ Idaho Office on Aging
■ Idaho Department of Justice
Local resources that may be made available
•
Meridian General Funds
• •
Meridian Development Corporation
■
Ada County Association of Realtors
■
Boise City/Ada County Housing Authority
•
Neighborhood Housing Services
■
Boise Valley Habitat for Humanity
■
Supportive Housing and Innovative Partnerships
■
El -Ada Community Action Partnership
•
United Way
■
Faith -based Organizations
•
Local utility companies
■
Individual and Business Donors
■
Civic Organization Donations
■
Volunteer in-kind services
0
•
City of Meridian, Idaho 10
2009 Action Plan
. Obiectives, Activities & Measures
In PY09, the City of Meridian expects to spend the majority of CDBG funds to benefit low- and
moderate -income persons or households, specifically addressing the LMI National Objective. The City's
PY09 entitlement is anticipated at $249,947.00. Objectives, Activities, and Measures for each
project/activity are outlined below.
1. Community Improvement/Suitable Living Environment: $125,000.00
OBJECTIVE:
Provide a suitable living environment and support neighborhood revitalization activities in
Meridian's LMI Areas that promote public health, safety, and welfare.
To achieve this objective, the City will focus primarily on improving public facilities that serve LMI
residents. Additional assistance will be provided to public service subrecipients to engage in
activities that benefit LMI residents throughout the community.
ACTIVITIES:
• MEASURES:
■ Install playground equipment and other amenities in Centennial Park, located at
223 E. Idaho Avenue.
■ Begin construction of a multi -use pathway along Five Mile Creek through Census
Track 010321, Block Group 1.
■ Engage in public service activities with non-profit service providers to promote
health, safety, and welfare for LMI residents.
■ Centennial Park: One set of playground equipment and up to four (4) game tables
installed for use by nearby residents.
■ Five Mile Creek Pathway: Begin construction of one multi -use pathway along
Five Mile Creek through Census Track 010321, Block Group 1. Completion of
the pathway is tentatively planned for PY2010.
■ Public Service: Assist up to two public service subrecipients in delivering services
that promote health, safety, and welfare for LMI residents. Public Service
subrecipients will include:
o Boys & Girls Club: Initiate a bussing program to transport students from
Peregrine Elementary, Meridian Middle, and Meridian High to the Boys &
Girls Club after school;
o Meridian Food Bank: Provide assistance to continue general services — to
purchase food for area residents in need.
City of Meridian, Idaho 11
2009 Action Plan
Fun di
Project
Objective
Citation
Allocated
Centennial Park
LMA
§570.201(c)
$55,000.00
Five Mile Creek Pathway
LMA
§570.201(c)
$33,000.00
Public Services
LMC
§570.201(e)
$37,000.00
Boys & Girls Club
$17,000.00
Meridian Food Bank
$20.000.00
City of Meridian, Idaho 11
2009 Action Plan
2. Economic Opportunity: $ 40,000.00
40 OBJECTIVE:
Improve economic conditions in the Urban Renewal Area (URA) by addressing slum and blight.
The City will partner with Meridian Development Corporation to spark redevelopment and create
economic opportunity by addressing blighted conditions in the URA.
ACTIVITIES:
The City will provide funding to the Meridian Development Corporation for its facade improvement
program.
MEASURES:
One facade improvement project will be completed within the Urban Renewal Area.
Project , Objective . Citation Funds Allocated
Facade Improvements SBA §570.202(a)(3) $40,000.00
TOTAL $40,000.00
3. Affordable Homeownership Opportunity: $35,000.00
. OBJECTIVE:
Improve affordable homeownership opportunities for eligible homebuyers.
•
The City will continue its partnership with BCACHA to expand homeownership opportunities for
LMI individuals and families.
ACTIVITIES:
The City will provide funding to the Housing Authority to grant down payment, closing cost, and
principle buy down assistance to LMI homebuyers identified through the Section 8 Program.
MEASURES:
Up to four (4) LMI homebuyers will be identified and assisted in the purchase of an affordable
home.
``sPro'ect Ob active ` " Citation _ Funds Allocated
Homeownership Assistance LMH §570.201(n) $35,000.00
TOTAL $35,000.00']
City of Meridian, Idaho 12
2009 Action Plan
4. Administration: $49,947.00
OBJECTIVE:
The City will administer the CDBG Program in accordance with all applicable federal laws and
regulations and in a manner consistent with the 2007 — 2011 Consolidated Plan.
ACTIVITIES:
■ Oversee and coordinate inter jurisdictional and inter -agency rules.
■ Assist Mayor in the development and implementation of the Affordable Housing
Task Force.
■ Ensure compliance with the Citizen Participation Plan.
■ Attend regional fair housing and other events.
■ Prepare program budgets, schedules, and any amendments.
■ Monitor, evaluate, and document audit results regarding the program,
subrecipients, activities, etc.
■ Prepare reports and documents for submission to HUD.
■ Develop agreements to carry out program activities.
■ Complete training and other educational activities to enhance the CDBG
administration process.
■ Assist in regional and community activities that promote awareness of fair
housing and other CDBG-related issues.
Project Objective Citation Funds Allocated 14
• Program Administration N/A §570.206 $49,947.00
TOTAL $49,947.00
•
5. Allocations Summary: $249,947.00
Table 3: PY09 Allocation Summary by Priority
PY2009 Priority
Amount of PY09 CDBG
Funds Allocated
Percent of PY09 CDBG.
Funds Allocated
Community Improvement/Suitable
Living Environment (Total)
$125,000.00
50%
Public Facilities
$88,000.00
350/6
Public Services
$37,000.00
150/6
Economic Development
$40,000.00
16%
Affordable Housing
$35,000.00
14%
Administration
$49,947.00
20%
TOTAL '
$249,947.00
1006/6
City of Meridian, Idaho
2009 Action Plan
13
Geoirauhic Distribution
is Meridian's low -moderate income area is depicted in Appendix A.1. The area is bisected by Meridian
Road and Main Street, which, between the railroad and Cherry/Fairview, is the City's historic downtown
core. East and west of Meridian/Main, the area is primarily residential in character with the exception of
some light industrial uses adjacent to the rail line. Much of the single family/detached housing stock in
the area was constructed in the early to mid 1900's. There are also several multi -family complexes and
mobile home parks in the LMI area and immediate surrounding vicinity. The LMI Area is the focus of
location -specific activities for the upcoming program year. The City will spend 63.8% ($128,000) of
available PY09 funds on location -specific activities in this area (after removing the Administration and
Planning allocation of 20% from the total entitlement).
The following projects will occur in specific locations or pre -identified geographic area:
1. Centennial Park: The Park is located at 223 E. Idaho Avenue, just south of Census Tract 010321,
Block Group 1. The area surrounding the park consists primarily of single family, detached residential
units, with a limited amount of multi -family residential housing. A map of Centennial Park and the
surrounding area is included in Appendix A.3.
This project was selected because this residential area is underserved with parks and related recreational
amenities. This project will address that need and increase the level of service for residents in the area.
2. Five Mile Creek Pathway: This pathway segment will traverse along the east side of Five Mile Creek
from Fairview Avenue to Pine Avenue. The project is located in a pre -designated LMI area as identified
• by HUD (Census Tract 010321, Block Group 1). A map of the pathway alignment and surrounding area
is included in Appendix A.4.
•
3. Fagade Improvements: The specific location of the fagade improvement project will be determined
by the Meridian Development Corporation Board. MDC's jurisdiction is the City's Urban Renewal
Area as established by City Council on August 27, 2002 and recognized by HUD on March 6, 2009. A
map of the Urban Renewal Area is included in Appendix A.2.
The remaining projects/activities for PY2009 are not tied to any specific geographic area.
City of Meridian, Idaho 14
2009 Action Plan
Additional Requirements
• 1. Affordable Housing
The City will partner with Boise City/Ada County Housing Authority (BCACHA) to expand affordable
housing opportunity in PY2009. The City will continue funding to BCACHA for homeownership
assistance to eligible prospective buyers identified through the Section 8 program. The homeownership
assistance activity, which was a great success in PY2008, will receive $35,000.00 for continuation in
PY2009. This will allow BCACHA to assist up to four eligible homebuyers in the upcoming program
year.
The City does not plan to provide monetary assistance for rental purposes in the upcoming program
year, but will continue to facilitate discussions with area residents and service providers.
2. Public Housing
The City does not plan to contribute monetarily to expanding public housing in PY2009, but will
continue to encourage homeownership for eligible buyers as described above, and participate in the
regional dialogue with neighboring communities and service providers to (1) define goals and formulate
a public housing strategy, (2) identify potential funding sources to implement that strategy, and (3)
involve new/broader segments of the community that have not been involved in such discussions in the
past.
3. Homeless and Other Special Needs
The City will invest PY09 funds to assist children from LMI families. The Boys & Girls Club will
• receive public service assistance to implement an after school busing program to transport students from
Peregrine Elementary, Meridian Middle, and Meridian High to the Club every day after school. The
Club provides a wide variety of programs that will help to educate these children about social
interaction, health, academics, and general life skills. The Club provides meals, tutoring, recreational
programs, health education, and other activities. Lack of transportation is a primary reason for sporadic
or non-attendance at the Club, and many children who are unable to participate in the Club's many
activities are from working families with limited resources. These children often return home after
school to empty households with no supervision and at times no dinner because parents are at work.
The CDBG assisted after school transportation program will allow these at risk children to access the
many programs and activities the Club already provides.
In PY09, the City's efforts to address emergency shelter and transitional housing needs of homeless
individuals and families, to prevent low-income individuals and families with children from becoming
homeless, to help homeless persons make the transition to permanent housing and independent living, to
address chronic homelessness, and to address the special needs of non -homeless persons will occur
primarily through an ongoing partnership with the Boise City/Ada County Continuum of Care (CoC).
PY09 CDBG funds will not be invested in activities specifically targeted to these objectives. The City
will participate in the CoC to identify ways of supporting area housing providers' efforts to increase
affordable transitional and permanent housing facilities. As additional information is obtained regarding
homelessness within Meridian, the City will determine whether other federal, state or local/private funds
can be leveraged with CDBG funding to effectively address these needs within the community in future
program years.
0
City of Meridian, Idaho 15
2009 Action Plan
4. Barriers to Affordable Housing
• While no CDBG funds will go to identifying or eliminating barriers to affordable housing, the City plans
to overhaul its Comprehensive Plan in the upcoming program year. Part of the effort will include a
reexamination of existing Comprehensive Plan goals, policies, and objectives pertaining to affordable
housing. The housing component of the Plan rewrite will be guided by a housing sub -committee, which
will be the first active step toward establishing an affordable housing task force. The task force, after
assisting the City in retooling affordable housing policy, will continue working with the City to see that
the policies formulated in the upcoming program year are carried forward to implementation.
0
0
5. Other Actions
Over the course of the upcoming program year, the City will compile and disburse information on lead-
based paint hazards in order to (1) educate the public, (2) gauge the prevalence of lead paint
contamination, and (3) start to address the issue within the City. There is a wealth of information
already available from HUD, the State, neighboring communities, and various organizations that staff
will gather and make available at City Hall, on the City's website, and at other appropriate locations
throughout the community.
The City will continue to engage in the regional dialogue with neighboring communities and service
providers to identify and address underserved needs, maintain affordable housing, and reduce the
number of families living in poverty. Through the Comprehensive Plan rewrite, the City will examine
its own institutional structure and look for ways to enhance coordination between public and private
housing and social service agencies.
City of Meridian, Idaho 16
2009 Action Plan
Program -Specific Requirements
• 1. PY2009 CDBG Activities to Benefit LMI persons
The majority of PY09 expenditures will benefit LMI persons. Centennial Park improvements and the
Five Mile Creek Pathway will benefit LMI residents on an area basis, and homeownership assistance
and public services will do so on a clientele basis.
The locations of the affordable housing activities have yet to be determined. However, all housing
activities will benefit LMI clientele. Similarly, the Public Service activities are not restricted to
residents within any particular area. However, due either to documented recipient income (Boys & Girls
Club) or the nature and location of the service (Meridian Food Bank), all Public Service activities will
also benefit LMI clientele.
Both Public Facility projects — Centennial Park and Five Mile Creek Pathway — are intended to serve
LMI Areas. Although it is located just outside of the designated LMI Census Tracts, the City conducted
an income survey to confirm that more than 51 % of residents in Centennial Park's service area are from
LMI households3. Five Mile Creek Pathway is within an eligible Census Tract and Block Group
(Census Track 010321, Block Group 1).
Maps of Meridian's LMI Census Tracts are found in Appendix A. Maps of the two Public Facility
projects are also included in Appendix A.
• The City will spend a total of $160,000.00 on activities that benefit low -moderate income areas and
individuals in the upcoming program year. Cumulatively, that constitutes 80% of the City's PY09
entitlement (after removing the Administration and Planning allocation).
•
3 Survey results show that 76% of residents within the Park's service area are from LMI households.
City of Meridian, Idaho 17
2009 Action Plan
Monitoring
® The City will employ a combination of formal and informal procedures to ensure the effectiveness of the
CDBG program. Each activity in the PY2009 Action Plan is unique, requiring different steps and
participation of different partners. It is therefore difficult to standardize or establish a single procedure
to adequately monitor all activities. Luckily, due to the number of activities, City staff is able to provide
an appropriate level of attention to each activity to ensure that proposed activities adhere to program
goals and requirements, and impact the community in the intended manner.
The CDBG administrator will maintain regular contact with implementing partners and HUD staff to
ensure that activities proposed in the Action Plan (1) comply with CDBG program requirements, (2)
move forward on appropriate timelines, (3) adequately forward the goals and objectives in the
Consolidated Plan, and (4) are completed successfully. As potential issues are identified, City staff will
promptly contact our CPD representative to discuss appropriate ways to avoid and/or address any
problems.
To ensure compliance with federal regulations, including those regarding the timeliness of expenditures,
the program administrator will (1) update IDIS regularly as requests for payment disbursement and
activity reimbursement are received, (2) concurrently maintain a spreadsheet that tracks collective
CDBG expenditures among all program years, and (3) continue working with the Finance Department
on ways to refine and improve monitoring procedures.
The City will maintain detailed records to enable staff, HUD, auditors and the public to determine the
status of each funded activity, as well as the overall program.
• The City will use a variety of techniques to monitor subrecipients and review for compliance.
Expectations will be clearly outlined in subrecipient agreements, tailored specifically to each activity
and subrecipient entity. Through phone conversations, written correspondence, desk monitoring, and
on-site monitoring visits, staff will review each subrecipient's ability to meet the program's financial,
production, and overall management requirements and make necessary determinations or take necessary
actions to preserve program integrity.
C]
A full version of the City's monitoring plan is available in the 2007 — 2011 Consolidated Plan.
City of Meridian, Idaho 18
2009 Action Plan
•
•
C7
APPENDIX A: MAPS
1. LMI Census Block Groups
2. Urban Renewal Area
3. Centennial Park Vicinity
4. Five Mile Creek Pathway, Segment H.1
City of Meridian, Idaho
2009 Action Plan
iV
.7
•
Appendix A.1: LMI Census Block Groups
Census Tract 10321, Block Group 2 (46.06% LMI)
Census Tract 10322, Block Group 1 (45.01 % LMI)
Census Tract 10322, Block Group 2 (72.04% LMI)
Apel 16, 2009
0 625 1,250
2,500 3,750 5,000
Fee!
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QLMI Census Block Groups
(:itc of Meridian. Idalio
2009 Action Plan
Low -Moderate Income Area
Census Block Groups
20
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•
Appendix A.2: Urban Renewal Area
City of Meridian, Idaho
2009 Action Plan
21
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City of Meridian, Idaho
2009 Action Plan
21
•
0
•
Appendix A.3: Centennial Park Vicinity
0 7A -4jo 288 j --T!-4]" 560
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City of Meridian. Idaho
2009 Action Plan
22
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•
•
0
Appendix AA: Five Mile Creek Pathway, Segment HA
April 20, 2009
Legend
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Cm of Meridian. Idaho
2009 Action Plan
Five Mile Creek Pathway
Segment H . i, Proposed
23
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Legend
� Proposed Pathway
Cm of Meridian. Idaho
2009 Action Plan
Five Mile Creek Pathway
Segment H . i, Proposed
23
1�1
0
APPENDIX B: TABLES
1. Table 3A - Summary of Specific Annual Objectives
2. Table 3B — Annual Affordable Housing Completion Goals
3. Table 3C — Consolidated Plan Listing of Projects
(1) Program Administration
(2) Affordable Housing
(3) Centennial Park
(4) Five Mile Creek Pathway, Segment H.1
(5) Public Services
a. Boys & Girls Club
b. Meridian Food Bank
(6) Fagade Improvements
City of Meridian, Idaho 24
2009 Action Plan
Appendix B.1
. Table 3A: Summary of Specific Annual Objectives
•
•
Grantee Name: CITY OF MERIDIAN
Avail abili /Accessib ili tyof Decent Housing
H-1
Specific Annual Objective
Source of
Year
Performance
Expected
Actual
Percent
Funds
Indicators
Number
Number
Completed
DH
Objective 2-6: The City
CDBG/
2007
0
0
0
%
1.1
will help non-profit and
Other
2008
0
0
0
%
for-profit developers and
2009
0
0
%
builders construct one (1)
2010
0
0
%
new housing facility
2011
1 unit/facility
1
%
MULTI-YEAR GOAL: One
%
(1) new housing or facilities
for homeless, special needs, or
elderly po ulations
DH
Objective 2-3: As deemed
CDBG/
2007
1
0
0
%
1.2
feasible the City will
Other
2008
0
1
0
%
acquire and demolish,
2009
0
0
%
clear and/or dispose of
2010
0
0
%
property to make way for
2011
0
0
%
new affordable housing
MULTI-YEAR GOAL: One
%
units
(1) structure or lot acquired,
removed, and/or disposed of
DH
Objective 2-8: Based upon
CDBG/
2007
0
0
0
%
13
availability, the City will
Other
2008
0
0
0
%
purchase a Dollar HUD
2009
0
0
%
Home and sell as
2010
0
0
%
affordable housing
2011
1
1
%
0 %
MULTI-YEAR GOAL:
One (1) HUD Dollar Home
purchased, marketed
Afforda ility of Decent Housing (DH -2)
DH
Objective 2-1: The City
CDBG/
2007
1 AHTF Estab.
1
1
100%
2.1
will create an Affordable
Other
2008
0
0
%
Housing Task Force to
2009
0
0
%
make recommendations to
2010
0
0
%
the Mayor and City
2011
0
0
%
Council to facilitate the
MULTI-YEAR GOAL:
AHTF continues to work
1
1
100 %
creation of, preservation
of, and dissemination of
information regarding
affordable owner -occupied
housing.
toward improving affordable
housing opportunities in the
City
DH
Objective 2-2: The City
CDBG/
2007
Housing Units
0
0
0%
2.2
will invest CDBG funds in
Other
2008
Housing Units
5
2
40%
funding and filling
2009
Housing Units
1
%
affordable housing units
2010
Housing Units
1
%
2011
Housing Units
2
%
City of Meridian, Idaho
2009 Action Plan
25
0
0
•
City of Meridian, Idaho
2009 Action Plan
MULTI-YEAR GOAL: Five
9
22%
(5) affordable housing units
available to LMI residents
DH
Objective 2-7: The City
CDBG/
2007
Residents
150
%
2.3
will provide information,
Other
2008
Residents
0
%
referral to housing
2009
Residents
0
%
counseling services, first-
2010
Residents
0
%
time homebuyer
2011
Residents
0
%
assistance, and
accessibility improvements
MULTI-YEAR GOAL:
grants through Community
Resource Directory
Distribute to fifty (50)
residents of Meridian's
LMI Areas and one
hundred (100) other
residents
Sustainability of Decent Housing (DH -3)
DH
Objective 2-4:The City
CDBG/
2007
Activities
1
1
100%
3.1
will participate on boards
Other
2008
Activities
1
1
100%
and committees of local
2009
Activities
organizations and
2010
Activities
cooperate with other local
2011
Activities
governments to promote
MULTI-YEAR GOAL: Five
5
2
40%
affordable rental housing
(5) fair housing activities
opportunities
DH
Objective 2-5:
CDBG/
2007
Individuals
20
0
0%
3.2
planning/Building
Other
2008
Individuals
20
0
0%
Department will continue
2009
Individuals
20
to inform and educate the
2010
Individuals
20
public, non profit agencies,
2011
Individuals
20
MULTI-YEAR GOAL: One
100
0
0%
and the private sector
housing industry about the
hundred (100) individuals
dangers of lead-based paint
educated on lead based paint
DH
Objective 2-9: The City
CDBG/
2007
Families
2
%
3.3
will support activities that
Other
2008
Families
2
%
increase the awareness of
2009
Families
2
%
available affordable
2010
Families
2
%
homeownership
2011
Families
2
%
opportunities and
10
%
programs
MULTI-YEAR GOAL:
Ten (10) families with
increased awareness
Availab'
ity/Accessibility
of Suitable Living Environment (SL -1)
SL
Objective 1-1: Invest in
2007
PF Activities
1
0
0 %
1.1
public facility (PF)
2008
PF Activities
1
2
200 %
projects that help create a
2009
PF Activities
1
%
suitable living
2010
PF Activities
1
%
environment in LMI
2011
PF Activities
1
%
neighborhoods.
5
2
40 %
MULTI-YEAR GOAL
City of Meridian, Idaho
2009 Action Plan
•
•
Affordability
of
Suitable Living
Environment (SL -2)
SL
N/A
2007
%
2.1
2008
%
2009
%
2010
%
2011
%
MULTI-YEAR GOAL
Sustainability of
Suitable Living Environment (SL -3)
SL
Objective 3-1: Code
CDBG/
2007 CE Cases
2
%
3.1
Enforcement will help to
Other
2008 CE Cases
2
%
reduce deterioration of this
2009 CE Cases
2
%
neighborhood by working
2010 CE Cases
2
%
with residents to enforce
2011 CE Cases
2
%
property maintenance
MULT-YEAR GOAL: Ten
10
codes
(10) CE Cases opened and
resolved in LMI Census
Tracts
SL
Objective 3-2: The City
CDBG/
2007
Activities
1
0
0%
3.2
will organize
Other
2008
Activities
1
1
100%
neighborhood clean-up
2009
Activities
1
%
and/or improvement
2010
Activities
1
%
activities
2011
Activities
1
%
MULTI-YEAR GOAL: Five
5
1
20%
(5) clean-up/and or
improvement activities
SL
Objective 3-3: The City
CDBG/
2007
Residents
5
%
33
will help address key
Other
2008
Residents
5
%
social and human service
2009
Residents
5
%
needs, especially those
2010
Residents
5
%
related to family support,
2011
Residents
5
%
youth development, child
25
%
care, senior services,
MULTI-YEAR GOAL:
substance abuse,
Twenty-five (25) LMI
homelessness support
residents assisted.
services, financial
counseling, victims of
domestic violence,
veteran's affairs,
transportation, educational,
and employment training
City of Meridian, Idaho
2009 Action Plan
`X
9
•
Grantee Name: CITY OF MERIDIAN
Availabili /Acces i ility of Economic Opportuni O-1
Specific Annual Objective
Source of
Year
Performance
Expected
Actual
Percent
Funds
Indicators
Number
Number
Completed
EO
N/A
2007
%
1.1
2008
%
2009
%
2010
%
2011
%
MULTI-YEAR GOAL
Affordability
of Economic Opportunity (EO
-2)
EO
N/A
2007
%
2.1
2008
%
2009
%
2010
%
2011
%
MULTI-YEAR GOAL
Sustainabili
of Economic Opportunity (EO -3)
EO
Objective 1-1: The City
CDBG/
2007
Facades Improved
1
0
0 %
3.1
will support the efforts of
Other
2008
Facades Improved
0
N/A
the Meridian Development
2009
Facades Improved
1
%
Corporation to implement
2010
Facades Improved
1
%
the Urban Renewal Area
2011
Facades Improved
1
%
Plan in revitalizing
MULTI-YEAR GOAL:
4
0
0%
downtown.
Implement URA Plan through
fagade improvements.
EO
Objective 1-2: The City
CDBG/
2007
0
0
%
3.2
will improve economic
Other
2008
0
0
%
conditions in the Meridian
2009
3
3
%
Urban Renewal Area,
2010
3
3
%
creating access to services
2011
4
4
%
and jobs for LMI persons.
10
%
MULTI-YEAR GOAL:
Ten (10) businesses locate
in Meridian URA
Neighborhood Revitalization (NR -1)
NR
N/A
2007
%
1.1
2008
%
2009
%
2010
%
2011
%
MULTI-YEAR GOAL
Other (0-1)
O
N/A
2007
%
1.1
2008
%
2009
%
2010
%
2011
%
City of Meridian, Idaho
2009 Action Plan
28
•
•
LJ
City of Meridian, Idaho
2009 Action Plan
29
MULTI-YEAR GOAL
I T
Other (0-2)
O
N/A
2007
%
2.1
2008
%
2009
%
2010
%
2011
%
MULTI-YEAR GOAL
City of Meridian, Idaho
2009 Action Plan
29
® Appendix B.2
Table 313: Annual Affordable Housing Completion Goals
LJ
•
Grantee Name: City of
Meridian
Program Year: 2008
Expected
Annual
Number of
Units
To Be
Completed
Actual
Annual
Number of
Units
Completed
Resources used during the
period
CDBG
HOME
ESG
HOPW
A
BENEFICIARY GOALS
Sec. 215 Only)
Homeless households
0
❑
❑
❑
❑
Non -homeless households
0
❑
❑
❑
❑
Special needs households
0
❑
❑
❑
❑
Total Sec. 215 Beneficiaries*
❑
❑
❑
❑
RENTAL GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
❑
Production of new units
0
❑
❑
❑
Rehabilitation of existing units
0
❑
❑
❑
❑
Rental Assistance
0
❑
❑
❑
Total Sec. 215 Affordable
Rental
0
❑
❑
❑
❑
HOME OWNER GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
Production of new units
0
❑
❑
Rehabilitation of existing units
0
❑
❑
Homebuyer Assistance
4
®
❑
❑
Total Sec. 215 Affordable
Owner
4
®
❑
❑
❑
COMBINED RENTAL
AND OWNER GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
❑
Production of new units
0
❑
❑
❑
Rehabilitation of existing units
0
❑
❑
❑
❑
City of Meridian, Idaho
2009 Action Plan
30
•
•
Rental Assistance
0
❑
❑
❑
Homebuyer Assistance
4
®
❑
❑
Combined Total Sec. 215
Goals*
4
®
❑
❑
❑
OVERALL HOUSING GOALS
(Sec. 215 + Other Affordable
Housing)
Annual Rental Housing Goal
❑
❑
❑
❑
Annual Owner Housing Goal
4
®
❑
❑
❑
Total Overall Housing Goal
4
®
1 ❑
1 ❑
❑
City of Meridian, Idaho
2009 Action Plan
31
C.
•
Appendix B.3(1)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Program Administration
PY2009 Program Administration
Description
The City's Overall CDBG program management, coordination, monitoring, reporting, and evaluation
will include the following types of assistance:
■ Coordinating Fair Housing activities with Boise and Nampa
■ Ensuring compliance with the Citizen Participation Plan
■ Preparing program budgets, schedules and amendments
■ Evaluating program results against stated objectives
■ Monitoring program activities for progress and compliance; resolutve audit and monitoring
findings
■ Preparing reports and other documents for submission to HUD
■ Developing agreements to carry out program activities
■ Coordinate training activities
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
Objective Number
Project ID
HUD Matrix Code
CDBG Citation
21A
24 CFR § 570.206
Type of Recipient
CDBG National Objective
Entitlement
N/A
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
N/A
N/A
Local ID
Units Upon Completion
N/A
C]
City of Meridian, Idaho
2009 Action Plan
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$49,947.00
$49,947.00
...................................................................
$49,947.00
32
Appendix B.3(2)
• Table 3C
Consolidated Plan Listing of Projects
4
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Affordable Housing
Project Title Boise City/Ada County Housing Authority Homeownership
Description
The City will provide funding for the Boise City/Ada County Housing Authority to provide direct
homeownership assistance to help LMI individuals purchase homes.
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ® Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
Objective Number
Project II)
DH 2.2
HUD Matrix Code
CDBG Citation
13
24 CFR § 570.201(n)
Type of Recipient
CDBG National Objective
Subrecipient
LMH
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
Housina Units
3
Local H)
Units Upon Completion
3
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
•
City of Meridian, Idaho 33
2009 Action Plan
$35,000.00
$35,000.00
$35,000.00
•
4
Appendix B.3(3)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Community Improvement — Public Facility
Centennial Park
Description
The City will allocate $55,000.00 to purchase and install playground equipment, game tables, etc. in Centennial
Park. The Park is not located in an approved LMI census block group, so the City is finalizing a survey (using
PY2008 Administration funds) to confirm that the Park is eligible and appropriate for expenditure of CDBG
funds. Survey results will be forwarded to HUD upon completion.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
237 E. Idaho Avenue; Meridian, ID 83642
Census Tract 010321, Block Group 1.
Objective Number
Project ID
SL1.1
HUD Matrix Code
CDBG Citation
3F
24 CFR § 570.201(c)
Type of Recipient
CDBG National Objective
Entitlement
LMA
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
Public Facility Activity
1
Local ID
Units Upon Completion
1
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
•
City of Meridian, Idaho 34
2009 Action Plan
$55,000.00
$55,000.00
$55,000.00
............_...__.............................................
Appendix B.3(4)
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Community Improvement - Public Facilities
Project Title Five Mile Creek Pathway, Segment H.1
Description
The City will allocate $33,000.00 to complete any necessary environmental reviews and begin construction of
Five Mile Creek Pathway, Segment H.1 through a Low -Moderate Income area within the City. This project
will provide (1) a new recreational opportunity for residents in this area, and (2) a safe, convenient, non -
motorized link to Downtown Meridian, via Pine Avenue to the south, and to the many businesses, employment
opportunities, and services along Fairview Avenue to the north. Services located on Fairview near this pathway
include the Idaho Department of Motor Vehicles (1769 N. Lakes Ave. Ste 100), Living Balance Counseling
(1910 North Lakes Avenue), Hastings Books (1769 N. Lakes Avenue) and more.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
• 237 E. Idaho Avenue; Meridian, ID 83642
Census Tract 010321, Block Group 1.
Objective Number
Project ID
SL1.1
HUD Matrix Code
CDBG Citation
3E
24 CFR § 570.201(c)
Type of Recipient
CDBG National Objective
Entitlement
LMA
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
Public Facility Activity
1 .54
Local ED
Units Upon Completion
1
4 Completion of the pathway is anticipated in a future program year.
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
City of Meridian, Idaho 35
2009 Action Plan
$33,000.00
$33,000.00
$33,000.00
Appendix B.3(5)a
Jurisdiction's Name:
Priority Need:
Project Title
Description
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Community Improvement — Public Services
Boys & Girls Club Transportation Program
The City will provide assistance to the Meridian Boys & Girls Club to initiate a bussing program that will
transport students from Peregrine Elementary, Meridian Middle, and Meridian High to the Club after school.
CDBG funds will cover driver wages and fringe benefits, insurance, bus maintenance and repairs, and fuel. The
bus will run every school day for the extent of the program year.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Boys & Girls Club — 911 N. Meridian Road; Census Tract 010322, Block Group 1
Peregrine Elementary —1860 W. Waltman St.
eridian Middle —1507 N. West 8`h Street; Census Tract 010322, Block Group 1
eridian High —1900 W. Pine Avenue; West of/adjacent to Census Tract 010322, Block Group 1
Objective Number
Project ID
SLLI
HUD Matrix Code
CDBG Citation
05E
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subrecipient
LMC
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
Residents
100
Local ID
Units Upon Completion
100
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
•
City of Meridian, Idaho 36
2009 Action Plan
$17,000.00
$17,000.00
$17,000.00
Appendix B.3(5)b
Jurisdiction's Name:
Priority Need:
Project Title:
Description
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Community Improvement — Public Services
Meridian Food Bank
CDBG funding will assist the Meridian Food Bank in purchasing equipment and supplies related to their
primary function; providing food to individuals and families in need. Equipment may include
refrigerators/freezers for food storage, a truck to pick up and transport food, and computers to (1) track food,
monetary donations, and inventory, and (2) monitor and report finances for documentation purposes.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Meridian Food Bank —15 E. Bower; East of/adjacent to Census Tract101322, Block Group 2
Objective Number
Project ID
SL3.3
HUD Matrix Code
CDBG Citation
05
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subreci fent
LMC
Start Date
Completion Date
10/01/2009
09/30/2010
Performance Indicator
Annual Units
Residents
600
Local ID
Units Upon Completion
600
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
9
City of Meridian, Idaho 37
2009 Action Plan
$20,000.00
$20,000.00
...................................................................
$20,000.00
•
Appendix B.3(6)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Economic Development
Fagade Improvements
Description
Partner with Meridian Development Corporation to complete one fagade improvement project to address slum
and blight in the Urban Renewal Area.
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Project will be located within the City's urban renewal area. The exact location will be determined by the MDC
Board.
Objective Number
Project ID
E03.1
HUD Matrix Code
CDBG Citation
14E
24 CFR § 570.202(a)(3)
Type of Recipient
CDBG National Objective
Subrecipient
SBA
Start Date
Completion Date
10/01/2009
09/30/2010
Performance
Annual Units
Indicator:
1
Facades improved
Local ID
Units Upon Completion
1
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
•
City of Meridian, Idaho 38
2009 Action Plan
$40,000.00
$40,000.00
$40,000.00
OAPPENDLX C: CERTIFICATIONS
0
•
City of Meridian, Idaho 39
2009 Action Plan
Nr�,�y$G
CPMP Non -State Grantee
Certifications
D�O Many elements of this document may be completed electronically, however a
signature must be manually applied and the document must be submitted in paper form to the
Field Office.
Fj This certification does not apply.
® This certification is applicable.
NON -STATE GOVERNMENT CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an
analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any
impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24;
and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the
CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about -
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement
required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the
employee will -
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each
affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any
employee who is so convicted -
a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and
6.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress
City of Meridian, Idaho 40
2009 Action Plan
gft in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
9. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with
its instructions; and
10. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction
possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with
the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24
CFR Part 135.
Signatye/uthorized Official Date
i
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
•
City of Meridian, Idaho 41
2009 Action Plan
This certification does not apply.
® This certification is applicable.
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of
24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies community development
and housing needs and specifies both short-term and long-term community development objectives that provide decent housing,
expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been
approved by HUD.
Use of Funds -- It has complied with the following criteria:
11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed
its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the
prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed
to meet other community development needs having a particular urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community, and other financial resources are not available);
12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2007, 2008,
• 2009, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally
benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for
activities that benefit such persons during the designated period;
13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including
Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of obtaining access to such public
improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made
against the property with respect to the public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section
108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public
improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property
with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and
occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public
improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the
assessment.
Excessive Force -- It has adopted and is enforcing:
14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals
engaged in non-violent civil rights demonstrations; and
15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which
is the subject of such non-violent civil rights demonstrations within its jurisdiction;
Compliance With Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil
Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, ], K and
R, of title 24;
City of Meridian, Idaho 42
2009 Action Plan
Compliance with Laws -- It will comply with applicable laws.
Signature/Authorized Official Date
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
• Telephone Number
is
City of Meridian, Idaho 43
2009 Action Plan
Wompliance with Laws -- It will comply with applicable laws.
•
•
. . . . . . . . .`'� �o U
Signatures thorized Official Date
Name
Title
33 E. Broadway
Add ress
Meridian, Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho 43
2009 Action Plan
® This certification does not apply.
D This certification is applicable.
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental assistance:
The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's
consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205
through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the
guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than
is necessary to provide affordable housing;
• Signature/Authorized Official Date
•
Name
Title
Address
City/State/Zip
Telephone Number
City of Meridian, Idaho 45
2009 Action Plan
U
This certification does not apply.
This certification is applicable.
HOPWA Certifications
The HOPWA grantee certifies that:
Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private
sources.
Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan:
1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility,
2. For at least 3 years in the case of assistance involving non -substantial rehabilitation or repair of a building or structure.
Signature/Authorized Official Date
Name
Title
Address
City/State/Zip
Telephone Number
City of Meridian, Idaho 46
2009 Action Plan
This certification does not apply.
This certification is applicable.
ESG Certifications
I, Mayor Tammy de Weerd, Chief Executive Officer of Error! Not a valid link., certify that the local
government will ensure the provision of the matching supplemental funds required by the regulation at 24
CFR 576.51. I have attached to this certification a description of the sources and amounts of such
supplemental funds.
I further certify that the local government will comply with:
1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency
Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the
homeless; or when funds are used solely for operating costs or essential services.
2. The building standards requirement of 24 CFR 576.55.
3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the
homeless.
4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other
applicable federal laws concerning nondiscrimination and equal opportunity.
is 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970.
6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a
project assisted with these funds.
7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988.
8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures
to ensure the confidentiality of records pertaining to any individual provided family violence prevention
or treatment services under any project assisted with ESG funds and that the address or location of any
family violence shelter project will not be made public, except with written authorization of the person or
persons responsible for the operation of such shelter.
9. The requirement that recipients involve themselves, to the maximum extent practicable and where
appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating
facilities assisted under the ESG program, and in providing services for occupants of these facilities as
provided by 24 CFR 76.56.
10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures
applicable with respect to the environmental review responsibilities under the National Environmental
Policy Act of 1969 and related authorities as specified in 24 CFR Part 58.
11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for
• families that have received eviction notices or notices of termination of utility services will meet the
requirements that: (A) the inability of the family to make the required payments must be the result of a
sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or
City of Meridian, Idaho 47
2009 Action Plan
• able to resume payments within a reasonable period of time; and (D) the assistance must not supplant
funding for preexisting homeless prevention activities from any other source.
•
12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the
maximum extent practicable and where appropriate, policies and protocols for the discharge of persons
from publicly funded institutions or systems of care (such as health care facilities, foster care or other
youth facilities, or correction programs and institutions) in order to prevent such discharge from
immediately resulting in homelessness for such persons. I further understand that state and local
governments are primarily responsible for the care of these individuals, and that ESG funds are not to
be used to assist such persons in place of state and local resources.
13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the
collection and reporting of client -level information.
I further certify that the submission of a completed and approved Consolidated Plan with its certifications,
which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and
that the local government possesses legal authority to carry out grant activities In accordance with the
applicable laws and regulatio the U. S. Department of Housing and Urban Development.
Signatyr Authorized Official Date
I
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho 48
2009 Action Plan
❑ This certification does not apply.
®This certification is applicable.
APPENDIX TO CERTIFICATIONS
Instructions Concerning Lobbying and Drug -Free Workplace Requirements
Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Drug -Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -
Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if
there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the
grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway
department while in operation, State employees in each local unemployment office, performers in concert halls or radio
stations).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of
the change(s), if it previously identified the workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific
grant: Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is
required by 24 CFR part 21.
Place Name
Street
city
County
state
Zi
Meridian City Hall
33 E. Broadway
Meridian
Ada
ID
83642
Meridian City Hall Annex
703 N. Main St.
Meridian
Ada
ID
83642
Meridian Planning Department
660 E. Watertower
Meridian
Ada
ID
83642
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule
apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled
substance" means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any
judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal
drug statute" means a Federal or non -Federal criminal statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of
work under a grant, including:
a. All "direct charge" employees;
b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and
c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on
the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if
City of Meridian, Idaho 49
2009 Action Plan
used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents
include:
1. Analysis of Impediments to Fair Housing
2. Citizen Participation Plan
3. Anti -displacement and Relocation Plan
Signatur / uthorized Official Date
t
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
-City/State/Zip
208-888-4433
Telephone Number
•
City of Meridian, Idaho 50
2009 Action Plan
0
•
APPENDIX D: SF 424
City of Meridian, Idaho
2009 Action Plan
51
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
*1. Type of Submission:
*2. Type of Application * If Revision, select appropriate letters)
❑ Preapplication
❑ New
® Application
® Continuation *Other (Specify)
❑ Changed/Corrected Application
❑ Revision
3. Date Received: 4. Applicant Identifier.
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier.
8. APPLICANT INFORMATION:
*a. Legal Name: CITY OF MERIDIAN, IDAHO
*b. Employer/Taxpayer Identification Number (EIN/TIN):
*c. Organizational DUNS:
82-6000225
028 451 367
d. Address:
*Street 1: 33 E. Broadway
Street 2:
*City: Meridian
County: Ada
*State: Idaho
Province:
*Country: USA
*Zip / Postal Code 83642
e. Organizational Unit:
Department Name:
Division Name:
Meridian Planning Department
f. Name and contact Information of person to be contacted on matters Involving this application:
Prefix: *First Name: Matthew
Middle Name:
*Last Name: Ellsworth
Suffix:
City of Meridian, Idaho
2009 Action Plan
52
C
U
Title: Associate City Planner and CDBG Administrator
Organizational Affiliation:
*Telephone Number. 208-884-5533 Fax Number. 208-888-6854
*Email: mellsworth@meridiancity.org
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
HUD
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
*12 Funding Opportunity Number:
14.218
*Title:
COMMUNITY DEVELOPMENT BLOCK GRANWENTITLEMENT GRANTS
13. Competition Identification Number:
Title:
City of Meridian, Idaho
2009 Action Plan
53
C
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
16. Congressional Districts Of:
*a. Applicant: 1 *b. Program/Project: 1
17. Proposed Project:
*a. Start Date: 10/01/2009 *b. End Date: 09/30/2010
18. Estimated Funding ($):
*a. Federal 249,947
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL 249,947
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
❑ Yes ® No
21. *By signing this application, I certify 1 to the statements contained in the list of certifications** and 2 that the statements
City of Meridian, Idaho
2009 Action Plan
54
L ---A
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances*" and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® "I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: *First Name: Tammy
Middle Name:
*Last Name: De Weerd
Suffix:
*Title: Mayor
*Telephone Number: 208-888-4433
Fax Number: 208-884-8723
* Email: deweerdt@meddiancity.org
*Signature of Authorized Represent ��/'
*Date Signed: 0
Vim,
Authorized for Local Reproduction
Standard Form 424 (Revised 10/2005) C�
• Prescribed by OMB Circular A-102
9
City of Meridian, Idaho 55
2009 Action Plan
•
•
•
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version02
City of Meridian, Idaho 56
2009 Action Plan
City of Meridian, Idaho 57
2009 Action Plan
•
•
INSTRUCTIONS FOR Tiff SF424
;`, do a _ �� .e i . - m. d 1�... '•t� gel I ': � •►I,:I .e„-_ n -:..u.;.% i... : � �1 � :I ,Ire � a � � ..n x - . I a �e l •'. a, i .. n;a :• � c r_ -!A • .yn.,, -;:, a �:
"U”Bei �F .I^1 L° . I f� 3 F _illa� C'K'i - MA+7.M i . •I , 7 P 4 `I I. vi —J �,
115F. r 1I4 .
1411M IZ13r!•.,;1all: 1:902 11 1 WAMI 1.;fir. I� -� — I 1:k `l •`4 iR1: X71.1'
� �► 'rya .-.p.
This is a stand f= (hmhxlimg the coudunadm shoot) segaired for vae as a cater motet for suburb as of preapp9 mftns and g4rHradm amd
agitated "mfWmztum —A dscretanary progams. Some of the itrmLs are required stud wr ae mte aplianal at the duaericn of ttre apphcamt or line Faeftml
apnq fta=y). Requkid ftem are Wamfiffed with = asteaask an the fomai mind are sperifted i m the h=rmevans be=. Bin shilmon to tke mstrurtEam
promded laelotcr apphtem mut ceausah apzry but ucmimu to dezenmhe spedfie requaezawL
Item
Enbr,
item
1.
Type of Submission: (Requaedr Select one type of submiss-m in
accordance with agerM instruction.
10.
Dame Of Federal Agenty. (Rezqdired) Enterthe mance off tine
Federal agency firman gide asashwee Es beim requested with
Pr fication
this appEcatilm.
App"_"nation
11.
Catalog Of Federal Dentestic Assistance Numbed itle:
ChangedlGarrected Applicaton - ff requested by the agency. check
if this submission is to dkange or correct a prey ply submitted
Enter the Catalog al Federal Gwnesft Assistance momtier and
aWcation. Unless requested by the agency. applicants may not
use this t® submit changes attar the dzsing date.
title of the prograrn under which ass5stance is reed. as
found in the program announcement, ff app--zab5e.
2.
Type of Applh-sa tion: (Required) select one type of applicatian in
12-
Funding OpwbmAy Nu - plequ d Eater the
accordance v&A agency bob clions.
Funding ng Opportunity Number and He of the under
. Mew - Ain alrp Mian that is being sublruftd to an agency tsar the
which assistance is requested, as &wW in the program
W time.
announcement
. Ccenbueafon - /An e>der tan for an addihOnal funding/'budget period
13.
Coropelifion klenifficafflon Nu mberMf e: Enter the
far a pcaEct with a projected dosnp"Eftn date. TIES can include
Compefdon Identification Number and We of the oompettion
renewals.
undue t Nch a rm is mrzested. if MMcab"-e_
. Reusiori - Any longe tae the Federal Government's fel
or contingent unity frown an existing obligation. It a
revisini, enter the appropriate lter(sj. More than one may be
seled� If `Cthe r is selected, pleam sp" in tet box pmvr des
A- Increase Award B. Decrease Awwd
C_ Increase Muatmn Q Decrease Qwalf=
E DJaer
t4_
Areas Ai%cted Pro" Lisa the areas or est
®y !
the categories (e.g, cities, counties, stapes etc.) specftd in
agency brsburtmns. Use the coallattation sheet to enter
adeffmal areas. if needed.
3.
date Remand` Dave Om fW-d blank_ This date mill be asmaned by the
15.
Deswipfhre We of Applicants Project (Requbed) Enter a
Federal agcy.
brief descriptiae tyle of the pnc7ea if appmpriale. attach a
map shavAng project location (e_g., construction or real
property projezks . Fur preapp_mations, attach a su mrrrary
4.
Applicant fdentifiier. Estee• the entity ider>t w ass geld by the Federal
agency. if any, ar aWcanfs awdrol number. it app_raWe.
dwaf0waftheproject.
5a
Federal 'Entity identifier. Ester the number aid td your
18.
Cangressfonal Districts tit (Resguired)1t la. Enter the
organkaten by the Federal Amt. ii any.
altp_`cofs GongressWutal District and 10b. Ester all 12strirt(s)
affected by the program or pryecL Ester in the fsrmeat 2
characters State AbbrevMw - 3 charactos, Oisb= Nurrduw.
e -g.. CA -00 fw Callf2mia 5s' dWrkt CA -012 fnr Ca2omia le
disb cL NC -103 for North Camlirra`s W*
If a7 carigress5onal disbicts in a slate we affected. enter
'all' for the district number. a -g, UD -A fear all
ccatgre'ts-anal dist in Mary amt.
• If rLihonaide. Le. aO districts within all stales we affeded.
51n.
Federal Award 1 . For leen applicaiacs leave blank. For a
continuation or revision to an existing award. enter the previourLy
assigned Federal waard iderdi!W number _ If a change f'
appliratan, enter the Federal Identifier as accordance with agency
ir�ditm.
h.
Date dived by State. tie this €gild 10ar* This date warp be
assigned by the EM-ift if sable-
P.
State Application lde>a Neu Lea m this field blank- Tho PdentTier w N
be ass4med by the State, if applicable.
eater .
If the ct is outside the US, enter .
S.
Applicant on: 9 tare fzRnacsiug ®e wJth agency
iistrudtiofls:
a. Legal {dame: (Requue4 Enter the tegal name of app-7cant that will
17.
Pnprased Projed Start and End Batas: (_ ) Biter the
undertake are asts mum achft. This is the name that the organization
pruposed start date and eyed date of the pvscL
has registered with the Central Contractor Regisby. Imforrnatian an
nmfisterina w2th CCR may be obtained by v5sitina the raabsite.
b_ axpayer N : (Requireft Liter the
1f3.
Estimated Funding: (Required) Enter the amount requested
EmpkirerorTaxpayerEdenffmaftm Number XIN or TRY) as assigned by
Ow inierna9 Rtvemw Service. If your organization is not h the BAS. ender
or to be contributed daring the trel fundmg1budget period by
444444444.
each centributar. Value of k --kind cantribtdions should be
c. Orgar budoml DLMS: (Required) Ester the organizaEw's IWNS or
numim received from Dun and BTadstreeL Inft irnalien on
inclurded on appropriate 1 -nes. as applicable- 9 the act5an will
resent in a dollar dump to an extting awant bulirate only the
dbtfz!g a GUNS number may be obtaueed by vssf€r4g the Grarits`gmr
Website.
ammmt off the drarege. For decreases, erg the amounts in
d- Address: Ester the complete address as fio kris: Street address QIP
PareYdbeses.
1 ). City - Cam*. State (Require, if cam" is IDS). -
Con" (Requirea Zip��PcsW Cerde (Required. if try is
IDS
1®.
Is App�earn Subject to review try State Under Executive
Order 12372 Process? Atrp` shmid corded the State
Sin& Pchd of Ctrdact (SPOC) for Federal ExecirEve Order
12372 to determine twMilw the application is sult',ed to the
e. Organizational Unit Ester the name of the primary orgar0tational
unit and department or division. f licah5e that wB undertake the
0
City of Meridian, Idaho
2009 Action Plan
assistance actift, ff applicable.
revmv process. the
C Name and contact information of person to be contacted on
apWaimute Isar. If `a: is steed, enter the date the
mem involving ttr9s apprrcalaon Bder the narne {Fist and last name
app5cafiDn was submitted to the Sly
required), organbmificnal affiliation (d affiliated w i an aripufmation other
20.
Is the Applicant Delinquent an any Federal Debt?
than the app :ant orgaian ), telephone mm*w (Requiredjb tax
nwnbw, and emra7 address (Required) ad the perm to contact on
(Required) Select the appropriate box. This Weston Wfies to
matteas, related to this applicatiom
the appftard organizatoan, not the perms who signs as the
mAhorb ed Categum of debt include
audit disComonces, loam and taxes.
ff yes, include an explanation an the combamflon dmet
P.
Type of -scant (Required)
21.
Authari ed Representatim j To be signed and
Sid up to 1hree applicant ty Ws) in accordmoe gab aged
dated by the authorized representafive of the applicant
distructions.
organization. Enter the name l irst and last mune required)
A. State GcvEmrnent
M. Nonprufl vdtb 5DIC3 IRS
tile (Requiredl telephone munber (Required). fax mmnber.
B. County Goveranahent
Statim (Mer them kmftbon
and ems address (Requ regi) of the person autimAzed to sign
C. City or Towtship C,avemment
D. Special Q'strict Government
of Ffi*w Education]
N. Nonproft w6mW 5DIM IRS
far the applicant
A copy of the governing body(s authorizat o n far you to sign
E. Regional Organma.n*'an
F. U.S. Tentary as Possession
Status ether em msmjbonn
of HW w' Education)
this appficatcn as the official nquesenlative must be an ge in
the appBzan3's affce. (Certain Federal agencies may reqs
G. E ndependemt S&ool District
0. Private I7�on of 1-1-9]ner
that this authwim3tion be subnnitled as part of the appcation.)
H. Padzr-mState Ciantralled
Educaton
ltnllitalio n of Kgher Education
P. lr dMdu l
1. IndiarbWative Annerican Trbal
4 For-Pra6t Orgarii
Government (Federa''-y
(Other than Small Business)
R. Small Business
J. MiardNallve Amterioan Trial
S. FftpMM-.MVMQ
Given anent (other them
T. FGtriralfy ®lack Go=d
Federally Recognized)
and Unversites fMCUs)
K. IindiardNative American
U. TrIally Cantro7ed Colleges
Tribally
and UnveesitEes (TC(Nls)
Organization
1.. Pad mEa n Hausirng
V. Alaska Native and Natue
Hawafaan Seming Insfift ans
Authority
W. mem s (non -US)
Entity
x Other (speoily'j
City of Meridian, Idaho
2009 Action Plan
*APPENDIX E: Proof of Publication, Public Comment Period
•
•
1. Valley Times
2. Idaho Statesman
City of Meridian, Idaho 60
2009 Action Plan
•Appendix E.2
Uaho'Siatesman
P.O.. Box 40, Boise, Idaho 83707-0040
LEGAL ADVERTISING PROOF OF PUBLICATION
ftmnt
TINA BARTLETT, being duly swom, deposes and says: That
NOMEOF
OF Fpm
she is the Prindpal Clerk of The Idaho Statesman, a daily
AND PUBLIC CQfi+1MENT �00
newspaper printed and published at Boiee, Ada County, State
Regard&m M1dettdian's Comm�u�yy
tleuelopmaraP (t64
of Idaho. and having a general circulation therein, and which
NOTICE OF PUBLIC HEARING
said newspaper has been continuously and uninterruptedly
112516
444950
COMMUNITY DEVELOPMENT BLOCK GRANT
$7220
the U S. Department of Housing �d
rt Housing
edas+
uitim yt�theD . (1-W
o receive
nis wtudy troon
MATT ELLSWORTH
erda ard (C (
The
JUNE 10, 2009
CITY OF MERIDIAN
NwrAerar Lhn
MERIDIAN PLANNING DEPARTMENT
In order to receive thesefund�s, the
txnit
city nWt suto HUD a 2009 An-
MW Action Plan [dent
70
33 E BROADWAY AVE
�9)
tli
beginning ing issue oh JUNE 10 , 2009
MERIDIAN IDAHO 83642
ending issue of UNE 10 , 2009
1
�+--
1MIMIAN
TINA BARTLETT, being duly swom, deposes and says: That
NOMEOF
OF Fpm
she is the Prindpal Clerk of The Idaho Statesman, a daily
AND PUBLIC CQfi+1MENT �00
newspaper printed and published at Boiee, Ada County, State
Regard&m M1dettdian's Comm�u�yy
tleuelopmaraP (t64
of Idaho. and having a general circulation therein, and which
said newspaper has been continuously and uninterruptedly
pubtisi►ed In said County during a perlad of twelve consecutive
The City Ot Meridian hes been ily bg
,rated an Enb ment Co ba
months prior to Me first publication of the notice, a copy of
the U S. Department of Housing �d
rt Housing
which Is attached hereto: trot said notice was published In
uitim yt�theD . (1-W
o receive
nis wtudy troon
The Idaho Statesman, In conformity with Section OD -108,
erda ard (C (
The
Idaho Code, amended. forf. ONE
ram. City arUc pates that it
1 reodve its tf 1 6y0w estimated
tober annual, ir2mdlag of $249,9b2 on Ot•
consecutive nAr68kiy 8h1g1+9
In order to receive thesefund�s, the
txnit
city nWt suto HUD a 2009 An-
MW Action Plan [dent
�t T�
consecutive daily odd skip
the prof
ects and goals the Clly -wtl under-
�9)
take to create Pew jobs, increase of
fwftfe andlize essMe ho
acc
beginning ing issue oh JUNE 10 , 2009
ALL "n INVd'to a
tend
ending issue of UNE 10 , 2009
a c
lu2009,De7er 00.asn�en23ityH,d
�+--
Meridian CityBroadway
`
AumuB, M Idaho regard'mg
the draft 2009 taction Plan.
SOedallm bWn is exterd to per-
sons WM d• reshdaris
end
STATE OF IDAHO )
as
assisted hou�n
Meridian bulb
mesa and pro ovmars. Markban
COUNTY OF ADA )
City Hag ba h capped accessbte
faWly. btd'niduals ra9udring actor
On this 1Q of JUNE nthe earof 2009
�Y Y
mo an of physical sight, or Isar-
before ria, a Notary Public. personally appeared before me
we hPairments °rIs a air-
pretati0n CadNs�
comaM
t !188.4433
TIARA BARTLEiT known or kien9fied to me to be the person
at �tease
All
zens may review the draft pims and
whose name subscribed to the wiltiln Inr*ument. and being
Provide W. dmony of the
draft des `'� 19,
by me first swam, de".Pialthe *tatemants theraM
r9101.9ble
2009 at the Mteridian City cierles 01
are we, arid' imaw to
ledgd;, 1:00 executed the ears
lice 33 E. Broadway Averwe; Med.
an Kific Libr^fit 1326
,
W.
Lane tderkiian Senior Canto 133
,
W. §Zdway ?+emoe; and
G s w th
Notary PWfldTft l
nttp✓/�Vv rng6e,_4xW aig
A T 7Y.016! IfI)Y PUBLIC
COMMENT PERIOD
Residing at Boise, ldah4
My Comrrdssfan ` j
WILL FOL.
LOW THE KIRLIC HEARING
ex:
pires:
MLYiN2.4AiE09. (8 Tt11fQ
i
ndr a�J commeais Slte�w t:
addressed to Malt Ellsworth in the
y pianrmgg Departtknw�m' who may
ern
c Wa�rdg b�p�amnennt 33 ity of E
9rcadway Are. Ste. 210�tAe8�
ID 83"2
y5 by fax: i2Ug) iB86Rt ; or by
a+aaa: meiiswcrthknerid a a g.
DATED oris 5th day of here 2009
°vb hese 10, 2009
�'Hktf� 1R95tbtii
City of Meridian, Idaho
62
2009 Action Plan
0
0
•
MERIDIAN CITY COUNCIL MEETING
APPLICANT
October 20, 2009
REQUEST DA - AZ 09-002 Treasure Valley Veterinary Hospital
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
COMMENTS
See Attached
Date:
ITEM NO. 6F
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 11
BOISE IDAHO 10/22109 02:43 PM
DEPUTY Randy Jennings III IIII'IIIII'll'll'II'11'lll"'lllll
RECORDED -REQUEST OF
Meridian CIV 109120013
DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Rick and Theresa Shackelford, Owner/Developer
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this
_&L`
day of 064 kj , 2009, by and between City of Meridian, a municipal corporation of the
State pf Idaho, hereafter called CITY, and Rick and Theresa Shackelford, 2600 S. Meridian
Roat eridian, ID 83642, hereinafter called OWNER/DEVELOPER.
1. RECITALS:
1.1 WHEREAS, Owner/Developer are the sole owners, in law and/or equity,
of certain tract of land in the County of Ada, State of Idaho, described in
Exhibit "A" for each owner, which is attached hereto and by this reference
incorporated herein as if set forth in full, herein after referred to as the
Property; and
• 1.2 WHEREAS, I.C. § 67-651 IA, Idaho Code, provides that cities may, by
ordinance, require or permit as a condition of re -zoning that the
Owner/Developer make a written commitment concerning the use or
development of the subject Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactmeiil of
Section 11-513-3 of the Unified Development Code ("UDC"), which
authorizes development agreements upon the annex* and/or re-zoniamg
of land; and
1.4 WHEREAS, Owner/Developer has submitted an application for
annexation and zoning of the Property described in Exhibit "A',
requesting adesignation of L -O (Limited Office -under the UDC
and generally describing how the Property will bi::�Ooeloped and what
improvements will be made; and
1.5 WHEREAS, Owner/Developer made representations at the public
hearings both before the Meridian Planning & Zoning Commission and
before the Meridian City Council, as to how the subject Property will be
developed and what improvements will be made; and
1.6 WHEREAS, the record of the proceedings for the requested annexation
0 and zoning designation of the subject Property held before the Planning &
DEVELOPMENT AGREEMENT — TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 1 OF 11
. Zoning Commission, and subsequently before the City Council, include
responses of government subdivisions providing services within the City
of Meridian planning jurisdiction, and received further testimony and
comment; and
1.7 WHEREAS, City Council, the 6h day of October, 2009, the Meridian
City Council approved certain Findings of Fact and Conclusions of Law
and Decision and Order ("Findings"), which have been incorporated into
this Agreement; and
1.8 WHEREAS, the Findings require the Owner/Developer to enter into a
Development Agreement before the City Council takes final action on
annexation and zoning designation; and
1.9 WHEREAS, Owner/Developer deem it to be in their best interest to be
able to enter into this Agreement and acknowledges that this Agreement
was entered into voluntarily and at their urging and requests; and
1.10 WHEREAS, City requires the Owner/Developer to enter into a
development agreement for the purpose of ensuring that the Property is
developed and the subsequent use of the Property is in accordance with the
terms and conditions of this Agreement, herein being established as a
result of evidence received by the City in the proceedings for zoning
designation from government subdivisions providing services within the
planning jurisdiction and from affected property owners and to ensure re-
zoning designation is in accordance with the amended Comprehensive
Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02-
382, and the Zoning and Development Ordinances codified in Meridian
UDC, Title 11.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
2. INCORPORATION OF RECITALS: That the above recitals are contractual and
binding and are incorporated herein as if set forth in full.
3. DEFINITIONS: For all purposes of this Agreement the following words, terms,
and phrases herein contained in this section shall be defined and interpreted as herein provided
for, unless the clear context of the presentation of the same requires otherwise:
3.1 CITY: means and refers to the City of Median, a party to this
Agreement, which is a municipal Corporation and government subdivision
of the state of Idaho, organized and existing by virtue of law of the State
•
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ-09-QQ2) PAGE 2 OF 11
• of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho
83642.
3.2 OWNER/DEVELOPER: means and refers to Rick & Theresa
Shackelford, whose address is 2600 South Meridian Road, Meridian,
Idaho 83642, the party that owns and is developing said Property and shall
include any subsequent owner(s) or developer(s) of the Property.
3.3 PROPERTY: means and refers to that certain parcel(s) of Property
located in the County of Ada, City of Meridian as described in Exhibit
"A" describing the parcels to be re -zoned L -O (Limited Office District)
attached hereto and by this reference incorporated herein as if set forth at
length.
4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the
right to develop the Property in accordance with the terms and conditions of this Agreement.
4.1 The uses allowed pursuant to this Agreement are only those uses allowed
in the approved L -O zone under the UDC.
4.2 No change in the uses specified in this Agreement shall be allowed
is
without modification of this Agreement.
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT
PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following
special conditions:
1. Future development of this site shall substantially comply with the conditions of
approval, and design standards in effect at the time of Certificate of Zoning Compliance
application. Future construction and development of the site shall comply with the
standards listed in UDC 11-3A-19 and the objectives and guidelines of the Design
Manual.
2. A Certificate of Zoning Compliance and Design Review application are required to be
submitted to the Planning Department for the expansion of the veterinary facility and
new construction proposed on this site.
3. The applicant shall comply with the specific use standards listed in UDC 11-4-3-1 for
animal care facilities in effect at the time of operation.
4. Business hours of operation in the L -O district are limited to the hours between 6:00
am and 10:00 pm in accordance with UDC 11 -2B -3A.4.
5. A 10 -foot wide detached multi -use pathway is required to be constructed within a
• public use easement on the developed portion of the site along State Highway 69, per
UDC 11-31-14C.4, with expansion of the veterinary hospital. The remainder of the
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 3 OF 11
• pathway shall be constructed upon future development of the site.
6. A variance for temporary access to SH 69 was granted by City Council. The two
existing access driveways to/from the site via SH 69 may remain until such time as
the remainder of the site develops; at such time access shall be taken from Edmonds
Court and the existing access driveways shall be closed.
7. Subject to the conditions in this paragraph, a cross -access easement shall be recorded
that provides driveway access to the property to the north (parcel #89071450022) (the
"Northern Parcel") for connectivity. The effectiveness of the easement shall be
conditioned upon the owner of the Northern Parcel granting a reciprocal cross
easement to the applicant. The applicant shall have no obligation to improve the
easement or to maintain it if it is improved except as part of future development of the
applicant's property. The initial location of the easement shall be as set forth in an
exhibit attached to the easement document. However, the easement is being granted
prior to the development of the applicant's property. Therefore, the applicant shall
have the right to relocate the easement upon the applicant's property either before or
after the development of the applicant's property, upon thirty (30) days prior written
notice to the owner of the Northern Parcel. Applicant then shall execute, deliver and
record a superseding easement to evidence the relocation. A copy of said access
easement shall be submitted to the Planning Department with the Certificate of
Zoning Compliance application for expansion of the site.
• 8. Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9-4-8, within 6 months after the date of
annexation ordinance approval. Contact the City of Meridian Engineering Department
at (208)898-5500 for inspections of disconnection of services. Wells may be used for
non-domestic purposes such as landscape irrigation if approved by Idaho Department
of Water Resources Contact Robert B. Whitney at (208)334-2190.
9. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9-4-8, within 6 months after the date of annexation
ordinance approval. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
10. The required landscape buffers along the east, south, and undeveloped portion of the
west property boundary, including the 10 -foot wide multi -use pathway, are not
required with expansion of the veterinary hospital, but will be required in the future
when the remainder of the site develops.
0
6. COMPLIANCE PERIOD. This Agreement must be fully executed within one
(1) year after the date of the Findings or it is null and void.
7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF
ZONING DESIGNATION:
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 4 OF 11
• 7.1 Acts of Default. Either party's failure to faithfully comply with all of the
terms and conditions included in this Agreement shall constitute default
under this Agreement.
7.2 Notice and Cure Period. In the event of Owner/Developer's default of
this Agreement, Owner/Developer shall have thirty (3 0) days from receipt
of written notice from City to initiate commencement of action to correct
the breach and cure the default, which action must be prosecuted with
diligence and completed within one hundred eighty (180) days; provided,
however, that in the case of any such default that cannot with diligence be
cured within such one hundred eighty (180) day period, then the time
allowed to cure such failure may be extended for such period as may be
necessary to complete the curing of the same with diligence and
continuity.
7.3 Remedies. In the event of default by Owner/Developer that is not cured
after notice as described in Section 8.2, Owner/Developer shall be deemed
to have consented to modification of this Agreement and de -annexation
and reversal of the zoning designations described herein, solely against the
offending portion of Property and upon City's compliance with all
applicable laws, ordinances and rules, including any applicable provisions
of Idaho Code §§ 67-6509 and 67-6511. Owner/Developer reserves all
• rights to contest whether a default has occurred. This Agreement shall be
enforceable in the Fourth Judicial District Court in Ada County by either
City or Owner/Developer, or by any successor or successors in title or by
the assigns of the parties hereto. Enforcement may be sought by an
appropriate action at law or in equity to secure the specific performance of
the covenants, agreements, conditions, and obligations contained herein.
7.4 Delay. In the event the performance of any covenant to be performed
hereunder by either Owner/Developer or City is delayed for causes that
are beyond the reasonable control of the party responsible for such
performance, which shall include, without limitation, acts of civil
disobedience, strikes or similar causes, the time for such performance shall
be extended by the amount of time of such delay.
7.5 Waiver. A waiver by City of any default by Owner/Developer of any one
or more of the covenants or conditions hereof shall apply solely to the
default and defaults waived and shall neither bar any other rights or
remedies of City nor apply to any subsequent default of any such or other
covenants and conditions.
8. REQUIREMENT FOR RECORDATION: City shall record either a
• memorandum of this Agreement or this Agreement, including all of the Exhibits, at
Owner's/Developer's cost, and submit proof of such recording to Owner/Developer, prior to the
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 5 OF 11
•
•
0
third reading of the Meridian Zoning Ordinance in connection with the annexation and zoning of
the Property by the City Council. If for any reason after such recordation, the City Council fails
to adopt the ordinance in connection with the annexation and zoning of the Property contemplated
hereby, the City shall execute and record an appropriate instrument of release of this Agreement.
9. ZONING: City shall, following recordation of the duly approved Agreement,
enact a valid and binding ordinance zoning the Property as specified herein.
10. SURETY OF PERFORMANCE: The City may also require surety bonds,
irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under
Meridian City Code §11-5-C, to insure that installation of the improvements, which the
Owner/Developer agrees to provide, if required by the City.
11. CERTIFICATE OF OCCUPANCY: The Owner/Developer agrees that no
Certificates of Occupancy will be issued until all improvements are completed, unless the City
and Developer/Owner has entered into an addendum agreement stating when the improvements
will be completed in a phased developed; and in any event, no Certificates of Occupancy shall be
issued in any phase in which the improvements have not been installed, completed, and accepted
by the City.
12. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agree to abide
by all ordinances of the City of Meridian unless otherwise provided by this Agreement.
13. NOTICES: Any notice desired by the parties and/or required by this Agreement
shall be deemed delivered if and when personally delivered or three (3) days after deposit in the
United States Mail, registered or certified mail, postage prepaid, return receipt requested,
addressed as follows:
CITY:
City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, ID 83642
with copy to:
City Attorney
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
OWNER/DEVELOPER:
Rick & Theresa Shackelford
2600 South Meridian Road
Meridian, ID 83642
with a copy to:
Givens Pursley LLP
ATTN: Gary Allen
601 West Bannock St.
Boise, ID 83702
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 6 OF 11
• 13.1 A party shall have the right to change its address by delivering to the other
party a written notification thereof in accordance with the requirements of
this section.
14. ATTORNEY FEES: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other
relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of
competent jurisdiction. This provision shall be deemed to be a separate contract between the
parties and shall survive any default, termination or forfeiture of this Agreement.
15. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term, condition and provision hereof,
and that the failure to timely perform any of the obligations hereunder shall constitute a breach of
and a default under this Agreement by the other party so failing to perform.
16. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and
inure to the benefit of the parties' respective heirs, successors, assigns and personal
representatives, including City's corporate authorities and their successors in office. This
Agreement shall be binding on the Owner/Developer of the Property, each subsequent owner and
any other person acquiring an interest in the Property. Nothing herein shall in any way prevent
sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be
• subject to the provisions hereof and any successor owner or owners shall be both benefited and
bound by the conditions and restrictions herein expressed. City agrees, upon written request of
Owner/Developer, to execute appropriate and recordable evidence of termination of this
Agreement if City, in its sole and reasonable discretion, determines that Owner/Developer has
fully performed its obligations under this Agreement.
17. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each
party shall act reasonably in giving any consent, approval, or taking any other action under this
Agreement.
18. COOPERATION OF THE PARTIES: In the event of any legal or equitable
action or other proceeding instituted by any third parties (including a governmental entity or
official) challenging the validity of any provision of this Agreement, the parties hereby agree to
cooperate in defending such action or proceedings.
19. INVALID PROVISION: If any provision of this Agreement is held not valid by
a court of competent jurisdiction, such provision shall be deemed to be excised from this
Agreement and the invalidity thereof shall not affect any of the other provisions contained herein.
20. FINAL AGREEMENT: This Agreement sets forth all pr . ,'ses, inducements,
agreements, condition and understandings between Owner/Developer an ity relative to the
subject matter hereof, and there are no promises, agreements, conditions or" ` �'derstanding, either
oral or written, express or implied, between Owner/Developer and City, other than as are stated
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-4F,) PAGE 7 OF 11
• herein. All Exhibits referenced herein are incorporated in this Agreement as if set forth in full
including all text information in the Exhibits. Except as herein otherwise provided, no subsequent
alteration, amendment, change or addition to this Agreement shall be binding upon the parties
hereto unless reduced to writing and signed by them or their successors in interest or their assigns,
and pursuant, with respect to City, to a duly adopted ordinance or resolution of City.
C]
0
20.1 No condition governing the uses and/or conditions governing re -zoning of the
subject Property herein provided for can be modified or amended without the
approval of the City Council after the City has conducted public hearing(s) in
accordance with the notice provisions provided for a zoning designation and/or
amendment in force at the time of the proposed amendment.
21. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on
the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance
in connection with the annexation and zoning of the Property and execution of the Mayor and
City Clerk.
[End of text; Signatures with Acknowledgements and Exhibit A follow.]
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 8 OF 11
• ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and
made it effective as hereinabove provided.
OWNER/DEVELOPER:
14
'ftwlzlPSA SHACKELFCF
CITY OF MERIDIAN
•
BY:
Mayor T de Weerd
ATTEST:
F
o
JayceeY. Holman, City Clerk = _
SEAL
•
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 9 OF 11
U
•
C7
STATE OF IDAHO, )
): ss
County of Ada, )
On this day of ®QAdaQ�C , 2009, before me, the undersigned, a
Notary Public in and for said State, personally appeared Rick Shackelford known or identified to
me to the person who signed above and acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the d jjW x= in this certificate first above written.
(0"
(SEAL),� OF•10
STATE OF IDAHO, )
): ss
County of Ada, )
�AJ>6K-a-�
Notary Public f r Idaho
Residing at: &Se -
My Commission Expires: I
On this 1,14 A day of 60_4 , 2009, before me, the undersigned, a
Notary Public in and for said State, personally appeared Theresa Shackelford known or identified
to me to the person who signed above and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year in this certificate first above written.
(SEAL)
N Public for Idah
Residing at:
My Commission Expires: . J" Z-0 i.-2>
DEVELOPMENT AGREEMENT - TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 10 OF 11
•
•
STATE OF IDAHO )
: ss
County of Ada )
On this p Q day of 006he,4( , 2009, before me, a Notary
Public, personally appeared Tammy de Weerd and Jaycee L. Holman, know or identified to me to
be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of
behalf of said City, and acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
...�.�WW
(iS► a0�•• *1diZguat:
h forIdaho
oT gu n A . I t>
s:
Commission expire
14 QO I j
eo� OF �0� e
DEVELOPMENT AGREEMENT — TREASURE VALLEY VETERINARY (AZ -09-002) PAGE 11 OF 11
0
•
SCANNED
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. W
REQUEST Resolution No. CA - : Adopting the Name Change from "The
Treasure Valley's Medically Monitored Detoxificaiton/Mental Health Diversion Unit" to
"Allumbaugh House"
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
0
•
CITY OF MERIDIAN RESOLUTION NO. 09- 0 f
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, ADOPTING THE NAME CHANGE FROM "THE TREASURE VALLEY'S
MEDICALLY MONITORED DETOXIFICATION/MENTAL HEALTH DIVERSION
UNIT" TO "ALLUMBAUGH HOUSE" IN THE OPERATING CONTRACT BETWEEN
WITH COMMUNITY HEALTH CLINICS, INC. FOR A SUBSTANCE ABUSE AND
MENTAL HEALTH CRISIS CENTER;
WHEREAS, the City Council of the City of Meridian deems it to be in the best interest
of the City to maintain an operating contract for a substance abuse and mental health crisis center
within Ada County ; and
WHEREAS, the City has entered into an Agreement Establishing a Joint Powers Entity
to select and contract with an operator and to oversee operation of such the substance abuse and
mental health crisis center facility; and
WHEREAS, The Treasure Valley's Medically Monitored Detoxification/Mental Health
Diversion Unit has entered into an agreement with Community Health Clinics, Inc. to provide for
a substance abuse and mental health crisis center; and
WHEREAS, the Treasure Valley's Medically Monitored Detoxification/Mental Health
Diversion Unit wishes to change its name to Allumbaugh House; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. The City of Meridian hereby adopts the name change from The Treasure
Valley's medically Monitored Detoxification/Mental Health Diversion Unit to Allumbaugh
House in the Operating Contract for a substance abuse and mental health crisis center with
Community Health Clinics, Inc.
RESOLUTION ADOPTING THE NAME CHANGE IN THE OPERATING CONTRACT BETWEEN THE CITY
OF MERIDIAN AND THE TREASURE VALLEY'S MEDICALLY MONITORED DETOXIFICATION/
MENTAL HEALTH DIVERSION UNIT TO "ALLUMBAUGH HOUSE" - PAGE I OF 2
• ADOPTEDO r
by the City Council of the City of Meridian, Idaho, this day of
r
•
W, 9,40 O'
7—
APPROVED by the Mayor of the City of Meridian, Idaho, this 02tq day of
�Ia
ATTEST:
APPROVED:
Mayor T de Weerd
By:
Jayceeq.. Holman, City Clem
SEAL
UST is v .A
RESOLUTION ADOPTING THE NAME CHANGE IN THE OPERATING CONTRACT BETWEEN THE CITY
OF MERIDIAN AND THE TREASURE VALLEY'S MEDICALLY MONITORED DETOXIFICATION/
MENTAL HEALTH DIVERSION UNIT TO "ALLUMBAUGH HOUSE" — PAGE 2 OF 2
•
•
AMENDMENT ONE TO AGREEMENT
ESTABLISIEING A JOINT POWERS ENTITY
Pursuant to Sections 67-2326 through 67-2333, Idaho Code, this Amendment is made and
effective this IP day of October 2009, by and between the governmental entities, cities,
counties, and authorities named below (collectively referred to herein as "Member Public
Agencies"), exercising their constitutional, statutory, and codified powers:
Ada County
City of Boise
City of Meridian
City of Eagle
State of Idaho, Department of Health and Welfare
RECITALS
WHEREAS, the Member Public Agencies entered into that certain Agreement
Establishing a Joint Powers Entity, (the "Agreement") effective the 2nd day of December, 2008;
and
WHEREAS, the Member Public Agencies desire to amend certain portions of the
Agreement to change the legal name of the Joint Powers Entity;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein the Member Public Agencies agree to amend certain sections of the Agreement as
follows:
AMENDMENT ONE TO AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 1
N.%Detox Center - Allumbaugh HouseUst Amendment to ME Agreement- final [12-15-09].doc
•
•
•
Section 1.0 1. is hereby amended to read as follows:
ARTICLE I
DEFINITIONS
1.01. 1) Joint Powers Entity ('JPFI. A separate legal entity established by
the Member Public Agencies under Sections 67-2326 through 67-2333, Idaho Code, of unlimited
duration, with jurisdiction in the state of Idaho. The full legal name of the separate entity is the
"Allumbaugh House."
Section 2.02 is hereby amended to read as follows:
ARTICLE II
CREATION OF THE JPE — POWERS AND DUTIES
2.02. [Reserved].
CITY OF BOISE
B.
Dave 'e r, Mayor
ATTEST:
Dated: 1 q lo
•g E.'Faw, City Clerk
lrl1 �i
AMENDMENT ONE TO AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 2
N.XDetox Center- Allumbaugh HouseUst Amendment to JPE Agreement - final [12-15-09].doc
•
r1
BOARD OF ADA COUNTY COMMISSIONERS
By: �.Gv-�►.>
Fred Tilman, Chairman
ATTEST:
J� David Navarro, Ada County Clerk
(/ /
Dated: (— 6 /4:)
CIT 7By: 7 z Dated: >/^ 7"� Zoa)
Phil Bandy, Mayor
CITY OF MERIDIAN
By: Dated:
Tam de eerd, Mayor
STATE OF IDAHO
DEPARTMENT OF HEALTH AND WELFARE
By: Dated: I/ 3 o 0/0
C �(
Richard M. Armstrong, Director
AMENDMENT ONE TO AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 3
NAM= Center - Allumbaugh HouseMst Amendment to RE Agreement- find [12-15-491.doc
•
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
APPLICANT ITEM NO. 7A2
REQUEST Resolution No. USI - 690 : Framework Agreement Towards Sister City
Relationship
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
See Attached
Date:
Phone:
CITY OF MERIDIAN RESOLUTION NO. 09 — 690
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, ADOPTING THE FRAMEWORK AGREEMENT FOR ESTABLISHING
FRIENDLY AND COOPERATIVE RELATIONS BETWEEN QIONGLAI CITY,
SICHUAN PROVINCE, THE PEOPLE'S REPUBLIC OF CHINA AND MERIDIAN
CITY, IDAHO, THE UNITED STATES OF AMERICA AND ADOPTING QIONGLAI
CITY AS ITS HONORARY SISTER CITY.
WHEREAS, the City Council of the City of Meridian deems it to be in the best interest
of the City to pursue and promote international economic and social development opportunities;
and
WHEREAS, the City has engaged in successful communication and negotiations with
Qionglai City, Sichuan Province, of the People's Republic of China to establish friendly relations
• and cooperation in order to promote economic and social development in both cities; and
WHEREAS, the City Council in furtherance of demonstrating its good will towards
Qionglai City wishes to bestow upon it the honorary title and relation of Sister City; and
WHEREAS, according to established diplomatic practices it is common to enter into a
framework agreement to mark the start of the exchange and cooperative relationship between the
two cities; and
WHEREAS, the framework agreement sets forth the following understanding:
1. That the two cities seek to further strengthen mutual exchanges and promote a
long-term, healthy and stable development and cooperation in the two cities; and
2. That the two cities seek to actively strengthen cooperation and make joint
efforts for development in all areas of current and future interest that promote common
economic and social development in the two cities; and
3. That the two cities agree to sign a formal sister city agreement one year after
the signing of the framework agreement; and
4. That the framework agreement is to be written in Chinese and English
• languages in two copies with both texts being equally authentic and that the agreement
becomes valid as of the date of signature;
RESOLUTION ADOPTING FRAMEWORK AGREEMENT BETWEEN QIORTGLAI CITY, SICHUAN
PROVINCE, THE PEOPLE'S REPUBLIC OF CHINA AND MERIDIAN CITY, IDAHO, THE UNITED STATES
OF AMERICA AND ADOPTING QIONGLAI CITY AS ITS HONORARY SISTER CITY- PAGE 1 OF 2
•
•
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. The City of Meridian hereby adopts Qionglai City, Sichuan Province, of the
People's Republic of China as its honorary Sister City.
Section 2. The City of Meridian hereby will work cooperatively to adopt the
FRAMEWORK AGREEMENT ON ESTABLISHMENT OF FRIENDLY AND
COOPERATIVE RELATIONSHIPS BETWEEN QIONGLAI CITY, SICHUAN PROVINCE,
THE PEOPLE'S REPUBLIC OF CHINA AND MERIDIAN CITY, IDAHO, THE UNITED
STATES OF AMERICA attached as Exhibit "A."
tk
ADOPTED by the City Council of the City of Meridian, Idaho, this 2-0 day of
�c=1_&'.� f i '
4'—
APPROVED by the Mayor of the City of Meridian, Idaho, this o O day of
2009.
APPROVED:
Mayor T de Weerd
ATTEST: �
MER/����
By. A. k 4,arFo ;
Tayceeq,. Holman, City Cld`tk
SEAL
Cb
RESOLUTION ADOPTING FRAMEWORK AGREEMENT BETWEEN QIONGLAI CITY, SICHUAN
PROVINCE, THE PEOPLE'S REPUBLIC OF CHINA AND MERIDIAN CITY, IDAHO, THE UNITED STATES
OF AMERICA AND ADOPTING QIONGLAI CITY AS ITS HONORARY SISTER CITY— PAGE 2 OF 2
0 rp*-AR.AROR9R111*4r�
The Framework Agreement on Establishment of Friendly and Cooperative
Relationships between Qionglai City, Sichuan Province, the People's Republic of
China and Meridian City, Idaho, the United States of America
According to the principles of the established diplomatic relations of Sino -US
communiqud, in order to further consolidate and develop exchanges and cooperation,
to enhance the understanding and friendships of the two cities, Qionglai City, Sichuan
Province, The People's Republic of China and Meridian city, Idaho, the United States
agreed to establish friendly relations and cooperation, and reached framework as
follows:
*W. Isla, TAXISO
First, the two sides agreed to further strengthen mutual exchanges and
promote a long-term, healthy and stable development and cooperation in the two
cities.
Second, the two sides agreed to actively strengthen cooperation in agriculture,
education, science and technology, employment, and dairy industries exchanges and
cooperation, and promote common economic and social development in the two cities.
ATI- , 7T H 13 q TF o
Third, the two sides agreed to make joint efforts of development and
cooperation on new agriculture products, education and employment, with the focus
on support and cooperation on developing new varieties of agricultural products in the
two cities.
Forth, the two sides agreed to sign a formal sister city agreement one year after
the signing of this framework agreement, which marks the start of the exchange and
cooperative relationship between the two cities.
Fifth, the framework agreement is written in Chinese and English languages in
two copies with both texts being equally authentic. The framework agreement
becomes valid as of the date of signature.
0 IM W -A-APA r+*JIAA4M
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The United States of America
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Meridian City, Idaho
Ma 00
The People's Republic of China
Qionglai City, Sichuan Province
F
Mayor
OOA*+-A HT-TiTlAr
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,2009 at the Meridian City
•
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• The Framework Agreement on Establishment of Friendly and
Cooperative Relationships between Qionglai City, Sichuan Province,
the People's Republic of China and Meridian City, Idaho, the United
States of America
According to the principles of the established diplomatic relations of Sino -US
communiqud, in order to further consolidate and develop exchanges and cooperation,
to enhance the understanding and friendship of the two cities, Qionglai City, Sichuan
Province, The People's Republic of China and Meridian city, Idaho, the United States
agreed to establish friendly relations and cooperation, and reached framework
agreement as follows:
First, the two sides agreed to further strengthen mutual exchanges and promote
a long -tern, healthy and stable development and cooperation in the two cities.
Second, the two sides agreed to actively strengthen cooperation and make joint
efforts for development in all areas of current and future interest that promote
0 common economic and social development in the two cities.
Third, the two sides agreed to sign a formal sister city agreement one year after
the signing of this framework agreement, which marks the start of the exchange and
cooperative relationship between the two cities.
Fourth, the framework agreement is written in Chinese and English languages
in two copies with both texts being equally authentic. The framework agreement
becomes valid as of the date of signature.
Meridian Citv, Idaho
the United States of America
„I I,... ,
N��\OOF ME) /(, j MAyo
O�
SEAL
C§
�O
'9p �T t sI . ,.
0®�
Qionglai City. Sichuan Province
The People's Republic of China
Mayor
November ,2009 at the Meridian City
•
•
•
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
APPLICANT ITEM NO. 7A3
REQUEST Resolution No. Dq- l 9 : Appt. of Steven Yearsley to Traffic Safety
Commission
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER: SCANNED
CITY PLANNING DIRECTOR:
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
• CITY OF MERIDIAN RESOLUTION NO. Oq- (09 )
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, APPOINTING A COMMISSIONER TO THE MERIDIAN TRAFFIC
SAFETY COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a citizen seat on the Meridian Traffic Safety Commission is vacant; and
WHEREAS, the City Council of the City of Meridian deems the appointment of Steven
Yearsly to be in the best interest of the Meridian Traffic Safety Commission and of the City of
Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
• Section 1. That pursuant to Meridian City Code § 2-3-2(B), Steven Yearsley is hereby
appointed to the Meridian Traffic Safety Commission, for a term to expire on October 31, 2013.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 'Zd ' day of
October, 2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of October,
2009. APPROVED:
",.� y Of M��: T y de Weerd
ATTEST: ; ` �� OFoPOA,q �� ti
By. - HAL
aycee U. Holman, City Clerk
7� 0 p
RESOLUTION APPOINTING STEVEN YL 11�tIF1AN TRAFFIC SAFETY COMMISSION -
Steven R. Yearsley
2961 E. Lucca
Meridian, Idaho 83642
(208) 887-9411
rsA
• I would like to be on the City of Meridian's Transportation Task Force and help provide
input into City of Meridians transportation needs.
VITAL STATISTICS
• I was raised in Chubbuck, Idaho. I relocated to the Treasure Valley after graduating from
Idaho State University. I lived in Nampa for 7 years and moved to Meridian in April
2005.
• I have been married for 17 years and have two daughters, ages I 1 and S.
EDUCATION/OCCUPATION
• I have a Bachelors of Science Degree in Civil Engineering from Idaho State University,
1996.
• I currently work at Forsgren Associates, a regional civil engineering firm, as a Project
Manager.
• I am a Registered Professional Engineer in Civil Engineering in Idaho, Oregon,
Washington, and California.
COMMUNITY ACTIVITIES
. • I currently serve on the Meridian Parks and Recreation Committee. (June 2008 — current)
• I currently serve on ACHD Neighborhood Advisory Committee. (May 2009 — current)
• Boy Scout Leader. (2001 — 2002)
• Volunteer at the Idaho Center. (2001 — 2007)
• I have participated in several community service projects in Nampa, including installing
the sprinkler system along the Nampa Green Belt and at the Idaho Center, and helped at a
community car wash.
RELATED EXPERIENCE
• I have 13 years of experience in water and sewer system design, site development,
roadway design, and structural design.
• 1 am currently the City Engineer for the City of Bellevue, City of Ketchum, and the
County Engineer for Camas County.
• I have worked with several Idaho cities, including Nampa, Garden City, Boise, Burley,
Rupert and Jerome.
• SCANNED
C
0
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7A4
REQUEST Resolution No. 1091Reappt. Michael Martin to Parks & Recreation
Commission
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone: _
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
See Attached
• CITY OF MERIDIAN RESOLUTION NO. Oq - cnq►a
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, REAPPOINTING MICHAEL MARTIN TO SEAT 6 OF THE PARKS AND
RECREATION COMMISSION, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Meridian City Code Title 2, Chapter 2 establishes the Meridian Parks and
Recreation Commission, its members and terms of their appointments;
WHEREAS, Michael Martin was appointed in February of 2008 to Seat 6 of the
Commission, with a term to expire October 31, 2009; and
WHEREAS, the City Council of the City of Meridian deems the reappointment of
Michael Martin to Seat 6 to be in the best interest of the Meridian Parks and Recreation
Commission and of the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
• Section 1. That, pursuant to Meridian City Code § 2-2-1(B)(1), Michael Martin is hereby
reappointed to Seat 6 of the Meridian Parks and Recreation Commission, for a term to expire on
October 31, 2012.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
V\agA- , 2009.
APPROVED:
``\��y �a�o; T
ATTEST: de Weerd
By. SEAL
Jaycee . Holman, City Cletk
O
RESOLUTION REAPPOINTING MICHAL
MERIDIAN PARKS AND RECREATION C `� ���`\` Page I of I
,,�/// 1111
•
9
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
SCANNED
APPLICANT ITEM NO. 7A5
REQUEST Resolution No. 1n4a : Reappt. Steven Yearsley to Parks & Recreation
Commission
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Date:
See Attached
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
• CITY OF MERIDIAN RESOLUTION NO. 09 - 6 9-5
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, REAPPOINTING STEVEN YEARSLEY TO SEAT 7 OF THE PARKS AND
RECREATION COMMISSION, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Meridian City Code Title 2, Chapter 2 establishes the Meridian Parks and
Recreation Commission, its members and terms of their appointments;
WHEREAS, Steven Yearsley was appointed in June of 2008 to Seat 7 of the
Commission, with a term to expire October 31, 2009; and
WHEREAS, the City Council of the City of Meridian deems the reappointment of
Steven Yearsley to Seat 7 to be in the best interest of the Meridian Parks and Recreation
Commission and of the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, pursuant to Meridian City Code § 2-2-1(B)(1), Steven Yearsley is
hereby reappointed to Seat 7 of the Meridian Parks and Recreation Commission, for a term to
expire on October 31, 2012.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this a0 day of
C), ,Q , 2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this
0 day of
, 2009.
APPROVED:
y de Weerd
ATTEST: ;�'��\ �' �4rF q'y ��'
r-
By: Q. = AL
Jaycee4l. Holman, City Clerk
O
RESOLUTION REAPPOINTING STEVEN YL'A,C((SE4.e`
MERIDIAN PARKS AND RECREATION COM 1,391019 11111100 0 Page 1 of 1
•
C
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7A6
REQUEST Community Liaison Update
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Date:
COMMENTS
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
0 sc.Aw►vEn
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7B1
REQUEST Arts Commission - Annual Report and Recommendation Regarding Purchase of
Artwork for Art in Public Spaces Series
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone: _
Emailed: Staff Initials:
Materials presented of public meetings shall become property of the City of Meridian.
•
•
Meridian
Commission
REPORT TO COUNCIL
October 20, 2009
OUR VISION:
A vibrant arts community that integrates the arts experience
into our everyday life and enhances the spirit of our city.
Arts Awareness - Arts Education - Arts Participation
ACOMPLISHMENTS FOR 2009:
Dedication of "Origin" by Amber Conger
Received $5000+ in corporate & private donations
Supported Meridian Symphony Orchestra's Young Artists
Award
Supported Meridian School District art contest
Assisted Parks Department with continuing education program
Initial Point Gallery gaining national attention
Partnered with DBA to host Fall Art & Wine Festival - September
Partnered with MDC & ACHD to add art in the cross-over project on Main/Meridian roads
Joining with Parks Commission to reorganize Friends of Parks 501-c3 non-profit group
Art in Public Spaces Program at City Hall
Assisting with public art projects within Kleiner Park
Missoula Children's Theater "Little Red Riding Hood"
May (75 kids & 300+ family members!)
Concerts on Broadway summer series success!
Kings of Swing - June
Trumpeter Rich Wetzel - July
Meridian Symphony Orchestra - Aug
RECEIVED
OCT 2 0 2009
CITY OF0 ,;;
CITY CLERKS OFFICE
PLANS FOR 2009 & BEYOND:
Holiday Art Gala at Meadow Lake Village - Saturday, Nov 21
Children's theater performance Feb 2010
Host Chinese cultural art exchange May 2010
Host National Watercolor Society traveling show Sept 2010
Apply for ICA grant funding
Hire part-time public art administrator
Foster development of public art downtown
Adoption of art in public spaces ordinance
Web database of area artists, events, resources & info
Seek Corporate & Private Sponsorship funding
Performing arts center
COMMISSION MEMBERS:
Meg Glasgow, Chair
Nancy Rountree, Vice -Chair
David Stolhand, Secretary
Mary Jensen - Children's Theater
Dwight Williams - Initial Point Gallery
%ake Partin the Ar(s/
•
Fall 2009
Art in Public Spaces
Meridian Arts Commission
October 8, 2009
David Cabitto
[Untitled]
0
Sarah Crawford
"Chaps"
Mark Davis
"Lake Fork"
•
•
0
A
0
C7
Zach D. Folwell
"the genesis"
Joyce Green
"Lambscape 0801"
f`�`WW .y......... +.. ftAk S
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Amber Grubb
"Revival"
Christine Howard
"Summer at Settlers Park"
0
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B. Love
"Air Pocket"
0
Will Nelson
"Island Dancer"
•
Donald L. & Mike Peterson
"Squaw Butte"
Cher Sandmire
[No title]
0
0
•
Brian Schreiner
"Doorknob & Wren"
Tl
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Monte Stiles
"Bursting at the Seams"
.J
Anne E. Watson Sorensen
"9/11 Heroes Proved"
•
E
•
•
Meridian 1 Commission
ART IN PUBLIC SPACES PROJECT 2009
The Meridian Arts Commission reviewed 41 works of art submitted by 14
Treasure Valley artists as part of the Art in Public Spaces project. We are
pleased to recommend the following paintings for purchase to become
part of the permanent art collection in City Hall.
MARK DAVIS
Lake Fork
"Every painting I create is drawn from something that inspires me, and 1 hope those who
view my paintings fine inspiration I them as well. " Mark Davis
o Oil on Canvas
0 40" x 30"
0 25+ years experience in commercial art & illustration
0 2009 national tour Top 100 Paint America - Paint the Parks Show
Sponsored by the MERIDIAN ARTS COMMISSION
4
r
0
Meridian 1 Commission
ART IN PUBLIC SPACES PROJECT 2009
WILL NELSON
Island Dancer
"Island Dancer " is the result of a continuing fascination with boats and open water
going back to my childhood growing up in landlocked Idaho. " Will Nelson
o Watercolor painting on 300# Arches cold press rag paper
0 27" x 19"
o Has received national & international recognition
o Exhibitions include Chicago Artist Guild, San Francisco Society of
Illustrators and the Academic Artists Association
o Several paintings are part of major corporation collections
o Commissioned by Chevron Corporation and the Bradford
Exchange
Sponsored by MURPHY LAW OFFICE
0
•
Meridian I Commission
ART IN PUBLIC SPACES PROJECT 2009
D
BRIAN SCHREINER
Doorknob & Wren
"Old buildings gain character and become beautiful when left alone to fall apart and
gradually integrate into nature. This image of a door has a fancy doorknob that is
slightly loose and a knothole containing a wren's nest. Meridian has fine old buildings
and this charming scene may be happening nearby. " Brian Schreiner
o Watercolor painting
0 42" x 30"
o Professional arts educator and muralist
o Exhibitions include Stonington Fine Art Gallery, Sun Valley, Beverly
Hills Art Affaire, and U of I Juried Invitational
Sponsored by the Meridian Arts Commission
0
MERIDIAN CITY COUNCIL MEETING
APPLICANT
October 20, 2009
ITEM NO. 7C1
REQUEST Fire Department - Emergency Management Update
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
• Emailed: Staff Initials:
Materials presented at public meetings shall become properly of the City of Meridian.
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11
DECLARATION OF THE CITY OF MERIDIAN
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A DECLARATION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, DECLARING EMERGENCY ASSISTANCE TO THE ST. LUKE'S REGIONAL
MEDICAL CENTER FOR A PERIOD OF UP TO 90 DAYS;
WHEREAS, St. Luke's Boise/Meridian Medical Centers have been operating under the
Incident Command System since September 21, 2009 in response to the World Heath
Organization declared H 1N 1 Pandemic, and
WHEREAS, St. Luke's Boise/Meridian Medical Centers are experiencing supply
shortages in critical Personal Protective Equipment such as N95 respiration masks, surgical
masks, and hand sanitizer without confirmed resupply, and
WHEREAS, St. Luke's Boise/Meridian Medical Centers are experiencing overwhelming
demand for Emergency Department treatment for patients suffering from flu-like symptoms.
Demand for services at the Emergency Departments have doubled in each of the successive three
weeks with no evidence of a decrease in the current week, and
WHEREAS, St. Luke's Boise/Meridian Medical Centers is experiencing Medical Staff
and Facilities Staff shortages due to absence for flu-like symptoms, and
NOW THEREFORE, be it declared that the Mayor and City Council of the City of
Meridian, Idaho will hereby provide specialized equipment, supplies and personnel as they are
able and at St. Luke's Regional Medical Center's request including the waiver of any
administrative fees for up to 90 days.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
92009.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
, 2009.
APPROVED:
Mayor Tammy de Weerd
ATTEST:
LIM
Jaycee L. Holman, City Clerk
DECLARATION OF EMERGENCY ASSISTANCE TO ST. LUKE'S REGIONAL MEDICAL CENTER - PAGE 1 OF I
Statutes
e 0 Idaho Statutes
TITLE 46
MILITIA AND MILITARY AFFAIRS
CHAPTER 10
STATE DISASTER PREPAREDNESS ACT
Page 1 of 1
RECEWED
OCT 2 0 2009
CITY OFC>W Q L
CITY CLERKS OFFICE
46-1011.LOCAL DISASTER EMERGENCIES. (1) A local disaster emergency may be
declared only by a mayor or chairman of the county commissioners within
their respective political subdivisions. It shall not be continued or
renewed for a period in excess of seven (7) days except by or with the
consent of the governing board of the political subdivision. Any order or
proclamation declaring, continuing, or terminating a local disaster
emergency shall be given prompt and general publicity and shall be filed
promptly with the local county recorder.
(2) The effect of a declaration of a local disaster emergency is to
activate the response and recovery aspects of any and all applicable
local or intergovernmental disaster emergency plans and to authorize the
furnishing of aid and assistance thereunder.
(3) No intergovernmental agency or official thereof may declare a
local disaster emergency, unless expressly authorized by the agreement
pursuant to which the agency functions. However, an intergovernmental
disaster agency shall provide aid and services in accordance with the
agreement pursuant to which it functions.
The Idaho Code is made available on the Internet by the Idaho Legislature as a public service. This Internet version of the Idaho Code may not be used
for commercial purposes, nor may this database be published or repackaged for commercial sale without express written permission.
The Idaho Code is the property of the state of Idaho, and is copyrighted by Idaho law, I. C. § 9-350.
According to Idaho law, any person who reproduces or distributes the Idaho Code for commercial
purposes in violation of the provisions of this statute shall be deemed to be an infringer of the state of
Idaho's copyright.
http://www.legislature.idaho.gov/idstat/Title46/T46CH10SECT46-10llPrinterFriendly.htin 10/20/2009
•
0
MERIDIAN CITY COUNCIL MEETING
APPLICANT
REQUEST Planning Department
Efficiency for $97,800.00
October 20, 2009
ITEM NO. 7D1
- Budget Admendment for Idaho Power Rebate for Energy
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
See Attached
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Date: Phone:
Emailed:
Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
•
•
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0
MERIDIAN CITY COUNCIL MEETING
APPLICANT
SCANNED
October 20, 2009
ITEM NO. 7D2
REQUEST Fairview Avenue Concept Design Update
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
See Attached
Date:
Phone:
•
October 15, 2009
MEMORANDUM
TO: Tammy de Weerd, Mayor
Meridian City Council
FROM: Caleb Hood, Planning Manager
CC: Meridian City Clerk
RE: Fairview Avenue Concept Design, Public Involvement Plan
Agenda Item for October 20'', 2009 City Council Workshop
ACHD Staff and the hired consultants for the Fairview Avenue Concept Design have not
® received a lot of public input thus far in the study. So, earlier this year the Policy
Committee asked ACHD to fund some additional public involvement activities. In June the
ACHD Commission agreed to fund another survey and brochure.
•
On October 15, 2009 the Fairview Avenue Concept Design Policy Committee met to
discuss the next steps in the public outreach effort, as proposed by ACHD. The proposal
includes mailing of a brochure to several thousand property owners, tenants and business
operators along the Fairview/Cherry corridor. In addition to the brochure, a survey will be
made available on the website (and possibly via hard copy.)
Councilmen Bird and Zaremba wanted me to present this public involvement plan to the
Mayor and Council to inform you as to what is occurring, and to see if you have any
comments. I will run through the public involvement plan in more detail during the
workshop on the 20`".
Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-884-5533. Fax 208-888-6854 . www.meridiancity.org
•
•
•
MERIDIAN CITY COUNCIL MEETING
APPLICANT
October 20, 2009
ITEM NO. 7E1
REQUEST Police Dept/Parks Dept. - Dog Park Update
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
Date:
Phone:
:7
•
C]
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7E2
REQUEST Parks Dept. - Use of Metal Detectors in City Parks and Facilities - Proposed MPR
Department Policy and Draft Agreement for Permitting
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Date:
COMMENTS
See Attached
See Attached
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
•
DRAFT
METAL DETECTOR PERMITTING AGREEMENT
Between Conn's Wampum Hut and Meridian Parks & Recreation Department
This METAL (DETECTOR PERMITTING AGREEMENT (hereinafter "Agreement")
is made this day of , 2009 ("Effective Date"), by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter
"City"), and Donna J. Conn, informally doing business as Conn's Wampum Hut, an informally
organized entity located at 209 East 36th Street, Garden City, Idaho (hereinafter "Conn's").
(City and Conn's may hereinafter be referred to as "Parties.")
WHEREAS, the mission of the City of Meridian Parks and Recreation Department is to
enhance the Meridian community's quality of life by providing well-designed and properly
maintained parks and recreational opportunities for all citizens;
WHEREAS, Conn's Wampum Hut is a gathering place and source of information for
Treasure Valley and visiting metal detectorists, some of whom may wish to enjoy metal detecting
in Meridian parks and city -owned facilities; and
WHEREAS, the City of Meridian (hereinafter "City") and Conn's are mutually
interested in enhancing recreational variety in the Meridian community by supporting metal
detecting opportunities in City -owned parks, facilities, and properties;
NOW, THEREFORE, in consideration of the mutual understandings and commitments
herein contained, and in consideration of the recitals above, which are incorporated herein, City
and Conn's agree as follows:
I. DESIGNATION OF PERMIT AUTHORITY
_v
City hereby authorizes and empowers Conn's to issue City of Meridian Metal Detector
Permits (hereinafter "Permits") to qualified individuals on behalf of City, in accordance with
the terms of this agreement, all applicable City policies, and all applicable provisions of law.
II. CONN'S RIGHTS AND RESPONSIBILITIES
Conn's shall issue a Permit Identification Badge, signifying compliance with all Permit
requirements, to each and every applicant therefor who:
A, Provides name and contact information. Conn's shall maintain a log of all permit
holders, which log shall state each permitee's name, address, telephone number, date of
birth, and date of issuance of Permit.
B. Demonstrates understanding of rules and law. Conn's shall issue a Permit to an
. applicant therefor only upon verifying applicant's understanding of Meridian Parks and
METAL DETECTOR PERMIT MOU - CONN'S WAMPUM HUT PAGE I OF 7
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Recreation Department (hereinafter "MPR") administrative policies regarding the use of
metal detectors in City -owned parks, facilities, and property. A copy of MPR's
administrative policy entitled "USE OF METAL DETECTORS CTCV PARKS AND FACILITIES"
("Policy"), current as -of the Effective Date, is attached hereto as Exhibit A. It is expressly
understood that both Conn's and permitees shall be subject to all current laws, policies,
and regulations, which are subject to change without notice.
C. Satisfactorily passes practical testing. Prior to initial issuance of a permit to any
person, Conn's shall administer a test to the applicant wherein the applicant must
demonstrate that he or she can retrieve an item in full compliance with MPR's Policy.
D. Pays the annual fee. Conn's shall collect an annual permit fee in the amount of ten
dollars ($10.00), which fee represents actual costs of services rendered under this
Agreement. Conn's may provide a portion of fees collected to Boise School District
Community Education for advertising and publication expenses. Conn's shall be
responsible for payment of, and shall pay, all taxes due and owing.
III. PERMITS
A. Duration. The Permit shall be effective from June 1 through May 31.
B. Renewal. Renewal of a valid Permit shall not require testing, but shall require applicant
to register contact information in the permit log and pay the annual permit fee.
C. Design. The design, appearance, and content of the Permit Identification Badge shall be
subject to the approval of the Meridian Parks and Recreation Department Director.
D. No warranty. Nothing in this Agreement nor any Permit shall be or imply any warranty
or promise by City as to the condition, safety, or usefulness of its parks, facilities, or
properties for metal detecting purposes.
IV. GENERAL TERMS AND CONDITIONS
A. Agreement non-exclusive. The Parties agree that this Agreement and the right conveyed
to Conn's to issue permits on behalf of City shall be non-exclusive, and that other
qualified organizations or entities may apply to City for authority to issue Permits.
B. Term of Agreement. The term of this Agreement shall be one (1) year, commencing on
the Effective Date and expiring one (1) year thereafter, provided that, unless earlier
terminated, this Agreement shall automatically renew each year on the anniversary of the
Effective Date, and shall be considered a year-to-year agreement.
• C. Termination. This Agreement may be terminated by either Party upon thirty (30) days
METAL DETECTOR PERMIT MOU — CONN'S WAMPUM BUT PAGE 2 of 7
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DRAFT
written notice. If Conn's is in breach or default of any term or condition of this
Agreement and fails or refuses to cure such breach or default within seven (7) days of
written notice thereof, this Agreement may be deemed terminated and forfeited without
further notice or demand.
D. Notice. Any and all notices required to be given by either of the parties hereto, unless
otherwise stated in this agreement, shall be in writing and shall be deemed communicated
when mailed in the United States mail, postage paid, addressed as follows:
City: City of Meridian
Meridian Parks & Recreation Director
33 E. Broadway Avenue
Meridian, Idaho 83 642
Conn's: D.J. Conn
Conn's Wampum Hut
209 East 36th Street
Garden City, Idaho 83714
E. No assignment. It is expressly agreed and understood by the Parties that Conn's shall not
• have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or
responsibilities under this Agreement except upon the prior express written consent of
City.
•
F. Discrimination prohibited. In fulfilling the terms of this Agreement, Conn's shall not
discriminate against any person on the basis of race, color, religion, sex, national origin or
ancestry, age or disability.
G. Reports and information. At such times and in such forms as the City may require,
Conn's shall furnish to City such statements, records, reports, data and information as the
City may request pertaining to matters covered by this Agreement.
H. Compliance with laws. In performing the scope of services required hereunder, Conn's
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
I. Indemnification. Conn's shall indemnify and save and hold harmless City from and for
any and all losses, claims, actions, judgments for damages, or injury to persons or
property and/or losses and expenses caused or incurred by Conn's, its servants, agents,
employees, guests, and business invitees in the course of implementing the terms of this
METAL DETEcroR PERMIT MOU-CONN'S WAMPUM HUT PAGE 3 OF 7
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Agreement, and not caused by or arising out of the tortious conduct of City or its
employees.
J. Independent Contractor. In all matters pertaining to this Agreement, Conn's shall be
acting as an independent contractor, and neither Conn's nor any officer, employee, or
agent of Conn's shall be deemed an employee of City for any purpose whatsoever.
K. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part
of this Agreement so long as the remainder of the Agreement is reasonably capable of
completion.
L. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether
previous to the execution hereof or contemporaneous herewith.
M. Approval required. This Agreement shall not become effective or binding until
approved by City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day of , 2009.
CONN'S WAMPUM HUT:
Donna J. Conn
CITY OF MERIDIAN:
LIM
Tammy de Weerd, Mayor
STATE OF Idaho )
ss:
County of )
I HEREBY CERTIFY that on this day of
2009, before the undersigned, a Notary Public in the State of
Idaho, personally appeared Donna J. Conn, [mown to me to
be the person who executed the said instrument, and
acknowledged to me that she executed the same. IN
WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal, the day and year in this certificate first
above written.
Notary Public for Idaho
Residing at . Idaho
My Commission Expires:
ATTEST:
Jaycee Holman, City Clerk
METAL DETECTOR PERMIT MOU — COM'S WAMPUM HUT PAGE 4 OF 7
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METAL DETECTOR PERMIT MOU - CONN'S WAMPUM HUT
EXHIBIT A
PAGE 5 OF 7
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C��fEP,IDIAN*,_
Meridian
Parks and Recreation Department
ADMINISTRATIVE POLICY
SUBJECT: USE OF METAL DETECTORS CITY PARKS AND FACILITIES
PURPOSE: To provide a regulations governing the allowed time, place, and manner of using a
metal detector within a City park or facility.
POLICY: A. Regulations. The use of a metal detector in any park, facility, or property
owned or operated by the City of Meridian shall be allowed, subject to the
metal detectorist's adherence to each and all of the following terms,
conditions, and regulations.
• 1. Metal detectorists actively using metal detectors are expected to be
ambassadors for their hobby and should observe the highest standards of
respect for persons and property at all times. Metal detectorists shall not
interfere with reserved activities, organized sporting activities, or other
park users or activities.
2. Whenever metal detecting in a Meridian City Park or City -owned facility
or property, the metal detectorist shall wear his or her Permit Identification
Badge in plain sight. Metal detecting without a valid City of Meridian
Metal Detector Permit shall be prohibited.
3. Metal detectorists shall not disturb sprinkler heads, pipes, irrigation system
components, or any other infrastructure above or below the ground.
Persons damaging or destroying City property, whether purposefully or
inadvertently, shall be responsible for the cost of repair or replacement.
4. Metal detectorists shall have access only to areas open to the general
public. Metal detectorists entering closed or restricted areas may be
subject to trespassing or other criminal charges.
5. Only probes shorter than eight inches (8") and one-fourth inch (1/4") across
may be used to dig. Metal detectorists shall not dig with knives, trowels,
• or other sharp or destructive implements.
METAL DETECTOR PERMrr MOU — CONN's WAwum HUT PAGE 6 OF 7
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6. Plugs of earth or sod shall not be removed from the ground. Retrieval of
an object from the ground shall occur by cutting a neat flap without
removing the plug entirely, extraction of the object, and careful
reinstatement of the grass, sand or soil carefully. Always heel probed
ground.
7. Metal detectorists shall abide by all MPR rules and regulations.
B. Violation. Failure to abide by all applicable rules and regulations may result
in revocation of the violator's Meridian Metal Detector Permit, trespass from
the premises, and/or further available civil, criminal, and/or administrative
action, including, but not limited to, exclusion from the park pursuant to
Meridian City Code section 13-2-11.
AUTHORITY: Officers of the Meridian Police Department and Employees of the Meridian Parks
and Recreation Department shall be authorized to require that a metal detectorist
in a City park, facility, or property produce his or her Permit Identification Badge
and/or comply with any and all terms of this policy.
METAL DETECTOR PERMIT MOU - CONN'S WAMPUM HUT
PAGE 7 OF 7
7
Memorandum of Understanding
Between
Conn's Wampum Hut &
Boise Parks & Recreation Department
Whereas, the City of Boise (hereinafter referred to as "City") is responsible for the
management and maintenance of parks, recreation, open space and certain right of way median
properties for the welfare, health and betterment of the community; and
Whereas, pursuant to Boise City Code section 9-14-04, no person is allowed to operate a
metal detector in City parks without obtaining a permit from an authorized agent of the Park
Director; and
Whereas, Conn's Wampum Hut (hereinafter referred to as "Conn's), represents metal
detectorists who wish to do metal detecting in the Boise parks; and,
Whereas, Conn's has agreed to provide education and testing on appropriate metal
detecting target removal and turf conservation techniques and issue permits to metal detectorists
who wish to use City parks for metal detecting.
Now, therefore, the parties do hereby agree as follows:
• 1. Conn's agrees to provide education to metal detectorists regarding appropriate removal of
items from turf, including the following instructions:
a. Do not use a knife or trowel
b. Do not dig plugs.
C. Do not pull grass.
d. No probes longer than S inches or 1l4 inch across.
e. Always heel probed ground.
2. Conn's agrees to administer a test whereby the metal detectorists will demonstrate that
they can retrieve, with minimal disturbance of the turf, a target buried underground and
replace the probed area properly
3. Conn's agrees to issue yearly Pennit Identification Badges to those who satisfactorily
complete the test. Permits shall be issued at a cost of $2.00, for the portion of the year
beginning rune 1 of issued year, and ending May 3 V of the following year. The design
and content of the permit shall be subject to the approval of the Parks Director or
designee. The nominal fee of $2.00 for issuance of the permit is intended solely to allow
recovery of expenses associated with administering the education and testing program
described in this agreement. City understands and agrees that Conn's may split a
nortion of this fee with the Boise Schools_ Community Education oroaram to offset
advertisine expenses.
4. The Permit Identification Badge issued by Conn's shall be worn in plain sight by the
metal detectorist and shall include a statement that by accepting the permit the permit
holder agrees:
11
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a. to abide by the instructions set forth above in Section 1, a though e.
b. to abide by all park rules and regulations,.
C. to not use the park facilities in a manner that would interfere with reserved
activities, organized sporting activities, and others park users.
d. that failure of an individual to abide by the rules and regulations will result in
revocation of the permit and appropriate legal action.
5.
Conn's agrees to [seep an annual register of all permit holders. Conn's agrees that metal
detectorists under 18 years of age must have a parent or guardian signature on the register
at the time a permit is issued.
6.
Both parties agree that this agreement to issue permits on behalf City is non-exclusive
and that other qualified organizations or entities may apply to the Parks Director to be an
authorized agent for issuance of metal detecting permits.
7.
This agreement shall be for a term of one (1) year, commencing on the first day of June,
2001. This agreement shall automatically renew each year and shall be considered a year-
to-year agreement unless terminated by either of the parties, as noted herein.
8.
This agreement may be terminated by either party at the end of the annual period upon
tlurty (30) days written notice.
9.
If Conn's is in breach or default of any of the terms, covenants or conditions of this
agreement and fail or refuse to cure such breach or default within ten (10) days of written
notice thereof, this AGREEMENT may be deemed terminated and forfeited without
•
further notice or demand.
10.
Conn's shall not assign, sublet or transfer any rights or obligations under this without the
express written consent of City.
11.
City makes no warranty or promise as 10 the condition, safety, usefulness of its parks for
metal detecting purposes.
IN WITNESS WJHEREOF, the parties hereto have subscribed their names the day and year
written below:
CUFFS WAMPUM f IUT
METAL DETECTORS -HEALTH FOODS
109 E. 36th - (208) 343.2813
§4 GARRN CITY IDAHO 83714
CONN'S WAMPUM HUT:
BY: Pe-bL^01_
CA
BOISE CITY
DEPARTMENT OF PARKS AND RECREATION:
J es R. Hall, Director
C�
J
Date: p—t ^ G7 i
Date: q (Y
0
•
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This amendment No. 1 to Memorandum of Understanding is entered into for the purposes
stated herein as of c? 7' day of 2009, by Conn's Wampum Hut (Conn's), and the
City of Boise, acting through its De mens of Parks & Recreation (City), collectively referred
to herein as "the Parties", for the purpose of modifying that certain Memorandum of
Understanding entered into by the parties September 7, 2001.
WHEREAS the MOU renews yearly with mutual consent of parties; and
WHEREAS the parties desire to amend the fees charged for Permit Identification Badges;
NOW, TIIEREFORE the Parties do hereby enter into this MOU and the terms and
conditions set forth below.
I . Modification of Section 3 of the M_OV. Section 3 of the MOU is modified by
the following:
3. Conn's agrees to issue yearly Permit Identification Badges to those who
satisfactorily complete the test. Permit shall be issued at a cost of $10.00, for the portion of the
year beginning June 1 of issued year, and ending May 31 of the following year. The design and
watent of the permit shall be subject to the approval of the Parks & Recreation Director or
designee. The nominal fee of $10.00 for issuance of the permit is intended solely to allow
recovery of expenses associated with administering the education and testing program described
in this agreement. City understands and agrees that Conn's may split a portion of this fee with
Boise Schools Community Education program to offset advertising expenses.
IN WITNESS WHEREOF, the parties have executed and attested this MOU as of the
date and year first above written.
CONN"S WAMPUM HITT:
By:
Date: F— A 0" a 7
BOISE CITY
PARKS & RECREAT19N DEPARTMENT
y; Date:
Hall, Director
•
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Metal Detecting Rules
Boise Parks & Recreation Department
PURPOSE
FINAL DRAFT
Revision Date: 02/04/2005
Author: Jamie Koole
To establish rules for metal detecting in Boise Parks & Recreation (BPR) facilities as directed by Boise
City Code (RCC) 9-14-04K.
GUIDELINES
1. BCC authorizes metal detecting in Boise Parks & Recreation facilities with a permit from an
authorized agent of BPR. All permittees shall display permit in plain sight and comply with the
following rules and regulations.
2. Permits may be issued to users under the age of 18 with a guardian's signature.
3. Authorized agent of BPR will teach the following skills and permittees will be required to follow
them:
a. Remove items properly from the turf
b. Do not use a knife or trowel
c. Dv not dig plugs
d. Do not pull grass
e. No probes longer than 8 inches or 114 inch across
f. Always heel probed ground.
g. Abide by all park rules and regulations
h. Do not interfere with reserve activities, organized sporting activities, or other park uses.
4. Failure of an individual to abide by the rules and regulations will result in revocation of the
permit and appropriate legal action.
REPLACES RESOLUTION #11369
APPROVED
B
B ise P & Recreation Dep ent
Board of Park & Recreation Commissioners
DATE
Authority Given to Director by BCC 9-1.4-04
0 Boise City Council Authority Given to Director by BCC 9-14-04
® Boise City Code section 13-03-04(K)
shall any person use such area and facilities for an unreasonable time if the facilities are
crowded; provided, however, reservations in advance may be made for any park facility
where diamonds, courts, halls, rooms, gyms, gardens, picnic shelters or fireplaces are
provided. All persons requesting advance reservation shall pay a fee as provided by the
Department and approved by the Commission and shall observe all Department rules and
regulations. Failure to observe such Department rules and regulations shall, in addition to
other applicable penalties, result in the immediate termination of the advance reservation.
4. Permit Required. Conduct, sponsor, promote or publicly advertise any meeting, concert,
theater, athletic event or other public activity in park facilities or any activities which
include amplified sound, use of equipment or apparatus, sales, closing parkways, fund
raising, or interference with the normal and regular use or maintenance of the park
without obtaining a park use permit.
5. Moving Tables. Move reserved tables without consulting a duly authorized
representative of the Director.
6. Duty of Reservation Holder. Violate the duty to leave all halls, rooms, gyms and other
building and park facilities reserved for use in a condition identical to that when those
facilities were permitted to the reservation holder for use. All trash in the nature of boxes,
papers, cans, bottles, garbage and other refuse is placed in disposal receptacles where
provided. If no such trash receptacles are available, then refuse and trash shall be carried
away from the park area to be properly disposed of elsewhere.
E. Camping. No person in any park shall set up tents, shacks, or any other temporary shelter for the
purpose of camping, except by special permission by the Director, nor shall any person leave in a
park after closing hours any movable structure or special vehicle to be used, or that could be used,
for such purpose such as a motor home, camp -trailer, or the like.
F. Fires. No person in any park shall light, build, or maintain a fire in any public park, except for
culinary purposes in park grills, fireplaces, or privately owned grills, and no person shall leave the
immediate area without first extinguishing such fire.
r
G. Games. No person in any park shall take part in or abet the playing of any games involving
thrown or otherwise propelled dangerous objects such as stones, arrows or javelins except in
areas set apart for such forms of recreation. Golfing or driving golf balls is prohibited except
where specific facilities have been provided.
H. Tennis Courts. No person in any park shall fail to observe and/or violate the rules of the use of
such courts as promulgated by the Commission.
Archery Range. No person in any park shall fail to observe and/or violate rules and regulations
for the use of such range promulgated by the Commission.
Hot Air Balloons. No person in any park shall tether or launch a hot air balloon except by permit
issued pursuant to rules and regulations promulgated by the Commission.
K. Metal Detectors. No person in any park shall operate a metal detector without obtaining a permit
from an authorized agent of the Director. All permittees shall display permit in plain sight and
comply with all rules and regulations of the Department.
Page 11 0 1
SUPPLELEMENT NO. 45
•
•
MERIDIAN CITY COUNCIL MEETING
APPLICANT
October 20, 2009
REQUEST Legal Dept. - Commission Ordinance Update
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
COMMENTS
See Attached
J
SCANNED
ITEM NO. %F1
Date:
Phone:
DRAFT
i CITY OF MERIDIAN ORDINANCE NO.
•
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPLACING TITLE 2, CHAPTER 1,
OF THE MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES
AND POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE
HISTORIC PRESERVATION COMMISSION; REPLACING TITLE 2, CHAPTER 2, OF
THE MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETIN,1 GrS OF THE PARKS
AND RECREATION COMMISSION; REPLACING TITLE 2,;CHAPTER 3, OF THE
MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE TRAFFIC
SAFETY COMMISSION; AND REPLACING TITLE 2, CHAPTER 5, OF THE
MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OV'THE ARTS
COMMISSION.
WHEREAS, the City Council of the City of Meridian finds that the reorganization of the
City Code provisions regarding the Historic Preservation, Parks and Recreation, Traffic Safety,
and Arts Commissions would create efficiency and uniformity as to the structure and operation
of these boards and Commissions; and
WHEREAS, the City Council of the City of Meridian, finds that the appointment of
members to such boards and Commissions dedicated to representing the perspectives and
interests of youth will give a voim to a highly valued component of our community;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIANIADA COUNTY, IDAHO:
Section 1: That Title 2, Chapter 1 of the Meridian City Code shall read as follows:
Chapter 1
HISTORIC PRESERVATION COMMISSION
2-1-1: ESTABLISHMENT:
There is hereby established an Historic Preservation Commission, the purpose of which shall be
to promote the educational, cultural, economic and general welfare of the public of the City
through the identification, evaluation, designation, documentation, and protection of those
buildings, sites, areas, structures, and objects which reflect significant elements of the City's, the
State's, and the nation's historic, architectural, archaeological, and cultural heritage.
2-1-2: DUTIES AND POWERS:
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 1 OF 13
DRAFT
A. Advisory to City Council: The Historic Preservation Commission shall be deemed advisory
and shall report and make recommendations to the Mayor and City Council. All actions of
the Historic Preservation Commission shall be subject to approval by the Mayor and City
Council by resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Historic Preservation Commission president shall submit an annual
report to the Mayor and City Council regarding the Commission's activities and
accomplishments in the furtherance of the objectives of this chapter.
C. Commission Authority: The Historic Preservation Commission shall be authorized to:
1. Conduct a survey of local historic properties.
2. Recommend the acquisition of fee and lesser interests inhistoric properties, including
adjacent or associated lands, by purchase, bequests, or donation.
3. Recommend methods and procedures necessary to preserve, restore, maintain and operate
historic properties under the ownership or control of the City.
4. Recommend the lease, sale, other transfer or disposition of historic properties subject to
rights of public access and other covenants and in a manner that will preserve the
property.
• 5. Negotiate and recommend to City Council, within the limits of the Historic Preservation
Commission's funding 'and in accordance with applicable laws and City policies,
including those regarding purchasing, the employment of or the contracting with other
parties, organizations, or governmental entities for the services of technical experts or
other persons as it seems necessary to carry on the functions of the Historic Preservation
Commission.
6. Cooperate with the Federal, State and local governments in the pursuance of the
objectives of historic preservation.
7. Make recommendations in the planning processes undertaken by the County, the State, or
the Federal government and the agencies of these entities.
8. Recommend ordinances and otherwise provide information for the purposes of historic
preservation mi the City.
9. Promote and conduct an educational and interpretive program on historic preservation
and historic properties in the City.
10. Review nominations of properties to the National Register of Historic Places for
properties within the City's jurisdiction.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 2 OF 13
DRAFT
Is
11. Recommend for City Council approval such ordinances, special conditions or restrictions
as may further the protection, enhancement, and preservation of historic properties, as
authorized by Idaho Code section 67-4612.
12. Historic Preservation Commission members, employees or agents of the Historic
Preservation Commission may enter private property, buildings, or structures in the
performance of its official duties, only with the express consent of the owner or occupant
thereof.
2-1-3: MEMBERSHIP:
A. Membership:
1. The Historic Preservation Commission shall consist of six (6) members.
2. Members of the Historic Preservation Commission shall be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
members of the Historic Preservation Commission may, in like manner, be removed.
3. All members of the Historic Preservation Commission and the officers thereof shall serve
without salary or compensation. The city shall provide the necessary and suitable
equipment and supplies to enable the Historic Preservation Commission to properly
transact and attend to its business. A budget for Commission equipment and supplies
shall be provided for in the City budget and administered by the Historic Preservation
Commission's designated City staff liaison.
B. Qualifications: All members of the Historic Preservation Commission shall have a
demonstrated interest, competence, or knowledge in history or historic preservation. The City
Council shall endeavor to, appoint at least two (2) members with professional training or
experience in the disciplines of architecture, history, architectural history, urban planning,
archaeology, engineering, law, or other historic preservation related disciplines. One
member shall be designated to represent youth, which Historic Preservation Commission
member may be, at the time of appointment, under eighteen (18) years of age.
C. Terms: Each Historic Preservation Commissioner shall serve a term of three (3) years
provided that the youth member shall be appointed to a term of one (1) year, from September
1 through August 31. Historic Preservation Commissioners wishing to serve additional terms
must submit a lettef ol'interest thirty (3 0) days prior to the term's expiration. Reappointments
shall be made at the discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-1-4: ORGANIZATION:
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 3 OF 13
DRAFT
A. Officers: At the first meeting of each calendar year, the members of the Historic
Preservation Commission shall meet and organize by electing a president, vice president and
such other officers as may be necessary. The Historic Preservation Commission may request
assistance from the City Clerk.
B. Rules and Bylaws: The Historic Preservation Commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the Commission. All Commission
bylaws, rules and regulations are subject to the approval of the Mayor and City Council after
recommendation by the Commission.
2-1-5: MEETINGS:
The Historic Preservation Commission shall convene
Meridian City Hall, 33
East Broadway, Meridian, Idaho, each month at 5:30 p.m. on the second Thursday of each month
unless, at the first meeting of each calendar year, the C'om ission shall establish a meeting
schedule for the calendar year in which event the published schedule shall appy, r All meetings
of the Commission shall be open to the public, and shall follow the requirements of Idaho's open
meeting laws. The Commission shall keep minutes andli other, ;appropriate written records of its
resolutions, proceedings, and actions. The Commission shall allow and promote public
participation in the meetings of the Commission. Additional meetings of the Commission may be
scheduled by the Commission as necessary to carry out the business of the Commission.
iSection 2: That Title 2, Chapter 2 of the Meridian City Code shall read as follows:
Chapter 2
PARKSAND RECREATION COMMISSION
2-2-1: ESTABLISHMENT:
There is hereby established a P0.ks and Recreatio'n Commission, the purpose of which shall be to
work in conjunction with the parksdepartment staff, and to advise the Mayor and the City
Council in the orderly and efficient 'administration of the city parks and recreation system as
hereinafter amended, and any other ordinances hereinafter enacted and amended relating to
parks, urban forestry and recreation
2-2-2: DUTIES AND POWERS:
A. Advisory to City Council: The Parks and Recreation Commission shall be deemed advisory
and shall report and make recommendations to the Mayor and City Council. All actions of
the Parks and Recreation Commission shall be subject to approval by the Mayor and City
Council by resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Parks and Recreation, Commission president shall submit an annual
report to the Mayor and City Council regarding the Commission's activities and
accomplishments in the furtherance of the objectives of this chapter.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 4 OF 13
DRAFT
OC. Commission Authority: The Parks and Recreation Commission shall be authorized to:
•
1. Advise the City Council and the Mayor as to the best use of all public parks and any land
or lots hereinafter purchased, leased, devised and bequeathed to the city for park and
recreation purposes, and as such to make recommendation regarding the ornamenting,
adorning, laying out and improving of the grounds of said parks.
2. Study economic and physical conditions and problems in connection with the
maintenance, operation, management, control and use of all the public park grounds, park
and playground faculties in the city.
3. Propose and recommend rules and regulations for the control and regulation of the use of
the public park grounds, buildings, and playground facilities; subject to approval by the
Mayor and City Council.
4. Study and propose plans, and recommend rules and regulations for the planting, growing,
care, regulation and control of trees and shrubbery in all public places. '
5. Represent the public interest in making suggestions, and'recommendations for the
development, use and expansion of needed and required playground and other
recreational and leisure program activities.
6. Propose plans, recommendations and suggestions for the future growth, development and
regulation of park, playground, and rec�reataAn facilities cif the city.
7. Set priority to plans, recommendations and suggestions for the future growth,
development and regulation of park, playground and recreation facilities of the city;
subject to approval by the Mayor and City Council.
8. Propose plans, recommendations, and suggestions to the annual budget to be submitted
by the parks director for the,projects and expenditures for the next fiscal year prior to the
budget proposal being submitted to City Council for approval.
9. Suggest and recommend such rules and regulations necessary and desirable to carry out
the intent of this chapter.
10. Review and comment on the parks and recreation department's comprehensive plan and
action plan.
11. Review and comment on the City's comprehensive plan as that plan relates to parks and
recreation.
12. If requested by the Mayor, review candidates for parks and recreation director and make
recommendations to the Mayor regarding those candidates.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 5 OF 13
DRAFT
• 13. Improve and correlate the problems of governmental administration of all recreation and
leisure programs of the City.
14. Appoint members of the Commission to subcommittees to provide community
information to the Parks and Recreation Commission concerning particular facilities or
programs of the park and leisure movement of the city
15. Make recommendations regarding the establishment of all fees for facility reservations
and/or rental, facility admission, program activity participation, and league registration;
and the establishment of fees for urban forestry services.
2-2-3: MEMBERSHIP:
A. Membership:
1. The Parks and Recreation Commission sh4t,i �iisist of a minimum of fiy� (5) members
and not more than nine (9) members.
2. Members of the Parks and Recreation Commission shall' be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
Commission members may, in like manner, be removed,
3. All members of the Parks and Recreation Commission and the officers thereof shall serve
without salary or compensation. The city shall pr6vide the necessary and suitable
equipment and supplie6s to enable the Commission to properly transact and attend to its
business. The budget for Commission equipment and supplies shall be provided for
through the Parks and Recreation Department budget.
B. Qualifications: Residents who reside within the city limits, or area of impact, and are a
minimum of!eighteen (1 8 years of age are eligible to serve on the Parks and Recreation
Commission. One ,member shall be a resident of the area of impact but no more than two (2)
members may be appointed from residents of the City impact area, outside the corporate
limits., One position maybe designated to represent youth, which Commission member may
be, at the time of appointment, under eighteen (18) years of age. One member of the
Meridian City Council, the Director of the Parks and Recreation Department, and one
member who represents the administration of the Meridian Joint School District 2 shall serve
as ex officio members with no vote.
C. Terms: Each Parks and Recreation Commissioner shall serve a term of three (3) years
provided that the youth member shall be appointed to a term of one (1) year, from September
1 through August 31. Commissioners wishing to serve additional terms must submit a letter
of interest thirty (30) days prior to the term's expiration. Reappointments shall be made at the
discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
0 appointee shall serve for the remainder of the unexpired term.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 6 OF 13
DRAFT
• 2-2-4: ORGANIZATION:
A. Officers: At the December meeting of each year, the members of the Parks and Recreation
Commission shall meet and organize by electing a president, vice president and such other
officers as may be necessary. The City Parks and Recreation staff shall provide secretarial
service for the Commission, and may request assistance from the City Clerk.
B. Rules and Bylaws: The Parks and Recreation Commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the Commi4sf 4l "a. The bylaws, rules and
regulations are subject to the approval of the Mayor and Ci c
gu pp y ty (ncil after recommendation
by the Commission.
2-2-5: MEETINGS:
The Parks and Recreation Commission shall convene regular meetings at Meridan City Hall, 33
East Broadway, Meridian, Idaho, each month at 6:00 p.m. on the ,second Wednesday of each
month unless, at the first meeting of each calendar year, the Commission shall establish a
meeting schedule for the calendar year in which event the published schedule shall apply. All
meetings of the Commission shall be open to the public, and shall follow the requirements of
Idaho's open meeting laws. The Commission shall allow and promote public participation in the
meetings of the Commission. Additional meetings of the Commission may be scheduled by the
Commission as necessary to carry out the business of the. Commission.
Section 3: That Title 2, Chapter 3 of the Meridian City Code shall read as follows:
Chapter 3
TRAFFIC SAFETYCOMMISSION
2-3-1: ESTABLISHMENT:
There is hereby establishe& a Trac Safety Commission, the purpose of which shall be to
provide A forum for cooperation, coordination, and communication between the City of Meridian
other governmental agencies, and citizens and organizations concerned with the safe and
efficient movement of vehicular and pedestrian traffic throughout the Meridian community.
2-3-2: DUTIES AND POWERS:
A. Advisory to City Council: The Traffic Safety Commission shall be deemed advisory and
shall report and make recommendations to the Mayor and City Council. All actions of the
Traffic Safety Commission shall be subject to approval by the Mayor and City Council by
resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Traffic Safety Commission president shall submit an annual report to
the Mayor and City Council regarding the Commission's activities and accomplishments in
the furtherance of the objectives of this chapter.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 7 OF 13
40
DRAFT
C. Commission Authority: The Traffic Safety Commission shall be authorized to:
1. Recommend to City Council the adoption of plans for traffic safety as originally
recommended by the National Safety Council study of 1968, and in regulations, studies,
and recommendations of the National Highway Traffic Safety Institute, the National
Safety Council, and the National Transportation Board.
2. Coordinate all Meridian City traffic safety recommendations fbr :incorporation into Ada
County Highway District planning processes, and Idaho Tx�sp
,raortation Department
planning processes, as applicable, and as approved by tho or and City Council.
3. Make suggestions for projects designed to increase safety in pedestrian and school traffic
in the city and to generally recommend to the Mayor and council plans to improve traffic
safety in the entire City.
4. Work collaboratively and to plan for and accommodat6i rowth related to traffic and
traffic safety issues as applicable to the City's comprehensive plan.
5. Receive, review, and act on traffic safety concerns or issues brought forth by citizens of
Meridian, with recommendations to be forwarded to the Mayor and council.
2-3-3: MEMBERSHIP:
A. Membership:
1. The Traffic Safety Commission shall consist of up to nine (9) members.
2. Members of the Traffic Safety Commission shall be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
Traffic Safety Commission members may, in like manner, be removed.
3. Ali members of the Traffic Safety Commission and the officers thereof shall serve
without salary or compensation. The city shall provide the necessary and suitable
equipment and supplies to enable the Traffic Safety Commission to properly transact and
attend to its business. The budget for Traffic Safety Commission equipment and supplies
shall be provided for through the Meridian Police Department budget.
B. Qualifications: Members of the Traffic Safety Commission shall be selected from the
following groups: one Joint School District 2 administrator or designee; one member of the
City Planning Department staff, preferably a transportation planner; one Ada County
Highway District (ACRD) representative; one Meridian Police Department representative;
the City Attorney or designee; and four (4) Meridian citizens. The four (4) Meridian citizens
should, if possible, represent different areas of Meridian: Old Town, northwest Meridian
(from west of Meridian Road to Black Cat Road and north of the interstate to Chinden
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 8 OF 13
•
DRAFT
Boulevard, excluding Old Town), northeast Meridian (from east of Meridian Road to Eagle
Road and north of the interstate to Chinden Boulevard, excluding Old Town), and south
Meridian (from south of Interstate 84). One position may be designated to represent youth,
which Commission member may be, at the time of appointment, under eighteen (18) years of
age.
C. Terms: Each Traffic Safety Commissioner shall serve a term of three (3) years, provided
that the youth member shall be appointed to a term of one (1) year, from September 1
through August 31. Commissioners wishing to serve additional terms must submit a letter of
interest thirty (30) days prior to the term's expiration. Reappointments shall be made at the
discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner brig'itial appointments and the
appointee shall serve for the remainder of the unexpired Term.
2-3-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the Traffic Safety
Commission shall meet and organize by electing a chain, vice chair, and such other officers
as may be necessary. The Meridian Police Department shall provide secretarial services for
the Traffic Safety Commission, and may request assistance from the City Clerk.
C. Rules and Bylaws: The Traffic Safety Commission shall adopt bylaws, rules and regulations
for the proper conduct of the business of the Commission. The bylaws, rules and regulations
are subject to the approval of the Mayor and! City Councitafter recommendation by the
Commission.
2-2-5: MEETINGS:
The Traffic Safety Commission shall convene regular meetings at Meridian Police Department,
1401 East Watertower Avenue, Meridian, Idaho, each month at 3:45 p.m. on the third Tuesday of
each month unless, at the first meeting of each calendar year, the Commission shall establish a
meetingschedule for the calendar yearin which event the published schedule shall apply. All
meetings of Commission shall be open to the public, and shall follow the requirements of
Idaho's open meeting laws. The Commission shall allow and promote public participation in the
meetings of the 'Commission.'" Additional meetings of the Commission may be scheduled by the
Commission as necessary to carry out the business of the Commission.
Section 4: That Title 2, Chapter 5 of the Meridian City Code shall read as follows:
Chapter 5
ARTS COMMISSION
2-5-1: ESTABLISHMENT:
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 9 OF 13
DRAFT
0 There is hereby established an Arts Commission, the purpose of which shall be to highlight the
City's rich cultural resources, enhance the City's aesthetic environment, and promote the
development of economic, educational, recreation, and tourism opportunities within the City
through the advancement of publicly accessible arts.
2-5-2: DUTIES AND POWERS:
A. Advisory to City Council: The Arts Commission shall be deemed advisory and shall report
and make recommendations to the Mayor and City Council. All actions of the Arts
Commission shall be subject to approval by the Mayor and City ,Ccs', ` cil by resolution and
after such approval shall have the force and effect of ordinance.
B. Annual Report: The Arts Commission chair shall submit an annual„report to the Mayor and
City Council regarding the Commission's activities and accomplishments in the furtherance
of the objectives of this chapter.
C. Commission Authority: The Arts Commissibn shall be authorized to:
1. Assess the needs of the Meridian community with xegard to the arts and make such
information available to the City Council and all interested agencies and persons;
2. Stimulate awareness and appreciation of the,importance bf publicly accessible art and its
benefits to the community;
0
3. Encourage the growth and, preservation of the City's art resources, foster the development
of a receptive climate for the arts, and promote self-sustaining arts programs within the
City;
4. Review and advise the City t6imeil on the aesthetic aspects of works of art or public
monuments under consideration to be accepted or commissioned by the City of Meridian;
5. Promote the development of, and provide general information and encouragement to, the
City's cultural organizations, artists, institutions and community organizations sponsoring
arts activities;
6. Seek and encourage financial support, including, but not limited to, grants, loans and
guarantees to artists, arts institutions and community organizations sponsoring arts
activities and publicly accessible arts in the City, subject to City Council approval;
7. Recommend to City Council, within the limits of the Commission's funding, the
employment of or the contracting with other parties for the services of technical experts
or other persons as it deems necessary to carry on the functions of the Commission;
8. Prepare and submit budgetary recommendations to City Council for expenditures
IDnecessary for the continuation and development of public programs furthering the arts;
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 10 OF 13
DRAFT
9. Cooperate with Federal, State, and local governments, schools, and private arts
organizations, in the pursuance of the objectives of this Chapter; and
10. Recommend ordinances and otherwise provide information for the purposes of
advancement of publicly accessible arts in the City.
2-5-3: MEMBERSHIP:
A. Membership:
1. The Arts Commission shall consist of a minimum of five (5)members and no more than
nine (9) members.
2. Members of the Arts Commission shall be appointed by the Mayoar, and approved by the
City Council on a vote of a majority of the City:;Cauncil members,,nd Arts Commission
members may, in like manner, be removed.
3. All members of the Arts Commission and the officers thetreof shall serve v4fhout salary
or compensation. The City shall provide the necessary, and suitable equipment and
supplies to enable the Arts Commission to properly transact and attend to its business.
The budget for Arts Commission equipment and supplies shall be provided for through
the Mayor's Office budget.
B. Qualifications: All members of the Arts Commission shall have an interest ,
com etence or
competence,
knowledge in the arts One position may be designated to represent youth, which
Commission member may be, at the time of appointment, under eighteen (18) years of age.
One member of the Meridian City Council may serve as a liaison and ex officio member of
the commission and shall have no vote.
C. Terms. Each, Arts Commissioner shall serve a term of three (3) years, provided that the
youth member shall be appointed to a term of one (1) year, from September 1 through
August 31. Commissioners wishing to serve additional terms must submit a letter of interest
thirty (30) days prior to the term's expiration. Reappointments shall be made at the discretion
of the Mayor, with confirrirlation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for: the remainder of the unexpired term.
2-5-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the Arts Commission
shall meet and organize by electing a chair, vice chair, and such other officers as may be
necessary. The Arts Commission, and may request assistance from the City Clerk.
B. Rules and Bylaws: The Arts Commission shall adopt bylaws, rules and regulations for the
0 proper conduct of the business of the Commission. The bylaws, rules and regulations are
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 11 OF 13
•
0
DRAFT
subject to the approval of the Mayor and City Council after recommendation by the
Commission.
2-2-5: MEETINGS:
The Arts Commission shall convene regular meetings at Meridian City Hall, 33 East Broadway,
Meridian, Idaho, each month at 3:30 p.m. on the second Thursday of each month unless, at the
first meeting of each calendar year, the Commission shall establish a meeting schedule for the
calendar year in which event the published schedule shall apply. All meetings of the
Commission shall be open to the public, and shall follow the requirements of Idaho's open
meeting laws. The Commission shall keep minutes and other appropriate written records of its
resolutions, proceedings, and actions. The Commission shall allow and promote public
participation in the meetings of the Commission. Additional meetingsipf the Commission may be
scheduled by the Commission as necessary to carry out the business of the Commission.
Section 5. That all ordinances, resolutions, orders, or parts thereof or in conflict with this
ordinance are hereby voided.
Section 6. That this ordinance shall be effective immediately upon its passage.
PASSED by the City Council of the City of Meridian, Idaho, this day of
2009.
APPROVED by the Mayor of the City Iof Meridian, Idaho, this day of
2009.
APPROVED:
BOARDS AND COMMISSIONS UPDATE ORDINANCE
Tammy de Weerd
Mayor
PAGE 12 OF 13
DRAFT
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 09 -
PROVIDING FOR AN AMENDMENT OF THE MERIDIAN CITY
CODE PROVISIONS REGARDING THE ESTABLISHMENT, DUTIES AND POWERS,
MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE HISTORIC
PRESERVATION, PARKS AND RECREATION, TRAFFIC SAFETY, AND ARTS
COMMISSIONS
An Ordinance of the City of Meridian amending Title 2, Chapters l',' 2 3, and 5 of the Meridian
City Code. A full text of this ordinance is available for inspection at ,City Hall, City of Meridian,
33 East Broadway, Meridian, Idaho. This ordinance shall become effective upon its passage and
publication.
City of Meridian
Mayor and City Council
By: Jaycee Holman, City Clerk
First Reading:
Adopted after first reading by suspension of the Rule as allowed pur,§uant to
• Idaho Code § 50-902: YES NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY
OF ORDINANCE NO. 09 -
The undersigned, William'L.M. Nary, City Attorney of the City of Meridian, Idaho,
hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached
Ordinance No. 09- of the City of Meridian, Idaho, and has found the same to be true
and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3).
DATED this day of , 2009.
40
William. L.M. Nary
City Attorney
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 13 OF 13
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, CREATING SEAT 6 ON THE HISTORIC PRESERVATION
COMMISSION; APPOINTING TO SEAT 6 OF THE HISTORIC
PRESERVATION COMMISSION; APPOINTING TO SEAT 9 OF THE
PARKS AND RECREATION COMMISSION; APPOINTING TO THE
TRAFFIC SAFETY COMMISSION; APPOINTING TO SEAT 7 OF
THE ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Meridian City Code Title 2, Chapter 1 establishes the Historic Preservation
Commission, its members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to historic
preservation within the City, and to that end Meridian City Code § 2-1-3(B) states that a youth
member may be appointed to the Historic Preservation Commission;
• WHEREAS, pursuant to Meridian City Code § 2-1-3(B), Seat 6 on the Historic
Preservation Commission is hereby created and dedicated to a youth member;
WHEREAS, the City Council of the City of Meridian deems the appointment of
to Seat 6 of the Historic Preservation Commission to be in the best interest of the
Historic Preservation Commission and of the City of Meridian;
WHEREAS, Meridian City Code Title 2, Chapter 2 establishes the Parks and Recreation
Commission, its members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to parks and
recreation within the City, and to that end Meridian City Code § 2-2-3(B) states that a youth
member may be appointed to the Parks and Recreation Commission;
WHEREAS, pursuant to Meridian City Code § 2-2-3(B), Seat 9 on the Parks and
Recreation Commission is hereby created and dedicated to a youth member;
WHEREAS, the City Council of the City of Meridian deems the appointment of
to Seat 9 of the Parks and Recreation Commission to be in the best interest of the
Parks and Recreation Commission and of the City of Meridian;
2009-2010 YOUTH COMMISSIONER APPOINTMENTS PAGE 1 OF 3
WHEREAS, Meridian City Code Title 2, Chapter 3 establishes the Traffic Safety
Commission, its members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to traffic safety
within the City, and to that end Meridian City Code § 2-3-3(B) states that a youth member may
be appointed to the Traffic Safety Commission;
WHEREAS, the City Council of the City of Meridian deems the appointment of
to the Traffic Safety Commission to be in the best interest of the Traffic Safety
Commission and of the City of Meridian;
WHEREAS, Meridian City Code Title 2, Chapter 5 establishes the Arts Commission, its
members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to arts within the
City, and to that end Meridian City Code § 2-5-3(B) states that a youth member may be
appointed to the Parks Arts Commission;
WHEREAS, pursuant to Meridian City Code § 2-5-3(B), Seat 7 on the Arts Commission
is hereby created and dedicated to a youth member;
WHEREAS, the City Council of the City of Meridian deems the appointment of
to Seat 7 of the Arts Commission to be in the best interest of the Arts Commission
and of the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, pursuant to Meridian City Code § 2-1-3(B), is hereby
appointed to Seat 6 of the Historic Preservation Commission, for a term to expire on August 31,
2010.
Section 2. That, pursuant to Meridian City Code § 2-2-3(B), is hereby
appointed to Seat 9 of the Parks and Recreation Commission, for a term to expire on August 31,
2010.
Section 3. That, pursuant to Meridian City Code § 2-3-3(B), is hereby
appointed to the Traffic Safety Commission, for a term to expire on August 31, 2010.
2009-2010 YOUTH COMMISSIONER APPOINTMENTS PAGE 2 OF 3
0 Section 4. That, pursuant to Meridian City Code § 2-5-3(B), is hereby
appointed to Seat 7 of the Arts Commission, for a term to expire on August 31, 2010.
Section 5. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
November, 2009.
•
APPROVED by the Mayor of the City of Meridian, Idaho, this day of November,
Willi
ATTEST:
LM
Jaycee Holman, City Clerk
2009-2010 YOUTH COMMISSIONER APPOINTMENTS
Gli1�
Mayor Tammy de Weerd
PAGE 3 OF 3
•
•
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7F2
REQUEST Legal Dept. - Draft Alcohol Server Training Ordinance
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
October 15, 2009
TO: Mayor De Weerd
City Council Members
FROM: Emily Kane rrv.,
Deputy City Attorney
RE: Proposed Alcohol Server Training Ordinance
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Joe Borton
Charles Rountree
David Zaremba
The attached draft ordinance proposes an alcohol server training ordinance as discussed in
concept at your June 23, 2009 City Council workshop. All comments are welcome, and your
direction is sought in particular as to the following issues:
• 1. Per previous Council direction, this draft avoids any in -text enumeration of specific training
providers, and allows the Chief of Police to enumerate the approved providers in a separate
written policy (draft policy also attached). Our office recommends this approach as it
provides flexibility when it is necessary to change the list of approved providers, but avoids
potential pitfalls or claims related to a staff member's unbridled discretion.
2. The City of Boise's server training ordinance regulates "clubs" that serve alcohol differently
than other licensees. This draft establishes the same requirements for clubs as for bars or
restaurants.
1'
3. Our proposed solution to the issue of requiring all servers to obtain the server certification,
including employees who operate seasonally or intermittently, is twofold: first, the ordinance
sets the deadline for certification at 30 days after employment (Boise allows 60 days), and
second, it states that after the first hour of work as a server, days of employment will be
calculated cumulatively, rather than consecutively, for this purpose.
4. This ordinance does not address employees of stores that sell alcohol to be consumed off -
premises; it covers only persons who serve alcohol to be consumed on the premises. (Boise's
ordinance makes server training optional for package sellers.)
5. The effective date is proposed to be June 1, 2010. The reasoning is that the Clerk's Office
would include literature educating licensees of their obligations under the ordinance in the
renewal reminder letters that go out in February 2010, allowing approximately three months
for currently -employed servers to become certified prior to the effective date of the
ordinance.
0 Thank you for your comments on these and any other elements of the proposed draft.
City Attorney . 33 E. Idaho Avenue, Meridian, ID 83642
Phone 208-898-5506 - Fax 208-8848723 - www.merldiencity.org
•
0
DRAFT
CITY OF MERIDIAN ORDINANCE NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN CREATING A NEW
CHAPTER OF MERIDIAN CITY CODE: CHAPTER 7, TITLE 3 OF THE
MERIDIAN CITY CODE, RELATING TO ALCOHOL SERVER
CERTIFICATION: DEFINTIONS; APPROVED SERVER TRAINING
PROGRAMS; SERVER AND LICENSEE REQUIREMENTS; AND
ENFORCEMENT.
WHEREAS, the City Council of the City of Meridia ", eks to address problems
rirr{;��;
that can be related to overconsumption or illegal consumR�on,;gf alcohol at
establishments that serve liquor, wine, and beer, such a�`��ving'mer the influence of
alcohol, public intoxication, and underage drinking,; .,_`` h' '�`:tti;
WHEREAS, servers of alcoholic bevlq, can be trained to l;e't recognize and
work to avoid such problems through educatioirXegazding;;Yle sale and seri�Ce' of
alcoholic beverages, the effects of alcohol on the`lati;idy, methods of identifying
intoxicated persons, methods of refusing to sell or seine: alcohol to such persons, and
methods for checking and identifyiriglgal identification;;;;;.
NOW, THEREFORE, BE IT
COUNCIL OF THE CITY OF MEIP
Section 1. T at'Title `3. Qhapter 7,
follows:
3 -
MAYOR AND CITY
, IDAHO:
Meridian City Code shall read as
3
CERTIFICATION
A. Alcoliolk.Beverage: A#y beverage containing alcohol which is a product of
distillation -of anyfermented liquor or synthetic ethyl alcohol, including beer, wine,
spirits or ar �,,,, d o itaining beer, wine or spirits.
B. Approved Server Training Program: A server training program enumerated in a
written administrative policy of the Chief of Police and approved by resolution of
City Council.
C. Certificate: A current, valid certificate of completion issued to a Server upon
satisfactory completion of an Approved Server Training Program.
OD. Certification: Satisfactory completion of an Approved Server Training Program.
ALCOHOL SERVER CERTIFICATION
PAGE 1 OF 4
0 DRAFT
E. Certified Server: A server who has satisfactorily completed an Approved Server
Training Program.
F. Licensee: A person to whom a valid license to sell liquor by the drink, or beer and
wine by the drink, is issued by the Idaho State Police.
G. Server: Any person serving or selling any alcoholic beverage, including spirits, wine
or beer for consumption on a licensed premise and any person managing those
employees. Servers shall include, but are not limited to, waiters, waitresses,
bartenders, and managers of waiters, waitresses and bartenders.
3-7-2: APPROVED SERVER TRAINING
A. Only a server training program enumerated in
Chief of Police and approved by resolution of
Approved Server Training Program for purpo
B. The Chief of Police shall approve a server." _4run
such program educates participants on, and ie"taJ
an examination covering, each and all of the follz
1. Consistently and accurately `,?e 4; ing patrons
0 2.
3.
Recognizing false and altered."I@'J'A cat
Understanding the effects of alckhoT'or1
4.
Monitoring patrons' alcohol inta andh
5.
Recognizing intoxicated persons -
K:";
6.
Methods of re�mitgtbssell or serve 'ol
7.
Providing ax &atives t alcoholic beer
8.
Problem solving in deali with intox
9.
All State and locaTiaws:.aridiiles uertar
3-720CURVER
this
policy of the
recognized as an
upon a detonation that
ants to succ&ssfally pass
topics:
f of age and identification;
to intoxicated persons;
and/or belligerent patrons; and
to the sale and service of alcoholic
A. Any person employed:. operating as a Server as defined in this Chapter shall:
1. Compl6ftprtification within thirty (30) days of the date upon which he or she
begins e*jby n0nr or operation as a Server at a licensed establishment, and shall
°
maintain sii _., cation at all times of employment or operation as a Server,
updating such certification as necessary. Upon a Server's completion of one (1)
hour of work, the thirty -day time period for certification shall be calculated
cumulatively, and shall be tolled only by the cessation of work for one (1) year or
longer.
2. Maintain a written record of his or her certification;
0 3. Provide proof of certification to a law enforcement officer upon request.
ALCOHOL SERVER CERTIFICATION PAGE 2 OF 4
® DRAFT
B. Licensees operating establishments where alcoholic beverages are served and
consumed on the premises, as to each Server employed or operating on the licensed
premises, shall:
1. Ensure that each Server is or becomes certified as set forth in this section, and that
each Server maintains his or her certification throughout his or her employment or
operation as a Server.
2. Maintain a copy of each Server's certificate;
3. Provide any Server's certificate to a law enforcement of &r upon request.
3-7-4: ENFORCEMENT: > �......
A. Any person violating any provision of this JYapti;rr shall 156 deemed guilty of a
misdemeanor and, upon conviction thereod.<siall be subject #o.f�ine of up to one
thousand ($1,000.00) dollars and/or impa>tisonment for up to six'�6.}:months.
•;:-phi .c,::;:;:• -; ;ti;;
•.eSkti.
B. With the exception of Club Licensees, it is•le;Ci►'of Meridian's intent that this
} �..:
ordinance stand alone and that violations of iW"ordinance not subject Licensees
to administrative procedurek."t6 tsuspension, revo. ion or refusal to renew
licenses outlined in Idaho Co64'SSbbfibn..23-933.
Section 2. That all ordinances rg,401 arts thereof or in conflict
with this ordinance arp.liirlyoided.
Section 3. "TMat:this ordinance shall die effective on June 1, 2010.
:..ti
PASSED; -by the Gt�t;aiytil?o#li City of Meridian, Idaho, this day
of009=:.z
the City of Meridian, Idaho, this day of
APPROVED:
Tammy de Weerd
Mayor
ATTEST:
® Jaycee Holman
City Clerk
ALCOHOL SERVER CERTIFICATION PAGE 3 OF 4
® DRAFT
•
O
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 09 -
PROVIDING FOR A NEW CHAPTER OF TITLE 3, MERIDIAN CITY CODE
REGARDING ALCOHOL SERVER TRAINING
An Ordinance of the City of Meridian adding Title 3, Chapter 7 of the Meridian City
Code. A full text of this ordinance is available for inspection at City Hall, City of
Meridian, 33 East Broadway, Meridian, Idaho. This ordinance shall become effective
upon its passage and publication.
City of Meridian
Mayor and City Council
By: Jaycee Holman, City Clerk
First Reading:
Adopted after first reading by suspension of the
Idaho Code § 50-902: YES
NO
Second Reading:
Third Reading:
ALCOHOL SERVER CERTIFICATION
TO ADEQUACY OF
L.M. Nary;Cty Attorney of the City of Meridian,
eelegal advisof the City and has reviewed a copy of
`4 =;> of the City of Meridian, Idaho, and
complete and provides adequate notice to the public
William. L.M. Nary
City Attorney
PAGE 4 OF 4
t
® DRAFT
0
•
� IDIAN�-
I
Meridian Police Department
ADMINISTRATIVE POLICY
SUBJECT: APPROVED SERVER TRAINING PROGRAMS
PURPOSE: To enumerate Approved Server Training
which shall qualify a Server for certificat
3, Chapter 7, Meridian City Code. :<<:.`:
POLICY: These server training programs
requirements of Meridian City
be Approved Server Training P
Meridian City Code:
1. ServSafe Alcohol F
National Restaurant
175 West Jackson B
2. TIPS
Suite 1700
(800} 4-3,-'.8477
pletion of
requirements of Title
by the Chief of Polio;'( ;.meet the
on 3-7,;-2, B) and are therefore deemed to
:.�
ix;tle:�.=,purposes of Title 3, Chapter 7,
Learn2gexve Alcohol Seller and Server Certification
3bOtrairin['g.com, Inc.
1`3$Q� K: Mo-Pac, Suite 100
4.:
Ai s. _ Texas 78727
888-360-8764
http://www.leam2serve.com
program
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. 7F3
REQUEST Legal Dept. - Discussion on Identity Theft Prevention Program Resolution
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT: \� I
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
® Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
E
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM.
WHEREAS, Section 114 of the Fair and Accurate Transaction Act of 2003 (FACTA)
and 12 CFR 41.90 and 41.9 1, and the Identity Theft Red Flags regulations and guidelines
contained therein, require the City as a utility provider that provides utility services to customers
on a credit basis to adopt an Identity Theft Prevention Program to protect its customers.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. The City of Meridian hereby adopts the IDENTITY THEFT PREVENTION
PROGRAM attached as Exhibit "A."
Section 2. The administrative staff of the City is authorized to take all necessary steps to
carry out the Identity Theft Prevention Program provided by this Resolution.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
, 2009.
APPROVED:
Mayor Tammy de Weerd
ATTEST:
Jaycee L. Holman, City Clerk
RESOLUTION ADOPTING AN IDENTIFY THEFT PREVENTION PROGRAM- PAGE 1 OF 1
® RESOLUTION NO.
EXHIBIT "A"
IDENTITY THEFT PREVENTION PROGRAM
In order to help combat identity theft, Congress enacted section 114 of the Fair and
Accurate Transaction Act of 2003 (FACTA) and 12 CFR 41.90 and 41.91. In accordance
with the Identity Theft Red Flags regulations and guidelines adopted by the Federal
Trade Commission to implement FACTA, the City of Meridian, Idaho, as a utility
provider that allows its customers to pay for utility services after the services have been
received, is required to adopt an Identity Theft Prevention Program to protect its utility
customers.
The following policies and procedures are for the purpose of detecting, preventing and
mitigating identity theft. The policies and procedures take into account the size and
complexity of the City of Meridian's utility operations and account systems, and the
nature and scope of the City's utility activities.
For the purpose of this Program, the following definitions will apply:
• "Covered Account" —
9
1. Any account the City offers or maintains primarily for personal, family or
household purposes, that involves multiple payments or transactions; and
2. Any other account the City offers or maintains for which there is a
reasonable foreseeable risk to customers or to the safety and soundness of
the City from Identity Theft.
"Identifying Information" —
Any name or number that may be used alone, or in conjunction with any other
information, to identify a specific person, including: name, address, telephone number,
social security number, date of birth, government -issued driver's license or identification
number, alien registration number, government passport number, employer or taxpayer
identification number, unique electronic identification number, computer's Internet
Protocol address, or routing number.
"Program Administrator" —
The City Chief Financial Officer, or the CFO's designee, shall serve as the Program
Administrator.
IDENTITY THEFT PREVENTION PROGRAM - PAGE 1 OF 7
® I. IDENTIFYING RED FLAGS
The following are identified as "Red Flags", which are potential indicators of fraud. Any
time a Red Flag, or a situation closely resembling a Red Flag, is apparent, it should be
investigated for verification.
A. Alerts, Notifications or Warnings of Address Discrepancy
1. A notice of address discrepancy from the U.S. Postal Service, third party
service providers with which the City has a business arrangement, and any
other consumer reporting agency as defined in section 334.82(b) of the
Fairness and Accuracy in Credit Transactions Act.
B. Suspicious Documents
1. Documents provided for identification appear to have been altered, forged,
or otherwise give the appearance of having been destroyed and
reassembled;
2. The photograph or physical description on the identification is not
consistent with the appearance of the applicant or customer presenting the
identification;
3. Other information on the identification is not consistent with information
provided by the person opening a new covered account or customer
presenting the identification; and
4. Other information on the identification is not consistent with readily
accessible information that is on file with the City or is readily obtainable
from the Ada County Assessor's Office or the Idaho Department of Motor
Vehicles.
C. Suspicious Personal Identifying Information
1. Personal identifying information provided is inconsistent when compared
against external information sources used by the City. For example,
a. The name or address does not match up with driver's license records
maintained by the Idaho Department of Motor Vehicles; and/or
b. The name or address does not match up with information maintained
by the Ada County Assessor's Office;.
2. Personal identifying information provided by the customer is inconsistent
with other information provided by the customer. For example,
a. The name, address, or driver's license information on the
Renter's Addendum is different from that which the customer has
provided to the City either online or by phone, fax, or on other
paperwork.
3. Personal identifying information provided is associated with known
fraudulent activity as indicated by internal or third -party sources used by
the City. For example,
IDENTITY THEFT PREVENTION PROGRAM - PAGE 2 OF 7
a. The address on an application is fictitious, a mall drop, or a prison;
b. The driver's license provided is the same as that submitted by other
persons opening an account or other customers;
c. The name or address provided is the same as or similar to the name or
address submitted by an unusually large number of other persons
opening accounts or other customers; and/or
d. The person opening the covered account or the customer falls to
provide either initially or upon notification, orally or in writing, all
required personal identifying information by the City.
4. Personal identifying information provided is not consistent with
information that is on file with the City; and
5. The person opening the covered account or the customer cannot provide
authenticating information in the event that the City
elects to include as part of the account application process or servicing of
other account information requests, the requirement for the individual to
provide the answer to a challenge question or a password for identify
verification purposes.
D. Unusual Use of, or Suspicious Activity Related to, the Covered Account
1. A new account is used in a manner commonly associated with known
fraud patterns. For example,
a. The customer fails to make the first three payments or makes an initial
payment but no subsequent payments;
b. Receipt of Credit Request on an account less than six (6) months old;
c. The customer requests an account number or account information
before the first billing cycle; and/or
d. Request for account password or username over the phone without
providing supporting personal identification information.
2. New or Existing Account activity occurs in a manner commonly
associated with known fraud patterns. For example,
a. The customer stops making payments without requesting
termination of services and does not contact the City upon
termination of services for lack of payment;
b. The City is notified that the customer is not receiving any
statements;
c. The account use pattern changes significantly;
d. The City's billing statement is returned despite continued use;
e. Use of provided services continues after move out;
f. Request for name change on an existing account without providing
supporting documentation justifying the name change; and/or
g. Request for account password or username over the phone without
providing supporting personal identification information.
IDENTITY THEFT PREVENTION PROGRAM - PAGE 3 OF 7
E. Notice from Customer, Victims of Identity Theft, Law Enforcement
Authorities, or Other Persons Regarding Possible Identity Theft in
Connection with Covered Accounts
1. The City is notified by customer, a victim of identity theft, a law
enforcement authority or any other person that the City has opened
a fraudulent account for a person engaged in identity theft.
II. PROCEDURES TO DETECT RED FLAGS
The following procedures will be utilized to detect "Red Flags" when interacting with
new and current account customers:
A. Verify Identity of Customers
1. Utility Customers will be required to provide sufficient information
to identify them as the owner of the property for which the utility
services are to be provided. For example,
a. Sufficient information includes, but is not limited to, a copy of the
customer's driver's license, records obtained from the Ada County
Assessor's Office, and the warranty deed.
2. Utility accounts will not be transferred into the name of a new
® customer without obtaining the same verification as required for
the initial service request;
3. Utility accounts must be in the name of the property owner and not
in the name of the tenant, unless allowed by City ordinance and the required
forms (Renters Addendum and Billing Directive) have been signed and
submitted accordingly by both the tenant and the property owner
that the property owner will remain fully responsible for payment of the
account; Property Managers must provide copies of their contract with an
owner on record in order to have their names placed on the account; and
4. If the mailing address for the account is not the same address as
the property receiving the services, statements will be mailed to the service
address until such time as the customer provides verification that the
alternative address is valid, for example, through DMV records or other
records that can be independently substantiated.
III. PROCEDURES TO PREVENT AND MITIGATE IDENTITY THEFT
A. Administrative Procedures to Prevent and Mitigate Identity Theft upon the
Detection of a "Red Flag"
1. Proper reporting procedures
0 a. Any time a Red Flag is identified relating to a covered account, the
information will be provided to the Program Administrator;
IDENTITY THEFT PREVENTION PROGRAM - PAGE 4 OF 7
® b. The Program Administrator will review the information and seek to
resolve the circumstances surrounding the detected Red Flag at the
administrative level; and
c. The Program Administrator in reviewing the information may
consult with the City Attorney at any time to determine which of the
following steps should be taken:
(1) Continued monitoring of the account for evidence of identity theft;
(2) Contact the customer at the address where the services are being
received to verify the information and/or identity of the customer;
(3) Change any passwords or other security devices, if any are used by
the City, that would permit access to accounts;
(4) Refuse to establish the account in the name of the person
requesting the account be opened or the name of the account be
changed;
(5) Close an existing account;
(6) Reopen an account with a new number;
(7) Notify law enforcement; and/or
(8) Determine that no response is warranted under the particular
circumstances.
B. Procedures for Staff to Follow to Maintain the Confidentiality of the
Personal Information of Customers Received by the City for Identity
is Verification Purposes
1. Proper filing, storage, and maintenance of customer personal identifying
information
a. Enter driver's license number onto the account in the computer (which
only staff members have access to);
b. Keep working hard copy forms in locked cabinets at staff's work area;
and
c. Retain hard copy forms for completed transactions in file room
or the secure basement storage area.
2. Record Retention and Disposal
a. Customer records will be retained in accordance to State and
City record retention policies; and
b. All hard copy customer records being purged are to be shredded by
authorized vendor.
IV. PROGRAM ADMINISTRATION
The Program Administrator shall have the following duties and responsibilities under the
Program:
0 A. Administrative Duties
IDENTITY THEFT PREVENTION PROGRAM - PAGE 5 OF 7
® 1. Develop, implement and update the Program;
2. Oversee the administration of this Program;
3. Report identity theft to the City Attorney and law enforcement;
5. Review and evaluate the Program on an annual basis; and
6. Report any recommended Program changes to City Council.
B. Duties Related to Staff Training and Reports
1. Ensure that the City's utility staff is appropriately trained;
2. Review and follow up on any staff report regarding identity theft; and
4. Require staff to prepare a report at least annually for the Program
Administrator, including but not limited to the following:
a. An evaluation of the effectiveness of the Program with respect to
opening accounts;
b. An evaluation of existing covered accounts;
c. An evaluation of service provider arrangements;
d. Significant incidents involving identity theft and response; and
e. Recommendations for changes to the Program.
C. Service Provider Arrangements
1. In the event the City engages a service provider to perform an activity in
® connection with one or more accounts, the City will take the following
steps to ensure the service provider performs its activity in accordance
with reasonable policies designed to detect, prevent, and mitigate the risk
of identity theft:
a. Require, by contract if appropriate, the service provider to have such
policies and procedures in place; and
b. Require, by contract if appropriate, the service provider review the
Program and report any red flags to the Program Administrator.
V. PERIODIC UPDATING OF THE PROGRAM
This Program will be reviewed by the Program Administrator annually to determine if the
Program needs to be amended to reflect changes in risks to customers and to determine
the soundness of the Program to protect City covered accounts from identity theft.
A. Factors to Consider when Conducting Annual Review and Program
Modification
1. The City's experience with the Program;
2. Changes in the City's experience with identity theft and/or changes in the
incidence rate of identity theft in the utility industry;
® 3. Changes in methods of detecting, preventing, and mitigating identity theft
including the availability of new identity theft prevention technology;
IDENTITY THEFT PREVENTION PROGRAM - PAGE 6 OF 7
U
•
4. Receipt of new information regarding identity theft from other sources
including, but not limited to, the Federal Trade Commission and law
enforcement agencies recommending specific additions to, or modification
of, the Program;
5. Changes in the City's utility business arrangements with other entities
including third party service providers; and
6. Changes in types of accounts offered or account services.
B. Procedures for Updating the Program
1. If the Program Administrator determines that updates to this Program are
warranted, the Program Administrator will make recommendations for
changes to the City Council; and
2. The City Council may accept, modify or reject recommended
changes to the Program.
IDENTITY THEFT PREVENTION PROGRAM - PAGE 7 OF 7
UMERIDIAN CITY COUNCIL MEETING
O
O
October 20, 2009
APPLICANT ITEM NO. 7F4
REQUEST Amended onto Agenda - Discussion on rime Extension for JLJ Enterprises on
Bittercreek
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY See Attached
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
•
LJ
1
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
APPLICANT ITEM NO. 7G1
REQUEST Public Works Dept. - 2009 PNCWA Conference Update and Award
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
0
•
•
MERIDIAN CITY COUNCIL MEETING October 20, 2009
APPLICANT ITEM NO. SA
REQUEST Ordinance No.09 — L43j_: AZ 09-002 Request for Annexation and Zoning
of 2.52 Acres from RUT in Ada County to L -O (Limited Office) for Treasure Valley Veterinary
Hospital by Rick Shackleford - 2600 S. Meridian Rd.
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
See Attached
Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 °
BOISE IDAHO 10/22109 02:93 PM
DEPUTY Randy Jennings
RECORDED -REQUEST OF II I I I'I II' II I' (I' II II I'I I' II' II
Meridian City 10910012
• CITY OF MERIDIAN ORDINANCE NO. 09 y�
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE (AZ 09-002 TREASURE VALLEY VETERINARY HOSPITAL)
FOR ANNEXATION OF A PARCEL LOCATED IN GOVERNMENT LOT 3 IN THE
SW% OF SECTION 19, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN,
ADA COUNTY, IDAHO, AND BEING PART OF LOT 2 OF BLOCK 1 OF
VOLKMAN SUBDIVISION AS SHOWN IN BOOK 53 OF PLATS ON PAGES 4652-
4653, IN THE OFFICE OF THE RECORDER, ADA COUNTY, IDAHO, AS
DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND
TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND
CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS
REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND
DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS
FROM RUT TO L -O (LIMITED OFFICE DISTRICT) IN THE MERIDIAN CITY
CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED
WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND
THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND
PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A
WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE.
• BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian,
Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by
the owner of said property, to -wit: Rick and Theresa Shackelford.
SECTION 2. That the above-described real property is hereby annexed and re -zoned from
RUT to L -O (Limited Office District), in the Meridian City Code.
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian to annex and zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said
property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
• as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
ANNEXATION — AZ 09-002 TREASURE VALLEY VETERINARY HOSPITAL
Page 1 of 3
• SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading
in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full
• force and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
day of (.1 bZ9 , 2009.
C]
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of 0C -f -&1,:;_0X , 2009.
f
ANNEXATION — AZ 09-002 TREASURE VALLEY VETERINARY HOSPITAL
Page 2 of 3
•
•
•
STATE OF IDAHO, )
ss:
County of Ada )
On this _O? a day of OC.0(e , 2009, before me, the undersigned, a Notary Public
in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
*..sees•
(SE
•y�`�10TaA',���
;
*so or
sees
O A Y P IC FOR IDAHO
RESIDING AT: Un mho
MY COMMISSION EXPIRES: jan 40.2o144
ANNEXATION - AZ 09-002 TREASURE VALLEY VETERINARY HOSPITAL
Page 3 of 3
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Annexation Description
Shackelford Property
A parcel located in Government Lot 3 in the SW 1/4 of Section 19, Township 3 North, Range 1
East, Boise Meridian, Ada County, Idaho, and being part of Lot 2 of Block 1 of Volkman
Subdivision as shown in Book 53 of Plats on pages 4652-4653, in the office of the Recorder,
Ada County Idaho, more particularly described as follows:
Commencing at a 5/8 inch diameter iron pin marking the southwest comer of said Government
Lot 3, from which an aluminum cap monument marking the northwest corner of said
Government Lot 3 (W 1/4 Corner) bears N 0°11'41" E a distance of 1330.56 feet;
Thence N 0°11'41" E along the westerly boundary of said Government Lot 3 a distance of
368.08 feet to the POINT OF BEGINNING;
Thence continuing along said westerly boundary N 0°11'41" E a distance of 328.37 feet to a
point;
Thence leaving said westerly boundary S 89052128" E along the northerly boundary of said Lot 2
a distance of 334.38 feet to a 1/2 inch diameter iron pin marking the northeasterly corner of said
Lot 2;
Thence S 0009'34" W along the easterly boundary of said Lot 2 a distance of 329.19 feet to a
point on the centerline of Edmonds Court;
• Thence N 89044'02" W along said Edmonds Court centerline a distance of 334.58 feet to the
POINT OF BEGINNING.
This parcel contains 2.52 acres and is subject to any easements existing or in use.
Clinton W. Hansen, PLS
Land Solutions, PC
December 9, 2005
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SHACKELFORD PROPERTY ANNEXATION SKETCH
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231 E. STH ST. STE A
MERIDIAN, ID 83642
(208( 28&2040 (208) 286 25571 .
www.landsWuticnib(z
MERIDIAN CITY COUNCIL MEETING
October 20, 2009
APPLICANT ITEM NO. 9
REQUEST Executive Session per Idaho State Code 67-2345 (1) (f) - (to consider and advise
its legal representatives in pending litigation)
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY PURCHASING:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Date: Phone:
® Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.